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Minutes TC 10/26/1987MINUTES OF REGULAR MEETING TOWN OF TROPHY CLUB TROPHY CLUB, TEXAS THE STATE OF TEXAS > } COUNTY OF DENTON > The Town Council of the Town of Trophy Club met in Regular Session on October 26, 1987. The meeting was held at the Municipal Utility District Building and was open to the Public. Jim Carter Aldo Martignago Tracy Kunkel Terry Vance Beverly Foley Dick Venetoff Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Also present were members of the Town staff: John Hill Dan BoutweIl Jack Jacobs David Nolte Cindy Kelly Donna Welsh CALL TO ORDER Attorney Town Planner Treasurer Marshal Public Works/Financial Secretary Mayor Carter called the meeting to order at 7:05 p.m. INVOCATION Council Member Vance gave the Invocation. PLEDGE OF ALLEGIANCE Marshal Nolte led in the Pledge of Allegiance. CONSIDERATION OF MINUTES Mayor Pro Tem Martignago made a motion to approve the minutes of the September 21st Public Hearing on the Master Plan as amended, Council Member Vance seconded, motion carried unanimously. Mayor Pro Tem Martignago made a motion to approve the minutes of the September 24th Public Hearing on a proposed tax increase as written, Council Member Vance seconded, motion carried unanimously. page 2 Council Member Vance made a motion to approve the minutes of the September 28th Regular Meeting as written, Council Member Foley seconded, motion carried unanimously. Mayor Pro Tem Martignago made a motion to approve the minutes of the October 21st Special Meeting as presented, Council Member Kunkel seconded, motion carried with Council Members Venetoff and Vance abstaining. They were unable to attend the meeting. PRESENTATIONS BY CITIZENS Ms. Kimberly Rodgers, President of the Women's Club, stated that with Council approval, the Women's Club would like to use a portion of their Philanthropy funds to fix the guard house at the entrance. The Council felt this would be an excellent idea and thanked the Women's Club for their help. Council Member Kunkel stated that she felt the building permit fee should be waived on this community project. PRESENTATIONS BY COUNCIL Mayor Pro Tem Martignago stated that Mayor Dale White of Westlake said the City of Southlake is annexing everything in their power. Westlake and SouthIake are currently in dispute over certain areas between the two city's. Mayor White suggested that Trophy Club consider their E.T.J. and what control we have over our boundaries. Mayor White stated that he would keep Trophy Club informed on the matter. Council Member Vance stated that he enjoyed having last Monday off. The Council has met almost every Monday night since before labor day. TOWN COUNCIL TO APPOINT DR. CATHERINE L. MATCHETT, M.D. AS HEALTH AUTHORITY OF THE TOWN OF TROPHY CLUB. Mayor Carter introduced Dr. Matchett to the Council and audience, and gave a brief synopsis of her Medical and Academic background. A copy of Dr. Matchett's resume is filed with the minutes of this meeting. MAYOR CARTER TO ADMINISTER THE OATH OF OFFICE TO DR. MATCHETT, M.D. Mayor Carter administered the Oath of Office to Dr. Matchett appointing her as Health Authority for the Town of Trophy Club. page STAFF REPORTS -Attorney John Hill reviewed his report with the Council. A copy of the report is filed with the minutes of this meeting. -Town Secretary Donna Welsh reported that the Town audit would be starting this week. She also reported that tax revenues are starting to come in. -Marshal Nolte stated that Sgt. Gardner has been on special assignment and has not had time to compile the monthly report. He stated that the Crime Watch Program would meet on Wednesday night at 7:00. -Cindy Kelly reviewed the monthly financial report with the Council. A copy is filed with the minutes of thi? meeting. -Dan Boutwell, Town Planner, stated that Freese & Nichols is working on the Zoning Ordinance and Map for the Town. Mr. Larry Schueline is working on the street contracts for the Town. He stated that a pre -construction meeting on the street repair would be held very soon. -The Council reviewed the Emergency Medical Service repert submitted by Steve Kimble. Mr. Kimble was unable to attend the meeting. COMMITTEE REPORTS -Mike Hamper, Chairman of the Planning and Zoning Commission reviewed the projects the Commission is now addressing for the Town. Mr. Hamper stated that he had three major recommendations to present to the Council: 1.) We have to make certain that all of us, who have the responsibility to sake the decisions, fully understand and agree with the goals and objectives and the Comprehensive Plan. The Comprehensive Zoning Map should reflect the plan in the zoning. It also projected a well thought out thoroughfare system that we should not be too quick to disregard. "We have spent a lot of time and money developing the plan and we must be careful now to avoid disregarding all of this work under the guise of progress" Mr. Hamper stated. 2.) We must keep complete accurate records of all of the expenses associated with each application for zoning. These fees must be recovered by the Town, otherwise they will be subsidized by the taxpayers. The fee structure in the Comprehensive Zoning Ordinance provides for this. Applicants requesting zoning should pay these fees. page 4 3.) We must carefully reevaluate the time required to process each pending or anticipated application for zoning. Currently the pressure to meet certain deadline dates is putting an undue workload on everyone involved. The Commission, Council, Planner, Attorney and staff are loaded down trying to meet the deadlines. We cannot continue at this pace and deliver an acceptable product to the Council for consideration. It takes a lot of time to analyze, research, study and prepare a satisfactory ordinance. This is the initial time for doing it right~ We must manage the time better. Mr. B.L. Nelson stated that B.L. Nelson and Associates did not have any problem paying Mr. Boutwell's fee and neither did Independent American. Council Member Venetoff made a motion to have Mr; Hill draft a letter to the various developers stating that we will bill on a monthly basis for expenses incurred. The letter should also specify a top dollar amount as specified in the Comprehensive Zoning Ordinance. Council Member Vance seconded the motion, motion carried unanimously. PUBLIC WORKS COMMITTEE: Council Member Kunkel stated that the Town is waiting for the street contracts to come back. The street repairs should start within a few weeks. Council Member Kunkel stated that several residents on Monterey had contacted her concerning no street lights on the street. They have had vandalism in the area and requested the Council to install a light. Council Member Kunkel made a motion to have a street light installed on Monterey Drive, Mayor Pro Tem Martignago seconded. Council Member Vance suggested having Texas Power and Light come out and survey Village West and see what it is the Town is facing because a large part of Village West does not have street lighting. Council Member Vance offered an amendment stating that we would like to have T.P. & L. survey Village West to see what the exposure is concerning the cost of the street lights. Council Member Venetoff second the motion, motion carried unanimously. Council Member Vance made a motion to hold off installing the light on Monterey until the results of the survey are available. Council Member Foley seconded, Council Members Venetoff, Martignago and Kunkel opposed. Motion dies. page 5 The vote on the original motion to install a street light on Monterey: Council Members Venetoff, Martignago and Kunkel for the motion, Council Members Vance and Foley against, motion carries. BUDGET NOTE: The cost of the street light will come out of the contingency fund. FINANCIAL REPORT: Mr. Jack Jacobs reviewed the year end financial report with the Council. A copy is filed with the minutes of this meeting. PARK DEDICATION COMMITTEE: Council Member Vance stated that the State has the two appraisals that were required. They will review the appraisals and report back to th& Town. PUBLIC SAFETY: Mr. Dick Larregui reminded everyone about the Crime Watch Program on Wednesday night. He stated that Sheriff Randy Kaisner would be in attendance. Mr. Larregui also stated that the Town had received a petition from several residents concerning a potential traffic hazard. People have been parking between Forest Hill and Indian Creek. The Town staff will notify the homeowners on Forest Hill and ask for their response to no parking on that street. RESOLUTION: The Town Council reviewed a Resolution authorizing the 9-1-1 emergency service fee to be charged at a rate of 3% of the local telephone service of the principal service provider. The Town had supported the creation of a Denton County 9-1-1 Emergency District by Revolution back in July of this year. Council Member Kunkel made a motion to approve the Resolution as presented, Council Member Vance seconded, motion carried unanimously. COUNCIL TO CONSIDER AMENDING ORDINANCE NO. 0 86-23 DEALING WITH BOATS AND TRAILERS. The Council heard from several residents in attendance concerning recent letters from the Town asking them to remove their boats from the premises. The existing ordinance prohibits boats and recreational vehicles from being stored at the residents home. It was not the Council's intent to prohibit this. The following amendment was made to the ordinance: page 6 Council Member Vance made a motion to amend the ordinance to allow boats and trailers to be stored if they are enclosed by a garage or fence and not visible for more than eighteen (18) inches above a six (6) foot fence. Council Member Venetoff seconded, motion carried unanimously. COUNCIL TO CONS%DER A PRELIMINARY PLAT SUBMITTED BY MR. B.L. �ELSON. Mr. Nelson presented his preliminary plat for Country Club Place, a 6.9892 development located on Indian Creek Drive and Trophy Club Drive. Mr. Hamper, Chairman of the Planning and Zoning Commission, stated that the plat has been thoroughly reviewed and Mr. Nelson has more than met the criteria set out by the Town for submitting a preliminary plat. Council Member Vance made a motion to approve th? preliminary plat as presented by Mr. Nelson, Mayor Pro Tem Martignago seconded, motion carried unanimously. EXECUTIVE SESSION 1.> Town Council to consider personnel matters. OPEN SESSION: Touvril Member Vance made a motion to approve the salary increases for Ms. Fiasconaro and Ms. Kelly, retroactive to October 1, 1987 and to have the next salary review on October- !, ctober1, 1988. Mayor Pro Tem Martignago seconded, motion carried with Council Member Kunkel abstaining. Council Member Venetoff made a motion to have the Administrative Committee review salary ranges, cost of benefits and provide Job descriptions of the Town employees in 30 days. Council Member Kunkel seconded, motion carried unanimously. ADJOURN, L_;_1 ------ ------- MAYO SE R Y ____ C. ETA