12.16.2024 Parks Board Agenda Packet
TOWN OF TROPHY CLUB
MEETING AGENDA
PARKS & RECREATION
BOARD/TREE BOARD
1 Trophy Wood Drive
Trophy Club, Texas 76262
December 16, 2024 6:00 PM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Board/Commission on any matter pursuant
to Texas Government Code Sec. 551.007. The Board/Commission is not permitted to
discuss or take action on any presentations made concerning matters that are not listed on
the agenda. Presentations are limited to matters over which the Board/Commission has
authority. Speakers have up to four (4) minutes or the time limit determined by the Presiding
Officer. Each speaker must have submitted their request to speak by completing the
Speaker’s Form or may email dwilson@trophyclub.org
ANNOUNCEMENTS AND REPORTS
1. Department Update (Chase Ellis, Director of Parks & Recreation)
a. Recent Events & Programs
b. Parks & Recreation Master Plan
REGULAR ITEMS
2. Consider approval of the October 21, 2024, Parks & Recreation Board meeting minutes.
(Daniel Wilson, Senior Administrative Assistant)
3. Discuss and consider recommending changes to the Taste of Trophy Club event,
including the name and location. (Chase Ellis, Director of Parks & Recreation)
4. Discuss and consider a recommendation to the Town Council to approve the 2025 Youth
Program Standards of Care Ordinance. (Chase Ellis, Director of Parks & Recreation)
5. Discuss and consider a recommendation of the proposed options for the Community Pool
Renovation Design and Construction Management project from Parkhill. (Madison Seil,
Recreation Superintendent)
Page 1 of 64
6. Parks and Recreation Board acting as the Tree Board to consider recommending
acceptance of the 2025 Park Maintenance Plan that outlines Tree Care within the Town.
(Chase Ellis, Director of Parks & Recreation)
ADJOURN
The Board/Commission may convene into executive session to discuss posted items as
allowed by Texas Government Code Sections 551.071 through 551.076 and Section
551.087.
Notice is hereby given that a quorum of the Town of Trophy Club Town Council may be in
attendance at this meeting. The Town Council will not deliberate or take any action.
CERTIFICATION
I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall
for the Town of Trophy Club, Texas, in a place convenient and readily accessible to the general
public at all times on the following date and time: December 13, 2024, at 2:30 PM, and said
Notice of Meeting was also posted concurrently on the Town’s website in accordance with
Texas Government Code Ch. 551 at least 72 hours prior to the scheduled time of said meeting.
__________________________________
Daniel Wilson
Senior Administrative Assistant
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
Page 2 of 64
November 25th, 2024
Town of Trophy Club
Parks and Recreation Master Plan
Kickoff Meeting
1. Team Introductions
2. Scope Review and Coordination
3. Schedule Review and Coordination
4. Critical Dates
5. City Data for Team
Scope and Schedule Per RFQ
Task Name Task (By Scope in RFQ)
Task
Identifier Duration Start Finish
Master Plan
Timeline MP 297 days 11/4/2024 12/23/2025
Notice to Proceed MPNTP 1 day 11/4/2024 11/4/2024
Meeting Coordination and
Kickoff MPKO 32 days 11/4/2024 12/17/2024
Engagement E 65 days 12/2/2024 2/28/2025
Public Outreach and Citizen
Participation E1 45 days 12/2/2024 1/31/2025
Demand-Based Assessment E2 20 days 2/3/2025 2/28/2025
Statistically Valid Research and
Engagement E3 40 days 1/6/2025 2/28/2025
Town Boards and Commissions E4 20 days 1/6/2025 1/31/2025
Presentations P 263 days 12/20/2024 12/23/2025
Updates and Quarterly Reports P1 261 days 12/20/2024 12/19/2025
Park Board Introduction P2 0 days 11/11/2024 11/11/2024
Park Board Conclusion P3 0 days 12/15/2025 12/15/2025
Town Council Introduction P4 0 days 11/19/2024 11/19/2024
Town Council Conclusion P5 0 days 12/23/2025 12/23/2025
Page 3 of 64
Town of Trophy Club Parks and Rec Master Plan KickoƯ Meeting
November 25, 2024 2
Outcomes O 195 days 3/3/2025 11/28/2025
Recommendations O1 85 days 3/3/2025 6/27/2025
Trails Master Plan and ADA
Analysis O2 85 days 3/3/2025 6/27/2025
Community Scaled Park Survey
Plan By Park O3 85 days 3/3/2025 6/27/2025
Programming
Recommendations from Wants
and Feasibility O4 85 days 3/3/2025 6/27/2025
Programming Plan with design
guidelines, cost recovery,
evaluation standards O5 64 days 5/5/2025 7/31/2025
Parks and Recreation Master
Plan Document O6 65 days 8/4/2025 10/31/2025
Financial Data Report and
Recommendations O7 42 days 8/4/2025 9/30/2025
Community Profile and Needs
Assessment (Standards Based,
Accessibility) O8 85 days 3/3/2025 6/27/2025
Marketing Materials O9 65 days 9/1/2025 11/28/2025
Evaluation of Existing Space O10 85 days 3/3/2025 6/27/2025
Median Guidelines O11 66 days 7/1/2025 9/30/2025
Master Plan Graphic Designs O12 86 days 7/7/2025 11/3/2025
Park Condition Assessment and
Recommendations O13 85 days 3/3/2025 6/27/2025
Town Park Style Guide O14 85 days 7/7/2025 10/31/2025
Scope and Schedule Chronologically
Task Name Task (Chronologically)
Task
Identifier Duration Start Finish
Master Plan
Timeline MP 297 days 11/4/2024 12/23/2025
Notice to Proceed MPNTP 1 day 11/4/2024 11/4/2024
Meeting Coordination and Kickoff MPKO 32 days 11/4/2024 12/17/2024
Engagement E 65 days 12/2/2024 2/28/2025
Presentations P 263 days 12/20/2024 12/23/2025
Outcomes O 195 days 3/3/2025 11/28/2025
Park Board Introduction P2 0 days 11/11/2024 11/11/2024
Town Council Introduction P4 0 days 11/19/2024 11/19/2024
Public Outreach and Citizen
Participation E1 45 days 12/2/2024 1/31/2025
Updates and Quarterly Reports P1 261 days 12/20/2024 12/19/2025
Page 4 of 64
Town of Trophy Club Parks and Rec Master Plan KickoƯ Meeting
November 25, 2024 3
Statistically Valid Research and
Engagement E3 40 days 1/6/2025 2/28/2025
Town Boards and Commissions E4 20 days 1/6/2025 1/31/2025
Demand-Based Assessment E2 20 days 2/3/2025 2/28/2025
Recommendations O1 85 days 3/3/2025 6/27/2025
Evaluation of Existing Space O10 85 days 3/3/2025 6/27/2025
Park Condition Assessment and
Recommendations O13 85 days 3/3/2025 6/27/2025
Trails Master Plan and ADA
Analysis O2 85 days 3/3/2025 6/27/2025
Community Scaled Park Survey
Plan By Park O3 85 days 3/3/2025 6/27/2025
Programming Recommendations
from Wants and Feasibility O4 85 days 3/3/2025 6/27/2025
Community Profile and Needs
Assessment (Standards Based,
Accessibility) O8 85 days 3/3/2025 6/27/2025
Progamming Plan with design
guidelines, cost recovery,
evaluation standards O5 64 days 5/5/2025 7/31/2025
Median Guidelines O11 66 days 7/1/2025 9/30/2025
Master Plan Graphic Designs O12 86 days 7/7/2025 11/3/2025
Town Park Style Guide O14 85 days 7/7/2025 10/31/2025
Parks and Recreation Master Plan
Document O6 65 days 8/4/2025 10/31/2025
Financial Data Report and
Recommendations O7 42 days 8/4/2025 9/30/2025
Marketing Materials O9 65 days 9/1/2025 11/28/2025
Park Board Conclusion P3 0 days 12/15/2025 12/15/2025
Town Council Conclusion P5 0 days 12/23/2025 12/23/2025
Page 5 of 64
Town of Trophy Club Parks and Rec Master Plan KickoƯ Meeting
November 25, 2024 4
Responsibility Matrix
Engagement Outcomes
1 2 3 4 5 1 2 3 4 5 6 7 8 9 10 11 12 13
Parkhill Texas Parks and Wildlife City-
Wide Park and Recreation Master
Plan Fee (All Parks but Trophy Club
Park on Lake Grapevine)
Parkhill Trail Master Plan and ADA
Analysis of Trails Only
110% Financial Analysis and
Resiliency Planning
Civic Brands Engagement and
Marketing Services
Peak Design Trophy Club Park Large
Scale Park Design
Parkhill Town Park Style Guide
Page 6 of 64
PARKS & RECREATION BOARD/TREE BOARD
COMMUNICATION
MEETING DATE: December 16, 2024
FROM: Daniel Wilson, Admin Assistant
AGENDA ITEM: Consider approval of the October 21, 2024, Parks & Recreation Board meeting
minutes. (Daniel Wilson, Senior Administrative Assistant)
BACKGROUND/SUMMARY: The Park Board held a meeting on October 21, 2024.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
1. 2024.10.21 Parks Board Meeting Minutes
ACTIONS/OPTIONS:
Move to approve the October 21, 2024, Parks & Recreation Board meeting minutes.
Page 7 of 64
Parks and Recreation Board Meeting Monday, October 21, 2024 Page 1 of 2
TOWN OF TROPHY CLUB
PARKS AND RECREATION BOARD MINUTES
MONDAY, OCTOBER 21, 2024; 6:00 P.M.
The Trophy Club Parks and Recreation Board met in a Regular Session on Monday, October 21, 2024. The
meeting was held at Town Hall, 1 Trophy Wood Drive in the Council Chambers.
BOARD MEMBERS PRESENT:
Jennifer Kashner Chairperson
Bob Ferguson Board Member
Gary Packan Board Member
Jeffrey Eason Board Member
Steve Ford Board Member
Dana Kizer Board Member
BOARD MEMBERS ABSENT:
Patrick Schrein Secretary
STAFF PRESENT:
Brandon Wright Town Manager
Chase Ellis Director of Parks and Recreation
Madison Seil Recreation Superintendent
Daniel Wilson Senior Administrative Assistant for Parks and Recreation
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairperson Kashner called the meeting to order at 6:00 p.m. and noted a quorum.
PUBLIC COMMENTS
No Public Comments were made.
REGULAR SESSION
1.Welcome and introduction of the new Parks & Recreation Board members.
Director Ellis welcomed Mr. Packan and Mr. Ford to the Parks and Recreation Board. Board Member Ford
has lived in Trophy Club for 23 years, raised his kids in Town, and is heavily involved in sports and athletics.
Board Member Packan has lived in Trophy Club for roughly six years and has an extensive career in
municipal Parks & Recreation.
2.Board Training.
Town Manager Wright provided the board with purpose, overview, and authority of the Parks &
Recreation Board. Town Manager Wright covered topics including the responsibility of each board
member, the rules and best practices pertaining to serving on the board, and how the board may interact
with Town staff, the Town Council, and the residents of the community.
Page 8 of 64
Parks and Recreation Board Meeting Monday, October 21, 2024 Page 2 of 2
Director Ellis touched on the specifics of the Parks & Recreation, commenting on the board’s advisory role
in shaping the Parks & Recreation programs, events, facilities, and projects, as well as the board’s ability
to engage with the citizen of the community to advocate for new potential programs and activities.
3.Department Update.
Director Ellis provided the following updates to the board:
a. The End of the year Infographic: 2024 FY Wrap-Up was published by the Communications and
Marketing department and recounts the statistics of the Parks & Recreation Department.
Notable items included the attendance at the major community events, participants in youth
athletics, and admissions to the community pool.
b. Town Council recently approved the creation of a Parks & Recreation Master Plan with
Parkhill. This plan will encompass a Recreation Program Plan (RPP), and ADA analysis of
current parks and facilities, extensive public engagement and surveying, as well as financial
stability plans.
c. The Dedicated Pickleball Courts at Harmony Park project is waiting on a report from a geo-
tech consultant. Once received, construction documents will go out to bid.
Superintendent Seil provided the board with the following updates:
d. Parkhill has provided Staff and the board preliminary designs for the Community Pool
Renovation project. Finalized concepts will be available at the next Parks Board meeting.
e. Pet Fest occurred on October 5th at Freedom Dog Park. Approximately 30 vendors served
attendees with various treats and crafts. Feedback on the event was collect at the event via a
QR code.
4.Discuss and consider approval of the Parks & Recreation Meeting minutes dates September 16,
2024.
Board Member Ferguson motioned to approve the Parks & Recreation Board Meeting minutes dated
September 16, 2024. Board Member Kizer seconded the motion. Chairperson Kashner called for a vote.
The motion passed unanimously, 6-0.
5.Discuss and consider the appointment of a Parks & Recreation Board Vice Chairperson.
Board Member Ferguson motioned to appoint Board Member Eason as Vice Chairperson. Board Member
Kizer seconded the motion. Chairperson Kashner called for a vote. The motion passed unanimously, 6-0.
ADJOURN
Board Member Packan motioned to adjourn. Vice Chairperson Eason seconded the motion. Chairperson
Kashner called for a vote. The motion passed unanimously, 6-0. Adjourned at 7:21 PM.
Jennifer Kashner, Chairperson Daniel Wilson, Senior Administrative Assistant
Parks and Recreation Board Parks and Recreation Department
Town of Trophy Club, TX Town of Trophy Club, TX
Page 9 of 64
PARKS & RECREATION BOARD/TREE BOARD
COMMUNICATION
MEETING DATE: December 16, 2024
FROM: Chase Ellis, Director of Parks & Recreation
AGENDA ITEM: Discuss and consider recommending changes to the Taste of Trophy Club
event, including the name and location. (Chase Ellis, Director of Parks &
Recreation)
BACKGROUND/SUMMARY: The Taste of Trophy Club is an annual signature event hosted by
the Town of Trophy Club, Texas. This community-focused gathering highlights diverse culinary
offerings, featuring a variety of food vendors, live entertainment, and family-friendly activities.
The event serves as a celebration of community spirit, fostering civic pride and providing an
engaging opportunity for residents and visitors to come together while supporting local
businesses.
Challenges
While the event is branded as "The Taste of Trophy Club," participation from Trophy Club-
based restaurants has been limited over the past two years, with only one local vendor
consistently taking part. Many local establishments lack the resources, such as mobile food
trucks or trailers, needed to participate in this type of event. As a result, the majority of food
vendors are sourced from across the DFW area, making the event less representative of Trophy
Club's culinary identity.
Next Steps
• Considering a rebranding or expanded theme to better align the event name with
vendor participation while maintaining its appeal to the broader community.
These steps aim to strengthen the connection between the event and the Trophy Club
community, ensuring its continued success and alignment with resident expectations.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
None
Page 10 of 64
ACTIONS/OPTIONS:
Staff recommends that the Parks & Recreation Board discussion and consider recommending
changes to the Taste of Trophy Club event, including the name and location.
Page 11 of 64
PARKS & RECREATION BOARD/TREE BOARD
COMMUNICATION
MEETING DATE: December 16, 2024
FROM: Chase Ellis, Director of Parks & Recreation
AGENDA ITEM: Discuss and consider a recommendation to the Town Council to approve the
2025 Youth Program Standards of Care Ordinance. (Chase Ellis, Director of
Parks & Recreation)
BACKGROUND/SUMMARY: The Texas Department of Family and Protective Services oversees
state regulations and licensing procedures for all child-care facilities. Municipalities are exempt
from these licensing requirements for programs serving elementary-aged youth if the Town
Council annually adopts local standards of care by ordinance following a public hearing.
To qualify for this exemption, the Town must meet the following requirements:
• Provide the adopted standards of care to parents of all program participants.
• Include specific elements in the ordinance, such as staffing ratios, staff qualifications,
facility standards, health and safety guidelines, and mechanisms for monitoring and
enforcing the standards.
• Notify parents that the program is not licensed or advertised as a daycare.
This exemption is critical as the Town currently offers a variety of day camps and programs
throughout the year for elementary-aged youth (ages 5 to 13).
Summary of Updates for the 2025 Standards of Care Ordinance
For the 2025 ordinance, minor revisions have been made to enhance clarity and align with
current operations. The recommended updates include:
1) Formatting and tile changes of supervisory positions to match our current department
structure.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: There is no financial impact associated with this agenda item.
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the ordinance as to form and
legality.
ATTACHMENTS:
Page 12 of 64
1. Draft Ordinance 2025 Youth Programs Standards of Care
ACTIONS/OPTIONS:
Staff recommends that the Parks & Recreation Board discuss and consider a recommendation
to the Town Council to approve the 2025 Youth Program Standards of Care Ordinance.
Page 13 of 64
ORDINANCE NO. 2025-XX PAGE 1
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2025-XX
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING SECTION
1.08.001, YOUTH PROGRAMS STANDARDS OF CARE, OF DIVISION 1, GENERALLY,
OF ARTICLE 1.08, PARKS AND RECREATION, OF CHAPTER 1, GENERAL
PROVISIONS, OF THE TOWN OF TROPHY CLUB CODE OF ORDINANCES TO
UPDATE THE STANDARDS OF CARE FOR YOUR RECREATION PROGRAMS;
PROVIDING FOR INCORPORATION OF PREMISES; PROVIDING FOR
AMENDMENT; PROVIDING A SAVINGS AND REPEALER CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING AN ENGROSSMENT AND ENROLLMENT
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, pursuant to the Charter of the Town, State law, the Town Council of
the Town is empowered to adopt ordinances and rules that are for the good government of
the Town; and
WHEREAS, the Human Resources Code, Section 42.041(b)(14), establishes
requirements for exempting recreational programs operated by municipalities for elementary
age (5-13) children from childcare licensing requirements; and
WHEREAS, in order to receive exempt status for a youth recreation program, a
municipality must adopt a Youth Programs Standards of Care by Ordinance after a public
hearing for the program; and
WHEREAS, a public hearing was conducted and the Town of Trophy Club Youth
Programs Standards of Care was originally adopted on April 11, 2017; and
WHEREAS, the Town of Trophy Club Youth Programs Standards of Care provides
basic child care regulations for day camp activities operated by the Trophy Club Parks and
Recreation Department in accordance with Section 42.041(b)(14) of the Human Resources
Code; and
WHEREAS, the Town Council hereby finds that renewing Section 1.08.001,
Youth Programs Standards of Care, of Division 1, Generally, of Article 1.08, Parks and
Recreation, of Chapter 1, General Provisions, of the Town of Trophy Club Code of
Ordinances establishes Youth Programs Standards of Care that serves the best interest
of the health, safety, and welfare of the citizens of the Town.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS:
Page 14 of 64
ORDINANCE NO. 2025-XX PAGE 2
SECTION 1.
INCORPORATION OF REMISES
That the above and foregoing premises are true and correct and are incorporated herein and
made a part hereof for all purposes.
SECTION 2.
AMENDMENT
2.1 Section 1.08.001, Youth Programs Standards of Care, of Division 1, Generally, of
Article 1.08, Parks and Recreation, of Chapter 1, General Provisions, of the Town of
Trophy Club Code of Ordinances is hereby amended to establish Youth Programs Standards
of Care to read in its entirety as follows:
Chapter 1 General Provisions
Article 1 .08 Parks and Recreation
Division 1. Generally
“Section 1 .08.001 Youth Programs Standards of Care
(a)Purpose. The following Standards of Care are intended to be minimum standards by
which the Town Parks and Recreation Department will operate the Town's Youth
Programs. These programs operated by the Town are recreational in nature and
are not licensed by the State of Texas nor operated as day care programs. Adoption
of these Standards of Care will allow the Town to qualify as being exempt from the
requirements of the Texas Human Resources Code, section 42.041(b) (14).
(b)Definitions. For the purpose of this division, the following terms, phrases, words
and their derivation shall have the meaning given herein:
Department. Parks and Recreation Department.
Director. Town of Trophy Club Parks and Recreation Director or designee.
Employee, Recreation Lead, Recreation Aide. Someone who has been hired to work
for the Town of Trophy Club and has been assigned responsibility for managing,
administering, or implementing some portion of the Town of Trophy Club's Youth
Programs.
Parent(s). A parent or guardian who has legal custody and authority to enroll a child
in the Town of Trophy Club's summer programs.
Parent Handbook. Booklet of camp policies, procedures, required forms,
organizational, and programming materials relevant to the summer programs.
Page 15 of 64
ORDINANCE NO. 2025-XX PAGE 3
Participant. A youth whose parent(s) have completed all required registration
procedures and who has been determined to be eligible for the Town of Trophy
Club's summer programs.
Program Sites.
•The Trophy Club Activity Center (TAC) located at 100 Municipal Drive,
Trophy Club, TX 76262.
•Trophy Club Community Pool located at 500 Parkview Drive, Trophy
Club, 76262
•Field Trip sites as detailed in Parent Handbook
Recreation Superintendent. Oversees Recreation Coordinator and Recreation
programs.
Recreation Coordinator. Town of Trophy Club's full-time programmer who has
been assigned administrative responsibility for the Town of Trophy Club's summer
program or designee.
Summer Adventure Camp. Town of Trophy Club youth camp program during the
summer.
Town. Town of Trophy Club.
Town Council. Town Council of the Town of Trophy Club.
Youth Program or Program. A town-sponsored recreational program for youth that
may be offered by the park and recreation department after school, during the
summer, during holidays, or during inter session. The term does not include any
program or activity to which attendees are free to come and go at will without regard
to the presence of a parent or other responsible adult to care for them.
(c)General Information/Administration
(1)The governing body of the Town of Trophy Club Youth Programs is the Town
of Trophy Club Town Council.
(2)Implementation of the Standards of Care for Youth Programs is the
responsibility of the Parks and Recreation Director and Parks and Recreation
Department employees.
(3)The Standards of Care apply to all Youth Programs operated by the Department
including but not limited to: Summer Adventure Camp Programs.
(4)Town Hall will have available for public review a current copy of the Standards
of Care.
(5)Parents of participants will be provided access to a current copy of the
Standards of Care through the Town's web site.
Page 16 of 64
ORDINANCE NO. 2025-XX PAGE 4
(6)Criminal background checks will be conducted on prospective Youth Program
employees, when applicable. If results of that criminal check indicate that an
applicant has been convicted of any of the following offenses, he or she will not be
considered for employment:
(A)A felony or misdemeanor classified as an offense against a person or
family;
(B)A felony or misdemeanor classified as public indecency;
(C)A felony or misdemeanor violation of any law intended to control the
possession or distribution of any controlled substance;
(D)Any offense involving moral turpitude;
(E)Any offense that is deemed to potentially put the Town of Trophy Club or
Youth Program participants at risk.
(7)Standards of Care Review: Standards will be reviewed annually and approved by
the Town Council after a public hearing is held to pass an ordinance regarding
section 42.041(b) (14) of the Human Resources Code.
(d)Inspection/Monitoring/Enforcement
Standards of care established by the Town of Trophy Club will be monitored and
enforced by Town Departments responsible for their respective areas as identified.
(1)Health and safety standards will be monitored and enforced by the Town's
Police, Fire and Code Enforcement Departments as required.
(2)The Recreation Coordinator will make twice weekly visual inspections of the
program.
(3)Complaints regarding enforcement of the Standards of Care shall be directed to the
Recreation Lead. The Recreation Coordinator will be responsible to take the
necessary steps to address the complaint and resolve the problem, if any.
Complaints regarding enforcement of the Standards of Care and resolution of
complaints arising under the Standards of Care shall be recorded by the Recreation
CoordinatorAll complaints regarding enforcement of the Standards of Care where
a deficiency is noted will be forwarded to the Director of Parks and Recreation with
the complaint and the resolution noted.
Page 17 of 64
ORDINANCE NO. 2025-XX PAGE 5
(e)Enrollment. Before a child may become a participant, a parent/guardian must
complete and sign registration forms that contain information pertaining to the
participant and their parent(s). The following information must be provided:
(1)Name, address, home telephone number
(2)Parent/Guardian's name, address and telephone numbers during program hours
(3)Emergency contacts including names and phone number during program hours
(4)Names and driver's license numbers of people to whom the child may be
released
(5)A statement of the child's special problems, needs or medical conditions
(6)Emergency medical authorization
(7)Permission for field trips
(8)Liability Waiver
(f)Suspected Abuse.
(1)Program employees will report suspected child abuse or neglect in accordance with
the Texas Family Code. In the case where a Town employee is involved in an
incident with a child that could be construed as child abuse, the incident must be
reported immediately to the Recreation Coordinator of Sports.The Recreation
Coordinator will immediately notify the Police Department and any other agency as
may be appropriate.
(2)Texas state law requires the staff of these youth programs to report any suspected
abuse or neglect of a child to the Texas Department of Protective and Regulatory
Services or a law enforcement agency. Failure to report suspected abuse is
punishable by fine up to $1,000 and/or confinement up to 180 days. Confidential
reports may be made by calling 1-800-252-5400.
(g)Staffing - Responsibilities and Training
(1) Recreation Coordinator:
(A) Recreation Coordinator is a full-time, professional employee of the Town of
Trophy Club Parks and Recreation Department and will be required to have
all the same qualifications as outlined in Subsection (g)(2).
(B)Recreation Coordinator must meet the minimum education/experience
requirements for employment with the Town of Trophy Club to plan and
implement recreation activities.
(C) Recreation Coordinator must be able to pass a background investigation
including a test for illegal substances.
Page 18 of 64
ORDINANCE NO. 2025-XX PAGE 6
(D) Recreation Coordinator must have a current certification in First Aid,
Cardiopulmonary Resuscitation (CPR) and AED. All certifications must be
current during the camp operation.
(E) Recreation Coordinator is responsible for administering the programs' daily
operations in compliance with the adopted Standards of Care.
(F)Recreation Coordinator is responsible for hiring, supervising, and evaluating
the Recreation Leads and Recreation Aides.
(G)Recreation Coordinator is responsible for planning, implementing and
evaluating programs.
(2)Youth Program Staff:
(A)Program employees include Recreation Leads and Recreation Aides.
(B)Program employees may be full-time, part-time, or seasonal employees of the
Parks and Recreation Department.
(C)Program employees shall be age 16 or older. However, each site will have at
least one employee age 21 or older on site at all times.
(D)Program employees should consistently exhibit competency, good judgment,
and self-control when working with participants.
(E)Program employees must relate to participants with courtesy, respect, tolerance,
and patience.
(F)Program employees must have a current certification in First Aid,
Cardiop u l m o n a r y Resuscitation (CPR), and AED. All certifications must be
current during the camp operation.
(G)Program employees must pass a background investigation when applicable,
including testing for illegal substances.
(H)Program employees will be responsible for providing participants with an
environment in which they can feel safe, enjoy wholesome recreation activities,
and participate in appropriate social opportunities with their peers.
(I)Program employees will be responsible to know and adhere to all Town,
Departmental, and youth program standards as well as policies and
procedures that apply to the youth programs.
(J)Program employees must ensure that participants are only released to a parent
or authorized person, designated by the parent or guardian. If a parent wishes
Page 19 of 64
ORDINANCE NO. 2025-XX PAGE 7
their child to sign himself in or out the parent must provide specific, written
authorization.
(3)Training and Orientation
(A)The department is responsible for providing training and orientation to program
employees in working with children and for specific job responsibilities.
(B)Program employees will be provided with a staff manual.
(C)Program employees must be familiar with the Standards of Care for Youth
Programs as adopted by the Town Council.
(D)Program employees must be familiar with the program policies including discipline,
guidance, and release of participants as outlined in the staff manual.
(E)Program employees will be trained with appropriate procedures to handle
emergencies.
(F)Program employees will be trained in areas including Town departmental program
policies, procedures, leading activities, and safety issues.
(G)Program employees will be required to sign an acknowledgement that they have
received the required training.
(h)Operations
(1)Staff to Participant Ratio
(A)The standard ratio of participants to staff is 1:15 based on average daily
attendance. In the event a program employee is unable to report to the program
site, the Recreation Coordinator will assign a replacement.
(B)Program employees are responsible for being aware of the participants' habits,
interests, and special needs as identified by the participant's' parent/guardian
during the registration process.
(2)Discipline
(A)Program employees will implement discipline and guidance in a consistent manner
based on the best interest of program participants.
(B)There will be no cruel treatment or harsh punishment.
(C)Program employees may use brief, supervised separation from the group if
necessary.
(D)As necessary, program employees will initiate behavior reports to the parents of
participants. Parents will be asked to the sign the behavior reports to indicate they
Page 20 of 64
ORDINANCE NO. 2025-XX PAGE 8
have been advised about specific problems or incidents.
(E)A sufficient number and/or severe nature of a discipline report(s) as indicated in
the program manual may result in a participant being suspended from the program.
(F)In instances where there is a danger to other participants or staff, offending
participants will be removed from the program site as soon as possible.
(3)Programming
(A)Program employees will attempt to provide activities for each group according to
participants' age, interests, and abilities. The activities will be appropriate to
participants' health, safety, and well-being. The activities must be flexible and
promote the participants emotional, social, and mental growth.
(B)Program employees will attempt to provide indoor and outdoor time periods to
include:
(i)Alternating active and passive activities;
(ii)Opportunity for individual, small and large group activities, and
(iii)Outdoor time each day as weather permits.
(C)Program employees will be attentive and considerate of the participants'
safety on field trips and during any transportation provided by the program.
(i)During trips, program employees must have access to emergency medical
forms and emergency contact information for each participant;
(ii)Program employees must have a written list of participants in the group and
must check the roll frequently, specifically before departure to and from
location; and
(iii)Program employees must have first aid supplies and emergency care
available on field trips.
(4)Communication
(A)Each program site will have access to a telephone for use in contacting
Department staff or making emergency calls.
(B)The Recreation Coordinator will make available the following telephone
numbers to all employees at each site:
(i) Emergency services
(ii) Trophy Club Police Department dispatch
(iii) Parks and Recreation Department
Page 21 of 64
ORDINANCE NO. 2025-XX PAGE 9
(iv) Poison Control
(v) Numbers at which parents/guardians may be reached
(vi) Recreation Coordinator
(vii)Recreation Superintendent
(viii)Telephone and address for the program site itself
(ix) Field trip destinations
(5)Transportation
(A)Before a participant can be transported to and from Town-sponsored
activities, the field trip release statement must be marked by the
parent/guardian on the registration form.
(B)First aid supplies will be available in all program vehicles that transport
children.
(C)AlI program vehicles used for transporting participants must have available a
portable fire extinguisher and must be accessible to the adult occupants.
(D)Seatbelts must be worn when provided.
(i)Facility Standards
(1)Safety
(A)Program employees will inspect the program site daily to detect sanitation and
safety concerns that might affect the health and safety of the participants. A
weekly inspection report will be completed by the program employees and
kept on file by the Recreation Coordinator.
(B)Buildings, grounds, and equipment on the program site will be inspected,
cleaned, repaired, and maintained to protect the health of the participants.
(C)Program equipment and supplies should be safe for the participants' use.
(D)Program must have first aid supplies readily available at each site, during
transportation to an off-site activity, and for the duration of the off-site activity.
(E)Air conditioners, electric fans, and heaters must be mounted out of participants
reach or have safeguards that keep participants from being injured.
(2)Fire
Page 22 of 64
ORDINANCE NO. 2025-XX PAGE 10
(A)In case of fire, danger, explosion or other emergency, program employees' first
priority is to evacuate the participants to a designated safe area.
(B)Each program site must have at least one fire extinguisher approved by the fire
marshal readily available to all program employees.
(C)All program employees will be trained in proper use of fire extinguishers as
well as locations of fire extinguishers through the program site.
(3)Illness or Injury
(A)A participant who is considered to be a health or safety concern to other
participants or employees will not be admitted to the program.
(B)Illnesses or injuries will be handled in a manner to protect the health of all
participants and employees.
(C)Program employees will follow plans to provide emergency care for injured
participants with symptoms of an acute illness as specified in the program
manual.
(D)Program employees will follow the recommendation of the Texas Department
of State Health Services concerning the admission or readmission of any
participant after a communicable disease.
(4)Medication
(A)Parent/guardian must complete and sign a medication release that provides
authorization for program staff to dispense medication with details as to
times and dosages. The release will include a hold harmless clause to
protect the Town.
(B)Prescription medications must be in the original containers labeled with the
participants' name, a date, directions, and the physician's name. The
prescribing physician must provide written guidelines. Program employees will
administer medication only as stated on the label. Program employees will not
administer medication after the expiration date.
(C)Non-prescription medications are labeled with the participant's name and the
date the medication was brought to the youth program. Non- prescription
medication must be in the original container. The program employees will
administer medication only according to the label directions and with written
parental permission.
(D)Medications dispensed will be limited to those not requiring special knowledge
or skills on the part of the program employees.
Page 23 of 64
ORDINANCE NO. 2025-XX PAGE 11
(E)Program employees will ensure medications are inaccessible to participants.
If necessary, medication will be kept in the refrigerator.
(5)Special Needs
(A)Every reasonable accommodation will be made to address special needs
participants.
(B)For health and safety reasons, special needs participants must provide a
personal attendant for assistance in feeding, changing of clothes, and using
the restroom if needed.
(6)Toilet Facilities
(A)The program site will have toilets located inside and equipped so participants
can use them independently and program employees can monitor as needed.
(B)There must be one flush toilet for every 30 participants. Urinals may be counted in
the ratio of toilets to participants, but must not exceed 50% of the total number of
toilets.
(C)An appropriate and adequate number of lavatories will be provided.
(7)Sanitation
(A)Program sites must have adequate light, ventilation, air conditioning, and heat.
(B)The program must have an adequate supply of water meeting the standards of the
Texas Department of Health for drinking water and ensure that it will be supplied
in a safe and sanitary matter.
(C)Employees must see that garbage is removed from buildings daily.
SECTION 3.
SAVINGS AND REPEALER
This Ordinance shall be cumulative of all other ordinances of the Town affecting setting Fee
Schedules and shall not repeal any of the provisions of such ordinances except in those instances
where provisions of those ordinances are in direct conflict with the provisions of this Ordinance;
whether such ordinances are codified or uncodified, and all other provisions of the Ordinances of
the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this
Ordinance, shall remain in full force and effect. Notwithstanding the foregoing, any complaint,
action, cause of action or claim which prior to the effective date of this Ordinance has been
initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to be
governed by the provisions of that Ordinance and for that purpose the Ordinance shall be deemed
to remain and continue in full force and effect.
SECTION 4.
Page 24 of 64
ORDINANCE NO. 2025-XX PAGE 12
SEVERABILITY
The sections, paragraphs, sentences, phrases, clauses and words of this
Ordinance are severable, and if any section, paragraph, sentence, phrase, clause or word
in this Ordinance or application thereof to any person or circumstance is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of this Ordinance, and the Town Council hereby declares
that it would have passed such remaining portions of this Ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
SECTION 5.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to publish the
Caption, Penalty and Effective Date of this Ordinance as required by Section 3.16 of the
Town’s Charter.
SECTION 6.
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of adoption and
publication as provided by law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas
this 13th day of January 2025.
Jeannette Tiffany, Mayor
ATTEST:
Tammy Dixon, Town Secretary
APPROVED AS TO FORM:
Dean Roggia, Town Attorney
Page 25 of 64
PARKS & RECREATION BOARD/TREE BOARD
COMMUNICATION
MEETING DATE: December 16, 2024
FROM: Madison Seil, Recreation Superintendent
AGENDA ITEM: Discuss and consider a recommendation of the proposed options for the
Community Pool Renovation Design and Construction Management project
from Parkhill. (Madison Seil, Recreation Superintendent)
BACKGROUND/SUMMARY: On November 8, 2022, the City Council approved a renovation
project for the community pool facility, structured into a two-phase build-out. The approved
motion stated, "to approve the agreement with Halff & Associates for the Community Pool
Capital Improvement Project not to exceed four (4) million dollars." The motion passed
unanimously.
Phase 1 Completion
Phase 1, completed following the 2023 swim season, involved substantial upgrades to the
facility. These improvements included:
• Replacement of filtration systems and pump room equipment.
• Restroom renovations.
• Enhancements to the concession and office areas.
• Painting of splash pad amenities.
Reevaluation of Project Approach
After Phase 1, the Parks & Recreation Director and Town Manager conducted a review of the
current contract and the work completed. It was determined that terminating the agreement
with Halff & Associates and initiating a new request for qualifications (RFQ) process would
better serve the Town. This decision aimed to prioritize transparency, ensure comprehensive
project design, and incorporate extensive community input for the additional amenities
planned in Phase 2.
Transition to Parkhill and Community Engagement
Following the RFQ process, Parkhill was selected and presented to the Council to lead the
engagement and preliminary design for Phase 2. In August, Parkhill conducted a series of public
engagement events at the community pool to gather input from residents regarding desired
future amenities. Additionally, an online survey was distributed for those unable to attend in
person, generating over 100 community responses.
Progress and Preliminary Designs
Using the feedback collected from public engagement and the survey, Parkhill collaborated
Page 26 of 64
with Town staff to develop three schematic design options with preliminary cost estimates.
These designs are under review and will guide the planning and construction of additional
amenities for the community pool, ensuring alignment with community preferences and
budget considerations.
Next Steps
The next steps include finalizing the design selection, refining cost estimates, and presenting a
comprehensive proposal to the Town Council for approval before Phase 2 construction begins.
The focus remains on delivering a modernized and community-driven pool facility that meets
the Town’s recreational needs.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: The current allocation for phase 2 is $2.4 million through the Town's Capital
Improvement Projects Fund.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Pool Concept Plan Options
2. Pool Opinion of Probable Construction Costs
ACTIONS/OPTIONS:
Staff recommends that the Parks & Recreation Board Park Board discuss and consider a
recommendation of the proposed options for the Community Pool Renovation Design and
Construction Management project from Parkhill.
Page 27 of 64
12.10.2024
Trophy Club, Texas Conceptual Plan
TROPHY CLUB CONCEPT PLAN OPTIONS
Page 28 of 64
12.10.2024
Trophy Club, Texas Conceptual Plan
Trophy Club Community Pool Conceptual Plan Option ‘A’
KEY NOTES
01 - EX. POOL HOUSE
02 - EX. PUMP HOUSE
03 - EX. PUMP HOUSE W/ NEW ROOF
04 - EX. FABRIC SHADE STRUCTURE
05 - EX. COMPETITION POOL
06 - 20’ X 20’ GROUP SHADE AREA
07 - 12’ X 12’ CABANA
08 - LOUNGE AREA / SUNDECK
09 - BODY SLIDE - SINGLE
10 - PLAY STRUCTURE
11 - BENCH SEATING
12 - FABRIC SHADE STRUCTURE
13 - ZERO-DEPTH POOL ENTRY
14 - OPEN LAWN
15 - RAISED PLANTER
16 - XERIC PLANTER BEDS
01
02
03
04
05 06
07
08
0809
10
11
12
13
14
16
15
15
16
0 20’40’60’
Page 29 of 64
12.10.2024
Trophy Club, Texas Conceptual Plan
Trophy Club Community Pool Conceptual Plan Option ‘B’
KEY NOTES
01 - EX. POOL HOUSE
02 - EX. PUMP HOUSE
03 - EX. PUMP HOUSE W/ NEW ROOF
04 - EX. FABRIC SHADE STRUCTURE
05 - EX. COMPETITION POOL
06 - EX. UMBRELLA SHADE STRUCTURE
07 - 12’ X 12’ CABANA
08 - LOUNGE AREA / SUNDECK
09 - BODY SLIDE - DOUBLE
10 - PLAY STRUCTURE
11 - BENCH SEATING
12 - TABLE & CHAIRS W/ UMBRELLA
13 - FABRIC SHADE STRUCTURE
14 - ZERO-DEPTH POOL ENTRY
15 - OPEN LAWN
16 - XERIC PLANTER BEDS
01
02
03
04
05
06
07
07
08
09
10
1112
13
14
16
16
15
0 20’40’60’
Page 30 of 64
12.10.2024
Trophy Club, Texas Conceptual Plan
Trophy Club Community Pool Conceptual Plan Option ‘C’
KEY NOTES
01 - EX. POOL HOUSE
02 - EX. PUMP HOUSE
03 - EX. PUMP HOUSE W/ NEW ROOF
04 - EX. COMPETITION POOL
05 - EX. UMBRELLA SHADE STRUCTURE
06 - 25’ X 25’ GROUP SHADE AREAS
07 - 12’ X 12’ CABANA
08 - LOUNGE AREA / SUNDECK
09 - BODY SLIDE - SINGLE
10 - PLAY STRUCTURE
11 - BENCH SEATING
12 - TABLE & CHAIRS W/ UMBRELLA
13 - FABRIC SHADE STRUCTURE
14 - BASKETBALL / VOLLEYBALL POOL
15 - ZERO DEPTH POOL ENTRY
16 - OPEN LAWN
17 - XERIC PLANTER BEDS
01
02
03
1604
06
17
17
17
07
08
09
10
1112
13
14
05
15
0 20’40’60’
Page 31 of 64
OPINION OF PROBABLE CONSTRUCTION COST - Concept A
Trophy Club Community Pool Renovations
Town of Trophy Club December 2024
No.Item Quantity Unit Unit Price Amount
A.General Items
Clearing /Grubbing/Demo 1.0 LS 50,000.00$ 50,000.00$
Erosion Control 1 LS 15,000.00$ 15,000.00$
Tree Protection - LS -$ -$
Subtotal 65,000.00$
B.Earthwork
Earthwork 1 LS 50,000.00$ 50,000.00$
Strip, Stockpile & Replace Topsoil - CY 25.00$ -$
Unclassified Cut - CY 12.50$ -$
Unclassified Fill - CY 12.50$ -$
Import - CY 45.00$ -$
Subtotal 50,000.00$
C.Site Paving
5" Thk. Concrete Pedestrian Paving on Compacted Subgrade 4,500 SF 12.50$ 56,250.00$
Decomposed Granite Surfacing SF 5.00$ -$
Concrete Mow Edge 25 LF 25.00$ 625.00$
Accessible Ramps EA 1,000.00$ -$
Subtotal 56,875.00$
D.Pool Renovations
Pool Expansion 603 SF 900.00$ 542,700.00$
Slide 1 LS 312,000.00$ 312,000.00$
Slide Foundation 1 LS 46,800.00$ 46,800.00$
Slide Suction Outlet 2 EA 20,000.00$ 40,000.00$
Slide Buried Piping 230 LF 250.00$ 57,500.00$
Slide Exposed Piping 60 LF 65.00$ 3,900.00$
Play Structure 1 LS 204,000.00$ 204,000.00$
Reuse Existing Feature Pump - --$ -$
Cover Existing North Pump House 1 LS 200,000.00$ 200,000.00$
Enclose Tank at Existing North Pump House 1 LS 100,000.00$ 100,000.00$
Refinish Pool 2,130 SF 40.00$ 85,200.00$
Subtotal 1,592,100.00$
E.General Site Amenities
12'x12' Fabric Shade Structure 10 EA 15,000.00$ 150,000.00$
20'x20' Fabric Shade Structure 3 EA 40,000.00$ 120,000.00$
Landscape Planter Wall 400 SFF 50.00$ 20,000.00$
Poolside Lounge Chair 17 EA 5,000.00$ 85,000.00$
Subtotal 375,000.00$
F.General Landscape
Shade Trees (4-inch caliper)6 EA 1,000.00$ 6,000.00$
Ornamental Trees 10 EA 650.00$ 6,500.00$
Planter Bed 6,745 SF 15.00$ 101,175.00$
Turfgrass - Solid Sod 4,000 SF 0.75$ 3,000.00$
Irrigation System Allowance 14,600 SF 2.00$ 29,200.00$
Subtotal 145,875.00$
Subtotal 2,284,850.00$
9% Inflation (6 mo)205,637.00$
20% Contingency 456,970.00$
Total 2,947,457.00$
42997.24 1
Page 32 of 64
OPINION OF PROBABLE CONSTRUCTION COST - Concept B
Trophy Club Community Pool Renovations
Town of Trophy Club December 2024
No.Item Quantity Unit Unit Price Amount
A.General Items
Clearing /Grubbing/Demo 1.0 LS 50,000.00$ 50,000.00$
Erosion Control 1 LS 15,000.00$ 15,000.00$
Tree Protection - LS -$ -$
Subtotal 65,000.00$
B.Earthwork
Earthwork 1 LS 50,000.00$ 50,000.00$
Strip, Stockpile & Replace Topsoil - CY 25.00$ -$
Unclassified Cut - CY 12.50$ -$
Unclassified Fill - CY 12.50$ -$
Import - CY 45.00$ -$
Subtotal 50,000.00$
C.Site Paving
5" Thk. Concrete Pedestrian Paving on Compacted Subgrade 5,800 SF 12.50$ 72,500.00$
Decomposed Granite Surfacing SF 5.00$ -$
Concrete Mow Edge 20 LF 25.00$ 500.00$
Accessible Ramps EA 1,000.00$ -$
Subtotal 73,000.00$
D.Pool Renovations
Pool Expansion 287 SF 900.00$ 258,300.00$
Slide 1 LS 524,500.00$ 524,500.00$
Slide Foundation 1 LS 104,900.00$ 104,900.00$
Slide Suction Outlet 1 EA 20,000.00$ 20,000.00$
Slide Buried Piping 60 LF 250.00$ 15,000.00$
Slide Exposed Piping 30 LF 65.00$ 1,950.00$
Timing System 1 LS 90,000.00$ 90,000.00$
Play Structure 1 LS 136,000.00$ 136,000.00$
Reuse Existing Feature Pump - EA -$ -$
Refurbish Feature Pump #2 1 EA 3,000.00$ 3,000.00$
Cover Existing North Pump House 1 LS 200,000.00$ 200,000.00$
Enclose Tank at Existing North Pump House 1 LS 100,000.00$ 100,000.00$
Refinish Pool 1,814 SF 40.00$ 72,560.00$
Subtotal 1,526,210.00$
E.General Site Amenities
12'x12' Shade Structure 6 EA 15,000.00$ 90,000.00$
20' Diameter Shade Structure Relocation 3 EA 7,500.00$ 22,500.00$
Landscape Planter Wall - SFF 50.00$ -$
Picnic Tables with Shade 8 EA 10,000.00$ 80,000.00$
Poolside Lounge Chair 16 EA 5,000.00$ 80,000.00$
Subtotal 272,500.00$
F.General Landscape
Shade Trees (4-inch caliper)5 EA 1,000.00$ 5,000.00$
Ornamental Trees 10 EA 650.00$ 6,500.00$
Planter Bed 4,970 SF 15.00$ 74,550.00$
Turfgrass - Solid Sod 5,420 SF 0.75$ 4,065.00$
Irrigation System Allowance 16,500 SF 2.00$ 33,000.00$
Subtotal 123,115.00$
Subtotal 2,109,825.00$
9% Inflation (6 mo)189,885.00$
20% Contingency 421,965.00$
Total 2,721,675.00$
42997.24 1
Page 33 of 64
OPINION OF PROBABLE CONSTRUCTION COST - Concept C
Trophy Club Community Pool Renovations
Town of Trophy Club December 2024
No.Item Quantity Unit Unit Price Amount
A.General Items
Clearing /Grubbing/Demo 1.0 LS 50,000.00$ 50,000.00$
Erosion Control 1 LS 15,000.00$ 15,000.00$
Tree Protection - LS -$ -$
Subtotal 65,000.00$
B.Earthwork
Earthwork 1 LS 50,000.00$ 50,000.00$
Strip, Stockpile & Replace Topsoil - CY 25.00$ -$
Unclassified Cut - CY 12.50$ -$
Unclassified Fill - CY 12.50$ -$
Import - CY 45.00$ -$
Subtotal 50,000.00$
C.Site Paving
5" Thk. Concrete Pedestrian Paving on Compacted Subgrade 3,540 SF 12.50$ 44,250.00$
Decomposed Granite Surfacing - SF 5.00$ -$
Concrete Mow Edge - LF 25.00$ -$
Accessible Ramps - EA 1,000.00$ -$
Subtotal 44,250.00$
D.Pool Renovations
New Pool 1,732 SF 600.00$ 1,039,200.00$
Slide 1 EA 420,000.00$ 420,000.00$
Slide Foundation 1 EA 84,000.00$ 84,000.00$
Slide Pump 1 EA 20,000.00$ 20,000.00$
Slide Suction Outlet 1 EA 20,000.00$ 20,000.00$
Slide Buried Piping 60 LF 250.00$ 15,000.00$
Slide Exposed Piping 30 LF 65.00$ 1,950.00$
Play Struture 1 EA 136,000.00$ 136,000.00$
Water Table 1 EA 33,000.00$ 33,000.00$
Spray Features 2 EA 18,700.00$ 37,400.00$
Refurbish Feature Pump 1 EA 3,000.00$ 3,000.00$
Feature Pump Piping 130 LF 250.00$ 32,500.00$
Reuse Existing Feature Pump - EA -$ -$
Cover Existing North Pump House 1 LS 200,000.00$ 200,000.00$
Enclose Tank at Existing North Pump House 1 LS 100,000.00$ 100,000.00$
Refinish Pool 1,527 SF 40.00$ 61,080.00$
Subtotal 2,203,130.00$
E.General Site Amenities
12'x12' Shade Structure 4 EA 15,000.00$ 60,000.00$
25'x25' Shade Structure 2 EA 50,000.00$ 100,000.00$
20' Diameter Shade Structure Relocation 3 EA 7,500.00$ 22,500.00$
Landscape Planter Wall - SFF 50.00$ -$
Picnic Tables with Shade 5 EA 10,000.00$ 50,000.00$
Poolside Lounge Chair 21 EA 5,000.00$ 105,000.00$
Subtotal 337,500.00$
F.General Landscape
Shade Trees (4-inch caliper)8 EA 1,000.00$ 8,000.00$
Ornamental Trees 10 EA 650.00$ 6,500.00$
Planter Bed 7,505 SF 15.00$ 112,575.00$
Turfgrass - Solid Sod 1,545 SF 0.75$ 1,158.75$
Irrigation System Allowance 13,700 SF 2.00$ 27,400.00$
Subtotal 155,633.75$
Subtotal 2,855,513.75$
9% Inflation (6 mo)256,997.00$
20% Contingency 571,103.00$
Total 3,683,613.75$
42997.24 1
Page 34 of 64
PARKS & RECREATION BOARD/TREE BOARD
COMMUNICATION
MEETING DATE: December 16, 2024
FROM: Chase Ellis, Director of Parks & Recreation
AGENDA ITEM: Parks and Recreation Board acting as the Tree Board to consider
recommending acceptance of the 2025 Park Maintenance Plan that outlines
Tree Care within the Town. (Chase Ellis, Director of Parks & Recreation)
BACKGROUND/SUMMARY: As a proud Tree City USA member for the past 25 years, the Town
remains committed to the care and management of our community’s trees. Each year, the
Parks Board convenes to review, discuss, and plan for the maintenance and enhancement of
the Town’s urban forest. This meeting aligns with the standards set forth by the Arbor Day
Foundation to maintain our Tree City USA designation.
Tree City USA Standards
To retain membership in the Tree City USA program, the Town meets the following four core
standards:
1. A Tree Board or Department
o The Town has an established Parks Board responsible for advising and
overseeing tree-related policies and initiatives.
2. A Tree Care Ordinance
o The Town enforces local regulations designed to protect and manage trees on
public property effectively.
3. A Community Forestry Program With an Annual Budget
o The Town allocates resources annually to ensure proper tree care, planting, and
maintenance.
4. An Arbor Day Observance and Proclamation
o The Town hosts an annual Arbor Day event, reaffirming our commitment to
urban forestry and engaging the community in tree planting and awareness
activities.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: $10,000 has been allocated within the Parks & Recreation Department Budget
for the care, planting, and removal of dead or diseased trees.
LEGAL REVIEW: N/A
Page 35 of 64
ATTACHMENTS:
1. Parks Maintenance Plan
ACTIONS/OPTIONS:
Staff recommends the Parks and Recreation Board acting as the Tree Board move to
recommend acceptance of the 2025 Park Maintenance Plan that outlines Tree Care within the
Town.
Page 36 of 64
P a r k s
M a i n t e n a n c e
P l a n 2 0 2 5
Page 37 of 64
TABLE OF CONTENTS
Acknowledgments02
Introduction03
Method05
How To Use06
Equipment / Amenities Maintenance09
Independence Park11
Harmony Park15
Freedom Dog Park17
Trophy Club Park21
Right-Of-Way & Medians23
Field Closure Maintenance26
Summary27
Contractor Ground Maintenance25
Park Maintenance Standards by Park / Facility
Special Use / Linear Parks & Trails
01 PARKS MAINTENANCE PLAN 2025
Lakeview Park19
Page 38 of 64
Town of Trophy Club
Parks & Recreation
Administrative Offices
Town Hall
1 Trophy Wood Drive
Trophy Club, TX 76262
02TROPHY CLUB PARKS & RECREATION
ACKNOWLEDGMENTS
Brandon Wright
Town Manager
Chase Ellis
Director of Parks & Recreation
Jorge Guzman
Parks Superintendent
Page 39 of 64
03 PARKS MAINTENANCE PLAN 2025
INTRODUCTION
In 2012, city parks and recreation staff recognized that
there was a need to better understand the current park/facility
maintenance operations. This understanding was necessary in
order to better plan for future growth and improvement of the
park and open-space system. Routine-recurring maintenance
is an essential piece in achieving the Towns goals. This
document should be used to not only better understand the
status- quo but also used as a tool to improve maintenance
standards and work efficiencies and to plan for the future
growth of Trophy Clubs park and recreation system.
A secondary objective that this document achieves is the
establishment of a reference for maintenance field personnel
to use when needed. It is important that field personnel who
perform maintenance tasks can easily and clearly interpret the
plan. This interpretation can directly result in budget and
workforce efficiencies. Staff may be able to more easily plan
for replacement expenses as well as capital expenses. In
order to clearly document the current annual maintenance
activities, a table format was chosen. This format is explained
further in the “Method” and “How to Use This Document”
sections. The table format provides readily accessible
information in column form which can be used to determine
the following:
New or improved maintenance standards
Tasks necessary to achieve the standards
Personnel requirements to carry out the plan
Supply and material requirement
Equipment requirements
Maintenance task frequencies and time estimates for
maintenance scheduling purposes
Appropriateness of maintenance work to be done “in-
house” or by contract
A basis for maintenance budget requests
In many public park surveys across the country,
maintenance is often an element of the park systems that is
overlooked when adequate maintenance is provided; however,
when routine maintenance tasks are neglected, maintenance
can quickly become a priority issue for park users. For this
reason an adequate maintenance program can become
inadequate without warning and result in safety issues or
complaints before it is addressed. The trick for municipal
governments is to allocate necessary support and resources to
their maintenance program before that critical point of
inadequacy. Many municipalities put in place a system that
provides routine park/facility inspections and evaluates
maintenance standards. These reports can be completed on
an annual basis or in anticipation of capital expenditures that
incur additional maintenance costs.
Although regular inspections are effective in evaluating
park/facility conditions, they often cannot ensure that issues
are recognized in a timely fashion. The early detection of a
safety hazard like faulty playground equipment or offensive
graffiti on a park bench may go unnoticed for weeks or
months. This time gap could create a liability for municipalities.
Many municipalities are beginning to close this time gap and
reduce liability through the use of technology and crowd-
sourcing techniques.
General Thoughts on Maintenance
Page 40 of 64
Landscaped & Hardscaped Areas
Lawns
Shrubs
Ground Cover
Trees
Trails
Open Space
Plazas
Amphitheater
Irrigation
Town Center
Recreational Areas
Athletic Fields
Athletic Courts
Playgrounds
Pools
Amenities & Structures
Restrooms
Parking Lots
Roads
Benches
Waste Receptacles
Pet Waste Stations
Tables
Lighting
Signage
Park Features Requiring Routine Maintenance
04TROPHY CLUB PARKS & RECREATION
Municipal Maintenance Budgets are often difficult to
estimate. This fact is primarily due to the intangible nature of
maintenance tasks and the difficulty in estimating annual
equipment failure, natural disasters, vandalism, etc. Although
some municipalities have insurance or emergency funds
allocated for these types of equipment failures, others solely
rely on maintenance budgets to fund emergency occurrences.
The result is often an over-worked maintenance staff and a
compromised standard of care.
The primary method of determining the maintenance
budget for most municipalities is to rely on the overall
effectiveness of the previous year’s budget. This method is
typically adequate; however, it is vulnerable to unnecessary
reductions if the party responsible for determining the budget
is not adequately informed. This information includes the
crucial role that maintenance plays in the city’s parks and
recreation facilities. The facilities provide a healthy and safe
environment for a dynamic recreational experience for all
citizens and patrons.
Maintenance Budgets
The Town of Trophy Club Parks and Recreation
Department has several maintenance groups that work in
teams and individually. The current work flow is shown in the
organizational flow chart below. This staff oversees and
manages all routine maintenance tasks and unplanned
maintenance needs that arise on a daily basis. The routine
maintenance tasks are well documented for each facility;
however, the unplanned maintenance tasks have not been
documented. It is important that the effort and employee-hours
associated with those maintenance tasks are documented in
the future to correctly and efficiently increase resource
allocation.
Organizational Structure
The following flow chart illustrates the basic responsibilities
for which the Town of Trophy Clubs Park and Recreation
maintenance groups are responsible.
Maintenance Staff Areas of Responsibility
Page 41 of 64
METHOD
A good understanding of the current city maintenance staff
organizational structure and workflow was needed in order to
determine the best format in which all routine maintenance
tasks could be clearly and efficiently documented.
Research was conducted on a number of other successful
maintenance plans and maintenance standards within Texas
and the US. Internal evaluations were done on each of these
maintenance plans. Successful maintenance plan techniques
and practices were noted and conceptually applied to the
needs of the Town of Trophy Club.
A specific maintenance plan format was chosen. The Town
of Trophy Club Parks and Recreation Department has chosen
a “table” maintenance plan format based on its ease of use
and cost of development compared to other maintenance plan
formats. The table format is short and simple and provides the
necessary guidance for competent maintenance personnel to
do the routine-recurring work necessary to minimize
deterioration. The table format also allows for simple and
frequent updates as the maintenance plan changes and/or
grows.
The tables were created for each park and left blank. The
blank tables were taken by each of the maintenance teams,
and annual maintenance standards were filled in for each park
based on past experience and current tasks.
The summary section of this document offers some
evaluation of the overall current maintenance system and
provides some things to consider as future maintenance
planning continues but does comment on current standards,
evaluate task efficiencies, or measure current performance in
any way. This data in this document is based on detailed past
and current maintenance staff records.
05 PARKS MAINTENANCE PLAN 2025
Page 42 of 64
Maintenance
Standards
Routine
Maintenance
Tasks
Procedures For Maintenance Frequency Calendar Personnel
Materials and
Consumable
Supplies
Equipment Task-Time Estimate
(hrs)Man-Hours
Annual
Task- Time
Hours
Annual-Man
Hours
"Standards" must
clearly and
accurately
describe
conditions that
should exist
following
maintenance
work.
Use terms such
as the following
to describe
"tasks". Clean,
lubricate, ad- just,
paint, remove
litter, remove
trash, plant,
fertilize, water,
mow, etc.
"Procedures" are descriptions
of HOW TO DO the
maintenance "tasks" and
should cover things such as:
Soil and turf improvement, care
of lawns, trees, shrubs, Indoor
and outdoor recreation
surfaces, floors, walls,
windows, roofs. Housekeeping
tasks.
Daily,
Biannual,
Annually,
Cyclical
Periods
exceeding
one year,
etc.
J F M A M J J A S O N D Optimum (minimum)
personnel required to do
the job, with indication of
technical skills required
i.e., grounds person,
carpenter, electrician,
plumber, or specialist
crew. Information from
labor estimating guide.
Preferably developed from
in-house historical
records.
Fertilizer and
seed quantity.
Cleaning
agent and
supplies,
lubricants,
paint=type,
etc.
Trim mower,
housekeeping
equipment,
blower,
vacuum,
motorized
equipment,
type and size.
Time for completion
based upon in-
house historical
records, workload,
cost tracking data,
job sampling, or
time estimating
guides developed
elsewhere. Total
task-time hours
recorded in this
column.
A man hour
represents
one hour of
work by one
person. This
column
represents the
man hours for
the particular
task
(Personnel) X
(Task-Time).
This
column
represents
the total hrs
required for
each task
each year.
(Task-
Time) X
(Frequency
of Task).
This column
represents the
total annual
man hours for
each individual
task. (Man-
Hours) X
(Frequency of
Task) OR
(Annual Task
Time Hours) X
(Personnel).
EXAMPLE: Baseball Complex
Fields, outfields,
dugouts, and
spectator areas
free of debris and
trash.
Remove debris
and trash.
Remove debris and trash by
systematically walking the area.
Empty all trash receptacles.
Daily X X X X X
X X
2
2 stick
punches, 2
shoulder bags
1 2 108 216
Infield smooth with
15" slope from
mound to outfield
grass at start of
each season.
Truck in soil and
grade.
Dump soil at pitcher's mound
and drag/spread toward base
lines. Anchor pitcher's rubber at
proper height.
Annually x x 2
Approx. 10
yds 60%-40%
sand/ soil mix.
Turf
Dump truck,
tractor w/ box
blade, drag
mat, rake, hoe,
shovel
24 48 24 48
Infield surface free
of holes including
batter's box.
Fill holes.Add extra soil, rake, and tamp
firm.
Daily before
games
X X X X X X 1 Extra soil
Tractor w/ box
blade, drag
mat, rake,
shovel, tamper
0.5 0.5 54 54
Infield smooth and
surface
consistent.
Drag infield by circling pitcher's
mound and rotating in from
base lines.
Daily before
games X X X X X X 1 Tractor w/ drag
mat 0.5 0.5 65 65
Infield free of
blowing dust.Drag infield.Daily before
games X X X X X X 1 Tractor w/ drag
mat 0.5 0.5 54 54
Wet infield to
minimize dust and
loss of soil due to
wind.
Wet infield.
Dampen infield surface with
hose spray or broadcast
calcium chloride.
Daily before
games X X X X X 1 Calcium
chloride
Hose w/
nozzle,
broadcast
spreader
0.5 0.5 54 54
The maintenance plan is divided into maintenance standards by facility. Each facility currently maintained by the Town of Trophy
Club is addressed separately. There are two pages dedicated to each facility. On the left-hand page, the facility name, location, aerial
map, and list of amenities will be shown. On the right-hand page, there is a detailed tabulation of each facility’s maintenance activities
and standards listed in the example format shown below. The table is read from left to right and begins with the first column,
“Maintenance Standards.” See table below for a brief description of each column.
HOW TO USE THIS DOCUMENT
Page 43 of 64
07 PARKS MAINTENANCE PLAN 2025
EQUIPMENT & AMENITY
MAINTENANCE
Investing in quality maintenance standards add years to
the life of equipment and save thousands of public capital
dollars. When only considering the initial construction costs of
new equipment, operation and maintenance budgets often
suffer from the risk of unanticipated and unplanned
maintenance, demolition, and disposal costs.
A growing trend among recreation professionals is using
some variety of “life-cycle cost” estimation before a new piece
of equipment is added or a new facility/park is constructed.
Life-cycle costing is estimating the actual cost of owning and
operating a given facility from initial design until it is no longer
cost-effective to maintain. (Once these costs are estimated,
facility managers or maintenance managers allocate funding
before construction begins to manage the long-term costs of
facility ownership.
Playgrounds can be a significant portion of the initial
construction costs of a new or renovated facility/park.
Understanding the life-cycle costs of each playground in the
Town of Trophy Club is important in estimating current
operation and maintenance budgets as well as anticipating
future capital improvement costs when the equipment is ready
to be replaced. It is important to first estimate the design
lifespan of a playground to understand how many years the
city will be maintaining a piece of equipment and understand
when it will require capital funds to replace it. The design
lifespan can be difficult to predict due to many variables, such
as manufacture quality, material type, installation techniques,
amount and intensity of sun and rain exposure, intensity of
use, and frequency of maintenance and repair. With that
understanding it may be important to evaluate each
playground and its individual equipment frequently to
determine a more accurate equipment lifespan estimate.
Typical playground equipment is generally estimated to have a
lifespan of 10-15 years (Eager, 2007).
One simple method of estimating life-cycle maintenance
costs is to calculate the annual maintenance costs for one
existing playground in the park system and then add an
additional percentage for the different equipment and surfacing
needs of the playground. Take the estimated cost plus the
percentage and then multiply it by the number of years that
facility is supposed to last.
FORMULA: [estimated cost of one year’s maintenance
for an existing playground(x)] + [percentage increase for
expense of materials (.25x)]X [life expectancy of
playground in years] = [life-cycle maintenance cost]
Another maintenance cost estimate option is to allocate 2%
to 4% of the current replacement value (what it would cost in
current dollars to completely replace that facility).
Playground Equipment Maintenance
Page 44 of 64
LIFE-CYCLE COST METHOD LIFE-CYCLE COST METHOD #1 LIFE-CYCLE COST METHOD #2
INITIAL COST OF NEW PLAYGROUND $50,000 $50,000
LIFE-CYCLE COST FACTORS One year’s maintenance cost for similar playground ($2,000 in
labor and materials) multiplied by 30% cost increase for
accessible playground features (.30) + initial yearly maintenance
cost estimate multiplied by # years life expectancy of playground
(15/years projected)
If the annual maintenance cost is $2,000, then how much money must be in the
bank to earn more than that annually in interest?
THE FORMULAS $2,000 * 1.30 = $2,600 * 15/yrs = $39,000.
Traditional annual cost increases for maintenance labor and
materials are NOT factored in this equation. This fund is fixed in
the year in which the funds were raised, and it only increases
based on how it is invested and with the entity controlling and
dispersing the funds.
$67,500 invested @ 4% annual interest yields $2,700 in total yearly inter- est.
Using only 75% of the earned interest to allow for expected yearly CPI/ COLA
increases provides 2,025 ($2,700 * .75 = $2,025) to pay for annual maintenance
costs of the new playground.
LIFE-CYCLE COST TO BE ADDED TO INITIAL
CONSTRUCTION COST
$39,000 (life cycle cost) + $50,000 (the initial cost of the
playground) = $89,000
$67,500 (life cycle cost) + $50,000 (the initial cost of playground) = $117,500
TOTAL COST OF PLAYGROUND (construction + life-
cycle maintenance costs)
$89,000-$50,000 for the initial construction of the playground +
$39,000 invested as the set-aside to pay for maintenance over
the next 15 years.
$117,500-$50,000 for the initial construction of the playground + $67,500
invested as the set aside to pay for maintenance over the next 15 years.
08TROPHY CLUB PARKS & RECREATION
The table below illustrates two models of life-cycle
costing:
The first model allocate a fund amount (an endowment)
expected to cover the cost of maintenance for the expected
life of the project. At the end of that period, all funds will be
depleted.
The second model sets aside a calculated fund amount
(an endowment) – where the earned interest from the fund
is adequate to cover annual maintenance. A portion of the
earned income is retained and reinvested to address
projected annual increases (Cost of Living Adjustment –
COLA/Consumer Price Index – CPI) in costs associated
with maintenance. With the second model, at the end of the
expected life cycle, the original endowment fund is
preserved.
The preserved fund balance could be used to secure
additional funding for the total replacement of the structures
with partial bankroll from the original endowment.
Life-Cycle Cost
Page 45 of 64
Park/Facility Playground Equipment
Intended Use Age Vendor - Order Number Date Installed Suggested Date to Inspect
and Consider Replacement
Harmony Park 5 to 12 Years Playword Systems 02/2016 Daily inspection
Harmony Park 2 to 12 Years Gametime 2019 Daily inspection
Freedom Dog Park 2 to 12 years Playword 08/2013 Daily inspection
Independence West Park 2 to 12 years Total recreation 11/2021 Daily inspection
09 PARKS MAINTENANCE PLAN 2025
The following chart is to be used as a suggested guide only. Although some experts cite the life of a playground between 10-15
years, this rule is not final. There are many factors that contribute to the life of playground equipment as mentioned previously. The
only way to ensure that equipment is appropriately replaced is by conducting regular inspections by a certified inspector and
communicating with manufacture representatives if any questions or issues with equipment arise.
Playground Equipment Replacement Chart
Page 46 of 64
Park/Facility Number of
Scoreboards Date Installed Suggested Date to Inspect
and Consider Replacement
Independence West 4 2012 2 times / Annually
Independence East 3 2010 2 times/ Annually
Park/Facility Vendor Date Installed Suggested Date to Inspect
and Consider Replacement
Harmony Park Cunningham
Associates
2023 10 to 15 years
Trophy Club Park Cunninham
Associates
2023 10 to 15 years
Freedom Dog Park Playword 2013 10 to 15 years
Independence West Park Total
Recreation
2019 10 to 15 years
10TROPHY CLUB PARKS & RECREATION
Investments in the Town of Trophy Clubs organized athletic facilities have
consistently shown to be advantageous to the overall economy of the city. (Legible and
functioning scoreboards are an important amenity that allows for roficient/competitive
play and attracts recreational organizations from across the metroplex and state for
recreational organizations across the metroplex, the state, and nationally. The following
chartlists all facilities with scoreboards and the replacement schedule for each.
Scoreboard Replacement Chart
In Texas, shade is an essential part of any safe and enjoyable outdoor public space.
A municipality’s investment in shade can mean the difference in a well-liked/well-used
park and an empty/unpopular park. The following chart lists all parks/facilities with a
shade structure and the replacement schedule for each shade structure. The chart
assumes a 10-15 year replacement schedule.
Shade Structure Replacement Chart
Page 47 of 64
11 PARKS MAINTENANCE PLAN 2025
INDEPENDENCE PARK
500 Parkview Drive
Trophy Club, TX 76262
7 Baseball Fields
3 T-Ball / Practice Fields
Restrooms Facility
Community Pool
Tennis Courts
Basketball Court
Multipurpose Court
Picnic Tables
Concessions Building
Inventory
Page 48 of 64
12TROPHY CLUB PARKS & RECREATION
Maintenance
Standards Routine Maintenance Tasks Procedures For Maintenance Frequency Calendar Personnel Materials and Consumable
Supplies Equipment
Task-Time
Estimate
(hrs)
Man-Hours
Annual
Task- Time
Hours
Annual-
Man
Hours
J F M A M J J A S O N D
Trash Removal Trash Removal Removing all trash and emptying the
receptacles.Daily X X X X X X X X X X X X 1 Trash Bags Litter Gitter 1 1 365 365
Mowing Mowing all the baseball fields
and multiporpuse fields
Safety inspection on equipment; mow
the fields with tractors.
2 times / 45
Weeks X X X X X X X X X X X X 2 Fuel Two Tractors 8 16 720 1440
Clean Restrooms /Sweep out restrooms; mop floors; refill
hand soap and tissues.Daily X X X X X X X X X X X X 3rd Party
Contractor
Disinfectant, Hand Soap,
Bleach
Broom, Mop, &
Mop Bucket ////
Mow Common
Areas Mowing all the common areas Safety inspection on equipment. Mow,
Edge, Weed eater, blow Weekly X X X X X X X X X 4 Fuel Landscaping
equipment 8 32 144 576
Playground
Inspection
Inspect playground for safety
issues. Remove all loose debris
and rake Fibark into fall zones.
Walking and inspecting playground
equipment.Weekly X X X X X X X X X X X X 1 /
Rake &
Playground
Tools
0.5 0.5 25 25
Aeration Baseball
Fields
Pass the aerator through all the
fields.
Mark sprinkler Heads, watering the
fields.4 / Annually X X X X 1 Fuel Tractor 6 6 24 24
Chemical
Application on
Baseball Fields
Spray fields.
Inspect spray equipment for safety. Put
water in tank. Put chemicals in tank.
Spray fields.
3 / Annually X X X 2 Chemical Spray Rig &
Tractor 6 12 18 36
Top Dress Spread sand uniform in the
designated area.
Equipment safety check, Delivery sand
the close access to the fields 2 / Annually X X 2 Sand & Soil Top Dresser &
Tractor 16 32 16 64
Irrigation Check all station.Turn on the station long enough to be
able to check each sprinkler head.10 / Annually X X X X X X X X X X 1 Irrigations Supplies Irrigation
Equipment 24 24 240 240
Tree Maintenance Trimming Trees
Inspect all equipment for safety. Trim
trees and remove dead trees. Blow and
clean area.
Annually X X 3 Fuel Pole Saws &
Chainsaws 40 120 40 240
Fertilize and Pre-
emergent All
Baseball Fields
Fertilizer spreader Inspect equipment and use
recommended PPE.4 / Annually X X 2 Fertilizer Spreader 8 16 32 64
Perennial Ryegrass Over-Seeding (Per Field)
Over-Seeding
Perennial Ryegrass
Scalping grass and removal
Fertilizing, Irrigation,
A 3 blend of perennial ryegrass varieties,
starter fertilizer, nitrogen application of
21-0-0 & a grassy weed herbicide.
Annually X 2
A 3 blend of perennial ryegrass
varieties, starter fertilizer,
nitrogen application of 21-0-0-
& a grassy weed herbicide.
Gator &
Spreader 8 16 8 16
Fertilization Fertilizer Spreader
safety Inspection all the equipment and
follow the recommendations for better
results.
Annually X X 2 Chemical Gator &
Spreader 8 16 16 32
Apply Herbicide to
Remove Post-emergente aplication Spray revolver to help remove winter
ryegrass and broadleaf.Annually X 2 Revolver, surfactant Boom sprayer 5 2 16 16
Irrigation Water 2 times per day, 7 days
per 2 weeks Irrigate through establishment.Daily for 2
Weeks X X X X 1 Water /////
Over seeding
Tif bermuda
Mowing, Application and
irrigation Inspect the equipment for safety.X 2 Tif Bermuda Seed mowers and
Spreader 8 16 8 16
INDEPENDENCE PARK
Page 49 of 64
Maintenance
Standards Routine Maintenance Tasks Procedures For Maintenance Frequency Calendar Personnel Materials and Consumable
Supplies Equipment
Task-Time
Estimate
(hrs)
Man-Hours
Annual
Task- Time
Hours
Annual-
Man
Hours
J F M A M J J A S O N D
Fields, outfields,
dugouts, and
spectator areas free
of debris and trash.
Remove debris and trash.
Remove debris and trash by
systematically walking the area. Empty
all trash receptacles.
Daily for 40
weeks X X X X X X X X X 1 Trash Bags Litter Gitter 2 2 560 560
Infield smooth with
15" 10" 8"slope
from mound to
outfield grass at
start of each
season.
Truck in soil and grade.
Dump soil at pitcher's mound and
drag/spread toward base lines. Anchor
pitcher's rubber at proper height.
2 / Annually X X 2 Clay, Bricks, Red infield
Conditioner
Leveling kit,
rake, mule and
tractor
60 120 120 240
Infield surface free
of holes including
batter's box.
Fill holes.Add extra soil, rake, and tamp firm.Daily before
games X X X X X X X X 1 Fuel
Tractor w/ box
blade, drag
mat, rake,
shovel, tamper
6 6 24 24
Conditioner and
Clay Add conditioner and clay.
Dump clay on infield low spots and then
mix, after is level the conditioner is
added.
Annually X 2 Clay & Red Conditioner Tractor, rake,
mule &tractor.60 120 60 120
Lips maintenance Remove Debris from field edge
Remove clay and conditioner from field
edge for smooth transition beetwen clay
and grass
1 / weekly X X X X X X X X X 2 Fuel Blower, rake 3 6 120 240
Edges Cut edges and remove weeds.
Measuring the lines, infield cutting
excess grass around the infield, lines,
pitching mount and remove weeds from
clay areas.
8 /Annually X X X X X X X X 2 Edge blade, fuel Edger, blower,
Shovel, String 40 80 320 640
Wet infield to
minimize dust and
loss of soil due to
wind.
Wet Infield Water infield surface with hose and
sprinkler system.
Daily before
games X X X X X X X X X 1 Water
Hose w/
nozzle,
sprinklers.
1 1 40 40
Games Prep. Fields Level the infield surface, home plate,
lines, paint foul lines, 40 / weeks X X X X X X X X X 2 Clay, Conditioner, Water, Paint
Tractor, mat,
string, rake,
tamper
16 32 640 1280
INDEPENDENCE PARK
13 PARKS MAINTENANCE PLAN 2025
Page 50 of 64
14TROPHY CLUB PARKS & RECREATION
THIS PAGE INTENTIONALLY LEFT BLANK
Page 51 of 64
15 PARKS MAINTENANCE PLAN 2025
HARMONY PARK
699 Indian Creek Drive
Trophy Club, TX 76262
2-5 Age Playground
5-12 Age Playground
10 Soccer Fields
2 Tennis Courts / Pickleball Courts
3 Bocce Ball Courts
Basketball Court
1.8 Mile Shared Use Pathway
Exercise Stations
Pavilion
Charcoal Grills
Picnic Tables
Inventory
Page 52 of 64
16TROPHY CLUB PARKS & RECREATION
Maintenance
Standards Routine Maintenance Tasks Procedures For Maintenance Frequency Calendar Personnel Materials and Consumable
Supplies Equipment
Task-Time
Estimate
(hrs)
Man-Hours
Annual
Task- Time
Hours
Annual-
Man
Hours
J F M A M J J A S O N D
Park Inspection Inspect the entire park.
Trash removal, check Restrooms,
playground, Bocce Ball, Tennis,
Basketball Courts and Soccer Fields
Daily X X X X X X X X X X X X 1 Trash bags
Litter Gitter,
Blower and
Mule.
2 2 700 700
Top Dress Add sand on all sport fields Inspect equipment for safety.2 / Annually X X 2 Sand & Soil Top Dresser &
Tractor 16 32 32 64
Mowing Fields Mowing 10 Soccer Fields Inspect equipment for safety.2/ weekly X X X X X X X X X X X X 2 Fuel Tractor 5 10 520 1040
Fields Paint Paint all fields Check equipment for safety. Mix paint
enough for all fields.30 / Annually X X X X X X X 2 Paint Painting
machine and 4 8 120 240
Chemical
Application on
Soccer Fields
Spray fields.
Inspect equipment for safety. Put water
in tank. Put chemical in tank. Spray
fields.
2 / Annually X X 2 Chemicals Spray Rig &
Tractor 5 10 10 20
Fertilization Inspect the equipment for safety.4 / Annually X X X X 4 Fertilizer Spreader 4 16 16 64
Insecticide Fields and around playground
Inspect equipment for safety, read
labels, spray all soccer fields and around
playground for control ants, fleas and
ticks.
1 /Annually X 4 Chemicals Sprayer &
spreader 3 12 3 12
Aeration
Inspect equipment for safety. install
aerator on tractor and mark sprinkler
heads
4 / Annually X X X X 1 Fuel Tractor &
Aerator 6 6 24 24
Landscape
Maintenance Trim Shrubs, Mulch.
Inspect equipment for safety. Upload
trailer with mulch, shoves, trimmer and
wheelbarrows.
3/ Annually X X X 3 Mulch Trimmers,whee
lbarrows.8 24 32 72
Mow Common
Areas Mow Common Areas.
Inspect equipment for safety. Upload the
equipment to the trailer and head out to
the park.
36 /Annually X X X X X X X X X 3 Fuel Lanscaping
equipment 5 15 180 540
Tree Trimming Tree Trimming Inspect equipment for safety.
remove all the low and dead branches. Annually X 3 Pole chainsaw,
rakes 40 120 40 120
Chemical
Application on
common areas
Common areas
Inspect equipment for safety. Put water
in tank. Put chemical in tank. spray
common areas.
2 / Annually X X 2 Chemicals Spray Rig &
Tractor 4 8 8 16
Lights Check Security Lights, Fields
Lights and Timmers Turn on the Ligths 6 / Annually X X X X X X 1 //2 2 12 12
Irrigation Check all station.Turn on all the station long enough to be
able to check each sprinkler head.10/ Annually X X X X X X X X X X 1 Irrigation supplies Irrigation
equipment 8 8 80 80
Perennial Ryegrass Over-Seeding (Per Field)
Over-Seeding with
Perennial Ryegrass
Mowing, Fertilizing, Irrigation, &
Removal.
A 3 blend of perennial ryegrass varieties,
starter fertilizer, nitrogen application of
21-0-0 & a grassy weed herbicide.
Annually X 4
A 3 blend of perennial ryegrass
varieties, starter fertilizer,
nitrogen application of 21-0-0-
& a grassy weed herbicide.
Gator &
Spreader 16 64 16 64
Irrigation Water 4 times per day, 7 days
per week, for 2 weeks.Irrigate through establishment.Daily for 2
Weeks X 1 water /////
Apply Herbicide to
Remove Spray all the soccer fields.
Inspect equipment for safety and use
necessary PPE. spray revolver to help
remove winter ryegrass.
Annually X 2 Chemical Spray Rig &
Tractor 4 8 4 8
HARMONY PARK
Page 53 of 64
17 PARKS MAINTENANCE PLAN 2025
FREEDOM DOG PARK
2675 Trophy Park Drive
Trophy Club, TX 76262
Large Dog Area
Small Dog Area
Dog Water Fountains
Wash-Out Areas
2 Shaded Pavilions
Covered Picnic Tables
Playground
Sandbox
Inventory
Page 54 of 64
18TROPHY CLUB PARKS & RECREATION
Maintenance
Standards Routine Maintenance Tasks Procedures For Maintenance Frequency Calendar Personnel Materials and Consumable
Supplies Equipment
Task-Time
Estimate
(hrs)
Man-Hours
Annual
Task- Time
Hours
Annual-
Man
Hours
J F M A M J J A S O N D
Trash Removal Remove Trash
Walking the park, removing trash,
emptying receptacles and playground
check.
Daily X X X X X X X X X X X X 2 Trash Bags Litter Gitter 2 4 730 1460
Clean Restrooms //Daily X X X X X X X X X X X X 3er party
Contractor //////
Mowing Mow Inside and Outside Areas
Safety check on equipment. Mow with
the tractors; then trim with edger, weed-
eater, and blow.
Weekly X X X X X X X X X 4 Fuel
2 Tractors,
Weed-Eater,
Blower & Edger
6 24 216 864
Tree Maintainence Trimming Trees
Check all equipment for safety. Trim
trees & cut down dead trees. Blow and
clean area after coompletion.
Annually X 4
Pole Saws,
Chainsaws, &
Blowers
20 80 20 80
Check Irrigation Grass areas
Inspect irrigation by turning on each
station and checking for any broken or
damaged spray heads. Replace broken
or damaged heads.
9 / Annually X X X X X X X X X 1 water
Irrigation
equipment and
parts
4 4 36 36
Fertilizer Grass areas Check equipment for safety and
necessary PPE. Water after application Annually X X 3 Pre-emergent Spreader 3 9 18 36
Insecticide Grass areas and around
playground
Check equipment for safety and
necessary PPE. water after application Annually X 3 Chemical Spreader 3 9 3 9
Herbicide Grass areas
Check equipment for safety and
necessary PPE. Measure chemical area
to be sprayed, then calculate amount of
chemical needed; mix chemical and
water into sprayer, them drive to
locations and apply to unwanted
vegetation (document chemicals used
and areas sprayed in log book).
3 / Annually X X X 2 Broadleaf and grass weeds
herbicide Boom sprayer.4 8 12 24
FREEDOM DOG PARK
Page 55 of 64
19 PARKS MAINTENANCE PLAN 2025
LAKEVIEW PARK
100 Village Trail
Trophy Club, TX 76262
Large, fenced athletic field
Hunter IMMS
Inventory
Page 56 of 64
20TROPHY CLUB PARKS & RECREATION
Maintenance
Standards Routine Maintenance Tasks Procedures For Maintenance Frequency Calendar Personnel Materials and Consumable
Supplies Equipment
Task-Time
Estimate
(hrs)
Man-Hours
Annual
Task- Time
Hours
Annual-
Man
Hours
J F M A M J J A S O N D
Trash Removal Remove Trash
Walking the park, removing trash,
emptying receptacles and playground
check.
Daily X X X X X X X X X X X X 1 Trash Bags Litter Gitter .5 .5 182.5 182.5
Clean Restrooms //Daily X X X X X X X X X X X X 3er party
Contractor //////
Mowing Mow Inside and Outside Areas
Safety check on equipment. Mow with
the tractors; then trim with edger, weed-
eater, and blow.
48 / Weekly X X X X X X X X X X X X 4 Fuel
2 Tractors,
Weed-Eater,
Blower & Edger
3 9 192 768
Check Irrigation Grass areas
Inspect irrigation by turning on each
station and checking for any broken or
damaged spray heads. Replace broken
or damaged heads.
Montly X X X X X X X X X X 1 water
Irrigation
equipment and
parts
4 4 40 40
Fertilizer Grass areas
Check equipment for safety and
necessary PPE. Watering after
application
Annually X 3 Pre-emergent Spreader 3 9 9 9
Insecticide Grass areas
Check equipment for safety and
necessary PPE. watering after
application
Annually X 2 Chemical Spreader 2 4 2 6
Herbicide Grass areas
Check equipment for safety and
necessary PPE. Measure chemical area
to be sprayed, then calculate amount of
chemical needed; mix chemical and
water into sprayer, them drive to
locations and apply to unwanted
vegetation (document chemicals used
and areas sprayed in log book).
3 / Annually X X 2 Broadleaf and grass weeds
herbicide Boom sprayer.2 4 6 12
Over-Seeding with
Perennial Ryegrass Mowing, Fertilizing, Irrigation, &
Removal.
A 3 blend of perennial ryegrass varieties,
starter fertilizer, nitrogen application of
21-0-0 & a grassy weed herbicide.
Annually X 2
A 3 blend of perennial ryegrass
varieties, starter fertilizer,
nitrogen application of 21-0-0-
& a grassy weed herbicide.
Lanscaping
Equipment 16 32 16 32
Lakeview Park
Page 57 of 64
21 PARKS MAINTENANCE PLAN 2025
TROPHY CLUB PARK
2885 Trophy Park Drive
Trophy Club, TX 76262
Boat Ramp
Restroom Facilities
Hiking Trails
Picnic Tables
Bike Trail
Horse Trails
Pavilions
ATV & Motocross Tracks
Disk Golf Course
Inventory
Page 58 of 64
22TROPHY CLUB PARKS & RECREATION
Maintenance
Standards Routine Maintenance Tasks Procedures For Maintenance Frequency Calendar Personnel Materials and Consumable
Supplies Equipment
Task-Time
Estimate
(hrs)
Man-Hours
Annual
Task- Time
Hours
Annual-
Man
Hours
J F M A M J J A S O N D
Trash removal Remove Trash Removing trash, emptying receptacles. X X X X X X X X X X X X 1 Trash bags Mule 3 3 312 312
ATV and Motocross
Tracks and Trails Fix tracks and Trails Check equipment for safety. Working on
jumps and smooth the ground. X X X X X X X X X X X X 2 Fuel
Tractor, Mule,
Shovels and
Rakes
8 16 416 832
Mow /Mowing Disc Golf Course, Entrance,
Road side and Big Areas.10 /Annually X X X X X X X X X 3er Party
contractor //////
Trails Inspect Trails Inspect Bike, Hiking and Horse Trails.12/ Annually X X X X X X X X X X X X 4 /Bike and four
wheeler.2 8 24 96
TROPHY CLUB PARK
Page 59 of 64
23 PARKS MAINTENANCE PLAN 2025
RIGHT-OF-WAY & MEDIAN MAINTAINENCE
The maintenance of Right-of-Ways and Medians within
the Town of Trophy Club are the responsibility of our Park
Maintenance Team. The following charts outline the
responsibilities and maintenance tasks for the Trash Pick-
up/ Median/Right-of-Way team. The task times and
employee-hours associated with these tasks do not
contribute to the totals and full time employee estimates
that are found in the summary of this document.
Page 60 of 64
Maintenance
Standards Routine Maintenance Tasks Procedures For Maintenance Frequency Calendar Personnel Materials and Consumable
Supplies Equipment
Task-Time
Estimate
(hrs)
Man-Hours
Annual
Task- Time
Hours
Annual-
Man
Hours
J F M A M J J A S O N D
ROW and Medians
on All Major
Thoroughfares and
Assigned Side
Streets Should Be
Free From All Visible
Debris
Remove litter and debris and
discard in roll-off containers
located in local city facilities.
Drive to assigned locations and/or walk
littered areas, put on all PPE and safety
vests, use litter pickup tools to remove
debris, bag debris and continue this
procedure until area is free of debris;
then drive to next location and restart
previous debris removal process.
Daily X X X X X X X X X X X X 1
PPE (Gloves, Safety Vests,
Safety Glasses), Litter Pickup
Tool, Plastic Bags
Pickup Trucks 1 1 365 365
Tree Trimming in
Medians and
Common Areas
Prune and trim trees, shrubs,
and remove debris from plant
beds.
Use proper pruning or cutting
tools/equipment and prune or trim based
on plant guidelines; pickup debris
(document in log book).
Annually X 3
PPE (Gloves, Safety Vests,
Safety Glasses, Chainsaw
Apparel, Hardhat with Mesh
Screen Visor), Litter Pickup
Tool, Plastic Bags
PPE, Pole
Saw,
Chainsaw,
80 270 80 270
Maintain Vibrant &
Healthy Pant
Material
Fertilize plant materials and
remove debris from plant
beds.
Apply fertilizers based on product
guidelines (document in log book)3/ Annually X X X 3 PPE, Fertilizer, & Trash Bags
Hose & Nozzle,
Broadcast
Spreader
40 120 120 360
Avoid Undesirable
Vegetation and
Unwanted Pests on
Plant Material
Apply herbicide or pesticide as
required, trim decayed plant
foliage and remove debris.
Measure chemical area to be sprayed,
then calculate amount of chemical
needed; mix chemical and water into
sprayer, them drive to locations and
apply to unwanted vegetation (document
chemicals used and areas sprayed in log
book).
4 / Annually X X X X 3 Chemicals, & Trash Bags PPE & Sprayer 40 120 120 360
Maintain Weed Free
Plant Beds
De-weed plant beds and
remove debris.
Pull weeds at base of root with shovel
(document in log book).6 / Annually X X X X X 3 Trash Bags Shovel & Rake 40 120 200 600
Irrigation
Inspect irrigation system and
winterize system normally in
min-December; remove
debris.
Run irrigation station timer (document in
log book).4 / Annually X X X X 1 Irrigation Spray Heads, Rotors,
Nozzles, & Trash Bags
Screw Driver &
Channel Lock
Pliers
80 80 320 320
Seasonal Color Add compost and remove
debris, plant seasonal flowers.
Design plant layout and plant foliage, till
in compost and add mulch as needed;
take picture and document in log book.
2 / Annually X X 7 Compost, Plants, & Trash
Bags
Hand Shovel,
Rakes, & Tiller 40 280 80 560
Follow State
Guidelines for all
Cross Connection
(Backflow Devices)
and Remove Debris
Inspect cross connection
(backflow devices) and file
state reports, and remove
debris.
Turn on water valve and install backflow
tester and record reading on state
approved documents (document in log
book).
Annually
(52 devices)X 1 Water Key, Screw Driver, &
Pliers
Backflow
Tester,
Channel Lock
Pliers, & Screw
Drivers
40 40 40 40
Mowing Mow all medians and
Common Areas.
Safety check on equipment. Mow with
the tractors; then trim with edger, weed-
eater, and blow.
36 / Weekly X X X X X X X X X X X 4 Fuel
2 Mowers,
Weed-Eater,
Blower & Edger
24 96 864 3456
Fertilizer Fertilizer medians and
common areas
Check equipment for safety and
necessary PPE. Water after application 3 / Annually X X X 3 Fertilizer Spreader 32 96 96 288
Shrubs Trim the bushes.
Check equipment for safety and
necessary PPE.3/ Annually X X X 3 Fuel, Trash bags Trimmer,
blower, rake.32 96 96 288
Mulch Add mulch, remove debris Check equipment for safety.1 X 4 Mulch
Rakes,
shovels,
trailer,tractor
66 264 66 264
RIGHT-OF-WAY & MEDIAN MAINTENANCE
Page 61 of 64
25 PARKS MAINTENANCE PLAN 2025
CONTRACTOR GROUND MAINTAINENCE
The following charts outline the current tasks carried out under the current 3rd-party maintenance contract. The tasks below are
subject to change and may not be accurate. Specific details of the contract should be verified with the Trophy Club Parks and
Recreation Staff. The below is to be used as a general illustration of the current contract.
Maintenance Standards Routine Maintenance
Tasks Procedures For Maintenance Frequency Calendar Personnel Materials and Consumable
Supplies Equipment Task-Time Estimate (hrs)
J F M A M J J A S O N D
Irrigated Common Areas
Mow, Edge, & Trim Turf
Areas, & Remove Debris
on Specific Common
Areas with Irrigation
System.
Mow, edge, trim, Weed
Eating & remove debris.
Inspect vehicle, towing system, safety
devices on all equipment, fluids, mower
blades, grass guards, and log any issues.
Cyclical Periods
(36 / Annually)X X X X X X X X X
Optimum (minimum)
personnel required to
do the job, Site
Supervisor, &
Grounds Personnel
Fuel for Mowers, Blowers,
Edger's, Nylon Trim for
Weed-Eaters, Edger Blades
for Mechanical Edger's, &
Trash Bags for debris
PPE, Traffic
Safety Signs,
Mowers, Blowers,
Edger’s, & Weed-
Eaters
Mowing, edging and trimming
turf areas are maintained
36 times per year; on
common areas with irrigation.
18 times per year on Non-
Irrigated areas and 12 times
per year on Brush hog areas.
The contractor assigns (1)
Site Supervisor and (3)
grounds workers to perform
the assigned tasks. The
approximate size of the acres
involved in the activities is (60
acres).
NON-Irrigated Common
Areas
Mow, Edging, Weed
Eating, Blowing and
Remove Debris.
Mow, Trim, Edge, Weed
eating and remove
debris.
Inspect vehicle, towing system, safety
devices on all equipment, fluids, and log
any issues.
Cyclical Periods
(18 / Annually)X X X X X X X X X
Fuel for Mowers Blowers,
Edger’s, Edger Blades for
Mechanical Edger’s, Nylon
Trim for Weed Eaters, Trash
Bags for debris.
PPE, Traffic
Safety Signs,
Mowes, Edger’s&
Weed Eaters.
Brush Hug Mowing
Mowing, Weed Eating
and removed Debris.
Mow, Trim & Remove
Debris
Inspect vehicle, towing system, safety
devices on all equipment, fluids, and log
any issues.
Cyclical Periods
(12 / Annually)X X X X X X X X X
Fuel for Mowers, Weed
Eater, Nylon Trim for Weed
Eater, Trash Bags for
Debris.
PPE, Traffic
Safety Signs,
Mowers, Weed
Eaters
Trophy Club Park
Mow, Weed Eating
Entrance, Disc Golf
Course, Open Space
and Small Tracks.
Inspect Vehicle, Towing System, Safety
Devices on all equipment, Fluids and Log
any Issues.
Cyclical Periods
(10 / Annually)X X X X X X X X X
Fuel for Mowers, Blowers,
Edger’s, Nylon Trim for
Weed- Eaters, Edger Blades
for Mechanical Edger’s &
Trash Bags for Debris.
PPE, Traffic
Safety Signs,
Mowers, Weed
Eaters.
Page 62 of 64
In an effort to expand the playability of the Towns athletic fields a perennial ryegrass over-seeding regiment has been introduced
to the field maintenance schedule. There are both PROS and CONS associated with perennial ryegrass over-seeding. Some of the
PROS include a more attractive green color and use-ability in the winter months. Ryegrass grows fast and is relatively inexpensive.
Ryegrass will die off with warmer temperatures, making way for the return of warm weather grasses like Bermuda grass. Some
CONS include competition for nutrients between cool and warm weather grasses in the spring, field closures as fields are over-
seeded and the ryegrass is established and field closures as the ryegrass dies off and the bermudagrass grows in during the spring
months.
26TROPHY CLUB PARKS & RECREATION
FIELD CLOSURE FOR MAINTENANCE
Perennial Ryegrass Over-Seeding
The regiment for over-seeding with perennial ryegrass is as follows:
Blend of 3 varieties of perennial ryegrass1.
Starter fertilizer for germination2.
21-0-0 Ammonium Sulfate for winter fertilization3.
Celsus/Certainty herbicide for spring transition back to
bermudagrass
4.Over-Seeding FactsOver-seeding usually occurs when daytime temps are in the low 80’s
For athletic fields a rate of 10 lbs/1,000sq. ft. is recommended
A 3 blend of perennial ryegrass varieties is recommended. The 3 different varieties help prevent disease, strengthen cold
tolerance and transition.
Germination usually takes 7-10 days. During this time, the soil needs to be moist. Irrigation will vary depending on
temperatures and soil types. Typically 1-2 times a day, every day for a periodof 2 weeks.
A starter fertilizer application at seeding is ideal. 18-24-12 fertilizer at a rateof 4.16 lbs/1,000 sq. ft. is recommended.
Typically, once a month during the winter months (November - January) a nitrogen application of 21-0-0 is recommended for
deep greencolor.
An application of a grassy weed herbicide (Revolver or Certainty) is recommended to transition the ryegrass out in the
spring. This will allow the rye to die and the bermudagrass to green up.
The herbicide application for transition is generally done around mid-April.
To accommodate perennial ryegrass over-seeding a field closure program should be developed. Athletic fields will need to be
closed systematically to allow for over-seeding in the fall and transitioning back to bermudagrass in the spring. Field users should be
notified well in advance of the closures to alleviate scheduling conflicts.
Page 63 of 64
27 PARKS MAINTENANCE PLAN 2025
SUMMARY
This document may not be the only tool needed for Park and Recreation staff and city officials to make informed maintenance
resource allocation decisions. There are some things that can be done in the future to build upon the resources of this document.
(Note: The following are suggestions for future action if improvements to the current maintenance system are deemed necessary. It
is not this report’s assessment that the following actions are vital to continue the current level of maintenance service.)
Begin tracking and recording unanticipated and non-routine maintenance tasks:
As more data is gathered for these tasks, the more accurate annual task-time estimates for these tasks will become. This
accuracy will allow for more efficient annual resource allocations.
Tracking these non-routine and “maintenance ticket” requests can be an extra burden on management and staff. This burden
may be reduced or eliminated if the responsibility of tracking these tasks is put in the hands of the person’s fulfilling a
maintenance ticket.
Continue to track and record the task times for all recurring and routine maintenance tasks:
As Trophy Club’s park, recreation & open-space system becomes more mature, routine maintenance tasks may become more
labor intensive, or, conversely, as maintenance technologies, equipment and techniques improve, maintenance tasks may
become less labor intensive.
Again, as more data is gathered for these tasks, the more accurate annual task time estimates for these tasks will become,
allowing for more efficient annual resource allocations.
Review and improve current maintenance standards:
As Trophy Club’s park, recreation & open-space system becomes more mature, routine maintenance tasks may become more
labor intensive, or, conversely, as maintenance technologies, equipment and techniques improve, maintenance tasks may
become less labor intensive.
Again, as more data is gathered for these tasks, more accurate annual task-time estimates for these tasks will become available,
allowing for more efficient annual resource allocations.
Set up consistent and systematic park/facility evaluations:
These evaluations can be based on a number of performance measures that may indicate how well a park is serving its patrons.
These measures may include visual appearance, service demand, infrastructure health, equipment safety, economic efficiency,
etc. Quantifying the performance of each park or facility on a regular basis may help staff determine where resources are best
used.
Page 64 of 64