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12.12.2024 P&Z MinutesTown of Trophy Club � 1 Trophy Wood Drive Ly' Trophy Club, Texas 76262 Special Meeting Minutes TOWN OF TROPHY CLUB Planning & Zoning Commission December 12, 2024 CALL TO ORDER AND ANNOUNCE A QUORUM 6:00 PM Council Chambers Chairperson Biggs called the December 12, 2024, Planning & Zoning Commission to order at 6:00 PM and announced a quorum. Commissioners Present: Chairperson Michael Biggs Commissioner Terry Kesterson Commissioner Paul Jablonski Commissioner Reginald Barbarin Vice Chairperson Mike Branum Commissioner Sean Holmes Commissioners Absent: Commissioner Srinath Sadam Staff Present: Matt Cox, Director of Community Development Brandon Wright, Town Manager Alicia Santos, Sr. Administrative Assistant CITIZEN PRESENTATIONS There were none. Chairperson Biggs opened the public meeting at 6:02 PM REGULAR SESSION 1. Case RP-24-001 The Highlands at Trophy Club, Neighborhood 5, Phase 213, Lot 23R, Block G (Gardner Replat) Conduct a public hearing and consider testimony and make a recommendation to the Town Council on a replat request made by Deric Gardner on Lot 23R, Block G of The Highlands at Trophy Club Neighborhood 5, Phase 2B, approximately 0.292 acres of land, for the addition of unplatted land. The property is addressed as 2643 Highlands Court and situated in the Rosalinda Allen Survey, Abstract No. 17, Town of Trophy Club, Denton County, Texas (Matt Cox, Community Development Director). Chairperson Biggs opened the public hearing at (time) Matt Cox presented the staff report and was available for questions. Mr. Cox advised that the applicant was not present for questions. No one spoke in favor or opposition. Chairperson Biggs closed the public meeting at 6:04 PM D�,rtir% 0 r%f 1 1 Chairperson Biggs opened the floor for discussion and questions. Commissioner Branum moved to recommend approval on a request for a replat request made by Deric Gardner on Lot 23R, Block G of The Highlands at Trophy Club Neighborhood 5, Phase 2B, approximately 0.292 acres of land, for the addition of unplatted land. The property is addressed as 2643 Highlands Court and situated in the Rosalinda Allen Survey, Abstract No. 17Trophy Club, Denton County, Texas. The motion was seconded by Commissioner Kesterson. The motion passed 6-0. VOTE: AYES: (Biggs, Kesterson, Jablonski, Barbarin, Branum, Holmes) NAYES (None) ABSENT: SADAM VOTE: (6-0) 2. Case PD-AMD-24-004 (PD-13 Amendment, Tract 1, Ship Shop) Conduct a public hearing to consider testimony and make a recommendation to the Town Council on a rezoning made by the applicant, The Ship Shop, to amend Planned Development District — 13 (PD-13), Tract 1 to allow for Truck and Trailer Rental as an accessory use with outdoor storage and display of vehicles. The subject property is legally described as The Village at Trophy Club, Lot 1, approximately 3.79 acres, Denton County, Texas and is generally located at the northwest corner of Trophy Club Drive and SH 114. The property is addressed as 2003 E SH 114 Suite 340, Trophy Club, Denton County, Texas (Matt Cox, Community Development Director). Chairperson Biggs opened the public hearing at 6:08 PM. Matt Cox presented an overview of the application submitted by Mr. David Sanders, owner of the Ship Shop. The proposal seeks to amend PD-13 to allow truck and trailer rental as an accessory use, including outdoor storage and display of vehicles. Staff provided details on the following: • PD-13 prohibits outdoor storage and does not define truck and trailer rental as a permitted use. • Applicant's proposal includes parking and storage details, including a maximum number of vehicles allowed. • Public hearing notices were sent as required, and no official letters of opposition or support were received. • David Sanders, (owner and operator of The Ship Shop) presented his case and answered questions from the Commission. Mr. Sanders emphasized the following: The U-Haul rental business constitutes 30% of his revenue, which is vital to sustaining his operations. • Measures are taken to maintain the visual appeal of the vehicles on -site. • He requested a non -transferable variance to continue offering truck and trailer rental services. • Provided supporting evidence, including signatures from 128 residents in favor of the proposal. Public Comments: No one spoke in favor. The following spoke in opposition: Tonia Beard, 215 Fresh Meadow Pat Keefer, 216 Fresh Meadow, Kathie Ford, 400 Hilltop Jennifer Winmill, 7 Overhill, Janie Fox, 2753 Infield, Chairperson Biggs closed the public meeting at 6:49 PM Chairperson Biggs opened the floor for discussion and questions. Page 2of4 The Commissioners deliberated on the following points: • The appropriateness of the U-Haul business as an accessory use within PD-13. • Concerns about visual impacts, parking congestion, and the long-term implications of amending PD- 13. • The potential need for a Special Use Permit (SUP) to address operational details, including vehicle limits and parking locations. • Enforcement challenges regarding compliance with current zoning regulations. Commissioner Kesterson moved to amend Planned Development District 13 (PD-13), Tract 1 to allow for truck and trailer rental an accessory use with outdoor storage and display of vehicle by SUP. The motion was seconded by Chairman Biggs. VOTE: AYES: (Biggs, Kesterson) NAYES (Holmes, Barbarin, Branum, Jablonski) ABSENT: SADAM VOTE: (2-4) The motion to approve the amendment failed. This constitutes a recommendation for denial of the proposed amendment to the Town Council. 3. Consider approval of the September 5, 2024, Planning and Zoning Commission Meeting Minutes. Commissioner Kesterson moved to approve the September 5, 2024, Planning and Zoning Commission meeting minutes. The motion was seconded by Commissioner Jablonski. AYES: (Biggs, Branum, Holmes, Barbarin, Jablonski, Kesterson) NAYES: None ABSENT: SADAM VOTE: (6-0) 4. Board Training. (Brandon Wright, Town Manager) a. Introduction of members. b. Board Training and Planning and Zoning Commission Roles and Responsibilities. Town Manager Wright provided general board training, which included information on: • Roles and Responsibilities • Meetings and Agendas • Parliamentary Procedures • Attendance Requirements • Conflict of Interest Policies • External Training Opportunities • Medial Relations and Social Media Postings • Use of Town Email • Boards and Commissions Manual Matt Cox presented an overview of the Planning and Zoning Commission's Roles and Responsibilities, highlighting the following: • Overview of the Commission. Page 3of4 o ,,,, I n „f 1 1 • Purpose and Objectives • Powers and Duties • Meetings and Voting • Key Responsibilities ADJOURN Chairperson Biggs adjourned the meeting at 8:39 p.m. Chairperson Michael Biggs Planning &Zoning Commission Town of Trophy Club, TX kb2KSantos, SKAdministrative Assistant Town of Trophy Club, TX Page 4 of 4