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05.27.2025 TC Agenda PacketTOWN OF TROPHY CLUB MEETING AGENDA TOWN COUNCIL 1 Trophy Wood Drive Trophy Club, Texas 76262 May 27, 2025 6:00 PM Council Chambers CALL WORK SESSION TO ORDER AND ANNOUNCE A QUORUM WORK SESSION ITEM 1.Presentation and discussion regarding the Tax Increment Reinvestment Zone economic development tool, the status of the Town's Tax Increment Reinvestment Zone #1 (TIRZ #1), and the potential use of TIRZ #1 to fund improvements to the area identified in the Small Area Plan. (April Duvall, Director of Finance) ADJOURN WORK SESSION CALL REGULAR MEETING TO ORDER (immediately following Work Session or 7:00 p.m., whichever is later) INVOCATION led by Rev. Bill Eason, Fellowship United Methodist Church PLEDGES led by Council Member Pledge of Allegiance to the American Flag Pledge of Allegiance to the Texas Flag PUBLIC COMMENT(S) This is an opportunity for citizens to address the Council on any matter pursuant to Texas Government Code 551.007. The Council is not permitted to discuss or take action on any presentations made concerning matters that are not listed on the agenda. Presentations are limited to matters over which the Council has authority. Speakers have up to three (3) minutes or the time limit determined by the Presiding Officer. Each speaker is requested to complete the Speaker’s Form prior to speaking or may email mayorandcouncil@trophyclub.org COMMUNITY SPOTLIGHT 2.Receive Annual Update from Metroport Chamber (Sally Aldridge, President & CEO) 3.Presentation by Denton County MHMR. (Pam Guttierrez, MHMR Executive Director) This agenda was amended by adding an Executive Session Item Page 1 of 74 4.Presentation by Community Waste Disposal (CWD), the Town’s new solid waste provider effective June 1, 2025. (Wanda Smith, Municipal Coordinator) 5.Working for You... Trophy Club a)Update from Town Council Members b)Update from Town Manager (Brandon Wright, Town Manager) CONSENT AGENDA This part of the agenda consists of non-controversial, or "housekeeping" items required by law. Items may be removed from Consent by any council member by making such request prior to a motion and vote. 6.Consider approval of the May 12, 2025, special meeting minutes and the May 12, 2025, work session and regular meeting minutes. (Tammy Dixon, Town Secretary) 7.Consider authorizing the Town Manager to negotiate and execute a purchase agreement with Delta Fire & Safety for personal protective equipment in the amount of $45,352.74. (Jason Wise, Fire Chief) 8.Consider authorizing the Town Manager to negotiate and execute a purchase agreement with Zimmerman Kubota & Equipment for three (3) utility vehicles in the amount of $59,810.07. (Chase Ellis, Director of Parks & Recreation) 9.Consider authorizing the Town Manager to negotiate and execute a annual contract with Manning Concrete, including three 1-year renewals, to remove and replace existing sidewalks in an annual amount not to exceed $150,000. (Matt Cox, Director of Community Development) INDIVIDUAL ITEMS EXECUTIVE SESSION Pursuant to Section 551.071 of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess into executive session to discuss the following: a. Consultation with the Town Attorney to seek legal advice regarding pending litigation or a settlement offer for Cause No. 25-1622-442, The Town of Trophy Club, Texas v. Betensh LLC d/b/a Chi Kung Foot Spa, et al., and any and all legal matters related thereto. RECONVENE REGULAR SESSION Reconvene into Regular Session and take any action deemed necessary as a result of Executive Session. ADJOURN Page 2 of 74 The Town Council may convene into executive session to discuss posted items as allowed by Texas Government Code Sections 551.071 through 551.076 and Section 551.087. CERTIFICATION I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall for the Town of Trophy Club, Texas, in a place convenient and readily accessible to the general public at all times on the following date and time: May 22, 2025, at 2:50 p.m. and said Notice of Meeting was also posted concurrently on the Town’s website in accordance with Texas Government Code Ch. 551 at least 72 hours prior to the scheduled time of said meeting. /s/ Tammy Dixon Tammy Dixon, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and reasonable accommodations will be made to assist you. Page 3 of 74 TOWN COUNCIL COMMUNICATION MEETING DATE: May 27, 2025 FROM: April Duvall, Director of Finance AGENDA ITEM: Presentation and discussion regarding the Tax Increment Reinvestment Zone economic development tool, the status of the Town's Tax Increment Reinvestment Zone #1 (TIRZ #1), and the potential use of TIRZ #1 to fund improvements to the area identified in the Small Area Plan. (April Duvall, Director of Finance) BACKGROUND/SUMMARY: The presentation reviews the Tax Increment Reinvestment Zone (TIRZ) economic development tool, which is a designated area established to attract investment and redevelopment by using the increase in property tax revenues, referred to as the tax increment, to fund public infrastructure projects. Once a TIRZ is created, a base property value is established; as property values rise due to development, the difference between the current and base value is captured. Taxes generated from this increment are placed into a dedicated fund, which finances economic development incentives and improvements such as roads and utilities within the zone. When the TIRZ expires, all tax revenues revert to the general taxing authorities. Trophy Club officially created its TIRZ #1 in 2013 through Ordinance 2013-23, following earlier groundwork laid in 2007. The zone encompasses the area around Trophy Wood Drive and State Highway 114 and is set to expire in 2034 or earlier under specific conditions. The TIRZ has supported development through specific developer agreements. For example, the Bread Winners and HG Sply projects were reimbursed based on a percentage of the zone’s incremental revenue, with final payments made in December 2024 totaling $1,047,334. As of the end of 2024, the TIRZ fund balance was approximately $70,000. The presentation connects the TIRZ mechanism to the broader Small Area Plan, which covers significant portions of land already within TIRZ #1. It emphasizes that the same financing model used in prior developments, using TIRZ-generated revenues for reimbursements or infrastructure costs, can be extended to support future projects. The TIRZ boundary could be expanded to encompass more of the Small Area Plan area, pending approval by the TIRZ Board and Town Council. In addition to TIRZ funds, the Economic Development Corporation tax revenue stands as a supplemental funding source. As of September 30, 2024, the Economic Development Corporation fund balance stood at nearly $2.5 million. BOARD REVIEW/CITIZEN FEEDBACK: N/A FISCAL IMPACT: N/A Page 4 of 74 LEGAL REVIEW: N/A ATTACHMENTS: 1. Presentation ACTIONS/OPTIONS: This agenda item is being presented for discussion and feedback purposes only. The Town Council will not take action regarding this item during the Workshop. Page 5 of 74 Trophy Club Tax Increment Reinvestment Zone (TIRZ) Town Council Workshop May 27, 2025 Page 6 of 74 What is a TIRZ? A Tax Increment Reinvestment Zone (TIRZ) is a designated area established to encourage new investment and redevelopment. It works by capturing a percentage of the real property tax revenue (tax increments) generated from increased property values within the zone and reinvesting it to fund public improvements such as infrastructure, streets, and utilities, and other eligible projects. A TIRZ helps stimulate growth in areas that may not otherwise attract timely private development. Page 7 of 74 What is Tax Increment? When a Town creates a TIRZ, a record is made of all taxable value of property within that zone. The year the TIRZ is created is the base year. The appraised value of property within the zone during the base year is the base value. As development or redevelopment occurs, the appraised value of the property in the zone should increase. The difference between the increased appraised value and the base value is the captured appraised value. Page 8 of 74 What is Tax Increment? The portion of taxes collected on the captured appraised value, or Tax Increment, is deposited into a specific fund to be used only for approved projects that are part of the project plan. When the TIRZ ends, all taxes from the zone are directed back to the taxing units. Page 9 of 74 • 2007: Resolution 2007-01 laid groundwork with tax abatement guidelines. • 2013: Ordinance 2013-23 officially created Reinvestment Zone Number One. • 2014: Ordinance 2014-01 approved the Project and Financing Plan. • 2016: Ordinance 2016-24 amended the budget and incentive agreements. Trophy Club TIRZ Creation Page 10 of 74 Trophy Club TIRZ#1 Effective Date: August 19, 2013 after adoption of Ordinance 2013-23 Expiration Date: The earlier of (i) December 31, 2034 or an earlier termination date designated by an ordinance adopted after the effective date of this Ordinance or (ii) the date on which all project costs, tax increment bonds and interest on those bonds have been paid in full. Page 11 of 74 Encompasses the area around Trophy Wood Drive and State Highway 114 TIRZ Boundaries Page 12 of 74 Initially the TIRZ board was an independent board of 5 members August 2024 – Town Council discussed aligning TIRZ board membership with Town Council – No action was taken Page 13 of 74 Approved Uses • Public infrastructure improvements • Incentive agreements for development • Administrative costs related to TIRZ operation Page 14 of 74 TIRZ Developer Agreements Tract 2, Lot 2R-2 (Bread Winners) with developer OTD, TC, LLC Zone will pay to Developer the Zone Reimbursement at a rate of 22.4966% of total incremental revenue generated from the entire Zone for twenty (20) years, or until such time as a maximum principle amount of $592,667.89 and all interest which Developer had paid to a third party, is paid to Developer in Zone Reimbursements, whichever occurs first. Such payments shall be collateral and made annually in December. Tract 1, Lots 1 and 2 (HG Sply) with developer OTD TC Compound, LLC Zone will pay to Developer the Zone R eimbursement at a rate of 12.5034% of total incremental revenue generated from the entire Zone for twenty (20) years, or until such time as a maximum principle amount of $407,332.11 and all interest which Developer had paid to a third party accumulated is paid to developer in zone reimbursements, whichever occurs first. Such payments shall be made annually in December. Final payment fulfilling the commitment of the TIRZ paid in December 2024 – Final funds disbursed $1,047,334. Page 15 of 74 TIRZ Fund balance as of 12/31/2024 approx. $70,000 Page 16 of 74 Small Area Plan | TIRZ Financing 1.A significant portion of the land within the Small Area Plan Project falls under the boundaries of TIRZ #1. 2.TIRZ is a tool to encourage new development and redevelopment. Page 17 of 74 Small Area Plan | TIRZ FINANCING 3.Similar to reimbursement incentives that created the HG Sply & Hutchins BBQ developments, future development or redevelopment within the TIRZ zone can be offset by tax increment generated from within that zone. 4.TIRZ zone boundaries can be expanded with approval from the TIRZ Board and the Town Council to include all areas within the Small Area Plan boundaries, and other areas designated by the Council. 5.Future use of TIRZ revenues to support development or redevelopment are determined by the TIRZ Board and Town Council. Page 18 of 74 Small Area Plan | TIRZ FINANCING 6.TIRZ revenue can be used to pay for business incentives or infrastructure costs (such as roads, walking paths, or parking ramps). 7.Another source available to fund development or redevelopment within the Small Area Plan area is the Economic Development Corporation tax revenue. •September 30, 2024 Fund Balance = $2,496,037 Page 19 of 74 Questions? Page 20 of 74 social media | email | website Page 21 of 74 MetroportChamber.org State of the Chamber May 27, 2025 Page 22 of 74 MetroportChamber.org We are YOUR Business Community! Connecting the Alliance Region Since 1988 Page 23 of 74 MetroportChamber.org Non-profit Organization We are a 501(c)6 non-profit organization. MISSION –Create, promote and enhance opportunity and growth for the business community VISION –To positively impact leadership, stewardship and business relationships through collaboration of all communities in our Metroport region VALUE –Through leadership and integrity we promote unity and excellence Page 24 of 74 Chamber Facts The Metroport Region Page 25 of 74 Chamber Facts •Fortune 500 / Global 500 •Mid-sized companies •Small businesses, start-ups, entrepreneurs •Non-profit Page 26 of 74 Chamber Facts Members by Community Regional Chamber: Made up of local businesses in our communities & those wanting to do business in our communities 2024 Final The chamber is comprised of members from 49 different communities. Page 27 of 74 EDUCATION NETWORKING PROMOTION ADVOCACY We Connect YOU to the Region! Page 28 of 74 Programs | Networking •Ambassadors – Currently 52 Ambassadors •MORNING: Business Builder Networking Coffees (FREE Admission) •NOON: Networking@Noon (FREE Admission) •AFTER HOURS: Metroport Mixers (FREE Admission) •Membership Luncheons •Ribbon Cuttings •Annual International Group Trip •Signature Events: o Alliance Development Forum / Golf Classic o Lone Star Legislative Report / The Taste Page 29 of 74 Programs | Digital Networking •Chamber Facebook Group: 583 Members •Metroport Chamber Facebook Followers: 3,145 •Digital connections lead to in-person conversations Join Here Page 30 of 74 Programs | Education •Advanced Leadership: Regional Advantage Leadership Program •Personal & Professional Development: Women In Business •Small Biz Training: B.E.T. on Your Future! Business | Education | Training Page 31 of 74 Programs | Promotion •Ribbon Cuttings •Online Directory •Market Tables Member Luncheons •Marketplace Ads •Facebook Group Posts •Exhibit Tables at Signature Events •Hot Deals | Member to Member Deals •Sponsorships •Publications Page 32 of 74 Programs | Advocacy •State of the Communities Address •Lone Star Legislative Report •Regional Advantage Leadership Class •Denton & Tarrant County Days Page 33 of 74 ED Initiatives •Strategic Plan •ED meetings with communities •Business & Residential Relocation Guide •Website – MetroportChamber.org •Regional Video •Regional Comprehensive Plan Page 34 of 74 Chamber Office Building Our Location! 381 W. Byron Nelson Blvd., Roanoke Co-Working and Lease Offices Available Page 35 of 74 Member-only Metroport Commons Monday – Thursday | 9 AM – 5 PM Page 36 of 74 Member Meeting Space Rental A/V equipment included Small: $25 / hour or $100 / full day Medium: $50 / hour or $200 / full day Boardroom: $250 / half day or $500 / full day Page 37 of 74 12 Lease Offices •Approx. 170-sf office suites •1 or 2 person capacity, fully furnished •24-hour key card access; lockable secure offices •In-office thermostat control •1 U.S. mailbox per suite on request •Professional address •Utilities & janitorial service included •Use of small & medium meeting rooms included by reservation •Membership included for tenants •Access to all building amenities •Contact Chamber office for lease pricing Page 38 of 74 MetroportChamber.org Member Partners Page 39 of 74 MetroportChamber.org2024 Event Partners Page 40 of 74 MetroportChamber.org What’s Happening LOOK FOR US HERE: •Weekly Member Newsletter | Event E-blasts •MetroportInfo@MetroportChamber.org •MetroportEvents@MetroportChamber.org •Facebook.com/MetroportChamber •Facebook Group •Linkedin.com/company/metroport-chamber •MemberPlus App •MetroportChamber.org Page 41 of 74 MetroportChamber.org Chamber Connect Calendar Directory Join Members Only FB Group Stay Connected! Page 42 of 74 MetroportChamber.org Chamber Connect MetroportChamber.org 817.837.1000 MetroportInfo@MetroportChamber.org Contact Us Stay Connected! Page 43 of 74 MetroportChamber.org Chamber & Trophy Club Page 44 of 74 MetroportChamber.org The Chamber & Trophy Club Page 45 of 74 MetroportChamber.org Sally Aldridge President/CEO 817-837-1000 ext 106 Sally@MetroportChamber.org Thank You! Page 46 of 74 TOWN COUNCIL COMMUNICATION MEETING DATE: May 27, 2025 FROM: Tammy Dixon, Town Secretary AGENDA ITEM: Consider approval of the May 12, 2025, special meeting minutes and the May 12, 2025, work session and regular meeting minutes. (Tammy Dixon, Town Secretary) BACKGROUND/SUMMARY: The Town Council held a Special Meeting on May 12, 2025, to canvass the May 3, 2025, Election, followed by a Work Session and Regular Meeting. BOARD REVIEW/CITIZEN FEEDBACK: N/A FISCAL IMPACT: N/A LEGAL REVIEW: N/A ATTACHMENTS: 1. 05.12.2025 special meeting draft minutes 2. 05.12.2025 TC meeting minutes ACTIONS/OPTIONS: Move to approve the May 12, 2025, special meeting minutes and the May 12, 2025, work session and regular meeting minutes. (Tammy Dixon, Town Secretary) Page 47 of 74 Town of Trophy Club Town Council Meeting Minutes May 12, 2025, 6:00 p.m., Special Meeting 1 Trophy Wood Drive, Trophy Club, Texas 76262 CALL WORK SESSION TO ORDER Mayor Tiffany called the special meeting to order at 6:00 p.m. COUNCIL MEMBERS PRESENT Jeannette Tiffany, Mayor Steve Flynn, Mayor Pro Tem Stacey Bauer, Council Member Place 1 Jeff Beach, Council Member Place 2 Dennis Sheridan, Council Member Place 3 Rhylan Rowe, Council Member Place 4 Garry Ash, Council Member Place 5 (after canvassing election) STAFF MEMBERS PRESENT Brandon Wright, Town Manager Tammy Dixon, Town Secretary Dean Roggia, Town Attorney Jason Wise, Fire Chief Patrick Arata, Chief of Police Matt Cox, Director of Community Development Chase Ellis, Director of Parks and Recreation Jill Lind, Director of Communications and Marketing April Duvall, Director of Finance Denise Deprato, Director of Human Resources Tamara Smith, Assistant to the Town Manager CANVASS OF MAY3, 2025, GENERAL ELECTION 2. Consider an ordinance canvassing the returns and declaring the results of a General Election held May 3, 2025, for the purpose of electing Council Member Places 5 and 6 and providing an effective date. (Tammy Dixon, Town Secretary) Tammy Dixon, Town Secretary, stated the general election was held on Saturday, May 3, 2025, with 988 ballots cast in the election (9.46%) and that each of the candidates received the following votes: COUNCIL MEMBER PLACE 5 Candidate Early Voting Election Day Total* Percentage Garry Ash 412 173 585 59.57% Wendy Bailey 257 140 397 40.43% Page 48 of 74 Town Council Special Meeting Minutes - May 12, 2025 Page 2 COUNCIL MEMBER PLACE 6 Candidate Early Voting Election Day Total* Percentage Steve Flynn 519 236 755 100% *Denton and Tarrant County total Ms. Dixon stated the elected members of the Town Council for Council Member Places 5 and 6, for a term of three years each, subject to taking the Oath of Office, were as follows: • Council Member Place 5, Garry Ash • Council Member Place 6, Steve Flynn Mayor Pro Tem Flynn moved to approve Ordinance No. 2025-17 canvassing the returns and declaring the results of a General Election held May 3, 2025, for the purpose of electing Council Member Places 5 and 6 and providing an effective date. Council Member Sheridan seconded the motion. The caption of the ordinance reads as follows: ORDINANCE NO. 2025-17 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, CANVASSING RETURNS AND DECLARING RESULTS OF A GENERAL ELECTION HELD MAY 3, 2025, FOR THE PURPOSE OF ELECTING COUNCIL MEMBER PLACES 5 AND 6, OF THE TOWN OF TROPHY CLUB, TEXAS; AND PROVIDING AN EFFECTIVE DATE. VOTE ON MOTION AYES: Bauer, Beach, Flynn, Tiffany, Sheridan, Rowe NAYES: None VOTE: 6-0 3. Issue Certificates of Election and administer Oaths of Office to newly elected Council Member Place 5 Garry Ash and re-elected Council Member Place 6 Steve Flynn. (Mayor Tiffany) Mayor Tiffany issued the Certificate of Election to Steve Flynn, re-elected Council Member Place 6, and Judge Greg Bertrand administered the Oath of Office. Mayor Tiffany issued the Certificate of Election to Garry Ash, newly elected Council Member Place 5, and Judge Greg Bertrand administered the Oath of Office. Council Member Ash took his seat at the dais. REMARKS FROM RE-ELECTED/NEWLY ELECTED COUNCIL MEMBERS Newly elected Council Member Ash shared comments related to the election. Mayor Tiffany and other council members extended their congratulations. Page 49 of 74 Town Council Special Meeting Minutes - May 12, 2025 Page 3 ADJOURN SPECIAL MEETING Mayor Tiffany adjourned the special meeting at 6:32 p.m. ____________________________ Jeannette Tiffany, Mayor Attest: ______________________________________ Tammy Dixon, Town Secretary Page 50 of 74 Town of Trophy Club Town Council Meeting Minutes – May 12, 2025, 6:00 p.m. 1 Trophy Wood Drive, Trophy Club, Texas 76262 CALL WORK SESSION TO ORDER Mayor Tiffany called the work session to order at 6:14 p.m. COUNCIL MEMBERS PRESENT Jeannette Tiffany, Mayor Steve Flynn, Mayor Pro Tem Stacey Bauer, Council Member Place 1 Jeff Beach, Council Member Place 2 Dennis Sheridan, Council Member Place 3 Rhylan Rowe, Council Member Place 4 Garry Ash, Council Member Place 5 STAFF MEMBERS PRESENT Brandon Wright, Town Manager Tammy Dixon, Town Secretary Dean Roggia, Town Attorney Jason Wise, Fire Chief Patrick Arata, Chief of Police Matt Cox, Director of Community Development Chase Ellis, Director of Parks and Recreation Jill Lind, Director of Communications and Marketing April Duvall, Director of Finance Denise Deprato, Director of Human Resources Tamara Smith, Assistant to the Town Manager WORK SESSION ITEM 1. Presentation and discussion of the Explore Trophy Club program and proposed programs for hotel occupancy enhancement. (Jill Lind, Director of Communications & Marketing) Jill Lind, Director of Communications and Marketing provided a comprehensive update on the Explore Trophy Club initiative, including: • Background and Launch: The initiative was launched with Town Council support in partnership with Octagon Media, a full-service advertising and marketing firm. Initial efforts focused on brand development, digital platform creation, and social media outreach. Page 51 of 74 Town Council Meeting Minutes – May 12, 2025 Page 2 • Program Evolution and Transition: Following the conclusion of the Octagon Media contract, creative design and content management were transitioned in-house. ExploreTC.com was updated to improve internal controls and enhance community messaging. • Business and Hotel Engagement: Feedback from hotel partners indicated a need for more tangible support focused on increasing bookings, rather than just impressions. Staff proposed a Tourism Incentive Program that includes rebate options, co - branded marketing efforts, and the exploration of strategic signage along SH -114 to boost hotel visibility. Outcomes and Metrics: The campaign generated over 2 million impressions and increased visibility for local businesses and hotels. Staff acknowledged the challenge of measuring direct economic impact from digital marketing efforts. • Future Plans: Staff is drafting a Tourism Incentive Policy with ongoing input from hotel partners. Potential programs include cooperative marketing initiatives and restaurant voucher offerings. Plans also include hosting an annual executive tourism meeting with hotel stakeholders to review participation and effectiveness. The Town Council expressed appreciation for the progress and adaptability demonstrated by staff. Key discussion points included: • Increasing hotel participation • Engaging local restaurants • Understanding the economic impact of tourism • Differentiating between corporate and leisure stays Page 52 of 74 Town Council Meeting Minutes – May 12, 2025 Page 3 Staff will finalize the tourism incentive policy draft incorporating feedback from hoteliers. A goal is to implement the program in alignment with the FY26 budget timeline. Staff may coordinate a joint meeting between hotels and restaurants to support program success. ADJOURN WORK SESSION Mayor Tiffany adjourned the work session at 6:32 p.m. CALL REGULAR MEETING TO ORDER Mayor Tiffany called the regular meeting to order at 7:00 p.m. INVOCATION Pastor Joel Quilé, Bara Church delivered the invocation. PLEDGES Council Member Sheridan led the Pledge of Allegiance to the American and Texas Flags. PUBLIC COMMENTS There were none. COMMUNITY SPOTLIGHT 4. Working for You... Trophy Club a) Update from Town Council Members Mayor Pro Tem Flynn thanked staff for their efforts on the Touch -A-Truck event, noting it was well-attended and enjoyable for the community. He commended the team for a job well done. Mayor Tiffany expressed appreciation for the community's strong participation in town events, highlighting the joy of seeing families and children enjoying themselves. She noted the success of the Touch-A-Truck event and praised the Parks and Recreation team for their efforts. Mayor Tiffany encouraged residents to consider future opportunities to serve the community, noting that in 12 months, the Mayor position and Council Places 1 and 2 will be on the ballot. She also emphasized the importance of board and commission service, inviting residents to visit the Town website to learn more about available boards, responsibilities, and upcoming vacancies. Mayor Tiffany praised the strength and Page 53 of 74 Town Council Meeting Minutes – May 12, 2025 Page 4 dedication of current board members and expressed pride in the community and its spirit of service. b) Update from Town Manager The Town Manager provided an update on the transition to Community Waste Disposal (CWD) as the Town’s new solid waste and recycling provider, beginning June 1. Residents will receive new 18-gallon green recycling bins starting the week of May 26. For more information about CWD and the upcoming changes, please visit our website. The previous blue Republic bins will not be serviced after June 16 and may be recycled at a designated dumpster from May 25–June 6 or kept for personal use. Residents may request additional bins or upgrade to a 95 -gallon cart via the Town website or by contacting CWD. He also announced the following meetings, events and updates: • May 13: Ethics Commission meeting at 6:00 p.m. • May 19: Parks Board meeting at 6:00 p.m. • May 22: EDC Board meeting at 6:00 p.m. • May 19: Breakfast with Tiffany, Tom Thumb Starbucks at 9:00 a.m. • May 26: Town offices will be closed in observance of Memorial Day • May 26: Memorial Day Ceremony, at Medlin Cemetery at 10:00 a.m.. • May 27: Next Regular Council Meeting beginning with a Work Session at 6:00 p.m. c) Quick Civic Tip Town Attorney Roggia provided an overview of the earlier special meeting to canvass the election, which enabled the newly elected Council Members to participate in the regular meeting in accordance with the Town Charter. He also reviewed the Charter requirement for the Council to elect a Mayor Pro Tem at its first meeting following the election. CONSENT AGENDA 3. Consider approval of the April 28, 2025, Town Council regular meeting minutes. (Tammy Dixon, Town Secretary) 4. Consider authorizing the Town Manager to negotiate and execute an interlocal agreement between Denton County and the Town of Trophy Club for the shared governance communications & dispatch services system for Trophy Club Police and Fire. (Patrick Arata, Police Chief and Jason Wise, Fire Chief) Page 54 of 74 Town Council Meeting Minutes – May 12, 2025 Page 5 5. Consider authorizing the Town Manager to negotiate and execute a contract change order in the amount of $140,000 with Bureau Veritas North America, Inc. for a total not-to-exceed amount of $184,200 for on-call third-party plan reviews, health inspections, and building inspections. (Matt Cox, Director of Community Development) Mayor Pro Tem Flynn moved to approve Consent Items 3-5. Council Member Beach seconded the motion. VOTE ON MOTION AYES: Bauer, Beach, Flynn, Tiffany, Sheridan, Rowe, Ash NAYES: None VOTE: 7-0 INDIVIDUAL ITEMS 6. Consider authorizing the Town Manager to negotiate and execute a professional service agreement with Teague Nall and Perkins, Inc. for a not-to-exceed amount of $686,000 for survey, utility engineering, ROW acquisitions, civil engineering, bidding and construction administration, grant coordination, and construction inspection services for the Bobcat Traffic Improvements project. (Matt Cox, Director of Community Development) Matt Cox, Director of Community Development, provided an overview of the item and answered questions from Council. The project area includes traffic improvements near Byron Nelson High School and surrounding campuses, with coordination alongside Northwest ISD's planned facility upgrades. The Town Council discussed long-term planning, design timelines, pedestrian safety near roundabouts, and funding sources, which include $2 million from Denton County and proceeds from the Town’s 2023 bond issuance. It was noted this project has been in development for several years, with prior traffic studies, community workshops, and Council work sessions contributing to the current design phase. Staff emphasized that any future right-of-way purchases exceeding $25,000 would be brought to Council for approval. Council Member Rowe moved to authorize the Town Manager to negotiate and execute a professional service agreement with Teague Nall and Perkins, Inc. for a not - to-exceed amount of $686,000 for survey, utility engineering, ROW acquisitions, civil engineering, bidding and construction administrat ion, grant coordination, and construction inspection services for the Bobcat Traffic Improvements project. Council Member Beach seconded the motion. Page 55 of 74 Town Council Meeting Minutes – May 12, 2025 Page 6 VOTE ON MOTION AYES: Bauer, Beach, Flynn, Tiffany, Rowe, Ash NAYES: Sheridan VOTE: 6-1 7. Consider an ordinance amending the FY 2025 Budget to authorize a one -time transfer from the General Fund balance to the Capital Replacement Fund for planned capital expenditures through FY 2025–2030, in accordance with the Capital Replacement Fund Plan and Financial Reserves Policy. (April Duvall, Director of Finance) April Duvall, Director of Finance, presented a proposed budget amendment authorizing a one-time transfer of $3,065,000 from the General Fund to the Capital Equipment Replacement Fund, in alignment with the Town’s Capital Replacement Plan and updated Financial Reserves Policy. This strategic transfer reallocates excess reserves—which as of FY 2023–24 stood at 87% of operating expenditures, well above the preferred target of 45%—to support capital equipment needs across Police, EMS, Parks & Recreation, and Community Development through FY 2030. The plan includes an immediate allocation of $392,000 in the current fiscal year to address urgent equipment needs such as public safety gear, utility vehicles, and emergency preparedness equipment. Additionally, $500,000 is set aside as an emergency reserve, the use of which will be governed by a formal policy to be adopted by Council. Following discussion, Council emphasized the importance of aligning this action with adopted financial policies and noted the long -term value of leveraging fund balance to address capital needs without incurring new debt or deferring critical purchases. Council Member Sheridan moved to approve Ordinance No. 2025-18 amending the FY 2025 Budget to authorize a one -time transfer from the General Fund balance to the Capital Replacement Fund for planned capital expenditures through FY 2025–2030, in accordance with the Capital Replacement Fund Plan and Financial Reserves Po licy. Council Member Bauer seconded the motion. The caption of the ordinance reads as follows: ORDINANCE NO. 2025-18 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING THE TOWN’S ANNUAL BUDGET FOR THE FISCAL YEAR BEGINNING ON OCTOBER 1, 2024, AND ENDING ON SEPTEMBER 30, 2025, AS ADOPTED BY ORDINANCE NO. 2024-21, AND AS AMENDED BY ORDINANCE NO. 2025-13, BY PROVIDING FOR ADJUSTMENTS TO THE GENERAL FUND AND CAPITAL REPLACEMENT FUND; PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN ACCORDANCE WITH THE ANNUAL BUDGET, AS AMENDED; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Page 56 of 74 Town Council Meeting Minutes – May 12, 2025 Page 7 VOTE ON MOTION AYES: Bauer, Beach, Flynn, Tiffany, Sheridan, Rowe, Ash NAYES: None VOTE: 7-0 8. Consider the selection of a Mayor Pro Tem. (Brandon Wright, Town Manager) Mayor Tiffany asked for nominations for Mayor Pro Tem. Mayor Pro Tem Flynn moved to nominate Council Member Rowe. With no further nominations, Council Member Sheridan seconded the motion. VOTE ON NOMINATION AYES: Bauer, Beach, Flynn, Tiffany, Sheridan, Rowe, Ash NAYES: None VOTE: 7-0 ADJOURNMENT Mayor Tiffany adjourned the regular meeting at 7:38 p.m. ____________________________ Jeannette Tiffany, Mayor Attest: _______________________________ Tammy Dixon, Town Secretary Page 57 of 74 TOWN COUNCIL COMMUNICATION MEETING DATE: May 27, 2025 FROM: Jason Wise, Fire Chief AGENDA ITEM: Consider authorizing the Town Manager to negotiate and execute a purchase agreement with Delta Fire & Safety for personal protective equipment in the amount of $45,352.74. (Jason Wise, Fire Chief) BACKGROUND/SUMMARY: The Fire Department is committed to ensuring the safety and operational effectiveness of its personnel. Personal protective equipment provides thermal protection, water resistance, and durability in hazardous environments. Over time, gear experiences significant wear and tear, compromising its protective qualities and compliance with National Fire Protectional Association (NFPA) standards. To maintain optimal safety and performance, it is necessary to replace aging or damaged gear and provide new sets for fire personnel. This purchase will ensure all firefighters are properly equipped to respond to emergencies safely and effectively, while meeting current safety regulations and operational readiness standards. BOARD REVIEW/CITIZEN FEEDBACK: N/A FISCAL IMPACT: The total cost of the personal protective equipment amounts to $45,352.74 and is included in the FY 2025 Budget under the designated line items for personal protective equipment and safety equipment. This purchase is being made through the BuyBoard cooperative purchasing program (Contract #698-23). LEGAL REVIEW: N/A ATTACHMENTS: 1. Quote for Full-Time Employees 2. Quote for Part-Time Employees ACTIONS/OPTIONS: Staff recommends that the Town Council move to authorize the Town Manager to negotiate and execute a purchase agreement with Delta Fire & Safety for personal protective equipment in the amount of $45,352.74. Page 58 of 74 Home Page Phone No.Email deltafas.com 409-724-1055 orders@deltafas.com Sales Quote QUOTE-7221 May 7, 2025 Bill To Address Ship-to Address Delta Fire & Safety Inc. TROPHY CLUB FD TROPHY CLUB FD 3159 Summit Dr. 295 Trophy Club Drive 295 Trophy Club Drive Port Neches, TX 77651 Trophy Club, TX 76262 Trophy Club, TX 76262 USA USA USA Valid to Salesperson Contract June 6, 2025 Celeste Young BuyBoard 698-23 No.Description Quantity Unit Price Line Amount HONEYWELL TXTROP00061, LTO 75IG Tails Coat Gold Pioneer, Synergy II 2 Layer, Stedair 4000, Removeable Name Patch, List Price: $2,984.48, FF: J. Baker, O. Ramirez, R. Fitzgerald, F. Gonzalez, E. Sampson 5 $2,238.36 $11,191.80 HONEYWELL TXTROP00062, MPL 75TG Pro Fit Pants Gold Pioneer, Titanium, Stedair 4000, List Price: $2,122.32, FF: J. Baker, O. Ramirez, R. Fitzgerald, F. Gonzalez 4 $1,591.74 $6,366.96 F18-0001-BK1S Lakeland, F18-0001-BK1S, F18 Traditional Satin Black, List Price: $629.00, FF: B. Teel, K. Arrington 2 $378.00 $756.00 Page 59 of 74 Sales Quote QUOTE-7221 May 7, 2025 Page 2 / 4 No.Description Quantity Unit Price Line Amount BT5555 13XW Honeywell, BT5555, 14' Struct FF Boot- Lthr/Pwr Toe/Crstch MB/Fire & Ice, List Price: $733.95, FF: R. Fitzgerald 13XW 1 $555.00 $555.00 BT5555 13W Honeywell, BT5555, 14' Struct FF Boot- Lthr/Pwr Toe/Crstch MB/Fire & Ice, List Price: $733.95, FF: S. Rusk 13W 1 $555.00 $555.00 BT5555 12.5W Honeywell, BT5555, 14' Struct FF Boot- Lthr/Pwr Toe/Crstch MB/Fire & Ice, List Price: $733.95, FF: J. Baker 12.5W 1 $555.00 $555.00 BT5555 12W Honeywell, BT5555, 14' Struct FF Boot- Lthr/Pwr Toe/Crstch MB/Fire & Ice, List Price: $733.95, FF: M. Hinig 12W 1 $555.00 $555.00 BT5555 10.5W Honeywell, BT5555, 14' Struct FF Boot- Lthr/Pwr Toe/Crstch MB/Fire & Ice, List Price: $733.95, FF: D. Hards 10.5W 1 $555.00 $555.00 Page 60 of 74 Sales Quote QUOTE-7221 May 7, 2025 Page 3 / 4 No.Description Quantity Unit Price Line Amount BT5555 9.5W Honeywell, BT5555, 14' Struct FF Boot- Lthr/Pwr Toe/Crstch MB/Fire & Ice, List Price: $733.95, FF: O. Ramirez 9.5W 1 $555.00 $555.00 BT5555 9W Honeywell, BT5555, 14' Struct FF Boot- Lthr/Pwr Toe/Crstch MB/Fire & Ice, List Price: $733.95, FF: C. Grimsley, F. Gonzalez 9W 2 $555.00 $1,110.00 MK-1 7877 XXXL Vanguard, MK-1 7877, Gauntlet Style Structural Firefighting Glove, FF: R. Fitzgerald XXXL 1 $95.00 $95.00 MK-1 7877 XXL Vanguard, MK-1 7877, Gauntlet Style Structural Firefighting Glove, FF: J. Baker XXL 1 $95.00 $95.00 MK-1 7877 LG Vanguard, MK-1 7877, Gauntlet Style Structural Firefighting Glove, FF: F. Gonzalez LG 1 $95.00 $95.00 MK-1 7877 MD Vanguard, MK-1 7877, Gauntlet Style Structural Firefighting Glove, FF: O. Ramirez MD 1 $95.00 $95.00 Page 61 of 74 Sales Quote QUOTE-7221 May 7, 2025 Page 4 / 4 No.Description Quantity Unit Price Line Amount INNOTEX GRAY HOOD 25 M/L INNOTEX GRAY™ hood 25, ext layer. 20% Nomex® / 80% Lenzing; int. layer. STEDAIR® PREVENT, List Price: $186.37, FF: J. Baker, O. Ramirez, R. Fitzgerald, F. Gonzalez M/L 4 $127.00 $508.00 Subtotal 23,642.76 Total Tax 0.00 Freight: Shipping & Handling charges - Pre-Pay and Add; Charges to be added to final invoice Total $23,642.76 Due to volatility in the market with tariffs & surcharges, prices subject to change. Page 62 of 74 Home Page Phone No.Email deltafas.com 409-724-1055 orders@deltafas.com Sales Quote QUOTE-7740 May 7, 2025 Bill To Address Ship-to Address Delta Fire & Safety Inc. TROPHY CLUB FD TROPHY CLUB FD 3159 Summit Dr. 295 Trophy Club Drive 295 Trophy Club Drive Port Neches, TX 77651 Trophy Club, TX 76262 Trophy Club, TX 76262 USA USA USA Valid to Salesperson Contract June 6, 2025 Celeste Young BuyBoard 698-23 No.Description Quantity Unit Price Line Amount HONEYWELL TXTROP002245849410, Morning Pride Edge Silver Package Coat, Pioneer Gold, Titanium, Stedair 4000, Orange Scotchlite Trim, List Price: $2,352.48, FF: B. Sauble, B. Keehan, G. Hinshaw, M. Sandefur 4 $1,764.36 $7,057.44 HONEYWELL TXTROP002245849420, Morning Pride Edge Silver Package Pants, Pioneer Gold, Titanium, Stedair 4000, Orange Scotchlite Trim, List Price: $1,548.12, FF: B. Sauble, T. Snyder, C. Ferguson, M. Sandefur, J. Wallace, B. Pitt 6 $1,161.09 $6,966.54 F18-0001-BK1S Lakeland, F18-0001-BK1S, F18 Traditional Satin Black, List Price: $629.00, FF: A. Baca, B. Keehan, G. 8 $378.00 $3,024.00 Page 63 of 74 Sales Quote QUOTE-7740 May 7, 2025 Page 2 / 3 No.Description Quantity Unit Price Line Amount Munoz, J. Slaughter, M. Sandefur, J. Wallace, B. Wing, B. Sauble BT5555 10W Honeywell, BT5555, 14' Struct FF Boot- Lthr/Pwr Toe/Crstch MB/Fire & Ice, List Price: $733.95, FF: B. Keehan 10W 1 $555.00 $555.00 BT5555 10.5W Honeywell, BT5555, 14' Struct FF Boot- Lthr/Pwr Toe/Crstch MB/Fire & Ice, List Price: $733.95, FF: G. Hinshaw, M. Sandefur 10.5W 2 $555.00 $1,110.00 BT5555 11W Honeywell, BT5555, 14' Struct FF Boot- Lthr/Pwr Toe/Crstch MB/Fire & Ice, List Price: $733.95, FF: B. Wing, J. Slaughter 11W 2 $555.00 $1,110.00 BT5555 12W Honeywell, BT5555, 14' Struct FF Boot- Lthr/Pwr Toe/Crstch MB/Fire & Ice, List Price: $733.95, FF: B. Sauble, J. Garcia 12W 2 $555.00 $1,110.00 BT5555 13W Honeywell, BT5555, 14' Struct FF Boot- Lthr/Pwr Toe/Crstch MB/Fire & Ice, List Price: $733.95, FF: B. Pitt 13W 1 $555.00 $555.00 Page 64 of 74 Sales Quote QUOTE-7740 May 7, 2025 Page 3 / 3 No.Description Quantity Unit Price Line Amount MK-1 7877 XXL Vanguard, MK-1 7877, Gauntlet Style Structural Firefighting Glove, FF: B. Sauble XXL 1 $95.00 $95.00 INNOTEX GRAY HOOD 25 M/L INNOTEX GRAY™ hood 25, ext layer. 20% Nomex® / 80% Lenzing; int. layer. STEDAIR® PREVENT, List Price: $186.37, FF: B. Sauble M/L 1 $127.00 $127.00 Subtotal 21,709.98 Total Tax 0.00 Freight: Shipping & Handling charges - Pre-Pay and Add; Charges to be added to final invoice Total $21,709.98 Due to volatility in the market with tariffs & surcharges, prices subject to change. Page 65 of 74 TOWN COUNCIL COMMUNICATION MEETING DATE: May 27, 2025 FROM: Chase Ellis, Director of Parks & Recreation AGENDA ITEM: Consider authorizing the Town Manager to negotiate and execute a purchase agreement with Zimmerman Kubota & Equipment for three (3) utility vehicles in the amount of $59,810.07. (Chase Ellis, Director of Parks & Recreation) BACKGROUND/SUMMARY: The Trophy Club Parks & Recreation Department’s utility vehicles, including a 2008 Kawasaki Mule located at Trophy Club Park and two 2008 Toro utility carts used at Independence Park and Harmony Park, have each surpassed over 15 years of active service. Originally purchased in 2008, these vehicles are essential to support daily operations, maintenance tasks, and event logistics across the park system. The current vehicles have exceeded their expected service life of 10 years and are increasingly requiring repairs and maintenance. Due to age-related wear and declining reliability, replacement of these utility vehicles is necessary to ensure safe, efficient, and consistent service delivery within the department. BOARD REVIEW/CITIZEN FEEDBACK: N/A FISCAL IMPACT: The replacement of the Parks & Recreation Department’s utility vehicles will be procured through the Sourcewell Cooperative Purchasing Agreement, which allows the Town to leverage competitively solicited pricing. Each unit is priced at $19,936.69, resulting in a total cost of $59,810.07 for all three vehicles. This expenditure has been fully allocated and accounted for within the FY2025 Capital Equipment Replacement Budget, ensuring that the purchases align with the Town’s long-term asset management strategy while maintaining fiscal responsibility. LEGAL REVIEW: N/A ATTACHMENTS: 1. Zimmerman Kubota Quote ACTIONS/OPTIONS: Staff recommends that the Town Council move to authorize the Town Manager to negotiate and execute a purchase agreement with Zimmerman Kubota & Equipment for three (3) utility vehicles in the amount of $59,810.07 Page 66 of 74 Quote Provided By Zimmerer Kubota & Equipment, Inc. Steve Schunk 5165 Mark IV Pkwy Ft Worth, TX 76106 email: steves@zkmail.com phone: 8172816143 ­­ Standard Features ­­­­ Custom Options ­­ V Series RTV­X1140WL­H * * * EQUIPMENT IN STANDARD MACHINE * * * DIESEL ENGINE Model Kubota D1105 3 Cyl. 68.5 cu in +23.3 Gross Eng HP 60 Amp Alternator TRANSMISSION VHT­X Variable Hydro Transmission Forward Speeds: Low 0 ­ 15mph High 0 ­ 25 mph Reverse 0 ­ 17mph Limited­slip Front Differential Rear differential lock HYDRAULICS Hydrostatic Power Steering with manual tilt­feature Hydraulic Cargo Dump Hydraulic Oil Cooler FLUID CAPACITY Fuel Tank 7.9 gal Cooling 8.6qts Engine Oil 4.3 qts Transmission Oil 1.8 gal Brake Fluid 0.4 qts CARGO BOX 1­Row Mode   2­Row Mode Width 57.7 in 57.7 in Length 51.1 in 26.0 in Depth 11.2 in 11.2 in Load Capacity 1102 lbs 661 lbs Vol. Capacity 19.1 cu.ft.9.9 cu. ft. + Manufacturer Estimate KEY FEATURES Digital Multi­meter Speedometer Front Independent Adjustable Suspension Rear Independent Adjustable Suspension Brakes ­ Front/Rear Wet Disc Rear Brake Lights / Front Headlights 2” Hitch Receiver, Front and Rear Deluxe 60/40 split bench front seats with driver's side seat adjustment Rear Bench Seat Underfrontseat Storage Compartments Lockable Glove Box Front Guard (radiator guard and bumper) Factory Spray­on Bedliner ­ “L” Models Only SAFETY EQUIPMENT SAE J2194 & OSHA 1928 ROPS Horn Dash­mounted Parking Brake Spark Arrestor Muffler Retractable 2­point Seat Belts Rear Protection Screen DIMENSIONS Width 63.2 in Height 79.7 in Length 142.1 in Wheelbase 98.2 in Tow Capacity 1300 lbs Ground Clearance F/R 11.2in / 9.4in Suspension Travel 8.0 in Turning Radius 17.1 ft TIRES AND WHEELS HDWS: Front/Rear 25 x 10 ­ 12, 6 ply RTV­X1140WL­H Base Price:$21,099.00 (1) PLASTIC CANOPY 77700­VC5043­PLASTIC CANOPY $843.71 (1) WIRE HARNESS KIT / MULTIPLE ACCESSORY 77700­VC5080­WIRE HARNESS KIT / MULTIPLE ACCESSORY $223.99 (1) TURN SIGNAL/HAZARD LIGHT KIT K7591­99610­TURN SIGNAL/HAZARD LIGHT KIT $403.18 (1) STROBE LIGHT 77700­VC5056­STROBE LIGHT $222.99 (1) TRAILER HITCH ­ BALL MOUNT 77700­V5200­TRAILER HITCH ­ BALL MOUNT $59.72 Configured Price:$22,852.59 Sourcewell Discount:($5,027.57) SUBTOTAL:$17,825.02 Dealer Assembly:$449.17 Freight Cost:$712.50 PDI:$400.00 77700­V5027 Acrylic Windshield­­Clear $440.00 Installation of Windshield $110.00 Total Unit Price:$19,936.69 Quantity Ordered:3 Final Sales Price:$59,810.07 Purchase Order Must Reflect Final Sales Price. To order, place your Purchase Order directly with the quoting dealer *Some series of products are sold out for 2022.All equipment specifications are as complete as possible as of the date on the quote. Additional attachments, options, or accessories may be added (or deleted) at the discounted price. All specifications and prices are subject to change. Taxes are not included. The PDI fees and freight for attachments and accessories quoted may have additional charges added by the delivering dealer. These charges will be billed separately. Prices for product quoted are good for 60 days from the date shown on the quote. All equipment as quoted is subject to availability.  © 2018 Kubota Tractor Corporation. All rights reserved. RTV­X1140WL­H WEB QUOTE #2876652 Date: 5/13/2025 2:44:57 PM ­­ Customer Information ­­ Ellis, Chase 164444 Town of Trophy Club cellis@trophyclub.org  682­237­2923 198.143.57.38 Page 67 of 74 TOWN COUNCIL COMMUNICATION MEETING DATE: May 27, 2025 FROM: Matt Cox, Director of Community Development AGENDA ITEM: Consider authorizing the Town Manager to negotiate and execute a annual contract with Manning Concrete, including three 1-year renewals, to remove and replace existing sidewalks in an annual amount not to exceed $150,000. (Matt Cox, Director of Community Development) BACKGROUND/SUMMARY: The Town of Trophy Club utilizes an on-demand concrete services contract to support infrastructure needs such as road and sidewalk repairs, as well as other specialized concrete work. To streamline procurement and benefit from competitive pricing, the Town entered into an interlocal agreement with the City of Grapevine in June 2016 allowing Trophy Club to piggyback on Grapevine’s contracts. Manning Concrete, known for its precision and reliability, has previously provided high-quality service to the Town. Notable projects include the refurbishment of the concrete trail connecting Beck Elementary and Lakeview Elementary and the completion of Junction Way. As part of the FY 2025 sidewalk replacement program, Town staff has identified multiple sections of sidewalk requiring removal and replacement due to deterioration, safety concerns, or ADA non-compliance. The planned repairs include replacing segments along Parkview Drive and Durango Drive as well as reconstructing and repairing 11 additional locations throughout Town, totaling 13 project locations in all. Sufficient funding exists within the $150,000 amount to address future sidewalk needs that are identified as part of the FY 2025 sidewalk project. The attached maps show the specific locations of the 13 identified projects for reference. The City of Grapevine renewed its contract with Manning Concrete effective April 17, 2024, through April 16, 2025, with four optional one-year renewals. Under this agreement, the Town of Trophy Club may continue utilizing Manning Concrete’s services, with an annual authorization amount not to exceed $150,000 per renewal term through April 16, 2029. BOARD REVIEW/CITIZEN FEEDBACK: N/A FISCAL IMPACT: Funding for the FY 2025 Sidewalk Improvement Projects is provided in the FY 2025 Capital Improvement Program with a total budget of $250,000 funded through Bond Series 2025. In October 2024, the Town Council approved a reimbursement resolution indicating its intent to fund this project through the bond issuance to be completed in the summer of 2025. This project, as well as all other projects funded in the FY 2025 Capital Page 68 of 74 Improvement Program, are anticipated in the Town's long-term debt financing plan and tax rate goal that were adopted in September 2024. LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the contract as to form and legality. ATTACHMENTS: 1. Parkview Sidewalk Estimate 2. Durango Sidewalk Estimate 3. Durango Drive Sidewalk Replacement Location Map 4. Parkview Drive Sidewalk Replacement Map 5. Other Sidewalk Repair Locations Map ACTIONS/OPTIONS: Staff recommends that the Town Council move to authorize the Town Manager to negotiate and execute a annual contract with Manning Concrete, including three 1-year renewals, to remove and replace existing sidewalks in an annual amount not to exceed $150,000. Page 69 of 74 Estimate Date 05/05/25 Estimate No. 270 Name/Address Town Of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Project We appreciate your business MANNING CONCRETE PO Box 123566 Fort Worth, TX 76121 Item Description Quantity Cost Total 10 4" Thick (500 and up SF) (Flatwork to perform all concrete work/ INCLUDING REMOVAL AND DISPOSAL) 3,856 10.62 40,950.72 Parkview Dr. sidewalk repair $40,950.72Total$40,950.72 Page 70 of 74 Estimate Date 05/14/25 Estimate No. 271 Name/Address Town Of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Project We appreciate your business MANNING CONCRETE PO Box 123566 Fort Worth, TX 76121 Item Description Quantity Cost Total 10 4" Thick (500 and up SF) (Flatwork to perform all concrete work/ INCLUDING REMOVAL AND DISPOSAL) 2,200 10.62 23,364.00 Durango Dr. sidewalk repair $23,364.00Total$23,364.00 Page 71 of 74 Page 72 of 74 Page 73 of 74 Page 74 of 74 Handouts during 05/27/2025 Town Council Meeting 1 DTNTON COUNTY MHMR CENTER my health my resources April 2,2025 jtiffany@trophyclub.org bwright@trophyclub.org Dear Mayor Tiffany and Mr.Wright, Good afternoon,I hope this letter finds you doing well. I wanted to advise you about the services that Denton County MHMR Center has available for the individuals that live in Trophy Club. The Center offers a full array of services to individuals experiencing mental health issues,substance use issues,and developmental disabilities.The Center's outpatient services include: • Crisis Hotline—24-hour availability, 1(800)762-0157 or 988. • Mobile Crisis Outreach Services(MCOT)This service is provided throughout the community 24 hours a day,7 days a week.The team will assess the individual for a mental health issue and provide a crisis assessment if needed. • Psychiatric Triage Facility—Individuals in need of crisis or appropriate mental health services are assessed by the Psychiatric Triage staff and the individual is assisted with mental health treatment options.This option prevents individuals from having to go to a medical hospital inappropriately if the individual has a mental health issue.This could include a crisis assessment for inpatient psychiatric treatment,outpatient psychiatric treatment or possibly resources for mental health treatment.This diverts individuals from incarceration and inappropriate hospital visits which could lead to unnecessary and costly hospital bills. • Psychiatric Clinic Services—Psychiatrist,Advanced Practice Registered Nurse(APRN),and nursing provide Psychiatric services to individuals experiencing mental health issues. Psychiatric Evaluation,Medication Management,and ongoing comprehensive Psychiatric treatment. • Nursing Services—Registered Nurses(RN)and Licensed Vocational Nurse(LVN)—RN and LVN's provide mental health assessments,med boxes,nurse line services,and Nursing assessments. • Case Management—The Texas Health and Human Services Commission(HHSC)outlines Service Need Levels for individuals needing Case Management Services.Providing assistance with resource needs,acting as an advocate for the individuals served. • Assertive Community Treatment(ACT)—provides a treatment team approach to a high-risk mental health population.Ensuring that individuals with mental health issues live productive lives in the community. • Assertive Outpatient Treatment Team—The Assisted Outpatient Treatment Program(AOT).This is a grant funded program through SAMHSA(Substance Abuse and Mental Health Services Administration).AOT provides intensive outpatient services to individuals struggling with a serious mental illness.The program partners with the Denton County Probate Court to provide mental health services under a civil court commitment.The program provides wrap around services including case management,peer support,medication management,and counseling. Services can last anywhere from 90 days up to one year,depending on client symptoms and treatment needs.Our team is composed of 2 rehabilitation specialists,a licensed professional counselor(LPHA),a peer support specialist,a registered nurse,a psychiatric clinic assistant,a program manager,and a psychiatric nurse practitioner. • First Episode Psychosis Program—Individuals are eligible from age 15 to 30,experiencing and facing their first episode of psychosis. Supports include skills training,symptom management,medication,individual and family education. 2519 Scripture,P.O.Box 2346,Denton,TX 76201,(940)381-5000 Fax(940)536-0563 1614 Scripture Street,P.O.Box 2346, Denton TX,76201,(940)381-5000,Fax(940)536-0563 3835 Morse Street,P.O.Box 2346,Denton,TX 76208(940)891-0970 Fax(940)891-0037 3827 Morse Street,Suite 101,P.O.Box 2346,Denton,TX 76208(940)381-1751 Fax(940)383-0395 1001 Cross Timbers Road,Ste. 1250,P.O.Box 931,Flower Mound,TX 75028,(214)488-0121,Fax(972)459-2667 www.dentonmhmr.org l r W DENTON COUNTY MHMR CENTER my health my resources • Multisystemic Therapy(MST)—Multisystemic therapy is an Intensive family focused and community-based treatment program for youth from the age 12 to 17. • Local Outreach to Suicide Survivors(LOSS Team)—This program offers comfort,support and services to individuals and families who have experienced a recent suicide loss.A team will present on-scene or in a delayed response. The team consists of a suicide loss survivor and a trained clinician.This program operates on donations and grants only.The program does not receive any state or federal funding. • Substance Use Services(SUD)—the SUD program helps individuals who are living with substance use disorders. SUD services are provided from age 13 -17 and their families.The SUD service is provided to adults and the services that are available are individual counseling,intensive outpatient programs,medication assisted treatment (MAT),detox and overdose prevention. • Crisis Residential Unit(CRU)—a 24/7 Crisis residential program for individuals needing skills training,as they step down from an inpatient hospitalization or have been incarcerated. The Crisis Residential Unit provides services to 8 individuals. • Children and Adolescent Mental Health Services—Psychiatric,medication management,and case management,to help reduce symptoms and improve the children's and adolescents' quality of life. • Yes Waiver—Yes Waiver is a Medicaid Waiver program for children and Adolescents with a serious mental health disorder. Contact Information 1(800)937-1208.This program provides services including frequent case management appointments and medication management.This program focuses on the youth's strengths and community and family living support.These children are at risk of being removed from their homes and placed outside of the home environment. • The Center provides services for individuals with developmental disabilities—the services include eligibility determination,(940)565-5249, Service Coordination,Community Support,and Crisis Respite,Intervention Services,and Respite Services. • Community Training—the Center offers community training in mental health,suicide prevention,substance use disorders,and intellectual and developmental disabilities. The training includes Mental Health First Aid(MHFA), Youth Mental Health First Aid(YMHFA),Teen Mental Health First Aid(TMHFA),Living Works,Applied Suicide Intervention Skills(ASSIST),and Ask About Suicide,To Save a Life,AS+K. These are just a few of the services provided by the Center. During the past year,Denton County MHMR Center provided 238 services to 25 individuals residing in Trophy Club in the last fiscal year.The Center is so honored to continue serving the individuals from Trophy Club.Because of the services provided,the Center is desperately needing additional funding to continue providing all the exceptional services outlined above. My request is that Trophy Club provide Denton County MHMR Center with an on-going line item within Trophy Club's operating budget on an annual basis.On average the service provision costs the Center$2,200 to serve each individual.For the 25 individuals,238 services were provided by the Center.The Center is deeply discounting the cost of Center services to $100 per person,which equals$2,500.This is less than 5%of the Centers total cost of$55,000 to support Trophy Club's residents with the exceptional services provided by the Center.Again,$2,500 is deeply discounted from the Center's actual cost as outlined.The on-going line item ask would be$2,500. 2519 Scripture,P.O.Box 2346,Denton,TX 76201,(940)381-5000 Fax(940)536-0563 1614 Scripture Street,P.O.Box 2346,Denton TX,76201,(940)381-5000,Fax(940)536-0563 3835 Morse Street,P.O.Box 2346,Denton,TX 76208(940)891-0970 Fax(940)891-0037 3827 Morse Street,Suite 101,P.O.Box 2346,Denton,TX 76208(940)381-1751 Fax(940)383-0395 1001 Cross Timbers Road,Ste. 1250,P.O.Box 931,Flower Mound,TX 75028,(214)488-0121,Fax(972)459-2667 www.dentonmhmr.org DENTON COUNTY MHMR CENTER my health my resources Please see the attached documents: • The Summary of Services Provided by Denton County MHMR Center is enclosed.This summarizes all the services provided by Denton County MHMR Center to the individuals that reside in Trophy Club. • Denton County MHMR Center's Chargemaster is enclosed. Please note that ongoing Prevention is the key and that starts with our children and adolescents as we have mentioned before. Teen Mental Health Statistics Overview Here are some recent teenage mental health statistics: • 50%of all lifetime mental illnesses begin at age 14(National Alliance on Mental Illness) • 42%of teens experience persistent feelings of sadness or hopelessness(Centers for Disease Control and Prevention) • 22%of teens have seriously considered attempting suicide(American Psychological Association) • Native American teen suicide rates are nearly 3.5 times higher than the national average(Center for Native American Youth) • 14%of LGBTQ teenagers attempted suicide in 2022,including 1 in 5 transgender and nonbinary youth(The Trevor Project) • 1 in 7 teenagers will experience a mental disorder(World Health Organization) • 3 in 5 teen girls reported feeling sadness every day for at least two weeks(The New York Times) • 51%of youth(6-17)with a mental health condition get treatment in a given year(National Alliance on Mental Illness) • Youth mental health hospitalizations increased by 124%from 2016 to 2022(Clarify Health) • 55%of the public believes there is a youth mental health problem in the U.S.(KFF) According to the National Institute of Mental Health(NIMH): • It is estimated that more than one in five U.S.adults live with a mental illness(23.1%of the U.S.adult population). • Roughly 6.0%of all U.S.adults are living with Severe Mental Illness(SMI). • Serious mental illness(SMI)is defined as a mental,behavioral,or emotional disorder resulting in serious functional impairment,which substantially interferes with or limits one or more major life activities.The burden of mental illnesses is particularly concentrated among those who experience disability due to SMI(NIMH website). • The observed prevalence of SMI was higher among females(7.1%)than males(4.8%). • Young adults aged 18-25 years had the highest prevalence of SMI(11.6%)compared to adults aged 26-49 years (7.6%)and aged 50 and older(3.0%). The Center is faced with many challenges this year specifically a loss of funding.On March 24,2025,the Substance Abuse and Mental Health Services Administration(SAMHSA)terminated the Texas Health and Human Services Commission's (HHSC's grants related to the Coronavirus Preparedness and Response Supplemental Appropriations Act and the American Rescue Plan Act of 021 (H.R. 1319)which provided relief to address the impact of Covid 19. These grants assisted the Center to ensure that the Center did not have a waitlist and continue serving our most vulnerable citizens of Denton County with serious mental health needs.The Center anticipates an immediate loss in funding of approximately$400,000 for FY2025,then for FY26,the Center will lose$861,457. • The Center is at significant risk of closing our Crisis Residential Unit,which provides 24/7 Crisis residential program for individuals needing skills training,as they step down from an inpatient hospitalization or have been incarcerated.The Crisis Residential Unit provides services to 8 individuals.The annual cost of the Crisis Residential Unit is$1.5 million. This travesty will impact the service delivery including the Centers work force. 2519 Scripture,P.O.Box 2346,Denton,TX 76201,(940)381-5000 Fax(940)536-0563 1614 Scripture Street,P.O.Box 2346,Denton TX,76201,(940)381-5000,Fax(940)536-0563 3835 Morse Street,P.O.Box 2346,Denton,TX 76208(940)891-0970 Fax(940)891-0037 3827 Morse Street,Suite 101,P.O.Box 2346, Denton,TX 76208(940)381-1751 Fax(940)383-0395 1001 Cross Timbers Road,Ste. 1250,P.O.Box 931, Flower Mound,TX 75028,(214)488-0121,Fax(972)459-2667 www.dentonmhmr.org a CPNTON COUNTY MHMR CENTER my health my resources If the Center does not provide on-going services for our children and adolescents,then those same individuals will become adults requiring crisis mental health services. We have made little progress in the fight against mental health,and I implore you to take a stand with me and help me fight this battle of mental health and substance use.Texas continues to rank 49th out of 50 States in mental health treatment. One in five adults in Texas experience a mental health condition each year, according to the Substance Abuse and Mental Health Services Administration.As you can see,mental health,substance use and individuals with developmental disabilities need our assistance more than ever. We do not want another travesty in our beautiful state nor wait for another tragedy to get funding for the prevention of Mental Health and Substance Use Services. I am grateful for your consideration. I look forward to hearing from you.Please let me know at your earliest convenience if you are able to include my Center's request as an on-going line item in your operating budget. Our Center is also developing our budget,and I am so grateful for your support and consideration. If you have any questions,I am available at any time.My cell number is(940)594-9992. Kindest regards, Pamela Gutierrez,M.Ed. Executive Director d940-594-9992 gg940-536-0563 B pam(aidentonmhmr.org www.dentonmhmr.org In Crisis: 1-800-762-0157 or 988 0•-YNTON COUNTY MHMR CENTER 2519 Scripture,P.O.Box 2346,Denton,TX 76201,(940)381-5000 Fax(940)536-0563 1614 Scripture Street,P.O.Box 2346,Denton TX,76201,(940)381-5000,Fax(940)536-0563 3835 Morse Street,P.O.Box 2346,Denton,TX 76208(940)891-0970 Fax(940)891-0037 3827 Morse Street,Suite 101,P.O.Box 2346, Denton,TX 76208(940)381-1751 Fax(940)383-0395 1001 Cross Timbers Road,Ste. 1250,P.O.Box 931, Flower Mound,TX 75028,(214)488-0121, Fax(972)459-2667 www.dentonmhmr.org 0• NTON COUNTY MHMR CENTER City of Trophy Club Services Provided by Denton County MHMR Center FY 2024 Service Total 99214 EM-Est Mod. Complex 27 99215 EM-Est High Complex 2 Benefits Eligibility Coordination 10 Care Coordination 10 IDD Eligibility Det(DID) 6 IDD Screening/Triage 10 IDD Service Coordination 44 MH Continuity of Care 2 MH Continuity of Care Hospital FU - F001 5 MH Continuity of Care Hospital FU - F005 7 MH Continuity of Care Hospital FU - FR01 1 MH Crisis F/U- Relapse Prevention 6 MH Crisis Intervention 5 MH Crisis Intervention 2nd Staff 1 MH Diagnostic Eval 2 MH Inpatient Bed Day 63 MH Medication Training&Support 1 MH Screening and Triage 5 MHA Case Management Routine 12 MHA Psychosocial Rehabilitation 9 MHC MST Coordination 3 MHC MST Service 3 Pre-Admission QMHP Assess 3 Supplemental Nursing 1 Total 238 S • �• -_ • MHMR CENTER SERVICES BY DEPARTMENT CITY OF TROPHY CLUB FY 2024 MENTAL HEALTH (MH) PSYCHIATRIC CLINIC OUTPATIENT > 99214 EM-Est Mod. Complex • 99215 EM-Est High Complex • MH Diagnostic Eval INJECTION ADMINISTRATION AND NURSING MH Medication Training&Support • Supplemental Nursing MENTAL HEALTH (MH) CRISIS PSYCHIATRIC TRIAGE MH Screening and Triage MENTAL HEALTH (MH) CRISIS • Benefits Eligibility Coordination • MH Continuity of Care > MH Continuity of Care Hospital FU - F001 • MH Continuity of Care Hospital FU - F005 • MH Continuity of Care Hospital FU - FR01 • MH Crisis F/U- Relapse Prevention > MH Crisis Intervention • MH Crisis Intervention 2nd Staff • MH Inpatient Bed Day MENTAL HEALTH (MH) CASE MANAGEMENT - ADULT Benefits Eligibility Coordination • Care Coordination • MHA Case Management Routine • MHA Psychosocial Rehabilitation ➢ Pre-Admission QMHP Assess •° 7.I V I LJi\ MHMR CENTER ;y rolth my re5 SERVICES BY DEPARTMENT CITY OF TROPHY CLUB FY 2024 MENTAL HEALTH (MH) CASE MANAGEMENT - CHILD & ADOLESCENT ➢ Benefits Eligibility Coordination ➢ MHC MST Coordination ➢ MHC MST Service INDIVIDUALS WITH DEVELOPMENTAL DISABILITIES (IDD) ➢ IDD Eligibility Det (DID) ➢ IDD Screening/Triage IDD Service Coordination L.O.S.S. 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