12.19.2024 TC Agenda Packet Special Session
TOWN OF TROPHY CLUB
MEETING AGENDA
TOWN COUNCIL
1 Trophy Wood Drive
Trophy Club, Texas 76262
December 19, 2024 10:00 AM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Council on any matter pursuant to Texas
Government Code 551.007. The Council is not permitted to discuss or take action on any
presentations made concerning matters that are not listed on the agenda. Presentations are
limited to matters over which the Council has authority. Speakers have up to three (3)
minutes or the time limit determined by the Presiding Officer. Each speaker must have
submitted their request to speak by completing the Speaker’s Form or may email
mayorandcouncil@trophyclub.org
INDIVIDUAL ITEMS
1. Consider authorizing the Town Manager to negotiate and execute a construction contract
with Wildstone Construction, LLC for the Inverness Drainage Project in the amount of
$1,914,104. (Matt Cox, Director of Community Development)
EXECUTIVE SESSION
Pursuant to the following designated sections of the Texas Government Code, Annotated,
Chapter 551 (Texas Open Meetings Act), the Town Council will recess into executive
session to discuss the following:
Section 551.074 Personnel Matters to deliberate the evaluation and duties of a public officer
or employee:
1) Town Manager
RECONVENE INTO REGULAR SESSION
ADJOURN
The Town Council may convene into executive session to discuss posted items as allowed
by Texas Government Code Sections 551.071 through 551.076 and Section 551.087.
In accordance with section 551.127 of the Texas Government Code (Open Meeting Act)
Page 1 of 17
this meeting will be an in-person meeting with either a member of Town Council, staff, or
consultant, participating by video conference. The public meeting location will be Trophy
Club Town Hall, 1 Trophy Wood Drive, Texas. The Mayor, as presiding officer of Town
Council, and a quorum of the Town Council will be physically present at this location. The
location where the Mayor is physically present shall be open to the public during the open
portions of the meeting.
CERTIFICATION
I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall
for the Town of Trophy Club, Texas, in a place convenient and readily accessible to the general
public at all times on the following date and time: December 13, 2024, at 2:40 p.m., and said
Notice of Meeting was also posted concurrently on the Town’s website in accordance with
Texas Government Code Ch. 551 at least 72 hours prior to the scheduled time of said meeting.
/s/ Tammy Dixon
Tammy Dixon, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
Page 2 of 17
TOWN COUNCIL COMMUNICATION
MEETING DATE: December 19, 2024
FROM: Matt Cox, Director of Community Development
AGENDA ITEM: Consider authorizing the Town Manager to negotiate and execute a
construction contract with Wildstone Construction, LLC for the Inverness
Drainage Project in the amount of $1,914,104. (Matt Cox, Director of
Community Development)
BACKGROUND/SUMMARY: Staff is seeking Town Council approval to award a construction
contract in the amount of $1,914,104, which includes a $200,000.00 owner's contingency
reserve, to Wildstone Construction, LLC for construction services to complete the Inverness
Drainage Project. In June 2024, the Town Council approved the engineering and administration
services contract of the Inverness Drainage Project to Teague Nall and Perkins (TNP), the
Town's engineering firm. The project is expected to alleviate the flooding on multiple private
properties during heavy rain events. TNP engineered the project and sent the design out to
receive contractor bids.
Seven bids were received in response to the solicitation, and the three lowest bids were
evaluated, scored, and tabulated. The evaluation scores are attached to the agenda item for
reference. The winning bid is Wildstone Construction, LLC, which has more than three years of
underground utilities construction experience, including projects very similar to the Inverness
Drainage Project. Wildstone Construction has demonstrated sufficient resources to complete
the job and has an outstanding reputation in the North Texas area. The contractor will be
bonded and insured throughout the project. The project is scheduled to begin in January 2025.
Because the Town is utilizing ARPA grant funding for this project, all amounts must be
expended no later than December 31, 2026. Wildstone's bid documents specify that the
project is to achieve substantial completion in 180 days.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: Funding for the Inverness Drainage Project is primarily provided by the Town's
allotment of America Rescue Plan Act (ARPA) funding. The Town dedicated $2.3 million to
stormwater projects, which has been allocated in full to this project. Below is a breakdown of
the full project cost, estimated at $2,355,604. Of that amount, $2.3 million will be paid from
ARPA grant funding and $55,604 from the Stormwater Utility Fund.
Project Item Amount Contractor/Recipient Funding Source(s)
Page 3 of 17
Project Review,
Design, Drawings,
Construction
Management,
Securing
Easements.
$411,500 Teague Nall & Perkins
(TNP) ARPA Funding
Project
Construction $1,914,104 Wildstone
Construction, LLC
ARPA Funding
($1,888,500)
Stormwater Utility
Fund ($26,604)
Easement
Acquisition
$30,000
(Estimate)
Multiple Trophy Club
Property Owners
Stormwater Utility
Fund
Total $2,355,604
ARPA Funding ($2.3
million)
Stormwater Utility
Fund ($55,604)
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the contract as to form and
legality. The bids and bid tabulation was reviewed by TNP and their attorneys, who approved
the process.
ATTACHMENTS:
1. Draft Construction Agreement
2. Bid Evaluation Form
3. Wildstone Construction, LLC References
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to authorize the Town Manager to negotiate
and execute a construction contract with Wildstone Construction, LLC for the Inverness
Drainage Project in the amount of $1,914,104.
Page 4 of 17
Page 7-0
SECTION 7.
CONSTRUCTION AGREEMENT
BETWEEN
THE TOWN OF TROPHY CLUB AND CONTRACTOR
Page 5 of 17
Page 7-1
CONSTRUCTION AGREEMENT
DRAINAGE IMPROVEMENTS FOR INVERNESS DRIVE
PROJECT NO. TRO 24271
THIS CONSTRUCTION AGREEMENT (hereinafter referred to as the “Agreement”) is
made and entered into by and between Wildstone Construction, LLC_
(hereinafter referred to as “Contractor”), and the TOWN OF TROPHY CLUB, TEXAS, a Home
Rule Municipal Corporation (hereinafter referred to as “Town”), to be effective from and after
the date hereinafter provided.
For and in consideration of the covenants and agreements contained herein, and for the
mutual benefits to be obtained hereby, the parties hereto agree as follows:
I. CONTRACT DOCUMENTS
The parties agree that the Contract Documents shall consist of the following:
1. This written Agreement;
2. The Technical Specifications, and the Project Drawings (if any);
3. The Special Provisions and Pay Item Descriptions;
4. The Special Conditions;
5. The Insurance Requirements in Section 11 of these Contract Documents;
6. The General Conditions (The Standard Specifications for Public Works Construction
(North Central Texas Fifth Edition) as amended and supplemented (hereinafter
referred to as “NCTCOG Specifications”);
7. Notice to Bidders;
8. General Conditions of Bidding;
9. A Performance Bond in the sum of ONE HUNDRED PERCENT (100%) of the total
contract price, which Bond shall be on a form provided by the Town and shall
guarantee completion of work in accordance with the plans and specifications;
10. A Payment Bond in the sum of ONE HUNDRED PERCENT (100%) of the total
contract price; on a form provided by the Town;
11. A Maintenance Bond in the sum of ONE HUNDRED PERCENT (100%) of the total
contract price, which Bond shall be on a form provided by the Town, and shall
provide for repair or replacement of all defects due to faulty material and/or
workmanship that appear within a period of two (2) years from the date of final
acceptance by the Town; and
12. The Contractor’s Bid Proposal.
Page 6 of 17
Page 7-2
These Contract Documents form the Agreement and are a part of this Agreement as if
fully set forth herein. The Contract Documents are complementary and what is called for by one
shall be as binding as if called for by all. In the event of an inconsistency in any of the provisions
of the Contract Documents, the inconsistency shall be resolved by giving precedence to the
Contract Documents in the order in which they are listed above.
II. THE WORK
Contractor shall provide all labor, supervision, materials, and equipment necessary to
perform all work required by the Contract Documents in connection with the Drainage
Improvements for Inverness Drive.
III. TIME OF COMMENCEMENT; TIME OF
COMPLETION; LIQUIDATED DAMAGES
Contractor shall commence work within ten (10) calendar days after receiving from Town
a written notice to proceed or work order. Contractor agrees and covenants that time is of the
essence and all work hereunder shall be ONE HUNDRED PERCENT (100%) complete (hereinafter
referred to as “Final Completion”) within 180 _ calendar days (the “Contract Time”) following
written notice to proceed.
The Contract Time is of the essence and will be strictly enforced. Liquidated
damages will be assessed against the Contractor for failure to achieve Final Completion
within the Contract Time. The Contractor and surety agree that the liquidated damages
provisions in this Agreement are reasonable, facially valid, are not a penalty, and do not
otherwise operate as a penalty.
For each and every calendar day that any Work shall remain incomplete after the
expiration of the date established by the parties for Final Completion of the Work as
specified in this Agreement, including any time extension authorized in writing by the
Town, the sum of $1,000.00 per calendar day may be deducted from the moneys due to the
Contractor, or may be charged against the Contractor, not as a penalty, but as liquidated
damages. The Contractor agrees that for purposes of Texas Gov’t Code Ch. 2252, a bona
fide dispute exists if liquidated damages are assessed under this Agreement and the Town
may withhold Retainage to satisfy liquidated damages owed to the Town hereunder.
The sum of money thus deducted or charged as liquidated damages is not to be
considered as a penalty, but shall be deemed, taken, and treated as reasonable liquidated
damages, representing a reasonable estimate of damages, or a reasonable forecast of just
compensation, because the harm caused by the breach is incapable or extremely difficult of
estimation due to the public nature of the work and the likely loss to be sustained by the
Town and the general public, estimated at or before the time of executing this Agreement.
Further, the parties acknowledge the Town’s paramount purposes and duty to protect
the “public fisc” and the general health, safety, and welfare of the public, and the parties
agree that any alleged disparity between actual and liquidated damages shall be construed
as bridgeable and acceptable as a matter of law and public policy and shall be calculated
and construed in favor of the Town.
Page 7 of 17
Page 7-3
IV. INDEMNITY
CONTRACTOR AGREES TO INDEMNIFY, DEFEND, AND HOLD HARMLESS THE
TOWN AND ALL OF ITS PRESENT, FUTURE AND FORMER AGENTS,
EMPLOYEES, OFFICIALS AND REPRESENTATIVES (THE “INDEMNIFIED
PARTIES”) IN THEIR OFFICIAL, INDIVIDUAL AND REPRESENTATIVE
CAPACITIES FROM AND AGAINST ANY AND ALL LIABILITY CREATED BY,
ARISING FROM OR IN ANY MANNER RELATING TO SERVICES PERFORMED, OR
GOODS PROVIDED, BY CONTRACTOR. AS USED HEREIN, THE TERM
“LIABILITY” INCLUDES, BUT IS NOT LIMITED TO, ANY AND ALL CLAIMS,
DEMANDS, CAUSES OF ACTION, JUDGMENTS, LIENS AND EXPENSES
(INCLUDING ATTORNEY’S FEES, WHETHER OR CONTRACTUAL OR
STATUTORY) COSTS AND DAMAGES (WHETHER COMMON LAW OR
STATUTORY, AND WHETHER ACTUAL, PUNITIVE, CONSEQUENTIAL OR
STATUTORY), OF ANY CONCEIVABLE CHARACTER, DUE TO OR ARISING FROM
INJURIES TO PERSONS (INCLUDING DEATH) OR TO PROPERTY (BOTH REAL
AND PERSONAL). THE INDEMNITY PROVIDED HEREIN EXPRESSLY INCLUDES
ANY LIABILITY ARISING THROUGH THE DOCTRINE OF STRICT OR PRODUCTS
LIABILITY, LIABILITY ARISING UNDER THE CONSTITUTIONS OF THE UNITED
STATES OR TEXAS, AND CONTRACTUAL INDEMNITY FOR THE BREACH BY
CONTRACTOR OF ANY OF ITS OBLIGATIONS UNDER THIS CONTRACT. THE
INDEMNITIES PROVIDED HEREIN ARE SPECIFICALLY AND EXPRESSLY
INTENDED TO OPERATE AND BE APPLICABLE EVEN IF IT IS ALLEGED OR
PROVED THAT ALL OR SOME OF THE LIABILITY WAS CAUSED IN WHOLE OR IN
PART BY THE INDEMNIFIED PARTIES. CONTRACTOR SHALL GIVE TO THE
TOWN REASONABLE NOTICE OF ANY SUCH CLAIMS OR ACTIONS. THE
PROVISIONS OF THIS SECTION SHALL SURVIVE THE EXPIRATION OR EARLY
TERMINATION OF THIS LICENSE.
In its sole discretion, Town shall have the right to select or to approve defense counsel to
be retained by Contractor in fulfilling its obligation hereunder to defend and indemnify Town,
unless such right is expressly waived by Town in writing. Town reserves the right to provide a
portion or all of its own defense; however, Town is under no obligation to do so. Any such action
by Town is not to be construed as a waiver of Contractor’s obligation to defend Town or as a
waiver of Contractor’s obligation to indemnify Town pursuant to this Agreement. Contractor shall
retain Town approved defense counsel within seven (7) business days of Town’s written notice that
Town is invoking its right to indemnification under this Agreement. If Contractor fails to retain
counsel within such time period, Town shall have the right to retain defense counsel on its own
behalf, and Contractor shall be liable for all costs incurred by Town.
V. CONTRACT SUM
The Town shall pay the Contractor in current funds for the performance of the work. The
contract sum shall be One Million Nine Hundred Fourteen Thousand One Hundred Four
($1,914,104.00) Dollars, subject to additions and deductions by Change Orders as provided in
the Contract Documents. Contractor shall be paid for actual work performed on the basis of the
unit prices in the Bid Proposal.
Page 8 of 17
Page 7-4
VI. PROGRESS AND FINAL PAYMENTS
Progress and final payments shall be paid to the Contractor in accordance with the
Contract Documents.
VII. CHOICE OF LAW; VENUE; CONTRACT INTERPRETATION
The parties agree that the law of the State of Texas shall apply to this Agreement, and
that it is performable in Denton County, Texas. The parties further agree that exclusive venue
shall lie in Denton County, Texas. Although this Agreement is drafted by the Town, should any
part be in dispute, the parties agree the Agreement shall not be construed more favorably for
either Party.
VIII. ENTIRE AGREEMENT; AMENDMENTS;
SUCCESSORS AND ASSIGNS
This Agreement, including the Contract Documents listed in Paragraph I above, represents
the entire and integrated agreement between Town and the Contractor, and supersedes all prior
negotiations, representations, or agreements, either written or oral. This Agreement may be
amended only by written instrument signed by both Town and Contractor. This Agreement is
binding upon and shall inure to the benefit of the parties hereto and their respective successors
and assigns.
IX. EFFECTIVE DATE
The effective date of this Agreement will be _December 19, 2024_, the date of approval
by the Town Council of the Town of Trophy Club, Texas.
IN WITNESS WHEREOF, the parties have executed this Agreement upon the year and
date indicated beside their signatures hereto.
CONTRACTOR
DATE: ______________________ BY: _________________________.
PRESIDENT
TOWN OF TROPHY CLUB, TEXAS
DATE: BY: _________________________
BRANDON WRIGHT
TOWN MANAGER
Page 9 of 17
Page 7-5
ACKNOWLEDGMENTS
STATE OF TEXAS §
§
COUNTY OF _________ §
This instrument was acknowledged before me on the ______ day of _____________,
_____, by _______________________________________________
______________, on behalf of such entity.
_____________________________________
Notary Public, State of Texas
STATE OF TEXAS §
§
COUNTY OF _________ §
This instrument was acknowledged before me on the ________ day of
_________________, _____, by BRANDON WRIGHT, TOWN MANAGER of the TOWN OF
TROPHY CLUB, TEXAS, a Home Rule Municipality, on behalf of such municipal corporation.
_____________________________________
Notary Public, State of Texas
Page 10 of 17
TNP Firm Registrations
Texas Board of Professional Engineers and Land Surveyors | Engineering Firm No. F-230 | Surveying Firm No. 10011600 | 10194381 | 10011601
Texas Board of Architectural Examiners Firm No. BR 2673
engineers
surveyors
landscape architects
TEXAS
FORT WORTH
DENTON
ALLEN
HEATH
KATY
www.tnpinc.com
December 11, 2024
Brandon Wright, Town Manager
Town of Trophy Club
1 Trophy Wood Drive
Trophy Club, TX 76262
Re: Bid Proposal Evaluation for Drainage Improvements for Inverness Drive
Dear Brandon:
On December 5, 2024, competitive sealed proposals (CSP) were opened for the above referenced
Town project. Seven bids were received and a bid tabulation report has been prepared and attached
for record. The following are the bid results for the total project bid:
Contractor Total Project Bid Total Calendar Days
Wildstone Construction, LLC $1,914,104.00 180
Dagger Contracting, LLC $2,356,521.00 220
North Texas Contracting, Inc. $2,495,508.00 240
Tellus Services, LLC $2,934,958.89 180
Axis Contracting, Inc. $2,986,028.40 180
Canary Construction, Inc. $3,550,908.00 340
Jackson Construction, Ltd. $3,697,505.00 330
The project was bid as a CSP (Competitive Sealed Proposal) in which the published selection criteria was
used. The selection criteria is as follows:
1.Cost – 50%
2.Bid Time – 20%
3.Qualifications & Experience – 15%
4.Reputation/References – 15%
A panel consisting of representatives from Town of Trophy Club scored the top 3 respective bidders
based on the selection criteria above. Information for Items 3 & 4 of the selection criteria were provided
by the bidders for the scoring evaluation. The scores were tabulated and are attached for record.
Based on the results, Wildstone Construction, LLC submitted the proposal that offers the best value to the
Town.
If you have any questions or need any additional information, please do not hesitate to contact us.
Sincerely,
tnp
teague nall & perkins
Philip C. Varughese, PE, CFM
Team Leader, Associate Principal
Page 11 of 17
Attachments
cc: Matt Cox, Director of Community Development (via email)
Page 12 of 17
DRAINAGE IMPROVEMENTS FOR INVERNESS DRIVE
Rating Category Scoring System
Contractor Total Project Bid (50 pts)Total Time (20 pts)(15 pts)(15 pts)Total
Wildstone Construction $1,914,104.00 50.0 180 20.0 12.0 12.0 94.00
Dagger Contracting $2,356,521.00 40.6 220 16.4 12.0 12.0 80.98
North Texas Contracting $2,495,508.00 38.4 240 15.0 14.0 14.0 81.35
Bid Amount Bid Time*Qualifications
& Experience
Reputation &
References
Page 13 of 17
TEAGUE NALL AND PERKINS, INC.CLIENT: TOWN OF TROPHY CLUBCONSULTING ENGINEERSDESCRIPTION: Drainage Improvements for Inverness DriveTNP JOB NO: TRO 24271 BID DATE: THURSDAY, DECEMBER 5, 2024BID TIME: 2:00 PM CST ENGINEER'S ESTIMATE: $2 million ITEM NO.DESCRIPTION OF ITEMS QUANTITY UNIT UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL1 Bonds & Insurance 1 LS$29,313.00 $29,313.00 $50,000.00 $50,000.00 $120,000.00 $120,000.00 $200,000.00 $200,000.00 $70,000.00 $70,000.00 $87,500.00 $87,500.00 $40,000.00 $40,000.002 Materials Testing 1 LS$18,679.00 $18,679.00 $50,000.00 $50,000.00 $25,000.00 $25,000.00 $130,000.00 $130,000.00 $16,500.00 $16,500.00 $75,000.00 $75,000.00 $50,000.00 $50,000.003 Right-of-Way Preparation/Mobilization 1 LS$40,050.00 $40,050.00 $98,000.00 $98,000.00 $75,000.00 $75,000.00 $138,939.12 $138,939.12 $291,000.00 $291,000.00 $165,000.00 $165,000.00 $90,000.00 $90,000.004 Remove Existing RCP Storm Drain Pipe 375 LF$44.12 $16,545.00 $40.00 $15,000.00 $100.00 $37,500.00 $70.24 $26,340.00 $33.00 $12,375.00 $125.00 $46,875.00 $120.00 $45,000.005Abandon RCP in Place with Grout208 LF$163.00 $33,904.00 $95.00 $19,760.00 $130.00 $27,040.00 $232.78 $48,418.24 $132.00 $27,456.00 $120.00 $24,960.00 $200.00 $41,600.006 Remove Existing Storm Drain Structure 3 EA$1,119.00 $3,357.00 $3,000.00 $9,000.00 $5,000.00 $15,000.00 $11,585.43 $34,756.29 $2,750.00 $8,250.00 $3,200.00 $9,600.00 $8,000.00 $24,000.007Remove Existing Concrete Headwall1EA$1,197.00 $1,197.00 $2,500.00 $2,500.00 $10,000.00 $10,000.00 $15,029.43 $15,029.43 $2,750.00 $2,750.00 $3,200.00 $3,200.00 $11,000.00 $11,000.008 Remove Existing Concrete Spillway Structure 1 EA$1,678.00 $1,678.00 $5,000.00 $5,000.00 $15,000.00 $15,000.00 $15,029.43 $15,029.43 $2,750.00 $2,750.00 $3,200.00 $3,200.00 $8,000.00 $8,000.009 Remove and Replace Existing Trees 4 EA$4,035.50 $16,142.00 $7,500.00 $30,000.00 $2,580.00 $10,320.00 $4,582.36 $18,329.44 $2,035.00 $8,140.00 $1,500.00 $6,000.00 $7,000.00 $28,000.0010 Remove and Replace Existing Trees (Golf Course) 13 EA$1,286.00 $16,718.00 $15,000.00 $195,000.00 $800.00 $10,400.00 $2,834.31 $36,846.03 $2,640.00 $34,320.00 $1,500.00 $19,500.00 $7,000.00 $91,000.0011 Remove and Replace Existing Shrubs 1 EA$505.00 $505.00 $2,500.00 $2,500.00 $600.00 $600.00 $1,766.94 $1,766.94 $1,650.00 $1,650.00 $200.00 $200.00 $200.00 $200.0012 Remove and Replace Sod (Along Hillcrest Ct and Indian Creek Dr) 2,300 SF$9.00 $20,700.00 $3.00 $6,900.00 $2.00 $4,600.00 $3.43 $7,889.00 $1.65 $3,795.00 $3.00 $6,900.00 $1.50 $3,450.0013 Remove and Replace Sprinkler Head & Lines 1 LS$22,515.00 $22,515.00 $5,000.00 $5,000.00 $10,000.00 $10,000.00 $15,300.00 $15,300.00 $41,800.00 $41,800.00 $25,000.00 $25,000.00 $160,000.00 $160,000.0014 Remove and Replace Existing Wood Fence 402 LF$114.00 $45,828.00 $50.00 $20,100.00 $60.00 $24,120.00 $56.70 $22,793.40 $55.00 $22,110.00 $85.00 $34,170.00 $130.00 $52,260.0015 Remove and Replace Existing Wrought Iron Fence 27 LF$442.00 $11,934.00 $450.00 $12,150.00 $140.00 $3,780.00 $91.65 $2,474.55 $385.00 $10,395.00 $115.00 $3,105.00 $150.00 $4,050.0016 Remove and Replace Existing Wood Gate 1 EA$2,410.00 $2,410.00 $3,500.00 $3,500.00 $1,500.00 $1,500.00 $2,888.94 $2,888.94 $880.00 $880.00 $1,500.00 $1,500.00 $1,200.00 $1,200.0017 Remove and Replace Existing Wrought Iron Gate 1 EA$10,440.00 $10,440.00 $4,500.00 $4,500.00 $2,000.00 $2,000.00 $2,096.94 $2,096.94 $3,300.00 $3,300.00 $2,500.00 $2,500.00 $2,000.00 $2,000.0018 Proposed Wrought Iron Fence at the Junction Box 20 LF$416.00 $8,320.00 $450.00 $9,000.00 $150.00 $3,000.00 $150.29 $3,005.80 $385.00 $7,700.00 $115.00 $2,300.00 $150.00 $3,000.0019 Proposed Wrought Iron Gate at the Junction Box 1 EA$9,952.00 $9,952.00 $4,500.00 $4,500.00 $2,000.00 $2,000.00 $1,186.49 $1,186.49 $3,300.00 $3,300.00 $2,500.00 $2,500.00 $2,000.00 $2,000.0020 Remove and Replace Existing Concrete Paving 1,060 SY$223.00 $236,380.00 $175.00 $185,500.00 $300.00 $318,000.00 $280.95 $297,807.00 $155.00 $164,300.00 $380.00 $402,800.00 $290.00 $307,400.0021 Remove and replace Existing Concrete Curb 580 LF$26.00 $15,080.00 $20.00 $11,600.00 $10.00 $5,800.00 $45.26 $26,250.80 $6.00 $3,480.00 $200.00 $116,000.00 $18.00 $10,440.0022 Remove and Replace Sanitary Sewer Service 1 EA$3,113.00 $3,113.00 $4,500.00 $4,500.00 $5,000.00 $5,000.00 $4,268.86 $4,268.86 $5,720.00 $5,720.00 $5,500.00 $5,500.00 $6,000.00 $6,000.0023 Remove and Replace Water Service 3 EA$5,854.00 $17,562.00 $3,000.00 $9,000.00 $5,000.00 $15,000.00 $3,434.41 $10,303.23 $7,700.00 $23,100.00 $5,500.00 $16,500.00 $6,000.00 $18,000.0024 Water Line Adjustment 48 LF$136.00 $6,528.00 $275.00 $13,200.00 $500.00 $24,000.00 $266.96 $12,814.08 $418.00 $20,064.00 $550.00 $26,400.00 $700.00 $33,600.0025 24" RCP 16 LF$121.00 $1,936.00 $150.00 $2,400.00 $280.00 $4,480.00 $238.57 $3,817.12 $385.00 $6,160.00 $300.00 $4,800.00 $330.00 $5,280.0026 36" RCP 190 LF$176.00 $33,440.00 $200.00 $38,000.00 $330.00 $62,700.00 $256.44 $48,723.60 $396.00 $75,240.00 $345.00 $65,550.00 $410.00 $77,900.0027 42" RCP 278 LF$215.00 $59,770.00 $250.00 $69,500.00 $450.00 $125,100.00 $369.94 $102,843.32 $462.00 $128,436.00 $390.00 $108,420.00 $420.00 $116,760.002854" RCP1,100LF$296.07 $325,677.00 $400.00 $440,000.00 $497.00 $546,700.00 $475.29 $522,819.00 $654.50 $719,950.00 $532.00 $585,200.00 $650.00 $715,000.00296'x5' Box377LF$456.00 $171,912.00 $650.00 $245,050.00 $906.00 $341,562.00 $1,043.65 $393,456.05 $1,012.00 $381,524.00 $1,088.00 $410,176.00 $1,200.00 $452,400.0030Double 54" Headwall1EA$16,062.00 $16,062.00 $10,500.00 $10,500.00 $15,000.00 $15,000.00 $34,513.86 $34,513.86 $17,600.00 $17,600.00 $25,600.00 $25,600.00 $40,000.00 $40,000.003120' Curb Inlet4EA$11,037.75 $44,151.00 $12,500.00 $50,000.00 $10,000.00 $40,000.00 $17,641.07 $70,564.28 $18,700.00 $74,800.00 $15,000.00 $60,000.00 $21,000.00 $84,000.00324'x4' Storm Manhole1EA$6,760.00 $6,760.00 $7,250.00 $7,250.00 $9,000.00 $9,000.00 $7,715.81 $7,715.81 $8,800.00 $8,800.00 $9,500.00 $9,500.00 $16,000.00 $16,000.00336'x6' Storm Manhole1EA$13,273.00 $13,273.00 $9,000.00 $9,000.00 $10,000.00 $10,000.00 $11,573.72 $11,573.72 $17,600.00 $17,600.00 $19,000.00 $19,000.00 $33,000.00 $33,000.00348'x8' Storm Manhole2EA$21,561.00 $43,122.00 $10,500.00 $21,000.00 $15,000.00 $30,000.00 $14,086.04 $28,172.08 $33,000.00 $66,000.00 $35,000.00 $70,000.00 $46,000.00 $92,000.00356'x6' Junction Box w/4'x4' Grate Inlet1EA$9,751.00 $9,751.00 $6,500.00 $6,500.00 $19,000.00 $19,000.00 $12,134.72 $12,134.72 $18,700.00 $18,700.00 $18,500.00 $18,500.00 $33,000.00 $33,000.00Axis Contracting, Inc. Canary Construction, Inc. Wildstone ConstructionBID TABULATION REPORTNorth Texas Contracting, Inc.Jackson construction LTD Dagger Contracting, LLC BIDDERSTellus Services, LLCPage 1Page 14 of 17
TEAGUE NALL AND PERKINS, INC.CLIENT: TOWN OF TROPHY CLUBCONSULTING ENGINEERSDESCRIPTION: Drainage Improvements for Inverness DriveTNP JOB NO: TRO 24271 BID DATE: THURSDAY, DECEMBER 5, 2024BID TIME: 2:00 PM CST ENGINEER'S ESTIMATE: $2 million 36Connect to Existing Storm Drain Structure1EA$5,172.00 $5,172.00 $2,000.00 $2,000.00 $500.00 $500.00 $6,000.00 $6,000.00 $1,100.00 $1,100.00 $6,000.00 $6,000.00 $6,000.00 $6,000.0037Connect to Existing Storm Drain Pipe9EA$6,904.00 $62,136.00 $1,500.00 $13,500.00 $500.00 $4,500.00 $3,600.00 $32,400.00 $880.00 $7,920.00 $5,500.00 $49,500.00 $7,000.00 $63,000.0038Concrete Cap For Sanitary Sewer85LS$70.00 $5,950.00 $75.00 $6,375.00 $100.00 $8,500.00 $67.56 $5,742.60 $165.00 $14,025.00 $250.00 $21,250.00 $380.00 $32,300.0039Trench Safety - Box Culvert377LS$3.00 $1,131.00 $1.00 $377.00 $1.00 $377.00 $17.95 $6,767.15 $33.00 $12,441.00 $20.00 $7,540.00 $3.00 $1,131.0040Trench Safety - Storm Drain Pipe1,584LS$3.00 $4,752.00 $1.00 $1,584.00 $1.00 $1,584.00 $7.73 $12,244.32 $1.10 $1,742.40 $18.00 $28,512.00 $1.00 $1,584.0041Gabion Baskets100CY$741.00 $74,100.00 $400.00 $40,000.00 $300.00 $30,000.00 $645.00 $64,500.00 $715.00 $71,500.00 $600.00 $60,000.00 $550.00 $55,000.0042Gabion Mattress43CY$755.00 $32,465.00 $550.00 $23,650.00 $600.00 $25,800.00 $645.00 $27,735.00 $715.00 $30,745.00 $550.00 $23,650.00 $750.00 $32,250.004318" Rock Riprap115SY$120.00 $13,800.00 $175.00 $20,125.00 $183.00 $21,045.00 $163.15 $18,762.25 $154.00 $17,710.00 $300.00 $34,500.00 $180.00 $20,700.0044Unclassified Channel Excavation & Grading1LS$21,790.00 $21,790.00 $13,500.00 $13,500.00 $20,000.00 $20,000.00 $18,000.00 $18,000.00 $11,000.00 $11,000.00 $65,000.00 $65,000.00 $18,000.00 $18,000.0045Haul off Spoils2,500CY$13.00 $32,500.00 $40.00 $100,000.00 $50.00 $125,000.00 $17.51 $43,775.00 $33.00 $82,500.00 $110.00 $275,000.00 $70.00 $175,000.0046Traffic Control1LS$13,200.00 $13,200.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $39,950.00 $39,950.00 $11,000.00 $11,000.00 $25,000.00 $25,000.00 $45,000.00 $45,000.0047Erosion Control1LS$20,829.00 $20,829.00 $25,000.00 $25,000.00 $20,000.00 $20,000.00 $19,800.00 $19,800.00 $16,500.00 $16,500.00 $25,000.00 $25,000.00 $24,000.00 $24,000.0048Restoration of Parkway/Yards & Landscape/Irrigation (Golf Course)1LS$17,119.00 $17,119.00 $75,000.00 $75,000.00 $20,000.00 $20,000.00 $69,315.00 $69,315.00 $104,500.00 $104,500.00 $75,000.00 $75,000.00 $230,000.00 $230,000.0049Restoration of Parkway/Yards & Landscape/Irrigation (Inverness Dr)4LOT$13,257.00 $53,028.00 $25,000.00 $100,000.00 $5,000.00 $20,000.00 $9,850.00 $39,400.00 $19,250.00 $77,000.00 $32,000.00 $128,000.00 $16,000.00 $64,000.0050Restoration of Parkway/Yards & Landscape/Irrigation (Hillcrest Ct)2LOT$20,714.00 $41,428.00 $25,000.00 $50,000.00 $5,000.00 $10,000.00 $9,850.00 $19,700.00 $13,200.00 $26,400.00 $32,000.00 $64,000.00 $16,000.00 $32,000.0051Owner's Contingency1LS$200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00$1,914,104.00 $2,356,521.00 $2,495,508.00 $2,934,958.89 $2,986,028.40 $3,550,908.00 $3,697,505.00Substantial Completion160 200 210 150 160 280 300Final Acceptance180 220 240 180 180 340 330CALENDAR DAYSTOTAL BID Tellus Services, LLC Canary Construction, Inc. Axis Contracting, Inc. BID TABULATION REPORT BIDDERSWildstone ConstructionNorth Texas ContractingDagger ContractingJackson Construction LTD Page 2Page 15 of 17
12850 Hwy 287 Office: 817-847-8660 Fort Worth, TX 76052 Fax: 817-847-81019 Wildstone Construction, LLC WILDSTONE CONSTRUCTION PROFESSIONAL REFERENCES 1. Kyle Flanagan – Deputy Director of Public Works City of Northlake 817-490-5733 – Office kflanagan@westlaketx.gov 2. Jack Thompson- Director Of Public Works City of Southlake 817-748-8200 – Office JThompson@Co.Southlake.Tx.Us 3. Scott Gibson,PE – Team Leader Associate Teague Nall & Perkins 817-665-7158 – Office sgibson@tnpinc.com 4. Greg Davis – City of Roanoke Public Works Supervisor City of Roanoke 817-980-6716 GDavis@Roanoketexas.com Page 16 of 17
Wildstone Construction, LLC 2 5. Michael Freeman – President Steel & Freeman Steele & Freeman 817-232-4742 – Office mfreeman@steelefreeman.com Page 17 of 17
Public
Comment
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From:Patricia Jayne Keefer
To:Mayor & Council
Cc:Brandon Wright; Matt Cox; Ben Brewster
Subject:Public Comment on Inverness Drainage Project for December 19, 2024 Special Meeting
Date:Wednesday, December 18, 2024 10:15:36 AM
Dear Town Council Members,
Public Comment on Inverness Drainage Project for December 19, 2024 Special
Meeting.
I am uncertain that I can attend in person so I am sending this email.
As always, your service to the community is appreciated. Thank you.
For the record, my name is Pat Keefer and I am a Trophy Club resident since 1984.
One request and two observations.
The request is to ask for your help to protect our neighborhood by requiring the
construction company to be held to the same standards we were when we had
construction on our property. Some key items are below.
1. All debris and silt must be confined to the property under construction.
Specifically, no staging of any construction materials may be done outside of the
areas under construction. Three past examples that were dramatic and negative
impacts on our neighborhood when this was not done are:
a. 2024 Fall Inverness 45-home, Forest Hill 10-home water line
replacement.
Our 78-household neighborhood sole-entrance which was not part of the
Inverness construction was used as the staging area for the entire project for
all heavy equipment, all materials, all debris, huge amounts of removed soil
and backfill special fill. The old growth forested area at Forest Hill and the
golf cart path was used for all staging. According to landscape expert Neil
Sperry, the soil compression from the heavy items under the dripline of the
20 or so trees will starve them of oxygen and kill them all in the next 5 years.
The recovery time for this treed landscape is in excess of four decades.
b. 2024 Spring/Summer AT&T fiber project
Our 78-household neighborhood sole-entrance was used as the staging area
for the project for materials and debris for our neighborhood and long after
our neighborhood was completed AT&T used the area to supply many other
work sites and then left scraps and other debris for months until 3 complaints
finally got it it cleaned up.
c. 2012 1st and 2nd stormwater remediation projects on Fresh Meadow and
Indian Creek/Skyline Drive.
Long after the work on Fresh Meadow was completed, heavy equipment
trucks and materials were staged in the east end Fresh Meadow cul-de-sac
for the work on Indian Creek and Skyline Drive. This subjected the homes on
Fresh Meadow to construction dirt and disruption twice as long as necessary.
Only because Mr. Brewster followed the trucks and complained, was it
addressed.
2. No vehicles, debris, materials left on public streets overnight.
Mounds of dirt plus an 18-wheel tractor trailer and often 4-6 other vehicles
and/or trailers were left at the entrance to our neighborhood overnight and
through weekends with no lights, some with no reflectors and no reflective
cones during the water line project. It is unknown if the Town was aware of this
unsafe parking.
3. Any dirt on public streets must be cleaned up and removed at the end of
each work day. Our recent water line project experience leads to this request
because the heavy equipment and bobcats covered the street with so much dust
that it coated items over a third of a mile away and made the use of streets by
pedestrians an ugly and dangerous experience. If it wasn’t the dust, it was the
mud coating which made it slippery for cars and homeowners walking dogs and
babies. When it rained, the street ponded making it impassable for pedestrians
and placed homes at risk of flooding. The street sweeper used was like a leaf
blower – it moves dirt around but it doesn’t pick it up so the silt accumulates at
the curb and often went into storm drains.
The two observations are:
1. This is the second time we have paid TNP for their consulting expertise to
remediate storm water flooding in the same area. It is the second time the
Town has expended funds - albeit with grant assistance this time – to address
stormwater in the same area.
For those of us who have lived here a long time, we know some homes and in
particular the accessory forward-facing garage at 223 Inverness were built in
areas that were known to flood. It makes a person ask why our Town is
approving building plans for areas known to flood and then later paying to fix
the flooding problems because now a structure is being damaged. Perhaps we
should examine the building permit approval process to prevent future million
dollar expenses on something that had the ability to be avoided.
Note that in the very first 2012 stormwater remediation project it took a
concerted effort from neighbors up and down our street to lobby Town Council
to get BOTH sources of storm water addressed. Homeowners gave TNP the
correct input at the Public Meetings but TNP insisted the storm water problem
would be solved with enhancements to the in-street storm drains and entirely
neglected the massive storm water that flowed from the top of the hill at Indian
Creek, across the golf course on its way to Lake Grapevine. The 100 and low
200 Fresh Meadow blocks still suffer stormwater issues. The east Fresh
Meadow homes have not flooded from the golf course or the street since the
work was done.
2. It appears that the recent gas-well and Trophy Wood townhome
developments have not been required to include stormwater drainage systems.
The Trophy Wood homes will be mid-hill. The adage ‘A stitch in time saves
nine.’ seems to apply here. Do we want to be doing another million dollar plus
retrofit of stormwater drains again in the future?
Reprising the sentiments from above - perhaps we should examine the
building permit approval process to prevent future million dollar expenses on
something that had the ability to be avoided.
In closing, I’m grateful for your service on behalf of all residents and am very hopeful
that with our new Town Manager’s leadership that items like those above can be
more effectively addressed going forward.
Wishing You Blue Skies and Tailwinds™,
Pat
Patricia Jayne (Pat) Keefer
FAI Gold Medalist, Round the World Air Race
Director, www.lonestarflight.org/board-members/keefer/
Recipient, Wright Master Pilot Award
Donor, www.lonestarflight.org/fly/piper-pa-39-twin-comanche/
President, Patricia Jayne Keefer Foundation
Retired President, U.S. Air Race, Inc.www.us-airrace.org
™ of Tailwinds.com