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09.24.2025 TC Agenda Work Session TOWN OF TROPHY CLUB TOWN COUNCIL WORK SESSION AGENDA September 24, 2025 6:00 PM Town Hall - EOC Room 1 Trophy Wood Drive Trophy Club, Texas 76262 CALL TO ORDER AND ANNOUNCE A QUORUM PUBLIC COMMENT(S) This is an opportunity for citizens to address the Council on any matter pursuant to Texas Government Code 551.007. The Council is not permitted to discuss or take action on any presentations made concerning matters that are not listed on the agenda. Presentations are limited to matters over which the Council has authority. Speakers have up to three (3) minutes or the time limit determined by the Presiding Officer. Each speaker is requested to complete the Speaker’s Form prior to speaking or may email mayorandcouncil@trophyclub.org WORK SESSION ITEM 1. Discussion on appointments of members to the Animal Shelter Advisory Board, Crime Control and Prevention District Board, Economic Development Corporation Board, Ethics Review Commission, Parks and Recreation Board, Planning and Zoning Commission, Trophy Club Council for Arts and Culture, and the Zoning Board of Adjustment. ADJOURN The Town Council may convene into executive session to discuss posted items as allowed by Texas Government Code Sections 551.071 through 551.076 and Section 551.087. I do hereby certify that the notice of meeting was posted on the bulletin board at the Town Hall for the Town of Trophy Club, Texas, in a place convenient and readily accessible to the general public at all times on the following date and time: September 16, 2025 at 1:00 p.m., and said Notice of Meeting was also posted concurrently on the Town’s website in accordance with Texas Government Code Ch. 551. Tammy Dixon, Town Secretary In accordance with section 551.127 of the Texas Government Code (Open Meeting Act) this meeting will be an in-person meeting with either a member of Town Council, staff, or consultant, participating by video conference. The public meeting location will be Trophy Club Town Hall, 1 Trophy Wood Drive, Texas. The Mayor, as presiding officer of Town Council, and a quorum of the Town Council will be physically present at this location. The location where the Mayor is physically present shall be open to the public during the open portions of the meeting. If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and reasonable accommodations will be made to assist you. HANDOUTS DISTRIBUTED AT MEETING From Boards and Commlssron Manual 2024, Page 13 -REPRESENTATION: Individual board members may not represent the board before the general public unless authorized by the Town. When appearing in a private capacity before other board~ outside agencies, the media, or the generar publfc, the board member must crearly. fndicate that they are speaking as a private i°ndivfduaf, not as. an official ~resentative. THIS WAS NOT DONE. From Boards and Commission Manual 2024, Page 19 -APPEARANCE OF CONFLlCT There are times you will have a perceived conflict of interest even though it is not a conflict that is prohibited by law. In those cases, you should make a judgment call as to whether you should abstain from the matter. If you think the perceived confflct affects your ability of independent judgment or there is a strong appearance that you lack the ability to remove yourself from the perceived conflict in making a decision, you should carefully consider whether abstention is appropriate. Often, these are difficult judgment calls for which there are no absolute right answers. Jn making your decision, ~u shou\d weigh the harm of participating against your g~ral duty to serve on the board. You ha"e a d~ \o partlcipate.-snd..vote on ·an matters that come before the boar:d,·unless you have a confflc\, ot -you \ack \mormat\on to decide the 1ssue. Oo flot hesttate to consult with the Town Attorney's offiee for guidance~ WE CANNOT HAVE THE CHAIRPERSON ABSTAINING BECAUSE AFTER THE PU8LlC COMMENTS •T APPEARS THAT A CON¥LICT ~S OCCURRING AND ATHE ABILITY TO R:EiviAiN iMPARTIAi. iS NOT PRESENT DUE TO PUBlfC COMMENTS 4 Mm~esentat1ons ar 0hfuseat1on of facts occurred at COlfflCit Meeting when Chair was publfcty commenting on an agenda item on 28 July~ At 1 :26:30 -Represented that CM Bauer was lockeo up in hokting cell.. -Speculative at best but not a true statement. At 1 '27:15 Represent~d ~at a ~~ttte~ent agreement with an NOA and a financiaf payment was reached between parties ,n a avd suit. -The NOA would preclude such knowledge of any such agteernent. · At 1 :28:37 Stated that CM Bauer had been sued twice since elected. _ I have not found supporting court records to date to support this claim. ~t 1:2~:38 Stated that CM B~~er ~ad_accept~ a _plea deal with deferred adjudication and 10 years ,,._~ ~" -NQt the t.:.a.~ 3-5 litlgaUOO: lJi 009.QlOfl, This is not the behavior f expect from the Chairman of the Ethics Review Commission who =d need to recuse herself in the event an Ethics Violation is levied against CM Bauer. The 11 of -the Chair WOUfd ftaVe very bad pubffe optics. Because of this l re uest immediate dismissal of JT orsen from the Ethics Review Commrsion. q From Boards and Commission Manual 2024, Page 12 - GENERAL PUBLIC INTERACTION: Board members have an obligation to consider the welfare of the entire Town, to be fair, objective, and courteous, and to ensure due process to all who come before them. While public opinion should be sought, no board member should allow their judgment to be unduly influenced by the criticism of those attending the meetings. Communications from the public to boards should be received and relayed to the board through the staff contact. Staff is responsible for including all communications received in the agenda packet according to publication deadlines. Official responses to citizen inquiries must be approved by the full board and sent via staff. The roster of board members is a public document and includes the name, residential or mailing address, and either a home or business phone number of each board member. Board members may interact with the public; however, if contacted by the public outside a meeting, they should encourage citizens to send their comments to staff for distribution to all board members. page 12 Boards and Commissions Manual After public statements were made at the 28 July Council Meeting, directly CONTRARY to the Board and Commissions Manual, it is obvious that fair and impartial will be unlikely by members Olson and Bone which could result Commissions ability function in event of an topic of CM Bauer brought before the commission if both recuse themselves as they should. -,� TOWN COUNCIL COMMUNICATION TROPHY CLUB MEETING DATE: September 24, 2025 FROM: Mayor Tiffany, Council Member Ash, Council Member Beach AGENDA ITEM: Discussion on appointments of members to the Animal Shelter Advisory Board, Crime Control and Prevention District Board, Economic Development Corporation Board, Ethics Review Commission, Parks and Recreation Board, Planning and Zoning Commission, Trophy Club Council for Arts and Culture, and the Zoning Board of Adjustment. BACKGROUND/SUMMARY: The Appointments Committee, comprised of Mayor Tiffany and Council Members Ash and Beach, was tasked with making recommendations to the full Town Council regarding appointments to all Boards, Commissions, and Corporations (Boards). There were thirty-three (33) positions to fill, including one position with an unexpired term ending in 2026. A total of thirty-eight (38) applications were received: eighteen (18) from current members and twenty (20) from new applicants. Of these, two applications were disqualified, and one applicant withdrew, resulting in thirty-five (35) applicants interviewed between July 16 and September 19. In some cases, the number of applicants exceeded the available positions, while for other boards, there were fewer applicants than vacancies. Several applicants expressed a willingness to serve on other boards where there was a need, and this flexibility was factored into the Committee's balanced recommendations across all Boards. The Committee's recommendations reflect a thoughtful mix of experienced members continuing their service and new members being given an opportunity to contribute. Where appropriate, individuals were also recommended for Chair and Vice Chair positions. BOARD REVIEW /CITIZEN FEEDBACK: FISCAL IMPACT: LEGAL REVIEW: ATTACHMENTS: 1.Recommendation Report 2.Application List