01.13.2025 TC MinutesTown of Trophy Club Town Council Meeting Minutes
January 13, 2025, 7.00 p.m., Regular Meeting
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL REGULAR MEETING TO ORDER
Mayor Tiffany called the regular meeting to order at 7:00 p.m.
COUNCIL MEMBERS PRESENT
Jeannette Tiffany, Mayor
Steve Flynn, Mayor Pro Tem
Stacey Bauer, Council Member Place 1
Jeff Beach, Council Member Place 2
Dennis Sheridan, Council Member Place 3
Rhylan Rowe, Council Member Place 4
LuAnne Oldham, Council Member Place 5
STAFF MEMBERS PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Dean Roggia, Town Attorney
Jason Wise, Fire Chief
Patrick Arata, Chief of Police
April Duvall, Director of Finance
Chase Ellis, Director of Parks and Recreation
Jill Lind, Director of Communications and Marketing
Matt Cox, Director of Community Development
Denise Deprato, Director of Human Resources
Tamara Smith, Assistant to the Town Manager
INVOCATION
Chaplain David Impwi delivered the invocation.
PLEDGES
Council Member Sheridan led the Pledge of Allegiance to the American and Texas
Flags.
PUBLIC COMMENTS
Elizabeth Nelson, 267 Oak Hill Drive, spoke in support of the Town of Patriots campaign.
Jeff Eason, 605 Indian Creek Drive, addressed the Council on agenda item 11, stressing
the need for improved tree maintenance, code enforcement, and execution of plans.
Town Council Meeting Minutes — January 13, 2025 Page 2
COMMUNITY SPOTLIGHT
1. SOS International
Shelly Harp, Director of Development for SOS gave a presentation on SOS
International, a nonprofit founded in 2000, that focuses on sustainable solutions for at -
risk children worldwide. Their key initiatives include clean water access, food security,
combating human trafficking, and community development through education and
vocational training.
2. Working for You ... Trophy Club
a) Update from Town Council Members
Mayor Pro Tem Flynn expressed gratitude to Chief Arata and Chief Wise for their
coordinated response to the recent fire on Morgan Lane. Although the house was a total
loss, the departments worked collaboratively with neighboring fire departments, ensuring
the safe evacuation of all residents with no injuries reported.
Mayor Tiffany extended New Year's greetings to all present and encouraged
residents to stay connected with the Town by signing up for TC Alerts, subscribing to the
Town Weekly Newsletter, following the Town's social media platforms, and engaging with
neighbors.
b) Update from Town Manager
Town Manager Wright provided the following update:
• Snow Event Update: The recent snow event was successfully managed with
no traffic accidents, thanks to the efforts of the Police, Fire, Streets, and Parks
departments.
• Council Retreat: Scheduled for January 23-24 at the Metroport Chamber
building in Roanoke, focusing on Business plan goals, Strategic plan updates,
and Robert's Rules of Order.
• Consent Agenda Correction: Item regarding the town's official newspaper
reflects a correction to the proper name, Commercial Recorder.
• Upcoming Meetings:
o EDC Board meeting: January 16, 7:00 PM, Council Chambers.
• Holiday Reminder: Town Hall will be closed on January 20 for Martin Luther
King Jr. Day; emergency services will remain available.
• Council Meeting: There will not be a regular Council meeting on January 27.
Town Council Meeting Minutes — January 13, 2025
Page 3
c) Quick Civic Tip (Dean Roggia, Town Attorney)
Town Attorney Roggia provided an overview on Town Council voting requirements.
He explained that certain actions, such as charter amendments, require a two-thirds vote
of the entire council, while others, like canvassing an election, only need a quorum of two
members. Additionally, overturning a Planning and Zoning Commission recommendation
requires a three -fourths vote, ensuring the public understands these variations.
CONSENT AGENDA
3. Consider approval of the December 9, 2024, Town Council regular meeting
minutes. (Tammy Dixon, Town Secretary)
4. Consider approval of the December 19, 2024, Town Council special meeting
minutes. (Tammy Dixon, Town Secretary)
5. Consider an ordinance authorizing and calling for a general election to be held on
May 3, 2025, and if required, a runoff election on June 7, 2025, for the purpose of
electing council members to Town Council Place 5 and Town Council Place 6 and
establishing procedures for the election; and providing an effective date. (Tammy
Dixon, Town Secretary) The caption of the ordinance reads as follows:
ORDINANCE NO. 2025-01
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, AUTHORIZING AND CALLING FOR A GENERAL ELECTION TO BE HELD
ON MAY 35 2025 AND, IF REQUIRED, A RUNOFF ELECTION ON JUNE 79 20255 FOR
THE PURPOSE OF ELECTING COUNCIL MEMBERS TO TOWN COUNCIL PLACE 5
AND TOWN COUNCIL PLACE 6; PRESCRIBING THE TIME AND DESIGNATING THE
LOCATIONS AND MANNER OF CONDUCTING THE ELECTION TO BE IN
ACCORDANCE WITH THE JOINT ELECTION AGREEMENTS FOR ELECTION
SERVICES WITH DENTON AND TARRANT COUNTIES; AUTHORIZING THE TOWN
MANAGER TO EXECUTE THE AGREEMENTS; AND PROVIDING AN EFFECTIVE
DATE.
6. Consider an ordinance repealing Ordinance 2010-21 and adopting an ordinance
designating the Commercial Reporter as the official newspaper of the Town of
Trophy Club. (Tammy Dixon, Town Secretary) The caption of the ordinance reads
as follows:
ORDINANCE NO. 2025-02
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS; REPEALING
ORDINANCE NO. 2010-21 IN ITS ENTIRETY AND ADOPTING AN ORDINANCE
DESIGNATING THE COMMERICAL RECORDER AS THE OFFICIAL NEWSPAPER
OF THE TOWN OF TROPHY CLUB; PROVIDING A REPEALER CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
Town Council Meeting Minutes — January 13, 2025
Page 4
7. Consider authorizing the Town Manager to negotiate and execute an updated
master services agreement and consolidated statement of work between the Town
of Trophy Club, TX, and CivicPlus, LLC, aligning all software services to a single
annual expiration date of September 30, in the amount of $52,808.54, with renewal
options up to 5% increase per year. (April Duvall, Director of Finance)
8. Consider authorizing the Town Manager to negotiate and execute an updated
master services agreement and consolidated statement of work between the Town
of Trophy Club, TX, and Tyler Technologies, Inc., aligning all software services to
a single annual expiration date of September 30, in the amount of $59,975. (April
Duvall, Director of Finance)
9. Consider a resolution approving the termination of the Metlife 457 Deferred
Compensation Plan (Plan Number 1014964-01). (Denise Deprato, Director of
Human Resources) The caption of the resolution reads as follows:
RESOLUTION NO. 2025-01
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, APPROVING THE TERMINATION OF THE METLIFE 457 DEFERRED
COMPENSATION PLAN (PLAN NUMBER 1014964-01); AUTHORIZING THE TOWN
MANAGER TO TAKE ALL NECESSARY ACTIONS TO IMPLEMENT THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
10. Consider an ordinance of the Town of Trophy Club amending Appendix A "Fee
Schedule," Article A1.000 "General Provisions," Section A1.006 "Animal Control,"
Subsection (a) "Impound Fee," of the Code of Ordinances. (Patrick Arata, Chief of
Police) The caption of the ordinance reads as follows:
ORDINANCE NO. 2025-03
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING APPENDIX
A "FEE SCHEDULE," ARTICLE A1.000 "GENERAL PROVISIONS," SECTION A1.006
"ANIMAL CONTROL," SUBSECTION (A) "IMPOUND FEE," OF THE CODE OF
ORDINANCES, TOWN OF TROPHY CLUB, TEXAS; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF
TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE
OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A
VIOLATION OCCURS OR CONTINUES; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE.
11. Consider accepting the 2025 Parks Maintenance Plan that outlines tree care within
the Town of Trophy Club. (Chase Ellis, Director of Parks & Recreation)
Council Member Beach moved to approve Consent Items 3-11. Council Member
Rowe seconded the moticn.
Town Council Meeting Minutes — January 13, 2025 Page 5
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Sheridan, Tiffany, Rowe, Oldham
NAYES: None
VOTE: 7-0
INDIVIDUAL ITEMS
12. Case PD-AMD-24-004 PD 13 Amendment, Tract 1, Ship Shop Conduct a public
hearing and consider an ordinance amending Planned Development District 13
(PD-13), Tract 1 to allow for Truck and Trailer Rental as an accessory use with
outdoor storage and display of vehicles. The applicant is David Sanders, owner of
The Ship Shop, and the subject property is legally described as The Village at
Trophy Club, Lot 1, approximately 3.79 acres, Denton County, Texas and is
generally located at the northwest corner of Trophy Club Drive and SH 114. The
property is addressed as 2003 E TX-114, Suite 340, Trophy Club, Texas. (Matt
Cox, Director of Community Development)
i. Conduct Public Hearing
Mayor Tiffany outlined the procedure for the evening's public hearings, explaining
that each hearing will include a staff report, a presentation by the applicant (if applicable),
public comments, and Council discussion before any action is taken. Citizens will have a
three -minute time limit per speaker to ensure an efficient and orderly meeting.
Mayor Tiffany opened the public hearing at 7:30 p.m.
Matt Cox, Director of Community Development, provided an overview of the
request. He detailed the history of Mr. Sanders' inquiry in May about allowing larger U-
Haul trucks, noting that such use was not permitted under current ordinances. Mr.
Sanders applied for the use on November 16th.
Mr. Cox explained that PD-13 lacks a "truck and trailer rental" definition, prompting
staff to propose a new definition and 11 conditions, including truck limits, parking
restrictions, and fire lane considerations, included in the draft ordinance. He noted that
the public hearing notices were distributed, and the ordinance was reviewed by the Town
Attorney.
Michael Biggs, P&Z Chair, noted that five speakers opposed the request, while Mr.
Sanders presented a petition with 182 signatures. A motion to approve the change and
require a Special Use Permit for further review failed by a vote of 2-4.
Mr. Sanders, owner of the Ship Shop, presented his case for continuing U-Haul
services at his business, emphasizing it as a valuable service for Trophy Club residents
and a significant portion of his income (30%). He noted that U-Haul services have served
over 578 Trophy Club residents, providing convenience and supporting local businesses
such as nearby restaurants and gas stations. He clarified that his U-Haul operations are
small-scale, with limited vehicles and trailers, and do not resemble larger U-Haul facilities.
Town Council Meeting Minutes — January 13, 2025
Page 6
He argued that removing U-Haul services would harm his business and redirect revenue,
services, and taxes out of the town. He requested the Council to consider the economic
and community benefits before making a decision.
The following individuals spoke in opposition. -
Larry Hoover, 1118 Berkshire Court, Trophy Club
Patricia Keefer, 216 Fresh Meadow Dr., Trophy Club
Jennifer Fox, 2753 Enfield Dr., Trophy Club
The following individuals spoke in favor:
David Dill, 109 Pebble Beach Drive, Trophy Club
Kenneth Kolsti, 14 Chimney Rock Dr., Trophy Club
Janet Beaty, 18 Hillcrest Ct., Trophy Club
Deborah Johnson, 6 Hill Court, Trophy Club
Richard Baker, 7 Glen Eagles Ct., Trophy Club
Deborah Higgins, 194 Durango Dr., Trophy Club
Sinisa Mandic, 214 Durango Dr., Trophy Club
Lisa Garcia, 4233 Ocho Rios Dr., Fort Worth
Atoosa Kourosh, 9C Trophy Club Dr., Trophy Club
Wendy Magusiak, i?24 Wisteria, Westlake
Nancy Acevedo, 16�5 Timber Ridge Dr., Justin
Smokey Duverne, ,5 Palmetto Ct., Trophy Club
Mayor Tiffany closed the public hearing at 8:21 p.m.
ii. Consider ordinance Approval
A lengthy discussion ensued as the Council considered the proposed ordinance
amendment to PD-13 to allow truck and trailer rentals as an accessory use, focusing on
whether the use would be subject to a Special Use Permit (SUP). The discussion
addressed concerns about visual impacts, land use, enforcement of proposed conditions,
and the suitability of the location for U-Haul operations. Council members debated limiting
vehicle sizes to 10- and 15-foot trucks, requiring parking locations to be determined during
the SUP process, and wa v'ng SUP application fees for the applicant, Mr. Sanders.
Council Member Sheridan moved to overturn the Planning and Zoning
Commission's recommendation and approve an ordinance amending Planned
Development District 13 (PD-1 3), Tract 1 to allow for Truck and Trailer Rental as an
accessory use with outdoor storage and display of vehicles. with the following
modifications:
1. Revise the definition section to establish a maximum truck size of 10 feet and
clarify that trucks of this size are only allowed by a Specific Use Permit (SUP).
2. Remove references to truck sizes larger than 15 feet in the chart.
Town Council Meeting Minutes — January 13, 2025
Page 7
3. Eliminate the reference to Exhibit A.1 and specify that the SUP will establish the
parking area.
4. Direct staff to allow Mr. Sanders to apply for an SUP and waive the associated
application fees.
Mayor Pro Tern Flynn seconded the motion.
VOTE ON MOTION
AYES: Bauer, Flynn, Tiffany, Sheridan, Oldham
NAYES: Beach, Rowe
VOTE: 5-2
RESULT: Motion Failed. A supermajority of six votes required to overturn the
Planning and Zoning Commission's recommendation.
13. Case RP-24-001 The Highlands At Trophy Club, Neighborhood 5, Phase 2B, Lot
23R, Block G (Gardner Replat) Conduct a public hearing to consider a replat
request made by Deric Gardner on Lot 23R, Block G of The Highlands at Trophy
Club Neighborhood 5, Phase 2B, approximately 0.292 acres of land, for the
addition of unplatted land. The property is addressed as 2643 Highlands Court and
situated in the Rosalinda Allen Survey, Abstract No. 17, Town of Trophy Club,
Denton County, Texas. (Gardner Replat). (Matt Cox, Director of Community
Development)
i. Conduct Public Hearing
Mayor Tiffany opened the public hearing at 9:15 p.m.
Mr. Cox explained that the replat was required as part of the Town's land sale to
Mr. Gardner in April 2024, Staff recommended approval of the replat with conditions,
including addressing outstanding survey corrections, obtaining required signatures, and
providing a certified tax certificate prior to filing. The applicant was not present, but staff
noted that they had followed up on necessary revisions with the surveyor.
No one spoke in favor or opposition.
Mayor Tiffany closed the public hearing at 9:17 p.m.
ii. Consider Replat
Council Member Rowe moved to approve a replat request made by Deric Gardner
on Lot 23R, Block G of The Highlands at Trophy Club Neighborhood 5, Phase 2B,
approximately 0.292 acres of land, for the addition of unplatted land. The property is
addressed as 2643 Highlands Court and situated in the Rosalinda Allen Survey, Abstract
No. 17, Town of Trophy Club, Denton County, Texas. Council Member Bauer seconded
the motion.
Town Council Meeting Miry �tes — January 13, 2025
Page 8
VOTE ON MOTION
AYES: Bauer, Beach, Flynn,
NAYES: None
VOTE: 7-0
Tiffany, Sheridan, Rowe, Oldham
14. Conduct a public hearing and consider an ordinance amending Article 1.08.001 of
Chapter 1, Article 1.08 "Parks and Recreation" and adopting the 2025 Youth
Programs Standard of Care. (Chase Ellis, Director of Parks & Recreation)
i. Conduct Public Hearing
Mayor Tiffany opened the public hearing at 9:18 p.m.
Chase Ellis, Director of Parks and Recreation, presented the annual adoption of
the Standards of Care for the Town's summer camp program, as required by the Texas
Department of Family and Protective Services. He noted that, with assistance from the
Town Secretary and Town Attorney, the standards were moved from ordinance form to
an exhibit of the ordinance in the form of a manual. Mr. Ellis emphasized that adopting
these standards ensures the program remains exempt from daycare licensing
requirements while providing structured summer camp services.
No one spoke in favor or opposition.
Mayor Tiffany closed the public hearing at 9.20 p.m.
ii. Consider Ordinance Approval
Mayor Pro Tem Flynn moved to approve Ordinance No. 2025-04 amending Article
1.08.001 of Chapter 1, Article 1.08 "Parks and Recreation" and adopting the 2025 Youth
Programs Standard of Care. Council Member Beach seconded the motion. The caption
of the ordinance reads as follows:
ORDINANCE NO. 2025-04
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING CHAPTER
1, ARTICLE 1.08 "PARKS AND RECREATION", DIVISION 1 OF THE CODE OF
ORDINANCES, TOWN OF TROPHY CLUB, TEXAS, BY AMENDING SECTION
1.08.001 IN ITS ENTIRETY; AND ADOPTING UPDATED "YOUTH PROGRAMS
STANDARDS OF CARE"; PROVIDING FOR INCORPORATION OF PREMISES;
PROVIDING FOR AMENDMENTS; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF AL' ORDINANCES; PROVIDING A SAVINGS CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; AND
PROVIDING AN EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn,
NAYES: None
VOTE: 7-0
Tiffany, Sheridan, Rowe, Oldham
Town Council Meeting Minutes — January 13, 2025
Page 9
15. Conduct a public hearing and consider an ordinance granting a franchise
agreement to Community Waste Disposal for solid waste and recycling collection,
authorizing the Town Manager to negotiate and execute the franchise agreement,
and directing staff to prepare an ordinance to make necessary updates to Article
13.02 Solid Waste of the Town Code of Ordinances. (Tamara Smith, Assistant to
the Town Manager)
L Conduct Pudic Hearing
Mayor Tiffany opened the public hearing at 9:21p.m.
Tamara Smith, Assistant to the Town Manager, presented upcoming changes to
the Town's solid waste and recycling services, including the selection of Community
Waste Disposal (CWD) as the new service provider following a competitive bid process.
The Town's current contract will expire on May 31, 2025. After reviewing five bids, CWD
was selected for its competitive pricing and ability to meet the Town's needs. The new
contract will maintain current service levels for residential trash and recycling pickup while
introducing new services, including monthly household hazardous waste pickup, curbside
Christmas tree recycling, and a seasonal leaf recycling program. Collection zones will be
split for efficiency, and bulk waste collection will allow four cubic yards at no charge, with
additional waste at $15 per cubic yard. The first -year residential rate will be $25.71 per
month, with an option to upgrade to a 95-gallon recycling cart for an additional $3.41 per
month. The contract includes an annual rate adjustment based on the DFW Consumer
Price Index. Staff also recommended rewriting the solid waste ordinance to be less
contract -specific, with a revised ordinance expected at a future meeting.
No one spoke in favor or opposition.
Mayor Tiffany closed the public hearing at 9.28 p.m.
ii. Consider Ordinance Approval
Jason Roemer, President of Community Waste Disposal (CWD), provided an
overview of the company's operations and commitment to community engagement. He
highlighted CWD's 40 years of experience, fleet of 200 compressed natural gas trucks,
and advanced recycling facilities. Council Members asked about service efficiency,
communication strategies, and the collection process, particularly regarding split
collection zones, holiday and storm response, and manual trash pickup. Raymer assured
the Council that CWD would maintain twice -weekly trash collection with flexible service
options, including manual bag collection and optional 95-gallon recycling carts. He
emphasized proactive communication efforts, including website updates, mailed notices,
and direct alerts. Council Members also discussed cart and bin options, the logistics of
switching providers, and ensuring a smooth transition for residents and businesses. CWD
representatives confirmed their commitment to customer service and responsiveness.
Council Member Rowe moved to approve Ordinance No. 2025-05 granting a
franchise agreement to Community Waste Disposal for solid waste and recycling
Town Council Meeting Minutes —January 13, 2025 Page 10
collection; authorizing the Town Manager to negotiate and execute the franchise
agreement; and directing staff to prepare an ordinance to make necessary updates to
Article 13.02 Solid Waste of the Town Code of Ordinances. Council Member Beach
seconded the motion. The caption of the ordinance reads as follows:
ORDINANCE NO. 2025-05
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, GRANTING A FRANCHISE AGREEMENT TO COMMUNITY WASTE
DISPOSAL FOR SOLID WASTE AND RECYCLING COLLECTION AND DISPOSAL
SERVICES WITHIN THE CORPORATE BOUNDARIES OF THE TOWN OF TROPHY
CLUB, TEXAS; AUTHORIZING THE TOWN MANAGER TO NEGOTIATE AND
EXECUTE THE FRANCHISE AGREEMENT SUBJECT TO THE PROVISIONS OF THE
TOWN CHARTER; PROVIDING A REPEALER CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Tiffany, Sheridan, Rowe, Oldham
NAYES: None
VOTE: 7-0
Council Member Sheridan moved to reconsider the vote on Agenda Item #12 with
the intent of determining whether the outcome would change if trucks were removed from
the motion. Council Member Bauer seconded the motion.
A debate arose over whether Council Member Sheridan, who presumably voted
"yes" on the original motion, could legally bring it back for reconsideration. A point of order
was raised by Council Member Rowe referencing the Town's rules of procedure, which
default to Roberts Rules vj!h.en local guidelines do not specify a procedure.
Council Member Sheridan withdrew his motion and indicated he would bring it back
for consideration after the Council approves updated rules of procedure. The discussion
ended without a revote on Agenda Item #12.
16. Consider authorizing the Town Manager to negotiate and execute a construction
contract with Home Run Construction, LLC in an amount not to exceed $1,121,407
for the construction of dedicated pickleball courts at Harmony Park. (Chase Ellis,
Director of Parks & Recreation)
Mr. Ellis presented an overview of the item which includes the construction of six
pickleball courts, the relocation of the bocce ball area, and the basketball court. An RFP
was issued for construction services, which remained open for 30 days, resulting in two
submissions. After evaluation, Home Run Construction, LLC was determined to provide
the best value based on price and references. If approved, a contract will be established
in the coming weeks, with groundbreaking anticipated in early February and an estimated
8- to 9-month construction timeline, aiming for a fall 2025 opening. The project remains
Town Council Meeting Minutes — January 13, 2025 Page 11
within the allocated $1.3 million budget, including design, construction, and contingency
funds.
The Council discussed aspects of the project, including lighting, seating areas, and
court sizes.
Council Member Sheridan moved to approve authorizing the Town Manager to
negotiate and execute a construction contract with Home Run Construction, LLC in an
amount not to exceed $1,121,407 for the construction of dedicated pickleball courts at
Harmony Park. Council Bauer seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach) , Flynn,
NAPES: None
VOTE: 7-0
Tiffany, Sheridan, Rowe, Oldham
17. Consider a resolution adopting the Trophy Club Town Council Rules of Procedure.
(Brandon Wright, Town Manager; Tammy Dixon, Town Secretary)
Town Manager Wright presented updates to the Town Council Rules of Procedure,
including the addition of a new section on video conference participation. He explained
virtual participation of meetings would also be allowed for certain boards and
commissions that handle budget approvals and zoning cases but not for advisory boards
like Parks & Recreation or the Arts Council.
Council Member Sheridan inquired about Waiver of Rules as outlined under
Section 6.7 which provides rules may be waived by majority of Council.
Council Member Rowe moved to approve Resolution No. 2025-02 adopting the
Trophy Club Town Council Rules of Procedure. Council Member Beach seconded the
motion. The caption of the resolution reads as follows:
RESOLUTION NO. 2025-02
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, ADOPTING THE TOWN OF TROPHY CLUB TOWN COUNCIL RULES OF
PROCEDURE AND PROVIDING AN EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn,
NAYES: None
VOTE: 7-0
Tiffany, Sheridan, Rowe, Oldham
Council Member Sheridan made a motion to reconsider Agenda Item 12, based
on the possibility that a "no" vote might change if there were no trucks involved. Council
Member Steve Flynn seconded the motion.
Town Council Meeting Minutes — January 13, 2025
Page 12
Town Attorney Roggia clarified that while the Council had adopted new Rules or
Procedure by resolution, an ordinance outlining procedural rules was still in place and
required action on the next agenda.
Council Member Sheridan withdrew his motion.
18. Consider an ordinar ice amending Chapter 1, "General Provisions", Article 1.03,
"Town Council", by repealing Division 2, "Meetings and Rules of Procedure" in its
entirety and by amending Article 1.04 "Boards, Commissions and Committees",
Division 1 "Generally" by adding a new section 1.04.011 "Background Checks of
Boards and Commissions Applicants", of the Code of Ordinances. (Brandon
Wright, Town Manager; Tammy Dixon, Town Secretary)
Council Member Sheridan moved to approve Ordinance No. 2025-06 amending
Chapter 1, "General Provisions", Article 1.03, "Town Council", by repealing Division 2,
"Meetings and Rules of Procedure" in its entirety and by amending Article 1.04 "Boards,
Commissions and Committees", Division 1 "Generally" by adding a new section 1.04.011
"Background Checks of Boards and Commissions Applicants", of the Code of
Ordinances. Council Member Bauer seconded the motion. The caption of the ordinance
reads as follows:
ORDINANCE NO. 2025-06
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING CHAPTER
1, "GENERAL PROVISIONS", ARTICLE 1.03, "TOWN COUNCIL", BY REPEALING
DIVISION 2, "MEETINGS AND RULES OF PROCEDURE" IN ITS ENTIRETY AND BY
AMENDING ARTICLE 1.04, "BOARDS, COMMISSIONS AND COMMITTEES",
DIVISION 1 "GENERALLY" BY ADDING A NEW SECTION 1.04.011 "BACKGROUND
CHECKS OF BOARDS AND COMMISSIONS APPLICANTS", OF THE CODE OF
ORDINANCES, TOWN OF TROPHY CLUB, TEXAS; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING FOR
SEVERABILITY; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Tiffany, Sheridan, Rowe, Oldham
NAYES: None
VOTE: 7-0
Council Member Sheridan, citing Rule 4.10 - Procedures for Agenda Items, made
a motion to reconsider Agenda Item 12. Mayor Pro Tern Flynn seconded the motion.
VOTE ON MOTION
AYES: Bauer, , Flynn, Sheridan, Oldham
NAYES: Beach, Tiffany, Rowe
VOTE: 4-3
Town Council Meeting Minutes —January 13, 2025
Page 13
12. Case PD-AMD-24-004 PD 13 Amendment, Tract 1, Ship Shop Conduct a public
hearing and consider an ordinance amending Planned Development District 13 (PD-
13), Tract 1 to allow for Truck and Trailer Rental as an accessory use with outdoor
storage and display of vehicles. The applicant is David Sanders, owner of The Ship
Shop, and the subject property is legally described as The Village at Trophy Club, Lot
1, approximately 3.79 acres, Denton County, Texas and is generally located at the
northwest corner of Trophy Club Drive and SH 114. The property is addressed as
2003 E TX-114, Suite 340, Trophy Club, Texas. (Matt Cox, Director of Community
Development)
i. Conduct Public Hearing
Mayor Tiffany reopened the public hearing at 10.02 p.m.
No one spoke in favor or in opposition.
Mayor Tiffany closed the public hearing at 10:02 p.m.
ii. Consider Ordinance Approval
Council Member Sheridan addressed Council Members Beach and Rowe, who voted
against the request. He argued that the land use should be reconsidered as a reuse rather
than a new development, citing a similar case where a BBQ restaurant was approved under
continued use. He acknowledged concerns about large trucks but cautioned that restrictions
could also impact necessary drop-offs and transit.
Council Member Beach opposed the request, stating that the business owner had
alternative operational options and that the proposed use did not enhance the town 's
aesthetics. Beach also noted that the owner had been in violation of town codes for years by
using a personal trailer without proper approval.
Council Member Rowe expressed concerns that the business already relying on the
proposed use so soon after opening suggested a likelihood of future expansion that might not
align with the town's vision. Rowe emphasized that the site was too small and located in a
high -value frontage area, making it unsuitable for truck rentals, which are typically found in
industrial zones.
Following the discussion, there was no motion and no vote on the matter.
ADJOUNMENT
Mayor Tiffany adjourned the Town Council e
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