09.23.2024 TC MinutesTown of Trophy Club Town Council Meeting Minutes
September 23, 2024, 6:00 p.m., Work Session Regular Meeting
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL WORK SESSION TO ORDER
Mayor Tiffany called the work session to order at 6.00 p.m.
COUNCIL MEMBERS PRESENT
Jeannette Tiffany, Mayor
Steve Flynn, Mayor Pro Tem
Stacey Bauer, Council Member Place 1
Jeff Beach, Council Member Place 2
Dennis Sheridan, Council Member Place 3
Rhylan Rowe, Council Member Place 4 (arrived at 6:03 p.m.)
LuAnne Oldham, Council Member Place 5
STAFF MEMBERS PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Dean Roggia, Town Attorney
Jason Wise, Fire Chief
Patrick Arata, Chief of Police
April Duvall, Director of Finance
Matt Cox, Director of Community Development
Denise Deprato, Director of Human Resources
Chase Ellis, Director of Parks and Recreation
Jill Lind, Director of Communications and Marketing
Tamara Smith, Assistant to the Town Manager
WORK SESSION ITEM
1. Presentation and discussion of survey results from the Bobcat Boulevard Traffic
Survey as well as proposed traffic solutions. (Brandon Wright, Town Manager)
Town Manager Wright presented the results of the Bobcat Boulevard Traffic
Survey and proposed traffic solutions to the Town Council. The survey gathered
community feedback on various traffic concerns, particularly around school hours. Key
findings included strong community opposition to installing traffic signals and a preference
for roundabouts, particularly at Marshall Creek and Bobcat. He also outlined proposed
solutions, including the addition of crossing guards, enhanced signage, and infrastructure
improvements.
The Town Council directed staff to prioritize hiring and placement of crossing
guards at key locations, and provide a timeline for implementation; review addition of
signage along Bobcat Boulevard to enhance driver awareness and safety in school
zones; Engage an engineering firm to develop initial design plans based on Lee
Town Council Meeting Minutes — September 23, 2024 Page 2
Engineering's recommendations; and ensure the engineering firm collaborates with the
NISD engineering team to coordinate with the development of the stadium at Byron
Nelson High School to coordinate traffic solutions effectively.
ADJOURN WORK SESSION
Mayor Tiffany adjourned the work session to order at 7.12 p.m.
CALL REGULAR MEETING TO ORDER
Mayor Tiffany called the regular meeting to order at 7.17 p.m.
INVOCATION
Rev. Bill Eason, Fellowship United Methodist Church, delivered the invocation.
PLEDGES
Council Member Beach led the Pledge of Allegiance to the American and Texas
Flags.
PUBLIC COMMENTS
There was none.
COMMUNITY SPOTLIGHT
2. Trophy Club Tritons Swim Team
Coach Kim Lewis of the Trophy Club Tritons Swim Team shared the team's
remarkable season, recent successes, and the hard work and dedication that led to their
achievements. She highlighted the team's positive impact on the community, fostering
youth development, fitness, and teamwork, which have become a source of community
pride. Coach Lewis also expressed appreciation for the town's support and use of its
facilities, and looks forward to continued collaboration in the future
Mayor Tiffany recognized Scout Troop 3286 who were in attendance to earn their
Citizenship in the Community Merit Badge.
3. Working for You ... Trophy Club
a) Update from Town Council Members
Council Member Oldham reported on attending the Metroport Lonestar Legislative
Report meeting on September 13 at Texas Motor Speedway which featured presentations
by Denton County Commissioner Andy Eads, Senator Kelly Hancock, Representatives
Giovanni Capriglione and Ben Bumgarner, and others. Trophy Club officials remain
Town Council Meeting Minutes — September 23, 2024 Page 3
engaged with regional and state partners to advocate for legislative actions supporting
the Town's community development.
Mayor Pro Tem Flynn expressed gratitude to Police Chief Arata and Fire Chief
Wise for their ongoing commitment to the safety of Trophy Club. He commended their
leadership and dedication, highlighting their consistent presence and efforts in ensuring
the community remains safe for all residents.
Mayor Tiffany reported on her meeting with the Mayor and Town Manager of
Westlake, discussing potential collaboration and partnership opportunities between the
two communities. She also represented Trophy Club at a Tarrant County Mayors' event,
where she highlighted the Town's progress and strengthened relationships with
neighboring municipalities.
b) Update from Town Manager
Town Manager Wright provided the upcoming events and meetings:
• The Citizen Academy begins on September 30, 2024, offering residents
an opportunity to learn about the operations of the police and fire
departments.
• National Night Out will take place on October 1, 2024, encouraging
neighborhoods to participate in the annual crime prevention event.
• The Fright Lights contest will run from October 1 to October 28, 2024, with
residents creating Halloween-themed yard displays.
• Pet Fest is scheduled for October 5, 2024, celebrating pets with vendors
and activities.
• Upcoming Boards and Commissions Meetings and Events
o October 1, Arts and Culture Ad Hoc Committee
o October 2, Animal Shelter Advisory Board, 6:00 p.m.
o October 3, Planning and Zoning Commission
c) Quick Civic Tip
Town Attorney Roggia provided an overview on the budget amendment process.
Budget amendments allow the Town Council to make necessary changes to the adopted
budget when unexpected expenditures arise, such as emergencies or special projects.
After the budget is initially approved through public hearings and ordinances,
amendments can be made as outlined in state law (Chapter 102 of the Local Government
Code) and the Town Charter (Section 9.13), ensuring funds are appropriately allocated.
CONSENT AGENDA
4. Consider approval of the August 26, 2024, Town Council work session and regular
meeting minutes. (Tammy Dixon, Town Secretary)
Town Council Meeting Minutes — September 23, 2024
Page 4
5. Consider approval of the September 9, 2024, Town Council regular meeting
minutes. (Tammy Dixon, Town Secretary)
6. Consider an ordinance accepting and approving an update of the Service and
Assessment Plan and an updated Assessment Roll for the Town of Trophy Club
Public Improvement District No. 1 ("PID) in compliance with Chapter 372
(Authorized Improvements Assessment). (April Duvall, Director of Finance). The
caption of the ordinance reads as follows:
ORDINANCE NO. 2024-23
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, ACCEPTING AND APPROVING AN UPDATE OF THE SERVICE AND
ASSESSMENT PLAN AND AN UPDATED ASSESSMENT ROLL FOR THE TOWN OF
TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1 ("PID95) IN COMPLIANCE
WITH CHAPTER 372 (AUTHORIZED IMPROVEMENT ASSESSMENT); MAKING AND
ADOPTING FINDINGS; PROVIDING FOR THE INCORPORATION OF FINDINGS;
ACCEPTING AND APPROVING THE ANNUAL SERVICE AND ASSESSMENT PLAN
UPDATE AND UPDATED ASSESSMENT ROLL FOR THE PID ATTACHED AS
EXHIBIT "A" HERETO; PROVIDING A CUMULATIVE REPEALER CLAUSE;
PROVIDING SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
7. Consider authorizing the Town Manager to negotiate and execute a professional
services agreement with Tyler Technologies for permitting software updates to
Energov in the amount of $47,000. (Matt Cox, Director of Community
Development)
8. Consider an ordinance amending the Fiscal Year 2024 Budget to allocate funding
for a permitting software upgrade for the Community Development Department.
(April Duvall, Director of Finance) The caption of the ordinance reads as follows:
ORDINANCE NO. 2024-24
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, AMENDING THE TOWN'S ANNUAL BUDGET FOR THE FISCAL YEAR
BEGINNING ON OCTOBER 1, 20235 AND ENDING ON SEPTEMBER 30, 20245 AS
ADOPTED BY ORDINANCE NO. 2023-15, AND AMENDED BY ORDINANCE NO.
2024-11, ORDINANCE NO. 2024-13 AND ORDINANCE NO. 2024-205 BY PROVIDING
FOR ADJUSTMENTS TO THE GENERAL FUND; PROVIDING THAT EXPENDITURES
FOR SAID FISCAL YEAR SHALL BE MADE IN ACCORDANCE WITH THE ANNUAL
BUDGET, AS AMENDED; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
9. Consider approval of the 2025 Town Council Meeting Calendar. (Tammy Dixon,
Town Secretary)
Council Member Beach moved to approve Consent Items 4-9. Council Member
Oldham seconded the motion.
Town Council Meeting Minutes — September 23, 2024 Page 5
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Sheridan, Tiffany, Rowe, Oldham
NAYES: None
VOTE: 7-0
PUBLIC HEARINGS
10. Conduct a public hearing and consider an ordinance accepting and approving a
service and assessment plan for authorized services (Emergency Services) and
an assessment roll for the Town of Trophy Club Public Improvement District No. 1
(The Highlands at Trophy Club); making a finding of special benefit of the property
in the district; levying special assessments against property with the district;
providing for payment of the assessments in accordance with Chapter 372, Texas
Local Government Code. (April Duvall, Director of Finance)
Mayor Tiffany opened the public hearing at 7.41 p.m.
Ms. Duvall presented the annual Service Plan update for Public Improvement
District (PID) #1 and Emergency Services District. Mr. Jonathan Saba, representing the
PID administrator David Taussig &Associates, was available to answer any questions.
No one spoke in favor or opposition.
Mayor Tiffany closed the public hearing at 7.41 p.m.
Council Member Beach moved to approve Ordinance No. 2024-25 accepting and
approving a service and assessment plan for authorized services (Emergency Services)
and an assessment roll for the Town of Trophy Club Public Improvement District No. 1
(The Highlands at Trophy Club); making a finding of special benefit of the property in the
district; levying special assessments against property with the district; providing for
payment of the assessments in accordance with Chapter 372, Texas Local Government
Code. Council Member Bauer seconded the motion. The caption of the ordinance reads
as follows:
ORDINANCE NO. 2024-25
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, ACCEPTING AND APPROVING A SERVICE AND ASSESSMENT PLAN FOR
AUTHORIZED SERVICES (EMERGENCY SERVICES) AND AN ASSESSMENT ROLL
FOR THE TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1 (THE
HIGHLANDS AT TROPHY CLUB); MAKING A FINDING OF SPECIAL BENEFIT TO
THE PROPERTY IN THE DISTRICT; LEVYING SPECIAL ASSESSMENTS AGAINST
PROPERTY WITHIN THE DISTRICT; PROVIDING FOR PAYMENT OF THE
ASSESSMENTS IN ACCORDANCE WITH CHAPTER 372, TEXAS LOCAL
GOVERNMENT CODE, AS AMENDED; PROVIDING FOR THE METHOD OF
ASSESSMENT AND THE PAYMENT OF THE ASSESSMENT; PROVIDING
PENALTIES AND INTEREST ON DELINQUENT ASSESSMENTS; PROVIDING A
Town Council Meeting Minutes — September 23, 2024 Page 6
CUMULATIVE REPEALER CLAUSE; PROVIDING FOR SEVERABILITY; AND
PROVIDING AN EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Sheridan, Tiffany, Rowe, Oldham
NAYES: None
VOTE: 7-0
11. Case SUP-24-003 (Pour Sports Alcohol Use) Conduct a public hearing and
consider an ordinance granting a specific use permit for alcohol beverage sales
on -premises consumption in conjunction with restaurant use at Pour Sports
Restaurant located at 2230 SH 114 Suite 500, Trophy Club, Denton County,
Texas. (Matt Cox, Director of Community Development)
Mayor Tiffany opened the public hearing at 7:42 p.m.
Mr. Cox presented the application noting it complies with town ordinances and
TABC regulations, and the Chief of Police raised no objections. The Planning and Zoning
Commission unanimously recommended approval, and staff also supports the request.
No one spoke in favor or opposition.
Mayor Tiffany closed the public hearing at 7.44 p.m.
Council Member Rowe moved to approve Ordinance No. 2024-26 granting a
specific use permit for alcohol beverage sales on -premises consumption in conjunction
with restaurant use at Pour Sports Restaurant located at 2230 SH 114 Suite 500, Trophy
Club, Denton County, Texas. Mayor Pro Tem Flynn seconded the motion. The caption of
the ordinance reads as follows:
ORDINANCE NO. 2024-26
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS APPROVING A
SPECIFIC USE PERMIT FOR ALCOHOLIC BEVERAGE SALES FOR ON -PREMISES
CONSUMPTION IN CONJUNCTION WITH A RESTAURANT USE OPERATED BY
POUR SPORTS RESTAURANT, 2230 E SH 114 #500 OF TC TOWN CENTER, WITHIN
PD PLANNED DEVELOPMENT NO. 30; PROVIDING FOR INCORPORATION OF
PREMISES; PROVIDING APPLICABLE REGULATIONS, DISCONTINUATION, &
REVOCATION; PROVIDING A SAVINGS AND REPEALER CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF
TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE
OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A
VIOLATION OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN
EFFECTIVE DATE.
Town Council Meeting Minutes — September 23, 2024 Page 7
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Sheridan, Tiffany, Rowe, Oldham
NAYES: None
VOTE: 7-0
INDIVIDUAL ITEMS
12. Case ME-24-002 (Pour Sports Sign Meritorious Exception) Consider a meritorious
exception to install a non -conforming sign at Pour Sports Restaurant, generally
located at the northeast corner of SH 114 and Trophy Club Drive addressed as
2230 SH 114 Suite 500, Trophy Club, Denton County, Texas. (Matt Cox, Director
of Community Development)
Mr. Cox presented the item for the meritorious exception for Pour Sports' new
signs, which do not meet the PD-30 requirements. The Planning and Zoning Commission
reviewed the application on September 5 and unanimously recommended approval.
Anthony Smith, the applicant, answered questions from the Town Council.
Council Member Sheridan moved to approve a meritorious exception to install a
non -conforming sign at Pour Sports Restaurant, generally located at the northeast corner
of SH 114 and Trophy Club Drive addressed as 2230 SH 114 Suite 500, Trophy Club,
Denton County, Texas. Council Member Bauer seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Sheridan, Tiffany, Rowe, Oldham
NAYES: None
VOTE: 7-0
13. Consider an ordinance of the Town Council amending Appendix A "Fee Schedule",
Article A1.000, Section A1.014 "Water and Wastewater Fees for Public
Improvement District No. 1" to establish fees and rates for water and sewer
services to customers within the service area. (April Duvall, Director of Finance)
Ms. Duvall explained the Town received notice of a 2% water rate increase from
Trophy Club Municipal Utility District No. 1, effective October 1, 2024. The increase is a
pass -through from the City of Fort Worth and affects only the volumetric rates. She
provided current and proposed rate details.
Council Member Beach moved to approve Ordinance No. 2024-27 amending
Appendix A "Fee Schedule", Article A1.000, Section A1.014 "Water and Wastewater Fees
for Public Improvement District No. 1" to establish fees and rates for water and sewer
services to customers within the service area. Mayor Pro Tem Flynn seconded the
motion. The caption of the ordinance reads as follows:
Town Council Meeting Minutes — September 23, 2024 Page 8
ORDINANCE NO. 2024-27
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING
SUBSECTION (D)(2) "VOLUMETRIC RATES", OF SECTION A1.014 "WATER AND
WASTEWATER FEES FOR PUBLIC IMPROVEMENT DISTRICT NO. 159
9 OF ARTICLE
A1.000 "GENERAL PROVISIONS", OF APPENDIX A "FEE SCHEDULE", OF THE
CODE OF ORDINANCES, TOWN OF TROPHY CLUB, TEXAS; PROVIDING FOR
INCORPORATION OF PREMISES; PROVIDING FOR AMENDMENT; PROVIDING
THIS ORDINANCE IS CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR A
PENALTY NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR
EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED
EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES;
PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Sheridan, Tiffany, Rowe, Oldham
NAYES: None
VOTE: 7-0
14. Consider a resolution appointing members to the Animal Shelter Advisory Board,
Crime Control and Prevention District Board, Economic Development Corporation
Board, Ethics Review Commission, Parks and Recreation Board, Planning and
Zoning Commission, and Zoning Board of Adjustment as recommended by the
Town Council Appointments Committee. (Tammy Dixon, Town Secretary)
Mayor Tiffany praised the growing number of highly qualified applicants the Town
received and noted the improvements in the selection process. She mentioned the
process has become more professional and streamlined, improving communication with
applicants.
Council Member Oldham echoed the mayor's comments, stating that it was difficult
to choose from such excellent candidates. She emphasized the importance of bringing in
new members while balancing experienced members.
Council Member Beach commented on the new application process, noting that it
has been well streamlined and effective.
Council Member Oldham moved to approve Resolution 2024-18 appointing
members to the Animal Shelter Advisory Board, Crime Control and Prevention District
Board, Economic Development Corporation Board, Ethics Review Commission, Parks
and Recreation Board, Planning and Zoning Commission, and Zoning Board of
Adjustment as recommended. Council Member Beach seconded the motion. The caption
of the resolution reads as follows:
Town Council Meeting Minutes — September 23, 2024 Page 9
RESOLUTION NO. 2024-18
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, PROVIDING FOR THE APPOINTMENT OF MEMBERS TO SERVE ON THE
ANIMAL SHELTER ADVISORY BOARD; CRIME CONTROL AND PREVENTION
DISTRICT BOARD; ECONOMIC DEVELOPMENT CORPORATION BOARD; ETHICS
REVIEW COMMISSION; PARKS AND RECREATION BOARD; PLANNING AND
ZONING COMMISSION; AND ZONING BOARD OF ADJUSTMENT; DESIGNATING
TERMS OF SERVICE; AND PROVIDING AN EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Sheridan, Tiffany, Rowe, Oldham
NAYES: None
VOTE: 7-0
EXECUTIVE SESSION/OPEN SESSION
Pursuant to the Open Meetings Act, Chapter 551, the Town Council convened into a Closed
Executive Session at 7:59 p.m. and reconvened into Regular Session at 8:37 p.m. in
accordance with the Texas Government Code regarding: Section 551.074 Personnel Matters
to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer or employee, to wit: 1) Town Secretary.
No Action Taken.
ADJOUNMENT
Mayor Tiffany adjourned the Town Council meeting at 8:37 p.m.
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