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07.09.2025 CCPD Agenda Packet TOWN OF TROPHY CLUB CRIME CONTROL & PREVENTION DISTRICT AGENDA MEETING 1 Trophy Wood Drive Trophy Club, Texas 76262 July 9, 2025 6:00 PM Council Chambers CALL TO ORDER AND ANNOUNCE A QUORUM PUBLIC COMMENT(S) This is an opportunity for citizens to address the Board/Commission on any matter pursuant to Texas Government Code Sec. 551.007. The Board/Commission is not permitted to discuss or take action on any presentations made concerning matters that are not listed on the agenda. Presentations are limited to matters over which the Board/Commission has authority. Speakers have up to three (3) minutes or the time limit determined by the Presiding Officer. Each speaker must have submitted their request to speak by completing the Speaker’s Form or may email tdixon@trophyclub.org REGULAR ITEMS 1. Consider approval of the Trophy Club Crime Control and Prevention District Board minutes for June 4, 2025. 2. Conduct a public hearing and consider approval of the FY 2026 proposed annual budget for the Trophy Club Crime Control and Prevention District. FUTURE AGENDA ITEMS ADJOURN The Board/Commission may convene into executive session to discuss posted items as allowed by Texas Government Code Sections 551.071 through 551.076 and Section 551.087. Notice is hereby given that a quorum of the Town of Trophy Club Town Council may be in attendance at this meeting. The Town Council will not deliberate or take any action. Page 1 of 12 CERTIFICATION I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall for the Town of Trophy Club, Texas, in a place convenient and readily accessible to the general public at all times on the following date and time:July 1, 2025, at 4:00 p.m., and said Notice of Meeting was also posted concurrently on the Town’s website in accordance with Texas Government Code Ch. 551 at least 72 hours prior to the scheduled time of said meeting. __________________________________ Julie Swartz Administrative Assistant If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and reasonable accommodations will be made to assist you. Page 2 of 12 CRIME CONTROL & PREVENTION DISTRICT COMMUNICATION MEETING DATE: July 9, 2025 FROM: AGENDA ITEM: Consider approval of the Trophy Club Crime Control and Prevention District Board minutes for June 4, 2025. BACKGROUND/SUMMARY: BOARD REVIEW/CITIZEN FEEDBACK: FISCAL IMPACT: LEGAL REVIEW: ATTACHMENTS: 1. June 4, 2025 Minutes ACTIONS/OPTIONS: Page 3 of 12 MINUTES FROM REGULAR SESSION BOARD OF THE CRIME CONTROL AND PREVENTION DISTRICT MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS Wednesday, June 4, 2025, at 6:00 P.M. Council Chambers The Crime Control and Prevention District Board of the Town of Trophy Club, Texas, met in a Regular Session on Wednesday, June 4, 2025. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF TARRANT § CCPD BOARD MEMBERS PRESENT: Marc Bartels, President Christine Udvar-Hazy, Vice President Christopher McAllister, Member Royce Labor, Member Marion Hawker, Member CCPD BOARD MEMBERS ABSENT: Leo Daniels, Member STAFF AND GUEST(S) PRESENT: Patrick Arata, Chief of Police Julie Swartz, Administrative Assistant April Duvall, Director of Finance CALL TO ORDER AND ANNOUNCE A QUORUM Board member Bartels called the meeting to order and announced quorum at 6:00 p.m. PUBLIC COMMENTS Citizens are allowed four (4) minutes to address the Board regarding an item over which the Board has policy or oversight authority as provided by Texas law, the ethics order, or other policy order. No public comments. Page 4 of 12 REGULAR SESSION 1. Consider and take appropriate action regarding the Crime Control and Prevention District Board Minutes for April 23, 2025. Minutes reviewed and motion passed unanimously. 2. Conduct public hearing and consider approval of FY 2026 proposed annual budget for Trophy Club Crime Control and Prevention District. At 6:01 p.m. the public hearing opened. Chief discussed how Flock system has benefited the PD and Town greatly; is considering adding more cameras (after this funding) to benefit Town even more. Will additionally be purchasing K9 vehicle and admin vehicle. Training & education will continue to help elderly victims from online fraud. Traffic safety will continue and is a priority. EVO Drone was tested & seems to be best option, would invest in 2 so one could stay up while other has battery charging after flight time. Motion to approve budget. Royce Labor, Christine Hazy second the vote. Budget passes 5-0 ADJOURN Meeting adjourned at 6:30 p.m. Marc Bartels Julie Swartz Town of Trophy Club Town of Trophy Club *The video of the meeting is posted on the Town’s YouTube page Page 5 of 12 CRIME CONTROL & PREVENTION DISTRICT COMMUNICATION MEETING DATE: July 9, 2025 FROM: Patrick Arata, Chief of Police AGENDA ITEM: Conduct a public hearing and consider approval of the FY 2026 proposed annual budget for the Trophy Club Crime Control and Prevention District. BACKGROUND/SUMMARY: The proposed FY 2026 Crime Control and Prevention District (CCPD) budget is designed to support the Trophy Club Police Department’s ongoing efforts to enhance community safety, upgrade critical equipment, and expand officer training and public education programs. Total projected expenditures amount to $539,884, funded by an estimated $430,181 in sales tax, grant and interest revenue. The CCPD fund balance at the end of FY 2024 was $312,685. Key highlights of the CCPD budget include the purchase of two fully equipped police vehicles, expansion of officer training programs, and continued support for safety outreach initiatives. Additionally, the department plans to introduce a drone program and upgrade duty weapons with RMR gun sight systems, both funded through the small equipment line item. The budget also covers the third year of the Flock Safety license plate reader system contract and provides resources for community education programs and school resource officer (SRO) support. Furthermore, the Police Department is proposing the addition of a Police Cadet position to the CCPD budget. This position is aimed at helping the department maintain a full staffing level by placing a future officer in the police academy pipeline. The total cost for the position is $110,411.03 for FY 2025-26, and it will be fully funded through the CCPD fund balance. BOARD REVIEW/CITIZEN FEEDBACK: N/A FISCAL IMPACT: The FY 2026 CCPD Budget projects $539,884 in expenditures against revenues of $430,181, resulting in an approximate use of $109,703 in fund balance related to the public safety programs for the Town of Trophy Club. LEGAL REVIEW: N/A ATTACHMENTS: 1. CCPD Budget 2. CCPD Budget presentation Page 6 of 12 ACTIONS/OPTIONS: Staff recommends that the Board conduct the public hearing and move to approve the FY 2026 proposed annual budget for the Trophy Club Crime Control and Prevention District. Page 7 of 12 FY2025-26 Proposed Budget CCPD Fund FY 2022 ACTUAL FY 2023 ACTUAL FY 2024 ACTUAL FY 2025 APPROVED FY 2025 AMENDED FY 2025 YEAR TO DATE FY 2026 PROPOSED FY 2027 PROJECTED Beginning Fund Balance 274,127$ 280,480$ 257,573$ 312,685$ 312,685$ 312,685$ 308,814$ 199,111$ Revenue Sales Tax $ 365,464 $ 373,794 $ 424,044 $ 360,500 $ 360,500 $ 222,692 $ 425,000 $ 437,750 Grant Revenue 483 21,525 12,700 4,000 4,000 - 4,120 4,244 Interest Income - 971 570 1,030 1,030 211 1,061 1,093 Assets Sold - 10,000 - - - - - - Total Revenue 365,947$ 406,290$ 437,314$ 365,530$ 365,530$ 222,903$ 430,181$ 443,086$ Expenditures Personnel Salaries $ - $ - $ - $ - $ - $ - 71,733$ 73,885$ Overtime - 13,700 16,556 20,400 20,400 - 25,000 25,750 Retirement - 1,644 2,185 2,840 2,840 - 13,920 14,338 Medical Insurance - 685 943 - - - 17,924 - Dental Insurance - 41 78 - - - 1,296 - Vision Insurance - 4 14 - - - 271 - Life Insurance & Other - 33 71 - - - 723 - Social Security Taxes - - 1,074 1,265 1,265 - 5,997 6,177 Medicare Taxes - - 241 296 296 - 1,403 1,445 Unemployment Taxes - - 2 - - - 252 260 Workers' Compensation - 585 164 1,087 1,087 209 3,364 3,465 Total Personnel $ - $ 16,692 $ 21,328 $ 25,888 $ 25,888 $ 209 $ 141,884 $ 125,320 Services & Supplies Professional Outside Services 47,913$ 40,468$ 41,402$ 45,000$ 45,000$ 27,573$ 35,000$ 36,050$ Schools & Training 23,571 16,408 21,440 21,500 21,500 4,924 25,000 25,750 Equipment Maintenance - - 530 - - - - - Qualifying Expenses 16,813 7,294 19,716 21,500 21,500 18,877 25,000 25,750 Meetings - 272 1,266 800 800 - 825 850 Office Supplies 1,932 3,135 5,160 600 600 731 2,600 2,678 Postage 245 - 48 100 100 - 1,060 1,092 Publications/Books/Subscription 51 3,952 283 500 500 - 515 530 Uniforms 4,920 19,372 11,430 8,000 8,000 450 8,000 8,240 Protective Clothing - - 855 - - - - - Small Equipment 48,198 73,111 45,898 75,000 75,000 25,007 120,000 123,600 Principle - Lease Payment 33,273 - - - - - - - Interest - Lease Payment 157 - - - - - - - Total Services & Supplies 177,073$ 164,013$ 148,029$ 173,000$ 173,000$ 77,562$ 218,000$ 224,540$ Capital Capital Outlay $ 273,098 $ 248,492 $ 212,844 $ 160,000 $ 204,331 $ 149,003 $ 180,000 $ 185,400 Total Capital 273,098$ 248,492$ 212,844$ 160,000$ 204,331$ 149,003$ 180,000$ 185,400$ Total Expenditures 450,171$ 429,197$ 382,201$ 358,888$ 403,219$ 226,773$ 539,884$ 535,260$ Other Sources (Uses) Transfer Out $ - $ - $ - $ - $ - $ - $ - -$ Lease Proceeds 90,577 - - - - - - - Total Other Sources (Uses)90,577$ -$ -$ -$ -$ -$ -$ -$ Net Increase (Decrease)6,353$ (22,907)$ 55,113$ 6,642$ (37,689)$ (3,871)$ (109,703)$ (92,173)$ Ending Fund Balance $ 280,480 $ 257,573 $ 312,685 $ 319,327 $ 274,996 $ 308,814 $ 199,111 106,938$ Page 8 of 12 “A Standard of Excellence” Trophy Club Police Department 1 Trophy Wood Dr. Trophy Club, Texas 76262 682-237-2960 Fax: 682-237-2997 web: trophyclub.org TOWN OF TROPHY CLUB CRIME CONTROL AND PREVENTION DISTRICT (CCPD) FY 2025-2026 Budget Overview Purpose and Background The Trophy Club Police Department remains committed to public safety by investing in strong programs, effective training, and advanced technology. Our goal is to ensure officers are well-equipped to serve and protect the community. For FY 2025-26, the CCPD will use a portion of its fund balance to support key initiatives, including: •Continuing our K-9 Program as part of our ongoing drug prevention and enforcement efforts. •Purchasing and installing RMR Gun Sight Systems on duty handguns ($21,000). •Launching a new Drone Program to support patrol, search and rescue, and situational awareness ($30,000). •Adding a Police Cadet Position ($110,411.03) Budget Summary Estimated Sales Tax Revenue: $430,181 Beginning Fund Balance: $308,814 Total Proposed Expenditures: $539,884 Ending Fund Balance: $199,111 To fund these priorities, we will use both projected sales tax revenue and a portion of the existing fund balance. FY 2025-26 CCPD Budget Highlights with Justifications Capital Purchases – $180,000 Page 9 of 12 2 Police Vehicles: $60,000 each These new patrol units replace aging vehicles to ensure reliable response times and reduce long-term maintenance costs. Vehicle Equipment & Installation: $30,000 Outfitting vehicles with lights, sirens, communication tools, and safety gear needed for patrol operations. Officer Support and Public Safety Operations Overtime Pay – $31,565 Covers additional staffing needs for School Resource Officers (SROs), community policing efforts, and special safety operations outside regular shifts. Professional Services – $35,000 Includes state-mandated racial profiling reports, legal consultation, and specialized external training to ensure compliance and quality. Firearms & Equipment – $25,000 Supports firearms qualifications, new weapon optics (RMR sights), ammunition, and other safety-related upgrades for duty weapons. Protective Gear/Uniforms – $8,000 Replaces worn-out gear and uniforms to maintain officer safety, professional appearance, and compliance with standards. Office Supplies & Postage – $5,000 Essential daily operational supplies for administrative functions and community outreach materials. Police Cadet Position – $110,411.03 The Police Department is adding funding for a Police Cadet position. This will be an over-hire to ensure the department remains fully staffed. The role is designed to proactively address staffing gaps and support the department’s long- term personnel readiness. Training & Community Education – $25,000 Provides mandatory Texas Commission on Law Enforcement (TCOLE) training for officers, mental health and de-escalation instruction, and leadership development. These courses are critical for officer readiness and community trust. Community Outreach Programs Educational Classes for Residents and Students Programs focus on safety, fraud prevention, teen driving, drug awareness, and internet safety—engaging the community in crime prevention. Small Equipment – $120,000 Page 10 of 12 Automated License Plate Recognition (ALPR) Year 3 of the 5-year Flock Safety contract to enhance crime-solving capability. TASER Support Maintains warranties and replaces parts for 23 TASER units, ensuring all officers have reliable non-lethal force options. SRO Crime Stoppers & Training Funds school-related safety programs and provides SROs with specialized tools to connect with students and address juvenile issues. Drone Program and RMR Gun Sight Systems Supports advanced technology needs with drone deployment and upgraded firearm optics. This funding ensures both programs are operational and fully integrated into department operations. Strategic Focus Areas 1.Investing in Equipment and Technology New tools and updated systems that improve officer performance and public safety. 2.Enhancing Community Safety Programs Programs proven to reduce crime and increase community engagement. 3.Training and Development High-quality training for officers and public education initiatives. Conclusion The proposed FY 2025-26 CCPD budget reflects a balanced and responsible investment in public safety. It addresses both operational needs and long-term strategic priorities by funding: Critical equipment upgrades to ensure our officers have the tools they need to perform their duties safely and effectively. Community education and outreach programs that directly impact crime prevention and public engagement. Ongoing training that promotes professionalism, accountability, and excellence in policing. Personnel investments to sustain full staffing levels, including the addition of a Police Cadet to proactively maintain department readiness. Our recent ranking as the 4th safest city in Texas is not just a milestone—it’s proof that our proactive, data-driven approach is working. But maintaining this standard requires continued investment. The items outlined in this budget are not luxuries; they are Page 11 of 12 necessities for sustaining and enhancing the level of service our community expects and deserves. With the CCPD board’s support, we can build on our successes, address emerging challenges, and keep Trophy Club one of the safest and most desirable communities in the state. We respectfully request approval of the FY 2025-26 CCPD budget. Page 12 of 12 FY2025-26 Proposed Budget CCPD Fund FY 2022  ACTUAL FY 2023  ACTUAL FY 2024  ACTUAL FY 2025  APPROVED FY 2025  AMENDED FY 2025  YEAR TO  DATE FY 2026  PROPOSED FY 2027 PROJECTED Beginning Fund Balance 274,127$     280,480$     257,573$     312,685$     312,685$     312,685$     308,814$     195,958$      Revenue    Sales Tax  $     365,464  $     373,794  $     424,044  $     360,500  $     360,500  $     222,692  $     425,000  $     437,750     Grant Revenue 483               21,525          12,700          4,000            4,000             ‐                     4,120            4,244                Interest Income ‐                     971               570               1,030            1,030            211               1,061            1,093                Assets Sold ‐                     10,000           ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      Total Revenue 365,947$     406,290$     437,314$     365,530$     365,530$     222,903$     430,181$     443,086$       Expenditures Personnel   Salaries  $                ‐     $                ‐     $                ‐     $                ‐     $                ‐     $                ‐   74,221$       76,448$           Overtime ‐                     13,700          16,556          20,400          20,400           ‐                     25,000          25,750              Retirement ‐                     1,644            2,185            2,840            2,840             ‐                     14,278          14,706              Medical Insurance ‐                     685               943                ‐                      ‐                      ‐                     17,924           ‐                       Dental Insurance ‐                     41                  78                   ‐                      ‐                      ‐                     1,296             ‐                         Vision Insurance ‐                     4                    14                   ‐                      ‐                      ‐                     271                ‐                        Life Insurance & Other ‐                     33                  71                   ‐                      ‐                      ‐                     723                ‐                          Social Security Taxes ‐                      ‐                     1,074            1,265            1,265             ‐                     6,152            6,336               Medicare Taxes ‐                      ‐                     241               296               296                ‐                     1,439            1,482                 Unemployment Taxes ‐                      ‐                     2                     ‐                      ‐                      ‐                     252               260                   Workers' Compensation ‐                     585               164               1,087            1,087            209               3,481            3,585             Total Personnel  $                  ‐   $       16,692  $       21,328  $       25,888  $       25,888  $             209  $     145,037  $     128,567  Services & Supplies    Professional Outside Services 47,913$       40,468$       41,402$       45,000$       45,000$       27,573$       35,000$       36,050$           Schools & Training 23,571          16,408          21,440          21,500          21,500          4,924            25,000          25,750              Equipment Maintenance ‐                      ‐                     530                ‐                      ‐                      ‐                      ‐                      ‐                         Qualifying Expenses 16,813          7,294            19,716          21,500          21,500          18,877          25,000          25,750              Meetings ‐                     272               1,266            800               800                ‐                     825               850                   Office Supplies 1,932            3,135            5,160            600               600               731               2,600            2,678                Postage 245                ‐                     48                  100               100                ‐                     1,060            1,092                Publications/Books/Subscription 51                  3,952            283               500               500                ‐                     515               530                   Uniforms 4,920            19,372          11,430          8,000            8,000            450               8,000            8,240                Protective Clothing ‐                      ‐                     855                ‐                      ‐                      ‐                      ‐                      ‐                         Small Equipment 48,198          73,111          45,898          75,000          75,000          25,007          120,000       123,600           Principle ‐ Lease Payment 33,273           ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                         Interest ‐ Lease Payment 157                ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                        Total Services & Supplies 177,073$     164,013$     148,029$     173,000$     173,000$     77,562$       218,000$     224,540$      Capital    Capital Outlay  $     273,098  $     248,492  $     212,844  $     160,000  $     204,331  $     149,003  $     180,000  $     185,400    Total Capital 273,098$     248,492$     212,844$     160,000$     204,331$     149,003$     180,000$     185,400$      Total Expenditures 450,171$     429,197$     382,201$     358,888$     403,219$     226,773$     543,037$     538,507$      Other Sources (Uses)    Transfer Out  $                ‐     $                ‐     $                ‐     $                ‐     $                ‐     $                ‐     $                ‐    ‐$                  Lease Proceeds 90,577           ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      Total Other Sources (Uses) 90,577$        ‐$                   ‐$                   ‐$                   ‐$                   ‐$                   ‐$                  ‐$               Net Increase (Decrease) 6,353$         (22,907)$      55,113$       6,642$         (37,689)$      (3,871)$        (112,856)$   (95,421)$       Ending Fund Balance  $     280,480  $     257,573  $     312,685  $     319,327  $     274,996  $     308,814  $     195,958 100,537$      POSITION TITLE FY 2024 FY 2025 FY 2026 POLICE CADET 0.00 0.00 1.00 TOTAL FTEs 0.00 0.00 1.00 PERSONNEL SCHEDULE