Minutes TC 03/31/1987 - Special SessionMINUTES OF SPECIAL MEETING
TOWN OF TROPHY CLUB
TROPHY CLUB, TEXAS
THE STATE OF TEXASCOUNTY OF DENTON
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The Town Council of the Town of Trophy Club met in special
session on March 311 1987. The meeting was held within the
boundaries of the Town and was open to the Public.
Jim Carter
Dick Venetoff
Bettye Dayton
Tracy Kunkel
Aldo Martignago
Terry Vance
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Also present were members of the town staff:
John Hill
Donna Welsh
CALL TO ORDER
Attorney
Secretary
Mayor Carter called the meeting to order at 7:03PM.
INVOCATION
Pastor Ron Adams led in the Invocation.
PLEDGE OF ALLEGIANCE
Council Member Dayton led in the Pledge of Allegiance.
CONSIDERATION OF RESOLUTIC&I
A RESOLUTION OF THE TQWN OF TROPHY CLUB, TEXAS ASSURING THE
FEDERAL INSURANCE ADMINISTRATION THAT IT WILL ENACT AS
NECESSARY ADEQUATE LAND USE AND CONTROL MEASURES TO REDUCE
FLOOD AND EROSION HAZARDS; APPOINTING THE MAYOR OF THE TOWN
TO ASSIST THE FEDERAL INSURANCE ADMINISTRATION; REQUIRING
CERTAIN RECORD-KEEPING; PROVIDING AN EFFECTIVE DATE.
Council Member Vance made a motion to approve the resolution
as written, Council Member Martignago seconded, motion
carried unanimously.
COUNCIL TO CONSIDER AN APPLICATION FOR PARTICIPATION IN THE
NATIONAL FLOOD INSURANCE PROGRAM.
Council Member Dayton made a motion to approve the
application, Council Member Martignago seconded, unanimous.
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page 2
WORKSHOP: COUNCIL TO DISCUSS INGRESS AND EGRESS FROM
MONTERREY TO THE METHODIST CHURCH SITE.
Mr. John Hill, attorney for the Town, had earlier presented
the Town with a letter from his law firm outlining the Towns
alternatives in this matter. Mr. Hill reviewed the report
with the Council and stated that in his opinion, the Town may
not close Monterrey Drive but may vacate and abandon the
public easement in that street.
Several residents were in attendance from the Village West
area. They expressed concerns such as environmental impact,
safety, parking problems, increased traffic, etc.
Dr. Steve Harris, Member from Roanoke, stated that
the Church did not come to Roanoke for permits before
construction. He stated that Roanoke required a dedication of
easement from the church site to Dorman Road.
Mr. Worty Chaiken of Westar Homes stated that he hoped the
two towns can get together and solve the problem because his
company is losing money over the situation. He also stated
that his company would be interested in dedicating land if
that would help.
Mr. Rob Dillard, attorney for the Methodist Church, stated
that the plat was approved in Westlake in 1983. The church is
comprised of citizens and they also have rights. He added
that without the churches consent, the Town could not deny
access. He pointed out that everyone on a public street
creates traffic and the church is no different.
The residents from Village West stated that although the
church says they want to work to solve the problem, they have
no intention of closing the road to protect property values
and promote safety in that area.
The general consensus of the Council was to hold a meeting
with Roanoke to address the emergency access situation and
to lessen the impact on the Village West residents.
Council Member Kunkel made a motion to have two or three
members of the Town Council meet with the same number of
Roanoke Council Members to discuss this problem of access,
Mayor Pro Tem Venetoff seconded, motion carried unanimously.
Council Member Vance offered an amendment to the motion
stating that the committee will approach the church on a one
to one basis to determine if there is any action or any
alternate position that they would be willing to take.
Council Member Martignago seconded, motion carried with
Council Member Kunkel abstaining.
page 3
The committee appointed to approach the church and Roanoke
consists of: Council Members Kunkel, Vance and Dayton.
*7COUNCIL TO CONSIDER NELSON TRACT:
Mr. George Staples, attorney for B.L. Nelson, told the
Council that if the Planning and Zoning Commission fails to
take action on a plat within 30 days the plat is approved.
Mr. Staples pointed out that Mr. Nelson delivered his plat to
the Tctwr on February 23rd. On March 23rd the Planning and
Zoning Commission voted on a motion made by Commissioner Kemp
to approve the plat. The motion failed. Commissioner Kemp
left the meeting stating that he resigned from the
Commission. Mr. Staples stated that a vote was never taken to
turn down the plat.
Mr. Hill stated there is no case law on the question of when
a plat is determined to be filed. He pointed out that there
is a difference in presenting and filing. He stated that the
Town Secretary, Donna Welsh, had written Mr. Nelson on March
12 advising him that Mr. Boutwell was reviewing his plans and
the Commission would place it on the March 23rd agenda for-
final
orfinal plat approval. On the 23rd, the Commission reviewed the
plat for approximately three hours outlining several items
that did not meet with the goals and objectives and reviewing
Mr. Boutwell's letter of suggested changes.
The general consensus of the Council was to stand by the
Commissions determination that the plat was denied. Mayor
Carter pointed out that the next Planning and Zoning
Commission meeting was within the 30 days and they could
address the final plat at their April 6th meeting.
CONSIDERATION OF ORDINANCE:
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS REQUIRING
APPROVAL OF A PRELIMINARY AND FINAL PLAN, PLAT OR REPLAT BY
THE TOWN PLANNING AND ZONING COMMISSION AND THE TOWN COUNCIL;
PROVIDING PROCEDURES FOR REVIEW OR PRELIMINARY AND FINAL
PLATS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN
EFFECTIVE DATE.
Mayor Pro Tem Venetoff made a motion to approve the ordinance
amending it to require the Council to review final plats only
and instituting the 3/4 rule relating to the Planning and
Zoning Commission. Mr. Hill will provide the wording on the
3/4 rule. Mayor Pro Tem Venetoff seconded, motion carried
unanimously.
ADJ8URN
Council Member Dayton made a motion to adjourn, Council
Member Venetoff seconded, motion carried unanimously.
Mayor-
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Town Sbacretary