01.23.2025 TC Minutes - Council RetreatTown of Trophy Club Town Council Meeting Minutes
January 23, 2025, 12:30 p.m., Town Council Retreat
Metroport Chamber of Commerce, Texas Boardroom
381 W. Byron Nelson Boulevard, Roanoke, TX 76262
CALL TO ORDER
Mayor Tiffany called the retreat to order at 1.01 p.m.
COUNCIL MEMBERS PRESENT
Jeannette Tiffany, Mayor
Steve Flynn, Mayor Pro Tern (arrived at 1:50 p.m.)
Stacey Bauer, Council Member Place 1 (left at 3:35 p.m.)
Jeff Beach, Council Member Place 2
Dennis Sheridan, Council Member Place 3
Rhylan Rowe, Council Member Place 4 (arrived at 3:44 p.m.)
LuAnne Oldham, Council Member Place 5
STAFF MEMBERS PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Dean Roggia, Town Attorney
Jason Wise, Fire Chief
Patrick Arata, Chief of Police
April Duvall, Director of Finance
Chase Ellis, Director of Parks and Recreation
Jill Lind, Director of Communications and Marketing
Matt Cox, Director of Community Development
Denise Deprato, Director of Human Resources
Tamara Smith, Assistant to the Town Manager
OTHERS PRESENT
Thomas Gwosdz, The Gwosdz Law Firm, PLLC
PUBLIC COMMENTS
There were none.
ITEMS
1. Conduct Town, Council Training on Roberts Rules of Order.
Mr. Gwosdz provided training on strategies to streamline meetings, focusing on
internal and external factors affecting meeting length. Key topics included structuring
agendas effectively, managing citizen comments, utilizing an Agenda Information Memo
for clarity, and applying Robert's Rules of Order for motions, deliberation, and voting. He
emphasized maintaining order through proper gavel use, keeping discussions focused,
Town Council Meeting Minutes — January 23, 2025 Page 2
and addressing procedural irregularities. The session also covered best practices for
ending lengthy debates and adopting local rules to improve efficiency.
Mayor Tiffany recessed the meeting at 3.05 p.m. for a break and reconvened at
3:35 p.m.
2. Discussion on updates regarding the FY 2025 Business Plan.
A progress update on the FY 2025 Business Plan was presented, reviewing the
quarterly status of work plan items related to the Strategic Objectives. Key initiatives
discussed included public safety, parks and recreation, infrastructure maintenance,
senior housing regulations, and redevelopment strategies. The discussion focused on
enhancing emergency management, improving traffic and mobility safety, and promoting
responsible golf cart usage.
Additionally, updates were provided on the development of a comprehensive Parks
& Recreation Master Plan, emphasizing community engagement and long-term planning.
The Council reviewed the status of these initiatives to ensure continued progress toward
the town's strategic goals.
3. Discussion on FY 2026 Budget Preparation.
A presentation was provided outlining key components of the FY 2026 budget
planning process, including:
• Preliminary Budget Calendar
• Tax Rate History
• Compensation Review & Proposed Increases
• FY 2025 Budget Projections
• Equipment Replacement for FY 2025 & FY 2026
• Capital Projects (Current & FY 2026)
• Tax Rate Goals
• CIP/Business Plan Projects
The Council discussed budget priorities, funding strategies, and next steps in the
budget preparation process. Staff was instructed to prepare department budgets
assuming a tax rate adoption at the voter approval tax rate as well as an interest and
sinking fund rate not to exceed 10.5 cents per $100 of taxable valuation.
EXECUTIVE SESSION/OPEN SESSION
Pursuant to the Open Meetings Act, Chapter 551, the Town Council convened into
a Closed Executive Session at 5:00 p.m. and reconvened into Open Session at 5:47 p.m.
in accordance with the Texas Government Code regarding: Section 551.071 Consultation
with the Town Attorney tc seek legal advice regarding Trophy Club Municipal Utility
District #1 boundary expansion, including transferring and/or accepting water, sewer, and
fire assets, and any and ail legal matters related thereto. No Action Taken.
Town Council Meeting Minutes — January 23, 2025
Page 3
ADJOUNMENT
Mayor Tiffany adjourned the cil m e " at 5:47 pm.
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