10.02.2024 ASAB Agenda Packet
TOWN OF TROPHY CLUB
MEETING AGENDA
ANIMAL SHELTER
ADVISORY BOARD
1 Trophy Wood Drive
Trophy Club, Texas 76262
October 2, 2024 6:30 PM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Board/Commission on any matter pursuant
to Texas Government Code Sec. 551.007. The Board/Commission is not permitted to
discuss or take action on any presentations made concerning matters that are not listed on
the agenda. Presentations are limited to matters over which the Board/Commission has
authority. Speakers have up to three (3) minutes or the time limit determined by the
Presiding Officer. Each speaker must have submitted their request to speak by completing
the Speaker’s Form or may email tdixon@trophyclub.org
REGULAR ITEMS
1. Board Training (Brandon Wright, Town Manager, and Tammy Dixon, Town Secretary)
1. Introduction
2. General overview of the Animal Shelter Board's Roles and Responsibilities.
2. Consider approval of the June 12, 2024, Animal Shelter Advisory Board meeting
minutes. (Brian Hall, Animal Control Officer)
3. Consider acceptance of the Texas Department of State Health Services Inspection
Report. (Brian Hall, Animal Control Officer)
4. Receive update on impounds and pet registrations year-to-date. (Brian Hall, Animal
Control Officer)
5. Review and consider a recommendation to the Town Council for an ordinance of the
Town of Trophy Club amending Chapter 2 “Animal Control,” Article 2.02 “Impoundment,”
Section 2.02.001 “Generally,” Subsection (c) “Disposition of Unclaimed Animals” to
provide for forfeiture; and amending Appendix A “Fee Schedule,” Article A1.000 “General
Provisions,” Section A1.006 “Animal Control,” Subsection (a) “Impound Fee,” of the Code
of Ordinances. (Patrick Arata, Chief of Police)
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6. Discussion on the Pet Fest event to be held on October 5, 2024. (Brian Hall, Animal
Control Officer)
ADJOURN
The Board/Commission may convene into executive session to discuss posted items as
allowed by Texas Government Code Sections 551.071 through 551.076 and Section
551.087.
Notice is hereby given that a quorum of the Town of Trophy Club Town Council may be in
attendance at this meeting. The Town Council will not deliberate or take any action.
CERTIFICATION
I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall
for the Town of Trophy Club, Texas, in a place convenient and readily accessible to the general
public at all times on the following date and time: September 26, at 4:15 pm, and said Notice
of Meeting was also posted concurrently on the Town’s website in accordance with Texas
Government Code Ch. 551 at least 72 hours prior to the scheduled time of said meeting.
/s/ Brian Hall
Brian Hall, Animal Shelter Manager
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
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ANIMAL SHELTER ADVISORY BOARD
COMMUNICATION
MEETING DATE: October 2, 2024
FROM: Brian Hall, Animal Control Officer
AGENDA ITEM: Consider approval of the June 12, 2024, Animal Shelter Advisory Board
meeting minutes. (Brian Hall, Animal Control Officer)
BACKGROUND/SUMMARY: The Animal Shelter Advisory Board met on June 12, 2024.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: There is no financial impact associated with this agenda item.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Minutes June 12, 2024
ACTIONS/OPTIONS:
Staff recommends the board approve the June 12, 2024, Animal Shelter Advisory Board
meeting minutes.
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MINUTES FROM REGULAR SESSION ANIMAL SHELTER BOARD FOR THE TOWN OF TROPHY CLUB LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS Wednesday December 13, 2023 at 6:30 P.M. The Animal Shelter Board for the Town of Trophy Club, Texas, met in a Regular
Session on June 12, 2024. The meeting was held within the boundaries of the Town
and was open to the public.
§
§ Regular Session 1. Consider approval of the December 13, 2023 ASAB Minutes.A motion was made by Brian to approve the minutes; A second was made by Deanna; motion passed unanimously.CALL TO ORDER AND ANNOUNCE A QUORUM Susan Edstrom called the meeting to order and announced a quorum at 6:31 pm.CITIZEN PRESENTATIONS Citizens are allowed four (4) minutes to address the Board regarding an item over which
the Board has policy or oversight authority as provided by Texas law, the ethics order; or
other policy order. Each speaker must complete the Speaker's Form that includes the
topic to be presented.STATE OF TEXAS COUNTY OF DENTON AND TARRANT BOARD MEMBERS PRESENT: Susan Edstrom: Chair/ Municipal Officer Brian
Hall: Animal Shelter Operations
Bobby Tillman: Municipal Officer
Deanna Polner: Resident
London Wilson: Resident
Dr. Brook Bemis: Veterinarian
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Brian_Hall Board Member Susan Edstrom Chair2. Discuss Section 2.02.001(f) (6) of the Town's Code of Ordinaces pertaining to animal surrenders. Board discussed the ordinance in its entirety and determined that no changes should be made. ADJOURNMeeting was adjourned at 6:35pm by Susan Edstrom Page 5 of 19
ANIMAL SHELTER ADVISORY BOARD
COMMUNICATION
MEETING DATE: October 2, 2024
FROM: Brian Hall, Animal Control Officer
AGENDA ITEM: Consider acceptance of the Texas Department of State Health Services
Inspection Report. (Brian Hall, Animal Control Officer)
BACKGROUND/SUMMARY: The Texas Department of State Health Services is responsible for
inspecting shelter facilities in Texas to see if they meet the standards for housing and sanitation
established in Texas Administrative Code, Chapter 169, Rabies Control and Eradication (rules of
the Rabies Control Act, Chapter 826, Texas Health and Safety Code).
An inspection was performed on our Animal Control Facility on August 20, 2024.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: There is no financial impact associated with this agenda item.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Trophy Club Shelter Inspection Report
ACTIONS/OPTIONS:
Staff recommends the board accept the Texas Department of State Health Services Inspection
Report.
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ANIMAL SHELTER ADVISORY BOARD
COMMUNICATION
MEETING DATE: October 2, 2024
FROM: Brian Hall, Animal Control Officer
AGENDA ITEM: Receive update on impounds and pet registrations year-to-date. (Brian Hall,
Animal Control Officer)
BACKGROUND/SUMMARY: Shelter Impounds and Pet Registraitons Year-to-date:
Total Impounds 14
Total Reclaim by Owner 10
Total Adopted 1
Total Sent to Rescue 3
Total Pet Registrations 10
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: There is no financial impact associated with this agenda item.
LEGAL REVIEW: N/A
ATTACHMENTS:
None
ACTIONS/OPTIONS:
For discussion only.
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ANIMAL SHELTER ADVISORY BOARD
COMMUNICATION
MEETING DATE: October 2, 2024
FROM: Patrick Arata, Chief of Police
AGENDA ITEM: Review and consider a recommendation to the Town Council for an ordinance
of the Town of Trophy Club amending Chapter 2 “Animal Control,” Article 2.02
“Impoundment,” Section 2.02.001 “Generally,” Subsection (c) “Disposition of
Unclaimed Animals” to provide for forfeiture; and amending Appendix A “Fee
Schedule,” Article A1.000 “General Provisions,” Section A1.006 “Animal
Control,” Subsection (a) “Impound Fee,” of the Code of Ordinances. (Patrick
Arata, Chief of Police)
BACKGROUND/SUMMARY: The Town Council recently reviewed proposed amendments to
Chapter 2, "Animal Control," Article 2.02, “Impoundment,” Section 2.02.001 “Generally,”
Subsection (c) “Disposition of Unclaimed Animals” and updates to the fee schedule for animal
impoundment within the Code of Ordinances. The proposed ordinance introduced revisions to
the impoundment fee structure and included options for the disposition of unclaimed animals,
such as adoption, transfer to rescue organizations, and euthanasia in specific cases.
During the Town Council meeting, concerns were raised about the decision-making process for
euthanizing animals, highlighting the need for more oversight and clear procedures.
Consequently, the Council deferred action on the ordinance until a formal policy on the
disposition of unclaimed animals was developed by staff and reviewed by the Animal Shelter
Advisory Board.
The Board's input and recommendations will ensure that the policy reflects the community's
values and provides proper guidance for the humane handling of unclaimed animals.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: There is no financial impact associated with this agenda item.
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the ordinance as to form and
legality.
ATTACHMENTS:
1. Ordinance
2. Trophy Club Police Department Euthanasia Policy
3. Human Society of North Texas SOP for Euthanasia
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ACTIONS/OPTIONS:
Staff recommends that the Animal Shelter Adviosry Board recommend approval to the Town
Council an ordinance of the Town of Trophy Club amending Chapter 2 “Animal Control,” Article
2.02 “Impoundment,” Section 2.02.001 “Generally,” Subsection (c) “Disposition of Unclaimed
Animals” to provide for forfeiture; and amending Appendix A “Fee Schedule,” Article A1.000
“General Provisions,” Section A1.006 “Animal Control,” Subsection (a) “Impound Fee,” of the
Code of Ordinances.
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TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2024-xx
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
REVISING CHAPTER 2 “ANIMAL CONTROL” OF THE CODE OF
ORDINANCES, TOWN OF TROPHY CLUB, TEXAS, BY AMENDING
CHAPTER 2 “ANIMAL CONTROL,” ARTICLE 2.02 “IMPOUNDMENT,”
SECTION 2.02.001 “GENERALLY,” SUBSECTION (C) “DISPOSITION OF
UNCLAIMED ANIMALS” TO PROVIDE FOR FORFEITURE; AND BY
AMENDING APPENDIX A “FEE SCHEDULE,” ARTICLE A1.000
“GENERAL PROVISIONS,” SECTION A1.006 “ANIMAL CONTROL,”
SUBSECTION (A) “IMPOUND FEE,” OF THE CODE OF ORDINANCES,
TOWN OF TROPHY CLUB, TEXAS; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)
FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE
DEEMED COMMITTED EACH DAY DURING OR ON WHICH A
VIOLATION OCCURS OR CONTINUES; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas (the “Town”) is a home rule municipality
acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, the Town Council of the Town of Trophy Club (“the Town Council”), under
Chapter 826 of the Texas Health and Safety Code, has the legal authority and power to adopt and
amend ordinances that regulate animals and impoundment fees within the Town’s incorporated
limits; and
WHEREAS, the Town Council has previously adopted regulations governing the
impoundment of animals and impoundment fees in the Town; and
WHEREAS, the Town of Trophy Club Animal Shelter Advisory Board (the “Board”) has
recommended certain revisions to the Chapter 2 “Animal Control” regarding the disposition of
unclaimed animals and to Appendix A, Fee Schedule, regarding Impound Fees of the Code of
Ordinances, Town of Trophy Club, Texas; and
WHEREAS, the Board’s recommendations were presented in an open and properly
noticed meeting of the Town Council on June 10th, 2024; and
WHEREAS, the Town Council finds and determines that the Board’s recommended
revisions to Chapter 2 and to Appendix A are reasonable and necessary for the protection of the
public’s health, safety, and welfare.
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ORDINANCE NO.2024-XX PAGE 2
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises are true and correct and are incorporated herein and
made a part hereof for all purposes.
SECTION 2.
The Code of Ordinances, Town of Trophy Club, Texas, Chapter 2 “Animal Control,”
Article 2.02 “Impoundment,” Section 2.02.001 “Generally,” subsection (c) is hereby amended to
read as follows:
“(c) Disposition of unclaimed animals. At the end of such three (3) day holding period, if the
animal has not been claimed and the fees associated with the impoundment have not been
paid to the Town, the animal is deemed the property of the Town and the animal may be:
(1) made available for adoption by the Town; (2) transferred at no cost to a non -profit
501(c)(3) corporation whose primary objectives or purposes are related to animal rescue;
(3) in cases of injury or health, upon assessment and recommendation of a veterinarian, the
Town may euthanize the animal; (4) in cases of repeated vicious, aggressive, or dangerous
behavior, upon observation, assessment, and recommendation of the local rabies control
authority, the Town may euthanize the animal; or (5) in cases where the Town has in good
faith pursued adoption and transfer of the animal to a non-profit 501(c)(3), as prescribed
herein, without the animal being successfully adopted or transferred, the Town may
euthanize the animal.”
SECTION 3.
The Code of Ordinances, Town of Trophy Club, Texas, Appendix A, “Fee Schedule,”
Article A1.000 “General Provisions,” Section A1.006 “Animal Control,” Subsection (a) is hereby
amended to read as follows:
“(a) The owner of an impounded domestic animal not under quarantine will pay the
following fees in order to redeem such animal; provided, however, the fees shall be
waived for the first impoundment of an animal fostered by a residential foster owner
upon presentation of documentation that the animal has been placed in the foster care
of the foster owner by a humane society:
(1) First impoundment within one year $25.00
Second impoundment within one year $35.00
Third impoundment within one year $45.00
Fourth impoundment within one year $55.00
Each additional impoundment within one
year of first impoundment $65.00
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ORDINANCE NO.2024-XX PAGE 3
(2) The term “year” as used in this subsection shall refer to any consecutive twelve (12)
month period.
(3) A boarding charge of $8.00 per day will be added to the above amount before
redemption of the animal.
(4) Any person claiming any animal that has not been vaccinated for rabies as required
by the Texas Administrative Code, title 25, part 1, chapter 169 shall pay the
appropriate impoundment fee, plus $10.00 per day for boarding. Upon release of
the animal, the owner has ten (10) days to provide the animal control officer written
proof signed by a licensed veterinarian that the animal has been vaccinated for
rabies. If the animal control officer has not received written proof of the vaccination
for rabies, the owner is in violation of Chapter 2 “Animal Control” and subject to
the penalties prescribed in Section 2.01.002.”
SECTION 4.
CUMULATIVE
This Ordinance shall be cumulative of all other provisions of ordinances of the Town,
except where the provisions of this Ordinance are in direct conflict with the provisions of such
ordinances, in which event, the conflicting provisions of such ordinances are hereby repealed.
SECTION 5.
SEVERABILITY
It is hereby declared to be the intention of the Town Council that the phrases, clauses,
sentences, paragraphs, and sections of this Ordinance are severable, and if any phrase, clause,
sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid
judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect
any of the remaining phrases, clauses, sentences, paragraphs, and sections of this Ordinance, since
the same would have been enacted by the Town Council without the incorporation in this
Ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section.
SECTION 6.
PENALTY
It shall be unlawful for any person to violate any provision of this Ordinance, and any
person violating or failing to comply with any provision hereof shall be fined, upon conviction, in
an amount not less than One Dollar ($1.00) nor more than Two Thousand Dollars ($2,000.00), and
a separate offense shall be deemed committed each day during or on which a violation occurs or
continues.
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ORDINANCE NO.2024-XX PAGE 4
SECTION 7.
SAVINGS
All rights and remedies of the Town are expressly saved as to any and all violations of the
ordinances of the Town that have accrued at the time of the effective date of this Ordinance; and,
as to such accrued violations and all pending litigation, both civil and criminal, whether pending
in court or not, under such ordinances, same shall not be affected by this Ordinance, but may be
prosecuted until final disposition by the courts.
SECTION 8.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish the caption
and penalty clause of this Ordinance as required by Section 3.16 of the Town’s Charter.
SECTION 9.
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of adoption and publication
as provided by law, and it is so ordained.
PASSED AND APPROVED ON THIS ________ DAY OF ______, 2024.
Jeannette Tiffany, Mayor
ATTEST:
Tammy Dixon, Town Secretary
APPROVED AS TO FORM:
Dean Roggia, Town Attorney
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517 Animal Control Officer: Euthanasia of Dogs
517.1 Purpose:
To establish a clear and humane procedure for the euthanasia of dogs under the care of the
Trophy Club Police Department's Animal Control unit, ensuring all decisions are made with
proper authority and ethical considerations.
517.2 Scope:
This procedure applies to all personnel within the Trophy Club Police Department's Animal
Control unit who are involved in the handling, care, and decision-making processes related to the
euthanasia of dogs.
517.3 Procedure:
1. Initial Assessment:
- Animal Control personnel must conduct a thorough assessment of the dog’s health, behavior,
and overall well-being.
- Documentation of the dog’s condition, including any injuries, illnesses, or behavioral issues,
must be completed and attached to the dog’s file.
2. Consultation with Veterinary Professional:
- If the dog’s health condition suggests that euthanasia might be considered, a licensed
veterinarian must be consulted.
- The veterinarian will provide a written recommendation, including a detailed explanation of
the dog’s condition and the reasoning behind the recommendation.
3. Consultation with Dog Advocate:
- Before any decision is made, Animal Control personnel must contact a designated dog
advocate for consultation.
- The dog advocate will review the veterinarian’s recommendation, assess the situation, and
provide their opinion on whether euthanasia is justified or if alternative solutions are available.
4. Authorization from Chief of Police:
- No dog may be euthanized without the express written consent of the Chief of Police.
- The Chief of Police will review all documentation, including the veterinarian's
recommendation and the dog advocate’s input, before making a final decision.
- The decision must be documented, and the documentation should be stored in the dog’s file.
5. Euthanasia Procedure:
- If euthanasia is authorized, it must be performed by the local Rabies Control Authority or a
licensed veterinarian.
- The procedure must be carried out humanely and in accordance with state and federal laws.
- A final report on euthanasia, including the method used and any relevant observations, must
be completed and filed.
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6. Post-Euthanasia Documentation:
- After the procedure, all relevant documentation, including the euthanasia report, must be
updated in the dog’s file.
- The file must be retained according to the department's record-keeping policies.
517.4 Review and Oversight:
- The Animal Control unit will review all euthanasia cases annually to ensure compliance with
this procedure and to identify any areas for improvement.
- The results of these reviews will be reported to the Chief of Police.
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SOP: Euthanasia Authorization and Reasoning
Identification Number
EUAAR
Effective Date
2/23/2022
Purpose
This document is designed to provide a standardized protocol and procedure euthanasia protocols and
procedures within the shelter as well as approved reasoning.
Revision History
●Created 2/23/2022
○Brandi Pooley, CVT
Persons Affected
●Shelter Medical Team
●Select Rehabilitation Team
●All HSNT Licensed Veterinarians
●Euthanasia certified team members
Policy
When animals are identified as having an untreatable illness, life threatening injury or trauma, or an extreme
unresolvable behavioral issue, the Shelter Veterinarian or Director of Shelter Medicine, along with input from the
President, Vice President, and Directoral team members, may opt to perform humane euthanasia. Every humane
euthansia must be accompanied by a documented and approved reason and recorded following the procedures
contained in this document.
Definitions
●Humane Euthanasia:A painless way to end a life of a patient to end it’s suffering from life threatening
injury or trauma, incurable disease, or an unresolvable behavioral issue by injection of an overdose of
barbituates
●IV - Intravenous
●IC - intracardiac
Responsibilities
●Euthanasia certified staff will be responsible for showing the utmost compassion and respect for patient’s
who will be humanely euthanized throughout the entire procedure as well as compassion and care for the
patient’s body following humane euthanasia.
●Euthanasia certified staff will be responsible for working with the Sheter Veterinarian or Director of
Shelter Medicine to discuss any animal that meets the criteria for humane euthanasia.
●Euthanasia certified staff, along with a veterinarian must determine the appropriate reason for humane
euthanasia and document/record it appropriately.
●Euthanasia certified staff and Veterinarian(s) are responsible for completing humane euthanasia respectfully
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●Euthanasia certified staff are responsible for respectful handling of patient’s bodies following humane
euthanasia and processing them via Paws-E-track
Supplies Needed
●Needles and syringes of appropriate size based on the size of the animal
●Euthanasia solution (1mL per 10 lb)
●Sedation
●Cadaver bag
●Cadaver bag tag and tie
●Muzzle if needed
Reasons for Humane Euthanasia
●Medical severe - a patient that has a life threatening illness or injury that is unable to be treated
●Behavior - an animal that has shown extreme aggression and every opportunity for rehabilitation has failed
Procedures
●For behavior/aggressive animals, oral sedation may need to be given orally several hours prior to humane
euthanasia - discuss this with a veterinarian
●Identify the animal that is a candidate for humane euthanasia alongside the Shelter Veterinarian or the
Director of Shelter Medicine
●Once the decision has been made for humane euthanasia, a veterinarian or TWO euthanasia certified team
members (WITH VETERINARY APPROVAL) must sign the animal’s kennel card along with a date, exact
time, and reason for humne euthanasia
●Obtain a correct weight on the animal to be humanely euthanized
●Calcuate and draw up the euthanasia solution
○1mL per 10 lb
●Calculate and draw up or obtain the appropriate sedation protocol as determined by the Shelter Veterinarian
or Director of Shelter Medicine
●With assistance, bring the animal to the designated humane euthanasia area
●Administer the appropriate sedation
●Once the animal succumbs to the effects of the sedation, administer the euthanasia solution IV or IC
●Allow the euthanasia solution to take effect
●When the animal succumbs to the euthanasia solution, confirm death by ausculting the heart for a minimum
of 1 minute.
○There should be no heartbeat
●Once death is confirmed, place the animal in the cadaver bag
●Log onto Paws-E-Track online and submit the animal’s information for communal cremation and print the
identification tag (See corresponding SOP)
●Affix the tag to the cadaver bag containing the animal
●Respectfully place the animal into the designated holding freezer
●File the animal’s euthanasia authorized kennel card in the appropriate file
●Log all controlled substances/euthanasia solution in the designated logs (see corresponding SOP)
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