04.03.2025 EDC Agenda Packet
TOWN OF TROPHY CLUB
MEETING AGENDA
ECONOMIC DEVELOPMENT
CORPORATION
1 Trophy Wood Drive
Trophy Club, Texas 76262
April 3, 2025 7:00 PM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM (immediately following Planning &
Zoning Commission Meeting or 7:00 p.m., whichever is later)
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Board/Commission on any matter pursuant
to Texas Government Code Sec. 551.007. The Board/Commission is not permitted to
discuss or take action on any presentations made concerning matters that are not listed on
the agenda. Presentations are limited to matters over which the Board/Commission has
authority. Speakers have up to three (3) minutes or the time limit determined by the
Presiding Officer. Each speaker must have submitted their request to speak by completing
the Speaker’s Form or may email tdixon@trophyclub.org
REGULAR ITEMS
1. Consider approval of the February 27, 2025, Economic Development Corporation Meeting
Minutes. (Tammy Dixon, Town Secretary)
2. Consider approval of a resolution amending the Thrive Business Grant program, which
provides revisions to sections regarding grant requirements, monitoring and
accountability, and proposing a new timeline. (Tamara Smith, Assistant to the Town
Manager)
ADJOURN
The Board/Commission may convene into executive session to discuss posted items as
allowed by Texas Government Code Sections 551.071 through 551.076 and Section
551.087.
Notice is hereby given that a quorum of the Town of Trophy Club Town Council may be in
attendance at this meeting. The Town Council will not deliberate or take any action.
Page 1 of 49
CERTIFICATION
I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall
for the Town of Trophy Club, Texas, in a place convenient and readily accessible to the general
public at all times on the following date and time: March 28, 2025, at 1:30 p.m., and said Notice
of Meeting was also posted concurrently on the Town’s website in accordance with Texas
Government Code Ch. 551 at least 72 hours prior to the scheduled time of said meeting.
/s/ Tammy Dixon
Tammy Dixon, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
Page 2 of 49
ECONOMIC DEVELOPMENT CORPORATION
COMMUNICATION
MEETING DATE: April 3, 2025
FROM: Tammy Dixon, Town Secretary
AGENDA ITEM: Consider approval of the February 27, 2025, Economic Development
Corporation Meeting Minutes. (Tammy Dixon, Town Secretary)
BACKGROUND/SUMMARY: The Economic Development Corporation held a regular meeting on
February 27, 2025.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
1. 02.27.2025 EDC Minutes
ACTIONS/OPTIONS:
Move to approve the February 27, 2025, Economic Development Corporation Meeting
Minutes.
Page 3 of 49
Town of Trophy Club Economic Development Corporation Meeting Minutes
February 27, 2025, 6:00 p.m., Regular Meeting
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL TO ORDER
President Addington called the meeting to order at 6:00 p.m.
EDC BOARD MEMBERS PRESENT
Teri Addington, President
Allan Pedersen, Vice President
James Calaway, Secretary
Joseph Longo
Garrett Wallace
EDC BOARD MEMBERS ABSENT
Scott Hinshaw
STAFF PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Tamara Smith, Assistant to the Town Manager
April Duvall, Director of Finance
Matt Cox, Director of Community Development
PUBLIC COMMENTS
There were none.
REGULAR ITEMS
1. Consider approval of the February 13, 2025, Economic Development Corporation Meeting
Minutes.
Director Longo moved to approve the February 13, 2025, meeting minutes. Vice President
Pedersen seconded the motion.
VOTE ON THE MOTION
AYES: Addington, Pedersen, Calaway, Longo, Wallace
NAYES: None
ABSENT: Fox, Hinshaw
VOTE: 5 -2
2. Discuss the Thrive Business Grant Program and recommended improvements.
Tamara Smith, Assistant to the Town Manager presented on the second cycle of the Thrive
Business Grant Program, providing an overview of the previous year’s process, including
Page 4 of 49
EDC Meeting Minutes – February 27, 2025 Page 2
marketing, outreach, review, and approval. Suggested changes for the new grant cycle included
ensuring that grant-funded equipment remains within the town for its lifespan and allowing a
price variation of 5% to 10% for cost increases. Exterior aesthetic improvements will require town
approval to maintain consistency with guidelines. Applicants will be encouraged to obtain at least
one local quote where possible or document their attempt to secure a local vendor. The definition
of a 'local business' was clarified to include businesses registered in Trophy Club or owned by
Trophy Club residents.
Adjustments to the grant timeline were proposed, with the next cycle opening earlier on
April 15, 2025, and running for eight weeks. The application review period will be extended from
three weeks to approximately six weeks. The board also discussed ways to recognize grant
recipients, including providing a decal or plaque for businesses that successfully complete the
program. Ms. Smith will work with the Director of Marketing on the recognition approach.
3. Discuss the Small Area Plan Project
Ms. Smith reported the Small Area Plan presentation by McAdams was presented to the
Town Council. The Town Council requested a joint work session with the EDC for further
discussion, scheduled for March 10, 2025, following the Town Council meeting at 7:00 PM. EDC
members were encouraged to actively participate and provide insights into the planning process.
Additional details on feasibility, market analysis, and projected outcomes will be provided. Board
members emphasized that the plan should be viewed as a roadmap rather than a rigid
development blueprint.
ADOURN
President Addington adjourned the meeting at 6:32 p.m.
_____________________________
Teri Addington, President
ATTEST:
____________________________
Tammy Dixon, Town Secretary
Page 5 of 49
ECONOMIC DEVELOPMENT CORPORATION
COMMUNICATION
MEETING DATE: April 3, 2025
FROM: Tamara Smith, MSL, Assistant to the Town Manager
AGENDA ITEM: Consider approval of a resolution amending the Thrive Business Grant
program, which provides revisions to sections regarding grant requirements,
monitoring and accountability, and proposing a new timeline. (Tamara Smith,
Assistant to the Town Manager)
BACKGROUND/SUMMARY: On July 11, 2023, the Economic Development Corporation (EDC)
discussed and considered a grant program tailored to benefit businesses within the Trophy
Club community. The EDC deliberated and expressed the desire to support projects
encompassing exterior and interior enhancements, equipment, and signage upgrades.
Moreover, the Board has advocated for a nominal contribution from businesses in the form of
matching funds, which will foster a sense of mutual accountability.
The Board allocated $300,000 to the grant program for FY 2023-2024. The program is an
annual application with an evaluation and presentation to the EDC. Formal agreements are
developed for each award recipient with progress reporting, final inspections, and performance
requirements.
The Thrive Business Grant program offers reimbursable matching grants (75%) of up to $20,000
to support facade enhancements, sign improvements, interior renovations, equipment
upgrades, and other critical investments. Under the terms of the grant, work must begin within
six months from the date of the award. Grantees are required to submit regular progress
reports, including financial statements, photos, and updates on project milestones. Failure to
meet specified performance requirements as set forth in each agreement requirea 100%
repayment of the grant dollars received.
On October 11, 2023, staff presented a draft of the grant program to the Economic
Development Corporation (EDC) for review. The proposal was then discussed and approved by
the EDC Board during its meeting on February 27, 2024. Following this, the Thrive Business
Grant received Town Council approval on May 28, 2024. The grant program was officially
opened to the public on July 8, 2024.
Since the program's launch, the Town Manager, Communications Director, and Assistant to the
Town Manager have conducted site visits to businesses located along Trophy Club Drive,
Highway 114 Frontage Road, PD 30, Trophy Club Commons, and Trophy Club Plaza.
On November 20, 2024, the EDC determined that seven projects met the requirements of the
Thrive Business Grant. The Town Council approved six businesses and seven projects on
Page 6 of 49
December 9, 2024, with a total grant amount of $104,380.67 leaving a remaining balance of
$195,619.33 for the second cycle of grants.
This agenda item proposes amendments to the Thrive Business Grant program by revising
sections on grant requirements, monitoring and accountability, and introducing a new timeline
section. Under the revised program, any equipment purchased with grant funds must remain in
Trophy Club for the business' operational lifespan. Grant amounts may be adjusted by up to
10%, with a maximum award of $20,000, and businesses must document efforts to secure local
quotes if one is unavailable. International shipping and customs fees will not be reimbursed,
and all shipping costs must be itemized. Businesses are required to submit three quotes,
including one from a local vendor, and obtain town approval for any exterior modifications.
The Thrive Business Grant spans approximately 1.5 years, with key deadlines for the second
cycle running from April 2025 to October 2026. Staff recommends the amendment to the
resolution to include provided revisions and additions to the program.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: The Board allocated $300,000 from the EDC 4B Fund for the Fiscal Year 2023-
2024 grant program. For the Fiscal Year 2024-2025, the budget includes a cap of $150,000 for
the Thrive Grant Program. This arrangement ensures that the remaining $150,000 will be
available for the grant program in subsequent years. Total grant dollars expended are
$104,380.67. This leaves a remaining balance of $195,619.33.
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the resolution as to form and
legality.
ATTACHMENTS:
1. Resolution
2. Thrive Business Grant
ACTIONS/OPTIONS:
Staff recommends that the Economic Development Corporation move to approve a resolution
amending the Thrive Business Grant program, providing revisions to sections' grant
requirements, monitoring and accountability, and proposing a new timeline section.
Page 7 of 49
TOWN OF TROPHY CLUB, TEXAS
ECONOMIC DEVELOPMENT CORPORATION
RESOLUTION NO. EDC 2025-XX
A RESOLUTION OF THE ECONOMIC DEVELOPMENT CORPORATION
BOARD OF DIRECTORS OF THE TOWN OF TROPHY CLUB, TEXAS,
APPROVING AMENDMENTS TO THE THRIVE BUSINESS GRANT
PROGRAM; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Trophy Club Economic Development Corporation is a
governmental nonprofit Corporation organized under Title 12, Subtitle C1, and Ch. 505
of the Texas Local Government Code; and
WHEREAS, the Trophy Club Economic Development Corporation (“EDC”)
approved the Thrive Business Grant Program (the “Program”), establishing guidelines for
reimbursable matching grants to enhance the visual appeal, competitiveness, and
economic growth of businesses in the Town; and
WHEREAS, the Town Council of the Town of Trophy Club adopted the Program
on May 28, 2024, through Resolution 2024-09, to support new or expanded business
enterprises, benefiting the Town, its residents, and local economic development; and
WHEREAS, the EDC finds that the Program aligns with state law and Article III,
Section 52-a of the Texas Constitution by fostering economic diversification, reducing
unemployment, and enhancing business activity in the State of Texas and the Town; and
WHEREAS, the EDC Board of Directors desires to amend the Program to include
additional requirements, monitoring, accountability, and timelines.
NOW, THEREFORE, BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT
CORPORATION BOARD OF DIRECTORS OF THE TOWN OF TROPHY CLUB,
TEXAS, THAT:
SECTION 1.
The recitals and findings above are true and correct and are incorporated into this
Resolution as if fully set forth herein.
SECTION 2.
The Thrive Business Grant Program is hereby amended and replaced in its entirety
with the Thrive Business Grant Program attached hereto as Exhibit A, which is
incorporated into this Resolution as if fully set forth herein, and the Board recommends
approval of the Program by the Town Council of the Town of Trophy Club, Texas.
Page 8 of 49
RESOLUTION 2025-xx PAGE 2
SECTION 3.
This Resolution shall be effective upon its passage.
PASSED AND APPROVED by the Board of Directors of the Trophy Club Economic
Development Corporation on this 3rd day of April 2025.
President
ATTEST:
_____________________________________
Secretary
Page 9 of 49
Thrive Business Grant
FY 24-25
Guidelines and Application
EXHIBIT A
RESOLUTION 2025-xx PAGE 3
Page 10 of 49
Page 11 of 49
The Thrive Business Grant (TBG) is an initiative aimed at supporting local
businesses within the Town by providing reimbursable matching grants for
various improvement projects. The program seeks to enhance the visual appeal
and improve overall competitiveness of businesses, ultimately driving economic
growth and community prosperity.INTRODUCTIONPage 12 of 49
The Trophy Club Economic Development Corporation
(EDC) is dedicated to driving economic progress within the
Town. Its core mission is to actively foster employment
opportunities and enhance the overall well-being of the
community by spearheading, developing, facilitating, and
financing projects in accordance with the Economic
Development Act.
In 2023, the EDC Board earmarked $300,000 to kickstart the TBG . This program
is designed with the aim of fostering enhancements both externally and internally,
as well as furnishing essential equipment to facilitate expansion and operational
efficiency. The overarching objective is to maintain our Small Town Charm and
stimulate customer growth within the Town.
The EDC places significant emphasis on thorough deliberation, ensuring that all
grants align with the best interests of the community and that the projected
benefits are effectively realized.
Each applicant will be viewed on a case-by-case bases to help businesses achieve
success in Trophy Club.BACKGROUNDPage 13 of 49
The TBG is a dynamic initiative aimed at fortifying local
businesses within the town. This program offers reimbursable
(75%) matching grants of up to $20,000 to support facade
enhancements, sign improvements, interior renovations,
equipment upgrades, and other critical investments. By
empowering businesses to make these vital improvements, the
EDC aims to bolster the Town's economic vitality, create a
more appealing business environment, and foster community
prosperity.
The program aims to facilitate well-thought-out improvements that harmoniously
incorporate essential storefront elements into a appealing identity, potentially
including provisions for establishing an accessible public entrance if necessary.
Additionally, it supports interior enhancements aimed at improving the overall
customer experience and the enhancement of existing signage or the construction
of new signage approved by the Town. While Town staff will offer guidance on
acceptable improvements, applicants are responsible for collaborating with
licensed architects and contractors to refine the conceptual design according to
the scope of work.OVERVIEWPage 14 of 49
While the Town will review all TBG applications that align
with the eligibility criteria, it places particular emphasis on
backing projects poised to yield a substantial positive influence
on both the Town and its economic landscape.
This includes generating increased business activity, making
significant financial investments, facilitating revitalization
efforts, and ensuring the retention or expansion of existing
employers.
Prior to participating in the program, applicants must ensure they are current
with all municipal tax obligations;
Applicants are required to have no Town liens recorded against any property
owned by them, encompassing, but not limited to, liens for weed control,
demolition, board-up/open structure, and outstanding payments;
Eligibility Criteria:ELIGIBILITY CRITERIAEligible applicants must either be property owners or tenants
situated within the Town of Trophy Club;
Tenants must obtain written approval from property owners
in order to participate in the program;
Page 15 of 49
Eligibility Criteria:
All applicants have to be located within Trophy Club;
All applicants are required to adhere to both state and local laws and
regulations governing licensing, permits, building codes, and zoning
requirements;
Excluded from consideration are government offices, residential properties,
home-based enterprises, religious organization, churches, as well as
establishments dealing in sexually-oriented or smoking paraphernalia
products; and
Applicants must demonstrate financial stability and a clear plan for the
project's completion.ELIGIBILITY CRITERIAPage 16 of 49
Interior Renovations: Funding can be allocated for interior renovations, such as;
Remodeling enhancements that improve the customer experience,
General maintenance such as HVAC, plumbing, electrical, etc.
Equipment Purchases: Grants can cover the cost of purchasing new equipment
or upgrading existing machinery to increase operational efficiency and
productivity.
Signage: Grants can cover the cost of purchasing signage off site to promote and
market their business.
Applications must be made prior to work beginning. No grants will be awarded
for work that has already started, in progress, or completed.ELIGIBILITY PROJECTSFaçade Improvements: Grants may be used to enhance the
exterior appearance of businesses, including;
Improvements to an existing exterior structure,
Improvements to public facing façade(s)
Signage
Seating, and
General building/property beautification including
landscape.
Page 17 of 49
Any deviation from the approved grant project may result in the total or partial
withdrawal of the grant.
Grants are awarded as a single payment to the applicant, excluding sales tax. The
Town will not reimburse any sales tax on items purchased.
If an applicant is awarded a grant for any work performed pursuant to this
program and the work is altered for any reason within one year from the date of
construction, the applicant may be required to reimburse the Town of Trophy
Club immediately for the full amount of the grant.
Further, if a property is listed for sale and/or leased to a tenant for a purpose not
originally intended by the grant application within one year of reimbursement,
the applicant may be required to reimburse the Town of Trophy Club
immediately for the full amount of the grant.GRANT REQUIREMENTSWork must begin within six months from the date of the
award.
Grant funds are paid out on a reimbursement basis once
completed work has been verified by Town staff as compliant
with the plans proposed in the approved application.
Page 18 of 49
If a local quote cannot be obtained, the business must document the efforts made
to secure one, including the steps taken and reasons for being unable to acquire it.
The EDC Board will consider this effort in its evaluation.
The grant does not reimburse international shipping or customs fees for items
purchased overseas. These costs must be covered by the business owner.
Additionally, shipping costs must be itemized on the submitted quote.GRANT REQUIREMENTSAny equipment purchased using grant funds must remain
within the Town of Trophy Club for the entire operational
lifespan of the business.
The agreed-upon price or grant amount may be adjusted by up
to 10% to account for unforeseen circumstances or price
fluctuations, with a maximum grant amount of $20,000.
All exterior work, including but not limited to painting
(including color selections), building additions, and any
changes to the exterior appearance, must be submitted to the
Town of Trophy Club for approval before implementation.
Businesses must obtain and submit a minimum of three
quotes:
One quote from a local business (a business with a
registered address in Trophy Club or owned by a Trophy
Club resident).
Two additional quotes from other vendors.
Page 19 of 49
Each TBG application will be processed in accordance with
the following standards and procedures.
One of the prerequisites is furnishing documentation
confirming the absence of any outstanding property tax
payments for the property.
Applicants undertaking projects that encompass the
refurbishment of one or more existing structures must furnish a
comprehensive plan along with quotes and cost projections for
the renovations.
Furthermore, if a project is not approved for the intended fiscal
year, the application will be retained for consideration for up to
one year.
Interested businesses will complete and submit a application form, including
property owner written approval (if applicable) project details,
comprehensive plan, project cost, three quotes (if applicable), and a timeline
for completion.
The EDC will review applications and may approve applications based on
eligibility criteria and alignment with program goals.
The approved applications will then be reviewed by the Town Manager
before being submitted to the Town Council.
The application review process will take up to 60 days.
Selected businesses will be notified of their grant award and will receive
instructions on reimbursement procedures.
Approved businesses will sign a performance agreement, and will
be instructed on when to begin their proposed projects and
may seek reimbursement upon completion.
Application Process:APPLICATION PROCESSThe TBG will announce specific periods when
applications will be accepted from eligible businesses.
Page 20 of 49
Progress Reporting: Grantees will be required to submit regular progress
reports, including financial statements, photos, and updates on project
milestones.
Final Inspection: Upon project completion, a final inspection will be
conducted to ensure that the work meets the program's standards.
Reimbursement Process: Grantees will submit documentation for eligible
expenses, and reimbursement will be issued in accordance with the program's
guidelines.
Performance Requirements: Grantees will be required to fulfill performance
requirements set forth in the performance agreement, failure to meet the specific
requirements in the agreement will mean repayment of 100% of grant dollars
received. If the performance agreement is not signed within 60 days of receipt,
the grant will be rescinded, and you will need to reapply in the next grant cycle.
Monitoring & Accountability
Process:MONITORING & ACCOUNTABILITYPage 21 of 49
As part of the consideration for any incentives, the Town will have the right to
review and verify the applicant’s financial statements and records related to the
project and the amount of any incentives that may be payable in any given year;
and conduct an on-site inspection of the project in order to verify compliance with
the terms and conditions of the TBG.
The Town Council retains sole authority to approve or deny
any TBG application and is under no obligation to approve
any application.
The Town retains the authority to reject an application while
offering suggestions for improvements that could lead to
future acceptance.
The Town of Trophy Club has the right to terminate any
agreement under the TBG if a participant is found to be in
violation of any conditions set forth in these guidelines.
The Town reserves the right to make adjustments regarding
conditions and parameters outlined in these guidelines.
Prioritization is given to established businesses over those
operational for a year or less.
The possibility exists to approve multiple projects for
businesses if additional funding remains available.ADDITIONAL INFORMATIONPage 22 of 49
Thrive Business Grant Timeline – Fiscal Year 2025-2026
The following timeline outlines the key dates for the Thrive
Business Grant. Please note that dates are subject to change.
For up-to-date information, visit our website or contact us
directly.
Grant Launch: April 15, 2025
Grant Application Deadline: June 15, 2025
EDC Review: July 2025
EDC Approval: July 2025
Town Council Approval: August 2025
Performance Agreements Signed by Business: September
2025
Performance Agreements Signed by EDC: October 2025
Project Start: October 2025
Project Completion Deadline: October 2026
The total duration of the grant process, from application launch
to project completion, is approximately 1.5 years.TIMELINEPage 23 of 49
ELIGIBLE AREATown of Trophy Club
Boundary Map
Page 24 of 49
APPLICATIONApplicant Name
Business Name
Business Address
Mailing
Address
Thrive Business Grant (TBG)
Application
Contact Number
E-mail Address
Building Owner
Name
Building
Name
Project Information
Project Site/
Address
Project
Type
Project
Description
Page 25 of 49
APPLICATIONHow will this
project benefit the
community?
How will this
project benefit your
business?
Project Expenditures Expenditure Total Total Grant Dollars
Requested for Expenditure
Project Cost
Thrive Business Grant (TBG)
Application
Page 26 of 49
APPLICATIONTotal Cost of
Project
Total Grant Dollars
Requesting
*25% of total cost of project is the responsibility of the applicant.
Number of
Employees
Number of Years in
Trophy Club
Business Information
Annual Revenue
Please ensure that the final project scope of work, along with accompanying pictures, drawings, and
any relevant documentation, is attached. This comprehensive package will play a crucial role in
conveying a cohesive narrative that will aid the EDC and Town staff in comprehending your vision
for the allocation of grant funds.
By signing this document, you affirm that you possess the requisite authority to seek funding for the
mentioned business, you will abide by the program guidelines, and that the information furnished is
true and accurate to the best of your knowledge.
Signature: _________________________________________________________________________
Printed Name: _____________________________________________________________________
Title: _____________________________________________________________________________
Date: ________________________________
Will this project create or retain jobs?Yes No
Thrive Business Grant (TBG)
Application
Page 27 of 49
Page 28 of 49
In-Person:
Town of Trophy Club
1 Trophy Wood Drive
Trophy Club, TX 76262
Via E-mail:
thrive@trophyclub.org
Online Application:
Please Return To:
Page 29 of 49
Thrive Business Grant
FY 24-25
Guidelines and Application
Page 30 of 49
Page 31 of 49
The Thrive Business Grant (TBG) is an initiative aimed at supporting local
businesses within the Town by providing reimbursable matching grants for
various improvement projects. The program seeks to enhance the visual appeal
and improve overall competitiveness of businesses, ultimately driving economic
growth and community prosperity.INTRODUCTIONPage 32 of 49
The Trophy Club Economic Development Corporation
(EDC) is dedicated to driving economic progress within the
Town. Its core mission is to actively foster employment
opportunities and enhance the overall well-being of the
community by spearheading, developing, facilitating, and
financing projects in accordance with the Economic
Development Act.
In 2023, the EDC Board earmarked $300,000 to kickstart the TBG . This program
is designed with the aim of fostering enhancements both externally and internally,
as well as furnishing essential equipment to facilitate expansion and operational
efficiency. The overarching objective is to maintain our Small Town Charm and
stimulate customer growth within the Town.
The EDC places significant emphasis on thorough deliberation, ensuring that all
grants align with the best interests of the community and that the projected
benefits are effectively realized.
Each applicant will be viewed on a case-by-case bases to help businesses achieve
success in Trophy Club.BACKGROUNDPage 33 of 49
The TBG is a dynamic initiative aimed at fortifying local
businesses within the town. This program offers reimbursable
(75%) matching grants of up to $20,000 to support facade
enhancements, sign improvements, interior renovations,
equipment upgrades, and other critical investments. By
empowering businesses to make these vital improvements, the
EDC aims to bolster the Town's economic vitality, create a
more appealing business environment, and foster community
prosperity.
The program aims to facilitate well-thought-out improvements that harmoniously
incorporate essential storefront elements into a appealing identity, potentially
including provisions for establishing an accessible public entrance if necessary.
Additionally, it supports interior enhancements aimed at improving the overall
customer experience and the enhancement of existing signage or the construction
of new signage approved by the Town. While Town staff will offer guidance on
acceptable improvements, applicants are responsible for collaborating with
licensed architects and contractors to refine the conceptual design according to
the scope of work.OVERVIEWPage 34 of 49
While the Town will review all TBG applications that align
with the eligibility criteria, it places particular emphasis on
backing projects poised to yield a substantial positive influence
on both the Town and its economic landscape.
This includes generating increased business activity, making
significant financial investments, facilitating revitalization
efforts, and ensuring the retention or expansion of existing
employers.
Prior to participating in the program, applicants must ensure they are current
with all municipal tax obligations;
Applicants are required to have no Town liens recorded against any property
owned by them, encompassing, but not limited to, liens for weed control,
demolition, board-up/open structure, and outstanding payments;
Eligibility Criteria:ELIGIBILITY CRITERIAEligible applicants must either be property owners or tenants
situated within the Town of Trophy Club;
Tenants must obtain written approval from property owners
in order to participate in the program;
Page 35 of 49
Eligibility Criteria:
All applicants have to be located within Trophy Club;
All applicants are required to adhere to both state and local laws and
regulations governing licensing, permits, building codes, and zoning
requirements;
Excluded from consideration are government offices, residential properties,
home-based enterprises, religious organization, churches, as well as
establishments dealing in sexually-oriented or smoking paraphernalia
products; and
Applicants must demonstrate financial stability and a clear plan for the
project's completion.ELIGIBILITY CRITERIAPage 36 of 49
Interior Renovations: Funding can be allocated for interior renovations, such as;
Remodeling enhancements that improve the customer experience,
General maintenance such as HVAC, plumbing, electrical, etc.
Equipment Purchases: Grants can cover the cost of purchasing new equipment
or upgrading existing machinery to increase operational efficiency and
productivity.
Signage: Grants can cover the cost of purchasing signage off site to promote and
market their business.
Applications must be made prior to work beginning. No grants will be awarded
for work that has already started, in progress, or completed.ELIGIBILITY PROJECTSFaçade Improvements: Grants may be used to enhance the
exterior appearance of businesses, including;
Improvements to an existing exterior structure,
Improvements to public facing façade(s)
Signage
Seating, and
General building/property beautification including
landscape.
Page 37 of 49
Any deviation from the approved grant project may result in the total or partial
withdrawal of the grant.
Grants are awarded as a single payment to the applicant, excluding sales tax. The
Town will not reimburse any sales tax on items purchased.
If an applicant is awarded a grant for any work performed pursuant to this
program and the work is altered for any reason within one year from the date of
construction, the applicant may be required to reimburse the Town of Trophy
Club immediately for the full amount of the grant.
Further, if a property is listed for sale and/or leased to a tenant for a purpose not
originally intended by the grant application within one year of reimbursement,
the applicant may be required to reimburse the Town of Trophy Club
immediately for the full amount of the grant.GRANT REQUIREMENTSWork must begin within six months from the date of the
award.
Grant funds are paid out on a reimbursement basis once
completed work has been verified by Town staff as compliant
with the plans proposed in the approved application.
Page 38 of 49
If a local quote cannot be obtained, the business must document the efforts made
to secure one, including the steps taken and reasons for being unable to acquire it.
The EDC Board will consider this effort in its evaluation.
The grant does not reimburse international shipping or customs fees for items
purchased overseas. These costs must be covered by the business owner.
Additionally, shipping costs must be itemized on the submitted quote.GRANT REQUIREMENTSAny equipment purchased using grant funds must remain
within the Town of Trophy Club for the entire operational
lifespan of the business.
The agreed-upon price or grant amount may be adjusted by up
to 10% to account for unforeseen circumstances or price
fluctuations, with a maximum grant amount of $20,000.
All exterior work, including but not limited to painting
(including color selections), building additions, and any
changes to the exterior appearance, must be submitted to the
Town of Trophy Club for approval before implementation.
Businesses must obtain and submit a minimum of three
quotes:
One quote from a local business (a business with a
registered address in Trophy Club or owned by a Trophy
Club resident).
Two additional quotes from other vendors.
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Each TBG application will be processed in accordance with
the following standards and procedures.
One of the prerequisites is furnishing documentation
confirming the absence of any outstanding property tax
payments for the property.
Applicants undertaking projects that encompass the
refurbishment of one or more existing structures must furnish a
comprehensive plan along with quotes and cost projections for
the renovations.
Furthermore, if a project is not approved for the intended fiscal
year, the application will be retained for consideration for up to
one year.
Interested businesses will complete and submit a application form, including
property owner written approval (if applicable) project details,
comprehensive plan, project cost, three quotes (if applicable), and a timeline
for completion.
The EDC will review applications and may approve applications based on
eligibility criteria and alignment with program goals.
The approved applications will then be reviewed by the Town Manager
before being submitted to the Town Council.
The application review process will take up to 60 days.
Selected businesses will be notified of their grant award and will receive
instructions on reimbursement procedures.
Approved businesses will sign a performance agreement, and will
be instructed on when to begin their proposed projects and
may seek reimbursement upon completion.
Application Process:APPLICATION PROCESSThe TBG will announce specific periods when
applications will be accepted from eligible businesses.
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Progress Reporting: Grantees will be required to submit regular progress
reports, including financial statements, photos, and updates on project
milestones.
Final Inspection: Upon project completion, a final inspection will be
conducted to ensure that the work meets the program's standards.
Reimbursement Process: Grantees will submit documentation for eligible
expenses, and reimbursement will be issued in accordance with the program's
guidelines.
Performance Requirements: Grantees will be required to fulfill performance
requirements set forth in the performance agreement, failure to meet the specific
requirements in the agreement will mean repayment of 100% of grant dollars
received. If the performance agreement is not signed within 60 days of receipt,
the grant will be rescinded, and you will need to reapply in the next grant cycle.
Monitoring & Accountability
Process:MONITORING & ACCOUNTABILITYPage 41 of 49
As part of the consideration for any incentives, the Town will have the right to
review and verify the applicant’s financial statements and records related to the
project and the amount of any incentives that may be payable in any given year;
and conduct an on-site inspection of the project in order to verify compliance with
the terms and conditions of the TBG.
The Town Council retains sole authority to approve or deny
any TBG application and is under no obligation to approve
any application.
The Town retains the authority to reject an application while
offering suggestions for improvements that could lead to
future acceptance.
The Town of Trophy Club has the right to terminate any
agreement under the TBG if a participant is found to be in
violation of any conditions set forth in these guidelines.
The Town reserves the right to make adjustments regarding
conditions and parameters outlined in these guidelines.
Prioritization is given to established businesses over those
operational for a year or less.
The possibility exists to approve multiple projects for
businesses if additional funding remains available.ADDITIONAL INFORMATIONPage 42 of 49
Thrive Business Grant Timeline – Fiscal Year 2025-2026
The following timeline outlines the key dates for the Thrive
Business Grant. Please note that dates are subject to change.
For up-to-date information, visit our website or contact us
directly.
Grant Launch: April 15, 2025
Grant Application Deadline: June 15, 2025
EDC Review: July 2025
EDC Approval: July 2025
Town Council Approval: August 2025
Performance Agreements Signed by Business: September
2025
Performance Agreements Signed by EDC: October 2025
Project Start: October 2025
Project Completion Deadline: October 2026
The total duration of the grant process, from application launch
to project completion, is approximately 1.5 years.TIMELINEPage 43 of 49
ELIGIBLE AREATown of Trophy Club
Boundary Map
Page 44 of 49
APPLICATIONApplicant Name
Business Name
Business Address
Mailing
Address
Thrive Business Grant (TBG)
Application
Contact Number
E-mail Address
Building Owner
Name
Building
Name
Project Information
Project Site/
Address
Project
Type
Project
Description
Page 45 of 49
APPLICATIONHow will this
project benefit the
community?
How will this
project benefit your
business?
Project Expenditures Expenditure Total Total Grant Dollars
Requested for Expenditure
Project Cost
Thrive Business Grant (TBG)
Application
Page 46 of 49
APPLICATIONTotal Cost of
Project
Total Grant Dollars
Requesting
*25% of total cost of project is the responsibility of the applicant.
Number of
Employees
Number of Years in
Trophy Club
Business Information
Annual Revenue
Please ensure that the final project scope of work, along with accompanying pictures, drawings, and
any relevant documentation, is attached. This comprehensive package will play a crucial role in
conveying a cohesive narrative that will aid the EDC and Town staff in comprehending your vision
for the allocation of grant funds.
By signing this document, you affirm that you possess the requisite authority to seek funding for the
mentioned business, you will abide by the program guidelines, and that the information furnished is
true and accurate to the best of your knowledge.
Signature: _________________________________________________________________________
Printed Name: _____________________________________________________________________
Title: _____________________________________________________________________________
Date: ________________________________
Will this project create or retain jobs?Yes No
Thrive Business Grant (TBG)
Application
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In-Person:
Town of Trophy Club
1 Trophy Wood Drive
Trophy Club, TX 76262
Via E-mail:
thrive@trophyclub.org
Online Application:
Please Return To:
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