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Minutes TC 04/16/1996MINUTES OF REGULAR TOWN COUNCIL MEETING TOWN OF TROPHY CLUB, TEXAS APRIL 16, 1996 THE STATE OF TEXAS COUNTY OF DENTON The Town Council of the Town of Trophy Club, Texas met in a regular session on Tuesday, April 16, 1996. The meeting was held within the boundaries of the Town and was open to the Public. Council Members Present: Jim Carter Mayor Gene Hill Mayor Pro Tem Marshall Engelbeck Council Member Doug Glaspell Council Member Edwin "Cotton" Moore Council Member Patti Stoltz Council Member Staff Members and Guests Present: Donna Welsh John Hill Pauline Shaw David Miller Bill LeGrand Karen Sadri Diane Cockrell Buz Elsom Ron Hobbs Staff Members Absent: Jack Jacobs CALL TO ORDER. Town Manager Town Attorney Planning & Zoning Administrator Chief of Police Public Works Director Town Secretary Police Department Secretary Area Engineer for Texas Department of Transportation Architect Town Treasurer Mayor Carter called the meeting to order at 7:00 p.m. noting a quorum was present. He then welcomed Council Members, guests, and staff. INVOCATION. An Invocation was given by Council Member Moore. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS. The pledge of allegiance to the American and Texas Flags was led by Council Member Stoltz. Mayor Carter announced the May 4th General Election and recognized the candidates in attendance. Page 2, Town Council Meeting, April 16, 1996 MR. BUZ ELSOM, AREA ENGINEER FOR THE TEXAS DEPARTMENT OF TRANSPORTATION, TO DISCUSS DEVELOPMENT OF STATE HIGHWAY 114 IN THIS AREA AND HOLD AN OPEN FORUM TO ANSWER QUESTIONS. Mr. Elsom explained that Tarrant and Denton counties have requested over $ 200,000,000.00 for highway projects covering the three phases of frontage roads, main lanes, and full freeways. As funding is available these projects will be prioritized (1) within three years , (2) within seven years (Roanoke/Highway 114's category), and (3) by constraints of a feasibility study. He also stated that annually the Texas Department of Transportation reevaluates all projects for cost effectiveness and traffic counts and that this area is competing with forty per cent of the State's counties. His response to what area residents can do included the encouragement to maintain and increase the activities of the Metroport 114 Partnership Task Force and approach the TxDot Commission in June when its traffic figures are compiled. Other issues: 1. The completion of the wall west of Trophy Lake Drive on Highway 114 as part of the Roanoke by- pass project which is a priority two with no date set for funding. 2. Contacting major influential businessmen like the Perot's and Bruton Smith (Alliance Speedway) for their support. 3. The electrical station being moved by the end of the year by T.U. Electric with approval from TxDot. 4. A 45 m.p.h. speed limit from Grapevine to Roanoke. 5. The increased number of trucks, school age children, and accidents on Highway 114 along with the traffic grid lock on race days. TOWN COUNCIL TO CONSIDER A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS ACCEPTING A BID FROM AND AWARDING A BID TO FOR THE CONSTRUCTION OF A POLICE BUILDING IN THE AMOUNT OF ; AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT FOR THE SAID BUILDING WITH ; PROVIDING AN EFFECTIVE DATE. Chief Miller informed the Council that only one bid was submitted but that two other companies withdrew earlier in the previous week. He then presented the offer from GE Capital Modular Space for $ 466,384.00. Page 3, Town Council Meeting, April 16, 1996 After discussing that the Finance Committee review the financial options for construction, Council Member Engelbeck made a motion to defer any decisions until the May 7th meeting and the Committee's recommendation. Council Member Stoltz seconded; motion passed with Council Member Engelbeck in favor and Council Members Hill, Moore, Glaspell and Stoltz in opposition. Mayor Pro Tem Hill then asked the architect, Ron Hobbs, to review the floor plan again. He pointed out the administrative, holding cells, evidence storage, interview, patrol, records/dispatching, classroom/training, and locker areas. Architect Hobbs stated that of the 6,800 square foot building 20 % was public areas, 36% met A.D.A. standards, and another 15 % met State mandates. He reminded the Council that the building included future expansion to meet the build out needs of Trophy Club. The following Council Members and citizens supported the construction of the building as designed: Mayor Pro Tem Hill Council Member Doug Glaspell Council Member Cotton Moore Council Member Stoltz Walter Fitzpatrick Jr. of the Safety Committee Scott Voight of the Police Auxillary Susan McCabe, Candidate in General Election Those opposing the current design: Marcia Willis of Inverness Drive asked the Council to defer judgment and to carefully think about this project. Edwin Decker, candidate in the general election, expressed concern about one bid being competitive and suggested starting the process again. Council Member Engelbeck clarified that he supports the need of a police building but questions the following: 1. the large size at this time. 2. the cost from $49.00 to $66.00 per square foot because of masonry and permanence as a structure. 3. the location since Trophy Club is only 40 % developed. 4. the response from one bidder which he considers non -competition. 5. the financing approved before awarding the construction contract. Page 4, Regular Town Council Meeting, April 16, 1996 6. the lack of communication to the citizens. As no other discussion ensued, Mayor Pro Tem Hill made a motion to adopt and accept the bid to not exceed the amount of $ 466,304.00 subject to financial review and a funds recommendation from the Finance Committee. Council Member Moore seconded; motion passed with Mayor Pro Tem Hill, Council Members Glaspell, Moore and Stoltz in favor and Council Member Engelbeck opposed. CONSENT AGENDA. After Council Member Glaspell requested agenda item A be removed for further discussion, he made a motion to accept agenda items B through I. Council Member Stoltz seconded; motion passed unanimously. Council Member Engelbeck abstained from item G because of his 7:58 p.m. arrival to that meeting. Discussion ensued regarding item A and a recommendation to remove the $ 25.00 amount with the phrase "an amount per the Town's current adopted plumbing code". Council Member Engelbeck then made motion to adopt agenda item A as amended. Council Member Glaspell seconded; motion passed unanimously. The approved items are as follows: A. A resolution approving a contract for inspection services between the Town and Trophy Club Municipal Utility District No. 1. B. A resolution approving a tax assessment and collection contract between the Town and Trophy Club Municipal Utility District No. 1. C. A resolution approving the participation by the Town and Denton County in an interlocal agreement to provide mutual aid for disaster assistance. D. A resolution approving the establishment of a Town account for the deposit of park land dedication funds with Northwest Bank. E. A resolution approving a mutual aid agreement between the Town and Dallas/Fort Worth International Airport. F. A staff request of transferring $630.00 from independent labor (line item 40-6028) to salaries/wages (line item 30-5010) because of I.R.S. guidelines of employee versus contractor (Diane Cockrell's cleaning services). G. Minutes of March 19, 1996 Town Council Meeting. Page 5, Regular Town Council Meeting, April 16, 1996 H. Financial reports ending March 31, 1996. I. A proclamation designating April as sexual assault awareness month. PRESENTATIONS BY CITIZENS No presentations were given. STAFF AND COMMITTEE REPORTS Court Administrator, Barbara Allen, thanked the Council for awarding the construction bid for the much needed police department building. Police Chief Miller expressed his appreciation for the large attendance at the first annual police awards banquet. Public Works Director, Bill LeGrand, informed the Council that the three week delay of the street construction was due to Southwestern Bell not moving lines when requested. The processes to complete are rough grading, topping, lining, finish grading and concreting. Town Manager, Donna Welsh, stated that the 96-97 budget is under way and preliminary tax rolls indicate an $ 18 million increase from last year. PRESENTATIONS BY COUNCIL Council Member Engelbeck questioned the strength and longevity of TexPool and was informed that the monthly reports show no problems. CLOSED SESSION: TOWN COUNCIL TO CONDUCT A CLOSED -DOOR SESSION IN ACCORDANCE WITH CHAPTER 551, GOVERNMENT CODE, VERONON'S TEXAS CODES, ANNOTATED (OPEN MEETINGS LAW), SECTION 551.074 PERSONNEL. A. TO CONSIDER AN APPOINTMENT TO THE PLANNING AND ZONING COMMISSION. Town Council adjourned into closed -door session at 9:45 p.m. to consider the applicant's appointment. RECONVENE INTO OPEN SESSION: TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION TO TAKE NECESSARY ACTION REGARDING THE MATTER DISCUSSED IN CLOSED SESSION PURSUANT TO AGENDA ITEM A. Town Council reconvened into regular session at 10:05 p.m. and took no action on agenda item A. ADJOURN Mayor Pro Tem Hill made a motion to adjourn at 10:06 p.m. and meet again on Tuesday May 7, 1996. Council Member Stoltz seconded: motion carried unanimouslv. Page 6, Regular Town Council Meeting, April 16, 1996 TOWN SECRETARY