12.16.2024 Parks Board MinutesTOWN OF TROPHY CLUB
PARKS AND RECREATION BOARD MINUTES
MONDAY, DECEMBER 16, 2024; 6:00 PM
The Trophy Club Parks and Recreation Board met in a Regular Session on Monday, December 16, 2024.
The meeting was held at Town Hall, 1 Trophy Wood Drive in the Council Chambers.
BOARD MEMBERS PRESENT:
Jennifer Kashner
Chairperson
Jeffrey Eason
Vice Chairperson
Patrick Schrein
Board Member
Bob Ferguson
Board Member
Gary Packan
Board Member
Steve Ford
Board Member
Dana Kizer
Board Member
STAFF PRESENT:
Chase Ellis Director of Parks and Recreation
Madison Seil Recreation Superintendent
Daniel Wilson Senior Administrative Assistant for Parks and Recreation
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairperson Kashner called the meeting to order at 6:01 PM and noted a quorum.
PUBLIC COMMENTS
No Public Comments were made.
REGULAR SESSION
1. Department Update.
Director Ellis commented on his and Superintendent Seil's attendance at the Athletic Business conference
in New Orleans, where both staff members provided presentations.
Superintendent Seil provided the following updates to the board:
a. The Gingerbread House Decorating event took place on November 30th. Two sessions were
held to accommodate the growing event at the Fire Station. 105 individuals registered for the
event.
b. Wreaths Across America took place this past weekend at Medlin Cemetery and honored the
Veterans who are buried there. 76 wreaths were placed.
c. The first evening of the Holiday Nights and Winter Show Lights event was held on December
141 2024, and featured a new drone show. Student choirs from the local elementary schools
gave performances and Santa made an appearance for photos. The drone show will take place
again on December 21 at 8:00 PM.
Director Ellis provided the following updates to the board:
a. Today was the closing for the RFQ for general contractors for the Dedicated Pickleball Courts
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project at Harmony Park. Two proposals were submitted and will be evaluated by staff and
the Town Council at the first Town Council meeting in January.
b. The Trophy Club Comprehensive Parks & Recreation Master Plan project has begun
development and planning with Parkhill and their subconsultants. The marketing plan for the
project will be completed soon. A timeline of scheduled outcomes was provided by Parkhill.
Discussion was held regarding the community engagement element of the Master Plan project.
2. Consider approval of the October 21, 2024, Parks & Recreation Board meeting minutes.
Board Member Kizer motioned to approve the Parks & Recreation Board Meeting minutes dated October
211 2024. Board Member Ferguson seconded the motion. Chairperson Kashner called for a vote. The
motion passed unanimously, 7-0.
3. Discuss and consider recommending changes to the Taste of Trophy Club event, including the name
and location.
Director Ellis proposed to the board to change the name and location of the Taste of Trophy Club event.
Director Ellis commented that while every effort is made to invite and accommodate local businesses to
attend the event, only one Trophy Club business has been in attendance over the past two years due to
the local business' limitations on resources.
Discussion was held on inviting more Trophy Club businesses to participate in the event and providing more
support and resources from the Town to assist the businesses in operating at the event.
Discussion was also held about hosting the new event at Trophy Club Park and combining several small
community -organized events.
4. Discuss and consider a recommendation to the Town Council to approve the 2025 Youth Program
Standards of Care Ordinance.
Board Member Kizer motioned to recommend to the Town Council to approve the 2025 youth Program
Standards of Care Ordinance. Vice Chairperson Eason seconded the motion. Chairperson Kashner called for
a vote. The motion passed unanimously, 7-0.
5. Discuss and consider a recommendation of the proposed options for the Community Pool
Renovation Design and Construction Management project from Parkhill.
Superintendent Seil presented the three preliminary design options for the community pool renovation
provided by Parkhill. Superintendent Seil commented on all three proposals, detailing their new and
renovated features and the estimated pricing.
Discussion was held comparing the cost of the three proposals, including the need for new amenities, total
area of shaded seating, replacement of pools, and the option to ultimately halt the project.
Board Member Ferguson motioned to table the item until the board's next meeting. Board member Schrein
seconded the motion. Chairperson Kashner called for a vote. The motion passed unanimously, 7-0.
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6. Parks and Recreation Board acting as the Tree Board to consider recommending acceptance of the
2025 Park Maintenance Plan that outlines Tree Care within the Town.
Director Ellis introduced the 2025 Parks Maintenance Plan which outlines the annual tree care plan for the
Town. Director Ellis commented that the document is a working document and will continue to evolve as
staff adds details and the Comprehensive Parks & Recreation Master Plan project is underway.
Discussion was held regarding the annual budget for tree care. Director Ellis explained that $10,000 was
allocated for tree care annually, though the actual cost well exceeded that amount when factored for labor
and expenses from the general maintenance budget.
Chairperson Kashner motioned to recommend approval to the Town Council the 2025 Parks Maintenance
Plan. Board member Kizer seconded the motion. Chairperson Kashner called for a vote. The motion passed,
6-1 with members Kashner, Schrein, Ferguson, Packan, Ford and Kizer in favor, and member Eason
opposed.
ADJOURN
Board Member Ferguson motioned to adjourn. Vice Chairperson Eason seconded the motion. Chairperson
Kashner called for a vote. The motion passed unanimously, 7-0. Adjourned at 7:34 PM.
Je nifer Kashner, Chairperson
arks and Recreation Board
Town of Trophy Club, TX
Daniel Wilson, Senior Administrative Assistant
Parks and Recreation Department
Town of Trophy Club, TX
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