01.16.2025 EDC Agenda Packet
TOWN OF TROPHY CLUB
MEETING AGENDA
ECONOMIC DEVELOPMENT
CORPORATION
1 Trophy Wood Drive
Trophy Club, Texas 76262
January 16, 2025 6:00 PM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Board/Commission on any matter pursuant
to Texas Government Code Sec. 551.007. The Board/Commission is not permitted to
discuss or take action on any presentations made concerning matters that are not listed on
the agenda. Presentations are limited to matters over which the Board/Commission has
authority. Speakers have up to three (3) minutes or the time limit determined by the
Presiding Officer. Each speaker must have submitted their request to speak by completing
the Speaker’s Form or may email tdixon@trophyclub.org
REGULAR ITEMS
1. Consider approval of the November 20, 2024, Economic Development Corporation
Regular Meeting Minutes.
2. Consider the appointment of the Economic Development Corporation Board President;
and if needed, appointments of Vice President, and Secretary as necessary.
3. Discuss updates from the small area plan meetings held on January 14, 2025.
4. Discuss updates of the Thrive Business Grant Program.
ADJOURN
The Board/Commission may convene into executive session to discuss posted items as
allowed by Texas Government Code Sections 551.071 through 551.076 and Section
551.087.
Notice is hereby given that a quorum of the Town of Trophy Club Town Council may be in
attendance at this meeting. The Town Council will not deliberate or take any action.
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CERTIFICATION
I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall
for the Town of Trophy Club, Texas, in a place convenient and readily accessible to the general
public at all times on the following date and time: January 9, 2025, at 3:30 p.m., and said Notice
of Meeting was also posted concurrently on the Town’s website in accordance with Texas
Government Code Ch. 551 at least 72 hours prior to the scheduled time of said meeting.
/s/ Tammy Dixon
Tammy Dixon, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
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ECONOMIC DEVELOPMENT CORPORATION
COMMUNICATION
MEETING DATE: January 16, 2025
FROM: Tammy Dixon, Town Secretary
AGENDA ITEM: Consider approval of the November 20, 2024, Economic Development
Corporation Regular Meeting Minutes.
BACKGROUND/SUMMARY: The Economic Development Corporation held a regular meeting on
November 20, 2024.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
1. 11.20.24 EDC Minutes
ACTIONS/OPTIONS:
Move to approve the November 20, 2024, Economic Development Corporation Regular
Meeting Minutes.
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Town of Trophy Club Economic Development Corporation Meeting Minutes
November 20, 2024, 6:00 p.m., Regular Meeting
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL TO ORDER
President Ryback called the meeting to order at 6:00 p.m.
EDC BOARD MEMBERS PRESENT
John Ryback, President (arrived at 6:11 p.m.)
Teri Addington, Vice President
James Calaway, Secretary
Scott Hinshaw
Joseph Longo
Allan Pedersen
Garrett Wallace
STAFF PRESENT
Brandon Wright, Town Manager
Tamara Smith, Assistant to the Town Manager
April Duvall, Director of Finance
Matt Cox, Director of Community Development
Tammy Dixon, Town Secretary
PUBLIC COMMENTS
There were none.
REGULAR ITEMS
1. Consider approval of the October 24, 2024, Economic Development Corporation Regular
Meeting Minutes.
Director Longo moved to approve the October 24, 2024, meeting minutes. Director
Wallace seconded the motion.
VOTE ON THE MOTION
AYES: Pedersen, Addison, Wallace, Longo, Hinshaw, Calaway
NAYES: None
ABSENT: Ryback
VOTE: 6-0-1
2. Discuss updates from the small area plan meetings held on October 29, 2024, and
November 12, 2024.
Town Manager Wright provided an update on the ongoing Small Area Plan meetings with
McAdams and the Economic Development Corporation (EDC) subcommittee, highlighting
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EDC Meeting Minutes – November 20, 2024 Page 2
progress and significant community engagement. Meetings have focused on preparing for the
recent public input session, which had approximately 30 attendees, and the online survey, which
has received over 400 responses. He noted progress in contacting property owners, with only one
remaining unresponsive. The survey closes Friday, after which McAdams will incorporate
feedback into at least two draft design options, expected by February. The project remains on
schedule, and he commended staff and McAdams for their efforts in maintaining timelines and
facilitating successful public participation. He also addressed questions from the board, providing
further insights into the next steps. These drafts will guide the process, ultimately leading to a
final recommendation to the Town Council.
EXECUTIVE SESSION/OPEN SESSION
Pursuant to the Open Meetings Act, Chapter 551, the Economic Development Corporation Board
convened into a Closed Executive Session at 6:07 p.m. and reconvened into Regular Session at
7:49 p.m. in accordance with the Texas Government Code regarding:
a. Section 551.087 Deliberation regarding economic development negotiations.
1. Discuss Thrive Business Grant Applications. No Action Taken.
5. Consider approval of submitted grant applications for the approved amounts under the
Thrive Business Grant.
Director Longo moved to approve Thrive Business Grant applications for the following
businesses and amounts:
• Mathnasium #1: $4,278.75
• Fish and Knife: $19,200.00
• Jolley Orthodontics: $18,108.17
• Trophy Club Vision Care: $20,000.00
• Grace Development: $20,000.00
• Envision Complete Fitness, LLC: $20,000.00
• Mathnasium #2: $2,793.75
and further moved to authorize the Town Manager to negotiate and the Economic
Development President to execute performance agreements with each applicant; and
recommend approval of same to the Town Council. Vice President Addington seconded the
motion. Vice President Addington seconded the motion.
VOTE ON THE MOTION
AYES: Pedersen, Addison, Wallace, Ryback, Longo, Hinshaw, Calaway
NAYES: None
VOTE: 7-0
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EDC Meeting Minutes – November 20, 2024 Page 3
ADOURN
President Ryback adjourned the meeting at 7:50 p.m.
_____________________________
John Ryback, President
ATTEST:
____________________________
Tammy Dixon, Town Secretary
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ECONOMIC DEVELOPMENT CORPORATION
COMMUNICATION
MEETING DATE: January 16, 2025
FROM: Tamara Smith, MSL, Assistant to the Town Manager
AGENDA ITEM: Consider the appointment of the Economic Development Corporation Board
President; and if needed, appointments of Vice President, and Secretary as
necessary.
BACKGROUND/SUMMARY: The position of Economic Development Corporation (EDC) Board
President is currently vacant due to a resignation in December 2024. The president is selected
from current EDC Board Members and serves until the first board meeting in October 2025.
Board Members may consider the appointment of a new president. In the event of a
reorganization of current board officer positions, appointments for those vacant positions may
be necessary.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
1. EDC Incorporation
ACTIONS/OPTIONS:
Staff recommends that the EDC Board move to appoint the Board President; and if needed,
appointments of Vice President, and Secretary as necessary.
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ECONOMIC DEVELOPMENT CORPORATION
COMMUNICATION
MEETING DATE: January 16, 2025
FROM: Brandon Wright, Town Manager
AGENDA ITEM: Discuss updates from the small area plan meetings held on January 14, 2025.
BACKGROUND/SUMMARY: The Economic Development Corporation (EDC) is undertaking
a comprehensive small area plan for properties adjacent to State Highway 114 Frontage Road
and Trophy Wood Drive. The aim is to redefine the property layout with a focus on various
priorities, including enhancing economic resilience, fostering service-based employment,
improving overall quality of life, promoting sustainability, enhancing pedestrian safety and
walkability, facilitating future development, and addressing area parking needs.
In May 2024, the EDC and Town Council both approved a professional services contract with
McAdams to undertake the small area plan process. The kick-off meeting was conducted on
July 8, 2024. Meetings are anticipated to be conducted every two weeks, and minutes will be
made available for the EDC to review and discuss during future meetings.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: The total amount for the Small Area Plan is $89,437, which will be expended
from the Economic Development Corporation Fund.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Small Area Plan Schedule
ACTIONS/OPTIONS:
This agenda item is being presented for discussion and feedback purposes only. No action will
be taken by the Economic Development Corporation Board for this agenda item.
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Project ScheduleJuneMayAprilMarchFeb.Jan.Dec.Nov.Oct.Sept.Aug.JulyProject Program + KickoffStakeholder FeedbackInventory + AnalysisMarket StudyCommunity EngagementPlan ScenariosPreferred Concept PlanAdoptionImplementationKick-off + Site VisitDraft ScenariosScenario Council WorkshopMarket StudyOpen House or WorkshopDetermine StrategiesPresent Concept + Document DraftCollect DataCouncil Meeting + Final DocumentMonthly Meeting's with Project Team + StaffInterviews + SummaryEXPLOREEXPLOREEVALUATEEVALUATEConstraints MapENVISIONENVISIONSummary of FindingsENACTENACTEXECUTEEXECUTERecommendations + On-going Implementation1.Completed 7/1/242.Property owner letter sent week of 8/263.Targeting meetings 9/2-9/6 or 9/8-9/144.Completed 8/30/245.Draft sent 8/29; to be finalized by 9/306.Confirmed open house and dates 8/267.Met with Social Pinpoint for online option 8/22 8.Confirmed Survey Monkey for online option 8/279.Marketing for open house begins 10/2110.Hard launch for online option11/4 11.In person open house 11/1821367845Page 25 of 27
ECONOMIC DEVELOPMENT CORPORATION
COMMUNICATION
MEETING DATE: January 16, 2025
FROM: Tamara Smith, MSL, Assistant to the Town Manager
AGENDA ITEM: Discuss updates of the Thrive Business Grant Program.
BACKGROUND/SUMMARY: On July 11, 2023, the Economic Development Corporation (EDC)
discussed and considered a grant program tailored to benefit businesses within the Trophy
Club community. The EDC deliberated and expressed the desire to support projects
encompassing exterior and interior enhancements, equipment, and signage upgrades.
Moreover, the Board has advocated for a nominal contribution from businesses in the form of
matching funds, which will foster a sense of mutual accountability.
The Board allocated $300,000 to the grant program for FY 2023-2024. The proposed program
would be a yearly application with an evaluation and presentation to the EDC. A formal
agreement will follow with progress reporting, final inspections, and performance
requirements.
The Thrive Business Grant program offers reimbursable matching grants (75%) of up to $20,000
to support facade enhancements, sign improvements, interior renovations, equipment
upgrades, and other critical investments. Under the terms of the grant, work must begin within
six months from the date of the award. Grantees will be required to submit regular progress
reports, including financial statements, photos, and updates on project milestones. Failure to
meet specified performance requirements as set forth in each agreement will require 100%
repayment of the grant dollars received.
On October 11, 2023, staff presented a draft of the grant program to the Economic
Development Corporation (EDC) for review. The proposal was then discussed and approved by
the EDC Board during its meeting on February 27, 2024. Following this, the Thrive Business
Grant received Town Council approval on May 28, 2024. The grant program was officially
opened to the public on July 8, 2024.
Since the program's launch, the Town Manager, Communications Director, and Assistant to the
Town Manager have conducted site visits to businesses located along Trophy Club Drive,
Highway 114 Frontage Road, PD 30, Trophy Club Commons, and Trophy Club Plaza.
On November 20, 2024, the EDC determined that seven projects met the requirements of the
Thrive Business Grant. The Town Council approved six businesses and seven projects on
December 9, 2024, with a total grant amount of $104,380.67. This leaves a remaining balance
of $195,619.33 for the second cycle of grants.
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BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: The Board allocated $300,000 from the EDC 4B Fund for the Fiscal Year 2023-
2024 grant program. For the Fiscal Year 2024-2025, the budget includes a cap of $150,000 for
the Thrive Grant Program. This arrangement ensures that the remaining $150,000 will be
available for the grant program in subsequent years.
LEGAL REVIEW: N/A
ATTACHMENTS:
None
ACTIONS/OPTIONS:
This agenda item is being presented for discussion only. No action will be taken by the
Economic Development Corporation Board for this agenda item.
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