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Minutes TC 04/21/1992MINUTES OF TOWN COUNCIL MEETING TOWN or TROPHY CLUB TROPHY CLUB, TEXAS THE STATE OF TEXAS COUNTY OF DENTON The Town council of the Town of Trophy Club, Texas met in regular session on Tuesday, April 21, 1992. The meeting was held within the boundaries of the Town and was open to the Public. Jim Carter mayor Terry Vance Mayor Pro Tem Marshall Engelbeck Council Member Doug Glaspell Council Member Gene Hill Council member Cotton Moore Council Member Also present were members of the Town staff: Don Franklin John Hill Jack Jacobs Pauline Shaw Donna welsh Guest in attendance: Chief of Police Attorney Town Treasurer Director of Public Works Town Manager Ottis Lee Yandell and Hiller Linda Stuchell Harron Communications Corp. Kevin Lyngaas Harron Cablevision of Texas Randy Evans Harron Communications Corp. CALL TO ORDER Mayor Carter called the meeting to order at 7:00 p.m. INVOCATION The Invocation was given by Mayor Pro Tem Terry Vance. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS The pledge of allegiance to the American and Texas Flags was led by 14r. Bob Sylvia, past Council Member. CONSENT AGENDA The next order of business was for the Town Council to consider the consent agenda. Mayor Carter asked if there was any member of the Town Council who wished to remove an item from the consent agenda for full discussion. Page 12, Council Meeting, 4/121/92 Mayor Carter requested the removal of item A (Minutes of the March 17, 1992 Council Meet -ling) for corrections. Council Member Hill made a motion to approve Consent Agenda item B as presented; Mayor Pro Tem seconded, motion carried unanimously. Item approved on the consent agenda is: B. Town Council to consider adopting a resolution proclaiming April 25 through May 3, 1992 as New Homes Week Mayor Carter requested three changes to Consent Agenda item A. The first on page 3 under Bond Issue. Remove Mayor Carter as voting on the motion, he votes only in case of a tie. The second is page 4 the first paragraph, make a new paragraph beginning with the second sentence. The third is page 4, third paragraph from the bottom of the page, third sentence, add MUD 1, after the word Club. Councilman Hill made a motion to approve the Minutes of March 17, 1992 as amended. Councilman Glaspell seconded, motion approved. Mayor Pro Tem Vance abstained; he was not present. BILL BAIRD AND OTTIS LEE, YANDELL AND HILLER, TO MAKE PRESENTATION ON DRAINAGE STUDY Mr. Ottis Lee of Yandell and Hiller presented a revised scope of work of the Stormwater Management Plan and the associated costs. This was done on a creek -by -creek analysis. A discussion ensued. Mayor Carter directed Mr. John Hill, Town Attorney, to check on what recourse if any the Town would have on upstream development. TOWN COUNCIL TO CONSIDER POSSIBLE ACTION ON DRAINAGE STUDY The Mayor requested Mr. Jack Jacobs, Town Treasurer, to present the findings of the Finance Committee regarding the possible funding of a drainage study. Mr. Jacobs stated the Finance Committee recommended the Council to fund numbers 1 and 3 of the proposed Stormwater Management Study. They could be funded by transferring the funds in the budget from the East Entrance. The Finance Committee unanimously recommended the Council put a high priority on next year's budget to fund the East Entrance project. Page 3, Council Meeting, 4/21/92 Due to the unknown ownership of the property and the high probability the Town will be unable to implement their plans to construct an East Entrance in this fiscal year, Councilman Engelbeck made a motion to transfer the $50,000 from the East Entrance to the Stormwater Management Study In areas one and three as described in Yandell and Hiller's letter dated April 1, 1992 In order to obtain economic benefits; cost not to exceed $50,0100. Councilman Glaspell seconded the motion. Motion passed unanimously. Mayor Carter thanked Mr. Ottis Lee for providing the information and answering questions. REPRESENTATIVE FROM HARRON CABLE TO ADDRESS COUNCIL Ms. Linda Stuchell of Harron Communications Corp. addressed the Council. Ms. Stuchell shared the past history of Harron Communications Corp. and their dealings with Planned Cable Systems, Inc. She then introduced Mr. Kevin Lyngaas of Harron Cablevision of Texas who was recently hired as General Manager of Planned Cable/Harron Cablevision in Waxahachie. Ms. Stuchell also introduced Mr. Randy Evans of Harron Communications Corp. who has been acting interim Manager in Waxahachie. Each Council member expressed his concerns regarding the cable company. The representatives of Harron Communications Corp. listened and provided some answers and took other items under advisement. Mr. Evans stated Harron policy is "the customers come first and the employees second". Mayor Carter thanked Ms. Stuchell and the gentlemen for attending the meeting and providing answers to the Council. TOWN COUNCIL TO CONSIDER POSSIBLE ACTION ON CABLE FRANCHISE The Council will review the services and customer relations aspects of Harron Cablevision of Texas at the July Council Meeting. UPDATE TO COUNCIL ON INTERLOCAL AGREEMENT WITH ROANOKE FOR AMBULANCE SERVICES Town Manager, Donna Welsh, informed the Council of the activities surrounding the Roanoke Interlocal Agreement. A lengthy discussion was held. Page 4, Council Meeting, 4/221/912 TOWN COUNCIL TO CONSIDER ACTION ON INTERLOCAL AGREEMENT WITH ROANOKE FOR AMBULANCE SERVICES After a lengthy discussion period, Councilman Glaspell made a motion to extend a period of ninety (90) days to the City of Roanoke to sign an Interlocal Agreement with the Town of Trophy Club. If the contract is not signed in ninety (90) days the Town of Trophy Club will no longer respond. Mayor Pro Tem Vance seconded; motion passed unanimously. PRESENTATIONS BY CITIZENS There were no presentations by citizens. STAFF AND COMMITTEE REPORTS Mr. Walt Wood, Chairman of the Public Works committee tendered his resignation and informed the Council of his desire to remain as a member of the Committee. Mayor Carter accepted Mr. Wood's resignation reluctantly and presented him with a Certificate of Appreciation. The Mayor assured Mr. Wood of his continuing participation on the Public Works Committee. Mayor Carter stated a workshop to discuss the amount of the proposed bond will be held May 5, 1992. Ms. Pauline Shaw dispensed information to the Council, prepared by Mr. John Hill, regarding cable television. Ms. Shaw thanked Mr. Hill and commented on the completeness of the material. PRESENTATIONS BY COUNCIL Mayor Carter introduced all of the candidates for Town Council; Mrs. Patti Stoltz, Mr. Marshall Engelbeck, Mr. Gene Hill and Mr. Terry Vance; and wished them all good luck in the coming election. Mayor Carter noted the ,--'ouncil would canvass the votes on May r- 5, 1992. Mayor Carter remarked on a letter regarding a Regional Trail System. He requested the Parks and Recreation Committee review the possibility of Trophy Club being involved. There was a concensus of the Town Council to grant a meritorious exception for a one foot height variance to the Country Club for a new sign at their entrance. Page 5, Council Meeting, 4/21/92 Mayor Pro Tem Vance remarked on the additional street light being installed near the park and the two mercury halide lights being erected in Harmony Park. Mayor Pro Tem Vance also remarked on the development of a Master Plan for Parks in the Town. TOWN COUNCIL TO CONSIDER APPROVING THE MARCH 1992 FINANCIAL STATEMENTS After reviewing and commenting on the Financial Statements for March 1992, Councilman Hill made a motion to approve the financial Statements for March 1992 as presented. Councilman Moore seconded; motion passed unanimously. EXECUTIVE SESSION The Town council adjourned into Executive Session at 10:44 p.m. to consider: A. Town Council to Consider Appointing Members To The Parks And Recreation Committee B. Town Council To Consider Appointing A Chairman To The Public Works committee C. Town Council To Consider Appointing A Member To The Public Works Committee OPEN SESSION Council reconvened into open session at 10:57 p.m. Mayor Pro Tem Vance made a motion to appoint Ms. Anna Garcia Spain and Mr. Roddy Metroka to the Parks and Recreation Committee. Councilman Gene Hill seconded; motion carried unanimously. Councilman Engelbeck made a motion to appoint Mr. Nestor Karlis as the Chairman of the Public Works Committee. Councilman Glaspell seconded the motion. The motion passed unanimously. No action was taken to appoint a member to the Public Works Committee. The next regularly scheduled meeting of the Town Council is May 5, 1992. Page 6, Council Meeting, 4121/921. Mayor Pro Tem Vance made a motion to adjourn, Council Member Hill seconded, motion carried unanimously. The Council adjourned at 'L0:.r-J9 p.m. MAYG RECORDING SECRETARY