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RES 2024-25 Council for Arts and Culture Operating Procedures TOWN OF TROPHY CLUB,TEXAS RESOLUTION NO.2024-25 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPROVING THE TROPHY CLUB COUNCIL FOR ARTS AND CULTURE OPERATING PROCEDURES. WHEREAS,the Mayor and Town Council have established the Trophy Club Council for Arts and Culture and recognize the important role of art in the cultural enrichment of Town residents,the aesthetic quality of the Town's physical environment,and in the Town's community character and civic identity; and WHEREAS, public art enhances publicly owned places and contributes a sense of ownership and community pride in public facilities and spaces for Town residents; and WHEREAS, the encouragement, promotion, improvement, and application of the arts also promotes tourism, economic development, and the convention and hotel industry in the Town,region, and the State of Texas; and WHEREAS, the Trophy Club Council for Arts and Culture may establish its own operating procedures to realize its objectives, subject to the approval of the Town Council. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,TEXAS; THAT: SECTION 1. The Trophy Club Council for Arts and Culture Operating Procedures as provided in Exhibit A are hereby approved. PASSED and APPROVED by the Town Council of the Town of Trophy Club, Texas on this 28t'day of Octo OQHY C4G ,sQ` edir %0 _ ►e any. ayor ATTEST: Nen.* 3 „t Tammy Dixon, To Secretary APPROVED AS TO FORM: De o ' Attorney Exhibit A - Resolution 2024-25 TROPHY CLUB COUNCIL FOR ARTS AND CULTURE OPERATING PROCEDURES Prepared by the: Trophy Club Council for Arts and Culture Approved by the Town Council: Contents • Purpose • Mission • Overview • Definitions • Primary Functions of the Arts Council • Governance • Responsibilities of Chair, Vice-Chair, and Secretary • Duties of Art Council Members • Meetings • Public Arts Projects • General Considerations • Evaluation Standards for Proposed Projects • Facilities Support • Resources 1 Trophy Club Council for Arts and Culture Purpose Trophy Club's Council for Arts and Culture (hereafter "Arts Council") is an advisory body to the Town Council and Town Manager. Its purposes are to promote and facilitate art and cultural activities as essential components of community enrichment and to increase exposure to high quality art. The Arts Council promotes lifelong learning through various creative activities, inviting residents of all ages to explore the arts, discover their creative potential, and expand their cultural horizons. Mission Statement Promote, present, and support high-quality, accessible art and cultural activities that benefit the public. OVERVIEW Definitions Arts: A wide-ranging subset of culture, composed of varied creative endeavors and disciplines. Arts encompass visual arts, literary arts, performing arts, and narratives (e.g., story-telling) among other disciplines that allow creative expression of ideas and culture. Culture: A set of generally shared attitudes, values, goals, and practices that define a group of people, such as those of a particular region or community. (For Examples may include information about the history of a town or area. Public Art: Art that is placed in public spaces and expresses community values, enhances the environment, transforms the landscape, and/or heightens public awareness of the role of the arts in reflecting the identity of the town. Public art is accessible to everyone and a form of community expression. Majority: A number or percentage that is more than half of a total. Primary Functions of the Arts Council In encouraging lifelong learning and expanded cultural horizons, the Arts Council performs the following functions: 1. Present and promote accessible arts and cultural programming. 2. Support art education. 2 3. Establish protocols for undertaking public art projects. 4. Advise town decision makers regarding the allocation of public funding for arts and cultural events. 5. Upon approval of the Town Council, manage town-funded grants that support Arts Council goals. 6. Undertake projects as approved by Town Council. 7. Perform other functions consistent with accomplishing Town Council initiatives and Arts Council goals. GOVERNANCE Membership: Members of the Arts Council are appointed by the Town Council. Residency: A person serving as a member of the Arts Council must reside within the Town of Trophy Club throughout his or her term of service. Arts Council Size: Total Arts Council membership may not exceed seven. Term of Office: Members of the Arts Council shall serve two-year terms. Terms shall be staggered. Four of the member terms shall expire in a year followed by the expiration of three member terms in the following year. Boards and Commission Manual: The Arts Council shall follow the requirements set forth in the adopted Board and Commission Manual. Election of a Chair, Vice-Chair, and Secretary: At the first Arts Council Meeting following the appointment of new and/or returning members in October, the Arts Council shall elect a chair, vice-chair, and secretary. The term shall be for one year until the election of a new chair, vice-chair, and secretary the following year. Upon the resignation or removal of the chair, vice-chair, or secretary, the Arts Council shall elect a member to replace the vacated office. Responsibilities of Chair, Vice-Chair, and Secretary Chair: The chair presides over Arts Council meetings and represents the Arts Council in official capacities. The chair ensures the fulfillment of the Arts Council's mission. The chair may vote on all matters of the Arts Commission and has no veto authority. Vice-Chair: The vice-chair assists the chair and performs duties of the chair when the chair is unable to do so. Secretary: The secretary works with the staff liaison to create agenda minutes. The secretary performs other administrative duties as requested by the Arts Council. Subcommittees: The Arts Council may establish subcommittees consisting of Arts Council membership as needed to facilitate specific projects or initiatives. From 3 time to time, the Arts Council Chair may appoint ad hoc content experts to offer specialized knowledge essential for making effective recommendations to the Town Council. Duties of Arts Council Members Identify and pursue possible external funding opportunities. With prior approval of the Town Manager, solicit financial support for specific projects. Represent the Arts Council to the community at large and solicit public reactions to, and engagement in, Arts Council undertakings. Review and recommend updates, if necessary, to the Arts Council's procedures and rules periodically, at least every two years. Meetings Regular Meetings: The Arts Council shall meet at least quarterly. The schedule for regular meetings shall be established at the beginning of each fiscal year. Special Meetings: Special meetings may be called by the Chair or by two members of the Arts Council members with at least 72 hours' notice. Special Meetings may also be called by the Town Manager. Quorum: A quorum shall consist of a majority of the Arts Council. Action: All actions of the Arts Council shall be approved with a vote of a majority of members present. Meetings shall be conducted in accordance with the Opens Meeting Act and adopted Boards and Commissions Manual. PUBLIC ART PROJECTS General Considerations Projects should achieve one or more of the following objectives: • Support artists who work and live in Trophy Club. • Enhance the reputation of the Town by publicizing public art projects. Help foster dialogue between the artist and the neighborhood/area where the project shall reside. • Increase the numbers of visitors to Trophy Club, with attending secondary benefits (restaurant and other commercial traffic). • Connect project areas among neighborhoods to create a town network of public art. • Leave minimal or no impact on the area's wildlife, habitat, or natural landscape. 4 • Where possible and fitting, use environmentally benign materials. Evaluation Standards for Proposed Projects The following standards shall serve as a guide for evaluating projects that are supported by the Arts Council: • Leverage financial support to the maximum extent possible, whether obtained through grant awards, partnerships, cooperative agreements, or in- kind donations. • The project should be designed, constructed and maintained at a reasonable cost in a reasonable amount of time, with minimal land or other acquisition needs. • Exhibit minimal physical constraints (topography, negative environmental consequences, etc.). • Consider minimal legal and ownership constraints or unwanted interruption of existing property use. • Recognize and allow for timely response to rare or unique opportunities. • When appropriate, and to the extent helpful, the project should be a cooperative effort of multiple departments. • Proposed projects must have a cultural or artistic focus, not primarily religious, political, or aimed at fund-raising. • Projects must resonate with the general public, not one organization or viewpoint. • Arts Council funds may not be used: to pay tuition; for cash prizes; to meet a curriculum requirement; to underwrite capital expenditures (buildings, land, or permanent equipment); for fees (lobbying, attorneys, etc.); or for activities that occurred prior to approval of the Town Council through the Town Manager. Facilities Support With the approval of the Town Manager, the Arts Council may collaborate with community centers, schools, churches, and public spaces in Trophy Club to host art exhibitions, workshops, performances, and other projects that celebrate art and cultural engagement that are open to the general public. Furthermore, the Arts Council can assist these venues in developing programs that promote artistic expression, cultural education, and accessibility to the arts. 5 RESOURCES Texas Commission on the Arts: The mission of the Texas Commission on the Arts (TCA) is to advance our state economically and culturally by investing in a creative Texas. TCA supports a diverse and innovative arts community in Texas, throughout the nation and internationally by providing resources to enhance economic development, arts education, cultural tourism and artist sustainability initiatives. https://www.arts.texas.gov/tca/ Candid: Foundation Directory is a searchable application that provides unsurpassed levels of comprehensive and accurate information on U.S. Grantmakers and their grants. You can search based on subject, geography, Grantmaker type, type of support, trustee names, and many other search fields. https://help.candid.org/s/ Texas Commission on the Humanities: Humanities Texas grants enable communities throughout the state to develop programs of local interest promoting history, culture, and education. https://www.humanitiestexas.org/grants grantshumanitiestexas.orq. Texas Cultural Trust: To be the leading voice for the arts in education, advocacy, and economic impact in Texas, spotlighting the artistic excellence of our state. https://txculturaltrust.org/about/us/ TACA: TACA's mission is to support excellence and impact in the arts through grant-making, capacity building, and thought leadership. We envision an innovative, inclusive, sustainable cultural sector, recognized for its essential contribution to a vibrant, prosperous community. https://taca-arts.org/ Grant News: Grant news about arts and culture https://www.grantwatch.com/grantnews/ Texas Historical Foundation: Since 1954 the mission of the Texas Historical Foundation (THF) has been to preserve Texas history. That includes conserving 6 artifacts, restoring buildings, archiving documents, gathering and sharing stories, and safeguarding Lone Star culture. https://texashistoricalfoundation.org/ Community Foundation of Texas https://cftexas.org/ 7