10.21.2024 Parks Board Agenda Packet
TOWN OF TROPHY CLUB
MEETING AGENDA
PARKS & RECREATION
BOARD
1 Trophy Wood Drive
Trophy Club, Texas 76262
October 21, 2024 6:00 PM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Board/Commission on any matter pursuant
to Texas Government Code Sec. 551.007. The Board/Commission is not permitted to
discuss or take action on any presentations made concerning matters that are not listed on
the agenda. Presentations are limited to matters over which the Board/Commission has
authority. Speakers have up to four (4) minutes or the time limit determined by the Presiding
Officer. Each speaker must have submitted their request to speak by completing the
Speaker’s Form or may email dwilson@trophyclub.org
ANNOUNCEMENTS AND REPORTS
1. Welcome and introduction of new Parks & Recreation Board members. (C. Ellis)
2. Board Training (Brandon Wright, Town Manager, and Tammy Dixon, Town Secretary)
1. Introduction
2. General overview of the Parks and Recreation Board's Roles and Responsibilities
3. Department Update (C. Ellis)
a) End of the year InfoGraphic: 2024 FY Wrap-Up
b) Comprehensive Parks and Recreation Master Plan RFQ
c) Aquatic Schematic Design Update
REGULAR ITEMS
4. Discuss and consider approval of the Parks & Recreation Board Meeting minutes dated
September 16, 2024. (D. Wilson)
5. Discuss and consider the appointment of a Parks & Recreation Board Vice Chairperson.
(D. Wilson)
Page 1 of 42
FUTURE AGENDA ITEMS
ADJOURN
The Board/Commission may convene into executive session to discuss posted items as
allowed by Texas Government Code Sections 551.071 through 551.076 and Section
551.087.
Notice is hereby given that a quorum of the Town of Trophy Club Town Council may be in
attendance at this meeting. The Town Council will not deliberate or take any action.
CERTIFICATION
I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall
for the Town of Trophy Club, Texas, in a place convenient and readily accessible to the general
public at all times on the following date and time: October 18, 2024, at 9:30 AM, and said
Notice of Meeting was also posted concurrently on the Town’s website in accordance with
Texas Government Code Ch. 551 at least 72 hours prior to the scheduled time of said meeting.
__________________________________
Daniel Wilson
Senior Administrative Assistant
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
Page 2 of 42
771771$4 1 ,6 7 5
i n r e v e n u e 21 FACILITY RENTALS
$7 ,0 2 0
i n r e v e n u e
First year offering
a track program.
$6,365 in Revenue
P A R T I C I P A N T S50 Two Bocce Ball
seasons. $55,000
in Revenue
P A R T I C I P A N T S15
BY THE NUMBERS 2024
MEMBERSHIPS 188 SWIM LESSONS
$1 2 ,7 4 5
i n r e v e n u e
12,331
OVERALL SWIM
ATTENDANCE
155SWIM TEAM
PARTICIPANTS
$2 8 ,4 5 0
i n r e v e n u e 350 HOSTED
SWIMMERS
T E X A S A M A T E U R A T H L E T I C
F E D E R A T I O N C I R C U I T M E E T
T A A F
554 Summer Adventure
Camp. $96,950 in
Revenue
C A M P E R K I D D O S
1,009
P A R T I C I P A N T S
$1 6 ,7 2 0
i n r e v e n u e
3,170
P A R T I C I P A N T S
$2 4 ,3 6 0
i n r e v e n u e
ATTENDEES ATTENDEES ATTENDEES ATTENDEES ATTENDEES
ATTENDEES ATTENDEES ATTENDEES ATTENDEES ATTENDEES
1,000 140 600 1,200 1,000
500 5,000 8,000 1,500 650
6 5 f l o a t s /1 0 0 w a l k e r s
Page 3 of 42
771audience
p u b l i s h e d p o s t s
i m p r e s s i o n s
e n g a g e m e n t s
e n g a g e m e n t r a t e
a u d i e n c e
TROPHY CLUB
PARK
FACEBOOK
p u b l i s h e d p o s t s
i m p r e s s i o n s
e n g a g e m e n t s
e n g a g e m e n t r a t e
5 p i c k l e b a l l & a q u a t i c s
7 K
views
active users
average
engagement
time on site
T R O P H Y C L U B P A R K S
& R E C W E B P A G E
6,574
BY THE NUMBERS 2024
TROPHY CLUB
PARKS & REC
FACEBOOK
C O M M U N I T Y
E N G A G E M E N T E V E N T S 1 N E W C O M M U N I T Y
K I O S K
a t t r o p h y c l u b p a r k
1 6 0
2 0 6 K
1 2 K
5 .7 %
1 0 K
9 2
2 1 3 K
1 4 K
6 .5 %
9 1 3 a u d i e n c e
TROPHY CLUB
TRITONS
FACEBOOK
1 6
1 7 K
1 .4 K
8 .5 %
p u b l i s h e d p o s t s
i m p r e s s i o n s
e n g a g e m e n t s
e n g a g e m e n t r a t e
S p r o u t S o c i a l : 1 0 /0 1 /2 3 - 9 /2 7 /2 4
3,294
42s
views
active users
average
engagement
time on site
T R O P H Y C L U B P A R K
W E B P A G E
24,249
15,543
24s
views
active users
average
engagement
time on site
T R O P H Y C L U B P O O L
W E B P A G E
8,633
5,460
48s
G o o g l e A n a l y t i c s : 1 0 /0 1 /2 3 - 9 /2 7 /2 4
Page 4 of 42
Town of Trophy Club
Parks and Recreation
Comprehensive Master Plan
RFQ #PR202 4-03 | August 30, 2024
Page 5 of 42
Town of Trophy Club August 30, 2024
April Duvall | Director of Finance
1 Trophy Wood Drive
Trophy Club, TX 76262
RE: RFQ# PR2024-03 | Parks and Recreation Comprehensive Master Plan
Dear Mrs. Duvall,
We are pleased to transmit this statement of qualifications for your Town of Trophy Club Parks and Recreation
Comprehensive Master Plan.
This is an incredible time for the Town to come together, learn about themselves, their neighbors, and the collective impact that
park and recreation spaces and services have on the quality of life in Trophy Club. The outlined scope of work and desire to set
new goals and aspirations for the delivery of Parks and Recreation services for the Town of Trophy Club are setting the stage for
what can be a truly transformative effort and plan moving forward. Parkhill would sincerely love to collaborate with the Town of
Trophy Club in this effort as a trusted resource and partner.
Parkhill, founded in 1945, has over 500 employees across Texas, New Mexico, and Oklahoma. As a multidisciplinary firm, Parkhill
offers architectural and engineering design services for government, commercial, and institutional projects. Our team includes
planners, architects, engineers, interior designers, landscape architects, and construction management professionals. We
specialize in park, recreation, and streetscape planning and design, with numerous award-winning projects.
Trophy Club’s Parks and Recreation Comprehensive Master Plan is complex and will be unique. We have assembled a team that
will develop a living comprehensive master plan that remains relevant, adaptable, and actionable to ensure the long-term health
and vitality of Trophy Club’s parks and recreation system.
|Engaging the community, Town officials and stakeholders are crucial to this plan’s success. Parkhill is partnering with
CivicBrand, a civic engagement leader with 16 years of experience, to lead public and stakeholder engagement, ensuring a
uniquely Trophy Club approach.
|The plan must be financially and politically feasible to implement. Aligning projects with the Town’s fiscal realities and
political landscape is crucial. Parkhill has partnered with 110%, Inc., experts in financial sustainability and recreation analysis.
Since 2010, they have supported hundreds of park organizations across North America. They will lead the development
of a Recreation Programming Plan, including program inventory, gap analysis, services analysis, partnership analysis, and
financial sustainability strategy.
|Trophy Club Park, spanning over 800 acres along Grapevine Lake, is a standout feature of Trophy Club’s parks and
recreation system. This plan aims to enhance the park’s potential as a premier destination. To achieve this, Parkhill has
partnered with Lee Petty from DHM Design, renowned for their work with the US National Park Service. This collaboration
brings experience in large-scale park planning, exploring unique activities and fee opportunities beyond typical
municipal offerings.
We want to partner with you to deliver a plan that is unlike any other in the metroplex. We have assembled an amazing team of
professionals. This is truly a hallmark opportunity for us all to tailor a comprehensive master plan that can excite and galvanize
the community with a shared vision. One that will guide community leaders for the next ten plus years as they continue to make
Trophy Club a great place to explore.
Thank you,
Chad Davis, RLA
Principal-in-Charge
806.473.3517
cdavis@parkhill.com 255 N. Center St., Suite 100 | Arlington, Texas 76011 | 817.649.3216 Parkhill.com
Page 6 of 42
TOWN OF TROPHY CLUB | RFQ #PR2024-03
4PARKS AND RECREATION COMPREHENSIVE MASTER PLAN
TABLE OF CONTENTS
LETTER OF TRANSMITTAL
TABLE OF CONTENTS
PROJECT TEAM EXPERIENCE
AVAILABLE RESOURCES AND CONSULTANT LOCATION
ISSUES FACING THE TOWN OF TROPHY CLUB
METHODOLOGY AND APPROACH
TIMELINE
WORK SAMPLES AND REFERENCES
SUPPORTING INFORMATION
02
04
05
13
15
0
23
25
27
Page 7 of 42
5
Chad Davis, RLA
Principal-in-Charge
Xie Tracz, RLA
Planner
Kyle Laferney
CAPRA Accreditation
Coordinator
James Williams, RLA
Landscape Architect
Larry Stone, PE, RPLS
Civil Engineer
Julio Carrillo, AICP, LEED AP ND
Senior Planner
PROJECT TEAM EXPERIENCE
Parkhill provides customized planning services designed
to meet the specific needs of each project and client,
ensuring efficient and cost-effective solutions that foster
lasting partnerships. Our dedication to quality and client
satisfaction is reflected in the fact that approximately
85% of our active work comes from repeat clients.
Parkhill will lead the development of the Parks and
Recreation Comprehensive Master Plan for the Town
of Trophy Club, from the initial environmental review
to implementation, coordinating with local government
agencies and stakeholders.
SUB-CONSULTANTS
Cardinal Strategies
Hydrology
Integrated Environmental Solutions
Environmental
110%
Financial Sustainability
CivicBrand
Public Engagement
Chris Tribble
Senior Advisor
Michael Howard, AIA, RLA, AICP
Project Manager
Page 8 of 42
TOWN OF TROPHY CLUB | RFQ #PR2024-03
6PARKS AND RECREATION COMPREHENSIVE MASTER PLAN
CHAD DAVIS, RLA
PRINCIPAL-IN-CHARGE
Chad is a Principal and the Director of Landscape Architecture. Chad advises the Landscape
Architectural group and fills key roles in unique project development and delivery for
atypical projects. Chad is renowned for his extensive experience in project management,
facilitation, planning, public/private partnerships, site master planning, and design. He will
leverage his nearly three decades of experience completing over 300 projects successfully
for the Town of Trophy Club on this project. Chad will be involved in all phases of work
for the Project.
REGISTRATIONS
Registered Landscape Architect
Texas No. 1964
EDUCATION
Texas Tech University
Bachelor of Landscape Architecture
EXPERIENCE
22 Years with Parkhill
29 Years in Industry
NOTABLE PROJECT EXPERIENCE
|Laredo Sports Complex Venue Master Plan
|Alcon Labs Fort Worth Master Plan
|Midland College Bond Irrigation Master Plan
|Laredo Parks Master Plan
|Alcon Landscape Detail Master Plan
|Vinton Parks and Open Space Master Plan
|Lubbock ISD Master Plan
|Lubbock Municipal Master Plan
|Floydada ISD Facility Assessment
Master-Bond Plan
|Brownfield Streetscape Master Plan
|City of San Angelo Park Master Plan
|Southlake 2035 Master Plans
|Borger Johnson Park Pool Master Planning
|Kingdom Prep Academy-Master Plan
MICHAEL HOWARD, AIA, RLA, AICP
PROJECT MANAGER
Michael is a Principal who leads Parkhill’s Planning Studio. Michael also serves as Location
Leader for Parkhill’s Frisco Office. Michael has worked extensively with school districts
and municipalities on long-range facility master planning projects including facility needs
assessments, community master plans, and capital improvement planning. Michael has led
master planning and design projects for some of the largest and fastest-growing cities and
school districts in Texas including City of Frisco and Frisco ISD.
REGISTRATIONS
Registered Architect
Texas No. 28821
EDUCATION
Texas Tech University
Master of Landscape Architecture
Bachelor of Science | Architecture
EXPERIENCE
13 Years with Parkhill
16 Years in Industry
NOTABLE PROJECT EXPERIENCE
|Tarrant County Space Plan and
Building Assessment
|Comal County Facility Assessment and
Feasibility Study
|Rockwall County Facility
Needs Assessment
|Rockwall County Courthouse Annex Fort
Worth ISD Facility Needs Assessment
|Lewisville Office Allocation and Land
Utilization Study
|Frisco City Hall Renovation
Feasibility Study
|Frisco Public Safety Facility
Needs Assessment
|Plano Public Works Facility Master Plan
Page 9 of 42
7
PROJECT TEAM EXPERIENCE
CHRIS TRIBBLE
SENIOR ADVISOR
Chris has served in a Director role for several different municipalities across the state
including nearly 17 years as the Director of Community Services for the City of Southlake.
He possesses a diverse range of proven experience, including executive leadership,
strategic planning, organizational development, park planning, recreation facility planning,
developmentand operations, as well as excellent communicaiton skills with City Councils,
Boards and Commissions, and community stakeholders. Chris will serve as a Senior
Advsior to the design team and provide the Owner with the resources and experience of
leading municipal staff.
EDUCATION
University of North Texas
Bachelor of Science - Kinesiology/Biology
EXPERIENCE
1 Years with Parkhill
23 Years in Industry
NOTABLE PROJECT EXPERIENCE
|Southlake 2035 Parks, Recreation & Opens
|Space Master Plan
|Southlake 2035 Public Arts Master Plan
|Southlake 2030 Parks, Recreation, Open
|Space & Community Facilities Master Plans
|Southlake 2035 Wellness Plan
|Southlake 2030 Mobility Plan
|Bicentennial Park Master Plan
|DPS North Training Facility
|Streetscape/Beautification - FM
1709, FM 1938 & SH 11
|Bob Jones Nature Center & Preserve
|The Marq Southlake Champions Club
JAMES WILLIAMS, RLA
LANDSCAPE ARCHITECT
James Williams is a Senior Associate and the Design Excellence Champion for the
Landscape Architecture Sector. He reviews all the designs from schematics through
construction documents. His work was recognized by the American Society of Landscape
Architects for excellence in design, and he has works published in national publications that
speak to his creative, sustainable, and technical approach to project delivery. James will be
involved in all phases of work for the Project.
REGISTRATIONS
Registered Landscape Architect
Texas No. 2372
EDUCATION
Texas A&M University
Bachelor of Landscape Architecture
EXPERIENCE
6 Years with Parkhill
21 Years in Industry
NOTABLE PROJECT EXPERIENCE
|Fort Worth Dream Park
|Frisco Northeast Community Park
|Grand Prairie Fish Creek Trail Linear Park
|Grand Prairie Tyre Park
|Keller Sports Park Master Plan
|Keller Sports Park Renovations
|Southlake Bicentennial Park Forney Three
Park Master Plans - SRA5400
|Southlake 2035 Master Plans
|Forney Parks Master Plan 2023
|Laredo Sports Complex Venue Master Plan
|Forney Northside Park Master Plan
|City of Fate Downtown Master Plan
Page 10 of 42
TOWN OF TROPHY CLUB | RFQ #PR2024-03
8PARKS AND RECREATION COMPREHENSIVE MASTER PLAN
KYLE LAFERNEY
CAPRA ACCREDITATION COORDINATOR
Kyle LaFerney is an Associate for Parkhill. He has over 15 years of experience partnering with
public clients and assisting in managing and implementing their capital programs. He was
formerly the Parks Superintendent at the City of Frisco and was responsible for the parkland
acquisition, park design, and maintenance. While in this role, Kyle assisted with the City’s
successful CAPRA Accreditation.
His background in municipal planning, landscape architecture, and site design gives
him unique insight into the entitlement and permitting process and bolsters his ability
to collaborate with public entities, designers, and contractors to provide seamless
project delivery.EDUCATION
Louisiana State University
Bachelor of Landscape Architecture
EXPERIENCE
5 Years with Parkhill
19 Years in Industry
NOTABLE PROJECT EXPERIENCE
|McKinney Municipal Complex
|McKinney Gabe Nesbitt Tennis Center
|Arlington Active Adult Center
|Parker County Annex
|Denton County Employee Health Clinic
|The Overlook Amenity Center
|Fate Parks Master Plan
|Forney Parks Bond Planning
|Frisco Commons Park Master Plan
LARRY STONE, PE, RPLS
CIVIL ENGINEER
Larry Stone leads Site Development and Planning in the DFW area. Early in his nearly
50-year career, his primary focus was municipal engineering and residential development.
Today, he continues to provide input on municipal park facilities as well as much of our
athletic and site work. Larry has learned what works and what doesn’t. His technical and
regulatory experience has led to many successful park projects throughout the DFW
metroplex. Larry will be involved in all phases of work for the Project.
REGISTRATIONS
Licensed Professional Engineer
Texas No. 42252
Registered Professional Land Surveyor
Texas No. 2925
EDUCATION
Texas A&M University
Bachelor of Science, Civil Engineering
EXPERIENCE
6 Years with Parkhill
49 Years in Industry
NOTABLE PROJECT EXPERIENCE
|Southlake Pickleball Complex
|Allen Molsen Farm
|Amarillo Thompson Park Pool
|Arlington Active Adult Center
|Grand Prairie Tyre Park
|Keller Sports Park Renovations
|Kerrville H-E-B Tennis Center
|Leander San Gabriel Sports
Complex Master Plan
|McKinney City Hall
|McKinney Gabe Nesbitt Park
Indoor Tennis Center
|McKinney Gabe Nesbitt Park Tennis
Center Expansion
|Round Rock Heritage Trail East Park
Page 11 of 42
9
XIE TRACZ, RLA
PLANNER
Xie’s work focuses on providing a wholistic, systems approach to design and planning. Xie
draws on her dual degrees in both landscape architecture and planning, life experience
and exposure to different types of communities to provide a comprehensive balance of
economic, sustainable, unique-to-each-place plans. Overall, Xie’s work reflects her belief that
wholistic and strategic planning can enhance the built environment, strengthen communities
and create a more sustainable future.
REGISTRATIONS
Registered Landscape Architect
Texas No. 3542
EDUCATION
University of Texas at Arlington
Master of Landscape Architecture
Master of City and Regional Planning
EXPERIENCE
5 Years with Parkhill
8 Years in Industry
NOTABLE PROJECT EXPERIENCE
|Abilene Zoo - Master Plan
|Forney Parks and TrailsMaster Plan
|Fate Parks and Trails Master Plan
|Grand Prairie Tyre Park Master Plan
|Fate Southside Community Park Phase 1
|McKinney Old Settler’s Park Master Plan
|Midlothian Community Park Phase 2
|Southlake Bicentennial Park - Phase 3
|McKinney Gabe Nesbitt Tennis
Center Expansion
|Pflugerville 1849 Park - Phase I
|Fort Worth Dream Park
|Fate Downtown Master Plan
|Richland Hills - 4 Parks Master Plan
JULIO CARRILLO, AICP, LEED AP ND
SENIOR PLANNER
Julio is a Senior Planner and Manager with Parkhill’s Planning and Interiors Sector. With
nearly 20 years of experience, he has managed and directed projects ranging from
architecture and green building consulting to urban design and community planning.
The focuses of his practice are equity, resiliency and sustainability. Through his diverse
knowledge of residential, multifamily, corporate office, educational, institutional, municipal,
and neighborhood design, Julio builds communities, not only projects.
REGISTRATIONS
AICP Certified Planner
Texas No. 31564
LEED Accredited Professional
EDUCATION
University of Texas at Austin
Master of Science
Community and Regional Planning
EXPERIENCE
4 Years with Parkhill
19 Years in Industry
NOTABLE PROJECT EXPERIENCE
|Parks Bell Ranch Odessa Master Planning
|City of Fate Parks Master Plan
|McKinney Municipal Complex
|Rockwall County Facility
Needs Assessment
|City of Lubbock Health Dept
Needs Assessment
|Williamson County Parks
Department Expo Center
|Mesalands CC Campus Master Plan
|City of Arlington - River Legacy
Trail Realignment
|Eastern New Mexico University
Campus Master Plan
|Horseshoe Bay Nature Preserve Outlook
Page 12 of 42
TOWN OF TROPHY CLUB | RFQ #PR2024-03
10PARKS AND RECREATION COMPREHENSIVE MASTER PLAN
THOMAS CAFFAREL, PE, CFM
HYDROLOGY
Thomas leads the Engineering Services Branch at Cardinal Strategies, with over 19 years
of experience in floodplain management, primarily in the Dallas-Fort Worth area. For
over 16 years, he has managed master drainage studies, channel and detention designs,
erosion control projects, and closed pipe system designs. He is skilled in H&H software
like HEC-Suite, XP-SWMM, and InfoWorks. Recent projects include flood studies for
various developments across Texas, erosion control, trail designs for Parks and Recreation
Departments, and FEMA-related work, including CLOMRs and LOMRs.
REGISTRATIONS
Licensed Professional Engineer
Texas No. 103444
Certified Flood Plain Manager
Texas No. 1492-08N
EDUCATION
Texas Tech University
Bachelor of Science, Civil Engineering
EXPERIENCE
7 Years with Cardinal Strategies
19 Years in Industry
NOTABLE PROJECT EXPERIENCE
|Keller Sports Complex Master Planned
Improvements Flood Study
|EFAL 1B Flood Study for Park Planning
|Pronghorn Trail Creek Stabilization
Maintenance Design
|White Rock Creek Trail
Improvements Flood Study
|Bob Woodruff Park Trail
Improvements Flood Study
|Oak Point Park Trail
Improvements Flood Study
|Cottonwood Creek Hike and Bike
Improvements Flood Study
RUDI REINECKE
ENVIRONMENTAL SERVICES
Rudi holds over 25 years of experience in environmental consulting with extensive
experience in natural resources throughout Texas. His specialties include environmental
permitting for transportation infrastructure projects, plant ecology and taxonomy,
vegetation sampling and community characterization, waters of the United States (WOUS)
delineation, wetland bank mitigation, and Protected Species Habitat Assessment, and has
participated in more than 1,200 wetland-related projects in conjunction with governmental
regulatory agencies such as Texas Department of Transportation (TxDOT), Texas Park and
Wildlife Department (TPWD), and the U.S. Army Corp of Engineers (USACE)
REGISTRATIONS
Certified Arborist
Texas No. 3922A
EDUCATION
Texas A&M University
Master of Science, Rangeland
Ecology and Management
Bachelor of Science, Rangeland
Ecology and Management
EXPERIENCE
21 Years with Integrated Environmental Solutions
26 Years in Industry
NOTABLE PROJECT EXPERIENCE
|Keller Sports Complex Master Planned
Improvements Flood Study
| Cotton Palace Park Master Plan Phase
|Dallas County Open Spaces
Master Plan Project
|Sycamore Park Project Phase II
|Vitruvian Park NWP 42 Support;
Mitigation Planting
|AT&T Trail Individual Permit
|Trinity Strand Trail WOUS and
Nationwide Permit (NWP) 14
|Skyline Trail Phase
|Crawford Memorial Park WOUS
Delineation and Mitigation Planning
|Botanical Gardens
Children’s Center NWP 42
PROJECT TEAM EXPERIENCE (SUBCONSULTANTS)
Page 13 of 42
11
FARRELL BULLER
FINANCIAL SUSTAINABILITY
Farrell has more than 20 years in progressively responsible leadership roles. She has
focused on achieving results for leaders and their teams, successfully leading organizations
of 500+ employees, with budgets of up to $80M, as well as smaller organizations and
teams. As a graduate of the University of Northern Colorado in Therapeutic Recreation and
as a former Parks and Recreation Director and City Manager, Farrell embraced her passion
for serving others.
EDUCATION
University of Northern Colorado
Bachelor of Science, Recreation/Therapeutic
EXPERIENCE
3 Years with 110% Inc.
20 Years in Industry
NOTABLE PROJECT EXPERIENCE
|Parker, CO - Parks and
Recreation Department
|Oquirrh, UT - Recreation and Park District
|Glencoe, IL - Park District
|Commerce City, CO - Parks and
Recreation Department
|Napa, CA - Parks and
Recreation Department
|Redmond, WA - Park District
INSPIRING ETHICAL SUSTAINABILITY OF PARKS AND RECREATION
We are 110%, a parks and recreation consulting firm of former practitioners
who advocate for inspiring ethical decision making, strengthening leadership
competencies, and ensuring the financial sustainability of parks and recreation.
EDUCATION, PRESENTATIONS, AND TRAININGS
Their educational content, expert presentations, and training programs effectively address important industry
issues around the three key areas of ethical decision making, adaptive leadership and financial sustainability.
By delivering effective and engaging content which provides tangible and impactful results, they carefully
design programs around your specific needs so the experience is impactful and memorable.
FINANCIAL SUSTAINABILITY
The Financial Sustainability Strategy empowers organizations to use data and information to make informed
decisions. Whether done as a standalone project or with as part of a planning initiative, their unique process
combines sound financial management principles with their one-of-a-kind cost-of-service process to help
organizations clearly understand how taxpayer resources are being used.
PLANNING INITIATIVES
Their custom-tailored planning initiatives blend visioning what an organization and community can become
with creating a responsible and sustainable future. They strive to leverage their experience and networks to
provide your organization with an optimized and practical master or strategic plan.
Page 14 of 42
TOWN OF TROPHY CLUB | RFQ #PR2024-03
12PARKS AND RECREATION COMPREHENSIVE MASTER PLAN
RYAN SHORT
PUBLIC ENGAGEMENT
With a passion for place and how it impacts our lives, Ryan co-founded CivicBrand and has
developed a team, process and tools to fully engage a community, foster civic pride, and
help communities discover and implement their true identity.
Ryan leads the CivicBrand team and has worked with communities across the country.
This includes city and county wide branding projects, district branding, placemaking
and activation, as well as a wide range of planning efforts including comprehensive
plans, open space and trails master plans, parks and recreation master plans, and
downtown master plans.
EDUCATION
Pratt Institute
Human Centered Design
University of North Texas
Bachelor of Arts, Marketing
EXPERIENCE
16 Years with CivicBrand
16 Years in Industry
NOTABLE PROJECT EXPERIENCE
|Engagement - Massachusetts Institute of
Technology, Cambridge, MA
|Open Space and Trails Master Plan -
Breckenridge, CO
|Whitman Park Master Plan -
Grand Junction, CO
|Elevate Las Cruces, Comprehensive Plan
- Las Cruces, NM
Public engagement serves as the cornerstone of every project they undertake. CivicBrandy’s
mission is inspired by activist Jane Jacobs’ quote: ‘Cities have the capability of providing
something for everybody, only because, and only when, they are created by everybody.’
They observed that public engagement in most communities often fell short, reaching only a
select segment of the population. Determined to address this issue, a process and approach
to equitable public engagement was developed. This method involves identifying the various
groups and sub-groups within a community and then employing appropriate engagement
tools and tactics to effectively reach each audience on their terms. This ensures a truly
equitable approach to public engagement.
THE INDUSTRY LEADER IN CIVIC ENGAGEMENT
Founded in 2008, CivicBrand works with cities, universities, developers, and planning firms
on public engagement, place branding, placemaking, and destination marketing. They bring
together multiple organizations and efforts to create cohesive, vibrant communities.
Effective engagement and place branding go beyond surveys and logos, requiring experience
in equitable engagement, local government, economic development, user experience, design,
brand strategy, and tourism marketing. While many firms can create logos, communities
need more than just a logo or campaign. They require a clear identity and a unifying vision.
CivicBrand specializes in guiding communities through this process to create impactful stories
for residents, staff, and stakeholders.
Page 15 of 42
13
LUBBOCK
FRISCO
ABILENE
MIDLAND
AUSTIN
EL PASO
AMARILLOALBUQUERQUE TULSAWOODWARD
OKLAHOMA CITY
NORMAN
ARLINGTON
79
YEARS
IN BUSINESS
550+
PROFESSIONAL
STAFF
1,200+
ANNUAL
PROJECTS
aboutPARKHILL
For 79 years, our Texas communities
have depended on us to provide
innovative, collaborative, and relevant
solutions for design services.
We have established a tradition of personalized
client service, technical experience, architectural
design, and innovative engineering. A full range
of design services is provided through the firm’s
offices in Texas, Oklahoma, and New Mexico.
Parkhill has a staff of more than 550 and is
one of the top 15 firms in the State of Texas
according to Architectural Record.
We are a multidisciplinary firm and will provide
the Town of Trophy Club the personnel to
fill the prime firm position. Our professionals
understand the unique challenges and
opportunities municipal facilities pose
when tasked to innovate the most efficient,
maintainable systems. Project Manager Michael
Howard will be the main points of contact for
Parkhill. We will have our staff available during
review meetings to relay information to your
internal team members.
PRIMARY OFFICE LOCATION
255 N. Center St., Suite 100
Arlington, Texas 76011
817.649.3216
AVAILABLE RESOURCES AND CONSULTANT LOCATION
Michael Howard brings creativity and relevance to his projects, ensuring that innovative solutions are
tailored to the specific context of each community. His projects are marked by their unique design
elements that, not only stand out aesthetically, but also serve practical purposes, enhancing the
functionality and sustainability of community spaces.
Michael has a strong emphasis on building long-term relationships with clients,
colleagues, and community members. These relationships are a testament to his
commitment to keeping people at the center of all his work, ensuring the projects
he undertakes continue to serve the community well into the future.
Meet Your Project Manager
Page 16 of 42
TOWN OF TROPHY CLUB | RFQ #PR2024-03
14PARKS AND RECREATION COMPREHENSIVE MASTER PLAN
Aviation
Construction
Services
ArchitectureE
ngineeringEnvironmental
Site
Development
Stormwater
MEP/
Structural
Survey
Treatment
Transportation
Water
Resources
PARKHILL SECTORS
We are deeply rooted in Texas, having embarked on our mission of “Building Community” 79 years ago.
We offer a comprehensive array of services ranging from architecture, landscape architecture and planning
to full scale engineering capabilities. What sets Parkhill apart is our ability to harness national sustainable
placemaking abilities in tandem with intimate local knowledge. This unique formula empowers us to
execute projects that are financially sound, environmentally responsible, delivered on schedule, and poised
for a prosperous future.
In 79 years of continuous professional practice, Parkhill has assembled an impressive portfolio. Each
project and client is unique, so we customize our design services to meet these individual needs. We
provide the on-time and in-budget services that keep our clients coming back. Our commitment to quality
and to meeting our clients’ needs for professional design services is shown by the high percentage of our
practice provided by “repeat” clients. Approximately 85% of our active projects are with repeat clients.
Page 17 of 42
15
ISSUES FACING THE TOWN OF TROPHY CLUB
Parkhill understands the unique issues and challenges the Town of Trophy
Club faces over the next ten plus years.
Trophy Club is close to build out. Its residents, staff and community
leaders have elevated expectations. There are a multitude of stakeholders
with diverse needs and opinions who want what they want now.
Beautification throughout the Town is a priority. There is a desire to
continue to develop the parks and recreation system, making it an
explorable destination. There are long-term fiscal realities related to
funding the development and ongoing operations of its desired parks and
recreation system.
Creating a living comprehensive plan document that remains relevant,
adaptable, and actionable requires foresight and flexibility. Our approach
will assist your team to ask and answer the tough questions and find
solutions to ensure the long-term health and vitality of your parks and
recreation system.
The plan will clearly identify the vision and guide community leaders for
the next 10 plus years as they continue to make Trophy Club a wonderful
place to explore for its residents and destination seekers.
PUBLIC AND STAKEHOLDER ENGAGEMENT
Engaging the community, Town officials, and
other stakeholders will be foundational to the
success of this plan.
Parkhill has partnered with CivicBrand, the industry
leader in civic engagement to lead the Public & Stakeholder Engagement
aspects of the plan.
Effective engagement goes beyond surveys. Our approach will involve
reaching people where they are, understanding their narrative of the
Trophy Club community and developing a shared vision that unites and
inspires. This demands deep experience in equitable engagement, local
government, economic development, user experience, design leadership,
brand strategy, and tourism and destination marketing.
With 16 years of experience, specifically collaborating with municipal
clients, CivicBrand observed that public engagement in most
communities often fell short, reaching only a select segment of the
Page 18 of 42
TOWN OF TROPHY CLUB | RFQ #PR2024-03
16PARKS AND RECREATION COMPREHENSIVE MASTER PLAN
population. Determined to address this issue, they developed a process
and approach to equitable public engagement. This method involves
identifying the various groups and sub-groups within a community
and then employing appropriate engagement tools and tactics to
effectively reach each audience on their terms. This ensures a truly
equitable approach to public engagement. CivicBrand specializes
in guiding communities through this process, enabling them to tell
stories that deliver real impact for residents, staff, stakeholders, and
destination seekers.
PARKS AND RECREATION SERVICE PROVIDERS
INVENTORY AND NETWORK
Parkhill has partnered with 110%, Inc., the industry leader
in financial sustainability and recreation programs and
services analysis.
Given today’s competitive landscape in the park and recreation and
leisure services market, a thoughtfully constructed and managed
partnership can be a fantastic strategy to efficiently utilize resources
leading to cost effective service delivery.
Led by 110% in an effort to set the stage for the future of partnerships
intended to support the leisure services industry in the town and region,
a Parks and Recreation Providers Network gathering will be hosted
and developed with the primary purpose of introducing the idea of a
collaborative of park and recreation service providers, and to begin
relationship building and work around identifying the types of services
currently provided, and by which organizations they are being offered.
This gathering with focus on:
|The types and number of service providers representing each sector
(public, non-profit/NGO, private, social enterprise).
|Analysis of the competitive landscape and identifying organizations
which compete for like or similar markets to those of Trophy Club.
|Identification of opportunities to pursue collaborative efforts through
partnerships that lead to efficient and effective use of resources.
RECREATION PROGRAMMING PLAN
A major component of the Master Plan process is the
development of the Recreation Programming Plan. Given
the Department’s interest in a comprehensive analysis
of its internal programming accompanied with sound
recommendations and processes, project partners 110% will lead the
Recreation Programming Plan.
110% has worked with hundreds of park and recreation organizations
across North America since 2010 and their partnership is integral to
ensuring the success of this plan. The plan must be financially and
politically feasible to implement. Prioritizing projects and programs,
and ensuring they align with the Town’s fiscal realities and political
landscape is essential.
110% believes, thinking about what the citizens of 2024 may want, or
need is important but understanding that the citizens of 2050 will be
left to take care of it is critical to how they approach projects and help
organizations develop plans and strategies. The Recreation Programming
Plan will consist of the following subtasks:
Program Inventory And Gap Analysis
Inventory of the Department’s internal and partner programs will be
collected and evaluated. This will then be followed by a gap analysis
which will be conducted to determine where the Department is or is not
meeting the community’s needs.
Recreation Services Analysis
This task will begin with an evaluation of the Department’s mission,
goals, and philosophy on providing recreation services. By doing so,
the Department will create a firm foundation from which to build the
Recreation Programming Plan. Then, an analysis of the Department’s
recreation services will be conducted. This review will include type
of service, pricing, delivery method(s), consideration of market and
competition, alignment of program and community need and/or demand.
Partner programs and additional opportunities to pursue collaborative
efforts and future programming needs that will lead to greater efficiencies
and impact will be recommended. We will recommend the utilization
of adapted principles from the McMillan Matrix as an evaluation tool
for the Department’s continuous use for new and existing potential
recreation services.
Partnership Analysis
The Department’s current partnerships will be reviewed and evaluated.
Comprised of both document review and discovery sessions with
staff, these pieces will be analyzed through the lens of productivity,
reciprocation, efficiency, and customer experience. Recommendations
and opportunities to revise, enhance, and/or pursue collaborative efforts
will be made so that the Department’s services can lead to greater
efficiencies and effective use of resources.
Financial Sustainability Strategy
To most effectively support the Department’s operation of current and
future recreational activities, 110% will provide a comprehensive Financial
Sustainability Strategy to be included in the Programming Plan.
Included in this process are educational staff workshops, a cost-of-
service analysis that will reveal the cost recovery and subsidy levels
for Department services, the development of new Department service
categories that reflect the Department’s entire service menu, and the
creation of a Financial Sustainability Strategy built upon who are the
beneficiaries of services provided as it connects the dots between
those services that should receive the greatest subsidy (common good
Page 19 of 42
17
services) in contrast to those that may receive little to no subsidy
(individualized services). The results of the Financial Sustainability
Strategy will provide recommendations that will be quantitatively and
qualitatively justified based on alignment of the Master Plan’s goals
and objectives, identified need to the Trophy Club community, the
Department’s ability to provide, and overall sustainability of their services.
Financial Sustainability Strategy Focus Area #1 - Education & Training
Financial Sustainability 101 – Staff, Advisory Groups &
Policy Maker Workshops
Virtual training offers a comprehensive overview of the Financial
Sustainability Strategy Process, an explanation about why your
organization would choose to engage in this effort, and how the outcomes
will positively affect service delivery and quality. An introduction
to financial management and cost recovery, the merits of revenue
generation, how to think differently about spending/investing taxpayer
dollars, and the importance of a sound financial sustainability strategy are
among the topics covered. A total of three workshops will be provided.
Service Category Development Workshop
Your pre-determined Service Category Development Team will work
alongside our consulting team to develop service categories which
represent all organizational services. A workshop will be led offering
information and insights about service category development, the
differences between services, service areas, and service categories
as well as resources to support the development of categories will
be provided to the team to assist in the development of categories
and definitions. This is a critically crucial step in the development of
a financial sustainability strategy that has a heightened opportunity
for effectiveness.
Beneficiary of Service – Staff, Advisory Groups & Policy
Maker Work Sessions
These interactive virtual work sessions allow staff, advisory groups,
and policy makers an opportunity to rank your organization’s service
categories starting from those determined to align most with the
“common good” to services which are more “exclusive.” By ranking all
service categories from “common good services” in contrast to those
providing the “exclusive benefit,” your organization will begin to connect
the dots between those services that should receive the greatest subsidy
(common good services) in contrast to those that may receive little to
no subsidy (exclusive services). A total of three work sessions shops
will be provided.
Financial Sustainability Strategy Focus Area #2 – Financial
Conditions Analysis
The financial conditions analysis is a comprehensive and uniquely
customized approach designed to provide invaluable insights and
data-driven recommendations. The analysis includes three components
and a useful tool, enabling your agency to make informed financial
decisions, establish cost recovery/subsidy investment goals, and optimize
operational efficiencies.
Cost-of-Service Analysis - Operating
The cost-of-service analysis includes a thorough review of revenues and
expenses (both direct and indirect), as well as participation and use data.
The primary objective is to determine the total cost of doing business,
with revenues and expenses attributed appropriately to each service
area and service category to account for the uniqueness of each service
offered by your agency. Insights garnered from the analysis will serve as
a foundation for determining cost recovery/subsidy investment goals and
will inform fees and charges decisions. Additionally, it serves as a guide
for your organization to make well-informed financial decisions, ensuring
Page 20 of 42
TOWN OF TROPHY CLUB | RFQ #PR2024-03
18PARKS AND RECREATION COMPREHENSIVE MASTER PLAN
sustainable fiscal health. A pre-determined data gathering team from
your organization will assist and inform this analysis.
Financial Assessment
A financial assessment will be conducted to include, at minimum,
review of the capital and operational budgets, budgeting processes and
procedures, Department revenue sources, expenditures, current debt load
and source, current pricing strategies and fee structures, and alternative
funding sources. This assessment will help crystalize the Department’s
current financial management practices and assist in determining
performance, stability, and sustainability. Additionally, 110% will analyze
new and potential redesigns to current facilities that will assist the
Department in prioritizing future capital improvements projects.
Historical Financial Trends Analysis
Historical analysis provides important context for current data by
examining financial trends spanning the past three to five years.
This comprehensive review, encompassing both operational and
capital investments, contributes to a holistic understanding of your
organization’s fiscal landscape. These historical insights play a
pivotal role in forecasting future performance and capital investment
requirements, guiding strategy and policy development, and elevating
your decision-making processes.
Performance Metrics
To further enhance operational efficiency and data-driven decision-
making, we will develop a set of performance metrics tailored to your
organization’s specific needs. These metrics, paired with relevant data
and insights from other assessment areas offer a deeper understanding
of your organization’s operational efficiency and financial performance
(e.g., cost per acre, cost per square foot, resident vs. non-resident usage).
These performance metrics may encompass a range of key indicators,
dependent on the availability and quality of data.
Financial Sustainability Strategy Focus Area #3 – Strategies
& Recommendations
Cost Recovery/Subsidy Goal Setting
Once the financial analyses work is complete, your organization will
determine cost recovery/subsidy investment goals based upon current
performance, analysis insights, and budget projections. This is the point
at which the Financial Sustainability Strategy begins to take shape.
Financial Sustainability Strategy & Alternatives
Your organization’s financial sustainability strategy is the foundation
from which the organization builds its commitment to financial discipline.
Strategy alternatives are valuable when performance deficiencies or
alternative revenue generating opportunities exist. Options might include
strategies designed for specific service areas like enterprise or business
operations such as a golf course or water park. Alternatively, strategies
might be based upon short term (2-3 years) performance expectations in
contrast to a longer-term timeframe (3-5 years or beyond).
Financial Insights Snapshot
By consolidating and organizing the collection of data and information
gathered and analyzed throughout the process into insightful and telling
illustrations for educational and informational purposes, these financial
insights snapshots will assist your organization in telling its story and will
serve as helpful resources to inspire, take action, and implement the new
financial sustainability strategy.
Insights Into Action Work Session
A project team work session will offer methods and strategies for turning
insights into action, providing guidance and suggested ways to use the
data and information resulting from the overall process. Financial insights
will assist staff in taking the steps needed for implementation such as
a pricing tutorial, cost reduction options, exploration of partnership
opportunities, capital investment considerations, opportunities for
continuing education for staff, advisory and policy making bodies,
and other actions that may lead to greater community impacts and
increased revenues.
Continuous Improvement Recommendations
Your organization’s financial wellbeing is the principal interest of this
process. As such, a series of recommendations resulting from what was
learned, observed, and heard throughout the process will be provided to
your organization at the conclusion of the process. Recommendations
for improvement may include incremental changes intended to improve
performance over a period of time as well as breakthrough changes that
are expected to create immediate and profound improvement in a more
abbreviated timeframe.
Page 21 of 42
19
ENVIRONMENTAL AND
AESTHETIC CONSIDERATIONS
Crucial to the establishment of design standards
for streetscape, parks, and town-wide beautification
initiatives, is the requirement to balance beautification
with practical, sustainable design solutions. Enhancing natural areas
and green spaces to meet community expectations, while ensuring
environmental sustainability, may present challenges, especially
if there are constraints related to land use, existing conditions, or
ecological concerns.
FINANCIAL AND POLITICAL FEASIBILITY
The plan must be financially and politically feasible
to implement. Prioritizing projects and programs, and
ensuring they align with the Town’s fiscal realities and
political landscape is essential.
Parkhill has also teamed up with 110%, Inc., the industry leader in financial
sustainability and recreation services analysis.
110% believes, thinking about what the citizens of 2024 may want, or
need is important but understanding that the citizens of 2050 will be
left to take care of it is critical to how they approach projects and help
organizations develop plans and strategies.
110% has worked with hundreds of park and recreation organizations
across North America since 2010 and their partnership is integral
to ensuring the success of this plan. They will develop a Recreation
Programming Plan including a Program Inventory and Gap Analysis,
Recreation Services Analysis, Partnership Analysis, and the development
of a Financial Sustainability Strategy which will include three specific
focus areas: Education & Training, Financial Conditions Analysis, as well
as Strategies & Recommendations.
NEED FOR SPORTS FACILITIES
Parkhill and its partners are prepared to assist the Town
with exploring the feasibility of building a sports facility
in Trophy Club, with the stated desire that it would be an
economic driver and have a strong return on investment.
A high-level feasibility analysis of a potential sport facility built on fiscally
sound and responsible recommendations that for the Town may be
explored if desired. With direction from the Project Team, this exercise
will identify topline economic, operational, and design considerations for
the City’s edification as they continue to explore building such a facility
in the community. We will work directly with Project staff to identify key
facility assumptions and considerations which will provide the foundation
of this feasibility analysis.
OPTIONAL STRATEGIC PLAN AND
POLICY DEVELOPMENT
To ensure that this plan does not just sit on a shelf, the
Town may want to consider an addition to the scope
identified within the RFQ. Parkhill/110% can also offer
the development of a Strategic Plan and a Financial Sustainability, Equity,
or Capital Infrastructure policy for adoption by the Town Council should
that be desired.
Page 22 of 42
TOWN OF TROPHY CLUB | RFQ #PR2024-03
20PARKS AND RECREATION COMPREHENSIVE MASTER PLAN
METHODOLOGY AND APPROACH
Parkhill prides itself in being selective with the projects we pursue and the staff
we propose for each project. Our philosophy is “It takes many years to build a solid
reputation of performance and excellence that can be lost in weeks. We have to
partner with our clients to succeed and stay on point each step of the way.” Success
for the Town of Trophy Club is our commitment first and foremost starting with this
Statement of Qualifications and our interest in your Project.
Parkhill will create a parks master plan that
maximizes community recreation benefits while
remaining manageable for implementation. The
plan will balance community needs and desires
with financial and political feasibility.
Our Project Team will include planners,
designers and engineers who have experience
producing park master plans both as private
sector consultants and as public employees
within a city park department. The general
approach to the planning process will be guided
by these overriding principles:
|Realistic, citizen-driven goals with major
emphasis on public engagement
|Encouraging an open dialogue and a
collaborative spirit throughout the planning
process from all stakeholders
|Pragmatic and viable recommendations
for the approval and implementation of a
sustainable parks master plan
|Delivering a dynamic and innovative parks
master plan on time and within budget
Our typical project approach to projects
for Parks and Recreation projects has been
developed over many years and many projects.
However, it is constantly changing and evolving
to adapt it to a changing scope, priorities, and
requirements. Some of the procedures that we
employ that may set us apart from other firms
are as follows: 1 DISCOVER (PROJECT START-
UP AND VISIONING)
The Discover phase will initiate the
project and establish stakeholder
directions to identify issues and
opportunities for the parks and recreation
system master plan to address. A Discovery
Workshop will be facilitated with the Plan
Advisory Committee to engage stakeholders
early in steering the project.
Kickoff Meeting
The Parkhill Team will conduct an in-
person conference with the Town’s Project
Management Team to initiate the project.
The purpose of this meeting is to identify
the desired project outcomes, confirm the
workplan and schedule with milestones,
request available background materials, and
discuss communication protocols, engagement
strategies and schedule. Following the
meeting, Parkhill will provide a refined project
schedule that defines timing, milestones and
responsibilities for key tasks, along with a
Project management and communication plan.
Data Collection
The Parkhill Team will provide an information
request letter, collect, and review other relevant
plans and data, including but not limited to,
GIS data, existing inventories, policies and
standards, relevant site plans, town and regional
plans, town budget and capital improvement
plan, park and program use/participation
data, and recreation program guides. We will
be sensitive to aligning the plan within the
framework of the Comprehensive Plan.
1
DISCOVER
2
DEFINE
3
DESIGN
4
DELIVER
Page 23 of 42
21
Inventory and Base Map Preparation
The Parkhill Team will check inventory data
provided by the Town against Town GIS park
data to review acreage and the Town’s existing
park and open space classification system.
Using GIS data provided by the Town, we will
produce a base map showing existing parks,
open lands, major recreation facilities and trails
in and near the Town of Trophy Club on an
overlay of information including Town planning
areas, water bodies, roadways, schools, etc.
Site Tours
Accompanied by Town staff, we will spend a
day touring representative parks, recreation
facilities, trails, and open space areas. The
tour will provide an opportunity to discuss
strengths and challenges of the park system
at representative sites, changes since the last
plan was adopted, and operational issues,
maintenance needs, site, opportunities,
and planned partnerships, development
or improvements. Following the tour,
Parkhill will review the Town’s existing park
assessment data and evaluate sites for
deferred maintenance, anticipated lifecycle
repairs/replacement, and site capacity for
enhancement, etc.
Brief: Key Issues and Opportunities
At the end of Phase One, we will summarize
key findings in a short, attractive, easy-to-read
brief that identifies issues and opportunities
the Master Plan should address. Intended as
an internal memo, the Brief will summarize
key questions and directions that will help
guide Phase Two outreach and the Needs
Assessment.2 DEFINE: (NEEDS
ASSESSMENT AND
ANALYSIS)
The Define phase establishes a
level of service standard for the
parks and recreation system and determines
deficiencies or gaps in service that are present
today. Additionally, future needs will be
determined with consideration for growth and
development within the community.
Demographics Community Profile
A demographic profile will establish a
baseline community profile considering
socio-economic and other market conditions
that inform park usage and demand for
recreational programming. Population growth
and community development trends will be
quantified to determine the needs today and
into the future.
Parks, Open Space and Trails Inventory and
Site Analysis
Needs are determined with consideration
for the physical condition of existing assets,
the functional suitability of those assets to
meet modern recreational standards, and to
match the capacity of the park system with
utilization and demand. We will conduct on-site
observation of existing parks with staff to
evaluate the existing conditions and inventory
park assets.
Park System Assessment
A critical part of the needs assessment is
evaluating the types and distribution of parks,
trails, and open space across the Town. Using
Town GIS data and publicly available data (e.g.,
TPL’s ParkServe™), we will map park and facility
service areas to identify gaps in close-to-home
park and recreation needs within a 10-minute
walk. ArcGIS Network Analyst™ will allow us to
take into account off-street trails, sidewalks,
actual paths of travel and barriers to access,
mapping underserved areas and potential
opportunities to address those needs. This will
be used to define level of service standards by
classification to make sure the Town has the
right amount/types of park land.
Benchmarking and Trends Analysis
To see where Trophy Club is above or below
the norm, the Parkhill Team will compare
the Town to two similar Texas communities,
plus use NRPA Park Metrics data to compare
Trophy Club to cities of the same size across
the nation. This benchmarking will consider
numbers and acreage for parks, facilities,
and trails, along with metrics that measure
park maintenance, operations, and funding. In
addition to the benchmarks, we’ll use Texas
Outdoor Recreation Plan and additional trends
data to show how park and recreation needs are
evolving.
Recreation Facilities and Programs Analysis
Major facilities that require operations receive
special attention because of their programming
and funding/cost recovery implications. We will
evaluate indoor and outdoor major recreation
facility needs, including programs and services,
to identify projected needs and service gaps.
It will incorporate existing participation data
(where available) in comparison to recreation
trends to document evolving needs. Data will
also be summarized in a facilities, programs,
and services matrix that notes the types
of programs and events provided, which
facilities support these activities, what target
demographics and markets are served, and
where there are gaps in service and/or program
and facility needs.
Page 24 of 42
TOWN OF TROPHY CLUB | RFQ #PR2024-03
22PARKS AND RECREATION COMPREHENSIVE MASTER PLAN
Needs Assessment Summary Report
Parkhill will produce an attractive summary
report of Phase One and Two findings, outlining
existing service levels, needs, opportunities,
and issues tailored to the Town’s unique
demographics and character. The report
will propose standards and service levels,
highlighting their implications for parks,
facilities, and programs. We’ll provide a draft
for Town staff review and revise it based on
consolidated feedback.
Baseline Operations and Funding Analysis
The Parkhill Team will deliver a baseline
summary of the Town’s resources for parks,
recreation, open space, and trails, identifying
maintenance, operations, and funding needs.
Using Town budget data, we’ll review past
funding for capital projects and operations and
calculate key metrics like cost recovery rates,
funding per capita, and maintenance costs. This
analysis will inform the financial and operational
strategies recommended in Phase Three.3 DESIGN: (PLAN
DEVELOPMENT AND
PROJECT SCOPING)
The Design Phase integrates
the Discover and Define
phases to craft strategies and improvements
for the parks and recreation system. Through
an iterative process with the Plan Advisory
Committee, we’ll develop a framework for future
park development based on community-wide
consensus.
Preliminary Planning Framework (Vision,
Values, Goals, Objectives)
To meet TPWD master plan and grant
requirements, we will review the Department
and Town’s vision, values, goals, and policies,
refining these to identify the master plan
framework and long-range vision and goals for
the park and recreation system.
Systemwide Recommendations
Our team will prepare policy recommendations
applicable to the entire park system in Trophy
Club, defining ways to meet needs, promote
connectivity, maximize and steward assets
and achieve cost efficiencies. Specific policies
may address Maintenance and Operations,
Recreation Programming, Asset Management,
Resource Protection (Historical/Natural/
Cultural), Funding and Management, and even
Partnerships and Communications.4 DELIVER:
(IMPLEMENTATION
STRATEGY AND PLAN
ADOPTION)
Actionable Implementation Plan
A plan’s value lies in its implementation. We
prioritize creating an actionable plan with clear
tasks, timelines, budgets, and accountability.
We’ll also explore partnerships with neighboring
cities, agencies, and other stakeholders. The
result is a 10-year, prioritized action plan with
detailed budgets and timelines.
Park Maintenance and Asset Management
For each capital project, it will be important to
understand the maintenance and operations
impacts as well. The action plan will also
provide phased guidance on increasing
recreation and maintenance staffing
and implementing new operational and
management policies.
Final Deliverables and Plan Adoption
We view master plans as solution-oriented tools
that guide funding decisions, grant applications,
capital project planning, and budgeting.
Our team will produce an easy-to-read
Administrative Draft Master Plan, complete with
graphics, maps, and photos, for internal review.
After incorporating feedback from Town staff,
we’ll create a Draft Master Plan for public and
advisory group review, refining it into the final
version for adoption based on their input.
Page 25 of 42
23
TIMELINE
ID Task Name Duration Start Finish
1 Master Plan Timeline340 days?Mon 10/14/24 Fri 1/30/26
2 Notice to Proceed 1 day?Mon 10/14/24 Mon 10/14/24
3 Meeting
Coordination and
32 days Tue 10/15/24 Wed
11/27/24
4 Engagement 65 days Mon 12/2/24 Fri 2/28/25
5 Public Outreach
and Citizen
45 days Mon 12/2/24 Fri 1/31/25
6 Demand-Based
Assessment
40 days Mon 1/6/25 Fri 2/28/25
7 Statistically
Valid Research
and
40 days Mon 1/6/25 Fri 2/28/25
8 Town Boards
and
20 days Mon 1/6/25 Fri 1/31/25
9 Presentations 524 days Wed 12/20/23 Tue 12/23/25
10 Updates and
Quarterly
521 days Wed 12/20/23 Wed
12/17/25
36 Park Board
Introduction
0 days Mon 11/11/24 Mon
11/11/24
37 Park Board
Conclusion
0 days Mon 12/15/25 Mon
12/15/25
38 Town Council
Introduction
0 days Tue 11/19/24 Tue
11/19/24
39 Town Council
Conclusion
0 days Tue 12/23/25 Tue
12/23/25
40 Outcomes 195 days Mon 3/3/25 Fri 11/28/25
41 Recommendations85 days Mon 3/3/25 Fri 6/27/25
42 Trails Master
Plan and ADA
85 days Mon 3/3/25 Fri 6/27/25
43 Community
Scaled Park
Survey Plan
85 days Mon 3/3/25 Fri 6/27/25
44 Progamming Plan with design guidelines, cost recovery, evaluation standards64 days Mon 5/5/25 Thu 7/31/25
45 Parks and Recreation Master Plan Document65 days Mon 8/4/25 Fri 10/31/25
11/11
12/15
11/19
12/23
Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1202420252026
Page 1
ID Task Name Duration Start Finish
46 Financial
Data Report
and
42 days Mon 8/4/25 Tue 9/30/25
47 Community
Profile and
Needs
Assessment
(Standards
85 days Mon 3/3/25 Fri 6/27/25
48 Marketing
Materials
65 days Mon 9/1/25 Fri 11/28/25
49 Evaluation of
Existing
85 days Mon 3/3/25 Fri 6/27/25
50 Median Guidelines66 days Tue 7/1/25 Tue 9/30/25
51 Master Plan
Graphic
86 days Mon 7/7/25 Mon
11/3/25
52 Park
Condition
Assessment
85 days Mon 3/3/25 Fri 6/27/25
53 Town Park
Style Guide
85 days Mon 7/7/25 Fri 10/31/25
Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1202420252026
Page 2
Our first task upon project startup will be to work with your staff to develop a detailed work plan and schedule to
bring the project to a successful completion within the allowable budget and timeline. As a preliminary draft, the
project schedule below provides a schematic overview of our approach and expected length of delivery. Typically,
a parks master plan can be completed within 6-8 months.
Page 26 of 42
TOWN OF TROPHY CLUB | RFQ #PR2024-03
24PARKS AND RECREATION COMPREHENSIVE MASTER PLAN
Page 27 of 42
25
Forney Parks and Trails Master Plan | Forney, TX
The Forney Parks, Trails, and Recreation Master Plan Update replaces the 2014 plan to meet the city’s growing needs. It guides decision-making
on park location, type, and quality, ensuring they enhance residents’ quality of life, promote public health, drive economic growth, and preserve
natural access. Key goals include: Addressing evolving park and trail needs, engaging community and stakeholders, providing clear action plans,
offering grant and funding information, aligning with the “future forney” plan for sustainable development. The update began in May 2023 with
facility assessments and community engagement, completing in June 2024, adhering to Texas Parks and Wildlife guidelines.
Fate Master Plan | Fate, TX
The Fate Parks, Trails, and Recreation Master Plan Update replaces the 2006 plan to address current and future community needs for parks,
trails, and recreation. It guides policy and decision-making on park availability, location, and quality to meet the needs of residents and visitors.
The plan aligns with the “Forward Fate” Comprehensive Plan, incorporating community input through surveys and meetings, and providing
updated information on grants and funding opportunities. Initiated in June 2022, the plan is a collaborative effort overseen by the Department of
Community Services and Building Safety.
Round Rock Heritage Trail East Master Plan | Round Rock, TX
The City of Round Rock hired Parkhill to develop a Master Plan and construction drawings for Heritage Trail East, which will follow scenic
Brushy Creek through the heart of Round Rock. The trail will highlight key historical events with interpretive signage, seating, art, lighting, and
shade. A “Millennial Bridge” crossing will feature seating, lighting, paving enhancements, and a medallion marking the year 2000. Parkhill was
also tasked with creating a common design element for use by other consultants working on the trail.
Westlake FM 1938 Streetscape | Westlake, TX
The FM 1938 Streetscape Master Plan is a 2.1-mile TxDOT-funded project in Westlake, enhancing roadways and pedestrian areas. Design
elements reflect the Town’s rural character and establish a visual identity for commerce and pedestrian-friendly development. Features include
decorative paving, landscaping, dark skies-compliant lighting, wayfinding signage, trails, shaded rest areas, benches, and a trailhead plaza with
parking. The corridor logo later inspired the Town’s logo.
Socorro Parks Master Plan | Socorro, TX
The City of Socorro, a small community near El Paso with 32,000 residents, needed to plan for park land to meet future needs on a tight
budget. Parkhill developed a 10-year master plan to enhance existing parks and prioritize future land acquisition, focusing on sustainability and
minimizing maintenance burdens. Extensive community engagement ensured the plan’s financial viability. It was presented to the City Council in
early 2018 and adopted by resolution.
Molsen Farm Master Plan | Allen, TX
In 2021, the City of Allen hired Parkhill to master plan Molsen Farm as a regional destination. The plan aims to connect to the Rowlett Creek Trail
System, preserve Pecan groves, riparian forests, the tree-lined entry, and ponds. It also includes an educational facility, a tree farm, community
gardens, event spaces, farmers markets, and scout day camps. Four treelined pastures will serve as outdoor “rooms” for flexible use. Phase 1,
currently under construction, features the main entry, parking, and a trailhead through restored prairie and Pecan groves. The City’s enthusiasm
has led to acquiring an additional 16-acre parcel for potential farm-to-table dining and a City party barn.
Bicentennial Park Master Plan | Southlake, TX
Parkhill reimagined and developed the City of Southlake’s Bicentennial Park Master Plan, adopted in 2007 and implemented over 10+ years. This
82-acre, award-winning community park includes 11 baseball fields, the Texas Rangers Miracle League Field, two concession/restroom buildings,
the Southlake Tennis Center, Liberty Gardens, a multipurpose synthetic turf field, an award-winning playground with a splash pad, extensive
trails, public art, open spaces, a roundabout unifying three entrances, wayfinding signage, Southlake’s Park Maintenance Facility, The Marq
Southlake, and the state-of-the-art Southlake Pickleball Complex.
WORK SAMPLES AND REFERENCES
Full Master Plans are attached on the USB drive accompanying the proposal.*
Page 28 of 42
TOWN OF TROPHY CLUB | RFQ #PR2024-03
26PARKS AND RECREATION COMPREHENSIVE MASTER PLAN
Forney Parks Master Plan
Bicentennial Park Master Plan
Westlake FM Streetscape Round Rock Heritage Trail East
Fate Master Plan
Allen Molsen Farm Master Plan
Page 29 of 42
27
PURCHASING AND CONTRACTING DEPARTMENT
REQUEST FOR QUALIFICATIONS (RFQ) For
Town of Trophy Club Parks and Recreation Comprehensive Master Plan RFQ No. PR2024-03 Issue Date: August 1, 2024 BID SUBMISSION DEADLINE:
August 30, 2024 @ 4:00 PM
NO LATE BIDS SHALL BE ACCEPTED
RESPONSES SHALL BE DELIVERED TO: Town of Trophy Club
1 Trophy Wood Drive
Trophy Club, TX 76262
RESPONSES SHALL BE MAILED TO: Town of Trophy Club Finance Department
1 Trophy Wood Drive
Trophy Club, TX 76262
Public RFQ Opening will be held:
August 30, 2024 at 4:05 PM CST
Meeting will be at Town Hall at
1 Trophy Wood Drive,
Trophy Club, TX 76262 ***********************************************
FOR ADDITIONAL INFORMATION
REGARDING THIS RFQ PLEASE CONTACT:
April Duvall Director of Finance
aduvall@trophyclub.org
***********************************************
BIDDERS MUST RETURN THIS COMPLETED
COVER SHEET ALONG WITH THE BIDDER’S
RESPONSE:
April Duvall
Director of Finance aduvall@trophyclub.org
1 Trophy Wood Drive
Trophy Club, TX 76262
NAME AND ADDRESS OF COMPANY SUBMITTING BID:
________________________________________
________________________________________
________________________________________
________________________________________
Contact Person:___________________________
Title: ___________________________________
Phone: ( )__________ Fax: ( )__________
Email: __________________________________
Signature:________________________________
Printed Name:_____________________________
Shall contract be available for Cooperative Contract use? (See Section 25, page 9) Yes____ No____ Acknowledgment of Addenda: #1_______ #2 _______ #3 _______ #4 _______ #5 _______
Parkhill
255 N Center St # 100
Arlington, TX 76011
806 473.3517 806 473.3799
Chad Davis
Chad Davis, RLA
Principal-in-Charge
cdavis@Parkhill.com
SUPPORTING INFORMATION
X
Page 30 of 42
TOWN OF TROPHY CLUB | RFQ #PR2024-03
28PARKS AND RECREATION COMPREHENSIVE MASTER PLAN
Page 10 of 17
N/A – To the best of my knowledge, there is no conflict of interest between
Parkhill principals or associates and any officials of the Town of Trophy Club.
August 30, 2024
N/A
Page 31 of 42
29
Page 11 of 17
ATTACHMENT B
BUSINESS INFORMATION FORM
Complete Legal Name of Business
(Address) ___________________________________________________________
(City/State/ZIP)
_______________________________________________________
Form of Business Entity (check one)
( ) Texas corporation ( ) Texas non -profit corporation
( ) Out-of-State corporation ( ) Texas professional corporation
______________________state of incorporation
(check one) _______profit _______non -profit
( ) Texas general partnership ( ) Texas limited partnership
( ) Out-of-State partnership
______________________state where partnership is legally registered
( ) Individual doing business as ______________________________________
( ) Texas limited liability company
( ) Other (describe) ________________________________________________
List the full name of each Officer of the Company:
PRESIDENT: ________________________________ ___
VICE PRESIDENT: ____________________________ __
SECRETARY:________________________________ ___
TREASURER:______________________ _
Who is legally authorized to sign and execute contracts?___________________
Who, if anyone, is required to witness contract signatures?_________________________
Parkhill, Smith and Cooper, Inc. dba Parkhill
255 N Center St # 100,
Arlington, TX 76011
Jay Edwards, PE
Dan Hart, FAIA, PE
John T. Hamilton, PE
Mark Haberer, PE
Chad Davis, RLA
Chad Davis, RLA
SUPPORTING INFORMATION
Page 32 of 42
TOWN OF TROPHY CLUB | RFQ #PR2024-03
30PARKS AND RECREATION COMPREHENSIVE MASTER PLAN
52
Page 12 of 17
ATTACHMENT C
Town of Trophy Club
INSURANCE REQUIREMENT AFFIDAVIT
I, the undersigned Agent/Broker, reviewed the insurance requirement contained in this
bid document. If the Bidder shown below is awarded this contract by the Town of Trophy
CLub, I will be able to, within fifteen (15) days of notification of such award, furnish a valid
insurance certificate to the Town of Trophy Club meeting all of the insurance requirements
in this bid.
Insurance Coverage Reviewed:
Agent’s Name:
Agency Name:
Address:
City/State/ZIP:
Telephone No: ( ) Fax No: ( )
Bidder’s Name and Company:
Project/Bid No. and Title:
Insurance Agent/Broker Signature: Date:
If the above fifteen day requirement is not met, the Town of Trophy Club has the right to reject
this bid and award the contract to the next lowest bidder meeting specifications. If you have any
questions concerning these requirements, please contact the Finance Director at (682)237-2914.
Bidder’s Signature: Date:
To Be Completed By Insurance Agent/Broker and Responder
By submitting a bid and signing below I affirm the following: I am aware of all costs to
provide the required insurance, will do so pending contract award, and will provide a valid
insurance certificate meeting all requirements within fifteen days of notification of award.
Heritage Risk Management dba Sanford & Tatum
Diannah Tatum
5241 98th Street
Lubbock, TX 79424
806 792-5564 806 792-9344
Parkhill, Smith & Cooper, Inc.
RFQ #PR202 4-03 Parks and Recreation Comprehensive Master Plan
8/26/24
Workers' Comp, Commercial General Liability, Business Auto
Chad Davis, RLA
August 30, 2024
Page 33 of 42
31
Page 13 of 17
ATTACHMENT D
HB 89 Form
Effective September 1, 2017, House Bill 89 Prohibition on Contracts with Companies Boycotting Israel states that a state agency and a political subdivision (which includes a city) may not enter a contract with a company for goods or services unless the con tract contains a written verification from the company that; (i) it does not Boycott Israel; and (ii) will not Boycott Israel during the term of the contract. “Boycott Israel” is defined to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or
in an Israeli-controlled territory, but does not include an action made for ordinary business purposes.
“Company” is defined to mean a for -profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majori ty -owned subsidiary, parent
company, or affiliate of those entities or business associations that exists to make a profit.
To Be Completed By Vendor:
"I, __________________(Name of certifying official), the ____________ (title or
position of certifying official) of __________________(name of company), does hereby verify on behalf of said company to the City that said company does not Boycott Israel and will not Boycott Israel (as that term is defined in Texas Government Code Section 808.001) during the term of this contract. _____________________________ Signature of Certifying Official Title: Date:
Chad Davis, RLA Principal-in-Charge
Parkhill
Principal-in-Charge
August 30, 2024
SUPPORTING INFORMATION
Page 34 of 42
TOWN OF TROPHY CLUB | RFQ #PR2024-03
32PARKS AND RECREATION COMPREHENSIVE MASTER PLAN
Page 14 of 17
ATTACHMENT E
DRUG-FREE WORKPLACE CERTIFICATION
The _________________________(company name) will provide a Drug Free Work Place in compliance
with the Drug Free Work Place Act of 1988. The unlawful manufacture, distribution, dispensing, possession
or use of a controlled substance is prohibited on the premise of the __________________ (company name)
or any of its facilities. Any employee who violates this prohibition will be subject to disciplinary action up
to and including termination. All employees, as a condition of employment, will comply with this p olicy.
CERTIFICATION REGARDING DRUG -FREE WORKPLACE
The undersigned subcontractor certifies it will provide a drug-free workplace by:
Publishing a policy statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the
consequences of any such action by an employee;
Establishing an ongoing drug-free awareness program to inform employees of the dangers of drug abuse
in the workplace, the subArchitect’s policy of maintaining a drug-free workplace, the availability of
counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed on
employees for drug violations in the workplace;
Providing each employee with a copy of the sub Architect’s policy statement;
Notifying the employees in the sub Architect’s policy statement that as a condition of employment under
this subcontract, employees shall abide by the terms of the policy statement and notifying the
subcontractor in writing within five days after any conviction for a violation by the employee of a
criminal drug abuse statue in the workplace;
Notifying the City within ten (10) days of the sub Architect’s receipt of a notice of a conviction of any
employee; and,
Taking appropriate personnel action against an employee convicted of violating a criminal drug statue or
requires such employee to participate in a drug abuse assistance or rehabilitation program.
Name of Organization/Architect(s):
Signature of Authorized Representative:
Date:
Parkhill
August 30, 2024
Parkhill
Parkhill
Page 35 of 42
33
Page 15 of 17
ATTACHMENT F
QUALIFICATIONS & REFERENCE SHEET
Please Complete and Return This Form with the bid
The Architect shall furnish, with the RFQ , the following information, for at least three (3) recent references
to whom products and/or services have been provided that are simil ar to those required by this RFQ .
1. Company’s Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number ( ) Fax Number ( )
2. Company’s Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number ( ) Fax Number ( )
3. Company’s Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number ( ) Fax Number ( )
SUPPORTING INFORMATION
City of Forney
Jody Eastep
Parks and Recreation Director
101 East Main Street
Forney, TX 75126
214 324.5087 972 564.7349
City of Fate
Justin Weiss
City Manager
1900 CD Boren Parkway
Fate, TX 75087
972 771.4601 ext. 100 972 772.7994
City of Round Rock
Katie Baker
Park Development Manager
221 East Main Street, Suite 221
Round Rock, TX 78664
512 341.3355 214 324.5087
Page 36 of 42
TOWN OF TROPHY CLUB | RFQ #PR2024-03
34PARKS AND RECREATION COMPREHENSIVE MASTER PLAN
Page 16 of 17
ATTACHMENT G
OFFICIAL PROPOSAL FORM and CERTIFICATION FOR TOWN OF TROPHY CLUB, TEXAS
This certification must be submitted with the proposal.
Honorable Mayor and Town Council Members: The undersigned hereby proposes to furnish and deliver FOB destination point as listed on
individual Purchase Orders: The line items listed in accordance with the Net Prices and other conditions shown herein, and in
accordance with the Town’s Specifications and General Terms and Condition Specifications. When
issued, Letters of Clarification shall automatically become part of this Proposal document and shall
supersede any previous specifications or provisions in conflict with the Letters of C larification. It is the
responsibility of the Proposer to ensure that it has obtained such letters. By submitting a Proposal on this
project, Proposer shall be deemed to have received all Letters of Clarification and to have incorporated
them into its Proposal. THE MANUFACTURER'S NAME, PRODUCT NAME AND PRODUCT NUMBER SHOULD BE DESIGNATED IN OFFERER'S NOTES, EVEN IF PROPOSALDING AS
SPECIFIED. The Town may accept this Proposal offer by issuance of a Notice of Award Letter and/or a
Purchase Order covering award of said Proposal to this Proposer at any time on or before the 120th day
following the day this Official Proposal Form is opened by the Town . This offer shall be irrevocable for
120 days after Proposal opening, or for 90 days after Town Council awards the Proposal, whichever
comes last, but this period may be extended by written agreement of the parties. THIS PROPOSER IS AND REPRESENTS THAT IT IS AN EQUAL OPPORTUNITY
EMPLOYER The undersigned hereby offers to furnish and deliver the goods and/or services as specified at the
prices and terms herein stated and in accordance with the Invitation to Proposal, Clarification Letters, and
General Terms and Condition Specifications, all of which are made a part of this offer.
All pages of Town of Trophy Club’s form, including but not limited to the General Terms and
Conditions, Specifications and page one of this Proposal invitation are incorporated by reference into this
Proposal for all purposes.
NOTICE TO ALL NEW ARCHITECTS WHO HAVE NOT
CONDUCTED BUSINESS WITH THE TOWN OF TROPHY CLUB
FEDERAL FORM W9 REQUIREMENT:
The “”Request for Taxpayer Identification Number and Certification" Federal Form W -9 should be filled
out and returned with your proposal. This form is available from any Federal Office or from The Town of
Trophy Club’s Finance Office and has not been included as part of this Proposal package. The form should be mailed to The Town of Trophy Club, Finance Department, 1 Trophy Wood Drive, Trophy Club, Tx
76262
This form is REQUIRED to be on file BEFORE we can conduct any business with any Architect.
Submitting this form will assist us in setting your company up as a certified Architect of The Town of
Trophy Club.
Page 37 of 42
35
Page 17 of 17
PROPOSERS CERTIFICATION: I, the undersigned, by signing the following statement agree that I have read and understand all of the terms
and conditions, specifications, and requirements contained on each page of this Invitation to Proposal. I
also understand that if this proposal is accepted by The Town of Trophy Club that all of the terms and
conditions, specifications, and requirements submitted in my proposal and any additions, changes, or
deletions made during negotiations will be made a part of this proposal under a binding cont ract between
my company and The Town of Trophy Club, Texas. I also certify that this proposal is made without
previous understanding, agreement, or connection with any person, firm, or corporation making a proposal
for the same materials, and is in all fair and without collusion or fraud: OUR company is a (Check One):
Corporation ___(The Proposal MUST be signed by an Officer of the company)
Partnership ___(The Proposal MUST be signed by a General Partner) Joint Venture ___(The Proposal MUST be signed by an Officer of the company)
Sole Proprietor ___(The Proposal MUST be signed by the Owner)
Is the company a small, minority, or woman -owned business enterprise?
MBE ___ WBE ___ SBE ___
Has the company been certified as a SMWBE by any governmental agency?
Yes ___ No ___
If yes, specify the governmental agency: _________________________________
Date of certification: _______________________
ADDENDUMS:
The Proposer acknowledges receipt of the following Addenda: (If you have not received any Addenda then
write NONE across the blanks). If you have received Addenda then write beside the appropriate Addenda
number the date received. ALL ADDENDA RECEIVED SHO ULD BE ATTACHED TO THE
PROPOSAL. ADDENDUM # 1 _______________________________________________________
ADDENDUM # 2 _______________________________________________________
ADDENDUM # 3 _______________________________________________________
COMPANY NAME: __________________________________
COMPANY ADDRESS: __________________________________
CITY/STATE/ZIP: __________________________________ COMPANY REPRESENTATIVE
NAME: ____________________________________________________
TELEPHONE #: _________________________ FAX#:___________________
EMAIL: ____________________________________________________ SIGNATURE: ____________________________________________________ DATE: ____________________________________________________
Parkhill
None
None
None
255 N Center St # 100
Arlington, TX 76011
Chad Davis, RLA
806.473.3517 806.473.3799
cdavis@Parkhill.com
August 30, 2024
SUPPORTING INFORMATION
Page 38 of 42
TOWN OF TROPHY CLUB | RFQ #PR2024-03
36PARKS AND RECREATION COMPREHENSIVE MASTER PLANJOHNSON COUNTY | REQUEST FOR QUALIFICATIONS PROFESSIONAL ARCHITECTURAL SERVICES
Form W-9
(Rev. October 2018)
Department of the Treasury Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
▶ Go to www.irs.gov/FormW9 for instructions and the latest information.
Give Form to the
requester. Do not
send to the IRS.Print or type. See Specific Instructions on page 3.1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
2 Business name/disregarded entity name, if different from above
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the
following seven boxes.
Individual/sole proprietor or
single-member LLC
C Corporation S Corporation Partnership Trust/estate
Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ▶
Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check
LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
Other (see instructions) ▶
4 Exemptions (codes apply only to
certain entities, not individuals; see
instructions on page 3):
Exempt payee code (if any)
Exemption from FATCA reporting
code (if any)
(Applies to accounts maintained outside the U.S.)
5 Address (number, street, and apt. or suite no.) See instructions.
6 City, state, and ZIP code
Requester’s name and address (optional)
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN, later.
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and
Number To Give the Requester for guidelines on whose number to enter.
Social security number
––
or
Employer identification number
–
Part II Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign Here Signature of
U.S. person ▶Date ▶
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
• Form 1099-INT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual
funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231X Form W-9 (Rev. 10-2018)
Parkhill,Smith &Cooper,Inc.
4222 85th Street
Lubbock,Texas 79423
7 5 1 1 5 6 9 3 6
January 1, 2023
X
Page 39 of 42
Parkhill.com
Page 40 of 42
Parks and Recreation Board Meeting Monday, September 16, 2024 Page 1 of 2
TOWN OF TROPHY CLUB
PARKS AND RECREATION BOARD MINUTES
MONDAY, SEPTEMBER 16, 2024; 6:00 P.M.
The Trophy Club Parks and Recreation Board met in a Regular Session on Monday, September 16, 2024.
The meeting was held at Town Hall, 1 Trophy Wood Drive in the Council Chambers.
BOARD MEMBERS PRESENT:
Dean Murray Chairperson
Robert Ferguson Vice Chairperson
Patrick Schrein Secretary
Dana Kizer Board Member
Jennifer Kashner Board Member
BOARD MEMBERS ABSENT:
Stephanie Presley Board Member
Chuck Hall Board Member
Jeffrey Eason Board Member
STAFF PRESENT:
Chase Ellis Director of Parks and Recreation
Madison Seil Recreation Superintendent
Daniel Wilson Senior Administrative Assistant for Parks and Recreation
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairperson Murray called the meeting to order at 6:03 p.m. and noted a quorum.
PUBLIC COMMENTS
No Public Comments were made.
REGULAR SESSION
1.Department Updates.
Recreation Superintendent Seil provided the board with the following updates:
a. A review of the Taste of Trophy Club event that took place on September 7th, 2024, at
Independence Park East. The event was attended by an estimated 1,500 individuals. Discussion
was held to encourage additional Trophy Club-based businesses to participate in the event, in
which Recreation Superintendent Seil and Director Ellis commented that while several efforts
were made, many local businesses do not have the capacity to operate at the event. The
Department will look to rename the event in the future.
b. The Trophy Club Activity Center, formerly the Municipal Utility Building #1 Annex, is being adapted
for several Fall programs, including youth and adult activities.
c. Parkhill has provided the Town with the results of their Community Engagement for the
Community Pool Project. Items to note included the resulting top 5 enhancements community
members sought, including a body slide, group shade, lounge area/sun deck, public cabanas, and
a play structure. Design concepts will be presented to the board in October. Additional discussion
Page 41 of 42
Parks and Recreation Board Meeting Monday, September 16, 2024 Page 2 of 2
was held in regard to the pool’s annual reporting and the renovation project’s budget.
Director Ellis provided the board with additional updates, including:
d. The Parks & Recreation Master Plan RFQ has closed, and qualifying firms have been scheduled for
interviews with select staff and community members. A total of eight firms responded to the RFQ.
Director Ellis listed McAdams, Parkhill, Kimberly Horn, and TNP as finalists for the award. Staff will
negotiate pricing with the winning firms and present an agreement to the Town Council on
October 14, 2024. The project is expected to be finished before the FY26 Budget approval.
2.Discuss and consider approval of the Parks & Recreation Board Meeting minutes dated August 19,
2024.
Vice Chairperson Ferguson motioned to approve the Parks & Recreation Meeting minutes dated August
19, 2024, as presented. Board member Kashner seconded the motion. No discussion was held.
Chairperson Murray called for a vote. The motion passed unanimously (5-0).
3.Pickleball 50% Construction Document Review.
Director Ellis presented the preliminary construction documents McAdams has provided the Town with
to the board. Director Ellis explained the McAdams firm has worked hand-in-hand with the Town to
expedite the completion of the construction documents. The RFQ for general contractors to complete the
project is expected to be published and the construction documents are to be presented to the Town
Council on October 14, 2024. Director Ellis requested the board email any suggested changes to the
document to him by Wednesday.
Discussion was held regarding the project’s timeline. Director Ellis commented that it is hard to estimate
from the current stage in development, but projects of similar caliber last roughly 9 months.
4.Future Agenda Items
No future agenda items were presented by the board.
ADJOURN
Vice Chairperson Ferguson motioned to adjourn. Board member Kashner seconded the motion.
Chairperson Murray adjourned the meeting at 6:55 PM.
Patrick Schrein, Secretary Daniel Wilson, Senior Administrative Assistant
Parks and Recreation Board Parks and Recreation Department
Town of Trophy Club, TX Town of Trophy Club, TX
Page 42 of 42