Minutes TC 05/19/2014MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, May 19, 2014 at 7:30 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, May 19, 2014. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White
Mayor
Jeannette Tiffany
Mayor Pro Tem, Place 2
Philip Shoffner
Council Member, Place 6
Greg Lamont
Council Member, Place 5
Bill Rose
Council Member, Place 1
C. Nick Sanders
Mayor Elect
Jim Parrow
Council Member Elect, Place 1
Garrett Reed
Council Member Elect, Place 2
Rhylan Rowe
Council Member Elect, Place 3
TOWN COUNCIL MEMBERS ABSENT:
Danny Mayer Council. Member, Place 4
STAFF AND GUEST(S) PRESENT:
Mike Slye
Town Manager
Stephen Seidel
Assistant Town Manager
Tammy Ard
Town Secretary
Patricia Adams
Town Attorney
April Reiling
PIO/Marketing Manager
Scott Kniffen
Police Chief
Danny Thomas
Fire Chief
Steven Glickman
Finance Director
Adam Adams
Parks & Recreation Director
Carolyn Huggins
Community Development Director
Mike Pastor
Information Technology Director
Ed Helton
Streets Services Director
Mayor White announced the date of Monday, May 19, 2014 called the Town Council to order and announced a
quorum at 7:30 p.m.
Mayor White announced that Council Members Mayer would be absent.
WORKSHOP SESSION
1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for May 19,
2014.
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for June 2,
2014.
CONVENE INTO REGULAR SESSION -START TIME —7:30 P.M.
The Invocation was offered by Chief Thomas.
The Pledges were led by April Refiling.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of yourstatement. Topics of presentation should be limited to matters over which the Council has authority.
No citizen presentations were made.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding the Minutes dated May 5, 2014.
4. Consider and take appropriate action regarding a Resolution denying the rate increase requested by
Atmos Energy Corp., Mid -Tex Division, under the company's 2014 annual rate review mechanism (RRM);
requiring Atmos to reimburse reasonable ratemaking expenses; authorizing the Town's participation
with Atmos Cities Steering Committee in any appeals filed; and providing an effective date.
5. Consider and take appropriate action regarding a Resolution authorizing continued participation with the
Steering Committee of Cities served by Oncor; authorizing the payment of $0.11 per capita to the Steering
Committee to fund regulatory and related activities related to Oncor Electric Delivery Company, LLC.; and
providing an effective date.
6. Consider and take appropriate action regarding a Subdivider 's Agreement between the Town and BDMR
Development, LLC for Canterbury Hills, Phase 3, and authorizing the Mayor or her designee to execute
necessary documents.
Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to approve the Consent Agenda as
corrected at the dais.
Motion passed unanimously.
REGULAR SESSION
7. Recognition of current Business Spotlight Partner: DATCU Credit Union in Trophy Club; discussion of same.
April Refiling, PIO/Marketing Manager gave an overview of the Business Spotlight program. The Business Spotlight
partner, a program developed by the Economic Development Corporation 4B (EDC 4B) Board and Town Staff. The
Business Spotlight program is an initiative that features a local Trophy Club business each month in various ways,
including homepage real estate on the Town website, an article on TC Exchange, mentions in the weekly E -News
May 19, 2014 Minutes Page 2 of 7
Blasts, an article in the monthly Around the Town' newsletter and various mentions on Town social media sites
(Facebook & Twitter). Businesses are featured on a first come, first serve basis.
DATCU Trophy Club is the first local business to be featured as a monthly Business Spotlight partner.
8. Consider and take appropriate action regarding a Resolution repealing that portion of Section 2 of
Resolution No. 2013-22 ("Annual Appointment Resolution") appointing citizens to serve on the Ethics
Commission, adopting a new Resolution appointing citizens to serve on the Ethics Commission and
reaffirming existing appointments; and providing an effective date.
Several Commissioners have moved out of town and on Wednesday, April 30, 2014 a Town Council Subcommittee
consisting of Mayor Pro -Tem, Jeannette Tiffany and Council Member Greg Lamont met and interviewed three
applicants to fill three vacancies on the Ethics Commission.
The recommendations from the Town Council Subcommittee are:
• Ronald Eddins — Mr. Eddins will continue to serve in Position 1 until 2015.
• Tom Setser — Appoint Mr. Setser who currently serves as an alternate with a term expiring in 2014 to fill
vacant position number 2 which will expire on September 30, 2016.
• Stephen Flynn — Appoint Mr. Flynn to serve in Position 3 which will expire on September 30, 2014. The
subcommittee recommends that he be reappointed for a full 3 year term upon expiration of this term.
• Roddy Metroka — Appoint Mr. Metroka to serve as an Alternate for the Ethics Commission for the remainder
of the unexpired term ending on September 30, 2014.
Motion made by Mayor Pro Tem Tiffany, seconded by Council Member Rose, to approve Resolution 2014-23
appointing Tom Setser to fill vacant position number 2 which will expire on September 30, 2016, Stephen Flynn to
serve in Position 3 which will expire on September 30, 2014 and appoint Roddy Metroka o serve as an Alternate for
the Ethics Commission for the remainder of the unexpired term ending on September 30, 2014.
Motion passed unanimously.
9. Consider and take appropriate action regarding a Resolution of the Town Council authorizing an economic
development project with Old Town Development and the Trophy Club Economic Development Corporation
46 in accordance with a proposed term sheet; designating terms of the project and providing an effective
date. (First Reading May 5, 2014)
This is the second of the required two (2) readings of an economic incentive resolution allowing EDC 4B to
participate in a developer's agreement authorization the Town Council to allow the EDC -4B to enter into an
agreement with Old Town Development.
Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to approve Resolution 2014-17
authorizing an economic development project with Old Town Development and the Trophy Club Economic
Development Corporation 4B in accordance with a proposed term sheet.
Motion passed unanimously.
10. Town Council Liaison Updates; discussion of same.
• CFAB, May 12
• EDC 4B, May 12
• Park Board, May 13
Town Council liaisons and staff updated the Council and addressed questions regarding meetings attended; no
action taken, update only.
May 19, 2014 Minutes Page 3 of 7
11. Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings;
discussion of same.
• Chamber Luncheon, May 6
• Mayor's Panel, May 7
• Northwest Community Partnership Meeting, May 14
• Metroport, May 15
Mayor White and Council Members updated the Council and addressed questions regarding meetings attended;
no action taken, update only.
12. Consider and take appropriate action regarding an Ordinance canvassing the returns of the May 10, 2014
Joint General and Special Elections for the purpose of electing (1) Mayor for a three (3) year term and two
(2) Council members for place #1 and place #2 to the Town Council for a three (3) year term each, to elect
one (1) Council Member for place #3 for a one (1) year term in order to fill the remainder of an unexpired
term of office of Place #3 created by a vacancy (term expiring May, 2015) and a special election to
reauthorize the local sales and use tax at the rate of one -fourth of one percent (0.25) to continue providing
revenue for maintenance and repair of municipal streets for a period of ten years; providing for
confirmation of vote tabulations; authorizing the issuance of certificates of election and canvass of election;
and providing an effective date.
Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to approve Ordinance 2014-12
canvassing the returns of the May 10, 2014 Joint General and Special Elections for the purpose of electing (1)
Mayor for a three (3) year term and two (2) Council members for place #1 and place #2 to the Town Council for a
three (3) year term each, to elect one (1) Council Member for place #3 for a one (1) year term in order to fill the
remainder of an unexpired term of office of Place #3 created by a vacancy (term expiring May, 2015) and a special
election to reauthorize the local sales and use tax at the rate of one -fourth of one percent (0.25) to continue
providing revenue for maintenance and repair of municipal streets for a period of ten years.
Motion passed unanimously.
13. Consider and take appropriate action regarding an Ordinance canvassing the returns and declaring the
results of a Bond Election held on May 10, 2014 in the Town of Trophy Club, Texas to authorize the issuance
of General Obligation Bonds for a joint police and town hall facility; and providing an effective date.
Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to approve Ordinance 2014-13
canvassing the returns and declaring the results of a Bond Election held on May 10, 2014 in the Town of Trophy
Club, Texas not to authorize the issuance of General Obligation Bonds for a joint police and town hall facility.
Motion passed unanimously.
14. Presentation of a Resolution of Gratitude to Connie White for recognition of her dedication and years of
service on the Town Council; discussion of same.
Town Manager Slye read Resolution 2014-20 in recognition of Connie White. Mayor Connie White served with
distinction and honor as an elected official for 31 years, serving from 1983 — 2009 on the Municipal Utility District
Board of Directors, and serving from 2009 - 2014 as the Mayor of the Town of Trophy Club.
Each Council Member thanked Mayor White for her service to the Town of Trophy Club. Mayor White made
outgoing remarks to Council and the residents in the audience.
May 19, 2014 Minutes Page 4 of 7
15. Presentation of a Resolution of Gratitude to Bill Rose for recognition of his dedication and years of service
on the Town Council; discussion of same.
Town Manager Slye read Resolution 2014-21 in recognition of Bill Rose. Council Member Rose served with
distinction and honor as a member of the Town Council for five years; one of which years Council Member Rose
served as Mayor Pro Tem.
Each Council Member thanked Council Member Rose for his service to the Town of Trophy Club. Council Member
Rose made outgoing remarks to Council and the residents in the audience.
16. Presentation of a Resolution of Gratitude to Jeanette Tiffany for recognition of her dedication and years of
service on the Town Council; discussion of same.
Town Manager Slye read Resolution 2014-22 in recognition of Jeannette Tiffany. Council Member Tiffany served
with distinction and honor as a member of the Town Council for three years, one of which years Council Member
Tiffany served as Mayor Pro Tem.
Each Council Member thanked Mayor Pro Tem Tiffany for her service to the Town of Trophy Club. Mayor Pro Tem
Tiffany s made outgoing remarks to Council and the residents in the audience.
17. Oath of Office to be administered by Municipal Court Judge Chambers and presentation of Certificates of
Election from Judge Chambers to incoming Council Members.
Municipal Judge Mark Chambers administered the Oaths of Office to C. Nick Sanders — Mayor Elect, Jim Parrow —
Council Member Elect, Place 1, Garrett Reed — Council Member Elect, Place 2 and Rhylan Rowe — Council Member
Elect, Place 3. Mayor Sanders, Council Member Parrow, Council Member Reed and Council Member Rowe stated
their Statement of Elected Officer and Mayor White presented Certificates of Election to the newly elected Mayor
and Council Members.
Mayor Pro Tem Tiffany called a short break.
Mayor Sanders called the council back into regular session - start time — 8:51 p.m.
Mayor Sanders, Council Member Parrow, Council Member Reed and Council Member Rowe took their seats at the
dais.
18. Remarks to and from incoming Council Members.
Mayor Sanders, Council Member Parrow, Council Member Reed and Council Member Rowe made remarks to the
Council and residents in the audience. Council Members welcomed the newly elected officials.
Julie Folley, 2407 Lilyfield Drive addressed the Council congratulating all newly elected officials and thanked all
outgoing and incoming elected officials for service.
19. Town Manager Slye's update regarding the following; discussion of same.
• Budget Calendar
• Budget Meetings
• Business Cards, Name Tags and Wearables
May 19, 2014 Minutes Page 5 of 7
• Primary Election Run -Off
o Early Voting, Monday, May 19 - Friday, May 23, 7:00 am - 7:00 pm
o Primary Election Run -Off Election Day, Tuesday, May 27, 7:00 am - 7:00 pm
Town Manager Slye updated the Council and addressed questions; no action taken, update only.
20. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Mayor Sanders asked that "Consider and take appropriate action regarding moving Town Council Meetings to
Tuesdays" be placed on the list.
Mayor Sanders asked that "Consider and take appropriate action regarding state champs be painted on the water
tower" be placed on the list.
Council Member Lamont requested item #1 "Consider and take appropriate action regarding the creation of o
"Going Green" initiative throughout the Town. (White 2/24/2011)" be removed from the list.
Council Member Lamont requested item #6 "Discuss and take appropriate action regarding annexation of the PID
into the MUD (Rose 4/21/2014)" be removed from the list.
Council Member Lamont requested item #3 "Ordinance update regarding home occupation and number criteria for
single family residential. (Lamont 7/15)" be removed from the list.
EXECUTIVE SESSION
21. Council to convene into executive session to discuss or deliberate the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or employee pursuant to Section
551.074 (a) (1) of the Texas Open Meetings Act Personnel Matters (§551.074(a)(1)):
(1) Appointment of Mayor Pro Tem.
Mayor Sanders requested that council not go into executive session to consider this item.
CONVENE INTO EXECUTIVE SESSION — did not convene into Executive Session
RECONVENE INTO REGULAR SESSION - did not convene into Executive Session
RECONVENE INTO REGULAR SESSION
22. Consider and take appropriate action regarding the Executive Session.
Motion made by Council Member Parrow, seconded by Council Member Reed, to appoint Greg Lamont as Mayor
Pro Tem for the next year.
Motion carried 5-0-0 with Mayor Sanders, Council Member Parrow, Council Member Shoffner, Council Member
Reed, and Council Member Rowe voting for and Council Member Lamont abstaining.
May 19, 2014 Minutes Page 6 of 7
ADJOURN
Motion made by Council Member Shoffner, seconded
unani usly. Meeting ad* d at 9:42 p.m.
Ta Ard, To n Secretary
Totf Trophy Club, Texas
by Council Member Parrow, to adjourn. Motion carried
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
May 19, 2014 Minutes Page 7 of 7