Minutes TC 03/03/2014MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION:100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday> March 3, 2014 at 5:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, March 3, 2014. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Jeannette Tiffany Mayor Pro Tem, Place 2
Philip Shaffner Council Member, Place 5
Greg Lamont Council Member, Place 5
Danny Mayer Council Member, Place 4
Bill Rose Council Member, Place 1
STAFF AND GUEST(S) PRESENT:
Mike $lye
Town Manager
Stephen Seidel
Assistant Town Manager
Tammy Ard
Town Secretary
Patricia Adams
Town Attorney
April Reiling
PIO/Marketing Manager
Scott Kniffen
Police Chief
Steven Glickman
Finance Director
Carolyn Huggins
Community Development Director
Mayor White announced the date of Monday, March 3, 2014 called the Town Council to order and announced a
quorum at 5:02 p.m.
WORKSHOP SESSION
1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for March 3,
2014.
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for March 17,
2014.
3. Discussion of process and procedures for conducting Town meetings and currently adopted Rules of
Procedures for Town Council Meetings.
Town Attorney, Patricia Adams discussed and answered questions regarding the process and procedures for
conducting town meetings. Council indicated changes they would like to have made to the Rules of Procedures for
Town Council Meetings. Town Attorney Adams notified the Council that if Council completes the changes tonight
the changes would be brought back on the March 17u agenda for approval.
4. Discussion regarding a proposed Home Firearms Safety Program, a course for residents, and a fee for the
course.
March 3, 2014 Town Council Meeting Minutes
Chief Kniffen provided a brief overview of the Home Firearms Safety Program. The course outline specifies the goal
of the course is, "To teach the basic knowledge and skills, and to explain the attitude necessary for safe handling
and storage of guns in the home. The course would be offered quarterly, if there was sufficient interest, and would
be open, initially, to residents and their children age 12 or older. In order to cover the cost of the materials and
time involved, a fee of $15 per person is recommended.
CONVENE INTO REGULAR SESSION - START TIME — 6:19 P.M.
The Invocation was offered by Chief Kniffen.
The Pledges were led by Council Member Bill Rose.
EXECUTIVE SESSION
S. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551, (the
Texas Open Meetings Act) the Council will convene into closed executive session to discuss the following:
A. Texas Government Code Section 551.071(2). "Consultation with Attorney" to consult with its attorney
on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflict with the open Meetings Act: Water and
wastewater services for Pit?; CCN; alternative services for the PID; legislative processes and actions;
terms of representation; terms of interlocal agreement for provision of water and wastewater services;
Town assets and related matters.
CONVENE INTO EXECUTIVE SESSION - START TIME.- 6:21 P.M.
RECONVENE INTO REGULAR SESSION - START TIME -- 7:30 P.M.
RECONVENE INTO REGULAR SESSION
6. Consider and take appropriate action regarding the Executive Session.
No action taken on executive session agenda item #5 at this time; continued discussion of executive session
agenda item #5 during executive session for agenda item #22.
Mayor Pro Tem Tiffany made a public apology for a statement made at the February 26`x' Town Council Special
Session Meeting.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations an specific agenda items prior to
the Council addressing those items. You may speak up to three (3) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
Julie Folley, 2407 Lilyfield Drive addressed the Council regarding a comment that was made at a previous Town
Council Meeting by a Council Member, appreciates the apology, and asks that this be a learning experience and
move forward.
7. Consider and take appropriate action regarding a Proclamation declaring March 16-22, 2014 as Poison
Prevention Week.
March 3, 2014 Town Council Meeting Minutes Page 2 of 8
Motion made by Council Member Rose, seconded by Council Member Mayer, to declaring March 16-22, 2014 as
Poison Prevention Week.
Motion passed unanimously.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
S. Consider and take appropriate action regarding the Minutes dated February 17, 2014.
9. Consider and take appropriate action regarding a contract between the Town and Linebarger Goggan Blair &
Sampson, LLC to provide Professional Municipal Court Account Collection Services for the Trophy Club
Municipal Court; and authorizing the Mayor or her designee to execute all necessary documents.
10. Consider and take appropriate action regarding the approval of an expenditure from the Court Technology
Fund for the purchase of the SunGard to Incode Interface Court software, including the initial cost and
associated yearly annual maintenance costs for each year thereafter that the software is utilized.
11. Consider and take appropriate action regarding granting a Special Privilege Request to the Trophy Club
Women's Club to hold two Community Garage Sale Events in 2014. Applicant: Heather Wick on behalf of
Trophy Club Women's Club,
12. Consider and take appropriate action regarding a revised Final Plat of Neighborhood 7, Phase 3C, of The
Highlands at Trophy Club, an approximate 31.487 acre tract of land, consisting of 107 residential lots and 4
open space lots. Applicant: Peloton Land Solutions on behalf of High Trophy Development, LLC
Motion made by Council Member Mayer, seconded by Council Member Lamont, to approve the Consent Agenda.
Motion passed unanimously.
PUBLIC HEARING
13. Public Bearing regarding a request for approval of amendments to Planned Development No. 30 (PD -30),
The Shops at Trophy Club, to amend the Town's Comprehensive Zoning Ordinance and Zoning Map; and to
amend Exhibit "B" entitled "Planned Development District Development Standards" by amending various
provisions of Exhibit "B". Applicant: JSB Properties, LP represented by Bill Dahlstrom, Jackson Walker L.L.P.
CONVENE INTO PUBLIC HEARING - START TIME — 7:50 P.M.
Mike Twichell, Architect presented (attached) an overview with the changes requested at the P&Z Public Hearing
and answered questions regarding PD -30 "Trophy Club Town Center"
The following citizens addressed the Town Council regarding this agenda item:
•; Rhylon Rowe, 404 Skyline Drive
Robert Hoch, 245 Oak Hill Drive
•.
Jim Parrow, 8 Brookfield Court
Larry Mundy, S Brookhollow Lane
•3 Nick Sanders, 7 Hayes Court
RECONVENE INTO REGULAR SESSION - START TIME — 8:17 P.M.
March 3, 2014 Town Council Meeting Minutes Page 3 of 8
REGULAR SESSION
14. Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2013-2014 Budget of
the Town (Budget Amendment No. 1) making a transfer of appropriations in accordance with the Towns
Charter in order to fund software, equipment, and equipment maintenance purchases; and providing for an
effective date. (Item previously outlined at the February 3, 2014 and February 17, 2014 Town Council
meetings.)
The proposed budget amendment addresses the needs presented at the February 3rd Town Council Meeting where
the equipment and software needs were outlined and February 17`h Town Council Meeting where the funding plan
was presented.
Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to approve Ordinance 2014-05
executing the purchase of the less expensive maintenance cost software package and painting the slash pad.
Motion passed unanimously.
15. Consider and take appropriate action regarding a request for Site Plan approval for Samuel Beck Elementary
School, 401 Parkview Drive, Lot 3, Block 1, Northwest Independent School District East Campus Addition.
Applicant: Rob Morse, RLK Engineering on behalf of Northwest ISD.
Rob Morse, RLK Engineering, provided an overview of a revised plan to add 7.374 square feet to Samuel Beck
Elementary School to include the addition of three rooms (one art and two music rooms) and a kitchen, renovation
to one art room, the addition of sidewalks and twelve trees. The renovation and additions will allow for up to an
additional 850 students to this campus.
Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to approve the Site Plan approval for
Samuel Beck Elementary School, 401 Parkview Drive, Lot 3, Block 1, Northwest Independent School District East
Campus Addition.
Motion passed unanimously.
16. Consider and take appropriate action regarding an Ordinance of the Town Council amending Ordinance No.
2012-04 P&Z, PD Planned Development No. 30, known as The Shops at Trophy Club, amending the Town's
Comprehensive Zoning Ordinance and Zoning Map, amending Exhibit "B" entitled "Planned Development
District Development Standards" by amending various provisions of Exhibit "B"; providing a penalty for
violations; and providing an effective date. Applicant: !SB Properties, LP represented by Bill Dahlstrom,
Jackson Walker L.L.P.
Proposed amendments discussed and questions answered by the applicants.
Larry Hoover, 118 Berkshire, addressed the council regarding this agenda item.
Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to approve Ordinance 2014-06 with
amendments to Exhibit "B" as recommended from P&Z with the following changes:
(NOTE —page numbers reflect Exhibit "B" Draft February 25, 2014)
March 3, 2014 Town Council Meeting Minutes Page 4 of 8
9 page S - AMENDED TO READ:
4. COMMUNITY FACILITIES
■ Auditorium, Gym
■ Heliport/Hellpad
■ Municipal Admin,
■ Park, Playground, Playlots, Related Facilities
■ Parking Garage
■ Privately Owned & Operated Playground
■ Public Safety Facilities
■ Radio, Television, Microwave, Cellular towers attached to buildings (if camouflaged so that they
are not visible to the public)
■ Social, Recreational, Assembly Bldgs
■ Tennis, Handball, Racquet Ball Clubs
■ Utility Facilities, Office
6 page 40 - AMENDED TO READ;
ii. close horizontal adjacency of different uses is permitted for ground floor adjacencies for
commercial, office and residential uses as set forth herein. Residential and Commercial occupancies may
be located on the same floor of the same Building, but residential uses shall not be located on the
ground floor, except as otherwise permitted herein.
0 page 41- AMENDED TO READ:
d. The minimum are in an Urban Residential units on the first floor is 1,200 square feet.
2. a. Ground floor commercial, office and residential uses as set forth herein retail, and in a mixed-
use development shall be visually oriented toward and have their primary entrance oriented toward
the street or private drive frontage.
m page 43 - AMENDED TO READ:
a. Buildings fronting on Indian Creek Drive shall be designed to accommodate the following:
i. Ground floor retail, office, commercial, Public Safety Facilities and
ii. Second floor and above Urban Residential, office uses, or Public Safety Facilities.
• page 45 - AMENDED TO READ:
e. Balconies (not allowed in facades fronting Trophy Club Drive) projecting from the building face, framed
canopies, awnings, bay windows, decorative projections, moldings, cornices, trim, and signage may
project 6'-0" into 43 rights-of-way and easements.
4. b. Unless otherwise dictated by applicable codes and ordinances, non-residential and non -parking
buildings shall have a minimum of 30% a n d a m a x i m u m o f 4 0% of the ground floor
fapde, up to 10'-0" above the typical street }frontage finished sidewalk level, comprised of
windows, storefronts, and/or entrances. This standard shall only apply to all Type 'A' Drive
facades and the SH 114 Frontage Road, and Trophy Club Drive facades.
s page 46 - AMENDED TO READ:
b. Unless otherwise dictated by applicable codes and ordinances, non-residential and non -parking
buildings fronting State Highway 114 Frontage Road and Trophy Club Drive, within 400 feet of State
Highway 114 frontage road, shall have a minimum of 30% and a maximum of 40% of the
ground floor facade, up to 10'-0" above the typical street frontage finished sidewalk level,
comprised of windows, storefronts, and/or entrances.
March 3, 2014 Town Council Meeting Minutes Page 5 of 8
• page 47 -AMENDED TO READ:
d. Materials and finishes used for windows, storefronts, entrances, and entrance vestibules shall be at
the discretion of the Property Owner and/or Tenants as long as a minimum of 85% of Type 'A'
Drive facades are finished in masonry (brick, stone, stucco using the 3 step process, cast stone, or glass
block).
f. Unless otherwise dictated by applicable codes and ordinances, for each building frontage on Indian Creek
Drive, secondary streets, and private and mews streets, a minimum of 30% a n d a m a x i m u m
of 40% of the ground floor fagade, up to 10'-0" above the typical street frontage finished
sidewalk level, comprised on windows, storefronts, and/or entrances.
• page 48 - AMENDED TO READ:
g. EIFS use is limited to top cornices, top parapets and walls, second floor and above if the application is
exposed from the top. The FIFS must be hail resistant or protected.
+ page 49 - AMENDED TO READ:
in the diagram of the 'Roof Top Equipment Screening' shown at the top of the page change from
recommended to required.
• page 50 - AMENDED TO READ:
3. Buildinp, Materials: A minimum of 85% of the front facades of residential buildings and residential
building facades along Type 'A' street or open space shall be finished in masonry (brick, stone,
stucco using the 3 step process, cast stone, or glass block).
• page 51- AMENDED TO READ:
4. b. Urban Residential facades fronting on Trophy Club Drive shall not have balconies.
4. e. Urban Residential density: two hundred fifty (250) units plus a cumulative total of up to an additional
33 urban residential units are permitted on the first floors of Buildings B4, 135, and B7 provided such
additional units are Retail Ready
• page 52 -AMENDED TO READ:
[APPLICANT'S ALTERNATIVE] Area A and B shall be simultaneously constructed; provided, however, a
Certificate of Occupancy shall not be issued for a building in Area B prior to issuance of Certificates of
Occupancy, which may include "shell Certificates of Occupancy", for 26,300 SF of the building area in Area A.
• page 53 - AMENDED TO READ:
a) ii. The lots (and the dwelling unit primary pedestrian entry) must front on a public street(s), vehicle
access drives, pedestrian circulation areas, or public landscaped areas.
+ page 54 - AMENDED TO READ:
e) i. 1) Front setback shall be a minimum of 10 feet, dedicated to landscaping, hardscaping, and/or
driveways.
f) i. A minimum of 85% of the front, side and rear fagade of Townhome Residential shall be finished in
masonry (brick, stone, stucco using the 3 step process, cast stone, or glass block).
+ page 55 - AMENDED TO READ:
g) Townhome Residential garage and Parking Requirements:
L Each town home shall have a minimum of a single car garage.
li. Garages must be sized to be a minimum of ten feet (10') by eighteen feet (18')
March 3, 2014 Town Council Meeting Minutes Page 6 of 8
iii. Townhome Residential garages shall be oriented to public streets or vehicle access drives.
iv. Each Townhome Residential unit requires one (1) guest parking space. The total of guest parking
required for clustered Townhome Residential may be accommodated in nearby public street parking
or in designated off-street parking areas dispersed throughout the Townhome Residential
development.
• Development Legend -AMENDED TO READ.
RESIDENTIAL
ROOF PEAKS ANIS TOWER ELEMENTS OF RESIDENTIAL 85' MAXIMUM HEIGHT
TOWNHOMES 50' MAXIMUM HEIGHT
Motion carried 5-1-0 with Council Member Rose, Council Member Shoffner, Council Member Mayer, Mayor Pro
Tem Tiffany and Mayor White, voting for and Council Member Lamont, voting against.
17. Town Council Liaison Updates; discussion of same.
No action taken, update only.
18. Town Manager Slye`s update regarding the following; discussion of same.
• Election Update
• Business Meet and Greet
• Dino Toddler Playground
• Tom Thumb Fuel Station Update
• New Facility Update
Town Manager Slye updated the Council and addressed questions; no action taken, update only.
19. Mayor and Council updates regarding training opportunities, educational sessions, and regional meetings;
discussion of same.
• Byron Nelson High School Talent Show - February 18th
e Women in Government Luncheon - February 20th
• Metroport Cities Partnership - February 20th
• Emergency Preparedness Planning Council - February 20th
• Northeast Tarrant Transportation Summit - February 21st
• Denton County FM 1171 Ground Breaking Ceremony - February 26th
• Senior Housing Summit - February 26th
Mayor White and Council members updated the Council and addressed questions regarding meetings attended; no
action taken, update only.
20. Consider and take appropriate action regarding CFAB Initiatives.
Motion made by Council Member Rose, seconded by Council Member Mayer, to move this item to the March 17,
2014 agenda.
Motion passed unanimously.
21 Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
March 3, 2014 Town Council Meeting Minutes Page 7 of 8
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
No changes were made to the list.
EXECUTIVE SESSION
22. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551, (the
Texas Open Meetings Act) the Council will convene into closers' executive session to discuss the following:
(A) Section 551.087 Deliberation Regarding Economic Development Negotiations to discuss or deliberate
the offer of financial or other incentives to a business prospect that the Town seeks to have locate
within the territory of the Town.
(1) Potential Projects in the Trophy Wood Drive area
CONVENE INTO EXECUTIVE SESSION - START TIME --12:10 a.m., Tuesday, March 4, 2014
RECONVENE INTO REGULAR SESSION - START TIME —1.40 a.m., Tuesday, March 4, 2014
RECONVENE INTO REGULAR SESSION
23. Consider and take appropriate action regarding the Executive Session.
Action taken on executive session agenda item #5:
Motion made by Mayor Pro Tem Tiffany, seconded by Council Member Shoffner, in order to meet the impending
deadline with TCEQ I move to authorize legal counsel, Graves, Dougherty, Hearon and Moody, to file a Motion To
Overturn the TCEQ order dated February 6, 2014 to approve the MUD No 1's issuance of tax and revenue bonds,
and, as part of that Motion, to request that the TCEQ order the parties to mediation. If we can reach an agreement
on the terms of the contract for service to the PID, we will withdraw our motion to overturn.
Motion passed unanimously.
No action taken on executive session agenda item 922.
ADJOURN
Motion made by Council Member Rose, seconded by Council Member Lamont, to adjourn. Motion carried
unam"usly. Meeting adjourned at 1:50 a.m., Tuesday, March 4, 2014.
Tavnmuf�Trophy
ArdTc n Secretary
To Club, Texas
'I*onnie White, Mayor
Town of Trophy Club, Texas
March 3, 203.4 Town Council Meeting Minutes Page 8 of 9