07.28.2025 TC Agenda Packet
TOWN OF TROPHY CLUB
TOWN COUNCIL MEETING
AGENDA
1 Trophy Wood Drive
Trophy Club, Texas 76262
July 28, 2025 7:00 PM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM
INVOCATION led by Rev. Bill Eason, Fellowship United Methodist Church
PLEDGES led by Council Member
Pledge of Allegiance to the American Flag
Pledge of Allegiance to the Texas Flag
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Council on any matter pursuant to Texas Government
Code 551.007. The Council is not permitted to discuss or take action on any presentations made
concerning matters that are not listed on the agenda. Presentations are limited to matters over which the
Council has authority. Speakers have up to three (3) minutes or the time limit determined by the Presiding
Officer. Each speaker is requested to complete the Speaker’s Form prior to speaking or may email
mayorandcouncil@trophyclub.org
PRESENTATIONS
1. Badge Pinning Ceremony - Fire Department
COMMUNITY SPOTLIGHT
2. Working for You... Trophy Club
a) Update from Town Council Members
b) Update from Town Manager (Brandon Wright, Town Manager)
c) Quick Civic Tip (Dean Roggia, Town Attorney)
CONSENT AGENDA
This part of the agenda consists of non-controversial, or "housekeeping" items required by law. Items may
be removed from Consent by any council member by making such request prior to a motion and vote.
3. Consider approval of the July 14, 2025, Town Council regular meeting minutes. (Tammy Dixon, Town
Secretary)
4. Consider authorizing the Town Manager to negotiate and execute a professional service agreement
with Teague Nall and Perkins, Inc. in a not-to-exceed amount of $140,000 for Master Drainage Study
Existing Conditions Assessment Phase I (Matt Cox, Director of Community Development)
Page 1 of 125
5. Consider a resolution of the Town of Trophy Club suspending the July 31, 2025 effective date of Oncor
Electric Delivery Company's requested rate change to permit the Town time to study the request and to
establish reasonable rates. (Brandon Wright, Town Manager)
INDIVIDUAL ITEMS
6. PD-AMD-25-002 (Hutchins BBQ PD Amendment)
Conduct a public hearing and consider an ordinance amending Planned Development District 25 (PD-
25) to allow for a dining room expansion and off-site parking at 3000 SH 114. The applicant is Hutchins
BBQ, on behalf of the landowner, Bread 114, LLC, and the subject property is legally described as
Trophy Wood Business Center, Block B, Lot 2R2, approximately 2.052 acres, and is generally located
at the northeast corner of Trophy Wood Drive and SH 114 in the Town of Trophy Club, Tarrant County,
Texas. (Matt Cox, Community Development Director)
i. Conduct Public Hearing
ii. Consider Recommendation
7. Conduct a public hearing and consider the FY 2026 Crime Control & Prevention District Budget. (Patrick
Arata, Chief of Police)
i. Conduct Public Hearing
ii. Consider Approval
8. Consider a development agreement between the Town of Trophy Club and Foxwood, LLC for the
Milson's Point Estates and authorizing the Town Manager to execute the same on behalf of the Town.
(Matt Cox, Director of Community Development)
9. Consider approval of the Town of Trophy Club Tourism Incentive Program to support hotel-based
tourism and economic growth. (Jill Lind, Director of Communications & Marketing)
10. Consider a resolution of the Town Council of the Town of Trophy Club, Texas, finding that the Town
Council has no confidence in Council Member, Place 1, Stacey Bauer. (Jeannette Tiffany, Mayor)
EXECUTIVE SESSION
Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Town Council will recess into executive session to discuss the following:
11. Section 551.074 Personnel Matters to deliberate the employment, evaluation, and/or duties of a public
officer or employee:
a) Town Manager
RECONVENE INTO REGULAR SESSION
ADJOURN
The Town Council may convene into executive session to discuss posted items as allowed by Texas
Government Code Sections 551.071 through 551.076 and Section 551.087.
Page 2 of 125
I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall for the Town of Trophy Club, Texas, in a
place convenient and readily accessible to the general public at all times on the following date and time: July 22, 2025, at 1:15 p.m.,
and said Notice of Meeting was also posted concurrently on the Town’s website in accordance with Texas Government Code Ch. 551
at least 72 hours prior to the scheduled time of said meeting.
Tammy Dixon, Town Secretary
In accordance with section 551.127 of the Texas Government Code (Open Meeting Act) this meeting will be an in-person
meeting with either a member of Town Council, staff, or consultant, participating by video conference. The public meeting
location will be Trophy Club Town Hall, 1 Trophy Wood Drive, Texas. The Mayor, as presiding officer of Town Council, and a
quorum of the Town Council will be physically present at this location. The location where the Mayor is physically present
shall be open to the public during the open portions of the meeting.
If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at
6822372900, 48 hours in advance, and reasonable accommodations will be made to assist you.
Page 3 of 125
TOWN COUNCIL COMMUNICATION
MEETING DATE: July 28, 2025
FROM: Tammy Dixon, Town Secretary
AGENDA ITEM: Consider approval of the July 14, 2025, Town Council regular meeting
minutes. (Tammy Dixon, Town Secretary)
BACKGROUND/SUMMARY: The Town Council held a regular meeting on July 14, 2025.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
1. 07.14.2025 TC meeting minutes
ACTIONS/OPTIONS:
Move to approve the July 14, 2025, Town Council regular meeting minutes
Page 4 of 125
Town of Trophy Club Town Council
Meeting Minutes – July 14, 2025, 7:00 p.m.
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL TO ORDER
Mayor Tiffany called the regular meeting to order at 7:00 p.m.
COUNCIL MEMBERS PRESENT
Jeannette Tiffany, Mayor
Stacey Bauer, Council Member Place 1 (arrived at 7:13 p.m.)
Jeff Beach, Council Member Place 2
Dennis Sheridan, Council Member Place 3
Garry Ash, Council Member Place 5
Steve Flynn, Council Member Place 6
COUNCIL MEMBERS ABSENT
Rhylan Rowe, Mayor Pro Tem
STAFF MEMBERS PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Dean Roggia, Town Attorney
Jason Wise, Fire Chief
Matt Cox, Director of Community Development
Chase Ellis, Director of Parks and Recreation
Jill Lind, Director of Communications and Marketing
April Duvall, Director of Finance
Tamara Smith, Assistant to the Town Manager
INVOCATION
Pastor Barry Clingan, Church at Trophy Lakes, led the invocation.
PLEDGES
Council Member Beach led the Pledge of Allegiance to the American and Texas
Flags.
PUBLIC COMMENTS
Jared King, 106 Panorama Ct., requested the Council to consider a vote of no
confidence regarding Council Member Bauer.
Danny Mayer, 2201 Prestwick Ave, requested the Council to consider a vote of no
confidence regarding Council Member Bauer.
Page 5 of 125
Town Council Meeting Minutes – July 14, 2025 Page 2
Wendy Bailey, 201 Durango, suggested a memorial be placed at a park in memory
of Lou Hocker and in honor of Tom Mills for their years of service.
Steve Southwell, 995 Donley Drive, Lewisville, spoke in support of his candidacy
for appointment to the Denco Area 9-1-1 District Board of Managers.
Donna Kawasaki, 9 Edgemere Drive, requested Town leadership support in
facilitating a meeting with the FBI regarding a prolonged criminal investigation involving
a large financial matter.
COMMUNITY SPOTLIGHT
Mayor Tiffany emphasized the Town's strategic priority of emergency planning and
recognized staff and Council efforts in replacing the outdoor warning siren system .
Chief Wise provided an update on emergency preparedness initiatives, including
a partnership with Roanoke, outdoor siren upgrades, flood gauge installations, and
increased TC Alert signups.
1. Working for You... Trophy Club
a) Update from Town Council Members
Mayor Tiffany encouraged residents to sign up for TC Alerts to receive emergency
notifications and community updates.
Council Member Ash commented on the 4th of July parade and expressed
appreciation for the large turnout and strong sense of patriotism in the community.
b) Update from Town Manager (Brandon Wright, Town Manager)
Town Manager Wright highlighted the success of the Fourth of July celebration
and expressed appreciation to Town staff, Council, volunteers, TCEVA, and the Stars
and Stripes Committee.
He noted upcoming events and board and commission meetings:
• July 15: Coffee in the Park, at Harmony Park, 7:00 a.m. – 9:00 a.m.
• July 25: Dive-In Movie, Moana 2 at Trophy Club Community Pool, 7:30 p.m.
• July 21: Breakfast with Tiffany
• July 21: Parks and Recreation Board at 6:00 p.m.
• July 23: Economic Development Corporation (EDC) at 6:00 p.m.
• July 24: Joint Planning and Zoning Commission (P&Z) at 7:00 p.m.
• July 25: Town Council Retreat, 8:30 a.m.
Page 6 of 125
Town Council Meeting Minutes – July 14, 2025 Page 3
c) Quick Civic Tip (Dean Roggia, Town Attorney)
Town Attorney Roggia, provided a brief overview of Texas Government Code
Section 551.007, explaining the legal basis for the public comment rule and emphasizing
the public’s right to address the Council and offer criticism within the scope of the law.
CONSENT AGENDA
2. Consider approval of the June 18, 2025, Town Council/TC MUD#1 Joint Work
Session meeting minutes. (Tammy Dixon, Town Secretary)
3. Consider approval of the June 23, 2025, Town Council regular meeting minutes.
(Tammy Dixon, Town Secretary)
4. Consider authorizing the Town Manager to negotiate and execute an amendment
to the Interlocal Cooperation Agreement for Administration of Fire Protection
Services with the Trophy Club Municipal Utility District No. 1 (District). (Brandon
Wright, Town Manager)
Council Member Flynn moved to approve Consent Items 2-4. Council Member
Beach seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Tiffany, Sheridan, Ash, Flynn
NAYES: None
ABSENT: Rowe
VOTE: 6/0/1
INDIVIDUAL ITEMS
5. Consider a resolution casting the Town of Trophy Club's vote appointing a
candidate to the Denco Area 9-1-1 District Board of Managers. (Tammy Dixon,
Town Secretary)
Council Member Sheridan moved to approve Resolution No. 2025-10 casting the
Town of Trophy Club's vote appointing candidate Steve Southwell to the Denco Area 9-
1-1 District Board of Managers. Council Member Beach seconded the motion. The
caption of the resolution reads as follows:
RESOLUTION 2025-10
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, CASTING THE TOWN OF TROPHY CLUB’S VOTE TO APPOINT A
CANDIDATE AS A MEMBER OF THE BOARD OF MANAGERS OF THE DENCO
AREA 9-1-1 DISTRICT; AND PROVIDING AN EFFECTIVE DATE.
Page 7 of 125
Town Council Meeting Minutes – July 14, 2025 Page 4
VOTE ON MOTION
AYES: Bauer, Beach, Tiffany, Sheridan, Ash, Flynn
NAYES: None
ABSENT: Rowe
VOTE: 6/0/1
6. Consider an ordinance amending Chapter 1, Article 1.05 Code of Ethics and
Conduct of the Town's Code of Ordinances as recommended by the Ethics Review
Commission. (Brandon Wright, Town Manager)
Town Manager Wright presented proposed amendments to the Code of Ethics and
Conduct, as recommended by the Ethics Review Commission. Key changes included
defining "insignificant value" as $50, allowing scholarships from nonprofit organizations
under certain conditions, revising the complaint process for employees, adding a personal
knowledge requirement for complaints, adjusting filing timelines, and replacing the false
complaint provision with a vexatious complainant process.
Ethics Review Commission members were present and explained the rationale
behind their recommendations to the scholarship provision. The Council held an extended
discussion on the scholarship provision and requested further revisions, particularly
related to eligibility limits and the use of blind selection processes to ensure fairness and
avoid the appearance of impropriety.
Council Member Beach moved to remand this item back to the Ethics Commission
to review the language related scholarship eligibility. Council Member Ash seconded the
motion.
VOTE ON MOTION
AYES: Bauer, Beach, Tiffany, Sheridan, Ash, Flynn
NAYES: None
ABSENT: Rowe
VOTE: 6/0/1
EXECUTIVE SESSION/OPEN SESSION
Pursuant to the Open Meetings Act, Chapter 551, the Town Council convened into a
Closed Executive Session at 8:15 p.m. and reconvened into Open Session at 8:52 p.m.
in accordance with the Texas Government Code regarding: Section 551.07 4 Personnel
Matters to deliberate the employment, evaluation, and/or duties of a public officer or
employee: a) Town Manager; b) Town Attorney; and c) Town Secretary No Action
Taken.
ADJOURNMENT
Mayor Tiffany adjourned the regular meeting at 8:53 p.m.
Page 8 of 125
Town Council Meeting Minutes – July 14, 2025 Page 5
____________________________
Jeannette Tiffany, Mayor
Attest:
_______________________________
Tammy Dixon, Town Secretary
Page 9 of 125
TOWN COUNCIL COMMUNICATION
MEETING DATE: July 28, 2025
FROM: Matt Cox, Director of Community Development
AGENDA ITEM: Consider authorizing the Town Manager to negotiate and execute a
professional service agreement with Teague Nall and Perkins, Inc. in a not-to-
exceed amount of $140,000 for Master Drainage Study Existing Conditions
Assessment Phase I (Matt Cox, Director of Community Development)
BACKGROUND/SUMMARY: The Town of Trophy Club has requested a Master Drainage Study
to evaluate all drainage systems within the Town, identify deficiencies and problem areas, and
develop conceptual solutions. Due to the complexity and uncertainty of this task, TNP
recommends phasing the effort for each significant drainage basin within the Town. The Town
has been divided into five major drainage basins, and the Town has indicated that Areas 1, 2
and 3 are the priority. The approach below provides a stepped approach that will allow for
customized scoping for efficiency and cost-effectiveness.
Page 10 of 125
EXISTING CONDITIONS ASSESSMENT PHASE 1: AREAS 1, 2, AND 3
1. Data Collection
a. Collect all plans, maps, and studies available. This data will be collected for all 5 areas.
2. Hydrologic Analysis
a. Delineate drainage areas for each sub-basin within Areas 1–3 using topographic data,
available
plans and field verification.
Page 11 of 125
b. Calculate time of concentration (Tc) for each sub-basin using standard methods (e.g., NRCS
TR-55).
c. Apply the Rational Method to estimate peak runoff rates for 5-, 25-, and 100-year storm
events.
d. Assign appropriate runoff coefficients (C-values) based on land use and surface cover.
3. Hydraulic Modeling
a. Develop a StormCAD model or similar modeling software of the existing storm sewer
system in
Areas 1–3.
b. Input pipe sizes, inverts, materials, and structures based on as-built drawings and field
observations.
c. Simulate flow conditions for the selected storm events using Rational Method peak flows.
d. Identify hydraulic deficiencies such as surcharging, overtopping, or inadequate pipe
capacity.
4. Problem Area Identification
a. Map and document locations with observed or modeled flooding, capacity exceedance, or
maintenance issues.
b. Coordinate with Town staff and review historical complaint data to validate model results.
5. Reporting - Upon completion of the prior tasks, TNP will prepare a report that includes the
following:
a. An executive summary
b. Background and study methodology
c. Maps/Exhibits of problem areas
d. A list of problem areas and the anticipated number of potential solutions for each area.
(This
information will be the basis for the scope/fee for Phases 3 and 4.)
e. A summary of each problem area and evaluation of its level of service and potential flood
risk.
f. Supporting maps and exhibits
g. Model input and output
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: Funding for the master drainage study will come from the approved FY 2025
Budget Storm Drainage Utility Fund.
LEGAL REVIEW: Town Attorney Dean Roggia has reviewed the professional services agreement
as to form and legality.
ATTACHMENTS:
Page 12 of 125
1. Professional Service Agreement
2. Master Drainage Study Map TnP
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to authorize the Town Manager to negotiate
and execute a professional services agreement with Teague Nail and Perkins, Inc. in a not-to-
exceed amount of $140,000.00 for Master Drainage Study Existing Conditions Assessment
Phase I.
Page 13 of 125
Project Name: Trophy Club – Master Drainage Study – Existing Conditions Assessment Phase 1- Areas 1, 2 & 3
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 07.14.2025 Page 1
AUTHORIZATION AND AGREEMENT FOR PROFESSIONAL SERVICES
PROJECT NAME: Town of Trophy Club – Master Drainage Study
Existing Conditions Assessment Phase 1 (Areas 1, 2 & 3)
TNP PROJECT NUMBER: TRO 25XXX
CLIENT: Town of Trophy Club
Attn: Brandon Wright, Town Manager
ADDRESS: 1 Trophy Wood Drive
Trophy Club, TX 76262
In accordance with Texas Gov’t Code Ch. 2254, the Town of Trophy Club (the CLIENT) has determined
that the CONSULTANT is the most highly qualified provider of professional services for this project on
the basis of demonstrated competence and qualifications and hereby requests and authorizes Teague
Nall and Perkins, Inc., (the CONSULTANT) to perform the following services:
Article I
SCOPE: Provide Civil Engineering services associated with the Master Drainage Study for Trophy
Club, Texas, as generally shown on Attachment ‘D’.
A detailed scope of services is included as Attachment ‘A’ and is made a part hereto.
(
Article II
COMPENSATION shall be on the basis of the following:
A. Basic Services: The CONSULTANT’s compensation for Basic Services included in Attachment
‘A’ shall be based on a Fixed Fee:
Existing Conditions Assessment, Phase 1 (Areas 1, 2 & 3)
• Area 1 $ 57,000
• Area 2 $ 27,000
• Area 3 $ 56,000
The above costs include expenses such as prints, plots, photocopies, plans or documents on CD,
DVD or memory devices, mileage, air fare, and lodging. Payment to the CONSULTANT shall be
due in monthly installments based on the CONSULTANT’s estimate of the percentage of the
contact completed during the billing period.
B. Special Services: Services required for the project, but not included in the fixed fee for Basic
Services, are considered Special Services. The CONSULTANT’s compensation for Special
Services included in Attachment ‘A’ may be on a Fixed Fee, Hourly Reimbursable, or Unit Cost
basis. Refer to Attachment 'B-1’ Compensation Summary for the compensation basis for Special
Services.
Fixed Fee Compensation for Special Services: Payment shall be as described above for Basic
Services.
Page 14 of 125
Project Name: Trophy Club – Master Drainage Study – Existing Conditions Assessment Phase 1- Areas 1, 2 & 3
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 07.14.2025 Page 2
Hourly Reimbursable Compensation for Special Services: Payment shall be due in monthly
installments based on the amount of hours worked by each employee and the CONSULTANT’S
current standard rates presented in Attachment ‘B’ Standard Rate Schedule.
Unit Cost Compensation for Special Services: Payment to CONSULTANT shall determined by
the quantity (per Each or per LF) completed times the Unit Price reflected in Attachment ‘B-2’
Compensation Summary. Payment shall be due in monthly installments based on the quantity
completed during the billing period.
C. Additional Services: Any service provided by the CONSULTANT which is not specifically
described in the scope of work for this contract as defined above or delineated in an attachment
shall be considered additional services. Additional services shall include, but shall not be limited
to:
1) Platting preparation, zoning applications, zoning exhibits, preliminary utility plans,
drainage studies, and preliminary drainage plans;
2) Preparation of Encroachment or Access Agreements;
3) Environmental Assessments;
4) Franchise Utility Extensions or Relocations;
5) Water of Sanitary Sewer Studies;
6) Screen Wall Design;
7) Storm Water Pollution Prevention Plan (SWPPP);
8) TxDOT Turn Lanes (Acceleration or Deceleration);
9) LEED Certification Design;
10) Geotechnical Engineering;
11) Lift Station Design;
12) Electrical Engineering;
13) Onsite Water Storage Tank or Fire Pump System;
14) Civil Engineering Design;
15) Landscape/Irrigation Design;
16) CLOMR/LOMR Services;
17) Floodplain Reclamation;
18) Floodplain Mapping;
19) Permitting;
20) Enhanced Median/Roundabout Improvements;
21) Construction staking
Upon written authorization from the CLIENT, the CONSULTANT will perform Additional Services.
Payment to the CONSULTANT for Additional Services shall be on a Fixed Fee or Hourly
Reimbursable basis, as described above.
D. Fees: Any permit fees, filing fees, or other fees related to the project and paid on behalf of the
client by the CONSULTANT to other entities shall be invoiced at 1.10 times actual cost.
E. Payment Terms: CLIENT shall be billed monthly for services rendered and pay promptly upon
receipt of invoice. Delays of transmitting payments to CONSULTANT more than 30 days from
invoice date may result in cessation of services until payment is received.
F. Compensation Summary: A summary of project fees is included in Attachment ‘B-1’.
Page 15 of 125
Project Name: Trophy Club – Master Drainage Study – Existing Conditions Assessment Phase 1- Areas 1, 2 & 3
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 07.14.2025 Page 3
G. Sample Invoice: The CONSULTANT’S invoice format will match the sample invoice included in
Attachment ‘B-2’.
Article III
SCHEDULE: The proposed services shall begin within 10 working days of authorization to proceed. A project
schedule is included as Attachment 'C’ and made a part hereto.
Article IV
CONTRACT PROVISIONS: The document entitled “Contract Provisions” which are attached hereto is made a
part hereof. This Authorization of Professional Services, together with the Contract Provisions and all other
exhibits attached hereto are collectively referred to as the “Agreement”.
Please execute and return a signed copy for our files. Receipt of an executed copy of this contract will serve as
notice to proceed. No work shall commence on the project until CONSULTANT receives an executed copy of
this contract. By signing below, the signer warrants that he or she is authorized to execute binding contracts for
the CLIENT.
Approved by CLIENT: Accepted by CONSULTANT:
Town of Trophy Club Teague Nall and Perkins, Inc.
By: By: Michael Wilson
Title: Title: Principal
Date: Date: 07.14.2025
Firm Contact Information:
5237 N. Riverside Drive, Suite 100
Fort Worth, Texas 76137
817-336-5773
Contact: Mike Wilson
TNP Firm Registrations
Texas Board of Professional Engineers and Land Surveyors | Engineering Firm No. F-230 | Surveying Firm No. 10011600 | 10194381 | 10011601
Texas Board of Architectural Examiners Firm No. BR 2673
Page 16 of 125
Project Name: Trophy Club – Master Drainage Study – Existing Conditions Assessment Phase 1- Areas 1, 2 & 3
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 07.14.2025 Page 4
CONTRACT PROVISIONS
1 AUTHORIZATION TO PROCEED
Signing this agreement shall be construed as authorization by CLIENT for CONSULTANT to proceed with the work, unless otherwise provided for in this agreement.
2. DIRECT EXPENSES
A fee equal to 3% of labor billings shall be included on each monthly invoice for prints, plots, photocopies, plans or documents on CD, DVD or memory devices,
and mileage. No individual or separate accounting of these items will be performed by TNP.
3. OUTSIDE SERVICES
When technical or professional services are furnished by an outside source, subject to reasonable, timely and substantive objections of CLIENT, an additional
amount shall be added to the cost of these services for CONSULTANT's administrative costs, as provided herein.
4. OPINION OF PROBABLE COST
In providing opinions of probable cost, the CLIENT understands that CONSULTANT has no control over costs or the price of labor, equipment, or materials, or
over the Contractor’s method of pricing, and that the opinions of probable cost provided to CLIENT are to be made on the basis of the design professional’s
qualifications and experience. CONSULTANT makes no warranty, expressed or implied, as to the accuracy of such opinions as compared to bid or actual costs.
5. PROFESSIONAL STANDARDS
The standard of care for all professional engineering and services performed or furnished by CONSULTANT shall be the care and skill ordinarily used by other
members of the relevant profession in the same circumstances and type of work in the State of Texas, and with the same level of professional and technical
soundness, accuracy, and adequacy of all design, drawings, specifications, and other work and materials furnished under this Authorization as other members
of the same profession in the same circumstances and location. CONSULTANT makes no other warranty, expressed or implied concerning the standard of care.
Subject to the above standards of care, CONSULTANT may use or rely upon design elements and information ordinarily or customarily furnished by others,
including, but not limited to, specialty contractors, manufacturers, suppliers, and the publishers of technical standards.
6. TERMINATION
Either CLIENT or CONSULTANT may terminate this authorization by giving 10 days written notice to the other party. In such event CLIENT shall forthwith pay
CONSULTANT in full for all work previously authorized and performed prior to effective date of termination. If no notice of termination is given, relationships and
obligations created by this Authorization shall be terminated upon completion of all applicable requirements of this Authorization.
7. LEGAL EXPENSES
In the event legal action is brought by CLIENT or CONSULTANT against the other to enforce any of the obligations hereunder or arising out of any dispute
concerning the terms and conditions hereby created, the losing party shall pay the prevailing party such reasonable amounts for fees, costs and expenses as
may be set by the court.
8. PAYMENT TO CONSULTANT
Monthly invoices will be issued by CONSULTANT for all work performed under the terms of this agreement. Invoices are due and payable on receipt. If payment
is not received within 30 days of invoice date, all work on CLIENT’s project shall cease and all work products and documents shall be withheld until payment is
received by TNP. Time shall be added to the project schedule for any work stoppages resulting from CLIENT’s failure to render payment within 30 days of invoice
date. Interest at the rate of 1½% per month will be charged on all past-due amounts, unless not permitted by law, in which case, interest will be charged at the
highest amount permitted by law in accordance with Texas Gov’t Code Ch. 2251.
9. ADDITIONAL SERVICES
Services not specified as Basic Services in Scope and Attachment ‘A’ will be provided by CONSULTANT as Additional Services when authorized by the CLIENT.
Additional services will be paid for by CLIENT as indicated in Article II, Compensation.
10. SALES TAX
In accordance with the State Sales Tax Codes, certain surveying services are taxable. Applicable sales tax is not included in the fee set forth and will not be
added on or collected as the Client is tax exempt under Texas law.
11. SURVEYING SERVICES
In accordance with the Professional Land Surveying Practices Act of 1989, the CLIENT is informed that any complaints about surveying services may be forwarded
to the Texas Board of Professional Engineers and Land Surveyors, 1917 S. Interstate 35, Austin, Texas 78741, (512) 440-7723.
12. LANDSCAPE ARCHITECT SERVICES
The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the professional practices of persons registered as landscape architects
in Texas. The CLIENT is informed that any complaints about landscape architecture services be forwarded to the Texas Board of Architectural Examiners, Hobby
Building: 333 Guadalupe, Suite 2-350, Austin, Texas 78701, Telephone (512) 305-9000, Fax (512) 305-8900.
13. INVALIDITY CLAUSE
In case any one or more of the provisions contained in this Agreement shall be held illegal, the enforceability of the remaining provisions contained herein shall
not be impaired thereby.
14. PROJECT SITE SAFETY
CONSULTANT has no duty or responsibility for project site safety.
15. CONSTRUCTION MEANS AND METHODS AND JOBSITE SAFETY
Means and methods of construction and jobsite safety are the sole responsibility of the contractor. CONSULTANT shall not: (I) at any time supervise, direct,
control, or have authority over any contractor’s work, or (ii) be responsible for construction site safety, the means and methods of construction or the safety
Page 17 of 125
Project Name: Trophy Club – Master Drainage Study – Existing Conditions Assessment Phase 1- Areas 1, 2 & 3
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 07.14.2025 Page 5
precautions a selected or used by any contractor. CONSULTANT shall not be responsible for any decisions, acts or omissions of any constructor.
16. OWNER RESPONSIBILITY
CLIENT shall be responsible for all requirements and instructions that it furnishes to CONSULTANT pursuant to this Agreement, and for the accuracy and
completeness of all programs, reports, data, and other information furnished by CLIENT to CONSULTANT pursuant to this Agreement CONSULTANT may use
and rely upon such requirements, programs, instructions, reports, data, and information in performing or furnishing services under this Agreement, subject to any
express limitations or reservations applicable to the furnished items. CLIENT shall give prompt written notice to CONSULTANT whenever CLIENT observes or
otherwise becomes aware of: (i) any hazardous materials or matters that affect the scope or time of performance of CONSULTANT's services; or (ii) any defect
or nonconformance in CONSULTANT’s services or the contractor’s work; provided, however, this Section 16 shall not relieve CONSULTANT of its obligations
under Texas Business and Commerce Code Ch. 59 or any other law, and this Section 16 shall not be construed as a limitation or waiver of CLIENT under Texas
Civil Practice and Remedies Code Ch. 16.
17. SITE VISITS
In the event the Scope of work requires CONSULTANT to make site visits to observe contractor’s work on a Project, such visits and observations are not intended
to be exhaustive or to extend to every aspect of the Work or to involve detailed inspections of the work, but rather are to be limited to spot checking, selective
sampling, and similar methods of general observation of the work based on CONSULTANT’s exercise of professional judgment. CONSULTANT will have no
responsibility for any defects in the work not actually discovered by CONSULTANT during such site visits.
18. CHOICE OF LAW; VENUE
This Agreement shall be governed by and construed in accordance with the laws of the State of Texas without regard to applicable principles of conflicts of law.
Each of the parties hereto irrevocably consents to the exclusive jurisdiction of any federal or state court located within Denton County, Texas, in connection with
any matter based upon, arising out of, or contemplated in this Agreement.
19. DOCUMENTS
A. All documents prepared by CONSULTANT (“Documents”) are instruments of service, purchased with public funds and shall be become the property of the
Town upon payment whether or not the subject project (“Project”) is completed. CLIENT may make and retain copies of Documents for information and reference
in connection with the use of the Documents on the Project and for other municipal purposes related to this Agreement., and will have the right to use the Documents
only on the Project, extensions of the Project, and for other related uses, subject to receipt by CONSULTANT of full payment due and owing for all services relating
to preparation of the Documents, may not be used unless completed and not for any work or purpose not intended.
B. CLIENT and CONSULTANT may transmit, and shall accept, Project-related correspondence, Documents, text, data, drawings, information, and graphics, in
electronic media or digital format, either directly, or through access to a secure Project website, in accordance with a mutually agreeable protocol.
20. ATTORNEY FEES
In the event that any suit or action over the enforcement, interpretation or other matter emanating from this Agreement, the prevailing party in such dispute shall be
entitled to recover from the losing party all fees, costs and expenses of enforcing any right of such prevailing party under or with respect to this Agreement,
including without limitation, such reasonable fees and expenses of attorneys and accountants, which shall include, without limitation, all fees, costs and expenses
of appeals.
21. MISCELLANEOUS
21.1. This Agreement is binding on and will inure to the benefit of each of the parties and their respective successors and legal representatives. Neither party
may assign this Agreement in whole or in part without the prior written consent of the other party. There are no third party beneficiaries. Any provision or part of
the Agreement held to be void or unenforceable under any Laws or Regulations shall be deemed stricken, and all remaining provisions shall continue to be valid
and binding upon the parties. non-enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision
or of the remainder of this Agreement.
21.2. Insurance. The CONSULTANT shall effect and maintain insurance to protect itself from claims under workmen's compensation act's claims for damages
because of bodily injury, including personal injury; sickness or disease; death of any of its employees; and from claims for damages because of injury to or
destruction of tangible property, including loss of use resulting therefrom; and from claims arising out of the performance of professional services caused by any
errors, omissions, or negligent acts for which it is legally liable. The CONSULTANT shall provide to the TOWN a copy of the Certificate of Insurance naming
TOWN as an additional insured.
21.3. Indemnity. The CONSULTANT shall indemnify and hold harmless the CLIENT and its officers, agents, and employees from the liability of the CLIENT on
account of any injuries or damages received or sustained by any person or persons or property, including court costs and reasonable attorney fees incurred by
the CLIENT, proximately caused by the negligent acts or omissions of the CONSULTANT or its officers, agents, employees, or subcontractors in the execution,
operation, or performance of this Agreement. This indemnity provision shall be construed in com pliance with Texas Local Gov’t Code Sec. 271.904, to the
greatest extent allowed by law. In the event of a conflict between this paragraph and Texas Local Gov’t Code Sec. 271.904, then Sec. 271.904 shall supersede
this Agreement and shall be made enforceable under this Agreement.
21.4. Additional Verifications. To the extent required by Texas law, the CONSULTANT verifies that: (1) It does not have a practice, policy, guidance, or directive
that discriminates against a firearm entity or firearm trade association, as defined in Texas Government Code § 2274.001, and that it will not during the term of
this Agreement discriminate against a firearm entity or firearm trade association; (2) It does not “boycott Israel” as that term is defined in Texas Government
Code § 808.001 and 2271.001, as amended, and it will not boycott Israel during the term of this Agreement; (3) It does not “boycott energy companies,” as
those terms are defined in Texas Government Code §§ 809.001 and 2276.001, and it will not boycott energy companies during the term of the Agreement; and
(4) It does not engage in scrutinized business operations with Sudan, Iran, or designated foreign terrorist organization as defined in Texas Government Code,
Chapter 2270; and (5) It is not owned by or the majority of its stock or other ownership interest is held or controlled by i) individuals who are citizens of China,
Iran, North Korea, Russia, or a designated country as defined by Texas Government Code § 2275.0101; or ii) a company or other entity, including a governmental
entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a designated country; nor is it
headquartered in China, Iran, North Korea, Russia, or a designated country.
Page 18 of 125
Project Name: Trophy Club – Master Drainage Study – Existing Conditions Assessment Phase 1- Areas 1, 2 & 3
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 07.14.2025 Page 6
21.5. Non-collusion. The CONSULTANT represents and warrants that the CONSULTANT has not given, made, promised or paid, nor offered to give, make,
promise or pay any gift, bonus, commission, money or other consideration prohibited by law to any person as an inducement to obtain the services to be provided
to the CLIENT under this Agreement.
21.6. Governmental Functions. The Parties hereby acknowledge and agree that the CLIENT is entering into this Agreement pursuant to its governmental functions
and that nothing contained in this Agreement shall be construed as constituting a waiver of the CLIENT’s governmental immunity from suit or liability, which is
expressly reserved to the extent allowed by law. Notwithstanding anything to the contrary herein, the Parties hereby acknowledge and agree that to the extent
this Agreement is subject to the provisions of Subchapter I of Chapter 271, Texas local Government Code, as amended, the CLIENT’s immunity from suit is
waived only as set forth in Subchapter I of Chapter 271, Texas Local Government Code. Further, the parties agree that this Agreement is made subject to all
applicable provisions of the Texas Civil Practice and Remedies Code (“CPRC”), including but not limited to all defenses, limitations, and exceptions to the limited
waiver of immunity from liability provided in CPRC Chapter 101 and Chapter 75.
21.7. Adverse Interests. The CONSULTANT further agrees that during the course and scope of this Agreement, except with CLIENT’s knowledge and consent,
the CONSULTANT shall not represent any third party against the CLIENT in any claim, litigation, or other matter, or be retained to act as an expert witness for
any third party in any claim, litigation, or any other matter that is, or may be, adversarial to the CLIENT, as determined by the CLIENT.
21.8. Ethics Disclosure. To the extent required by law, the CONSULTANT represents that it has completed a Texas Ethics Commission (the “TEC”) form 1295
(“Form 1295”) generated by the TEC’s electronic filing application in accordance with the provisions of Texas Gov’t Code Ch. 2252.908 and the rules
promulgated by the TEC. The Parties agree that, with the exception of the information identifying the CLIENT and the contract identification number, the CLIENT
is not responsible for the information contained in the Form 1295. The information contained in the Form 1295 has been provided solely by the CONSULTANT
and the CLIENT has not verified such information.
21.9. Public Funding. This Agreement is subject to the appropriation of public funds by the CLIENT in its budget adopted for any fiscal year for the specific
purpose of making payments pursuant to this Agreement for that fiscal year. The obligation of the CLIENT pursuant to this Agreement in any fiscal year for which
this Agreement is in effect shall constitute a current expense of the CLIENT for that fiscal year only, and shall not constitute an indebtedness of the CLIENT of
any monies other than those lawfully appropriated in any fiscal year. In the event of non-appropriation of funds in any fiscal year to make payments pursuant to
this Agreement, this Agreement may be terminated without any liability to either party.
21.10. Public Information; Confidentiality. The CONSULTANT will maintain as confidential any documents or information provided by CLIENT and will not release
or publish same to any third-party without prior permission from CLIENT, unless compelled by law or order of a court or regulatory body of competent jurisdiction.
Such release will occur only after prior notice to the CLIENT. The requirements of Subchapter J, Chapter 552, Texas Government Code, may apply to this
Agreement and the CONSULTANT agrees that this Agreement may be terminated if the CONSULTANT knowingly or intentionally fails to comply with a
requirement of that subchapter.
Page 19 of 125
Project Name: Trophy Club – Master Drainage Study – Existing Conditions Assessment Phase 1- Areas 1, 2 & 3
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 07.14.2025 Page 7
ATTACHMENT 'A'
ITEMIZED SCOPE OF SERVICES
Teague Nall and Perkins, Inc., (TNP) shall render the following professional services necessary for the development of the project: BASIC SERVICES
The Town of Trophy Club has requested a Master Drainage Study to evaluate all drainage systems within
the Town, identify deficiencies and problem areas, and develop conceptual solutions. Due to the
complexity and uncertainty of this task, TNP recommends phasing the effort for each significant drainage
basin within the Town. The Town has been divided into 5 major drainage basins and the Town has
indicated that Areas 1, 2 and 3 are the priority. The approach below provides a stepped approach that
will allow for customized scoping for efficiency and cost-effectiveness.
EXISTING CONDITIONS ASSESSMENT PHASE 1: AREAS 1, 2, AND 3
1. Data Collection
a. Collect all plans, maps, and studies available. This data will be collected for all 5 areas.
2. Hydrologic Analysis
a. Delineate drainage areas for each sub-basin within Areas 1–3 using topographic data,
available plans and field verification.
b. Calculate time of concentration (Tc) for each sub-basin using standard methods (e.g.,
NRCS TR-55).
c. Apply the Rational Method to estimate peak runoff rates for 5-, 25-, and 100-year storm
events.
d. Assign appropriate runoff coefficients (C-values) based on land use and surface cover.
3. Hydraulic Modeling
a. Develop a StormCAD model or similar modeling software of the existing storm sewer
system in Areas 1–3.
b. Input pipe sizes, inverts, materials, and structures based on as-built drawings and field
observations.
c. Simulate flow conditions for the selected storm events using Rational Method peak flows.
d. Identify hydraulic deficiencies such as surcharging, overtopping, or inadequate pipe
capacity.
4. Problem Area Identification
a. Map and document locations with observed or modeled flooding, capacity exceedance, or
maintenance issues.
b. Coordinate with Town staff and review historical complaint data to validate model results.
5. Reporting - Upon completion of the prior tasks, TNP will prepare a report that includes the
following:
a. An executive summary
b. Background and study methodology
c. Maps/Exhibits of problem areas
d. A list of problem areas and the anticipated number of potential solutions for each area.
(This information will be the basis for the scope/fee for Phases 3 and 4.)
e. A summary of each problem area and evaluation of its level of service and potential flood
risk.
f. Supporting maps and exhibits
g. Model input and output
Page 20 of 125
Project Name: Trophy Club – Master Drainage Study – Existing Conditions Assessment Phase 1- Areas 1, 2 & 3
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 07.14.2025 Page 8
ATTACHMENT ‘B’
STANDARD RATE SCHEDULE
2025 Standard Hourly Rates
Hourly
Engineering/Landscape Architecture/ROW Billing
Rate
Principal or Director $310.00
Team Leader $285.00
Senior Project Manager $280.00
Project Manager $240.00
Senior Engineer $290.00
Project Engineer $190.00
Senior Structural Engineer $295.00
Structural Engineer $210.00
Engineer III/IV $170.00
Engineer I/II $145.00
Senior Landscape Architect/Planner $290.00
Landscape Architect / Planner $210.00
Landscape Designer $150.00
Senior Designer $195.00
Designer $170.00
Senior CAD Technician $165.00
CAD Technician $130.00
IT Technician $190.00
Clerical $90.00
ROW Manager $265.00
Senior ROW Agent $195.00
ROW Agent $155.00
Relocation Agent $195.00
ROW Tech $110.00
Intern $90.00
Hourly
Surveying Billing
Rate
Survey Manager $310.00
Registered Professional Land Surveyor (RPLS) $265.00
Field Coordinator $160.00
S.I.T. or Senior Survey Technician $155.00
Survey Technician $140.00
1-Person Field Crew w/Equipment** $170.00
2-Person Field Crew w/Equipment** $200.00
3-Person Field Crew w/Equipment** $225.00
4-Person Field Crew w/Equipment** $245.00
Flagger $65.00
Abstractor (Property Deed Research) $105.00
Small Unmanned Aerial Systems (sUAS) Equipment & Crew $475.00
Terrestrial Scanning Equipment & Crew $290.00
Page 21 of 125
Project Name: Trophy Club – Master Drainage Study – Existing Conditions Assessment Phase 1- Areas 1, 2 & 3
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 07.14.2025 Page 9
Hourly
Utility Management, Utility Coordination, and SUE Billing
Rate
Senior Utility Coordinator $190.00
Utility Coordinator $170.00
SUE Field Manager $190.00
Sr. Utility Location Specialist $180.00
Utility Location Specialist $135.00
1-Person Designator Crew w/Equipment*** $165.00
2-Person Designator Crew w/Equipment*** $220.00
2-Person Vac Excavator Crew w/Equip (Exposing Utility Only) $335.00 (4 hr. min.)
Core Drill (equipment only) $830.00 per day
SUE QL-A Test Hole (0 < 8 ft)*** $2,400.00 each
SUE QL-A Test Hole (> 8 < 15 ft)*** $2,900.00 each
Hourly
Construction Management, Construction Engineering and Inspection (CEI) Billing
Rate
Construction Inspector I/II $120.00
Construction Inspector III $140.00
Senior Construction Inspector $160.00
Construction Manager $235.00
Senior Construction Manager $280.00
Direct Cost Reimbursables
A fee equal to 3% of labor billings shall be included on each monthly invoice for prints, plots,
photocopies, plans or documents on CD, DVD or memory devices, and mileage. No individual or
separate accounting of these items will be performed by TNP.
Any permit fees, filing fees, or other fees related to the project and paid on behalf of the client
by TNP to other entities shall be invoiced at 1.10 times actual cost.
Notes:
All subcontracted and outsourced services shall be billed at rates comparable to TNP’s billing rates above or cost times a
multiplier of 1.10.
* Rates shown are subject to change in subsequent years.
** Survey equipment may include truck, ATV, Robotic Total Station, GPS Units and Digital Level.
*** Includes crew labor, vehicle costs, and field supplies.
Page 22 of 125
Project Name: Trophy Club – Master Drainage Study – Existing Conditions Assessment Phase 1- Areas 1, 2 & 3
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 07.14.2025 Page 10
ATTACHMENT 'B-1'
COMPENSATION SUMMARY
SERVICE FEE FEE BASIS
BASIC SERVICES
EXISTING CONDITIONS ASSESSMENT PHASE 1
Area 1 $57,000 Fixed Fee
Area 2 $27,000 Fixed Fee
Area 3 $56,000 Fixed Fee
TOTAL FEE $140,000
Page 23 of 125
Project Name: Trophy Club – Master Drainage Study – Existing Conditions Assessment Phase 1- Areas 1, 2 & 3
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 07.14.2025 Page 11
ATTACHMENT 'B-2'
SAMPLE INVOICE
Teague, Nall & Perkins, Inc.
5237 N. Riverside Drive
Suite 100
Fort Worth, TX 76137
817-336-5773
Client Contact
Client
Address
Invoice number
Date
Professional services rendered for the month ending November 30,2022
Description
Contract
Amount
Percent
Complete
Total
Billed
Prior
Billed
Current
Billed
Existing Conditions Assessment – Phase 1
Area 1
Area 2
Area 3
Total
Invoice total
Please show project number on all payments of this statement
Page 24 of 125
Project Name: Trophy Club – Master Drainage Study – Existing Conditions Assessment Phase 1- Areas 1, 2 & 3
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 07.14.2025 Page 12
ATTACHMENT 'C'
PROJECT SCHEDULE
The CONSULTANT shall endeavor to accomplish the work in accordance with the project schedule
provided by the Owner.
Page 25 of 125
Project Name: Trophy Club – Master Drainage Study – Existing Conditions Assessment Phase 1- Areas 1, 2 & 3
Client: Town of Trophy Club
TNP Project #: TRO25XXX
Date: 07.14.2025 Page 13
ATTACHMENT 'D'
Area Limits
Page 26 of 125
Page 27 of 125
TOWN COUNCIL COMMUNICATION
MEETING DATE: July 28, 2025
FROM: Brandon Wright, Town Manager
AGENDA ITEM: Consider a resolution of the Town of Trophy Club suspending the July 31, 2025
effective date of Oncor Electric Delivery Company's requested rate change to
permit the Town time to study the request and to establish reasonable rates.
(Brandon Wright, Town Manager)
BACKGROUND/SUMMARY: Oncor Electric Delivery Company ("Oncor") filed an application on
or about June 26, 2025 with cities retaining original jurisdiction seeking to increase system-
wide transmission and distribution rates by about $834 million, or approximately 13%, over
present revenues. Oncor is requesting that the Town approve a 12.3% increase in residential
rates and a 51.0% increase in street lighting rates. If approved, an average residential customer
would see a bill increase of about $7.90 per month.
The resolution suspends the July 31, 2025 effective date of Oncor's rate increase for the
maximum period permitted by law to allow the Town, working in conjunction with the Steering
Committee of Cities Served by Oncor, to evaluate the filing, determine whether the filing
complies with law, and if lawful, to determine what further strategy, including settlement, to
pursue.
The law provides that a rate request made by an electric utility cannot become effective until
at least 35 days following the filing of the application to change rates. The law permits the
Town to suspend the rate change for 90 days after the date the rate change would otherwise
be effective. If the Town fails to take some action regarding the filing before the effective date,
Oncor's rate request is deemed administratively approved.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: There is no financial impact associated with this agenda item. Approving the
resolution prevents Oncor's rate increase from becoming effective and engages the Steering
Committee of Cities Served by Oncor to review and negotiate more reasonable terms.
LEGAL REVIEW: The Town is using documents created by the Steering Committee of Cities
Served by Oncor, of which the Town of Trophy Club is a member, to suspend the Oncor rate
filing request. The attached resolution as created and reviewed by Lloyd Gosselink Rochelle &
Townsend, P.C.
ATTACHMENTS:
Page 28 of 125
1. Resolution
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the resolution of the Town of
Trophy Club suspending the July 31, 2025 effective date of Oncor Electric Delivery Company's
requested rate change to permit the Town time to study the request and to establish
reasonable rates.
Page 29 of 125
TOWN OF TROPHY CLUB
RESOLUTION NO. 2025-XX
RESOLUTION OF THE TOWN OF TROPHY CLUB SUSPENDING THE
JULY 31, 2025 EFFECTIVE DATE OF ONCOR ELECTRIC DELIVERY
COMPANY’S REQUESTED RATE CHANGE TO PERMIT THE TOWN
TIME TO STUDY THE REQUEST AND TO ESTABLISH REASONABLE
RATES; APPROVING COOPERATION WITH THE STEERING
COMMITTEE OF CITIES SERVED BY ONCOR TO HIRE LEGAL AND
CONSULTING SERVICES AND TO NEGOTIATE WITH THE COMPANY
AND DIRECT ANY NECESSARY LITIGATION AND APPEALS;
FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS
PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW;
REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND
LEGAL COUNSEL FOR THE STEERING COMMITTEE
WHEREAS, on or about June 26, 2025, Oncor Electric Delivery Company
(Oncor), pursuant to PURA §§ 33.001 and 36.001 filed with the Town of Trophy Club a
Statement of Intent to increase electric transmission and distribution rates in all
municipalities exercising original jurisdiction within its service area effective July 31,
2025; and
WHEREAS, the Town of Trophy Club is a member of the Steering Committee of
Cities Served by Oncor (“Steering Committee”) and will cooperate with the 1 70 similarly
situated city members and other city participants in conducting a review of the
Company’s application and to hire and direct legal counsel and consultants and to
prepare a common response and to negotiate with the Company prior to getting
reasonable rates and direct any necessary litigation; and
WHEREAS, PURA § 36.108 grants local regulatory authorities the right to
suspend the effective date of proposed rate changes for ninety (90) days after the date
the rate change would otherwise be effective; and
WHEREAS, PURA § 33.023 provides that costs incurred by Cities in ratemaking
proceedings are to be reimbursed by the regulated utility.
THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF TROPHY CLUB, TEXAS:
SECTION 1.
That the July 31, 2025 effective date of the rate request submitted by Oncor on
or about June 26, 2025, be suspended for the maximum period allowed by law to permit
adequate time to review the proposed changes and to establish reasonable rates.
Page 30 of 125
Resolution No. 2025-XX Page 2
SECTION 2.
As indicated in the Town’s resolution approving membership in the Steering
Committee, the Executive Committee of Steering Committee is authorized to hire and
direct legal counsel and consultants, negotiate with the Company, make
recommendations regarding reasonable rates, and to intervene and direct any
necessary administrative proceedings or court litigation associated with an appeal of a
rate ordinance and the rate case filed with the City or Public Utility Commission.
SECTION 3.
That the Town’s reasonable rate case expenses shall be reimbursed by Oncor.
SECTION 4.
That it is hereby officially found and determined that the meeting at which this
Resolution is passed is open to the public as required by law and the public notice of
the time, place, and purpose of said meeting was given as required.
SECTION 5.
A copy of this Resolution shall be sent to Oncor Electric Delivery Company LLC,
1616 Woodall Rodgers Freeway, Dallas, Texas 75202 and to Thomas Brocato, Counsel
to the Steering Committee, at Lloyd Gosselink Rochelle & Townsend, P.C., P.O. Box
1725, Austin, Texas 78767-1725.
DULY PASSED AND APROVED BY THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, BY A VOTE OF ____ TO ____. ON THIS 28TH DAY OF
JULY, 2025.
APPROVED:
__________________________
Jeannette Tiffany, Mayor
ATTEST:
______________________________
Tammy Dixon, Town Secretary
Page 31 of 125
TOWN COUNCIL COMMUNICATION
MEETING DATE: July 28, 2025
FROM: Matt Cox, Director of Community Development
AGENDA ITEM: PD-AMD-25-002 (Hutchins BBQ PD Amendment)
Conduct a public hearing and consider an ordinance amending Planned
Development District 25 (PD-25) to allow for a dining room expansion and off-
site parking at 3000 SH 114. The applicant is Hutchins BBQ, on behalf of the
landowner, Bread 114, LLC, and the subject property is legally described as
Trophy Wood Business Center, Block B, Lot 2R2, approximately 2.052 acres,
and is generally located at the northeast corner of Trophy Wood Drive and SH
114 in the Town of Trophy Club, Tarrant County, Texas. (Matt Cox, Community
Development Director)
i. Conduct Public Hearing
ii. Consider Recommendation
BACKGROUND/SUMMARY: Planned Development District-25 (PD-25) was originally adopted in
2002 and encompasses approximately 16 acres of the area known as Trophy Wood Center. The
PD has been amended in the past to accommodate unique development needs of the users
and this particular lot, Trophy Wood Business Center, Block B, Lot 2R2, approximately 2.052
acres, was amended in July 2023 to provide for outside storage containers, a walk-in cooler on
the exterior of the building, exterior modifications (smokestacks and exhaust fans, and
signage).
The applicant, Hutchins BBQ, has requested a Planned Development District (PD-25)
amendment to allow for the enclosure of the outdoor patio dining area of approximately 894
square feet (Figure 1). The existing horizontal fencing will be removed and replaced with a 12-
foot-high split-face (CMU) wall with a standing-seam metal roof matching the original main
dining area (Figures 2, 3, 4 and 5). The area will be accessed through one ingress/egress point
to the interior of the structure and one ingress/egress to the outside walkway.
Page 32 of 125
Figure 1
Figure 2
Page 33 of 125
Figure 3
Figure 4
Page 34 of 125
Figure 5
The site has limited parking and additional parking is required to satisfy the parking
requirements. Hutchins BBQ has entered into a shared parking agreement (August 1, 2024)
with Holiday Inn-Trophy Club for the use of 12 parking spaces for a term of 230 months (Figure
6). Trophy Club requires parking to be located on-site and the proposed PD amendment will
allow the off-site parking to meet the requirements.
Figure 6
Page 35 of 125
Existing PD Regulations:
The original PD 25 approved in 2002 required the following standards and the information
below has been updated or identified as no changes are requested.
1. Final Detailed Site Plan and Elevations
The Architectural Site Plan A001, Adjacent Parking Plan A002, Exterior Elevations A300 and
A301, shall satisfy the requirements of the Final Detailed Site Plan. A Civil Site Plan will not be
required.
2. Site Line Studies
Site Line Studies previously established in Ordinance 2015-44 P&Z satisfy the site line study
requirements. No changes requested.
3. Landscape Plan and Plant List
The previously approved Landscape Plan in Ordinance 2015-44 P&Z will be utilized for this
application and a new plan will not be required. No changes requested.
4. Photometric Plan
The previously approved Photometric Plan in Ordinance 2015-44 P&Z will be utilized for this
application and a new plan will not be required. No changes requested.
5. Wall and Fence Criteria
The previously approved Wall and Fence Criteria for the dumpster enclosure in Ordinance
2015-44 P&Z will be utilized for this application and a new plan will not be required. No
changes requested for screening the dumpster. A decorative wood fence is being removed to
enclose the patio.
6. Signage
The site signage for the restaurant was approved by Ordinance 2023-10-P&Z. No changes
requested.
7. Development Schedule
The site is an existing development, and a Development Schedule is not required.
Notice of the public hearing was distributed as required by the Town of Trophy Club Zoning
Ordinance and State Law. At the time of the agenda report submission, staff has not received
any letters in support or in opposition to the PD Amendment application.
Page 36 of 125
BOARD REVIEW/CITIZEN FEEDBACK: The Planning & Zoning Commission conducted a public
hearing on July 10, 2025, and unanimously recommended the item for approval with the
additional recommendation that staff evaluate and consider pedestrian crosswalk markings
and signage across Plaza Drive from the Holiday Inn to the restaurant area and near the Town-
owned gravel parking lot adjacent to the restaurant.
FISCAL IMPACT: N/A
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the ordinance as to form and
legality.
ATTACHMENTS:
1. Ordinance
2. Final Detailed Site Plan, Off-site shared parking exhibit, and Building Elevations
3. Applicant Statement
4. Executed Shared Parking Agreement
ACTIONS/OPTIONS:
Staff recommends that the Town Council conduct the public hearing and move to approve the
ordinance amending Planned Development District 25 (PD-25), to allow for a dining room
expansion and off-site parking at 3000 SH 114, Trophy Club, Tarrant County, Texas.
Page 37 of 125
Page 1 of 13
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2025-XX P&Z
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING ORDINANCE NO. 2002-41 P&Z, ORDINANCE NO. 2015-44
P&Z, ORDINANCE NO. 2023-10 P&Z, AND ORDINANCE N O. 2023-22,
KNOWN AS PD PLANNED DEVELOPMENT DISTRICT NO. 25, TROPHY
WOOD BUSINESS CENTER, BY ADOPTING EXHIBIT “D” ENTITLED
“TRACT 3 DEVELOPMENT PLANS ”, TO AMEND AND ADOPT
EXHIBITS 3-1, 3-3, AND 3-8 TO EXHIBIT “D-3” FOR LOT 2R-2, BLOCK
B, TROPHY WOOD ADDITION (TRACT 3) AS SET FORTH IN EXHIBITS
3-1, 3-3, AND 3-8 TO EXHIBIT “D-3”; PROVIDING FOR
INCORPORATION OF PREMISES; PROVIDING FOR AMENDENTS TO
ADOPT EXHIBITS 3-1, 3-3, AND 3-8; PROVIDING A REVISED SITE
PLAN, OFF-SITE PARKING STANDARDS, BUILDING ELEVATIONS,
AND A PARKING LICENSE AGREEMENT, PROVIDING FOR AN
AMENDMENT TO THE COMPREHENSIVE ZONING ORDINANCE OF
THE TOWN; PROVIDING APPLICABLE REGULATIONS; PROVIDING A
CUMULATIVE CLAUSE; PROVIDING A SAVINGS CLAUSE;
PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A
SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY
DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR
PUBLICATION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club (the “Town”) is a home rule municipality
acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the
Texas Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, the Town Council of the Town of Trophy Club, Texas (the “Town
Council”), is authorized and empowered by law, in accordance with Chapter 212 of the
Texas Local Government Code, to regulate the subdivision of land and property
development within the Town; and
WHEREAS, on December, 2, 2002, the Town adopted Ordinance No. 2002-41
P&Z, amending Ordinance No. 2000-06 P&Z of the Town, the same being the
Comprehensive Zoning Ordinance, and amending the official zoning map of the Town by
changing the zoning on a certain tract of land described as a 16.0 acre tract of land
located generally to the North of State Highway 114, West of T.W. King Road, and South
of Hanna and Jamie Court (the “Land”), from its then current zoning of “CG”, Commercial
General, to PD Planned Development No. 25, Trophy Wood Business Center; and
WHEREAS, the owner/applicant of Lot 2R-2, Block B, Trophy Wood Business
Center (Tract 3) has requested an amendment to PD-25 for the purpose of seeking
approval of a Final Detailed Site Plan, Building Elevations, Off-Site Parking standards,
and Off-Site Parking Agreement, for Lot 2R-2, Block B, Trophy Wood Business Center
(Tract 3) and such amendments are set forth herein and in Exhibits 3-1, 3-3, and 3-8 to
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Page 2 of 13
Exhibit “D-3, entitled “Tract 3 Development Plans”, and
WHEREAS, all legal notices, requirements and conditions having been complied
with, the case to rezone the Land came before the Planning and Zoning Commission;
and
WHEREAS, after public notices were given in compliance with State law and public
hearings were conducted, and after considering the information submitted at those public
hearings and all other relevant information and materials, the Planning and Zoning
Commission of the Town has recommended to the Town Council the adoption of the
amendments to Ordinance No. 2002-41 P&Z, Ordinance No. 2015-44 P&Z, and
Ordinance No. 2023-10 P&Z as set forth in this Ordinance; and
WHEREAS, after complying with all legal notices, requirements, and conditions, a
public hearing was held before Town Council at which the Town Council considered,
among other things, the character of the land and its suitability for particular uses, with a
view of encouraging the most appropriate use of land in the Town, and does hereby find
that the rezoning approved hereby accomplishes such objectives; and
WHEREAS, the Town Council has determined that there is a necessity and need
for the change in zoning and that the proposed change is consistent with the
Comprehensive Land Use Plan; and
WHEREAS, after due deliberations and consideration of the recommendation of
the Planning and Zoning Commission and the information and other materials received
at the public hearing, the Town Council has concluded that the adoption of this Ordinance
is in the best interests of the Town and will further the public health, safety and welfare.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
Exhibit “D-3” entitled “Tract 3 Development Plans” of Ordinance No. 2002-41 P&Z,
and Ordinance No. 2015-44 P&Z of the Town of Trophy Club, Texas, the same being PD
Planned Development No. 25, Trophy Wood Business Center, is hereby adopted to add
the following regulations relating to Lot 2R-2, Block B, Trophy Wood Business Center
(Tract 3) and to incorporate Exhibits 3.1, 3.3, and 3.8 to Exhibit “D-3” so that Exhibit “D”
shall include the following and shall also include Exhibits 3.1, 3.3, and 3.8 and all other
articles, chapter, sections, paragraphs, sentence, phrases and words are not amended
but are hereby ratified and affirmed.
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Page 3 of 13
LOT 2R-2, BLOCK B, TROPHY WOOD BUSINESS CENTER (TRACT 3):
A. Final Detailed Site Plan: A Final Detailed Site Plan for Lot 2R-2, Block B, Trophy
Wood Business Center (Tract 3) of this PD Planned Development, and all parts
therefore, is attached hereto as Exhibit “3.1”, “Final Detailed Site Plan”, of
Exhibit D-3, “Tract 3 Development Plans”, and incorporated herein as if copied
in its entirety. The Final Detailed Site Plan shall be adhered to in carrying out
the development of Lot 2R-2, Block B, Trophy Wood Business Center (Tract 3)
of the Land and compliance with each and every part of such Final Detailed
Site Plan shall constitute as a condition precedent to the issuance of any
building permit for Lot 2R-2, Block B, Trophy Wood Business Center (Tract 3)
of the land in the PD Planned Development District.
B. Landscape Plan & Plant List: The landscape plan and plant list established as
Exhibit 3.2 Landscape Plan and Plant List, of Exhibit D-3 in Ordinance 2015-
44 shall remain in full force and effect. No revisions are proposed to Exhibit 3.2.
C. Building Elevations. The building elevations including fencing and screening
for Lot 2R-2, Block B, Trophy Wood Business Center (Tract 3) of this PD
Planned Development are attached hereto as Exhibit “3.3”, “Building
Elevations”, of Exhibit D-3, “Tract 3 Development Plans”, and are incorporated
herein as if copied in their entirety.
D. Site Line Studies. The site line studies established as Exhibit 3.4 Site Line
Studies, of Exhibit D-3 in Ordinance 2015-44 shall remain in full force and
effect. No revisions are proposed to Exhibit 3.4.
E. Photometric Plan. The photometric plan established as Exhibit 3.5 Photometric
Plan, of D-3 in Ordinance 2015-44 shall remain in full force and effect. No
revisions are proposed to Exhibit 3.5.
F. Retaining Wall and Fence Criteria. The retaining wall and fence criteria
established as Exhibit 3.6 Retaining Wall and Fence Criteria, of Exhibit D-3 in
Ordinance 2015-44 shall remain in full force and effect. No revisions are
proposed to Exhibit 3.6.
G. Sign Criteria. The sign criteria for Lot 2R-2, Block B, Trophy Wood Business
Center (Tract 3) established as Exhibit 3.7, “Sign Criteria”, of Exhibit D-3, “Tract
3 Development Plans” in Ordinance No. 2023-10 shall remain in full force and
effect. No revisions are proposed to Exhibit 3.7.
H. Civil Site Plan. The civil site plan requirement as identified in Section B.
Additional Development Standards, Item 12, of the original PD Planned
Development No. 25 ordinance (Ordinance No. 2002-41) has been completed
upon the development of the site and no revisions are proposed in this
ordinance.
I. Development Schedule. The development schedule requirement as identified
in Section B. Additional Development Standards, Item 12, of the original PD
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Planned Development No. 25 ordinance (Ordinance No. 2002-41) has been
completed upon the development of the site and no revisions are proposed in
this ordinance.
J. All parking lot landscape islands shall meet the landscaping requirements in
the Code of Ordinances.
K. Off-Site Parking. An off-site parking agreement has been executed, allowing
eight (8) offsite parking spaces at the nearby Holiday Inn, Lot 3R3, Block B of
the Trophy Wood Business Center shall count towards the parking requirement
for PD Planned Development No. 25, as depicted in Exhibit 3.8. The Parking
License Agreement should be maintained as per the terms of the Parking
License Agreement, Exhibit 3.8.
L. Section B. Additional Development Standards, Item 12, of the original PD
Planned Development No. 25 ordinance (Ordinance No. 2002-41) shall be
considered to have been fulfilled and no additional approvals shall be required.
This ordinance shall satisfy the Town’s requirements for securing permits and
or certificates of occupancy provided that the proposed development does not
exceed the development standard limitations outlined in this ordinance.
M. Approvals for future developments shall not require an amendment to this PD
ordinance provided that the proposed development does not exceed the
development standard limitations of this ordinance.
SECTION 3.
APPLICABLE REGULATIONS
In all respects the Land shall be subject to the applicable regulations contained in
the Comprehensive Zoning Ordinance and all other applicable and pertinent ordinances
and regulations of the Town.
SECTION 4.
CUMULATIVE
This Ordinance shall be cumulative of all other provisions of ordinances of the
Town except where the provisions of this Ordinance are in direct conflict with the
provisions of such ordinances, in which event the conflicting provisions of such
ordinances are hereby repealed.
SECTION 5.
SAVINGS
All rights and remedies of the Town are expressly saved as to any and all violations
of the provisions of any other ordinance affecting regulations governing and regulating
the platting and subdivision of land which have secured at the time of the effective date
of this Ordinance; and, as to such accrued violations and all pending litigation, both civil
and criminal, whether pending in court or not, under such Ordinances same shall not be
affected by this Ordinance but may be prosecuted until final disposition by the courts.
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Page 5 of 13
SECTION 6.
PENALTY
It shall be unlawful for any person to violate any provision of this Ordinance, and
any person violating or failing to comply with any provision hereof shall be fined, upon
conviction, in an amount not less than One Dollar ($1.00) nor more than Two Thousand
Dollars ($2,000.00), and a separate offense shall be deemed committed each day during
or on which a violation occurs or continues. The penalty provided by this section shall be
cumulative of all other penalties allowed by law, including without limitation, civil remedies
available for enforcement of this Ordinance.
SECTION 7.
SEVERABILITY
It is hereby declared to be the intention of the Town Council that the sections,
paragraphs, sentences, clauses, and phrases in this Ordinance are severable, and if any
section, paragraph, sentence, clause, or phrase of this Ordinance shall be declared
unconstitutional by a valid judgment or decree of any court of competent jurisdiction, such
unconstitutionality shall not affect any of the remaining sections, paragraphs, sentences,
clauses, or phrases of this Ordinance, since the same would have been enacted by the
Town Council without the incorporation in this Ordinance of any such unconstitutional
section, paragraph, sentence, clause, or phrase.
SECTION 8.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish the
caption, penalty and effective date of this Ordinance as required by Section 3.16 of the
Town’s Charter, or Section 52.011 of the Texas Local Government Code, as applicable.
SECTION 9.
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of adoption and
publication as provided by law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this ___th day of _______, 2025.
Jeannette Tiffany, Mayor
Town of Trophy Club, Texas
[SEAL]
ATTEST:
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Page 6 of 13
Tammy Dixon, Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM:
Dean Roggia, Town Attorney
Town of Trophy Club, Texas
Page 43 of 125
Page 7 of 13
EXHIBIT 3.1
SITE PLAN
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Page 8 of 13
EXHIBIT 3.3
BUILDING ELEVATIONS
Page 45 of 125
Page 9 of 13
EXHIBIT 3.3
BUILDING ELEVATIONS
Page 46 of 125
Page 10 of 13
EXHIBIT 3.8
PARKING PLAN
Page 47 of 125
Page 11 of 13
EXHIBIT 3.8
PARKING LICENSE AGREEMENT
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Page 12 of 13
EXHIBIT 3.8
PARKING LICENSE AGREEMENT
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Page 13 of 13
EXHIBIT 3.8
PARKING LICENSE AGREEMENT
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COMMUNICATION
DATE:18 JUNE 2025
TO:HELEN-EVE BEADLE, ACIP
HE PLANNING + DESIGN
8458 HOWELL DRIVE
FRISCO, TEXAS 75034
FROM:ROBERT ROMANO
CC:WES HUTCHINS, MARK HOPPER
RE:HUTCHINS BBQ
3000 HWY 114
TROPHY CLUB, TX 76262
ZONING PD-25 AMENDMENT
Per your request, the letter is to serve as a written explanation of the request for a change to the existing PLAN DEVELOPMENT 25 in
Trophy Club, Texas.
The Original Roy Hutchin's BBQ in Trophy Club, TX, is a fantastic barbecue joint known for its authentic Texas flavor. Since 2005, they
have been serving mouthwatering slow-cooked meats that capture the essence of traditional Texas barbecue.
With a cozy atmosphere and a commitment to quality, Roy Hutchin's BBQ is a must-visit destination for barbecue enthusiasts seeking
an unforgettable dining experience. From tender brisket to juicy ribs and a variety of delicious sides, every dish is made with care and
served with warm hospitality.
The current Trophy Club location opened in June of 2024 and has proved to be an immediate success. The restaurant has already out-
grown it’s dining room and the owners are looking to expand. The proposed PD AMENDMENT would include a new 894 square foot din-
ing room as well as the additional 12 parking spaces (located at the adjacent Holiday Inn) needed to accommodate the expansion.
Thank you for your time and consideration.
HUB CITY PRODUCTIONS
800 EXPOSITION AVENUE • DALLAS TEXAS 75226 • 214.821.8242
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TOWN COUNCIL COMMUNICATION
MEETING DATE: July 28, 2025
FROM: Patrick Arata, Chief of Police
AGENDA ITEM: Conduct a public hearing and consider the FY 2026 Crime Control &
Prevention District Budget. (Patrick Arata, Chief of Police)
i. Conduct Public Hearing
ii. Consider Approval
BACKGROUND/SUMMARY: The Town of Trophy Club operates a Crime Control and Prevention
District (CCPD), primarily funded by a dedicated quarter-cent sales tax. For Fiscal Year 2026,
projected revenue from this funding source is approximately $430,181. These funds support a
wide range of community-based programs and initiatives aimed at enhancing public safety and
fostering a secure environment for all residents.
At its regular meeting on July 9, 2025, the CCPD Board unanimously approved the proposed
budget for FY 2026. The Town Council is now being asked to hold a public hearing and consider
final approval of the proposed budget.
CCPD-Funded Programs Include:
• Bicycle Safety Education
• Citizen Police Academy
• Golf Cart Safety and Inspection
• Identity Theft Awareness and Prevention Training
• Community Safety Fairs
• Business Security Assessments
• Crime Prevention Education Initiatives
• Home Security Inspections
• National Night Out Events
• School Resource Officer and School Safety Programs
• Citizens on Patrol
• Crime Prevention Through Environmental Design (CPTED)
• Home Vacation Watch Services
• Neighborhood Watch Program
• Take Me Home/Silver Alert Program
• K-9 Program for drug prevention and enforcement support
Page 59 of 125
Proposed FY 2026 Budget Overview:
The proposed FY 2026 CCPD budget totals $539,884 in expenditures and is designed to support
the Trophy Club Police Department’s ongoing efforts to:
• Enhance community safety
• Upgrade essential police equipment
• Expand officer training and public education initiatives
The budget will be funded by an estimated $430,181 in sales tax, grant, and interest revenue,
with the remaining $109,703 covered through an allocation from the CCPD fund balance. The
projected ending fund balance as of September 30, 2024 was $308,814.
Budget Highlights:
• Acquisition of two fully equipped police vehicles
• Expansion of officer training programs
• Continued support for public safety outreach efforts
• Introduction of a drone program and upgrade of duty weapons with RMR gun sight
systems, funded under the small equipment budget line
• Third-year payment for the Flock Safety license plate reader system
• Ongoing support for community education initiatives and School Resource Officer (SRO)
programs
New Position:
To support long-term staffing needs, the Police Department is proposing the addition of a
Police Cadet position to the CCPD budget. This role is intended to prepare a future officer by
enrolling the cadet(s) in the police academy, supporting recruitment and succession planning
efforts. The total cost of the position is $110,411.03 for FY 2026.
BOARD REVIEW/CITIZEN FEEDBACK: The FY 2026 Proposed CCPD Budget was presented during
the CCPD Board's regularly scheduled meeting on July 9, 2025, and the Board approved the
budget as presented.
FISCAL IMPACT:
The FY 2026 CCPD Budget projects $430,181 in revenue and $539,884 in expenditures. The
CCPD will use $109,703 of the September 30, 2024 $308,814 fund balance.
LEGAL REVIEW: N/A
ATTACHMENTS:
Page 60 of 125
1. Presentation
2. CCPD Budget
3. Budget Overview
4. Drone Justification
5. Traffic Safety Program Summary
6. Flock Safety Program Summary
7. Vehicle Replacement Summary
8. School Safety Program Summary
9. Training Programs Summary
10. Police Cadet Position Summary
ACTIONS/OPTIONS:
Staff recommends that the Town Council conduct the public hearing and move to approve the
FY 2026 Crime Control & Prevention District Budget.
Page 61 of 125
CRIME CONTROL AND
PREVENTION DISTRICT (CCPD)
FY 26 Proposed Budget
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PROPOSED BUDGET FOR FY 26
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SCHOOL SAFETY
PROGRAM IMPACT
VAPE-RELATED
INCIDENTS
DRUG-RELATED
TIPS
OTHERSEXUAL
MISCONDUCT/
ASSAULT
ASSAULTS,
FIGHTING, AND
THREATS
BULLYING/
HARRASSMENT
69 47
16 6
37
29
TOTAL:
204 TIPS
ACROSS BYRON NELSON HIGH SCHOOL
AND MEDLIN MIDDLE SCHOOL
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PROGRAM IMPACT
Golf Cart Safety
and Inspection
11
Identity Theft
Awareness and
Prevention
Training
OTHERNational Night
Out Events
Citizens on Patrol
Home Security
Inspection
16 Volunteers
418 CY
Hours 9
Officer Completed
Training
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EVO MAX DRONE
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social media | email | website
Page 67 of 125
FY2025-26 Proposed Budget
CCPD Fund FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
ACTUAL
FY 2025
APPROVED
FY 2025
AMENDED
FY 2025
YEAR TO
DATE
FY 2026
PROPOSED
FY 2027
PROJECTED
Beginning Fund Balance 274,127$ 280,480$ 257,573$ 312,685$ 312,685$ 312,685$ 308,814$ 199,111$
Revenue
Sales Tax $ 365,464 $ 373,794 $ 424,044 $ 360,500 $ 360,500 $ 222,692 $ 425,000 $ 437,750
Grant Revenue 483 21,525 12,700 4,000 4,000 - 4,120 4,244
Interest Income - 971 570 1,030 1,030 211 1,061 1,093
Assets Sold - 10,000 - - - - - -
Total Revenue 365,947$ 406,290$ 437,314$ 365,530$ 365,530$ 222,903$ 430,181$ 443,086$
Expenditures
Personnel
Salaries $ - $ - $ - $ - $ - $ - 71,733$ 73,885$
Overtime - 13,700 16,556 20,400 20,400 - 25,000 25,750
Retirement - 1,644 2,185 2,840 2,840 - 13,920 14,338
Medical Insurance - 685 943 - - - 17,924 -
Dental Insurance - 41 78 - - - 1,296 -
Vision Insurance - 4 14 - - - 271 -
Life Insurance & Other - 33 71 - - - 723 -
Social Security Taxes - - 1,074 1,265 1,265 - 5,997 6,177
Medicare Taxes - - 241 296 296 - 1,403 1,445
Unemployment Taxes - - 2 - - - 252 260
Workers' Compensation - 585 164 1,087 1,087 209 3,364 3,465
Total Personnel $ - $ 16,692 $ 21,328 $ 25,888 $ 25,888 $ 209 $ 141,884 $ 125,320
Services & Supplies
Professional Outside Services 47,913$ 40,468$ 41,402$ 45,000$ 45,000$ 27,573$ 35,000$ 36,050$
Schools & Training 23,571 16,408 21,440 21,500 21,500 4,924 25,000 25,750
Equipment Maintenance - - 530 - - - - -
Qualifying Expenses 16,813 7,294 19,716 21,500 21,500 18,877 25,000 25,750
Meetings - 272 1,266 800 800 - 825 850
Office Supplies 1,932 3,135 5,160 600 600 731 2,600 2,678
Postage 245 - 48 100 100 - 1,060 1,092
Publications/Books/Subscription 51 3,952 283 500 500 - 515 530
Uniforms 4,920 19,372 11,430 8,000 8,000 450 8,000 8,240
Protective Clothing - - 855 - - - - -
Small Equipment 48,198 73,111 45,898 75,000 75,000 25,007 120,000 123,600
Principle - Lease Payment 33,273 - - - - - - -
Interest - Lease Payment 157 - - - - - - -
Total Services & Supplies 177,073$ 164,013$ 148,029$ 173,000$ 173,000$ 77,562$ 218,000$ 224,540$
Capital
Capital Outlay $ 273,098 $ 248,492 $ 212,844 $ 160,000 $ 204,331 $ 149,003 $ 180,000 $ 185,400
Total Capital 273,098$ 248,492$ 212,844$ 160,000$ 204,331$ 149,003$ 180,000$ 185,400$
Total Expenditures 450,171$ 429,197$ 382,201$ 358,888$ 403,219$ 226,773$ 539,884$ 535,260$
Other Sources (Uses)
Transfer Out $ - $ - $ - $ - $ - $ - $ - -$
Lease Proceeds 90,577 - - - - - - -
Total Other Sources (Uses)90,577$ -$ -$ -$ -$ -$ -$ -$
Net Increase (Decrease)6,353$ (22,907)$ 55,113$ 6,642$ (37,689)$ (3,871)$ (109,703)$ (92,173)$
Ending Fund Balance $ 280,480 $ 257,573 $ 312,685 $ 319,327 $ 274,996 $ 308,814 $ 199,111 106,938$
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“A Standard
of Excellence”
Trophy Club Police Department
1 Trophy Wood Dr. Trophy Club, Texas 76262
682-237-2960 Fax: 682-237-2997 web: trophyclub.org
TOWN OF TROPHY CLUB
CRIME CONTROL AND PREVENTION DISTRICT (CCPD)
FY 2025-2026 Budget Overview
Purpose and Background
The Trophy Club Police Department remains committed to public safety by investing in
strong programs, effective training, and advanced technology. Our goal is to ensure
officers are well-equipped to serve and protect the community.
For FY 2025-26, the CCPD will use a portion of its fund balance to support key
initiatives, including:
•Continuing our K-9 Program as part of our ongoing drug prevention and
enforcement efforts.
•Purchasing and installing RMR Gun Sight Systems on duty handguns ($21,000).
•Launching a new Drone Program to support patrol, search and rescue, and
situational awareness ($30,000).
•Adding a Police Cadet Position ($110,411.03)
Budget Summary
Estimated Sales Tax Revenue: $430,181
Beginning Fund Balance: $308,814
Total Proposed Expenditures: $539,884
Ending Fund Balance: $199,111
To fund these priorities, we will use both projected sales tax revenue and a portion of the
existing fund balance.
FY 2025-26 CCPD Budget Highlights with Justifications
Capital Purchases – $180,000
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2 Police Vehicles: $60,000 each
These new patrol units replace aging vehicles to ensure reliable response times
and reduce long-term maintenance costs.
Vehicle Equipment & Installation: $30,000
Outfitting vehicles with lights, sirens, communication tools, and safety gear
needed for patrol operations.
Officer Support and Public Safety Operations
Overtime Pay – $31,565
Covers additional staffing needs for School Resource Officers (SROs),
community policing efforts, and special safety operations outside regular shifts.
Professional Services – $35,000
Includes state-mandated racial profiling reports, legal consultation, and
specialized external training to ensure compliance and quality.
Firearms & Equipment – $25,000
Supports firearms qualifications, new weapon optics (RMR sights), ammunition,
and other safety-related upgrades for duty weapons.
Protective Gear/Uniforms – $8,000
Replaces worn-out gear and uniforms to maintain officer safety, professional
appearance, and compliance with standards.
Office Supplies & Postage – $5,000
Essential daily operational supplies for administrative functions and community
outreach materials.
Police Cadet Position – $110,411.03
The Police Department is adding funding for a Police Cadet position. This will
be an over-hire to ensure the department remains fully staffed. The role is
designed to proactively address staffing gaps and support the department’s long-
term personnel readiness.
Training & Community Education – $25,000
Provides mandatory Texas Commission on Law Enforcement (TCOLE) training for
officers, mental health and de-escalation instruction, and leadership development. These
courses are critical for officer readiness and community trust.
Community Outreach Programs
Educational Classes for Residents and Students
Programs focus on safety, fraud prevention, teen driving, drug awareness, and
internet safety—engaging the community in crime prevention.
Small Equipment – $120,000
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Automated License Plate Recognition (ALPR)
Year 3 of the 5-year Flock Safety contract to enhance crime-solving capability.
TASER Support
Maintains warranties and replaces parts for 23 TASER units, ensuring all officers
have reliable non-lethal force options.
SRO Crime Stoppers & Training
Funds school-related safety programs and provides SROs with specialized tools to
connect with students and address juvenile issues.
Drone Program and RMR Gun Sight Systems
Supports advanced technology needs with drone deployment and upgraded
firearm optics. This funding ensures both programs are operational and fully
integrated into department operations.
Strategic Focus Areas
1.Investing in Equipment and Technology
New tools and updated systems that improve officer performance and public
safety.
2.Enhancing Community Safety Programs
Programs proven to reduce crime and increase community engagement.
3.Training and Development
High-quality training for officers and public education initiatives.
Conclusion
The proposed FY 2025-26 CCPD budget reflects a balanced and responsible investment
in public safety. It addresses both operational needs and long-term strategic priorities by
funding:
Critical equipment upgrades to ensure our officers have the tools they need to
perform their duties safely and effectively.
Community education and outreach programs that directly impact crime
prevention and public engagement.
Ongoing training that promotes professionalism, accountability, and excellence in
policing.
Personnel investments to sustain full staffing levels, including the addition of a
Police Cadet to proactively maintain department readiness.
Our recent ranking as the 4th safest city in Texas is not just a milestone—it’s proof that
our proactive, data-driven approach is working. But maintaining this standard requires
continued investment. The items outlined in this budget are not luxuries; they are
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necessities for sustaining and enhancing the level of service our community expects and
deserves.
With the CCPD board’s support, we can build on our successes, address emerging
challenges, and keep Trophy Club one of the safest and most desirable communities in
the state.
We respectfully request approval of the FY 2025-26 CCPD budget.
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“A Standard
of Excellence”
Trophy Club Police Department
1 Trophy Wood Dr. Trophy Club, Texas 76262
682-237-2960 Fax: 682-237-2997 web: trophyclub.org
Justification for adding a drone to the Police Department
The addition of the Autel EVO Max 4N drone to the police department represents a
strategic investment in enhancing public safety, officer efficiency, and operational
capability. This drone is designed specifically for mission-critical applications in public
safety and is equipped with advanced features that significantly improve situational
awareness, search and rescue, and tactical response.
Key Benefits:
1. Superior Night Operations Capability
The EVO Max 4N features a starlight night vision camera, thermal imaging, and a
laser rangefinder. This combination allows officers to effectively conduct
operations in complete darkness—ideal for missing persons searches, suspect
tracking, and perimeter security during nighttime incidents.
2. Advanced Obstacle Avoidance and Navigation
With an advanced obstacle avoidance system powered by AI and radar, the drone
can safely operate in complex urban or wooded environments. This ensures safe
navigation even in GPS-denied areas, such as dense forests or indoor spaces.
3. Real-Time Intelligence Gathering
The EVO Max 4N can transmit high-definition video in real time to command
staff or officers on the ground. This improves decision-making during critical
incidents, such as barricaded suspects, large crowd management, or active crime
scenes.
4. Rapid Deployment and Portability
This drone is designed for quick deployment and ease of use in the field, allowing
officers to launch it within minutes to assess potentially dangerous situations
without placing personnel at risk.
5. Cost-Effective Force Multiplier
The drone serves as a force multiplier by reducing the need for multiple personnel
in initial search or surveillance operations. It also minimizes risk to officers
during dangerous calls for service.
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6. Support for Emergency and Disaster Response
In the event of natural disasters, the drone can assist in locating victims, assessing
damage, and guiding first responders, making it a valuable asset for community-
wide emergencies.
Conclusion
The Autel EVO Max 4N is a cutting-edge tool that aligns with the department’s
commitment to leveraging technology for smarter, safer policing. The investment will
enhance operational efficiency, improve officer safety, and provide better service to
the community, particularly during high-risk or time-sensitive incidents.
Cost: $30,000.00 for Two Drones.
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“A Standard
of Excellence”
Trophy Club Police Department
1 Trophy Wood Dr. Trophy Club, Texas 76262
682-237-2960 Fax: 682-237-2997 web: trophyclub.org
In FY 2024–2025, the Trophy Club Police Department enhanced its traffic safety
program with the acquisition of a radar speed trailer. This trailer displays real-time
vehicle speeds, communicates safety messages, and captures critical traffic data
including:
•Vehicle speed by time of day and day of the week
•Driver response behavior (speed reduction)
•Traffic volumes in problem-prone areas
The device has been deployed strategically throughout the Town to evaluate speed trends
and guide targeted enforcement and education efforts. The community response has been
positive, and early results confirm that the trailer contributes to greater driver awareness
and public safety.
Program Impact – Data Highlights
1. Indian Creek (WB)
•Total Vehicles Recorded: 3,641
•Compliant: 2,977 (81.8%)
•Medium Risk: 3 (0.08%)
•High Risk: 1 vehicle
2. Bobcat Blvd / Marshall Creek (SB)
•Total Vehicles Recorded: 31,428
•Compliant: 22,671 (72.1%)
•Medium Risk: 155 vehicles
•High Risk: 8 vehicles
•Heavy volume during school drop-off and dismissal hours
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3. Parkview Drive (SB)
•Total Vehicles Recorded: 11,284
•Compliant: 10,554 (93.5%)
•Medium Risk: 4
•High Risk: 3
•Data supports ongoing concerns about evening speeding
These deployments helped validate public concerns, direct patrol resources, and support
data-driven decision-making in areas with high pedestrian and school-related traffic.
FY 2025–2026 Expansion Request
To build on the program’s success, we are requesting funding for the purchase of a
smaller, portable radar sign. This device will:
•Enhance flexibility in traffic calming operations
•Allow for quick relocation using pre-installed mounting brackets
•Increase our ability to monitor and respond to changing traffic patterns
Brackets will be installed at multiple high-priority locations around town to enable
efficient rotation and maximize coverage with minimal labor.
The radar trailer has already proven itself a valuable investment in public safety and
community trust. Expanding the program with a another, portable unit will increase
visibility, responsiveness, and effectiveness in addressing speeding and traffic safety
concerns.
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“A Standard
of Excellence”
Trophy Club Police Department
1 Trophy Wood Dr. Trophy Club, Texas 76262
682-237-2960 Fax: 682-237-2997 web: trophyclub.org
The Flock Camera System has become a critical public safety and investigative tool for
the Trophy Club Police Department. Strategically installed at all Town entrances, the
system monitors inbound traffic, flags vehicles tied to criminal activity, and helps officers
respond to threats quickly and effectively.
We are currently in Year 3 of a 5-year contract with Flock Safety. For FY 2025, we are
requesting funding to continue supporting this program and to expand coverage by
adding two outbound-facing cameras. This enhancement will improve our ability to
monitor and investigate vehicles exiting the Town following reported crimes or alerts.
Program Impact (Last 6 Months)
The most recent six-month performance review (ending January 1, 2025) highlights the
system’s effectiveness:
•607 alerts generated
•204 system uses by TCPD officers
•9 arrests, including multiple felony warrant subjects
•65 actionable alerts in December alone
•49 investigative searches
•4 training/system tests
•Zero complaints or misuse reported
Only one camera required maintenance, demonstrating improved system reliability.
Expansion Recommendation
Traffic and enforcement data show that Trophy Lake Drive and Bobcat Boulevard are
two of the most commonly used outbound routes, including by individuals attempting to
evade police. We recommend installing two additional outbound-facing cameras at:
•Trophy Lake Drive
•Bobcat Boulevard
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This upgrade will enhance real-time alerting and assist in identifying suspect vehicles
leaving the Town.
FY 2025 - 2026 funding will support:
•Year 3 of the 5-year contract with Flock Safety
•System software access and maintenance
•Data transparency and public reporting
•Installation of two additional cameras
•Officer training and usage monitoring
The Flock Camera System is a key component of our technology-driven approach to
community policing and criminal interdiction. Continued investment ensures the safety of
Trophy Club residents while promoting accountability and effectiveness in law
enforcement operations.
Thank you for your ongoing support of this essential program.
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“A Standard
of Excellence”
Trophy Club Police Department
1 Trophy Wood Dr. Trophy Club, Texas 76262
682-237-2960 Fax: 682-237-2997 web: trophyclub.org
As part of the department’s annual fleet rotation and operational readiness planning, we
are requesting funding for two new police vehicles in FY 2025. This request includes:
1. One fully equipped front-line patrol unit
2. One fully equipped administrative replacement vehicle
These additions will support core patrol operations, maintain response efficiency, and
replace aging vehicles reaching the end of their service life.
Patrol Unit
The requested patrol vehicle will be outfitted with:
•Emergency lighting and siren systems
•In-car video and mobile data terminal (MDT)
•Radio communications and storage systems
•Prisoner transport barrier and rear seat configuration
This vehicle will serve as a front-line marked unit, directly supporting patrol operations,
emergency response, traffic enforcement, and community policing.
Administrative Vehicle
The administrative replacement vehicle will be used by supervisory or command staff
and includes:
•Emergency lighting (low-profile/internal setup)
•Radio equipment
•Computer docking capability
This vehicle replaces a current admin unit that is no longer cost-effective to maintain and
will be reassigned or retired per town policy.
Funding will support:
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•Purchase of both vehicles through an approved cooperative purchasing contract
•Outfitting with all necessary law enforcement equipment
•Graphics, striping, and technology integration
•Installation services for radios, computers, and lighting systems
Rotating and updating vehicles ensures:
•Reduced maintenance costs
•Improved reliability and safety for officers
•Continued operational readiness for both emergency and administrative functions
Fleet readiness is essential to delivering professional and timely law enforcement
services. These requested vehicles will help ensure the department remains equipped to
meet the needs of the community, protect our officers, and maintain operational
efficiency.
Page 82 of 125
“A Standard
of Excellence”
Trophy Club Police Department
1 Trophy Wood Dr. Trophy Club, Texas 76262
682-237-2960 Fax: 682-237-2997 web: trophyclub.org
As part of our ongoing commitment to student safety and violence prevention, we are
requesting continued funding for the School Safety Program for Fiscal Year 2025 -
2026. A key component of this initiative is support for the crime tip line, which serves as
an essential tool for early intervention and threat detection across our school campuses.
Program Impact
Over the past year, the tip line has proven to be an effective and confidential resource for
students to report a wide range of safety concerns. The attached report reflects 204 total
tips received across Byron Nelson High School and Medlin Middle School,
categorized as follows:
•Vape-related incidents: 69
•Drug-related tips: 47 (including marijuana, powder, pills)
•Bullying/Harassment: 37
•Assaults, Fighting, and Threats: 16
•Sexual Misconduct/Assault: 6
•Other Safety Concerns: 29 (including contraband, truancy, crisis, weapons, and
self-harm)
These reports have enabled our School Resource Officers and administrative partners to
respond quickly and appropriately, preventing escalation and addressing both criminal
activity and student well-being.
The funding requested will continue to support:
•Operation and promotion of the anonymous crime tip line.
•Officer follow-up and investigation time.
•School safety outreach and awareness campaigns.
•Data analysis and reporting to guide future prevention strategies.
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The tip line continues to be a vital component of our proactive approach to school safety.
With continued support from the CCPD, we can ensure this program remains strong,
responsive, and impactful for the safety of our students and staff.
Page 84 of 125
“A Standard
of Excellence”
Trophy Club Police Department
1 Trophy Wood Dr. Trophy Club, Texas 76262
682-237-2960 Fax: 682-237-2997 web: trophyclub.org
As part of our public safety education and crime prevention strategy, we are requesting
continued support in the FY 2025 budget for our Identity Theft and Internet Fraud
Community Training Program. This initiative is designed to equip residents with
practical tools to protect themselves against common scams, online threats, and
fraudulent activity targeting individuals and families.
Program Impact
In 2025, we launched the program with our first in-person class, which was attended by
17 community members. The class covered topics including:
•Common types of internet fraud and scams.
•Identity theft warning signs and prevention.
•Steps to take if you become a victim.
•How to secure personal and financial information online.
Feedback from the first session was overwhelmingly positive, with attendees expressing
interest in additional offerings.
We are currently preparing for our second class, scheduled for July or August 2025, and
we anticipate training over 50 residents through this year’s sessions.
Funding will support the following:
•Development and printing of training materials.
•Community outreach and marketing to increase attendance.
•Staff time to deliver instruction and follow-up support.
•Venue setup and AV support for in-person presentations.
The rise in internet scams and identity theft targeting residents—particularly seniors—
underscores the need for proactive education. This training initiative is already making a
meaningful impact and, with continued support from the CCPD Board, we can expand its
reach and effectiveness in the coming year.
Page 85 of 125
Page 86 of 125
Proposal for CCPD-Funded Over-Hire Position
Purpose-Driven Over-Hire - This is an over-hire position, intentionally created to support
the expansion and sustainability of CCPD-funded programs—not to increase total staffing
beyond budgeted operational needs. - The position allows the department to proactively
manage personnel transitions, training cycles, and temporary vacancies while ensuring
uninterrupted support for key CCPD initiatives.
Sustaining Program Success - CCPD-funded programs like the Drone Unit, K-9 Program,
and SRO support initiatives require ongoing operational and administrative capacity to
function effectively. - This over-hire ensures there is always adequate coverage to manage
these programs without pulling resources away from core patrol and public safety duties.
Strategic Use of CCPD Funds - Fully funded through CCPD, this role continues the targeted
investment model already demonstrated with the Police Cadet position. - It reinforces
CCPD’s mission to prevent crime and enhance safety while easing staffing strain on the
general department budget.
Operational Flexibility and Continuity - The over-hire structure provides built-in flexibility,
enabling the department to: - Cover vacancies due to retirement, resignation, or extended
leave. - Cross-train and onboard new officers without disrupting program operations. -
Sustain long-term community initiatives even during personnel transitions.
Maintaining Excellence in Service - Trophy Club’s rank as the safest city in Texas is tied to
high-functioning, well-supported safety programs. - This over-hire ensures those programs
remain robust, accountable, and fully integrated into daily operations.
No Additional Tax Burden - This position is cost-neutral to taxpayers, using CCPD funds
already allocated for crime prevention and public safety operations. - It is a responsible
investment that enhances efficiency, continuity, and readiness without impacting the
Town’s general fund.
Conclusion - The over-hire position is not an extra—it’s a safeguard. - With CCPD board
support, this role will protect program integrity, enhance readiness, and ensure that the
department continues delivering the high standard of service our community expects.
Page 87 of 125
TOWN COUNCIL COMMUNICATION
MEETING DATE: July 28, 2025
FROM: Matt Cox, Director of Community Development
AGENDA ITEM: Consider a development agreement between the Town of Trophy Club and
Foxwood, LLC for the Milson's Point Estates and authorizing the Town
Manager to execute the same on behalf of the Town. (Matt Cox, Director of
Community Development)
BACKGROUND/SUMMARY: Foxwood, LLC has provided a Development Agreement for a
proposed residential development encompassing approximately 14.795 acres. This item
includes a development agreement to provide municipal services for ETJ property that will be
annexed into the Town's corporate limits, acknowledgment of a petition for voluntary
annexation of a 3.182-acre parcel in the Town’s ETJ, and support for a request to rezone two
parcels into an amended Planned Development District (PD-27) to create a unified residential
project.
Foxwood, LLC intends to develop a residential subdivision on approximately 14.795 acres,
currently divided among three parcels:
• 2.14 acres zoned R-15, formerly a gas well site (well capped in 2015)
• 9.473 acres zoned PD-27
• 3.182 acres in the ETJ, with an existing structure to be demolished
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Future development proposals will include:
• A petition for voluntary annexation of the ETJ parcel, to be submitted and presented at
the August 11, 2025 Council Meeting in coordination with the Town Attorney
• A rezoning request to reclassify the R-15 and ETJ parcels as PD-27
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• An amendment to PD-27 to incorporate all three parcels
All three parcels will be platted as one lot, and development standards will mirror the existing
PD-27 ordinance to maintain consistency in design and regulation.
The proposed development will unify three distinct parcels under one zoning designation (PD-
27) and one platted lot. The annexation of the ETJ parcel is required to bring it under Town
jurisdiction and zoning control. Additionally, staff will coordinate with the Trophy Club
Municipal Utility District (MUD) to ensure that the MUD also annexes the ETJ parcel into its
service area, as the district must expand its boundaries to provide water and sewer service.
The Development Agreement, drafted by the Town Attorney, outlines the mutual obligations of
both parties:
• The Town will provide municipal services such as police, fire, solid waste, and
infrastructure oversight.
• The Developer will be responsible for all site improvements, including the demolition of
the existing home on the ETJ parcel.
Future Planning & Zoning Commission action will include:
• Review of the PD-27 amendment
• Final zoning and design confirmation
• Review and recommendation of the preliminary and final plat
The proposed Development Agreement with Foxwood, LLC and request to annex, rezone, and
consolidate the parcels under PD-27 is consistent with sound planning practices and will
support efficient future development.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: This residential project is expected to provide long-term positive fiscal impacts
through increased property valuation. No extraordinary financial obligations are expected of
the Town beyond typical service provision.
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the development agreement as to
form and legality.
ATTACHMENTS:
1. Development Agreement
2. Development Plan (Concept)
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3. Title Survey with Current Zoning
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the development agreement
between the Town of Trophy club and Foxwood, LLC for the Milson's Point Estates and
authorizing the Town Manager to execute same on behalf of the Town.
Page 91 of 125
Page 1
DEVELOPMENT AGREEMENT
BETWEEN
Foxwood LLC
AND
THE TOWN OF TROPHY CLUB, TEXAS
Dated: July 28, 2025
Page 92 of 125
Page 2
DEVELOPMENT AGREEMENT
This Development Agreement (the “Agreement”) is executed between Foxwood LLC, a
Texas limited liability company, and its affiliate or successor in interest (collectively referred to
as the “Owner” whether one or more), and the Town of Trophy Club, a Texas home rule
municipality (“Town”) (Owner and Town being referred to individually as a “Party” and
collectively as the “Parties”).
RECITALS
WHEREAS, the Owner owns or controls approximately 14.795 acres of land, more or
less, located wholly within Denton County, Texas, and 3.182 acres of the land is located within
the extraterritorial jurisdiction (“ETJ”) of the Town, and not within the ETJ or corporate limits of
any other municipality (the “ETJ Property”); and 11.613 of the land is located within the corporate
limits of the Town (the “In-Town Property”), as more particularly shown and described on the
attached Exhibit “A” (“Property Description and Survey”) and generally identified as a tract or
tracts of land located at or near 2711 Trophy Park Dr, Trophy Club, TX, which is incorporated
into this Agreement for all purposes (collectively the “ETJ Property” and the “In Town Property”
are referred to as the “Property”); and
WHEREAS, the Parties intend for the Property to be developed within the Town, and the
Parties acknowledge and agree that, pursuant to the authority of Section 242.001(a)(3) of the Texas
Local Government Code, the Town shall exercise exclusive jurisdiction over the subdivision and
platting of the Property and the design, construction, installation, and inspection of sewer,
drainage, roadway, and other municipal public infrastructure (“Public Infrastructure”) to serve the
Property, and that the ETJ Property has never been platted, and Denton County (“County”) has not
exercised and shall have no jurisdiction over such matters upon annexation of the ETJ Property;
and
WHEREAS, it is anticipated that the Trophy Club Municipal Utility District No. 1 (“the
District”) will be the provider of water and sewer (wastewater) service to the Property, which is
not currently available to the ETJ Property, but is anticipated to be available to the ETJ Property
in the future through development of the Project (defined below) and subject to District approval;
and
WHEREAS, the Parties intend that the Property be developed: (i) for single-family
residential purposes, which is consistent with the surrounding uses; and (ii) pursuant to binding,
contractual development regulations that are approved by Owner and the Town pursuant to this
Agreement, and will provide regulatory certainty during the term of this Agreement and will be
recorded in the real property/deed records of Denton County, Texas, so as to bind Owner and
future Owners of the Property; and
WHEREAS, this Agreement is entered into pursuant to Chapter 43 of the Texas Local
Government Code, and in exchange for the promises made by the Town as provided herein, the
Owner agrees to the voluntary annexation of the ETJ Property as described in this Agreement; and
Page 93 of 125
Page 3
WHEREAS, the Parties’ intended development of the Property, including the design,
construction, and installation of Public Infrastructure, will benefit the Town and its current and
future citizens, including the creation of substantial future tax base for the Town; and
WHEREAS, the Parties intend that this Agreement be a development agreement as
provided for by Section 212.172 of the Texas Local Government Code; and
WHEREAS, the Town is agreeable to the ETJ Property being annexed and incorporated
into the corporate boundaries of the Town and to the Property being developed for the Project
under the rules and regulations of this Agreement; and
WHEREAS, the Parties have the authority to enter into this Agreement under state law,
including, but not limited to, the authority granted by Section 212.171 et. sq. of the Texas Local
Government Code.
NOW, THEREFORE, for and in consideration of the above recitals above and the terms,
conditions, and agreements stated in this Agreement and other good and valuable consideration,
the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
TERMS AND CONDITIONS
1. Purposes. The Parties desire to enter into this Agreement to provide for the
annexation of the ETJ Property and development of the Property on a mutually acceptable basis.
2. Consideration. The covenants of, benefits to, and performances by the Parties set
forth in this Agreement, and the mutual promises expressed herein are good and valuable
consideration for this Agreement, the sufficiency of which is hereby acknowledged by the Parties.
3. Term. The term of this Agreement shall be from the effective date until ten (10)
years from the effective date, and shall expire thereafter, unless extended by mutual written
agreement of the Parties.
4. Municipal Services. The Town agrees to provide municipal services to the ETJ
Property commencing upon the effective date, or upon availability and capacity of such municipal
services, pursuant to Section 43.0672. The Parties understand and acknowledge that water and
sewer (wastewater) service to the In-Town Property is currently available, but water and sewer
(wastewater) service to the ETJ Property is not currently available as of the effective date of this
Agreement. However, water and sewer (wastewater) service to the ETJ Property is anticipated to
be available in the future prior to the schedule for completion of the Project, subject to approval
by the District. Pursuant to this Section, municipal services shall be provided pursuant to Section
6.a. of this Agreement in conjunction with the voluntary annexation of the ETJ Property. The
Town will provide the same police, fire, solid waste, and stormwater drainage services available
to other citizens of the Town.
5. Development Regulations.
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Page 4
a. Development of the Property shall be done in full compliance with all Town
ordinances, standards, rules, and regulations (collectively the “Town’s Development
Regulations”).
b. Building and Fire Permitting. Following the effective date of this Agreement, the
fire codes and any permitting requirements therein adopted by the Town shall apply to
development of the Property.
c. Plat. To the extent required by the Town’s Development Regulations, the Owner
has already submitted, or may submit a plat or replat, for all or any portion of the Property. Any
plat or replat shall comply with this Agreement and the Town’s Development Regulations. The
processing and content of all plats or replats for the Property must adhere to the Town’s
Development Regulations.
d. Vested Rights. The Owner does not, by entering into this Agreement, waive any
rights or obligations arising under Chapter 245 of the Texas Local Government Code. Upon an
administratively complete application for a final plat for any portion of the ETJ Property, Owner
may claim vested rights as to the portion of the ETJ Property contained in the final plat based upon
ordinances in effect at the time of final plat application, except to the extent such claim would
cause the Town’s building material regulations in the zoning ordinance, if any, or in other Town
ordinances to be inapplicable.
e. Easements and Access. The Town agrees to work in good faith to assist Owner
with necessary approvals or acknowledgement to provide Owner with access to the Property. The
Owner shall provide all easements and rights-of-way necessary for the Public Infrastructure.
6. Annexation.
a. This Agreement shall constitute the Owner’s consent to voluntary annex the ETJ
Property into the Town for all municipal purposes pursuant to Chapter 43, Texas Local
Government Code. Owner agrees to execute and supply any and all instruments and/or other
documentation necessary to complete Town the annexation process of the ETJ Property into the
Town’s corporate limits within six (6) months of the effective date. This Agreement constitutes
the service plan agreement for providing Town services to the ETJ Property in compliance with
Subchapter C-3, Chapter 43, Texas Local Government Code. Upon the effective date of this
Agreement, the Town will provide the same police, fire, solid waste, and stormwater drainage
services available to other citizens of the Town. If the Town is unable to complete the annexation
of the ETJ Property for any reason, including but not limited to procedural error or legal challenge,
Owner shall execute another voluntary annexation petition for the ETJ Property within ten (10)
days of being requested to do so. Prior to completing the annexation process of the ETJ Property,
the Town shall have considered this Agreement, shall have submitted it to Owner, and Owner shall
review and approve the Agreement, and this Agreement shall be considered a binding, and
mutually agreed upon, contractual obligation between the Town and Owner. Owner acknowledges
and agrees that this Section 6.a. was a material inducement for the Town to enter into this
Agreement with Owner. Pursuant to Texas Local Government Code, Chapter 43, Subchapter C-3,
or other such provisions governing land as they may then exist; the Town shall complete
annexation proceedings following the recordation of this Agreement in the Real Property Records
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Page 5
of Denton County. No subsequent change in the law regarding annexation shall affect the
enforceability of this Agreement of the Town’s authority to annex the ETJ Property.
b. The Parties agree to cooperate in good faith with each other in such annexation
process, including, but not limited to, the execution by the Owner and the Town of such further
documents or instruments as may be reasonably requested from time to time by either Party to
properly complete such voluntary annexation. The Parties will ensure that the annexation process
for this ETJ Property will not limit the Town’s ability to annex other property.
7. Zoning.
a. Owner shall apply for zoning of the ETJ Property to “PD Planned Development
District – PD-27” following the completion of the annexation process of the Property, and Owner
shall also request to rezone the two (2) In-Town Property parcels into an amended “PD-27” to
create a unified residential Project, to ensure that the ETJ Property and the In-Town Property are
zoned PD-27. The Town Council shall consider a zoning change application for the Property
consistent with the above referenced zoning. The Town shall consider Owner’s requests, if any, to
zone various phases of the Property, to “PD Planned Development District – PD-27”, subject to
all applicable state and local laws, ordinances, rules, and regulations. Owner’s development of the
Project, shall comply with Chapter 10, Division 7, of the Town Code of Ordinances, which requires
a separate “Developer’s Agreement” to ensure satisfaction of the Town’s bonding and financial
assurances requirements and timely completion of the Project in accordance with the Town’s
Development Regulations and Section 8 of this Agreement.
b. While the Parties expressly acknowledge that the ETJ Property will complete the
voluntarily annexation process in accordance with Section 6.a. of this Agreement, the Parties agree
that the applicable provisions of this Agreement memorialize the plan for development of the ETJ
Property annexed into the Town as provided for in Section 212.172 of the Texas Local Government
Code. Through this Agreement, the Owner expressly consents and agrees to the zoning of the
Property consistent with and as contemplated by this Section 7. In the event of a conflict between
this Agreement and the zoning of the Property, the Parties agree that this Agreement shall control.
Nothing in this Section is intended to constitute a delegation or contracting away of the
governmental authority of the Town to zone, or to determine appropriate zoning, and the Town
reserves the right, at all times, to control the zoning process for all property that is to be zoned as
provided herein.
8. Regulations Regarding Building Products, Materials, or Methods. The Parties find
that the Project constitutes an area of architectural importance and significance and the Town
Council hereby designates it as an area of architectural importance and significance for purposes
of Chapter 3000 of the Texas Gov’t Code (the “Code”). In consideration for the mutual covenants
and conditions contained herein and pursuant to §3000.002(d) of the Code, Owner voluntarily
consents to the application of the Town’s Development Regulations, including, but not limited to
those regulations that govern the use or installation of a building product or material in the
construction, renovation, maintenance, or other alteration of a residential building for the Project,
regardless of whether a different building product or material is approved for use by a national
model code published within the last three code cycles that applies to the construction, renovation,
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Page 6
maintenance, or other alteration of the building. In addition, Owner voluntarily consents to the
application of the Town’s Development Regulations that establish a standard for a building
product, material, or aesthetic method in construction, renovation, maintenance, or other alteration
of a residential or commercial building, regardless of whether the standard is more stringent than
a standard for the product, material, or aesthetic method under a national model code published
within the last three code cycles that applies to the construction, renovation, maintenance, or other
alteration of the building. The Parties agree that: (a) the Town will not issue any permits for the
Project in violation of this section; (b) the covenants contained within this section constitute a
material term of this Agreement; (c) Owner’s voluntary consent to the application of the Town
Development Regulations to the Property, as described in this section, constitutes a material
inducement for the Town to annex the ETJ Property; (d) the covenants contained herein shall run
with the land and shall bind Owner and all successors and assigns; and (e) this section shall survive
termination or expiration of this Agreement.
9. Development Fees and Impact Fees.
a. All inspection fees, permitting, inspection, park, and all other applicable Town fees
(“Development Fees”) shall be paid by the Owner in accordance with the Town’s Code of
Ordinances.
b. All impact fees shall be assessed in accordance with Chapter 395, Texas Local
Government Code (“Chapter 395”), and the Town’s Code of Ordinances.
10. Events of Default. No Party shall be in default under this Agreement until notice
of the alleged failure of such Party to perform has been given (which notice shall set forth in
reasonable detail the nature of the alleged failure) and until such Party has been given a reasonable
time to cure the alleged failure (such reasonable time determined based on the nature of the alleged
failure, but in no event less than thirty (30) days after written notice of the alleged failure has been
given). In addition, no Party shall be in default under this Agreement if, within the applicable cure
period, the Party to whom the notice was given begins performance and thereafter diligently and
continuously pursues performance until the alleged failure has been cured. IF A PARTY IS IN
DEFAULT, THE AGGRIEVED PARTY MAY, AT ITS OPTION AND WITHOUT PREJUDICE
TO ANY OTHER RIGHT OR REMEDY UNDER THIS AGREEMENT, SEEK ANY RELIEF
AVAILABLE AT LAW OR IN EQUITY, INCLUDING, BUT NOT LIMITED TO, AN ACTION
UNDER THE UNIFORM DECLARATORY JUDGMENT ACT, SPECIFIC PERFORMANCE,
MANDAMUS, AND INJUNCTIVE RELIEF.
11. Force Majeure. Each Party shall use good faith, due diligence, and reasonable care
in the performance of its respective obligations under this Agreement, and time shall be of the
essence in such performance; however, in the event the either Party is unable, due to force majeure,
to perform its obligations under this Agreement, then the obligations affected by the force majeure
shall be temporarily suspended. Within twenty (20) days after the occurrence of a force majeure
event, the affected Party must give Notice to the other Party, including a detailed explanation of
the force majeure and a description of the action that will be taken to remedy the force majeure
and resume full performance at the earliest possible time. The term “force majeure” includes events
or circumstances that are not within the reasonable control of the affected Party and that could not
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Page 7
have been reasonably avoided, including, but not limited to, events or circumstances related to an
epidemic or pandemic, supply shortage delays, labor shortage delays, government acts or
omissions, a state of emergency, a government order, or a quarantine.
12. Recordation. Pursuant to the requirements of Section 212.172(f) of the Texas
Local Government Code, this Agreement shall be recorded in the real property/deed records of
Denton County, Texas.
13. Notices. Any notice or other communication required by this Agreement to be
given, provided, or delivered to a Party shall be in writing addressed to the Parties as set forth
below. Notices shall be considered “given” for purposes of this Agreement: (a) if sent by certified
mail, five (5) business days after deposited with the U.S. Postal Service, certified mail, return
receipt requested; or (b) if sent by private delivery service (e.g., FedEx or UPS), on the date
delivered to the notice address as evidenced by a receipt signed by any person at the notice address.
TOWN:
Town of Trophy Club, Texas
Attn: Town Manager
1 Trophy Wood Dr.,
Trophy Club, Texas 76262
OWNER:
Foxwood LLC
Attn: Greg Fox
129 S. Main St
Grapevine, TX 76051
Either Party has the right to change, from time to time, its notice addresses by giving written notice
to the other Party in accordance with the terms of this paragraph.
14. Applicable Law and Exclusive Venue. The substantive laws of the State of Texas
(and not its conflicts of law principles) govern all matters arising out of, or relating to, this
Agreement and all of the transactions it contemplates, including without limitation its validity,
interpretation, construction, performance, and enforcement. Mandatory and exclusive venue for
any action arising out of, or relating to, this Agreement must be in a court of competent jurisdiction
in Denton County, Texas.
15. Non-Waiver. If a Party fails to insist on strict performance of any provision of this
Agreement, such failure shall not be deemed a waiver by such Party of its right to insist on strict
performance of such provision in the future or strict performance of any other provision of this
Agreement.
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Page 8
16. Chapter 245. Pursuant to Section 212.172(g), Texas Local Government Code, this
Agreement shall constitute a “permit” and the Project shall constitute a “Project” under Chapter
245, Texas Local Government Code.
17. Binding Obligations; Governmental Powers. This Agreement shall be binding upon
the Parties and their successors and assigns permitted by this Agreement as provided in Section
212.172(f) of the Texas Local Government Code and forms a part of any other requirements for
development. This Agreement, when recorded on or after the effective date, shall be binding upon
the Parties and their successors and assigns as permitted by this Agreement and upon the Property.
The Town does not waive any of its governmental powers, immunities, or rights. In addition,
nothing in this Agreement is intended to delegate or impair the performance by the Town of its
governmental functions.
18. No Third-Party Beneficiaries. This Agreement only inures to the benefit of, and
may only be enforced by, the Parties and their permitted assignees. Except for any permitted
assignee, which shall only include a third-party purchaser of the Property, no other person or entity
shall have any right, title, or interest under this Agreement or otherwise be deemed to be a third-
party beneficiary of this Agreement.
19. Entire Agreement; Amendment; Severability. This Agreement and the exhibits
attached hereto constitute the entire agreement between the Parties and supersedes all prior
agreements and understandings, whether oral or written, concerning the subject matter of this
Agreement. This Agreement shall not be modified or amended except in writing signed by the
Parties. If any provision of this Agreement is determined by a court of competent jurisdiction to
be unenforceable, the unenforceable provision shall be deleted from this Agreement, the
unenforceable provision shall, to the extent possible, be rewritten to be enforceable and to give
effect to the intent of the Parties, and the remainder of this Agreement shall remain in full force
and effect and shall be interpreted to give effect to the intent of the Parties.
20. Authority. The Town represents and warrants that this Agreement has been
approved and duly adopted by the Town Council of the Town in accordance with all applicable
public meeting and public notice requirements (including, but no limited to, notices required by
the Texas Open Meetings Act) and that the individual executing this Agreement on behalf of the
Town has been authorized to do so. Owner represents and warrants that this Agreement has been
approved by appropriate action of Owner and that the individuals executing this Agreement on
behalf of Owner have been authorized to do so.
21. Attorney’s Fees. In the event any legal action or proceeding is commenced between
the Town and Owner to enforce provisions of this Agreement and recover damages for breach, the
prevailing Party in such legal action shall be entitled to recover its/their reasonable attorney’s fees
and expenses incurred by reason of such action.
22. Binding Effect; Recordation. This Agreement shall: (a) be binding on and inure to
the benefit of the Parties, their respective successors and assigns, and (b) promptly following the
effective date, be recorded in the real property/deed records of Denton County, Texas, and, upon
such recordation, shall constitute a covenant running with the land, binding upon all Parties having
any right, title, or interest in the Property, or any part thereof.
Page 99 of 125
Page 9
23. Assignment. The obligations of Owner hereunder shall run with the land, and
Owner may assign all or a part of its rights and obligations under this Agreement to any permitted
assignee with the prior written consent of the Town, which shall not be unreasonably withheld.
24. Recitals. The recitals contained in this Agreement: (a) are true and correct as of the
effective date; (b) form the basis upon which the Parties negotiated and entered into this
Agreement; (c) are legislative findings of the Town Council; and (d) reflect the final intent of the
Parties with regard to the subject matter of this Agreement. In the event it becomes necessary to
interpret any provision of this Agreement, the intent of the Parties, as evidenced by the recitals,
must be taken into consideration and, to the maximum extent possible, given full effect. The Parties
have relied upon the recitals as part of the consideration for entering into this Agreement and, but
for the intent of the Parties reflected by the recitals, would not have entered into this Agreement.
25. Effective Date. Effective date means the effective date of this Agreement, which
shall be the date on which all of the following events have occurred: (i) the Town Council has
approved this Agreement; (ii) the Parties have fully executed this Agreement.
26. Interpretation. The Parties acknowledge that each of them has been actively
involved in negotiating this Agreement. Accordingly, the rule of construction that any ambiguities
are to be resolved against the drafting Party will not apply to interpreting this Agreement. In the
event of any dispute over the meaning or application of any provision of this Agreement, the
provision will be interpreted fairly and reasonably and neither more strongly for or against any
Party, regardless of which Party originally drafted the provision.
27. Texas Boycott Prohibitions. To the extent required by Texas law, Owner verifies
that: (1) it does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association, as defined in Texas Government Code § 2274.001, and
that it will not during the term of the Agreement discriminate against a firearm entity or firearm
trade association; (2) it does not “boycott Israel” as that term is defined in Texas Government Code
Ch. 2271 and § 808.001 and it will not boycott Israel during the term of this Agreement; (3) it does
not “boycott energy companies,” as those terms are defined in Texas Government Code §§ 809.001
and 2274.001, and it will not boycott energy companies during the term of the Agreement; (4) it
does not engage in scrutinized business operations with Sudan, Iran, or designated foreign terrorist
organization as defined in Texas Government Code, Chapter 2270; and (5) it is not owned by or
the majority of its stock or other ownership interest is held or controlled by (i) individuals who are
citizens of China, Iran, North Korea, Russia, or a designated country as defined by Texas
Government Code § 2275.0101; or (ii) a company or other entity, including a governmental entity,
that is owned or controlled by citizens of or is directly controlled by the government of China,
Iran, North Korea, Russia, or a designated country; nor is it headquartered in China, Iran, North
Korea, Russia, or a designated country.
28. Form 1295. To the extent required by law, Owner has submitted herewith a
completed Form 1295 generated by the Texas Ethics Commission’s (the “TEC”) electronic filing
application in accordance with the provisions of Section 2252.908 of the Texas Government Code
and the rules promulgated by the TEC (the “Form 1295”). The Parties understand and agree that,
with the exception of information identifying the Town and the contract identification number,
neither the Town nor its consultants are responsible for the information contained in the Form
Page 100 of 125
Page 10
1295; that the information contained in the Form 1295 has been provided solely by the Owner;
and neither the Town nor its consultants have verified such information.
29. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be deemed an original and constitute one and the same instrument.
30. Annexation Disclosure. Owner expressly acknowledges that Owner is not required
to enter into this Agreement and that annexation proceedings are subject to Owner’s consent. This
consensual annexation is authorized and governed by Chapter 43 of the Texas Local Government
Code, Section 212.172(b)(7) of the Texas Local Government Code, and this Agreement. In
accordance with Section 212.172(i) of the Texas Local Government Code, immunity from suit for
the purpose of adjudicating a claim for breach of this Agreement is waived. The Parties
acknowledge that this section complies with Section 212.172(b-1) of the Texas Local
Government Code.
31. Governmental Functions. The Parties hereby acknowledge and agree that the Town
is entering in to this Agreement pursuant to its governmental functions and that nothing contained
in this Agreement shall be construed as constituting a waiver of the Town’s governmental
immunity from liability, which is expressly reserved to the fullest extent allowed by law.
32. Exhibits. The following Exhibits are attached hereto and incorporated herein for
all purposes:
Exhibit “A” Property Description and Survey
[Signature Page(s) Follows]
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
Page 101 of 125
Page 11 of 14
IN WITNESS WHEREOF, the undersigned hereto have executed this Agreement to be effective
after (1) approval by the Town Council, and (2) as of the date of execution of the last signature
below.
TOWN OF TROPHY CLUB
By: _______________________________
Brandon Wright
Its: Town Manager
Date: _______________________________
ATTEST:
_____________________________________
Tammy Dixon, Town Secretary
Page 102 of 125
Page 12 of 14
Foxwood LLC ,
a Texas limited liability company
By: Foxwood LLC
Name: Greg Fox
Title: Principal
CORPORATE ACKNOWLEDGMENT
STATE OF TEXAS §
§
COUNTY OF §
BEFORE ME, the undersigned authority in and for County, Texas, on
this day personally appeared _____________________, known to me to be the person and officer
whose name is subscribed to the foregoing instrument and acknowledged to me that (s)he is the
_____________________ of , a Texas limited liability
company, and that (s)he is authorized by said limited liability company to execute the foregoing
instrument as the act of such limited liability company for the purposes and consideration therein
expressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the ________ day of
_____________________________, 2025.
__________________________________
Notary Public in and for
The State of Texas
My Commission Expires: __________________________________
Typed or Printed Name of Notary
______________________
Page 103 of 125
Page 13 of 14
EXHIBIT “A”
PROPERTY DESCRIPTION AND SURVEY
Page 104 of 125
Page 14 of 14
EXHIBIT “A”
PROPERTY DESCRIPTION AND SURVEY
[ETJ PROPERTY]
Page 105 of 125
LOT 1X2592.13 SF0.06 ACLOT 218982.94 SF0.44 ACLOT 917212.43 SF0.40 ACLOT 1024684.03 SF0.57 ACLOT 613100.84 SF0.30 ACLOT 712941.86 SF0.30 ACLOT 317457.16 SF0.40 ACLOT 415939.69 SF0.37 ACLOT 513870.64 SF0.32 ACLOT 20X13771.81 SF0.32 ACLOT 1913993.56 SF0.32 ACLOT 1613418.54 SF0.31 ACLOT 1718024.99 SF0.41 ACLOT 1817608.80 SF0.40 ACLOT 1213600.00 SF0.31 ACLOT 1313600.00 SF0.31 ACLOT 1413843.78 SF0.32 ACLOT 1514294.71 SF0.33 ACL=9.37'138.33'
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80.02'N89° 59' 59.46"W165.70'L=82.01'
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80.02'
83.40'221.18'35.00'60.00'224.11'26.10'L=7.65'N89° 59' 59.46"W224.41'77.37'186.18'63.97'9.54'168.35'58.83
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S43° 34' 15.00"W186.25'157.08'N43° 38' 36.00"W176.40'N43° 34' 15.00"E186.29'402.41'91.02'220.24'LOT 1113099.07 SF0.30 ACL=7.64'L =8 2 .7 7'N82° 21' 21.77"W129.35'LOT 812587.11 SF0.29 AC140.52'80.02'
56.24'L=9.05'L=21.76'BLOCK 1BLOCK 1BLOCK 1BLOCK 125' B.L.
25' B.L.
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20' REAR SETBACK 5' SIDE SETBACK5' SIDE SETBACK5' SIDE SETBACK5' SIDE SETBACK5' SIDE SETBACK5' SIDE SETBACK5' SIDE SETBACK5' SIDESETBACK20' REAR SETBACK
20' REAR SETBACK LOT 21X306164.79 SF7.03 AC46.0
2
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110.42'14.01'79.71'17.00'S00° 00' 00.54"W
79.04'1.06'4.79'S00° 00' 00.54"W
197.40'L1L2L3L4C1C2C3NVICINITY MAPN.T.SEngineer:HCE, Inc.Contact: Jared StroebelPhone: 254.485.8101Email: jared@hcetex.com3540 East Broad Street, Suite 120-251Mansfield, TX 76063DATE OF REVISION:DATE OF PREPARATION: MAY 12, 2025DEVELOPMENT PLANMILSONS POINT18 RESIDENTIAL LOTS3 OPEN SPACE LOTSTROPY CLUB, TEXASDENTON COUNTYCIVIL & ENVIRONMENTALRGV I DFW3540 E. BROAD STREETSUITE 120-251MANSFIELD, TEXAS 76063Texas Registered Engineering Firm F-21173 MACQUARIE
STEETOwner/Developer:Fox Brothers Holdings, LLCContact: Greg FoxPhone: 817.880.9876Email: gfox@foxbrothersholdings.com2234 Edinburgh AvenueTrophy Club, TX 76262TROPHY PARK DRIVEGRAPEVINE LAKEPage 106 of 125
Page 107 of 125
TOWN COUNCIL COMMUNICATION
MEETING DATE: July 28, 2025
FROM: Jill Lind, Director of Communications and Marketing
AGENDA ITEM: Consider approval of the Town of Trophy Club Tourism Incentive Program to
support hotel-based tourism and economic growth. (Jill Lind, Director of
Communications & Marketing)
BACKGROUND/SUMMARY: As part of the Town’s broader Explore Trophy Club initiative, the
Tourism Incentive Program (TIP) is developed to increase overnight stays and tourism-related
activity by collaborating directly with Trophy Club hoteliers. The program establishes a formal
structure for reimbursing local hotels for qualified expenses that support tourism, including
room-night discounts, group booking incentives, special marketing efforts such as group meals
or transportation, and wayfinding signage.
Funded through Hotel Occupancy Tax (HOT) revenue and aligned with allowable uses under
Texas Tax Code Chapter 351, the TIP is a targeted effort to attract visitors through hosted
events, coordinated travel opportunities, and hospitality partnerships. The program is
administered by the Tourism Program Coordinator, designated by the Town Manager, and
includes structured participation requirements such as annual application procedures and
attendance at an Executive Tourism Meeting. Eligible hotels must be current on all local tax
obligations and submit documentation for approved expenses in accordance with the
program’s reimbursement schedule.
If approved, staff will begin notifying eligible hotels of the TIP program to incorporate and
develop strategies for the upcoming fiscal year. All hotels will be invited to an Executive
Tourism Meeting for the purpose of coordinating efforts, providing an overview of desired
impacts, and outlining the reimbursement application process.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: The TIP program is funded through the Hotel Occupancy Tax (HOT). These
funds are designated to support initiatives that promote tourism and benefit Trophy Club’s
hotel and convention industry. Reimbursement is subject to available funding as appropriated
in the Town’s annual budget. Any unused reimbursement allocations revert to the HOT fund
balance at the end of the fiscal year and do not carry over.
Each hotel is eligible for up to $20,000 annually in reimbursements for room-night rebates and
special marketing incentives, plus up to $5,000 annually (at a 75% reimbursement rate) for
approved wayfinding signage—bringing the total potential annual reimbursement to $25,000
Page 108 of 125
per hotel. The Town of Trophy Club has five hotels located along SH114 bringing the total
potential investment to a maximum amount of $125,000 annually.
The Town of Trophy Club Finance Department will verify that Hotel Occupancy Tax, Sales Tax,
and Property Tax payments are up-to-date for all hotels requesting incentive or room discount
reimbursements. Requests will be denied for any hotel deemed delinquent.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Presentation
2. Explore TC Tourism Incentive Program
ACTIONS/OPTIONS:
Staff recommends approval of the Town of Trophy Club Tourism Incentive Program to support
hotel-based tourism and economic growth. (Jill Lind, Director of Communications & Marketing)
Page 109 of 125
Tourism Incentive Program
(TIP)
Supporting hotel-based tourism and economic growth in
Trophy Club.
Page 110 of 125
PROGRAM PURPOSE:
•Part of the broader Explore Trophy
Club initiative
•Designed to increase overnight stays
and drive tourism activity
•Collaborative effort with Trophy Club
hoteliers
•Funded by Hotel Occupancy Tax
(HOT) revenue
•Aligns with Texas Tax Code Chapter
351
What is the Tourism Incentive Program (TIP)
Page 111 of 125
PROGRAM GOALS:
•Support local economic development
•Boost hotel occupancy through group
events and tourism promotion
•Encourage strategic hospitality
partnerships
•Offer a structured, accountable
process for hotel reimbursements
Goals of the Tourism Incentive Program (TIP)
Page 112 of 125
ELIGIBLE REIMBURSEMENTS:
•Per-room-night rebates for group
bookings
•Special marketing incentives
•Group meals, welcome gifts,
transportation, etc.
•Wayfinding signage
•Directional signs per TXDOT
guidelines
What Can Be Reimbursed?
Page 113 of 125
PROGRAM FUNDING &
LIMITS:
•$20,000 per hotel annually for rebates
& incentives
•$5,000 annually per hotel for signage
(at 75% reimbursement rate)
•$25,000 total potential per hotel per
year
•Eligibility: Hotels must be current on
HOT, Sales, and Property Taxes
Reimbursement Caps and Eligibility
Page 114 of 125
PARTICIPATION
REQUIREMENTS:
•Complete and submit Reimbursement
Request Form (Exhibit A)
•Attend Annual Executive Tourism
Meeting (July–September)
•Provide supporting documentation for all
expenses
•Meet required submission deadlines:
•April 15 for October–March expenses
•October 15 for April–September
expenses
How Do Hotels Qualify?
Page 115 of 125
PROGRAM ADMINISTRATION:
•Tourism Program Coordinator:
•Currently the Director of
Communications & Marketing
•Appointed by the Town Manager
•Manages outreach, reviews
applications, coordinates with Finance
•Oversight and dispute resolution by
the Town Manager
Who Oversees the Program?
Page 116 of 125
FINANCIAL STRUCTURE:
•Funded by Hotel Occupancy Tax (HOT)
revenue
•FY25 HOT revenue: $855,980
•FY25 HOT expenses*: $330,021
•TIP reimbursements allocated from
HOT fund
•Unused allocations revert to HOT
fund balance
Fiscal Impact
Page 117 of 125
NEXT STEPS:
•Finalize policy and forms
•Notify eligible hotels of FY26 allocations
•Schedule Executive Tourism Meeting
•Begin accepting applications per fiscal
calendar
Program Launch & Hotel Outreach
Page 118 of 125
social media | email | website
Page 119 of 125
DRAFT
TOWN OF TROPHY CLUB
TOURISM INCENTIVE PROGRAM (TIP) FUNDS
PURPOSE
Managed by the Town of Trophy Club, the Tourism Incentive Program (TIP) is designed to provide Trophy Club
hoteliers with funding that can be used for marketing and incentives offered to secure room reservations and
host meetings and events that ultimately increase tourism and generate a positive economic impact for Trophy
Club.
All hotels located within the Town limits of Trophy Club, that are current on their Hotel Occupancy Tax, Sales
Tax, and Property Tax payments, are eligible to request funds from this allocation. This allocation is used to
reimburse hotels for room rebates, special marketing initiatives, and a portion of the cost of wayfinding signage.
MAXIMUM ANNUAL REIMBURSEMENT ALLOCATION PER HOTEL
Maximum annual reimbursement allocations are subject to change each year. Hotels that are current with Hotel
Occupancy Tax payments are eligible to request a up to $20,000 annually per property per fiscal year (October
01 – September 30) for reimbursement for the cost of per-room-night rebates or special marketing incentives as
outlined below. Funding availability for Trophy Club hotels is subject to being appropriated and approved in the
Town’s annual budget.
Hotels are invited to participate in the program using the following procedures:
1. Each year, as part of the annual Town budget, the Trophy Club Town Council allocates an amount of
Tourism funding, intended for hotel incentive reimbursements.
2. The Town of Trophy Club Finance Department will review the tax payment status of each hotel and
provide the information to the designated Tourism Program Coordinator. The Tourism Program
Coordinator is the designated individual responsible for administering the Tourism Incentive Program
(TIP) on behalf of the Town of Trophy Club. This role serves as the primary point of contact for all
communication between the Town and participating hotels.
• The Tourism Program Coordinator is appointed by the Town Manager and may be a staff member
whose role includes communications, marketing, or economic development functions.
• The current designee for this role is the Director of Communications & Marketing, or their successor
as identified by the Town Manager.
• Responsibilities of the Tourism Program Coordinator include:
o Notifying eligible hotels of their participation status and annual reimbursement allocation;
o Receiving and reviewing reimbursement applications and supporting documentation;
o Coordinating with the Town’s Finance Department to confirm Hotel Occupancy Tax
payment status;
o Organizing and leading the annual Executive Tourism Meeting.
o Serving as a liaison between the Town and hotels for all TIP-related matters;
o Ensuring all records, reports, and communications are documented and maintained in
accordance with Town procedures.
This designation ensures a centralized and consistent administration of the TIP fund, with oversight
provided through the Town Manager's office.
Communications & Marketing
1 Trophy Wood Drive
Trophy Club, TX 76262
682-237-2987
www.trophyclub.org
Page 120 of 125
3. The Tourism Program Coordinator notifies each Trophy Club hotel of its maximum available annual
reimbursement allocation and its eligibility to participate in the fiscal year’s program and invites them to
make an application(s) for reimbursement.
4. A hotel representative must attend an annual Executive Tourism Meeting to continue receiving
reimbursement funds. The Executive Tourism Meeting generally occurs in the fourth quarter of the
Town’s fiscal year (July through September). This meeting serves as a collaborative and strategic
touchpoint between the Town of Trophy Club and local hotel stakeholders. The primary purpose of the
meeting is to:
• Review the current fiscal year’s TIP participation, including reimbursement levels and activity.
• Share upcoming tourism-related initiatives, events, and marketing efforts led by the Town.
• Gather feedback from hoteliers on challenges, opportunities, and ideas for increasing tourism-
related overnight stays.
• Discuss best practices and promote coordination across hotel properties for regional events,
marketing strategies, and group bookings.
This meeting helps ensure transparency, encourages open communication, and supports continuous
improvement of tourism efforts that benefit both the Town and its hospitality partners.
5. Any unused reimbursement funds are relinquished to the Hotel Occupancy Tax Fund Balance at the
end of the fiscal year and are no longer available for reimbursement to a participating hotel.
PER-ROOM-NIGHT REBATES
Trophy Club hotels that are current with their Hotel Occupancy Tax payments can request reimbursement of
per-room-night rebates or discounts offered for Town-partnered programs, family reunions, business conference
travelers, or other organizations as an incentive for groups to reserve blocks of rooms. The amount eligible for
reimbursement is the difference between the regular per-room-per-night rate and any special or discounted rate
that is offered to a group based on the actual number of room nights rented at the discounted rate.
Hotels may request reimbursement for:
• Room rate discounts provided to groups (e.g., sports teams, reunions, business conference travelers). A
qualifying group must include a minimum of 5 hotel rooms in relation to the event.
• Commission or rebate costs embedded in negotiated group rates (including situations where the offered
rate is equal to or above standard but includes built-in rebates or amenities).
Example: The advertised rate for ABC Hotel is $109.95 per-room-per-night. Hotel ABC offers a special
rate of $79.95 per-room-per-night to the Tritons Swim Team, coming to Trophy Club for a competition at
the Trophy Club Community Pool Complex. The swim team needs 15 rooms for two nights at the $79.95
rate per-room-per-night. The hotel is discounting their rate by $30 per-room-per-night. Through this
agreement, the hotel can request reimbursement for the $30 discount for 30 room nights (15 rooms for
two nights) or $900 by completing the Trophy Club Tourism Hotel Incentive Rebate Form (Exhibit A)
attached and submitting it to the Tourism Program Coordinator.
SPECIAL MARKETING INCENTIVES
Trophy Club hotels can also request reimbursement for the costs of special marketing activities or items
provided as an incentive for Town-partnered programs, family reunions, and other groups to stay at Trophy Club
hotels. Examples of reimbursable costs include:
• Group transportation to local activities or restaurants
Page 121 of 125
DRAFT
• Welcome receptions or catered meals provided on property
• Gift cards or branded client gifts
• Enhanced buffet or breakfast service for groups
• Promotional materials (e.g., branded totes, welcome kits)
WAYFINDING SIGN COST REIMBURSEMENT
Hotels that are current with Hotel Occupancy Tax payments are eligible to request a 75% reimbursement for the
cost of wayfinding signage with a maximum amount of $5,000 annually. Eligible signs include directional signs
on major roadways in accordance with TXDOT signage programs that display hotel or restaurant logos at key
intersections.
REIMBURSEMENT REQUEST PROCEDURES
1. Expenses incurred during the Town’s fiscal year (October 1 through September 30) will be reimbursed
during that same fiscal year. All requests for reimbursement must be submitted to the Tourism Program
Coordinator in accordance with the submission periods outlined in Section 3.
2. The Town of Trophy Club Finance Department will verify that Hotel Occupancy Tax, Sales Tax, and
Property Tax payments are up-to-date for all hotels requesting incentive or room discount
reimbursements. Requests will be denied for any hotel deemed delinquent. A delinquent hotel that
becomes up-to-date for any delinquent tax prior to the submission deadline for any fiscal year may
resubmit its reimbursement request if such request is submitted by the deadline.
3. Submission Deadlines: A hotel may request reimbursements incurred throughout the fiscal year during
the following periods. If the deadline falls on a weekend or other day in which the Town is closed, the
submission deadline shall be the next Town business day.
• October 1 – March 31: Last day to submit is April 15th.
• April 1 – September 30: Last day to submit is October 15th.
4. At the end of the fiscal year, unused reimbursement funds will be relinquished to the Hotel Occupancy
Tax Fund Balance. Annual funding for this program is not committed or obligated to any hotel
participating in these programs beyond that portion of funding approved for rebate or reimbursement as
specified herein within the periods identified for that fiscal year.
5. A hotel may request reimbursement for per-room-night rebates, special marketing incentives, or
wayfinding signs by completing the Trophy Club Tourism Hotel Incentive Rebate Form in Exhibit A and
including backup documentation on actual room charges/rebates.
6. Completed forms and documentation must be submitted to the Tourism Program Coordinator at Town of
Trophy Club, 1 Trophy Wood Drive, Trophy Club, TX 76262.
7. Participants in the Trophy Club Tourism Incentive Program agree to provide documentation as
requested and/or required by staff to appropriately review, validate, and/or approve rebate and/or
reimbursement amounts.
AUTHORIZATION TO INTERPRET AND RESOLVE DISPUTES
Page 122 of 125
The Town Manager is authorized to interpret and enforce the TIP for Trophy Club hotels. His/her decision shall
be final regarding requests for reimbursement, qualifying costs, and all other provisions of this policy. Where the
policy is silent, the Town Manager is authorized to approve reimbursements that are otherwise consistent with
the Purpose of this policy. A hotel that is denied reimbursement by the Tourism Program Coordinator under this
policy may challenge the decision to the Town Manager within 3 business days of the notice of denial.
Page 123 of 125
DRAFT
EXHIBIT A
Town of Trophy Club
Hotel Incentive Reimbursement Request Form
Hotel Name________________________________________________________________
Primary Hotel Contact________________________________________________________
Hotel Phone Number_________________________________________________________
Reimbursement Remittance Address____________________________________________
----------------------------------------------------------------------------------------------------------------------------
Special Event Name__________________________________________________________
Special Event Date, Description_________________________________________________
ROOM DISCOUNT TABULATION
ROOM
TYPE
REGULAR
RATE
DISCOUNTED
RATE
DISCOUNT
PER
ROOM
MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY TOTAL
REIMB
REQUEST
King
Double
Suite
Totals
MM/DD/YY – Total room number per night, per bed type
SPECIAL INCENTIVE TABULATION
INCENTIVE ITEM DESCRIPTION
AMOUNT TOTAL REIMBURSEMENT REQUEST
_________________________ ________________________
Hotel Authorized Signature Approved By
_________________________ ________________________
Title Title
_________________________ ________________________
Date Date
Communications & Marketing
1 Trophy Wood Drive
Trophy Club, TX 76262
682-237-2987
www.trophyclub.org
Page 124 of 125
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB, TEXAS, FINDING THAT THE TOWN COUNCIL HAS NO
CONFIDENCE IN COUNCIL MEMBER, PLACE 1, STACEY BAUER;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas (the “Town”) is a home rule municipal
corporation and political subdivision of the State of Texas authorized to adopt resolutions and perform
legislative acts pursuant to the Town Charter and the laws of the State of Texas; and
WHEREAS, felony theft charges have been brought against Council Member, Place 1,
Stacey Bauer, as publicly reported and confirmed in “The State of Texas vs. Stacey Renee Bauer”
Case No. F25-1815-158, in the 158th Judicial District Court; and
WHEREAS, the Town Council finds that by conducting a public meeting in accordance with
Texas Gov’t Code Ch. 551 (the “Act”) the Town Council has provided Council Member, Place 1,
Stacey Bauer, with due notice and an opportunity to be heard.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
SECTION 1. The facts and recitals set forth in the preamble of this resolution are hereby
found to be true and correct.
SECTION 2. In the exercise of the Town Council’s governmental functions and
legislative power and authority, the Town Council hereby finds that it has no confidence in Council
Member, Place 1, Stacey Bauer and her ability to fulfill her official elected duties, which she has
sworn to perform as a member of the Town Council of the Town of Trophy Club, Texas.
SECTION 3. The meeting at which this resolution was considered and adopted was
conducted in accordance with the Act.
SECTION 4. This resolution shall become effective from and after its date of passage.
PASSED AND APPROVED THIS THE ______ DAY OF JULY 2025.
______________________________
Jeannette Tiffany, Mayor
ATTEST:
___________________________
Tammy Dixon, Town Secretary
APPROVED AS TO FORM:
____________________________
Dean Roggia, Town Attorney
Page 125 of 125
HANDOUTS
DISTRIBUTED
AT MEETING
Tonight's vote is not merely procedural, it's a decision about character and truth,values essential to
public service.
Council Member Stacey Bauer was indicted on felony theft charges. She has publicly denied the
allegations, and many have rightly cited the principle of innocent until proven guilty.
That's a fair standard. So, let's apply it, not based on rumor or politics, but on official court documents.
What I hold is a plea recommendation, signed by the Denton County Assistant District Attorney. Ms.
Bauer's attorney and Ms. Bauer herself.This agreement was entered into on....June 24.
The terms are as follows:
1. A guilty plea to theft.
2. A$1,000 fine.
3. 10 years deferred adjudication.
4. A pre-sentencing investigation.
5. Restitution of stolen funds.
This is not an allegation. It is a formal admission of guilt. I'm sure this will shock some here tonight.
f
Especially those who have supported Ms. Bauer in good faith. But the facts have changed.The truth is
now documented. Continued support in light of this plea betrays the trust of the residents.
Still, even after agreeing to this plea, she has continued to deny responsibility and blame others,
primarily the Mayor, along with the Town staff and now the private citizens.These attempts to shift the
focus from being criminal to political, are not only unconvincing. They only serve to undermine the
dignity of her office.
The Town Attorney will obviously need to review whether this agreement triggers automatic
disqualification under Texas law,that is a legal process.
Tonight, we face a moral choice not a political one.
A vote of no confidence will not immediately remove Ms. Bauer from office, but it will send a clear and
unified message that this Council will not ignore misconduct.That Trophy Club holds itself to a higher
standard. And that the residents 'deserve transparency and accountability from those who represent
them.
This vote is about more than one individual. It's about restoring public trust and reaffirming the integrity
of our local government.
It
dewed on 6/25/2025 by Rebecca Hobon
FAc - icits - 160 1,. fIR-'1
Cause No. ILED. 6/25/2025 12:45 PM
David Trantham
The State of Texas * In The 158th Judiftiton County District Clerk
* By: Angela Trujillo, Deputy
vS. *
District Court of
*
Gtace1/44, f5cLum * Denton County,Texas
COURT SETTING
The/et f 1012e4Gbi ii:.;The Defendant in this cause is charged with 0 PV _ e. _ _010301_ t ICOICCO
,
The range of punishment is . On a plea of Guilty/True, the District
Attorney w-11 recommend the following plea bargain:
4,
1 ,000 , i u otefla, asi Totervic -r Ratii-K,-flok%
This Plea Bargain Recommendation will remain open until Announcement Docket. If not accepted and set
for a plea at or before the Announcement Docket the offer may be withdrawn. If this case is set on the jury
trial docket or the contested revocation docket.the plea bargain offer will be considered rejected.
CONTINUANCE DATA
,..., -----1, ,,.....----
Case passed to: _ -." ---1 4- S a.) /....,3 at 12r- -tD (a.m. f .m.)
The purpose of this setting is: rIA.
Additional setting of: at (a.m. 'p.m.)
The purpose of this setting is: _
The appearance of the Defendant at the next setting is required. This is the ONLY NOTICE of the
case setting(s) you will receive, no • ` i nal not. • 'ill be provided.
t
Assistant District Attorney A rncv e Defendant
06
Bar Card No. Email Address (required)
La/ -1 ) OaC 317 '3/r 3‘31
Date Signed Phone Number Phone Number (required)
This Setting is agreed to by the parties or set by:
JUDGE /ADMINISTRATOR
Need Discovery PT[)Candidate Specialty Court Candidate
—
Pending Charges in Intake ,Waiting on Labs Call PSI a/ 940-349-3195
--
Doc ID:c8e83bca6e3fde09194958b4162bb35a0212f3e5
•
REGISTER OF Ac nos
CASE No,.F25-1815-158
The State of Texas vs Stacey Renee Bauer § Case Type: Felony by Indictment
Date Filed: 050812025
Location: 158th Judicial District Court
Judicial Officer: Burgess,Steve
§ File CustodyiLocalion: District Clerk's Office
P. LN-roiror_inok
Lead Attorneys
Defendant Bauer.Stacev Renee Lanny Begley
Retained
217 Oakmont DR 1020 Macon Street Suite g
Trophy Club,TX 75262 Fort Worth,TX 76102
817-870-g8851K)
817-886-2536(F)
State of Texas State Of Texas
CHARGE INTORNLATION
Charges:Bauer,Stacey Renee Statute Level Date
1. THEFT PROP> 3CP,:<$1.50kt. 31.03(0(5) 3rd Degree Felony 0110112021
EVENTS as ORDERS or alim Cocar
OTHER EVENTS ND 1MS
05108f2025 True Bill of Indictment(OCA)
Bond Set at$TBD
05108,2025 Order Transferring Cases-Indicted
0510812025 Capias/Precept Issued
Sent to SO Warrant
05109!2025 Precept
Bauer,Stacey Renee Served 050412025
Returned 051352025
0at30120e5 Letter of Representation
Party: Brawn,Jeffrey
05034/2025 Appearance of Counsel
and Notice to State for Compliance
Party: Bauer,Staoe Renee
Party 2 Mohr,Blakely I
M4/2025 Defendant's Acknowledgement of Alleged Offenses,Rights,Bonds
1:1501420e5 Bail Form
00)052025 Capias/Precept Returned Executed
050612025 Courts'notice of setting
Defendant
Sent to: Bauer,Stacey Renee
061152025 Motion for Substitution of Counsel
Party: Bauer,Stacey Renee
08/10r21325 Order Substituting AttomeylCounsel(Judicial Officer Burgess,Steve)
05/102025 Waiver of Arraignment Rights
051112025 Notice or Order Electronically Delivered
Sent to:: Begley,Lanny
Sent to:: Brown,Jeffrey
Sent to:: Mohr,Blakely I
Sent to:: State Of Texas
05111,2025 Notice or Order Electronically Delivered
Sent to:: Begley,Lanny
Sent to: Mohr,Blakely I
Sent to:: State Of Texas
135252025 Court Setting Plea Bargain Data f Continuance Data
1:154252025 Letter of Representation
Party: Mohr,Blakely
077152025 CANCELED Arraignment hearing (8:30 AM)(Judicial Officer Burgess,Steve)
R set
077252025 Announcement (8:30 AM)(Judicial Officer Burgess,Steve)
077252025 Court Setting Plea Bargain Data f Continuance Data
07)252025 Defendant's Appl_for Subpoenas):Subpoena(s)issued to
Curtjn C1 Ctritl CiFri-env:4103651395
07/252122 Defendant's Appl_for Subprienia(s):Subpoena(s)issued to
Danny Mayer;Jared King;R_Jeanette Tiffany;Many Nirriphiva:Jennifer Olson-eni4f0385/3951
0812112025 111.141.11, LOWCVIII. N8.321AM1 ISLII
Tammy Dixon
From: Patricia Jayne Keefer @gmail.com>
Sent: Sunday,July 27, 2025 3:54 PM
To: Mayor&Council
Cc: Brandon Wright;Tammy Dixon; Matt Cox
Subject: Public Comment on the July 28, 2025 PD-AMD-25-002 (Hutchins BBQ PD Amendment)
agenda Item
Caution:This email originated from outside of the organization. Do not click links or open
attachments unless you recognize the sender and know the content is safe. When in doubt, contact
netGenius.
Please add this email to the record of Public Comment on the July 28, 2025 PD-AMD-25-002
(Hutchins BBQ PD Amendment) agenda Item. Thank you.
For the record my name is Pat Keefer, and we've lived on Fresh Meadow since 1984. Full disclosure
—fan and patron of Hutchins but not able to appear in person.
Being part of the six residents who publicly championed decisions in favor of retaining our Town's
zoning Allowed Uses with respect to the U-Haul zoning violations has caused people to ask for my
help on cleaning up the appearance of the north side of Hutchins, the southeast corner of PD-25 and
the 7-11 corner. Rather than leading these efforts, I enabled others and am simply contributing.
First, it is absolutely thrilling to see Hutchins' well-deserved success.
I am supportive of the modification to allow the patio being enclosed.
In terms of the parking. If the creative agreement with the Holiday Inn does not cause the hotel to
become under-parked for its zoning requirements, then this is also supported.
It is fervently hoped that the parking agreement would eliminate the Hutchins vehicles and supplies
often observed to be blocking the north side Fire Lanes. It is critical that the safety of the community
take priority. Fanned with prevailing winds from the south and fueled by ready, dry grass to the
immediate north of Hutchins, an accidental fire could easily spread to Town offices and homes north
of Hutchins very quickly.
In exchange for the second round of zoning modifications I would ask Hutchins for two changes:
1. Keep the trash inside its enclosure with the enclosure's doors closed at all times.
2. Keep all supplies inside the structure or in aesthetically pleasing organized containers.
While a comment was made during the P&Z meeting that 'it is normal to have supplies and such in
the back', this kind of Fire Lane blocking and disorganized materials have not been seen at other
restaurant venues in Trophy Club.
i
Finally, it would be great if Hutchins and the Town worked together to have a placard or display in the
Hutchins vestibule that promoted the rest of the Town.
Thank you to Hutchins for being such a great business and thank you to all who work to keep Trophy
Club a Great Place to Call Home.
Wishing You Blue Skies and TailwindsTM,
Pat
Patricia Jayne (Pat) Keefer
FAI Gold Medalist, Round the World Air Race
Director, www.lonestarflight.org/board-members/keefer/
Recipient,Wright Master Pilot Award
Donor, www.lonestarflight.org/fly/piper-pa-39-twin-comanche/
President, Patricia Jayne Keefer Foundation
Retired President, U.S. Air Race, Inc.www.us-airrace.org
TM of Tailwinds.com
2
Tammy Dixon
From: Patricia Jayne Keefer 10110We gmail.com>
Sent: Sunday,July 27, 2025 4:18 PM
To: Mayor&Council
Cc: Tammy Dixon; Matt Cox; Brandon Wright
Subject: Public Comment#8. Development Agreement agenda Item
Caution:This email originated from outside of the organization. Do not click links or open
attachments unless you recognize the sender and know the content is safe. When in doubt, contact
netGenius.
Please add this email to the record of Public Comment on the July 28, 2025 #8. Development
Agreement agenda Item. Thank you.
For the record my name is Pat Keefer, and we've lived on Fresh Meadow since 1984. I'm not able to
appear in person but the 2012ish extensive work on the Town's first Storm Water remediation project
leads me to comment here. Teague Nall Perkins (TNP) presented solutions that failed to consider the
flood waters that flow off the golf course at a high rate of speed and often flooded many Fresh
Meadow homes. Homeowners banded together and the Town Council changed the
recommended solutions to address the golf course storm water flow. The Town addressed it for many
but not all Fresh Meadow homes. Our home is one of the fortunate ones that has not flooded.
The very expensive and highly disruptive storm water remediation Inverness project currently under
construction is TNP's second attempt to address flooding in this area.
These experiences and the land's proximity to Lake Grapevine lead me to read the Development
Agreement under discussion with specific focus on storm water.
On Page 3 Storm water services are referenced as being provided to the development.
I would suggest clarifying it to include a statement similar to this "Storm water services will be
provided assuming the developer installs adequate storm water drains to handle a 100-year flood
event."
In the event that the land is partially or entirely in a floodplain, I would suggest
eliminating volunteering the Town to provide any storm water services.
Special thanks for all you do for the Town in light of the extensive Retreat package discussed last week.
Wishing You Blue Skies and TailwindsT",
Pat
1
Patricia Jayne (Pat) Keefer
FAI Gold Medalist, Round the World Air Race
Director, www.Lonestarflight.org/board-members/keefer/
Recipient,Wright Master Pilot Award
Donor, www.lonestarflight.org/fly/piper-pa-39-twin-comanche/
President, Patricia Jayne Keefer Foundation
Retired President, U.S. Air Race, Inc.www.us-airrace.org
TM of Tailwinds.com
2