12.09.2024 TC Meeting MinutesTown of Trophy Club Town Council Meeting Minutes
December 9, 2024, 7:00 p.m., Regular Meeting
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL REGULAR MEETING TO ORDER
Mayor Tiffany called the regular meeting to order at 7:00 p.m.
COUNCIL MEMBERS PRESENT
Jeannette Tiffany, Mayor
Steve Flynn, Mayor Pro Tern
Stacey Bauer, Council Member Place 1
Jeff Beach, Council Member Place 2
Dennis Sheridan, Council Member Place 3
Rhylan Rowe, Council Member Place 4
LuAnne Oldham, Council Member Place 5
STAFF MEMBERS PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Dean Roggia, Town Attorney
Jason Wise, Fire Chief
Patrick Arata, Chief of Police
April Duvall, Director of Finance
Chase Ellis, Director of Parks and Recreation
Jill Lind, Director of Communications and Marketing
Matt Cox, Director of Community Development
Denise Deprato, Director of Human Resources
Tamara Smith, Assistant to the Town Manager
PLEDGES
Council Member Sheridan led the Pledge of Allegiance to the American and Texas
Flags.
INVOCATION
Pastor Joel Quile, Bara Church, delivered the invocation.
PUBLIC COMMENTS
Patricia Jayne (Pat) Keefer, 216 Fresh Meadow Dr., spoke in reference to
standards for street finishes.
Town Council Meeting Minutes — December 9, 2024 Page 2
COMMUNITY SPOTLIGHT
1. Working for You ... Trophy Club
a) Update from Town Council Members
Council Member Sheridan announced the Wreaths Across America event,
scheduled for December 14, 2024, from 11:00 a.m. to Noon at Medlin Cemetery, where
a ceremony will be held followed by volunteers placing wreaths on the graves of 71 local
veterans.
Council Member Beach wished everyone a Merry Christmas and Happy Holidays.
Mayor Pro Tern Flynn praised the Trophy Club Live Nativity and Bethlehem
Experience highlighting the exceptional production featuring live animals, outstanding
singing, and impressive music.
Mayor Tiffany wished everyone a Merry Christmas, expressing gratitude to those
watching the meeting and those in attendance and contributing to making Trophy Club a
great place to call home.
b) Update from Town Manager
Town Manager Wright provided the following update:
• Toys for Tots: Sponsored by the U.S. Marine Corps Reserve providing toys to
children in need, with the Police and Fire Departments serving as collection
points for new, unwrapped toys until December 16. Donations can be dropped
off in person or mailed to the Police Department.
• Letters to Santa: The Parks and Recreation Department is accepting letters
to Santa through December 17. Letters can be dropped off at the North Pole
mailbox at Town Hall or the Trophy Club Fire Station.
• Holiday Lights Contest: The annual Holiday Lights Contest continues to run
through December 18, with nominations open for seven categories. Residents
can nominate their own or a neighbor's decorated home.
• Wreaths Across America: The Town is hosting Wreaths Across America at
Medlin Cemetery on December 14, 2024, from 11:00 AM to Noon honoring the
sacrifices of local veterans by placing wreaths on the graves of 71 individuals
interred at the cemetery. The event is coordinated with the support of the Fire,
Police, Parks & Recreation Departments, and the Metroport Veterans
Association.
Town Council Meeting Minutes — December 9, 2024
Page 3
• Holiday Nights and Winter Show Lights: The Town will host Holiday Nights
and Winter Show Lights on December 14, 2024, from 6:30 PM to 8:30 PM at
Trophy Club Town Center. The event features a tree lighting, choir
performance, Santa meet -and -greet, hot chocolate, face painting, local
vendors, and a holiday drone show at 8 PM, with a second viewing on
December 21, 2024, from 8:00 PM to 8:30 PM. All activities are free and open
to the community.
• Upcoming Meetings:
o Animal Shelter Advisory Board: December 11 at 6:00 PM
o Planning and Zoning Commission, December 12 at 6:00 PM
o Parks and Recreation Board Meeting, December 16 at 6:00 PM
o Town Council Special Meeting: December 19, at 10:00 AM
• Reminders:
o Breakfast with Tiffany: December 16, Tom Thumb Starbucks at 9:00 AM
o Holiday Hours: Town offices will be closed in observance of Christmas,
starting at Noon on December 23 through December 25. Town offices will
also be closed in observance of New Year's on January 1.
c) Quick Civic Tip (Dean Roggia, Town Attorney)
Town Attorney Roggia provided an overview of the Developer Agreement process
as outlined in the Town's Code of Ordinances and State Law and explained amendments
to these agreements must be approved by the Town Council.
CONSENT AGENDA
2. Consider approval of the November 12, 2024, Town Council work session and
regular meeting minutes. (Tammy Dixon, Town Secretary)
3. Consider authorizing the Town Manager to negotiate and execute an on -demand
concrete lifting services contract with Nortex Concrete Lift &Stabilization in a total
annual amount not to exceed $30,000 with cone -year renewal option. (Matt Cox,
Director of Community Development)
4. Consider a resolution authorizing the Town Manager to execute opioid settlement
documents. (Brandon Wright, Town Manager). The caption of the resolution reads
as follows:
RESOLUTION NO.2024-26
A RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE GLOBAL
OPIOID SETTLEMENT DOCUMENTS RELATING TO THE KROGER SETTLEMENT
AND AUTHORIZING THE TOWN MANAGER TO EXECUTE ANY AND ALL FUTURE
OPIOID SETTLEMENT DOCUMENTS; AUTHORIZING THE TOWN MANAGER TO
Town Council Meeting Minutes - December 9, 2024 Page 4
TRANSMIT THOSE DOCUMENTS TO THE ATTORNEY GENERAL; AND PROVIDING
FOR AN EFFECTIVE DATE.
Council Member Rowe moved to approve Consent Items 2-4. Council Member
Beach seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Sheridan, Tiffany, Rowe, Oldham
NAYES: None
VOTE: 7-0
INDIVIDUAL ITEMS
5. Consider an ordinance authorizing the Mayor to execute an amendment to the
Beldonia Town Homes Development Contract for Public Improvements authorizing
the Town to participate in the cost of removing and reconstructing the Town's
median along Trophy Wood Drive to provide a center median opening and turn
lane. (Matt Cox, Director of Community Development)
Mr. Cox provided an overview of the item explaining the amendment includes the
removal of a median near the development to enhance access for both the townhomes
and the Town's parking lot. The developer agreed to cover 50% of the median removal
cost, with the Town's participation capped at $30,000 (approximately 8.5% of the total
cost), funded through the Street Maintenance Sales Tax Fund.
Mayor Pro Tern Flynn moved to approve Ordinance 2024-29 authorizing the Mayor
to execute an amendment to the Beldonia Town Homes Development Contract for Public
Improvements authorizing the Town to participate in the cost of removing and
reconstructing the Town's median along Trophy Wood Drive to provide a center median
opening and turn lane.. Council Member Sheridan seconded the motion. The caption of
the ordinance reads as follows:
ORDINANCE NO. 2024-29
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE
BELDONIA TOWN HOMES DEVELOPMENT CONTRACT FOR PUBLIC
IMPROVEMENTS; AUTHORIZING THE TOWN TO PARTICIPATE IN PUBLIC
IMPROVEMENT COSTS; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING
AN EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Tiffany, Sheridan, Rowe, Oldham
NAYES: None
VOTE: 7-0
Town Council Meeting Minutes — December 9, 2024 Page 5
6. First Reading: Consider a resolution approving the Thrive Business Grant
applications and authorizing the Town Manager to negotiate and execute
performance agreements with each grantee as recommended by the Trophy Club
Economic Development Corporation. (Tamara Smith, Assistant to the Town
Manager)
Town Secretary Dixon provided the first reading.
Ms. Smith presented a summary of the Thrive Business Grant program, which was
established by the Economic Development Corporation (EDC) in July with a $300,000
allocation to support local businesses through grants for interior, exterior, and equipment
improvements. The program, offering up to $20,000 per grant with a 75% match
requirement, was marketed extensively and received 12 applications by the October 18
deadline. After review, the EDC approved seven grants for six businesses during their
November meeting. The approved projects align with the EDC's goals and aim to benefit
both the businesses and the Trophy Club community.
Mayor Pro Tern Flynn commended Ms. Smith for her efforts on the Thrive Business
Grant program, recognizing it as a strong start and expressing hope that more businesses
will participate in future cycles after seeing its success.
Mayor Tiffany recognized local business representatives in attendance, including
Fish and Knife, Mathnasium, Trophy Club Vision Care, Jolley Orthodontics, Envision
Complete Fitness, and Grace Development, expressing gratitude for their contributions
to the community. Mayor Tiffany also highlighted the importance of supporting local
businesses through initiatives like the Thrive Business Grant program.
Item was a reading only, no action taken.
7. Second Reading: Consider a resolution approving the Thrive Business Grant
applications and authorizing the Town Manager to negotiate and execute
performance agreements with each grantee as recommended by the Trophy Club
Economic Development Corporation. (Tamara Smith, Assistant to the Town
Manager)
Town Secretary Dixon provided the second reading.
Council Member Oldham moved to approve Resolution 2024-27 approving the
Thrive Business Grant applications and authorizing the Town Manager to negotiate and
execute performance agreements with each grantee as recommended by the Trophy
Club Economic Development Corporation. Council Member Bauer seconded the motion.
Council Member Rowe expressed opposition to the Thrive Business Grant
program, stating that EDC funds should prioritize expanding commercial property uses.
While acknowledging the program's availability and approval, he disagreed with using
funds for grants supporting business expenses or capitalized items. Though wishing the
Town Council Meeting Minutes — December 9, 2024 Page 6
participating businesses success, he indicated his intent to vote against the program
based on the EDC's past objectives.
The caption of the resolution reads as follows:
RESOLUTION NO. 2024-27
A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS, APPROVING THE
THRIVE BUSINESS GRANT APPLICATIONS AND AUTHORZING THE TOWN
MANAGER TO NEGOTIATE, AND AUTHORIZING THE ECONOMIC DEVELOPMENT
CORPORATION PRESIDENT TO EXECUTE PERFORMANCE AGREEMENTS WITH
EACH RECEPIENT; AND PROVIDING AN EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Tiffany, Sheridan, Oldham
NAYE S : Rowe
VOTE: 6-1
8. Consider a resolution of the Town of Trophy Club, Texas, casting votes for the
Denton Central Appraisal District Board of Directors. (Tammy Dixon, Town
Secretary)
Mayor Pro Tem Flynn moved to approve Resolution 2024-28 casting 10 votes each
for Alex Buck and Rob Altman for the Denton Central Appraisal District Board of Directors.
Council Member Rowe seconded the motion. The caption of the resolution reads as
follows:
RESOLUTION NO. 2024-27
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, CASTING TWENTY (20) VOTES FOR A CANDIDATE FOR APPOINTMENT
TO THE DENTON CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS AND
PROVIDING AN EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Tiffany, Sheridan, Rowe, Oldham
NAYES: None
VOTE: 7-0
9. Consider a resolution of the Town of Trophy Club, Texas, casting votes for the
Tarrant Appraisal District Board of Directors. (Tammy Dixon, Town Secretary)
Council Member Oldham moved to approve Resolution 2024-29 casting the
Town's one vote for Fred Campos for the Tarrant Appraisal District Board of Directors.
Council Member Beach seconded the motion. The caption of the resolution reads as
follows:
Town Council Meeting Minutes — December 9, 2024
Page 7
RESOLUTION NO. 2024-28
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, CASTING ONE (1) VOTE FOR A CANDIDATE FOR APPOINTMENT TO THE
TARRANT APPRAISAL DISTRICT BOARD OF DIRECTORS AND PROVIDING AN
EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn,
NAYES: None
VOTE: 7-0
Tiffany, Sheridan, Rowe, Oldham
EXECUTIVE SESSION/OPEN SESSION
Pursuant to the Open Meetings Act, Chapter551, the Town Council convened into
a Closed Executive Session at 7:35 p.m. and reconvened into Regular Session at 9:05
p.m. in accordance with the Texas Government Code regarding: Section 551.074
Personnel Matters to deliberate the appointment, employment, evaluation, reassignment,
duties, discipline, or dismissal of a public officer or employee, to wit: 1) Town Manager.
No Action Taken.
ADJOUNMENT
Mayor Tiffany adjourned the Town Coun
Attest
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Tammy Dixon, Tow Secretary
meting 9:05 p.m
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Tiffany, NY�rbr