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Minutes TC 05/18/1987 - Special Session' MINUTES 0F SPECIAL TOWN COUNCIL MEETING TOWN QF TROPHY CLUB TROPHY CLUB, TEXAS THE STATE OF TEXAS ) ) COUNTY OF DENTON > The Town Council of the Town of Trophy Club met in Special Session on May 18, 1987 at the Municipal Utility District Building. The meeting was held within the boundaries of the Town and was open to the Public. Jim Carter Dick Venetoff Tracy Kunkel Terry Vance Beverly Foley Mayor Council Member Council Member Council Member Council Member Absent was: Mayor Pro Tem Member Martignaqo Pete Reuss Mike Hamper Ralph Kemp David Schaaf Bob Paige Janet Kardish Vance Booker Chairman, P & Z Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Also present were members of the Town staff: John Hill Dan Boutwell David Nolte Jack Jacobs Donna Welsh CALL TO ORDER Attorney Planner Marshal Treasurer Secretary Mayor Carter called the meeting to order at 7:00PM. INVOCATION Council Member Vance gave the Invocation. PLEDGE OF ALLEGIANCE Mr. Jack Jacobs led in the Pledge of Allegiance. COUNCIL. TO CONSIDER A PROPOSAL FROM FREEGE AND NICHQLS FOR THE PREPARATION OF ENGINEERING DESIGN AND SPECIFICATIONS FOR STREET REPAIRS. Mr. Tony Schuelein outlined the proposal for the Council. A copy of the proposal is filed with the minutes. The cost of the services outlined by Freese and Nichols for this project is $13,900.00. $6,400.00 of the cost was for a Resident Project Representative. This person would perform inspection services during the street repairs. Council Member Venetoff suggested the Council consider bidding for these services since it constitutes approximately 26% of the budget for street repairs. He was also concerned that under this contract, Freese and Nichols would not be taking any responsibility for the repairs. The Council also discussed having the Town building inspector perform the inspection services under the direction of Freese and Nichols. The general consensus of the Council was to have the Public Works Committee study the concerns brought up tonight and report back at the next meeting. PARK APPRAISALS Council Member Vance stated that the quotes for appraising the park property were in the neighborhood of $2,500.00. The park grant calls for two appraisals. Council Member Venetoff made a motion to have Council Member Vance take the two lowest out of seven bids to have the appraisals done. Council Member Vance seconded, motion carried with Council Member Kunkel abstaining. EXECUTIVE SESSION The Town Council and Planning and Zoning Commission adjourned into Executive Session to discuss personnel matters. OPEN SESSION Council Member Vance made a motion to hire Mr. Tim Fleming as Building Inspector as recommended by the Planning and Zoning Commission. Mr. Fleming will have a salary of $1,800.00 per month with a $100.00 car allowance. He will also be on probation for 4 months. Council Member Kunkel seconded the motion, motion carried unanimously. page 3 TOWN COUNCIL AND PLANNING AND ZONING COMMISSION TO DISC*USS INDEPENDENT AMERICAN'S DEVELOPMENT PLAN FOR TROPHY CLUB. Dan Boutwell, Town Planner, reviewed his comments on the plan with the Council. Mr. Boutwell pointed out that from a personal standpoint he felt Independent American's plan is a good plan. He stated that a P.D. is an appropriate use that can be done nicely and the densities in this plan are appropriate from a planning viewpoint. Freese and Nichols feels there should be more flexibility in the goals and objectives. Mr. Boutwell stated that the plan as presented did not meet with the Town's goals and objectives. Mr. Craig Curry, representing Independent American; reviewed the plan with the Council and P & Z. The first item to be addressed was the road system. ROAD SYSTEM Mr. Curry pointed out that the Town's master plan would require an expensive bridge that would not be ascetically pleasing. The Indpendent American plan divides the two areas of Trophy Club equally and is adequate for police and fire protection. Commissioner Kemp made a motion to eliminate the bridge from the town plan, Commissioner Paige seconded, motion carried unanimously. Council Member Vance made a motion to eliminate the bridge from the town plan, Council Member Foley seconded, motion carried with Council Member Kunkel abstainino. SCHOOL BITES The Independent American plan showed school sites at the northeast and northwest corners of Trophy Club. Mr. Curry pointed out that this would eliminate a lot of outside traffic coming into Trophy Club. Commissioner Kemp asked Mr. Curry if Independent American would contact the Town before any land was sold to the school district. Mr. Snyder and Mr. Curry stated that the Town would be contacted first. Commissioner Booker made a motion to approve the school sites as presented on the Independent American plan, Commissioner Paige seconded. Motion carried with Commissioner's Kemp and Kardish opposing. page 4 Council Member Vance made a motion to approve the school sites as presented on the Independent American plan, Council Foley seconded, motion carried with Council Member's Kunkel and Venetoff abstaining. GOVERNMENTAL USE Mayor Carter asked Mr. Curry if they were aware there would be an elevated tank site in the northwest area of Trophy Club~ Mr. Curry stated that this was no problem and could be added to the plan. The general consensus was to clearly identify the site for potential buyers of land in the vicinity. Commissioner's Kemp and Reuss pointed out that Independent American's plan does not show any park land. Commissioner Kemp stated that the Town has not seen any park land dedicated from the developer in two years. Mr. Curry stated that Independent American will outline Parks specifically in their plans when they come for zoning. Mr. Snyder added that Independent American would like to give the Town the park area and they would like to have density of three units per acre as shown in their oIan. Commissioner Paige pointed out that the golf course is a major drawing card to Trophy Club. He asked Mr. Curry if another nine holes of golf course might be added back into their plan. Council Member Vance added that the golf course adds to the property values in Trophy Club. Mr. Curry stated that if it makes economic sense in the future the nine holes will be added back in. Right now Independent American does not think it does. Mayor Carter stated that from the comments tonight, the Council and Planning and Zoning Commission would like to see the nine holes of golf course added back into the plan. Commissioner Reuss added, "Mot at the most of high density". Mr. Boutwell pointed out that a P.D. can provide great control in zoning from the Town's standpoint. It also can be detrimental in other ways. For instance, if a developer ocvmee in and builds out his high density areas first and goes bankrupt, the new developer will come in and also want some higher densities. Mr. BoutweIl stated that scheduling and phasing of a P.D. is very important. Pape 5 Mr. Curry stated that the high density they are asking for is five units per acre. On 950 acres~ there would be 2,850 umits and approximately 8,000 people. Commissioner Kemp pointed out that the school sites should not be included in the three per acre figure. He also would like to see mixed lot sizes in areas instead of fixed lot sizes in specific areas. Mr. Curry stated that Independent American would address the Town's concerns and come back with a specific request for zoning. Commissioner Reuss pointed out this is Just a workshop for the Council and P & Z to gather information. These areas that were discussed tonight will have to go through the Public Hearing process. Council Member Vance made a motion to adjourn, Council Member Kunkel seconded, motion carried unanimously. 6E4EC R E T il R �Y� _