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Minutes TC 05/13/1985MINUTES OF CITY OF OF DENTON MAY THE STATE OF TEXAS COUNTY OF DENTON REGULAR MEETING TROPHY CLUB COUNTY, TEXAS 13, 1985 The City Council of the City of Trophy Club, of Denton County, met in Regular Session, open to the Public, at 7:OOPM, on Monday, May 13, 1985, 100 Water Plant Road, Trophy Club Texas within the boundaries of the City. The following officers and members were present: Jim Carter Mayor George Doran Councilman Aldo Martignago Councilman Ted Neidenberger Councilman Terry Vance Councilman David Nolte Marshal Absent was: Bettye Dayton (not present at quorum check) Mayor Carter called the meeting to order at 7:05PM. Reverend J.C. Blakelej from the Golden Gate Baptist Church in Keller led the invocation. The Pledge of Allegiance was led by David Nolte, Town Marshal. Item four on the agenda was to review and approve the minutes of the April 22, 1985 City Council Meeting. Councilman Doran made the motion to approve the minutes as written, Councilman Martignago seconded, motion carried unanimously. The next item on the agenda was new business. The first item to be discussed was the election of Mayor Pro -Tem. Mayor Carter explained the position to the Council. The Mayor Pro -Tem serves in the absence of the Mayor, such as presiding over a Council meeting. The office does not have any rank over any other Council member. Mayor Carter entertained a motion to nominate a Mayor Pro -Tem. Councilman Martignago nominated Councilman Vance to serve as Mayor Pro -Tem, Councilman Doran seconded, motion carried unanimously. Councilman Neidenberger joined the meeting at 7:06PM. The next item under new business was to elect a City Attorney. Mayor Carter explained that the City Council has interviewed five law firms. They have spent many hours talking with the various firms and checking their records. Mayor Carter entertained a motion to nominate a City Attorney. Councilman Doran nominated John Boyle, of Hutchison, Price, Boyle & Brooks. Councilman Vance seconded the motion, motion carried unanimously. Mr. Boyle thanked the City Council for the opportunity of serving as the legal representative for the Ci -;y of Trophy Club. Mr. Boyle stated that his firm considered this an exciting opportunity to work and grow with a new City. Mr. Boyle told the Council that since Municipalities are so strickly governed by law that his firm will work very closely with the Council in providing the type of legal services the City deserves. -2 - The third item under new business was to designate an official city newspaper. Mayor Carter explained that under the Texas statutes, a City is required to choose an official newspaper, having general circulation in the city, in which to post notices, etc. The Council in choosing a newspaper considered several items such as coverage, cost of advertising, and general circulation. Mayor Carter pointed out several local papers who have given Trophy Club good coverage in the past and throughout the incorporation effort. Mayor Carter opened the floor for nominations. Councilman Neidenberger made a motion to designate the Grapevine Sun for the City newspaper. Councilman Vance stated that this was a wise choice because everyone in Trophy Club receives the paper, and Susan Truitt a reporter with the Sun has done an excellant job covering Trophy Club. Councilman Vance seconded the motion, the motion carried unanimously. Under items from the Council, the first to be considered was Peace Officer Training for the Town Marshal, David Nolte. Mayor Carter explained that Mr. Nolte had waged a successful write-in campaign and is willing to take the necessary steps to receive this training at considerable personal sacrifice. Mr. Nolte presented a formal request for the Council to approve an ex- tensive training program at Tarrant County Junior College. The program is scheduled from June 10, 1985 to August 9, 1985. The training is required by Texas State Law for Peace Officers. Mr. Nolte also made a request for the Council to approve the tuition and other related expenses for this training, not to exceed $300.00. Councilman Vance made a motion to approve the training, and thanked Mr. Nolte for the time and effort that he was willing to give. Councilman Martignago seconded the motion, motion carried unanimously. The next subject under items from the Council was an update from Mayor Carter on the Planning and Zoning Committee. Mayor Carter stated that although the Council has not been highly visable, they have spent many hours meeting and interviewing for City Attorney, Planning and Zoning and the Security Study Committee. The Council also helped out during a flooding situation recently during a storm. Mayor Carter has also talked to the C.I.A. con- cerning borrowing money interest free until the City can fund itself. He pointed out that the City needs its own bank account for auditing purposes. He has also talked with Independent Am- erican about possibly using the Trophy Club Seal as the Seal for the City also. He also stated that work is being doneby some residents on designing a City flag. Presentations by Citizens: The first resident to address the Council was Bill Lagoni, 25 Crestwood. Mr. Lagoni asked the Board is the Council was planning on having a Secretary -Treasurer, and if so, will it be an elected position. Mr. Carter that Donna Welsh was acting City Secretary, and the treasurer will be an appointed position. John David Ford, 2 Spring Creek Court- Mr. Ford pointed out to the Council the lack of an adequate library in the area. Mr.. Ford listed three options he felt the Council could consider to correct this problem: 1. The City of Trophy Club could form its own library. 2. The City could combine a system with a neighboring City. 3. The City could continue the present situation, which Mr. Ford stated was intolerable. The Council thanked Mr. Ford for his concern and stated that they would address the situation. Councilman Doran pointed out that the Council has been concerned with the formation of the City as the first priority, but they realize the younger citizens have other concerns such as this. He thanked Mr. Ford for his input and stated that the Council would respond as a body to the request. -3 - Larry Best, 221 Oak Hill Drive- Mr. Best thanked Mr. Nolte for donating his time to attend the Peace Officer training. Mr. Best is a member of the C.I.A. Board and has been getting several'. calls wanting to know what the Marshal's authority involves, since the C.I.A. currently provides a Security Service. Mr. Best pointed out that the current service the C.I.A. provides in the way of security is not very good. Mayor Carter stated that Mr. Nolte has not been to Peace Officer training as yet. At the present time he serves at the pleasure of the City Council. Mr. Noltes responsibilities extend to what the City Council give him. One other reason the Council has been limited in charging Mr. Nolte with duties involved in serving as Marshal, is a question of liability insurance. The Council is in the process of selecting an insurance company. This insurance will protect the Council in the acts they perform as a Council. Mayor Carter pointed out that the Council has approached five insurance companies and have been turned down by one because the City is new and has no experience as a government body. Mayor Carter pointed out that until the City has insurance, they have asked Mr. Nolte to not get in- volved with the duties of Marshal. The City has retained an. Attorney who will give some guidence on these and other issues. Mayor Carter told Mr. Best that the Council would review this issue and get back to him within a week. Jim Thomas, 7 Meadowbrook Lane- Mr. Thomas thanked the Council for the many hours they have worked in ;fdrming the =City. Mr. Thomas told the Council that as a M.U.D. Board member, he receives a list from the developer each month showing the vast number of homes being built in Trophy Club. Mr. Thomas pointed out that he was aware the Council had been spending many hours interviewing for the Planning and Zoning Committee. He felt that the Council might consider appointing an Architectural Control Committee with representatives from each District in the City. He felt that one of the major reasons of Incorporating was to have some control of the life style in the area and the building that is going on in the area. Mr. Thomas also addressed the potential traffic problems on Indian Creek after the duplexes start selling. He asked the Council to consider creating a "no parking" situation along Indian Creek, as well as Trophy Club Drive. Mr. Thomas stated that the Denton County Sheriff verbally agreed to take on the towing respon- sibility if the City designated this a tow away zone. Mayor Carter stated that the Planning and Zoning Committee should be selected and voted on in the next week. The Architectural Control will be one of their first priorities. Mayor Carter pointed out that since incorporation, the developers of the duplexes have gone back in and poured seperate parking spaces for each duplex. Mayor Carter stated that the Council would consider a no parking policy possible for certain hours of the day. The Council thanked Mr. Thomas for his comments. Councilman Neidenberger pointed out that the liability insurance, which was discussed earlier in the meeting, was not only for the Council, but for the City in -general. Councilman Martignago also pointed out that the insurance would cover members of any Comm- ittees such as Planning and Zoning. The insurance is something that the Council wants to get in place as soon as possible. Mayor Carter that one thing he had been working on was to meet with the Utilities that serve Trophy Club to secure the franchise fees. These fees would help fund the City operations. -4 - At this point in the meeting, Councilman Doran stated that he had a few observations he would like to make. First, he thanked everyone in attendance. He noted that most of the people attending the meeting were community leaders or in- terested in serving on one of the committees to be formed. Councilman Doran also noted after Mr. Best's comments as well as other matters that have come up such as security, signs, flooding problems, etc., he was pleased that the Council had retained legal council. Councilman Doran also urged the people in attendance and the Council to push for better attendance and involvement in the new City. Councilman Doran asked if anyone in attendance had any comments as to why the attendance is so low. Several people brought up several reasons such as the fact that there is no bulletin of general circulation in the area and the fact that most people come out only when there are important issues before the Council. Rhonda Glenn, a resident and a reporter for the Fort Worth Star Telegram, stated that she covers several Council meetings for surrounding City's, and unless there is some- thing big happening in the City, people do not turn out for meetings. Mayor Carter stated that the next Council meeting will be held on May 27, 1985 at 7:OOPM. At this point in the meeting the Council adjourned into Executive Session. The meeting reconvened in Open Session at 10:00PM. No action was taken on items discussed in Executive Session. ayor, Trophyub Attelst Donna Welsh, Recording Secretary