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Minutes TC 08/26/1985MINUTES OF REGULAR MEETING TOWN OF TROPHY CLUB TROPHY CLUB, TEXAS STATE OF TEXASCOUNTY OF DENTON ) ) The Town Council of the Town of Trophy Club met in Special Session on Monday August 26, 1985 at 7:00PM at the Municipal Utility District Building. The meeting was open to the Public with the following officers and members present: Jim Carter Terry Vance Bettye Dayton George Doran Aldo Martignago Ted Neidenberger David Nolte Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Marshal constituting a quorum, with the following members of the Town staff: Mr. John Hill John Jacobs Donna Welsh CALL TO ORDER Attorney City Treasurer City Secretary Mayor Carter called the meeting to order at 7:OOPM. INVOCATION The Invocation was given by Mrs. Kathy Levine. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Marshal Nolte. CONSIDERATION OF MINUTES Mayor Pro Tem Vance made a motion to approve the minutes of the August 12, 1985 Regular Meeting with corrections, Council Member Doran seconded, motion carried unanimously. PRESENTATION: TEXAS POWER AND LIGHT Mr. Mike McKinney, District Manager of Texas Power and Light addressed the Council. Mr. McKinney also introduced Mr. Ed Smith and Mr. Mark Casey, also with T.P.& L. Mr. McKinney asked the Council to approve a letter that was sent to them asking that T.P.& L. be allowed to reconstruct Feeder No. 24, from a point where it leaves the Trophy Club Sub -Station, throughout the northern and eastern perimeter of Trophy Club, using what the Power Company calls "armless construction". Mr. McKinney stated the reason for the request was the growth in the eastern portion of Trophy Club including two new sections, 12 and 13. The existing feeder capacity in the eastern half of Trophy Club will be overloaded approximately 30% this winter. There is no back-up for this line at this time. Mayor Carter explained to the Citizenery the reason Texas Power and Light made this request was because of Ordinance No. O 85-20 that requires the undergrounding of utilities. The Power Company would like the Council to waive this portion of the Ordinance. Mayor Carter pointed out that this line runs through Sections 12 and 13, which are new areas being developed in Trophy Club. Mr. McKinney explained that the existing poles would be used, except for those that have been damaged by the elements. Some of the poles have been up for 30 years. Mr. Smith stated that they would not be adding more lines but replacing the existing line with a larger 477 Feeder. The existing arms would be replaced with an 18" bracket. Mr. McKinney stated that the cost to underground the service line would be approximately $700,000.00. Mayor Carter stated that the Council would need time to review the request by the Power Company. The matter will be discussed further at the September 9, Regular Meeting. PRESENTATIONS BY COUNCIL: Council Member Doran stated that the coverage by the Grapevine Sun and other media had helped with informing residents of City matters. An add was also taken out in the paper announcing the upcoming meetings as well as cable coverage, and a sign at the entrance. Council Member Dayton pointed out a safety hazzard that has been brought to her attention. The problem is golf carts, when they are required to cross streets in the area to get to the next tee box. Council Member Dayton suggested sending a letter to the Club making them aware of the problem. Another suggestion was to post warning signs at the edge of the street for the golfers to stop and check traffic before crossing. Council Member Dayton also asked if it would be possible to change the meeting dates to the second and fourth Tuesday or Wednesday nights. Council Member Dayton felt that the turn out for the meetings would be better. Mayor Carter pointed out that the M.U.D.'s have their meetings on Tuesday nights. The matter will be looked into. Mayor Carter pointed out to the Council that the Citizen Identification Committee did not have a Chairman. He felt that for better organization, a Chairman should be appointed. Mayor Carter introduced Mr. Ed Lenz, a member of the Committee. Council Member Dayton made a motion to appoint Mr. Lenz as Chairman of the Committee, Council Member Martignago seconded, motion carried unanimously. PRESENTATIONS BY CITIZENS: Mr Gladstone Trotman, 16 Creekmere, asked the Council if they were aware of the flooding problem in M.U.D. #3. Mayor Carter stated that this is one of the areas that the Planning and Zoning Commission is addressing. The Commission has stated that this is one of the areas they would like to hold a hearing on to get Citizen input. Mr. Steve Landon, 103 Summit Cove. Mr. Landon was concerned with the debris on the streets. He stated that since he has moved in it seems the streets in the area are not being cleaned. Mr. David Weaver, Trustee on the C.I.A. Board, stated that the C.I.A. has contracted with a new service and will now be cleaning each street every month. Mayor Carter asked Mr. Hill to look into a litter Ordinance for the City to adopt. CONSIDERATION OF ORDINANCES The Mobile Home Ordinance was again reviewed by the Council. The Council was still not pleased with the verbage of the Ordinance. They would like to see the following items incorporated into the Ordinance: 1. A provision for permits- This would deal with mobile homes in the area temporarily, construction trailers, etc. 2. Exclude Vans, so as not to include a vehicle used every day for transportation. 3. A specific description that involves size, wheelbase, length, etc. Council Member Neidenberger made a motion to table the Ordinance until these items could be incorporated, Council Member Doran seconded, motion carried unanimously. PRESENTATION: SECURITY STUDY COMMITTEE Marshal David Nolte, Chairman of the Committee, introduced the members of the committee. They are, Pearl Ford, William Lagoni, Marianne Peterson, Jimmy Sturdevant, and Richard Venetoff. Marshal Nolte stated that the Committee had been meeting every week since May 22. The Committee met with several security and law enforcement agencies both Jointly and individually to discuss their services and the avai1ibility of contracting their services. Marshal Nolte stated that after hours of fact gathering and studying, the committee recommends to the City of Trophy Club, the need to establish their own police department. The Committee was in unanimous agreement on this fact, but were split on the avenues and time lapse involved in obtaining that goal. The Committee agreed unanimously not to continue with the security as Trophy Club has now. Two important facts that went into that decision were: 1. The ability to provide certified peace officers compatible to cost factors available from other avenues. 2. Community acceptance to the current security status. The two alternatives are contracting with the Denton County Sheriff's Office, or having a Trophy Club Police Department. The benefits of having these two alternatives will be presented by the Committee members. BENEFITS OF CONTRACTING POLICE NEEDS: MR. JIMMY STURDEVANT * Mr. Sturdevant stated that contracting for police needs relieved Trophy Club in the short term of administrative duties/responsibilities/ obligations of establishing our own department: - Hiring process - Pay increase considerations - Grievance proceedings - Disciplinary proceedings - IRS and FICA requirements - Retirement and medical benefits - Secretarial support - Etc. * Buys Trophy Club some time to establish/stabilize financial affairs. * Gives Trophy Club flexability in adjusting the protection/enforcement as they pertain to needs and wants: - Manpower - Duty hours - Personalities - Etc. * Meets the needs of the Trophy Community without the necessity of having full time employees. * Establishes an experiance base which we can utilize to assist us in determining the needs/wants reference our own police department. BENEFITS OF A TROPHY CLUB POLICE DEPARTMENT: BILL LAGONI Mr. Lagoni stated the following facts in favor of a City Police Department: * All funds expended will be used for building the City's own inventory of equipment. * The cost of starting Trophy Club's Police Department would be less than contracting. * With Trophy Club's Department there would be better control over the offices and we would be able to priortize their usage. * Would be able to screen applicants. * There would be better community relations with officers that were based here all the time, they would feel like part of the community. * Community acceptance would be greater as the residents got to know the officers. * The city would have better city ordinance enforcement because of envolvement by the police department. * Manpower could be utilized in time slots as needed without contract amendments. * With the Mayor's office handling the municipal court the revenues from local ordinance enforcement would be kept in the city. * Any "special assignments" such as Juvenile cases, investigations, would not be an extra charge. Our- own officers would do this as part of their Jobs. * The chief could handle administrative details. * New officers would try harder to please the community. * Trophy Club's own department, with controlled growth, will never cost the community more than it could afford. TROPHY CLUB'S POLICE DEPARTMENT: MARIANNE PETERSON Mrs. Peterson stated that she agreed with Mr. Lagoni~ Trophy Club should have its own force. The biggest advantage of having our own officers is that the residents would get to know the officers. Mrs. Peterson stated that it might be easier going with Denton County Sheriff's Department, but anything worth having is worth working for. DISPATCH: ROGER UNGER, FIRE CHIEF Mr. Unger stated that at the present time the company that provides security in Trophy Club, also provides dispatch. Therefore, Trophy Club is not paying the full cost of operating a dispatch system, but a $5.00 per hour charge. Mr. Unger stated that the present dispatch was excellant. It is on the premises and manned -24 hours a day. LAW ENFORCEMENT SERVICES COST COMPARISON: RICHARD VENETOFF Mr. Venetoff presented a cost analysis showing a budget for Trophy Club Police Department, Denton County Sheriff's Department, and Network Security. All were based on 65% coverage or 16 to 18 hours coverage per day. The general concensus was to not consider the Network Security because the cost is high for very little service. The cost analysis showed that the Trophy Club Police Department would be the best way to go financially, however, this does riot include the dispatch. (A copy of the fincial report is filed with the minutes). Mrs. Pearl Ford, a member of the Committee, stated that the committee tried to be objective in reviewing the situation. Mrs. Ford felt that Trophy Club should contract for one year and let the Marshal monitor the situation to see Just what the needs are in Trophy Club. Several members of the Volunteer Fire Department of Trophy Club were there and expressed concern over contracting with Denton County Sheriff's Department. Their experience working with the Department in the past has not been acceptable. They stated concern over the bad response time from Denton and the fact that at times there are only two officers to cover, the whole county. Marshal Nolte stated that he has talked with Sheriff Randy Kaisner and was assured that Trophy Club would get excellant coverage. Marshal Nolte has also talked with neighboring towns concerning mutual aid in the hours Trophy Club would riot be covered on site. Mayor Carter asked Chief Unger to talk with neighboring towns and see if they would be interested in contracting with Trophy Club if dispatch was set up for the City. Council Member Neidenberger Committee on the work they information, Council Member unanimously. made a Resolution to commend the have done to secure this Doran seconded, motion carried The general concensus of the Council was to take time to review all of the material offered. Marshal Nolte stated that if more information was needed, the Committee would provide it to the Council. Marshal Nolte also asked the Council to make a decision as to what his specific duties will be. The Council stated that they would like to see some information on possibly a one or two man force, information on Trophy Club's own dispatch, and what the charges might be for other cities to come on line if Trophy Club offered dispatch service. Mayor Pro Tem Vance made a motion to extend the tenure of the Committee 30 days, Council Member Dayton seconded, motion carried unanimously, Mayor Pro Tem Vance made a motion to adjoCouncil Member Martignago seconded, motion carried unaninfouly, /rwwn Aa we r?-,- TF — C22�z� City .secretary MA