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06.18.2025 TC Agenda Packet Joint MUD MeetingTOWN OF TROPHY CLUB AGENDA TOWN COUNCIL 1 Trophy Wood Drive Trophy Club, Texas 76262 June 18, 2025 4:00 PM EOC Room Joint Special Meeting with Trophy Club Municipal Utility District No. 1 Board of Directors CALL TO ORDER AND ANNOUNCE A QUORUM PUBLIC COMMENT(S) This is an opportunity for citizens to address the Council on any matter pursuant to Texas Government Code 551.007. The Council is not permitted to discuss or take action on any presentations made concerning matters that are not listed on the agenda. Presentations are limited to matters over which the Council has authority. Speakers have up to three (3) minutes or the time limit determined by the Presiding Officer. Each speaker is requested to complete the Speaker’s Form prior to speaking or may email mayorandcouncil@trophyclub.org ITEMS 1.Discussion and take possible action regarding the Fire Protection Services Fiscal Year 2026 Budget. 2.Discussion and take possible action regarding the Interlocal Cooperation Agreement for Administration of Fire Protection Services. ADJOURN The Town Council may convene into executive session to discuss posted items as allowed by Texas Government Code Sections 551.071 through 551.076 and Section 551.087. CERTIFICATION I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall for the Town of Trophy Club, Texas, in a place convenient and readily accessible to the general public at all times on the following date and time: June 13, 2025, at 2:10 p.m., and said Notice of Meeting was also posted concurrently on the Town’s website in accordance with Texas Government Code Ch. 551 at least 72 hours prior to the scheduled time of said meeting. /s/ Tammy Dixon Tammy Dixon, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and reasonable accommodations will be made to assist you. Page 1 of 21 TOWN COUNCIL COMMUNICATION MEETING DATE: June 18, 2025 FROM: Brandon Wright, Town Manager AGENDA ITEM: Discussion and take possible action regarding the Fire Protection Services Fiscal Year 2026 Budget. BACKGROUND/SUMMARY: In accordance with the Interlocal Agreement (ILA), the proposed budget was submitted to the Trophy Club MUD #1 by the required deadline of June 1 to allow for review and feedback. BOARD REVIEW/CITIZEN FEEDBACK: FISCAL IMPACT: The Proposed FY 2025-26 Budget includes a 3% Cost of Living Adjustment (COLA) and a 2%-4% merit increase for Town staff. Operating expenditures for services and supplies remain relatively level with the prior year, while capital outlay reflects an increase to address infrastructure and equipment needs. LEGAL REVIEW: N/A ATTACHMENTS: 1. FY26 Proposed Budget - Fire ACTIONS/OPTIONS: In accordance with the Fire Service Interlocal Agreement, the Town and Trophy Club Municipal Utility District will review the FY 2026 Budget. Page 2 of 21 FY2025-26 Proposed Budget Fire FY 2022  ACTUAL FY 2023  ACTUAL FY 2024  ACTUAL FY 2025  APPROVED FY 2025  AMENDED FY 2025  ACTUALS  AS  OF PERCENT OF  BUDGET SPENT  AS OF FY 2025  ESTIMATE FY 2026  PROPOSED FY 2027 PROJECTED Personnel 5/28/2025 5/28/2025   Salaries  $     693,010  $     853,876  $     953,865  $  1,001,354  $  1,001,354  $     615,125 61.43% $1,001,354  $  1,005,696  $  1,035,867    Part‐Time 37,954          23,176          35,275          50,000          50,000          22,655          45% 50,000        50,000          51,500              Overtime 128,564        126,709        141,629        125,008        125,008        91,399          73% 125,008      125,000       128,750          Longevity 7,574            6,916            7,503            8,515            8,515            7,634            90% 7,634           7,406            7,628               Certification   8,277            10,183          10,449          11,250          11,250          6,294            56% 11,250        10,650          10,970             Cell Phone Stipend 1,082            1,374            1,366            1,350            1,350            828               61% 1,350           1,350            1,391                Salaries ‐ Payout/Separations ‐                      ‐                      ‐                     4,258            4,258            6,087            143% 6,087           10,000          10,500              Retirement 109,271        130,174        148,600        148,657        148,657        96,641          65% 148,657      153,999       158,619          457 Contributions ‐                      ‐                      ‐                      ‐                      ‐                      ‐                     0%‐                   2,000            2,000               Medical Insurance 64,881          75,815          85,995          87,481          87,481          55,570          64% 90,000        96,994          99,904             Dental Insurance 3,959            4,762            7,999            8,400            8,400            5,124            61% 8,500           8,495            8,750               Vision Insurance 498               676               1,761            1,760            1,760            1,082            61% 1,790           1,852            1,907               Life Insurance & Others 3,195            3,869            5,637            4,116            4,116            3,448            84% 5,000           8,201            8,447                Social Security Taxes 51,451          37,956          69,908          69,312          69,312          44,373          64% 69,312        69,451          71,535              Medicare Taxes 12,057          8,874            16,343          16,210          16,210          10,365          64% 16,210        16,243          16,730             Unemployment Taxes 207               116               223               2,520            2,520            1,009            40% 1,185           2,520            2,596               Workers' Compensation 20,249          25,980          21,494          67,300          67,300          12,924          19% 67,300        57,237          58,955             Pre‐Employment Physicals/Testing 4,342            5,875             ‐                     1,000            1,000            524               52% 1,000           1,000            1,030               Tuition Reimbursement 4,043            2,828            4,651            5,000            5,000            2,512            50% 5,000           7,875            8,111             Total Personnel  $  1,150,615  $  1,319,158  $  1,512,697  $  1,613,492  $  1,613,492  $     983,594 61% $1,616,637  $ 1,635,967  $ 1,685,187  Services/Supplies    Professional Outside Services  $       40,504  $             196  $                ‐    $          1,750  $          1,750  $                ‐   0% $        1,750  $         1,850  $         1,906     Physicals/Testing ‐                      ‐                     5,210            7,000            7,000            58                  1% 7,000           6,250            6,438                Recruitment ‐                      ‐                      ‐                     5,000            5,000             ‐                     0% 5,000           5,000            5,000                Software & Support 14,564          15,323          11,283          10,197          10,197          10,404          102% 10,197        10,915          11,242              Tax Administration 1,542            1,579            1,520            1,600            1,600             ‐                     0% 1,600           2,150            2,215                Advertising ‐                      ‐                      ‐                     200               200                ‐                     0% 200              100               103                   Printing 266               249               747               1,100            1,100             ‐                     0% 1,100           1,100            1,133                Schools & Training 11,449          7,889            9,757            19,900          19,900          3,677            18% 19,900        19,900          20,497              Electricity 5,853            5,928            8,889            8,820            8,820            4,973            56% 8,820           9,000            9,450                Water 3,318            4,312            4,288            4,000            4,000            1,999            50% 4,000           4,500            4,635                Communications/Pagers/Mobiles 18,816          18,447          15,851          16,691          16,691          9,987            60% 16,691        17,191          17,707              Building Maintenance 55,628          43,592          23,373          30,000          30,000          18,842          63% 30,000        31,000          31,930              Vehicle Maintenance 24,128          19,588          57,823          51,500          51,500          11,217          22% 51,500        51,500          53,045              Equipment Maintenance 11,155          14,537          11,313          19,500          19,500          6,803            35% 19,500        19,500          20,085              Kitchen/Janitorial Supplies ‐                      ‐                      ‐                     7,200            7,200            1,832            25% 7,200           7,200            7,416                Emergency Management ‐                      ‐                     1,000            1,000            1,000            1,000            100% 1,000           1,000            1,030                Dispatch ‐ Denton County 4,021            5,061            5,622            5,224            5,224            5,224            100% 5,224           4,953            5,102                Copier Rental/Lease ‐                      ‐                     1,471            3,693            3,693            1,292            35% 3,693           2,000            2,060                Dues & Membership 19,154          18,791          26,647          30,000          30,000          30,653          102% 30,000        39,928          41,126              Flags & Repairs ‐                      ‐                      ‐                      ‐                      ‐                      ‐                     0%‐                    ‐                     ‐                        Travel & Per Diem 17,410          17,461          11,000          14,510          14,510          8,947            62% 14,510        14,510          14,945              Office Supplies 267               449               458               500               500               82                  16% 500              500               515                   Printer Supplies 1,371            1,429            120               1,000            1,000             ‐                     0% 1,000           500               515                   Postage 65                  31                  196               100               100               240               240% 100              100               103                   Publications/Books/Subscriptions ‐                      ‐                     105               350               350               707               202% 350              350               361                   Fuel 12,141          11,978          8,928            12,225          12,225          3,647            30% 12,225        10,000          10,300              Uniforms 9,129            9,491            6,302            9,133            9,133            4,298            47% 9,133           9,250            9,528                Safety Equipment/Protective Clothing 16,026          36,947          39,563          40,000          40,000          3,475            9% 40,000        40,000          41,200              Disposable Supplies 46                  35                   ‐                      ‐                      ‐                      ‐                     0%‐                    ‐                     ‐                        Small Equipment 4,705            6,981            3,364            4,000            4,000            2,285            57% 4,000           4,000            4,120                Hardware 2,504            1,283            54                  4,000            4,000            66                  2% 4,000           3,500            3,605                Maintenance Supplies 1,648            1,274            1,075            1,500            1,500            547               36% 1,500           1,500            1,545                Miscellaneous Expense 3,954            2,580            763               3,303            3,303            735               22% 3,303           2,500            2,575                Vehicles ‐                      ‐                      ‐                      ‐                      ‐                     0%‐                    ‐                     ‐                        Programs & Special Projects 16,402          7,354            10,293          16,000          16,000          5,555            35% 16,000        16,000          16,480           Total Services/Supplies  $     296,068  $     252,782  $     267,013  $     330,996  $     330,996  $     138,545 42% $    330,996  $     337,747  $     347,909  Page 3 of 21 FY2025-26 Proposed BudgetFire FY 2022  ACTUAL FY 2023  ACTUAL FY 2024  ACTUAL FY 2025  APPROVED FY 2025  AMENDED FY 2025  ACTUALS  AS  OF PERCENT OF  BUDGET SPENT  AS OF FY 2025  ESTIMATE FY 2026  PROPOSED FY 2027 PROJECTED Capital    Capital Replacement  $       61,639  $       26,077  $          6,332  $                ‐     $                ‐     $                ‐   0% $               ‐    $     218,000  $     105,000     Capital Expenses ‐                      ‐                      ‐                      ‐                      ‐                      ‐                     0%‐                    ‐                     ‐                     Total Capital  $       61,639  $       26,077  $          6,332  $                  ‐   $                  ‐   $                  ‐   $                 ‐   $     218,000  $     105,000  Total Expenditures  $  1,508,321  $  1,598,017  $  1,786,042  $  1,944,488  $  1,944,488  $  1,122,139 58% $1,947,633  $ 2,191,714  $ 2,138,097  POSITION TITLE FY 2024 FY 2025 FY 2026 FIRE CHIEF 0.50 0.50 0.50 FIRE MARSHAL/DEPUTY CHIEF 0.50 0.50 0.50 FIRE CAPTAIN 1.50 1.50 1.50 FIREFIGHTER‐PARAMEDIC 4.50 4.50 4.50 FIREFIGHTER‐EMT 0.50 0.50 0.50 DRIVER/ENGINEER 1.50 1.50 1.50 SENIOR ADMINISTRATIVE ASSISTANT 0.50 0.50 0.50 PT‐FIREFIGHTER PARAMEDIC/EMT 1.08 0.55 0.55 TOTAL FTEs 10.58 10.05 10.05 PERSONNEL SCHEDULE Page 4 of 21 Page 5 of 21 Page 6 of 21 Page 7 of 21 Page 8 of 21 Page 9 of 21 Page 10 of 21 Page 11 of 21 Page 12 of 21 Page 13 of 21 Page 14 of 21 Page 15 of 21 Page 16 of 21 Page 17 of 21 Page 18 of 21 Page 19 of 21 Approved by TC on August 26, 2024 Page 20 of 21 Page 21 of 21