10.28.2024 TC MinutesTown of Trophy Club Town Council Meeting Minutes
October 28, 20241 6:00 p.m., Work Session Regular Meeting
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL WORK SESSION TO ORDER
Mayor Tiffany called the work session to order at 6:00 p.m.
COUNCIL MEMBERS PRESENT
Jeannette Tiffany, Mayor
Steve Flynn, Mayor Pro Tem
Stacey Bauer, Council Member Place 1
Jeff Beach, Council Member Place 2 (arrived at 7:00 p.m.)
Dennis Sheridan, Council Member Place 3
Rhylan Rowe, Council Member Place 4
LuAnne Oldham, Council Member Place 5
STAFF MEMBERS PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Dean Roggia, Town Attorney
Jason Wise, Fire Chief
Patrick Arata, Chief of Police
April Duvall, Director of Finance
Matt Cox, Director of Community Development
Chase Ellis, Director of Parks and Recreation
Jill Lind, Director of Communications and Marketing
Tamara Smith, Assistant to the Town Manager
WORK SESSION ITEM
1. Presentation and discussion regarding the overnight parking restriction ordinance.
(Brandon Wright, Town Manager)
Town Manager Wright gave a presentation on the overnight parking ordinance,
which has been in place since 1986, which prioritizes aesthetic appeal, emergency
vehicle access, and resident safety. The ordinance restricts parking from 3:00 AM to 5:00
AM, with specific conditions for temporary or annual permits.
The presentation included data on permit usage, enforcement patterns, and
resident feedback, noting a rise in warnings during summer and winter due to visiting
students. Some residents suggested more flexibility for temporary permits during peak
periods and more lenient last-minute parking allowances.
Town Secretary Dixon reported the Town received 17 emails with 14 opposing
changes and three supporting any modifications to the ordinance.
Mayor Tiffany opened the floor for public comment.
Town Council Meeting Minutes — October 28, 2024
Page 2
Marc Bartels, 122 Carnoustie, spoke against any changes to the current ordinance.
The Council discussed three options: maintaining the ordinance, expanding
temporary permits, or reconsidering annual permits. The consensus was to leave the
ordinance as -is, with an option to revisit small adjustments in the temporary permits in the
future if needed.
ADJOURN WORK SESSION
Mayor Tiffany adjourned the work session at 6:36 p.m.
CALL REGULAR MEETING TO ORDER
Mayor Tiffany called the regular meeting to order at 7:00 p.m.
INVOCATION
Pastor Barry Clingan, The Church at Trophy Lakes, delivered the invocation.
PLEDGES
Mayor Pro Tem Flynn led the Pledge of Allegiance to the American and Texas
Flags.
PUBLIC COMMENTS
Celeste Fraga, 551 Timber Ridge, voiced concerns regarding the enforcement of
nuisance codes related to high grass and weeds.
Kathryn Carlisle, 1 Cypress Court, expressed concerns about potential changes to
the overnight parking ordinance, short-term rentals, and code enforcement.
Shauna Reckmeyer, 5 Timberline Court, raised issues with proposed changes to
the overnight parking ordinance and the enforcement of nuisance codes.
Joey Truit, 1031 Sunset Drive, expressed concerns about fences around his
property and the enforcement of upkeep codes for fences.
COMMUNITY SPOTLIGHT
2. Proclamation to designate November 1, 2024, as Arbor Day
Council Member Sheridan read the proclamation aloud, and Mayor Tiffany
presented it to Chase Ellis, Director of Parks and Recreation.
Town Council Meeting Minutes — October 28, 2024
Page 3
3. Trophy Club Activity Center
Madison Seil, Recreation Superintendent, addressed the Town Council regarding
the new Trophy Club Activity Center, noting its origin through a lease agreement with the
Municipal Utility District No. 1 for their annex building. She highlighted how the center
served as a crucial space for the summer adventure camp and has now become a
community gathering place with programs for both active adults and youth with the
assistance of Trophy Club residents and introduced Marian Hawker,
Marian Hawker introduced Connie White, Carol Tombari, Sara Miniatas, and
Marsha Pyeatt, all of whom participated in a two-year effort to create a community space
for active adults. The center, which opened on October 1, offers programs for all ages,
with a particular focus on activities for seniors, including popular games and educational
sessions. Ms. Hawker expressed gratitude for the support from town leadership and
partnerships with the MUD, emphasizing the center's role in fostering community
connection and engagement.
4. Working for You ... Trophy Club
a) Update from Town Council Members
Council Member Sheridan announced the annual Veterans Day ceremony is
scheduled for November 11, at 11.00 a.m. at Trophy Club Veterans Park, located across
from the swimming pool on Parkview Drive. He encouraged community members to
attend in honor of veterans.
Mayor Pro Tem Flynn recognized the Trophy Club Rotary Club for hosting a well -
attended First Responder Appreciation Event on Saturday, honoring first responders from
both Trophy Club and Roanoke. He expressed gratitude to the attending chiefs and their
teams for their service.
Mayor Tiffany highlighted two key sources of information for Trophy Club residents. -
the Town's weekly newsletter, released every Friday afternoon, and the Trophy Club
Neighbors magazine.
b) Update from Town Manager
Town Manager Wright announced the finance department received the
Government Finance Officers Association (GFOA) Certificate of Excellence for their
annual comprehensive financial report for the fiscal year ending September 30, 2023,
acknowledging the departments dedication to creating accessible and well -organized
financial reports.
Town Manager Wright provided the upcoming events and meetings:
0 Movie Night: Coco: November 1, at 7:00 PM
Town Council Meeting Minutes — October 28, 2024
Page 4
• Trophy Club Fire Department Open House: November 2, 10:00 a.m. — 2:00
p.m.
• Veterans Day Celebration: November 11, at 11.-00 AM
• Upcoming Town Meetings
o Ethics Review Commission, October 29, 6:00 p.m.
o Town Council Meeting, November 12, 2024.
He also reminded everyone to stay safe while trick -or -treating on October 31.
c) Quick Civic Tip (Dean Roggia, Town Attorney)
Town Attorney Roggia explained "Cooperative Purchasing Programs" under
Texas Local Government Code, which allows the town to participate in cooperative
purchasing with other governments to avoid duplicating competitive bidding processes.
This exception satisfies state bidding requirements.
CONSENT AGENDA
5. Consider approval of the October 14, 2024, Town Council work session and
regular meeting minutes. (Tammy Dixon, Town Secretary)
6. Consider authorizing the Town Manager to negotiate and execute a professional
services agreement with BrightWatch for the installation and maintenance of a
Town -wide security camera system in the amount of $194,644.09. (Patrick Arata,
Chief of Police)
7. Consider authorizing the Town Manager to negotiate and execute a purchase and
installation contract with Glass Doctor of Carrollton, TX for the purchase of ballistic
safety glass at the Town Hall and the Police Department in the amount of
$46,195.95. (Patrick Arata, Chief of Police)
8. Consider a resolution directing the Town Manager to utilize an additional $90,000
dedicated to Town Hall Building Improvements to provide security enhancements
for Town Facilities. (April Duvall, Director of Finance) The caption of the resolution
reads as follows:
RESOLUTION NO. 2024-22
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, DIRECTING THE TOWN MANAGER TO UTILIZE AN ADDITIONAL $90,000
DEDICATED TO TOWN HALL BUILDING IMPROVEMENTS TO PROVIDE SECURITY
ENHANCEMENTS TO TOWN FACILITIES.
9. Consider authorizing the Town Manager to negotiate and execute a purchase
agreement with Reliable Chevrolet fora 2024 Chevy Silverado 1500 in the amount
of $52,901.55. (Jason Wise, Fire Chief).
10. Consider authorizing the Town Manager to negotiate and execute a short-term
lease agreement with Flex Financial, a division of Stryker Sales, LLC, for a 61-
Town Council Meeting Minutes —October 28, 2024
Page 5
month lease agreement in a total amount of $534,401.70 requiring six annual lease
payments of $89,066.95. (Jason Wise, Fire Chief)
11. Consider a reimbursement resolution providing for the Town's intent to reimburse
itself with future debt proceeds for capital expenditures to be incurred. (April Duvall,
Director of Finance) Removed from Consent.
12. Consider a resolution adopting the Boards and Commissions Manual and
repealing Resolution 2018-08. (Tammy Dixon, Town Secretary) Removed from
Consent.
Council Member Sheridan requested items 11 and 12 be removed from Consent.
Mayor Pro Tem Flynn moved to approve Consent Items 5-10. Council Member
Oldham seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Sheridan, Tiffany, Rowe, Oldham
NAYES: None
VOTE: 7-0
INDIVIDUAL ITEMS
11. Consider a reimbursement resolution providing for the Town's intent to reimburse
itself with future debt proceeds for capital expenditures to be incurred. (April Duvall,
Director of Finance) Removed from Consent.
Council Member Sheridan expressed opposition to spending funds before bond
issuance, scheduled for next year, and noted concerns about not knowing what the bond
election ballot wording may be, which may influence his decision to vote against the bond.
Council Member Rowe expressed respect for Sheridan's cautious approach but
explained his decision to support spending prior to bond issuance to ensure continuity in
essential infrastructure projects which are part of long-term capital improvement plans.
Mayor Pro Tem Flynn moved to approve Resolution 2024-23 providing for the
Town's intent to reimburse itself with future debt proceeds for capital expenditures to be
incurred. Council Member Bauer seconded the motion. The caption of the resolution
reads as follows:
A RESOLUTION OF THE
TEXAS, PROVIDING FO
FINANCE EXPENDITURES
DATE.
RESOLUTION NO. 2024-21
TOWN COUNCIL OF THE
R REIMBURSEMENT AND
TO BE INCURRED; AND
TOWN OF TROPHY CLUB,
EXPRESSING INTENT TO
PROVIDING AN EFFECTIVE
Town Council Meeting Minutes — October 28, 2024 Page 6
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Tiffany, Rowe, Oldham
NAYES: Sheridan
VOTE: 6-1
12. Consider a resolution adopting the Boards and Commissions Manual and
repealing Resolution 2018-08. (Tammy Dixon, Town Secretary) Removed from
Consent.
Council Member Sheridan thanked staff for addressing his feedback on the Boards
and Commissions Manual and requested an additional change to remove the second
paragraph in the Appointment Process under #3 on page 7.
Council Member Rowe moved to approve Resolution 2024-24 adopting the Boards
and Commissions Manual with the recommended change and repealing Resolution 2018-
08. Council Member Bauer seconded the motion. The caption of the resolution reads as
follows:
RESOLUTION NO. 2024-24
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, ADOPTING THE TOWN OF TROPHY CLUB BOARDS AND COMMISSIONS
MANUAL AND REPEALING RESOLUTION NO. 2018-08; AND PROVIDING AN
EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Tiffany, Sheridan, Rowe, Oldham
NAYES: Flynn
VOTE: 6-1
13. Consider an ordinance of the Town of Trophy Club, Texas amending Chapter 1
"General Provisions", Article 1.04 "Boards, Commissions, and Committees", of the
Code of Ordinances to establish the Trophy Club Council for Arts and Culture.
(Tamara Smith, Assistant to the Town Manager)
Ms. Smith introduced the presentation from the Arts and Culture Ad Hoc
Committee and thanked the committee members and facilitator, Margie Reese, for their
work.
Committee Chair Candace Dillard highlighted the committee's goals of fostering
community connection and cultural understanding through the arts and shared a video
showcasing their vision.
Margie Reese emphasized the committee's strategic focus on future public
engagement, community involvement, and the potential economic and educational
benefits of the arts.
Town Council Meeting Minutes — October 28, 2024 Page 7
Vice Chair Melissa Eason expressed gratitude for the council's support and
proposed that the committee be formally recognized as the Trophy Club Council for Arts
and Culture.
Council Member Sheridan expressed support for the arts committee and their
efforts. He recommended instead of an ordinance, the group be adopted by a resolution
until all of the boards and commissions are consolidated into Article 1.04 of the Code of
Ordinances, which is currently empty. He also recommended the group be called a
"board" instead of "council" to align with the town's structure.
Council Member Beach inquired about funding, to which Ms. Smith and Mr. Wright
responded that HOT funds are a potential source, though no specific budget exists at this
time.
Council Member Rowe clarified that the group would not have an independent
operating budget but would present program -related recommendations for council
consideration, similar to the Parks Board.
Mayor Tiffany highlighted additional funding opportunities, including state and
national grants, and encouraged leveraging regional resources to support arts initiatives.
Council Member Sheridan made a motion to approve the agenda item as a
resolution and to change the term "council" to "board." The motion failed due to a lack of
a second.
Mayor Pro Tem Flynn moved to approve Ordinance 2024-28, amending Chapter
1 "General Provisions", Article 1.04 "Boards, Commissions, and Committees", of the
Code of Ordinances to establish the Trophy Club Council for Arts and Culture. Council
Member Rowe seconded the motion. The caption of the ordinance reads as follows:
ORDINANCE NO. 2024-28
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING CHAPTER
1 "GENERAL PROVISIONS"; ARTICLE 1.04 "BOARDS, COMMISSIONS AND
COMMITTEES (RESERVED)"; OF THE CODE OF ORDINANCES OF THE TOWN OF
TROPHY CLUB, TEXAS, BY ADDING A NEW DIVISION 1 "TROPHY CLUB COUNCIL
FOR ARTS AND CULTURE"; ESTABLISHING THE COUNCIL; PROVIDING FOR THE
APPOINTMENT OF MEMBERS; PROVIDING FOR THE TERMS; PROVIDING FOR
THE DUTIES; PROVIDING THIS ORDINANCE IS CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Flynn, Tiffany, Sheridan, Rowe, Oldham
NAYES: Beach
VOTE: 6-1
Town Council Meeting Minutes — October 28, 2024
Page 8
14. Consider a resolution of the Town Council of the Town of Trophy Club, Texas,
approving the Trophy Club Council for the Arts and Culture Operating Procedures.
(Tamara Smith, Assistant to the Town Manager)
Council Member Oldham moved to approve Resolution 2024-25 approving the
Trophy Club Council for the Arts and Culture Operating Procedures. Mayor Pro Tem
Flynn seconded the motion.
VOTE ON MOTION
AYES: Bauer, Flynn, Tiffany, Sheridan, Rowe, Oldham
NAYES: Beach
VOTE: 6-1
15. Consider authorizing the Town Manager to negotiate and execute a professional
service agreement with Parkhill in the amount of $244,065 with an additional
$5,000 allowance for reimbursable expenses for the engagement, development,
and implementation of the Town of Trophy Club Comprehensive Parks and
Recreation Master Plan. (Chase Ellis, Director of Parks & Recreation)
Director Ellis provided a summary of the comprehensive master plan, noting that
the town received eight bids from national firms. The recommended firm, Parkhill, was
selected after in -person interviews were conducted by a committee of park board
members and town staff. He highlighted the department's intent to collaborate with this
qualified team to achieve a long-term vision for the next 10 years.
Chad Davis, Project Principal, presented an overview of Parkhill 's approach to
creating a resilient, visionary master plan for Trophy Club's Parks and Recreation
Department, emphasizing community engagement and sustainability. Parkhill, along with
its consultants, will use innovative outreach methods to ensure a comprehensive,
community -driven plan. Davis expressed enthusiasm for the project and commitment to
delivering long-term benefits to residents.
Mayor Pro Tem Flynn moved to authorize the Town Manager to negotiate and
execute a professional service agreement with Parkhill in the amount of $244,065 with an
additional $5,000 allowance for reimbursable expenses for the engagement,
development, and implementation of the Town of Trophy Club Comprehensive Parks and
Recreation Master Plan. Council Member Oldham seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Tiffany, Sheridan, Rowe, Oldham
NAYES: None
VOTE: 7-0
ADJOUNMENT
Mayor Tiffany adjourned the Town Council meeting at 8.34 p.m.
Town Council Meeting Minutes - October 28, 20
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