Minutes TC 08/16/1994 - Budget WorkshopMINUTES OF JOINT TOWN COUNCIL MEETING/FINANCE COMMITTEE
BUDGET WORKSHOP
TOWN OF TROPHY CLUB, TEXAS
AUGUST 16, 1994
THE STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas met in
a joint session on Tuesday, August 16, 1994. The meeting was
held within the boundaries of the Town and was open to the
Public.
Council Members Present:
Jim Carter Mayor
Marshall Engelbeck Council Member
Doug Glaspell Council Member
Gene Hill Mayor Pro Tem
Patti Stoltz Council Member
Council Member Cotton Moore was absent due to another
commitment.
Finance Committee Members Present:
John Carter
Robert Burns
Jim Hase
Jim Nuber
Dr. Lee Pettigrew
Scott Smith
Committee Chairman
Committee Member
Committee Member
Committee Member
Committee Member
Committee Member
Also present were guests and staff members:
Donna Welsh
Town Manager
John Hill
Town Attorney
Jack Jacobs
Town Treasurer
Don Franklin
Police Chief
Pauline Shaw
Planning & Zoning Administrator
Bill LeGrand
Public Works Director
Karen Sadri
Town Secretary
Doug Rivers
Sales Manager, Laidlaw Waste
Systems
Tom Rutledge
Representative of Teague, Nall
and Perkins
Hap Baggett
V.P., Beck Properties Inc.
Some members of the Bond Committee.
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CALL TO ORDER.
Mayor Carter called the meeting to order at 7:00 p.m. noting
a quorum was present. He then welcomed Council Members,
guests, and staff.
INVOCATION.
An Invocation was given by Finance Committee Chairman Carter.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS.
The pledge of allegiance to the American and Texas Flags was
led by Police Chief Franklin.
LOU OPIPARE, FIRE CHIEF, TO PRESENT MONTHLY FIRE AND E.M.S.
DEPARTMENT REPORTS.
Fire Chief Opipare was unable to attend due an emergency fire
call.
CONSENT AGENDA
Mayor Pro Tem Hill requested that item G ( Meritorious
exception request to Beck Properties concerning sign
ordinance 92-12) be removed for further discussion.
Council Member Engelbeck then requested that items C (Laidlaw
Waste Systems rate increase amendment), E (Funds for labor
for donated landscape materials), and F (Awarding bid for
landscape maintenance for public areas to Jasper Hayes
Company) be removed for further discussion.
As there was no discussion regarding the other items, Mayor
Pro Tem Hill made a motion to approve items A, B, D, and H.
Council Member Glaspell seconded; motioned passed
unanimously.
Before discussing the removed items, Council Member Engelbeck
and Mayor Pro Tem Hill emphasized the importance of leaving
off the consent agenda any items concerning the approval of
funds without specific dollar amounts and detailed
information. The Town staff agreed that in the future any
items regarding expenditures will be separate.
Council Member Engelbeck then returned to item C and made a
motion to adopt the amendment requesting $7.00 per home for
residential and $11.00 per commercial site for waste removal.
Mayor Pro Tem seconded; motion passed unanimously.
Item E warranted both appreciation for the generous donation
of landscape design and materials and concerns for future
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Workshop
maintenance. The Council Members were concerned about the
cost of seasonal replacement of shrubs, the safety of
walkers, and replanting of those trees being removed. The
Council was informed that the Town and Garden Club will be
responsible for seasonal replacements of the less hardy
plants. The Women's Club which maintains the gazebo will be
painting it and installing smoked plexiglas doors and panes
donated by Beck Properties Inc. The unhealthy or larger
trees, except for the Memorial Tree, will not be saved. The
new design will not obstruct the view for walkers and
drivers.
After the above discussion Council Member Glaspell made a
motion to approve the funds for the labor. Council Member
Engelbeck seconded; motion passed unanimously. By consensus
the amount of $ 8,000.00 is to be take from landscape
maintenance (line item 40-6030) for this project.
After Mayor Pro Tem Hill requested that item F be amended to
read One Hundred Six Thousand, Two Hundred Forty-eight and
No/100 Dollars ($106,248.) per year for five years, he made a
motion to adopt the amended contract. Council Member
Engelbeck seconded; motion passed unanimously.
For item G, Mr. Hap Baggett of Beck Properties Inc. informed
the Council the duration and location of the temporary sign.
The tastefully designed sign will be placed at the N.E.
corner of Trophy Club Drive and face Highway 114 for the week
beginning Saturday, August 20 through Saturday, August 27,
1994. Mayor Pro Tem Hill then made a motion to grant this
meritorious exception to the sign ordinance. Council Member
Glaspell seconded; motion passed unanimously.
The approved items are as follows:
A. Minutes of the July 19, 1994 Town Council
Meeting
B. A resolution of the Town Council of the Town of
Trophy Club, Texas approving the submission of
a petition to the Texas State Library and
Archives Commission requesting the extension of
the deadline for the filing records control
schedules with the Commission from January 2,
1995 to January 2, 1996; authorizing the Town
secretary to execute the petition on behalf of
the Town and to forward the same to the
Commission and to take all other steps
necessary to secure the extension of the
deadline date; providing an effective date.
C. Town Council to consider an amendment of the
sanitation contract with Laidlaw Waste Systems
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regarding a rate increase and take appropriate
action.
D. Town Council to consider directing the Staff to
go forward with advertising for bids for a
temporary extension of Trophy Wood Drive to T.
W. King Road.
E. Town Council to approve funds for the labor for
donated landscape materials.
F. A resolution of the Town Council of the Town of
Trophy Club, Texas awarding a bid for landscape
maintenance of the public areas of the Town to
Jasper Hayes Company; providing an effective
date.
G. Town Council to consider granting a meritorious
exception request to Beck Properties Inc.
concerning sign ordinance 92-12 for the golf
tournament.
H. Town Council to consider granting the Staff
request of a $3,300.00 transfer from street
repairs (line item 40-7040) to irrigation
repairs (line item 40-7018).
TOWN COUNCIL TO CONSIDER AN ORDINANCE CANVASSING THE 1994
BOND ELECTION RETURNS AND TAKE APPROPRIATE ACTION.
Mayor Carter recognized and thanked Bond Chairman, Al Bush,
and Bond Committee member, Charles Kirby, for their hard work
and very successful efforts. He requested a thank you letter
be drafted to each member.
Bond Chairman Bush then praised the achievements of the
following Bond Committee Members:
Chuck Frame, Jr.
Wight Jones
Nestor Karlis
Emery Kellogg
Charles Kirby
Doyle Krause
Clayton Reed
Jim Shanahan
Gregg Webb
Walt Wood
After the Mayor reviewed and informed the Council of the
tally list and results, Mayor Pro Tem Hill made a motion to
approve the results of the election. Council Member Stoltz
seconded; motion passed unanimously.
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The official tally was:
For
354
*PRESENTATIONS BY CITIZENS
No presentations were given.
ADJOURN TO BUDGET WORKSHOP
Against Total
287 641
After a five minute recess the Council met with the Finance
Committee at 7:45 p.m. to discuss the 1994-1995 proposed
budget.
Jack Jacobs, Town Treasurer, gave a line item explanation for
both the revenues and expenditures for the coming fiscal
year. The following major decisions or changes were made:
Add Laidlaw Waste Systems to Franchise Fees Collected
Carry Over East Entrance for $ 50,000.00
Contingency for $ 25,000.00
Add a new police car
Add police personnel
Approve building expansion for the police department
Recommend the Topo Map if the tax rate remains stable
and competitive or alternative methods are
researched
Approve funds for the Meals On Wheels Non -Profit
Organization
Increase annual contribution to Roanoke Library
Approve the Town's share of funds for networking the
computers in the M.U.D. Building
For future planning the Mayor suggested regular statistical
reporting and accountability.
TOWN COUNCIL AND FINANCE COMMITTEE TO REVIEW FINANCIAL
STATEMENTS ENDING JULY 31, 1994.
Since no discussion ensued, Mayor Pro Tem Hill made a motion
to approve the July financial statements. Council Member
Glaspell seconded; motion passed unanimously.
PRESENTATIONS BY COUNCIL
At this time the Mayor requested that this item be added to
the meeting. Mayor Carter again thanked the Bond Committee
for the great job they did.
Council Member Glaspell complimented the Committee on the
super job they accomplished through research and focusing
on their goals.
Page b, Town Council Meeting/Finance Committee Budget
Wo r- k Sinop
Yayor Pro Tem Hill remarked about. the ?ow total turnout and
lih,anked those citizens who did vote.
-
EXECUTIVE UTIVE S--�:biS�TON
The Town Council adjourned into Executive Session at 8:58
p.m. to discuss and consider appointments to the Parks and
Recreation Committee.
REGULAR SESSION: TOWN COUNCIL To RECONVENE INTO REGULAR
SESSION TO TAKE NECESSARY ACTION REGARDING ITEMS DISCUSSED
IN EXECUTIVE SESSION.
the Council reconvened into regular session at 9:04 p.m.
Council Member Glaspell made a motion to appoint Karen Deal
and Jan Suess for membership to the Parks and Recreation
Committee. Council Member Stoltz seconded; motion passed
unanimously.
ADJOURN
Mayor Pro Tem Hill made a motion to adjourn at 9:12 p.m. and
meet again on Tuesday, September 6, 1994. Council Member
Stoltz seconded; motion carried unanimously.
Both Mayor Carter and Council Member Engelbeck informed the
Council and Staff that they would not be attending the above
meeting. The Mayor encourages that the taxes not be raised.
AYOR CART
TOWN SECRETARY