02.24.2025 TC MinutesTown of Trophy Club Town Council Meeting Minutes
February 24, 2025, 6:00 p.m., Work Session and Regular Meeting
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL WORK SESSION TO ORDER
Mayor Tiffany called the work session to order at 6:00 p.m.
COUNCIL MEMBERS PRESENT
Jeannette Tiffany, Mayor
Steve Flynn, Mayor Pro Tern
Stacey Bauer, Council Member Place 1
Jeff Beach, Council Member Place 2
Dennis Sheridan, Council Member Place 3
Rhylan Rowe, Council Member Place 4
COUNCIL MEMBERS ABSENT
Council Member Place 5 (Vacant)
STAFF MEMBERS PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Dean Roggia, Town Attorney
Jason Wise, Fire Chief
Patrick Arata, Chief of Police
April Duvall, Director of Finance
Chase Ellis, Director of Parks and Recreation
Jill Lind, Director of Communications and Marketing
Matt Cox, Director of Community Development
Denise Deprato, Director of Human Resources
Tamara Smith, Assistant to the Town Manager
WORK SESSION ITEM
1. Presentation and discussion of land -use, infrastructure, and site layout options
developed for the Small Area Plan project. (Tamara Smith, Assistant to the Town
Manager)
Mayor Tiffany introduced the item, explaining that it is part of the town's strategic
business plan, which aims to support business development and create thriving
commercial areas. The Economic Development Corporation (EDC) previously engaged
consultants to explore the site's potential, and this session provided an opportunity for the
council to review two proposed concept plans.
Town Council Meeting Minutes — February 24, 2025 Page 2
Mayor Tiffany then introduced the McAdams team, including Randi Rivera,
Planning Director; Marisa Brewer, Planner; and Jameson Pinson, Director of Landscape
Architecture. She also introduced Chris Branhan with Catalyst Commercial.
The McAdams team presented an overview of the two development concepts.
Concept Plan 1 maintains much of the existing infrastructure, focusing on two key
redevelopment sites while preserving a suburban layout with more surface parking.
Concept Plan 2, in contrast, takes a more aggressive approach, proposing the
realignment of Trophy Wood Drive to enhance connectivity and create a stronger focal
point at Town Hall. This plan includes three catalyst redevelopment sites, a mix of retail,
office, and restaurant spaces, expanded structured parking, and dedicated civic gathering
spaces. It also has the potential to generate a higher commercial tax base.
The consultants shared insights from community engagement efforts, including
stakeholder meetings, an online survey, and an open house event. Key takeaways from
community feedback highlighted strong support for increased dining, retail, and
entertainment options, as well as the need for improved pedestrian connectivity. While
some respondents expressed concerns about urban -style living, there was interest in
work -life housing options and mixed -use developments. The importance of branding
Trophy Club as a unique destination was also emphasized.
During the discussion, Council Members expressed mixed reactions to the
proposals. Several supported the direction of Concept 2, particularly its focus on
connectivity and branding, but raised concerns about the inclusion of residential
apartments and the financial feasibility of structured parking and infrastructure changes.
Council Members stressed the need to distinguish between town -owned and privately
owned parcels, as redevelopment requires private sector cooperation. They also
requested a more detailed financial analysis, including cost estimates for structured
parking, infrastructure realignments, and potential incentives to attract developers.
Additionally, several members suggested incorporating visual renderings, such as 3D
models or video representations, to help conceptualize the development's scale and
impact.
The consultants will finalize the draft Small Area Plan document, incorporating
council feedback and outlining implementation strategies, which will be presented at a
future Town Council work session.
ADJOURN WORK SESSION
Mayor Tiffany adjourned the work session at 6:59 p.m.
CALL REGULAR MEETING TO ORDER
Mayor Tiffany called the regular meeting to order at 7:05 p.m.
Town Council Meeting Minutes — February 24, 2025 Page 3
INVOCATION
Rev. Bill Eason, Fellowship United Methodist Church, delivered the invocation.
PLEDGES
Council Member Beach led the Pledge of Allegiance to the American and Texas
Flags.
PUBLIC COMMENTS
Christian Baird, 111 Rolling Rock Drive, spoke in reference to concerns about
property maintenance standards and their enforcement.
COMMUNITY SPOTLIGHT
2. Working for You... Trophy Club
a) Strategic Plan FY 2025-2030 Update
Town Manager Brandon Wright provided an overview of the Town's Strategic Plan
for 2025-2030, emphasizing its focus on making Trophy Club a great place to call home.
He outlined five key priorities: Public Safety, Quality of Life, Infrastructure, Housing
Standards, and Business Support. He explained how the strategic plan guides long-term
goals and aligns resources through the annual budgeting process. Additionally, he
highlighted six key business plan goals for the year which include Crafting a
comprehensive crisis Communication and emergency management plan, public safety
enhancements, parks master plan, development a 10-year infrastructure maintenance
plan, establishing best practices for permitting senior group homes, and redevelopment
strategies for the SH 114 corridor. He noted that quarterly progress updates are available
online for public review.
b) Update from Town Council Members
There were none.
c) Update from Town Manager
Town Manager Wright announced the following upcoming community events:
• March 7, Movie Night at Harmony Park featuring Inside Out 2, with
concessions available.
• The Town's 40th Anniversary Celebration kickoff event will be held at the
March 10 Town Council meeting with a proclamation, historical displays,
Town Council Meeting Minutes — February 24, 2025
Page 4
community reflections, and refreshments. The anniversary theme will be
incorporated into various town events throughout the year, with special
giveaways for the community.
• Upcoming Boards and Commissions Meetings, all held at 6:00 PM at Town
Hall:
o February 27 -Economic Development Corporation (EDC) Meeting
o March 6 -Planning and Zoning Commission (P&Z) Meeting
c) Quick Civic Tip (Dean Roggia, Town Attorney)
Town Attorney Roggia explained that Texas Government Code Section 551.007
requires municipalities to allow public comment before or during agenda items and that
while the council cannot deliberate on non -agenda items, public input remains valuable.
He highlighted the town's rules of procedure, which align with state law and the town
charter, ensuring citizens have a reasonable opportunity to speak.
CONSENT AGENDA
3. Consider approval of the February 10, 2025, Town Council work session and
regular meeting minutes. (Tammy Dixon, Town Secretary)
4. Consider a resolution repealing Resolution 2025-02; adopting updated Town
Council Rules of Procedure; providing for amendments to Section 9, "Boards and
Commissions," subsection 9.1. c., "Application Review/Appointments." (Tammy
Dixon, Town Secretary) The caption of the resolution reads as follows:
RESOLUTION NO. 2025-04
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, REPEALING RESOLUTION 2025-02; ADOPTING UPDATED TOWN
COUNCIL RULES OF PROCEDURE; PROVIDING FOR AMENDMENTS TO SECTION
9, "BOARDS AND COMMISSIONS," SUBSECTION 9.1.C, "APPLICATION REVIEW/
APPOINTMENTS"; AND PROVIDING AN EFFECTIVE DATE.
5. Consider authorizing the Town Manager to negotiate and execute an agreement
with Labor Finders for aten-month temporary staffing contract amount not to
exceed $48,000 for staffing services. (Denise Deprato, Director of Human
Resources)
6. Consider authorizing the Town Manager to negotiate and execute a purchase and
service agreement with PYROTEX, Inc. in the amount of $27,000 for the Fourth of
July fireworks show. (Chase Ellis, Director of Parks &Recreation)
Council Member Rowe moved to approve Consent Items 3-6. Council Member
Beach seconded the motion.
Town Council Meeting Minutes — February 24, 2025 Page 5
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Sheridan, Tiffany, Rowe
NAPES: None
VOTE: 6-0
INDIVIDUAL ITEMS
7. Case SUP-25-001 (Hampton Inn by Hilton Trophy Club) Conduct a public hearing
and consider an ordinance approving a specific use permit request by Titan
Beverage LLC on behalf of the owner Hydra Hotels LLC (Hampton Inn by Hilton
Trophy Club) for alcohol beverage sales for a TABC BG Permit (for on premises
or off premises consumption) approximately 250-feet north of SH 114, located at
525 Plaza Dr., Trophy Club, Tarrant County, Texas. (Matt Cox, Director of
Community Development)
i. Conduct Public Hearing
Mayor Tiffany opened the public hearing at 7:24 p.m.
Matt Cox, Director of Community Development, presented Hampton Inn's request
to amend its Specific Use Permit (SUP) to allow on and off premise beer and wine
consumption. Originally approved in 2019 for off premise sales, the hotel is adding a self -
serve tap system, requiring a new TABC application. The change does not affect distance
requirements from churches or schools. The Police Chief had no objections, public notice
was published with no inquiries, and the Planning & Zoning Commission unanimously
recommended approval.
No one spoke in favor or opposition.
Mayor Tiffany closed the public hearing at 7.26 p.m.
ii. Consider Ordinance Approval
Mayor Pro Tern Flynn moved to approve Ordinance No. 2025-08 approving a
specific use permit request by Titan Beverage LLC on behalf of the owner Hydra Hotels
LLC (Hampton Inn by Hilton Trophy Club) for alcohol beverage sales for a TABC BG
Permit (for on premises or off premises consumption). Council Member Bauer seconded
the motion. The caption of the ordinance reads as follows:
ORDINANCE NO. 2025-08
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS APPROVING A
SPECIFIC USE PERMIT FOR ALCOHOLIC BEVERAGE SALES FOR ON -PREMISES
OR OFF -PREMISES CONSUMPTION, LOCATED AT 525 PLAZA DRIVE WITHIN PD
PLANNED DEVELOPMENT NO. 25; PROVIDING FOR INCORPORATION OF
PREMISES; PROVIDING APPLICABLE REGULATIONS, DISCONTINUATION, &
REVOCATION; PROVIDING A SAVINGS AND REPEALER CLAUSE; PROVIDING A
Town Council Meeting Minutes — February 24, 2025 Page 6
SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF
TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE
OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A
VIOLATION OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION; AND
PROVIDING AN EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Sheridan, Tiffany, Rowe
NAYES: None
VOTE: 6-0
8. Consider accepting the Annual Comprehensive Financial Report for the Town of
Trophy Club Fiscal Year 2024. (April Duvall, Director of Finance)
April Duvall, Director of Finance, introduced the Fiscal Year 2023-2024 annual
audit, expressing appreciation for the finance staff's dedication throughout the process.
She reported that the town's financial position remains exceptionally strong, with
continued financial improvement at the close of the fiscal year. She then introduced
Lauren Stanley from the town's independent auditing firm to present the audit findings
and address any questions.
Lauren Stanley of Forvis Mazars presented the Fiscal Year 2023-2024 audit report,
noting that the town received a clean, unmodified opinion, indicating sound financial
management. She highlighted that this was the first time in 14 years the audit was
completed a month early, reflecting the finance staff efficiency. The town also earned
its 13th Certificate of Achievement for Excellence in Financial Reporting, underscoring its
commitment to transparency. No material weaknesses or significant deficiencies were
found, with only a minor segregation of duties observation, which is common in smaller
municipalities but mitigated by internal controls.
The Town Council commended Finance Director April Duvall and her team for their
dedication and professionalism in maintaining the town's strong financial standing.
Council Member Rowe moved to accept the Annual Comprehensive Financial
Report for the Town of Trophy Club Fiscal Year 2024. Council Member Sheridan
seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Sheridan, Tiffany, Rowe
NAYES: None
VOTE: 6-0
9. Consider proposed options for the Community Pool Renovation Design and
Construction Management project. (Chase Ellis, Director of Parks &Recreation)
Director Chase Ellis provided an update on Phase 2 of the community pool
enhancement project, originally approved fora $4 million budget, with $2.4 million
Town Council Meeting Minutes — February 24, 2025 Page 7
allocated for Phase 2. Following community engagement, three design concepts were
developed, with Concept C emerging as the preferred option. Concept C includes a body
slide, shaded lounge areas, expanded play structures, public cabanas, and improvements
to the lap and kiddie pool areas. Park Board recommended Concept C but requested
consideration of a double -slide option, which would add approximately $124,000 to the
budget.
Council Members emphasized the need to stay within the $2.4 million budget while
ensuring meaningful upgrades. Concerns were raised regarding the long-term
maintenance costs, operational impact, insurance considerations, and potential revenue
generation from the enhancements. While additional funding could be available, Council
Members expressed a preference to remain within budget. Staff was directed to explore
cost -saving measures while maintaining the project Is overall quality, particularly focusing
on slide design and shade elements.
Council Member Sheridan moved to direct staff to proceed with Concept C while
keeping the project within the $2.4 million budget and to explore the feasibility of adding
a second slide without exceeding costs. Mayor Pro Tern Flynn seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Sheridan, Tiffany, Rowe
NAYES: None
VOTE: 6-0
ADJOUNMENT
Mayor Tiffany adjourned the Town Council meeting at 8:21 p.m.
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