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Minutes TC 11/05/1985 - Special SessionMINUTES OF SPECIAL MEETING TOWN OF TROPHY CLUB TROPHY CLUB, TEXAS THE STATE OF TEXAS COUNTY OF DENTON The Town Council of the Town of Trophy Club met in Special Session on November 5, 1985 at the Municipal Utility District Building, 100 Water Plant Road, Trophy Club, Texas, within the boundaries of the Town. The following officers and members were present: Jim Carter Terry Vance Bettye Dayton George Doran Aldo Martignago Ted Neidenberger Also Present were: Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Planning and Zoning Commission Representatives Dan Boutwell, Freese and Nichols Engineering Firm Independent American Representatives constituting a quorum, the meeting was called to order. TNWCATTnN Mayor Pro Tem Vance delivered the Invocation. Mr. Loren Alexander, Chairman of the Planning and Zoning Commission, reviewed why the Commission was formed and stated they were trying to follow a priority list that was presented earlier in the year. Mr. Alexander stated that the R-10, Commercial Planned Development, and an Ordinance for specific use for a Church would be discussed at this meeting. Mr. Alexander explained the reasons for hiring Freese and Nichols Engineering Firm to advise on the Master Plan. He stated that upon hiring them on October 21, 1985, within eight days they had the first advisories done. At that point Mr. Alexander and Barry Knight, an Attorney for Independent American, conferred by phone, and drafted the Ordinances from them. Mr. Alexander distributed the R-10 Ordinance that deals with single family dwellings. Section 1.3 was discussed and explained, also Sections 1.4 and 1.6 (h). Reserves were discussed and it was decided to eliminate that part. -2 - Easements were discussed as not being addressed in the Ordinance. Mr Alexander suggested they be adopted as part of the Master Plan. Mayor Pro Tem Vance pointed out later that they were provided for. Section 1.2 (2)- Accessory Buildings were discussed as to whether they should be "Permitted Use". Mr. Alexander explained that Churches will come under the R-10 Ordinance but will require Site Plan Review. Mr. Gene Aerstin suggested that there be, an Ordinance for drainage that would encompass all areas of R-10, Special Residential and any other zoning Ordinances. Mr. Boutwell of Freese and Nichols, stated that before plats are approved, it might be well to have final engineering designs submitted with final plat designs. This would cut down problems with drainage and is a procedure used in other cities. Mr. Barry Knight asked that the hearing procedures on the Ordinances be set aside if at all possible for the Ordinances. Independent American has to meet with their lenders in December with concrete evidence that some land has been zoned for certain building. Mr. Kemp noticed no mention of a flood plain in the Ordinance. Mr. Boutwell explained that it would address the issue when it was pertinent. He stated that most of these problems would be addressed in site plan review. It was also pointed out that flood plain land could not be insured which would stop building. Fees in 1.6 were discussed and Freese and Nichols will check with other cities to see how they are handled. Mr. Kemp asked about dedication of park land. Mr. Alexander explained that this would be included in the Master Plan. Mr. Reuss suggested that a park fee to Independent American could be incorporated to help secure areas. Mr. Alexander felt criteria could be used at site design review. After much discussion about the park area, Lattie Woods of Independent American stated that they were very aware of the need for parks and were not trying to dodge the issue. They had helped on the feasibility study in Austin for 15 acres. Mayor Pro Tem Vance pointed out that parks are covered in Section 1.6 (c) (3) of the R-10 Ordinance. Council Member Doran expressed concern over the feelings in the meeting and felt that maybe the Council and Developer should meet privately and get down to basics. Mr. John Hill, Attorney for the City, was asked to review all changes made to the R-10 Ordinance. These include deleting Section 1.6 (h), an addition to Section 1.6 (i) and approval of final plat plans only with engineering plans to be approved. -3 - Mr. Alexander introduced the Commerical Planned Development Ordinance. He ex- plained how the Ordinance was formed and meetings that were held. Freese and Nichols submitted advisories last week and these along with recommendations from the City Council when the Ordinance was first presented were incorporated in to the present Ordinance. It was suggested that fire lanes be part of the building codes thereby making the developer, not the City, responsible for maintaining them. The developer was agreeable to using concrete for parking lots but would like specifics determined. Mr. Aerstin brought up the handicapped parking. The concensus was that it should be in the Ordinance. The Attorney was asked to check and see if it was a State law. Mr. Boutwell said that all engineering plans submitted should include plans regarding water, sewer, drainage and grading. Mr. Lou Parsons asked that the 55 acres be co-ordinated so that it reflects the area properly. Mr. Alexander presented the Public Facilities Land -Use paper and recommended that the proposed fire station be under the R=10 Ordinance and referred to site review to expedite matters. He pointed out that several cities have specific use permits for public buildings. Roger Unger asked about parking for the fire station and was asked by Mayor Pro Tem Vance if he could start procedures with the information in the Public Facilities Land -Use papers. Mr. Unger was also asked to provide water, sewer, drainage and grading plans. Ordinance for Specific Use Permit #1 for the Church was presented to the Council to study. Council Member Dayton made a motion to adjourn the meeting, Council Member Martignago se nded, motion carried unanimously. o Council Member Dayton (Recording Meeting)