Minutes TC 10/14/2014MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, October 14, 2014 at 6:30 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, October 14, 2014. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders
Mayor
Greg Lamont
Mayor Pro Tem, Place 5
Jim Parrow
Council Member, Place 1
Garrett Reed
Council Member, Place 2
Rhylan Rowe
Council Member, Place 3
Philip Shoffner
Council Member, Place 6
STAFF AND GUEST(S) PRESENT:
Mike Slye
Town Manager
Stephen Seidel
Assistant Town Manager
Patricia Adams
Town Attorney
Tammy Ard
Town Secretary
April Reiling
PIC/Marketing Manager
Lee Delk
Police Commander/Interim Police Chief
John Zagurski
Budget Analyst
Matt Jones
Senior Planner
Mayor Sanders announced the date of Tuesday, October 14, 2014 called the Town Council to order and announced
a quorum at 6:32 p.m.
WORKSHOP SESSION
1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for October 14,
2014.
Council Member Reed requested to pull agenda item #8 from the consent agenda.
Council Member Shoffner requested to move agenda item #13 & #14 to the consent agenda.
Council Member Shoffner would like to change the future agenda list — place a 90 day trigger on future agenda
items where the item will be moved to workshop to receive input on the status.
2. Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for
the October 28, 2014 meeting.
Mayor Sanders questioned the Royal Troon agenda item wanting to know if this would be the recommendations
from the Park Board and requested to get this information as soon as possible. Mayor Pro Tem Lamont asked that
this item be moved to after the election. Council agreed.
3. Discussion and review of current West Nile Virus Response: Trophy Club Mosquito Management Program.
Tuesday, October 14, 2014 Town Council Minutes Page 1 of 6
Senior Planner Matt Jones provided an overview of the 2012 Trophy Club Mosquito Management Program and
updated the Council regarding adding a trapping/testing section that clearly outlines the triggers for ground
spraying. Staff is researching various options, including partnering with other municipalities, piggybacking on
county contracts or contracting the trapping/testing to a third party vendor.
Council provided input regarding trapping/testing/spraying and tasked staff with bringing back more data/research
for the 2015 mosquito plan.
CONVENE INTO REGULAR SESSION - START TIME — 7.00 P.M.
The Invocation was offered by Council Member Parrow.
The Pledges were led by Town Manager Slye.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
Wanda Franklin, 4 Turnbury Court, addressed the Council in request Council review the noise ordinance specifically
along HWY 114 West.
Kellen Card, 2214 Glasgow, addressed the Council regarding being able to have a lemonade stand.
Henry Card, 2214 Glasgow, addressed the Council regarding being able to have a lemonade stand to help raise
money.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
4. Consider and take appropriate action regarding the Minutes dated August 26, 2014.
S. Consider and take appropriate action regarding the Minutes dated September 15, 2014.
6. Consider and take appropriate action regarding the Minutes dated September 23, 2014.
7. Consider and take appropriate action regarding financial and variance report dated September 2014.
8. Consider and take appropriate action regarding waiving the voter registration requirement for Charles
Onyeama appointed as an alternate on the Ethics Commission.
*** Agenda item #8 removed from consent agenda at the request of Council Member Reed.
Staff provided an overview regarding Dr. Onyeama, who is currently an alternate on the Ethics Commission, lives in
Trophy Club, but is not a registered voter. Dr. Onyeama is requesting the Council to consider waving the voter
registration requirement and allow him to serve as an alternate.
Tuesday, October 14, 2014 Town Council Minutes Page 2 of 6
Motion made by Council Member Shoffner, seconded by Council Member Reed, to grant the waiver for
registration requirement for Charles Onyeama appointed as an alternate on the Ethics Commission.
Motion failed 2-4-0 with Council Member Shoffner, Mayor Sanders, voting for and Council Member Parrow,
Council Member Reed , Council Member Rowe and Mayor Pro Tem Lamont voting against.
Mayor Sanders also added agenda item #13 & #14 to the consent agenda.
Council Member Reed removed agenda item #8 from the consent agenda.
Minutes dated September 23, 2014 as corrected at the dais.
Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to approve the Consent Agenda
with minutes dated September 23, 2014 as corrected at the dais including the approval of agenda item #13 & #14.
Motion passed unanimously.
REGULAR SESSION
9. Consider and take appropriate action regarding proposed Town Council Meeting dates for November &
December 2014.
Dates for November
Staff proposes moving the regularly scheduled November 111h meeting to November 13th in order to meet the
required timeline for canvassing the November election with a joint meeting with Trophy Club MUD 1 to be held
before the regular session starting at 6:00 pm.
November 25`h
Dates for December
Staff proposes moving the regularly scheduled December 9ch Town Council meeting to December 18`h in order to
canvass the election in case of a runoff and cancel December 23rd
Tentative dates forJanuary 2015:
January 13, 2015 —Town Council Meeting
January 19, 2015 — Founders Day Event
January 23 & 24, 2015 — Council Retreat (Budget Kick -Off for FY2015-2016 and discuss the goals and objectives for
the upcoming year)
January 27, 2015 -Town Council Meeting
Council agreed, no action was taken.
10. Consider and take appropriate action regarding the appointment of Council Members to serve on the Audit
Committee.
Motion made by Council Member Parrow, seconded by Council Member Reed, to appoint Mayor Sanders and
Council Member Rowe to the Audit Committee.
Motion passed unanimously.
11. Consider and take appropriate action regarding Drees Custom Homes placement of required fill dirt per the
approved PD -22 Villas construction plans.
Council discussed various issues regarding the route, hours, timing, frequency and safety. The developer indicated
they will work with the Hogan's Glen HOA to try and utilize access to the development.
Discussion only, no action taken.
Tuesday, October 14, 2014 Town Council Minutes Page 3 of 6
12. Consider and take appropriate action regarding an Ordinance of the Town amending Article II, "Food
Establishment Regulations" of Chapter 6, "Health and Sanitation" of the Code of Ordinances by repealing
Subsection B of Section 2.04, "Permits and Exceptions" and adopting a new Subsection 2.04(B), "Permits
and Exceptions" to exclude certain lemonade stands and similar child run operations from the requirements
of Article II; providing for an amendment; providing for severability; providing a penalty; and providing an
effective date.
Motion made by Council Member Shoffner, seconded by Council Member Parrow, to approve Ordinance 2014-33
repealing Subsection B of Section 2.04, "Permits and Exceptions" and adopting a new Subsection 2.04(B), "Permits
and Exceptions" to exclude certain lemonade stands and similar child run operations from the requirements of
Article II; providing for an amendment; providing for severability; providing a penalty; and providing an of October
14, 2014.
Motion passed unanimously.
13. Consider and take appropriate action regarding a request for approval of a Temporary Use Permit -
pursuant to Chapter 13 - Section 5.01, of the Comprehensive Zoning Ordinance, to allow a Model Home
Parking Lot, located at 347 Tenison Trail.
***Agenda item #13moved to consent agenda at the request of Council Member Shoffner.
This agenda item approved with consent agenda.
14. Consider and. take appropriate action regarding a request for approval of a Temporary Use Permit -
pursuant to Chapter 13 - Section 5.01, of the Comprehensive Zoning Ordinance, to allow a Construction
Trailer to be located at 2850 E. HWY 114.
*** Agenda item #14 moved to consent agenda at the request of Council Member Shoffner.
This agenda item approved with consent agenda.
15. Consider and take appropriate action regarding a request for approval of a Preliminary Plat for Solana Land
Addition, Block 1, Lots 1 and 2, situated in the J. Henry Survey, Abstract No. 528, Town of Trophy Club,
Denton County, Texas.
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Shoffner, to approve Preliminary Plat for
Solana Land Addition, Block 1, Lots 1 and 2, situated in the J. Henry Survey, Abstract No. 528, Town of Trophy Club,
Denton County, Texas.
Motion passed unanimously.
16. Consider and take appropriate action regarding a request for approval of a Final Plat for Solana Land
Addition, Block 1 (2.925 acres), Lot 1, situated in the J. Henry Survey, Abstract No. 528, Town of Trophy
Club, Denton County, Texas, and being located in Planned Development No. 34.
A. Consider and take appropriate action regarding a Subdivider's Agreement between the Town of Trophy
Club and Trophy Lodging LTD, for Solana Land Addition, Block 1, Lot 1, an approximate 2.925 acre tract
of land; and authorizing the Mayor or his designee to execute all necessary documents.
Tuesday, October 14, 2014 Town Council Minutes Page 4 of 6
Motion made by Mayor Sanders, seconded by Mayor Pro Tem Lamont, to approve Final Plat for Solana Land
Addition, Block 1 (2.925 acres), Lot 1, situated in the J. Henry Survey, Abstract No. 528, Town of Trophy Club,
Denton County, Texas, and being located in Planned Development No. 34.
Motion passed unanimously.
Motion made by Council Member Reed, seconded by Council Member Farrow, to approve the Subdivider's
Agreement between the Town of Trophy Club and Trophy Lodging LTD, for Solana Land Addition, Block 1, Lot 1, an
approximate 2.925 acre tract of land.
Motion passed unanimously.
17. Consider and take appropriate action regarding a request for approval of a Site Plan for a Homewood Suites,
located at the proposed Lot 1, Block 1, Solana Land Addition, Town of Trophy Club, TX.
The Civil Engineer with Trophy Lodging answered questions from Council regarding the Homewood Suites site plan.
The developer proposed moving the brick wall in two feet, which will be maintained by the hotel and act as the
divider between the hotel property and private property owner located behind the hotel. The
developer/contractors will work with the two residents sharing the wall regarding installation and maintenance.
The signs will be backlit and the larger sign will face SH 114. Council addressed aesthetic issues regarding the
monument sign (materials, construction and size) and requested that stone matching the hotel be used for the
base of the monument sign. Council would like the grease traps not be located close to residential homes and the
dumpster wall gate needs to be more aesthetically pleasing (steel door with wood inset).
Main Motion
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Rowe, to approve the Site Plan for
Homewood Suites, located at the proposed Lot 1, Block 1, Solana Land Addition, Town of Trophy Club, TX.
Main motion as amended by the plan passed unanimously.
Amended Motion
Motion made by Mayor Sanders, seconded by Council Member Shoffner moved to amend the main motion and
amend the Site Plan subject to the following amendments:
• Work with staff to have the front monument sign have stone on the bottom to match the building
• Grease interceptors/traps not be located close to residential homes
• Staff and developer decided exactly where the wall will stand
• Staff and developer will work with the property owners for how they get their fences connected appropriately
• Dumpster wall gate needs to be more aesthetically pleasing (steel door with wood inset)
Amended motion passed unanimously.
18. Town Manager Slye's update regarding the following; discussion and provide input regarding same.
• Election Update
• Oncor Update
• PD 30 Update
• Dino Playground Update
• Indian Creek Road Construction Update
• TCWC Community Garage Sale - Saturday, October 18`h
• Fall Family Festival - Saturday, October 18`h
• Fall Family Campout - Saturday, October 2S`h
Town Manager Slye updated the Council and addressed questions; no action taken, update only.
Tuesday, October 14, 2014 Town Council Minutes Page 5 of 6
19. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Mayor Sanders Review our ordinances that deals with animals such as chickens, roosters and the placement of
coops.
Council Member Parrow requested we consider future agenda items #10 & #14 together as they are similar topics.
Mayor Sanders would like the Town Manager to provide a status report on future agenda item #12 Review of cell
phone/wireless policy and plans. (Sanders 9/9/2014)
Council Member Rowe would like to bring item #1. Consider and take appropriate action regarding residential
property renewal for tax incentives and grants for the recovery and renewal of existing residential properties
(Rowe 8/12/2014) to a workshop on the next agenda or the first November 2014 meeting.
EXECUTIVE SESSION
20. Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed
executive session as authorized by Section 551.072 Deliberations about Real Property to deliberate the
purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a
detrimental effect on the position of the governmental body in negotiations with a third person:
(1) Potential sites for the location of a new Police and Town Hall Facility and related negotiations
CONVENE INTO EXECUTIVE SESSION - START TIME — 9:28 P.M.
RECONVENE INTO REGULAR SESSION - START TIME —10:30 P.M.
RECONVENE INTO REGULAR SESSION
21. Consider and take appropriate action regarding the Executive Session.
No action taken.
ADJOURN
Motion made by Council Member Parrow, seconded by Council Member Reed, to adjourn. Motion carried
una i ously. Meeting a 'ourn d at 10:31 p.m.
.
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Tamy Ard, T n Secretary
To of Trop Club, Texas
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
Tuesday, October 14, 2014 Town Council Minutes Page 6 of 6