08.26.2024 TC Agenda Packet
TOWN OF TROPHY CLUB
MEETING AGENDA
TOWN COUNCIL
1 Trophy Wood Drive
Trophy Club, Texas 76262
August 26, 2024 6:00 PM Council Chambers
CALL WORK SESSION TO ORDER AND ANNOUNCE A QUORUM
WORK SESSION ITEM
1. Presentation and discussion on the Town's solid waste contract that expires in May 2025
and service options to consider for inclusion in future contracts. (Tamara Smith, Assistant
to the Town Manager)
ADJOURN WORK SESSION
CALL REGULAR MEETING TO ORDER (immediately following Work Session or 7:00
p.m., whichever is later)
INVOCATION led by Chaplain David Impwi
PLEDGES led by Council Member
Pledge of Allegiance to the American Flag
Pledge of Allegiance to the Texas Flag
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Council on any matter pursuant to Texas
Government Code 551.007. The Council is not permitted to discuss or take action on any
presentations made concerning matters that are not listed on the agenda. Presentations are
limited to matters over which the Council has authority. Speakers have up to three (3)
minutes or the time limit determined by the Presiding Officer. Each speaker must have
submitted their request to speak by completing the Speaker’s Form or may email
mayorandcouncil@trophyclub.org
COMMUNITY SPOTLIGHT
2. Northwest ISD - Destination Imagination Global Finals
3. Working for You... Trophy Club
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a) Update from Town Council Members
b) Update from Town Manager (Brandon Wright, Town Manager)
c) Quick Civic Tip (Dean Roggia, Town Attorney)
CONSENT AGENDA
This part of the agenda consists of non-controversial, or "housekeeping" items required by
law. Items may be removed from Consent by any council member by making such request
prior to a motion and vote.
4. Consider approval of the August 12, 2024, Town Council Work Session and Regular
Meeting Minutes. (Tammy Dixon, Town Secretary)
5. TUP-24-001 PD-30 Retail Construction Trailer
Consider a resolution approving a temporary use permit to allow a construction trailer on
PD-30 Lot 1, Block A property, generally located approximately 260 feet east of Trophy
Club Drive and approximately 253 feet north of SH 114, currently zoned Planned
Development District 30, Trophy Club Town Center, Trophy Club, Denton County, Texas.
(Matt Cox, Community Development Director).
6. Consider an ordinance of the Town of Trophy Club, Texas amending Section 1.08.032
“Board Established, Membership; Meetings” of Chapter 1 “General Provisions”; Article
1.08 “Parks and Recreation”; and Division 2 “Parks and Recreation Board” of the Town’s
Code of Ordinances, by decreasing the number of board members from nine (9) to seven
(7), and dissolving regular board member places eight (8) and nine (9). (Tammy Dixon,
Town Secretary)
7. Consider an ordinance of the Town of Trophy Club, Texas, amending Section 3.15.002
“Members” of Article 3.15 entitled “Building Standards Commission” of Chapter 3 “Building
Regulations” of the Code of Ordinances, regarding the composition of the Building
Standards Commission. (Tammy Dixon, Town Secretary)
8. Consider an ordinance approving a negotiated settlement between the Atmos Cities
Steering Committee and Atmos Energy Corp., Mid-Tex Division regarding the company’s
2024 Rate Review Mechanism filing. (Brandon Wright, Town Manager)
9. Consider approval of the FY 2025 Compensation Pay Plan, effective October 6, 2024.
(Denise Deprato, Director of Human Resources)
10. Consider authorizing the Town Manager to execute an audit services engagement letter
and agreement amendment with Forvis Mazars, LLP for the FY2024 annual audit. (April
Duvall, Director of Finance)
11. Consider approval of the annual rate increase for solid waste services from Allied Waste,
dba Republic Services effective September 1, 2024. (April Duvall, Director of Finance)
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12. Consider authorizing the Town Manager to negotiate and execute an interlocal agreement
with the City of Watauga, Texas for vehicle maintenance services in an annual amount
not to exceed $40,000. (Brandon Wright, Town Manager)
13. Consider a first amendment to the interlocal cooperation agreement for administration of
fire protection services with the Trophy Club Municipal Utility District No. 1 ("District")
Section C. Payment to change the timing of District payments to the Town of Trophy Club
from monthly to bi-annually; and authorize the Town Manager to execute same on behalf
of the Town. (Brandon Wright, Town Manager)
14. Consider rescheduling the November 11, 2024 Town Council Meeting to Tuesday,
November 12, 2024 to avoid a conflict with Veterans Day, which is a Town-recognized
holiday. (Tammy Dixon, Town Secretary)
PUBLIC HEARINGS
15. Case PD-AMD-24-003 PD-30 Amendment Multi-tenant Monument
Conduct a public hearing and consider an ordinance amending Planned Development
District 30 (PD-30) to allow a multi-tenant monument sign with a changeable electronic
variable message sign (CEVMS) display located at 2200-2300 SH 114 on Lot 2, Block A,
of the Trophy Club Town Center Addition, of the C. Medlin Survey, Abstract No. 823,
Trophy Club, Denton County, Texas. (Matt Cox, Director of Community Development)
16. Conduct a public hearing for the FY 2025 Proposed Budget and FY 2025-2030 Capital
Improvement Plan and schedule adoption of the FY 2025 Budget and FY 2025-2030
Capital Improvement Plan for the September 9, 2024 Town Council Meeting. (April Duvall,
Director of Finance)
INDIVIDUAL ITEMS
17. Consider an ordinance of the Town of Trophy Club amending Chapter 2 “Animal Control,”
Article 2.02 “Impoundment,” Section 2.02.001 “Generally,” Subsection (c) “Disposition of
Unclaimed Animals” to provide for forfeiture; and amending Appendix A “Fee Schedule,”
Article A1.000 “General Provisions,” Section A1.006 “Animal Control,” Subsection (a)
“Impound Fee,” of the Code of Ordinances. (Patrick Arata, Chief of Police)
18. Consider a resolution authorizing the defeasance of a portion of the Town's 2014
Certificates of Obligation for an additional amount not to exceed $125,000 to enable the
Town to lower future interest expenses and reduce its overall debt burden. (April Duvall,
Director of Finance)
EXECUTIVE SESSION
Pursuant to the following designated sections of the Texas Government Code, Annotated,
Chapter 551 (Texas Open Meetings Act), the Town Council will recess into executive
session to discuss the following:
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Section 551.071 Consultation with Town Attorney to seek legal advice regarding the Trophy
Club Municipal Utility District Boundaries:
Section 551.074 Personnel Matters to deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of a public officer or employee:
1) Town Manager
RECONVENE INTO REGULAR SESSION
ADJOURN
The Town Council may convene into executive session to discuss posted items as allowed
by Texas Government Code Sections 551.071 through 551.076 and Section 551.087.
CERTIFICATION
I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall
for the Town of Trophy Club, Texas, in a place convenient and readily accessible to the general
public at all times on the following date and time: August 21, 2024, at 5:30 p.m., and said
Notice of Meeting was also posted concurrently on the Town’s website in accordance with
Texas Government Code Ch. 551 at least 72 hours prior to the scheduled time of said meeting.
/s/ Tammy Dixon
Tammy Dixon, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
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TOWN COUNCIL COMMUNICATION
MEETING DATE: August 26, 2024
FROM: Tamara Smith, MSL, Assistant to the Town Manager
AGENDA ITEM: Presentation and discussion on the Town's solid waste contract that expires in
May 2025 and service options to consider for inclusion in future contracts.
(Tamara Smith, Assistant to the Town Manager)
BACKGROUND/SUMMARY: On August 11, 2020, the Town entered into an agreement with
Allied Waste Services of Fort Worth, LLC, also known as Republic Services of Fort Worth, to
provide solid waste and recyclable materials collection. The agreement is set for a five-year
term, beginning on June 1, 2020, and ending on May 31, 2025.
During the work shop, staff will provide a presentation regarding solid waste and recycling
management. This session aims to provide an in-depth look at the process of defining the Town
Council's expectations for the upcoming request for proposals (RFP), which the Town plans to
issue in September 2024. The purpose of this work session is to review the current contract
structure and service performance, and to explore opportunities identified by surrounding
municipalities for potential additions or modifications to the proposal structure.
By clarifying Council expectations before the RFP is issued, staff intends to develop the more
accurate and comprehensive proposal for solid waste and recycling management. This work
shop will help ensure that the Town continues to offer efficient, cost-effective, and
environmentally responsible waste management services to Trophy Club residents and
businesses.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: The August 11, 2020 contract set the rates for trash collection at $13.50 and
recycling at $4.77, totaling $18.27. As of August 9, 2023, the rates last increased to $14.60 for
trash and $5.16 for recycling. The franchise fees remain flat at 12%. Since the original contract,
there have been three price increases at the contract cap of 4%, with the third one presented
in August 2024 that is included for consideration on the August 26 Town Council Meeting
agenda.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Presentation
2. Current Solid Waste Contract
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ACTIONS/OPTIONS:
This agenda item is being presented for discussion and feedback purposes only. No action will
be taken by the Town Council during the work shop.
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Solid Waste & Recycling Management
August 26, 2024, Work Session
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Agenda
Purpose and Objectives
Contract Overview
Current Service Report
Opportunities
Proposal Structure
Feedback
Proposal Timeline
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Purpose and Objectives
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The purpose of seeking a new solid
waste and recycling contract is to
ensure that the Town continues to
provide its residents and businesses
with efficient, cost-effective, and
environmentally responsible waste
management services, while also
securing the best options available
to enhance service quality and
value.
Purpose
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Purpose
As we work to align Town Council objectives with
operational tasks throughout the year, this contract
clearly supports our strategic goal to Promote
Quality of Life. It does so by enhancing public
aesthetics and usability, leading to cleaner and
more inviting public spaces. Proper waste disposal
will also support community health and safety,
contributing to the overall well-being of residents.
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•Review current contract.
•Evaluate benchmark cities.
•Proposal structure.
•Provide feedback.
Objectives
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Contract Overview
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•Collection occurs at least twice per
week.
•Bulky waste pickup is on regular
collection days.
•Recycling collection is only on Fridays.
•The contractor provides each
commercial and industrial customer
with a container appropriate for their
needs.
•The contractor provides each
residential customer with a recycling
container.
Contract Overview
•12% franchise fee.
•The town can request a pilot program for 65-gallon
carts during the agreement term.
•Yard waste is to be bundled, no longer than 4 feet in
length, and weigh less than 50 pounds.
•Increases are capped at 4%, regardless of changes in
the Consumer Price Index.
•Approximately 13 people per month use the landfill,
costing around $5,500 annually.
•All disabled residents are entitled to receive special
pickup assistance.
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•Spring/Fall Clean-ups for:
•Household hazardous waste.
•Electronics recycling.
•Document shredding.
•Metal recycling.
•Bulk disposal.
•Free solid waste pickup for town owned
facilities:
•Town Hall
•Trophy Club Park
•Independence Park East
Contract Overview
•Park Maintenance Shed
•Trophy Club Pool
•Events
•30-yard container per year for 4th of July.
•Twice a year: five 30-yard roll-off containers at no
cost for accumulated residential customer trash,
yard waste, and loose brush.
•50 containers or event boxes (80–100-gallon
each), with a maximum of three times per year
for special events.
•Christmas Tree Recycling
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Current Service Report
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Missed Services
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•Missed Services
•Trash Missed: 81 instances from
(January-July)
•Recycling Missed: 20 instances
from (January-July)
•Submit Feedback
•Resident Feedback: 3 submissions
•Emails/Calls
•Voicemails from Residents: 9 (June
2023-June 2024)
•Emails to Information Address: 9
(June 2023-June 2024)
Report
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Tonnage & Diversion
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Opportunities
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•Flower Mound
•Northlake
•Westlake
•Southlake
•Keller
•Trophy Club
Benchmark Cities
•Argyle
•Grapevine
•Watauga
•Roanoke
•Bedford
•Justin
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Flower Mound
•Weekly bulk/brush pickup (up to 4 cubic yards).
•Free landfill access once per month with proof of residency.
•Household hazardous waste and electronic waste collection from your home.
•Contractor contributes $5,000 annually to Keep Flower Mound Beautiful.
Northlake
•Extra cart: monthly charge applies.
•Front Door pickup for household hazardous waste.
•Bulk pickup on regular service days.
Benchmark Cities
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Westlake
•Bulk trash pickup 2nd and 4th Fridays of the month.
•Extra cart: monthly charge applies.
Keller
•Bulk pickup on second service day of each month.
•Offer monthly household hazardous waste and electronics waste available on a call-in basis.
Argyle
•Dedicated webpage for trash contractor information.
Benchmark Cities
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Benchmark Cities
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Grapevine
•Year -round drop-off for household hazardous waste at Environmental Collection Center.
•Grapevine Recycle Day.
Watauga
•Additional carts available for trash and recycling.
•Household hazardous waste and electronic waste collection from your home.
•No bundled brush.
•Bulk trash pickup on regular collection days.
Benchmark Cities
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Roanoke
•Contractor contribution of $3,500 to the 4th of July event.
•Contractor contribution of $3,000 for education/promotional programs.
Bedford
•Partnership with local charity for curbside pickup of unwanted clothing and household items.
•Free household hazardous waste disposal at Fort Worth Environmental Collection Center.
Justin
•Dedicated webpage for trash contractor information.
•Front Door household hazardous waste pickup.
•On-call bulk trash pickup.
Benchmark Cities
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Benchmark Cities
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Rates
$24.04
$23.86
$20.74
$19.76
$19.18
$18.62
$17.97
$17.58
$17.36
$15.23
$15.21
$14.50
$- $5.00 $10.00 $15.00 $20.00 $25.00 $30.00
Flower Mound
Northlake
Westlake
Trophy Club
Southlake
Keller
Argyle
Grapevine
Watagua
Roanoke
Bedford
Justin
Solid Waste and Recycling Rates
Fiscal Year
2024-2025
Rate Increase
$20.55
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Collection Days Per Week
1 1 1
2 2 2
1
2
1 1
2
1
0
1
1
2
2
3
Flower
Mound
Northlake Westlake Southlake Keller Trophy Club Argyle Grapevine Watagua Roanoke Bedford Justin
Days Per Week
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•Flower Mound
•Southlake
Benchmark Cities
•Roanoke
•Justin
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Flower Mound
•2.6% Fixed.
Southlake
•Any increase over 3% will need Council approval.
Roanoke
•4% increase annually.
Justin
•4% increase annually.
Annual Increases
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Franchise Fees
10%10%
12%
5%
10%
0%
2%
4%
6%
8%
10%
12%
14%
Flower Mound Southlake Trophy Club Roanoke Justin
Franchise Fees
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On-Demand Hazardous Waste Collection
•Scheduled pickups.
Free or Discounted Yard Waste Collection
•Additional yard waste pickup.
•Composting programs.
Enhanced Curbside Services
•Free extra containers.
•Extra containers available at cost.
•Emergency pickup service.
•Charity partnerships.
Opportunities
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Contractor Contributions
•Contributions to events.
•Port -a-potty delivery
•Fund contributions for
educational purposes.
Communication Channels
•Specialized weblink for
information.
•Waste services FAQ.
Landfill Access
•Free access to landfills. (fixed
amount on regular residential bill)
Opportunities
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Pickup
•On-call bulk pickup.
•Front door household hazardous
waste pickup.
•Weekly bulk pickup.
Environmental Collection Centers
•Free disposal of household
hazardous waste.
Brush
•Not bundled.
Specialized Days
•Recycle Day.
Opportunities
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Proposal Structure
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Proposal Structure
Base Proposal
Solid Waste Twice a Week.
Customer Provides Container
Brush Collection Once a Week. (4ft,
50lbs Bundled)
Bulky Waste Collection Once a Week.-
No Restrictions (Additional collection
upon request with a user-fee billed by
contractor)
Recyclable Material Once a Week. (18-
gallon)
Solid Waste Removal at Town Owned
Facilities.
Five (5) Thirty (30) yard roll off
containers twice per year.
Curbside collection of Christmas Trees
twice during a two-week period.
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Proposal Alternatives
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Proposal Alternatives
Alternative A Alternative B Alternative C Alternative D
Solid Waste ONCE a Week Solid Waste TWICE a Week Solid Waste ONCE a Week Solid Waste TWICE a Week
Customer Provides Containers Contractor Provides Containers Contractor Provides Containers Customer Provides Containers
Brush Collection Once a Week (4ft,
50lbs Bundled)
Brush Collection Once a Week (4ft,
50lbs Bundled)
Brush Collection Once a Week (4ft,
50lbs Bundled)
Brush Collection Once a Week (No
bundling required)
Bulky Waste Collection Once a Week-
No Restrictions (Additional collection
upon request with a user-fee billed by
contractor)
Bulky Waste Collection Once a Week-
No Restrictions (Additional collection
upon request with a user-fee billed by
contractor)
Bulky Waste Collection Once a Week-
No Restrictions (Additional collection
upon request with a user-fee billed by
contractor)
Bulky Waste Collection Once a Week-
No Restrictions (Additional collection
upon request with a user-fee billed by
contractor)
Recyclable Material Once a Week (18-
gallon)
Recyclable Material Once a Week (96-
gallon cart) provided
Recyclable Material Once a Week (96-
gallon cart) provided
Recyclable Material Once a Week (18-
gallon)
Solid Waste Removal at Town Owned
Facilities
Solid Waste Removal at Town Owned
Facilities
Solid Waste Removal at Town Owned
Facilities
Solid Waste Removal at Town Owned
Facilities
Five (5) Thirty (30) yard roll off
containers twice per year.
Five (5) Thirty (30) yard roll off
containers twice per year.
Five (5) Thirty (30) yard roll off
containers twice per year.
Five (5) Thirty (30) yard roll off
containers twice per year.
Curbside collection of Christmas Trees
twice during a two-week period
Curbside collection of Christmas Trees
twice during a two-week period
Curbside collection of Christmas Trees
twice during a two-week period
Curbside collection of Christmas Trees
twice during a two-week period
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Options
Would you like to see the following in the
alternatives?
•Free landfill access options.
•On-call household hazardous waste
collection.
•Up to 50 containers or event boxes,
80–100-gallon size, max 3 times per
year for special events.
•Delivery/removal of porta-potties for
events?
•Any other options?
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•Review current contract
•Evaluate benchmark cities
•Proposal Structure
•Provide feedback
Objectives
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Feedback
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Proposal Timeline
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Workshop •August 26, 2024
Tentative
Proposal
Release Date
•September 2024
Tentative
Proposal Due
Date •October 2024
Tentative
Review and
Interviews •November 2024
Council
Presentation
Potential
Approval
•December 2024/
January 2025
Proposal Timeline
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social media | email | website
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3
l•
EXCLUSIVE CONTRACT FOR SOLID WASTE AND RECYCLABLE MATERIALS
COLLECTION, TRANSPORTATION AND DISPOSAL SERVICES FOR
THE TOWN OF TROPHY CLUB, TEXAS
THIS EXCLUSIVE CONTRACT FOR SOLID WASTE AND RECYCLABLE
MATERIALS COLLECTION, TRANSPORTATION AND DISPOSAL SERVICES FOR THE
TOWN OF TROPHY CLUB, TEXAS (the "Agreement") is entered into effective this I I t,-k
day of 2020, between The Town of Trophy Club, Texas, a home rule municipal
corporatienton County and Tarrant County, Texas (the "Town"), and Allied Waste
Services of Fort Worth, LLC dba Republic Services of Fort Worth("Contractor").
RECITALS
WHEREAS, Contractor is in the business of providing Solid Waste and Recyclable
Materials collection, transportation and disposal services; and
WHEREAS,the Town desires to engage Contractor, and Contractor desires to be engaged,
as the exclusive provider of Solid Waste and Recyclable Materials collection, transportation and
disposal services for all Customers requiring such service within the geographical limits of the
Town.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained and other good and valuable consideration, received to the full satisfaction of each of
them, the parties hereby agree as follows:
A. Definitions: For purposes of this Agreement, the following terms have the meanings
specified below:
1. Agreement: Has the meaning specified in the introductory paragraph of this
document.
2.Brush: Any limbs, branches, construction materials and other items, which cannot
be placed into disposable containers but have been cut so as not exceed four feet in
length.
3. Bulky Items or Bulky Waste: Stoves, refrigerators that have had CFC's removed by
a certified technician, water tanks, washing machines, furniture, and other large
household items of a similar nature other than construction debris, dead animals, or
hazardous waste
4.Commercial Containers: All metal containers supplied by the contractor affording
adequate capacity to service a customer so as to prevent spillage, unsightly and
unsanitary conditions.
5.Customer: Any residential, commercial, industrial, or governmental institution,
enterprise or concern of any nature, form or combination, whether or not operated
for a profit located within the geographical limits of the Town.
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a
6.Construction Debris: Waste building materials resulting from construction,
remodeling, repair and demolition operations on pavements, buildings and other
structures, provided, however,
7.Construction Debris: Shall not include asbestos containing materials.
8.Container: Means (i) a metal or plastic container supplied by Contractor; or (ii)
plastic bags, cardboard,metal or wooden boxes having no outside dimension of more
than four feet, no larger than thirty-three gallons in capacity and capable of
containing Solid Waste without leaking or emitting odors and that weigh, when
loaded, less than 50 pounds.
9.Contractor: Has the meaning specified in the introductory paragraph of this
Agreement.
10. Debris: All dirt, concrete, rocks, bricks or other waste building materials.
11. Hazardous Waste: Means (i) petroleum and petroleum products, radioactive
materials, asbestos in any form that is or could become friable, urea formaldehyde
foam insulation, transformers or other equipment that contain polychlorinated
biphenyls, and radon gas; and (ii) any other chemicals, materials or substances
defined as or included in the definition of "hazardous materials," "hazardous
wastes," "hazardous substances," "toxic wastes," "toxic pollutants,"
contaminates," "pollutants," "infectious wastes," "medical wastes," "radioactive
wastes," "sewage sludges" or words of similar import under any applicable
environmental law.
12. Recyclable Materials: Material that has been recovered or diverted from the
nonhazardous waste stream for the purposes of reuse, recycling, or reclamation, a
substantial portion of which is consistently used in the manufacture of products that
may otherwise be produced using raw or virgin materials and which materials
Contractor can sell for processing and use or reuse, including newsprint, magazines,
plastic (PET and HDPE) bottles, glass containers, aluminum cans and metal (tin)
cans.
13. Solid Waste: All waste generated by any Customer, including Construction Debris,
Special Waste, Bulky Waste and Yard Waste, but excluding, however, Hazardous
Waste.
14. Special Waste: Soils; media; debris or other material resulting from underground
storage tank removal or from other contaminated site remediation or investigation;
manufacturing or industrial process waste; sludges; asbestos waste;powders; ashes;
pollution control waste; any waste designated as "special waste" or similarly under
any applicable law or so designated by Contractor by general description; or any
waste that requires other than nominal handling, storage, management, transfer or
disposal.
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15.Town: Has the meaning specified in the introductory paragraph of this Agreement.
16.Yard Waste: Grass clippings, yard cleanings, leaves, tree limbs and branches that
have been cut so as not exceed four feet in length, and other similar items.
B.Term: The term of this Agreement shall be for a five-year period beginning June 1, 2020
and ending on May 31, 2025. The term may be extended for an additional five year
period, on the same terms and conditions as set forth in this Agreement, by mutual
consent of the parties, each expressed in writing and given at least 60 days before the end
of the term.
C.Scope of Work I Exclusive Right: The Town hereby grants to Contractor the exclusive right
during the term of this Agreement to collect, transport and dispose of Solid Waste and
Recyclable Materials from all Customers located within the geographical limits of the Town.
The Town represents and warrants that it has the authority to grant such exclusive right as
set forth in this Agreement. Contractor shall provide all services necessary to perform its
duties as more specifically described herein. Such work shall be performed in accordance
with the terms and conditions outlined in this Agreement.
D.Service Operations and Performance
1.Frequency of Service; Routes: Contractor shall collect Solid Waste from each
residential Customer at least twice per week. Contractor and each commercial or
industrial Customer shall agree on the frequency of collections; provided however,
that such collection shall be at least one ( 1) time per week. Contractor shall provide
the Town with proposed collection schedules and routes, including any amendments
thereto, for acceptance by Town. Such acceptance shall not be unreasonably
withheld. Primary collection days for solid waste collection shall be Tuesday and
Friday and primary collection day for collection of Recyclable Material shall be
Friday unless otherwise agreed to in writing by the parties hereto.
2.Holidays: Thanksgiving Day, Christmas Day, New Year's Day shall be holidays for
the purposes of this Agreement. Contractor may decide to observe any or all of the
above-mentioned holidays by suspension of collection services for the holiday, but
such decision in no manner relives the contractor of its obligation to provide refuse
and recyclable materials collection at residential units at least one time per week.
3.Hours of Service: Contractor shall provide services for residential customers between
the hours of 7:00 a.m. and 7:00 p.m., Monday through Saturday. No collections will
be made on Sunday unless approved in advance by the Town.
E.Office and Field Employee Requirements: Contractor shall maintain an office that
customers and the Town may contact by local telephone exchange. The office shall be
equipped with sufficient personnel and equipment to respond to customer inquiries between
8 a.m. and 6 p.m., Monday through Friday and 8 a.m. through 12 p.m. on Saturday. All
inquiries and complaints received by Contractor will be responded to within 24 hours. The
contractor shall keep a complaint log in a format agreed upon by the parties that may be
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reviewed by the Town at any time. Such log shall include name, address, phone number,
type of complaint, time and date, resolution and response time and date of response.
All field employees of the contractor shall wear uniforms identifying them as employees
of Contractor. Employees driving the Contractor's vehicles shall, at all times, possess and
carry a valid Class B vehicle operator's license from the State of Texas or other such license
as required by law. Contractor's employees, officers and agents shall, at no time, be
allowed to identify themselves or in any way represent themselves as being employees or
agents of the Town of Trophy Club. The Contractor shall prohibit the drinking of alcoholic
beverages or the use of controlled substances by employees while on duty or in the course
of performing duties under this Agreement. Contractor shall also prohibit its employees
from looking through or opening Solid Waste Containers while on duty or in the course of
performing duties under this Agreement, except that such conduct may be allowed when
necessary. for Contractor's employees to perform their duties under this Agreement.
F. Damage / Property Loss: Contractor shall make repairs wherever its vehicles or
equipment cause ruts or other damage by leaving paved surfaces or other such
circumstances. Contractor shall be held responsible for any breakage, damage, or loss of
the Town's equipment or supplies resulting from negligence of the Contractor or his/her
employees, agents, representatives or subcontractors while performing services under
this Agreement. Contractor shall immediately report to the Town Manager any such
damages or loss. If, at any time the Town has reason to believe such conditions resulted
from acts or omissions on the part of Contractor or his/her employees, agents,
representatives or subcontractors, Contractor agrees to submit all involved personnel,to
a polygraph examination performed by a designated authority.
G. Containers: Contractor shall supply each commercial and industrial Customer with a
Commercial Container appropriate to the needs of the establishment, as agreed upon by the
Customer and Contractor. If a Container is damaged(including graffiti or other vandalism)
without fault of Contractor, Contractor may charge the applicable Customer to repair or, if
necessary,replace the Container.Contractor shall provide(or has previously provided)each
residential Customer with a recycling Container, which shall be dedicated solely to the
collection of Recyclable Materials. Contractor shall be entitled to charge the Customer for
replacement of any recycling Container that is lost, stolen or destroyed after a residential
Customer is initially provided a recycling Container.
H. Collection of Residential Waste: Each Customer shall be responsible for placing Containers
in a location that can be serviced in a safe and efficient manner. Residential Customers shall
place Containers at the curb for collection. Contractor shall collect all items placed at the
curb for collection, provided that such Solid Waste is either:
1.Containerized in a plastic bag of 50 pounds or less in weight; or
2.Placed in a container supplied by the resident; or
3. If such materials are Yard Waste, cut and tied in bundles not to exceed four feet in
length and 50 pounds in weight. Contractor shall collect fencing materials generated
Page 49 of 324
by residential Customers resulting from repair and remodeling projects, provided
that fence panels must be cut into four-foot by four-foot sections and loose pickets
must be tied and bundle and cut to a length not to exceed six-feet in length.
Contractor shall also collect construction materials that are either
a.Placed in container not to exceed 50 pound in weight; or
b.Cut and tied in bundles not to exceed four feet in length and 50 pounds in
weight. Contractor shall comply with all applicable federal and state
regulations and laws applicable to the services to be provided pursuant to
this Agreement.
I.Collection of Bulky Waste: Contractor shall collect Bulky Waste from residential
Customers at no additional cost to the Customer on regular service days.
J.Collection of Special Waste: Contractor shall have no obligation to collect any Special
Waste unless such has been adequately and properly screened and profiled and Contractor
determines that Contractor can dispose of such Special Waste in its disposal facility in
accordance with applicable law and Contractor's operating policies and procedures.
K. Collection of Recyclable Materials: Contractor shall collect Recyclable Materials from
residential Customers that are placed at the curb in the provided recycling Containers.
Recycle containers shall be provided at no charge to resident. Contractor shall collect
Recyclable Materials at least weekly from each residential Customer on one of the days
scheduled for Solid Waste collection. Town has the option to request a pilot program for 65
gallon carts during the term of the agreement.
L. Monthly Recycling Reports: Contractor shall provide Town with monthly recycling reports
within five(5) days from the end of the period being reported which will include summaries
of tonnages of all materials recovered, by type of material, summaries of tonnages of all
materials sold, by type of material, material market prices, resident participation rates in
terms of weekly and monthly set-out counts with a description of the method used to
determine these rates, and other information provided by mutual consent of both parties.
M. Collection from Town Facilities: Contractor shall collect Solid Waste from facilities owned
by the Town. Contractor shall not charge for collection,transportation and disposal of waste
at Town owned facilities; provided, however, such no charge collection shall not include
collection, transportation and disposal of industrial waste, Special Waste or Construction
Debris resulting from public works and other construction projects. One 30-yard container
per year will be provided to the Town at no cost for 4 h of July events. In addition, twice
each year of the term of this Agreement, Contractor shall provide five 30-yard roll off
containers at no cost to the Town for the purpose of allowing residential Customers to
dispose of accumulated household trash, yard trash, and loose brush (in accordance with
Town's ordinances) which is not normally removed by Contractor's regular collection
services. The Town and Contractor shall agree upon the dates for such service. Any
additional containers in excess of the eleven(11) 30-yard roil off containers per year will be
charged at Contractor's regular rate. Contractor shall supply a maximum of fifty (50)
Page 50 of 324
f
containers or event boxes which shall be of the eighty(80)to one hundred(100)gallon size.
Such containers or boxes shall be supplied a maximum of three times per year for special
events and shall be supplied at no charge to the Town.
N.Collection Equipment: All of Contractor's vehicles shall be licensed in the State of Texas
and shall operate in compliance with all applicable state, federal, and local regulations.
All vehicles shall be kept in proper repair and sanitary condition. Each vehicle shall bear,
as a minimum, the name and phone number of Contractor plainly visible on the vehicle,
in letters and numbers not less than two inches in height. All vehicles shall be sufficiently
secured so as to prevent any littering of Solid Waste and leakage of fluid.No vehicle shall
be willfully overloaded. Contractor will be responsible for cleaning up any Solid Waste
that spills or is scattered from Contractor's vehicles. Contractor shall, if necessary, hand
clean all spillage from its collection activities. Spillage not resulting from collection or
due to improper or inadequate Containers or overfilling of Containers shall either be
picked up or promptly reported to the Town. All open type collection vehicles shall be
covered during movement. All collection vehicles shall be washed and deodorized
weekly. The Town reserves the right to inspect all such vehicles at any time. If the Town's
inspector determines the vehicles or equipment to be offensive or unsafe, Contractor shall
repair, clean or deodorize the vehicles or equipment at Contractor's sole expense.
0. Discontinued Service: Contractor reserves the right to discontinue service to any Customer
that fails to comply with any requirement of this Agreement, including failure to pay for
services rendered, or providing other than Solid Waste to Contractor for collection.
Contractor shall report to the Town the termination or denial of service to any Customer
and provide information related to termination or denial. Any Customer that has been
denied service or whose service has been discontinued for any reason other than
nonpayment may appeal the decision to the Town. The Town shall determine whether the
service should be reinstated and submit its decision to Contractor; provided, however, that
in no event shall Contractor be obligated to reinstate service if it has not been paid for
services rendered.
P.Missed Collections: If a regularly scheduled collection is missed by Contractor through no
fault of the Customer, a special collection will be required of Contractor within twenty-
four(24)hours after Contractor is notified on the missed collection. Should a dispute arise
between the Town, Contractor, and/or a Customer as to whether Contractor actually failed
to make a collection (whether Contractor missed a pickup) the decision of the Town on
such matter shall be fmal and Contractor agrees to abide by said decision. However, it is
understood and agreed by and between the Town and Contractor that if any Customer fails
to timely place brush or Containers out, maintains improper or inadequate Containers for
the nature,volume or weight of Solid Waste to be removed from the Customer's premises,
or places improper bundles or volumes of Solid Waste for collection, Contractor may
refrain from collecting all or a portion of Solid Waste and shall notify the Town of the
reason for such non-collection. Contractor may refuse to collect the contents of any
Container that contains any material that is not Solid Waste. Contractor shall provide
notice to the Customer of the reason for such non-collection(unless such non-collection is
the result of the Customer's failure to timely place the Containers out for collection).
Contractor's notice to the Customer shall be in writing, attached to the Container or the
front door of the Customer's premises and shall indicate the nature of the violation and the
correction required so that such Solid Waste may then be collected on the next regular
collection date. If Contractor fails to collect the Solid Waste from a Customer's premises
without cause, Contractor shall collect such Solid Waste within 24 hours after a
notification by the Customer.Page 51 of 324
Q.Telephone Number: Contractor shall maintain a local or toll-free telephone number where
service may be applied for and complaints can be made. The telephone number shall be
staffed between 8:00 a.m. and 6:00 p.m., Monday through Friday, and 8:00 a.m. through
12:00 p.m. on Saturday.
R. Complaints: All complaints received by Contractor will be responded to within 24 hours.
Contractor will maintain and make available to the Town a log of all complaints that will
record the name, address, phone number, type of complaint, time and date, resolution and
response time and date of response. The Town shall notify Contractor of any complaints it
receives by the next regular work day after receipt of the complaint.
S.Weather Days: If weather conditions make a scheduled collection unsafe,Contractor shall
use its commercially reasonable efforts to collect any missed stops as soon as practicable.
T.Holidays: Contractor shall observe the following holidays as non-collection days: New
Years' Day; Thanksgiving Day; and Christmas Day. When a collection day is missed due
to the Holiday schedule, Contractor will collect Solid Waste for such missed day on the
following day.
U.Title: Title to Solid Waste and Recyclable Materials shall pass to Contractor when placed
in Contractor's collection vehicles. Title to waste that is not Solid Waste shall remain with
the Customer and shall not be deemed to pass to Contractor.
V. Permits: Contractor shall obtain all permits and licenses required in connection with the
services to be performed by Contractor pursuant to this Agreement.
Rates: Contractor shall perform the services required hereunder at the rates set forth on
Exhibit "A", a copy of which is attached hereto and incorporated herein. The rates set forth
on Exhibit "A" for Solid Waste collection and disposal shall be fixed for the first one year
of the term of the Agreement. Thereafter, the rates for Solid Waste collection and disposal
shall be adjusted annually during the term of this Agreement. By the percentage increase, if
any, in the Consumer Price Index for Water/Sewer/Trash, the increase shall not exceed four
4)percent. If the specified index ceases to be available,the parties shall use the most closely
comparable index then available.
W. Billing
1. Residential Customers: The MUD shall bill all residential customers, and shall pay
Contractor on a monthly basis in accordance with this section. The MUD shall make
such payment to Contractor by the 15th of the month following the month service
was rendered, the Town is responsible to oversee all payments to Contractor.
Contractor shall be entitled to payment for all services for which payment has been
billed by the MUD less the franchise fee due hereunder due Town in accordance
with subsection"c"of this Section. The MUD shall pay to Contractor the net service
charge less an twelve percent franchise fee. Along with this payment, the
MUD shall provide monthly the count of all residential Customers billed
2.Other Customers: Contractor shall bill all Customers, other than residential
Customers. Contractor shall pay the Town a fee equal to twelve percent of the
revenues actually collected from Customers billed by Contractor. Such payment
shall be due, on or before the last day of each month. Such fee will be based on thePage 52 of 324
gross amount collected for all services rendered during the preceding month,
excluding any sales or other taxes collected. Town reserves the right to audit the
billing and payment records of Contractor for all such other customers.
X.Default by Contractor I Termination: The Town reserves the right to observe closely the
refuse collection, disposal, recycling and salvage operations and if, in the opinion of the
Town there has been a breach of contract, the Town shall notify the contractor in writing,
specifying the manner in which there has been a breach of contract. It shall be an event of
default under this Agreement if Contractor fails to observe and perform any material term,
covenant or agreement contained in this Agreement to be performed by Contractor and such
failure continues for a period of 30 days after notice to Contractor specifying the nature of
such failure and requesting that it be remedied. If Contractor fails to cure a default under
this Agreement within 30 days after its receipt of notice from the Town, unless during the
cure period Contractor has taken remedial steps the effect of which would be to enable
Contractor to cure such event of default within an additional 15 day period following the
expiration of the 30-day cure period, the Town may, by written notice to Contractor,
terminate this Agreement.
Y.Insurance: Contractor shall maintain in full force and effect throughout the term of this
Agreement and including any extension the following types of insurance in at least the limits
specified below:
Z.Bond Required: Contractor shall maintain in full force and effect throughout the term of this
Agreement, including any and all extensions, a performance bond in the amount of$90,000.00
to secure Contractor's faithful performanc e of all obligations imposed by this Agreement. Such
bond shall be issued by a company acceptable to the Town. Recovery on the performance
bond shall be the Town's sole and exclusive damages for any breach of Contractor's obligations
under this Agreement ( other than Contractor's indemnification obligations under Section 10,
which shall not be so limited).
AA. Indemnification
Contractor hereby agrees to indemnify, defend and hold harmless Town and all of its officials,
officers, agents and employees, in both their public and private capacities, from and against
any and all liability, claims, losses, damages, suits, demands or causes of action arising out
of or in connection with the performance of this Agreement, including but not limited to all
expenses of litigation and/or settlement, court costs and attorney fees which may arise by
reason of injury to or death of any person or for loss of, damage to, or loss of use of any
property, to the extent occasioned by the negligent error, act or omission of Contractor,
including gross negligence or willful misconduct in the performance of its duties hereunder
or for breach of this Agreement by Contractor, its officers, agents, employees, subcontractors,
invitees or any other person for whom Contractor is legally liable, and Contractor shall at its
own cost and expense defend and protect Town from any and all such claims and demands.
In any and all claims against any party indemnified hereunder by any employee of
Contractor, any subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable, the indemnification obligation herein
provided shall not be limited in any way by any limitation on the amount or type of damages,
compensation or benefits payable by or for Contractor or any subcontractor under workman's
compensation or other employee benefit acts.
Page 53 of 324
BB. General Provisions
1. Governing Law; Dispute Resolution:
a.The laws of the State of Texas shall govern the validity, construction,
interpretation, and effect of this Agreement. Exclusive venue shall lie in
Denton County, Texas.
b.In the event that a dispute arises out of the terms of this Agreement or the
performance of either party hereunder, prior to either party filing suit in a
court of law,the parties agree to submit the dispute to either two(2)one-half
day sessions or one(1)full day session of non-binding mediation. The parties
shall share the costs of mediation equally.
CC. Assignment: No assignment of this Agreement or any right under this Agreement shall
be made in whole or in part by Contractor without the prior written consent of the Town,
which consent shall not be unreasonably withheld; provided, however, Contractor may
assign this Agreement to any affiliate of Contractor or as a collateral assignment to any lender
to Contractor or any of its affiliates.
DD. Binding Effect;No Third Party Beneficiaries: This Agreement shall be binding upon
and inure solely to the benefit of the parties hereto and their permitted assigns. Nothing in
this Agreement is intended to or shall confer upon any party that is not a party to this
Agreement any legal or equitable right, benefit or remedy of any nature whatsoever.
EE. Amendment: This Agreement may not be amended except by a written instrument
executed by each party to this Agreement.
FF. Merger Clause: This Agreement constitutes the final and complete agreement and
understanding between the parties. All prior and contemporaneous agreements and
understandings, whether oral or written, are to be without effect in the construction of any
provision or term of this Agreement if they alter, vary or contradict this Agreement.
GG. Illegal and Invalid Provisions: Should any term, provision or other part of this
Agreement be declared illegal it shall be excised and modified to conform to the
appropriate laws and regulations. Should any terms, provision, or other part of this
Agreement be held to be inoperative, invalid or unenforceable, such provision or portion
thereof shall be reformed in accordance with applicable laws and regulations. In both
cases of illegal and invalid provisions, the remainder of the Agreement shall not be
affected but shall remain in full force and effect.
HH. Compliance with Applicable Law: Contractor shall comply with all applicable federal,
state, and local laws and regulations, including all laws and ordinances amended or enacted
subsequent to the execution of this Agreement and which are applicable to Contractor's
performance or the services provided hereunder.
II. Waivers: A waiver by either party of any breach of any provision hereof shall not be
Page 54 of 324
r'.
taken or held to be a waiver of any succeeding breach of such provision or as a waiver
of any provision itself No payment or acceptance of compensation for any period
subsequent to any breach shall be deemed a waiver of any right or acceptance of
defective performance.
JJ. Notices: All notices or other communications required under this Agreement shall be in
writing and may be given by depositing the same in the United States mail, addressed to the
party to be notified, postage prepaid and registered or certified with return receipt requested,by
overnight courier, or by delivering the same in person to such party, addressed as follows:
Address for notices to the Town: Town Manager
1 Trophy Wood Drive
Trophy Club, Texas 76262
Address for notices to Contractor: 6100 Elliot Reeder Road
Fort Worth 76117
Attention: General Manager
KK. Construction: The headings in this Agreement are inserted for convenience only, and shall
not constitute a part of this Agreement or be used to construe or interpret any of its provisions.
The parties have participated jointly in the negotiation and drafting of this Agreement. If a
question of interpretation arises, this Agreement shall be construed as if drafted jointly by
the parties, and no presumption or burden of proof shall arise favoring or disfavoring any
party by virtue of the authorship of any provision of this Agreement. The word "include" or
including" means include or including, without limitation.
LL.Counterparts: This Agreement may be executed in two or more original or facsimile
counterparts, each of which shall be deemed an original and all of which together shall
constitute but one and the same instrument.
IN WITNESS WHEREOF, the undersigned have entered this Agreement as of the day and
year first above written.
Date
Allied Waste Services of Fort Worth, LLC
Date Auqust 21, 2020
Mayor C.Nick Sanders
Trophy Club,Texas
Date:Z®
Steve Norwood, Town Manager
Trophy Club, Texas
Page 55 of 324
Allied Waste Services dba Republic Services
Franchised City Rates
Town of Trophy Club
Attachment A
COMMERCIAL FRONT-LOAD RATES
PICKUPS PER WEEK
SIZE 1 X 2 X 3 X 4 X 5 X 6 X EXTRA
2 YD 76.92 $ 149.69 $ 224.50 $ 299.32 $ 374.18 $ 449.00 $ 25.85
3 YD 89.33 $ 174.50 $ 261.73 $ 348.96 $ 436.19 $ 523.46 $ 30.06
4 YD 101.75 $ 199.30 $ 298.95 $ 398.60 $ 498.25 $ 597.91 $ 34.24
b YD 126.55 $ 248.92 $ 373.38 $ 497.85 $ 622.28 $ 746.78 $ 42.57
8 YD 1 $ 151.351 $ 298.561 $ 447.82 1 $ 597.08 1 $ 746.39 $ 895.65 $ 50.93
COMMERCIAL RECYCLING (OCC ONLY)
SIZE 1 X
6 YD 74.64 OCC per month
8 YD 88.84 OCC per month
COMMERCIAL ROLLOFF RATES
Size Type Delivery
Rental Per Total Per Deposit Per
Day Load Cont
20 YD OPEN 115.51 $ 8.90 $ 484.50 $ 337.63
25 YD OPEN N/A N/A N/A S 337.63
30 YD OPEN 115.51 $ 8.90 $ 521.16 $ 337.63
35 YD OPEN 115.51 $ 8.90 N/A NEGO
40 YD OPEN 115.51 $ - $ 657.48 $ 337.63
28 YD COMP NEGO NEGO NEGO NEGO
30 YD COMP NEGO NEGO NEGO NEGO
35 YD COMP NEGO NEGO NEGO NEGO
40 YD 1COMP NEGO NEGO NEGO NEGO
42 YD ICOMP NEGO NEGO NEGO NEGO
Mud Containers Per Ton Monthly I Total per
Rental Load
20 YD JOPEN 15.41 1 $ 70.07 1 $ 274.23
FRANCHISE FEE 12%
Commercial Handload 1 X Per Week 20.16 Per Month(4 bag limit)
Casters $ 34.67 Per Month Extra Yardage $ 35.00
Locks 32.90 Per Month
Residential Curbside Trash 13.50 Per Month
Residential Recyling(18 Gal Bins) 4.77 Per Month
Residential&Recycle TOTAL 18.27 Per Month
EFFECTIVE DATE 8/1/2020 TOWN HALL PHONE# 682-237-2900
August 11,2020
Page 56 of 324
i
TC*
TOWN OF
TROPHY CLUB
Proposed Rates and Service
Jeri Harwell
Municipal Sales Manager
Mike Hue R
REPUBLIC
ICESj ,AWr Page 62 of 205
W.
AugSERVIo 0
Page 57 of 324
Contract Comparison
Current Proposed
12.37 - Trash 13.50 - Trash
3.77 - Recycle 4.77 - Recycle
Includes 12% Franchise Fee Includes 12% Franchise Fee
Free Service at all Town Facilities 0 Free Service at all Town Facilities
Free Service at all Town Events 0 Free Service at all Town Events
Trash and Recycle Trash and Recycle
Christmas Tree Recycling 0 Christmas Tree Recycling
Franchise Fee Included in Rates - 12% 0 Franchise Fee Included in Rates - 12%
No Increase to Trash Rates for 0 4% Increase to Commercial/Industrial
Residential or Commercial 0 Increase to Trash Rates for Residential or
Spring/Fall Clean-Ups - 2 hour Commercial - W/S/T CPI Index - no
Household Hazardous Waste (HHW) more than 4%
Electronics Recycling 0Spring/Fall Clean-Ups - 4 hour
Document Shredding Household Hazardous Waste (HHW)
Metal Recycling Electronics Recycling
Bulk Disposal Document Shredding
Service Provided - Curbside Metal Recycling
Twice per week trash - bags or Bulk Disposal
customer containers Service Provided - Curbside
Once per week recycle - 18 gallon Twice per week trash - bags or
bins (limit 2) customer containers
Once per week recycle - 18 gallon
bins (no limit)
Town Council Meeting Page 63 of 205 August 11,2020 2
Page 58 of 324
COMMERCIAL FRONT-LOAD RATES
PICKUPS PER WEEK
SIZE 1 X 2 X 3 X 4 X 5 X 6 X EXTRA
2 YD 73.96 143.93 215.87 287.81 359.79 431.73 25.85
3 YD 85.89 167.79 251.66 335.54 419.41 503.33 30.06
4 YD 97.84 191.63 287.45 383.27 479.09 574.91 34.24
6 YD 1 121.68 239.35 359.02 478.70 598.35 718.06 42.57
Current
8 YD 145.53 287.08 430.60 1 574.12 1 717.68 1 861.20 1 50.93
Rates - Includes COMMERCIAL RECYCLING (OCC ONLY)
SIZE 1 X
Franchise Fee of 6 YD
88.
4 per month
8 YD 84 per month
12% COMMERCIAL ROLLOFF RATES
SIZE TYPE DELIVERY RENTAL TOTAL DEPOSIT
PER DAY PER LD PER CONT
20 YD OPEN 115.51 8.90 444.25 337.63
25 YD OPEN 115.51 8.90 494.00 337.63
30 YD OPEN 115.51 8.90 501.12 337.63
35 YD OPEN NEGO NEGO 586.40 NEGO
40 YD OPEN 115.51 8.90 657.48 337.63
28 YD COMP NEGO NEGO NEGO NEGO
30 YD COMP NEGO NEGO NEGO NEGO
35 YD COMP NEGO NEGO NEGO NEGO
40 YD COMP NEGO NEGO NEGO NEGO
42 YD COMP NEGO NEGO NEGO NEGO
MUD CONTAINERS Per Ton Monthly Rental otal per Load
20 YD I OPEN 15.41 70.07 1 274.23
FRANCHISE FEE 12%
COMMERCIAL HANDLOAD 1 X PER WEEK @ 20.16 PER MONTH(4 bag limit)
CASTERS 34.67 /PER MONTH
LOCKS 32.90 [LIFT
RESIDENTIAL CURBSIDE TRASH 12.37 /MONTH
RESIDENTIAL RECYCLING(2 Bins) 3.77 /MONTH
RESI&RECYCLE TOTAL:16.14 /MONTH
Town Council Meeting Page 64 of 205 August 11,2020 3
Page 59 of 324
COMMERCIAL FRONT-LOAD RATES
PICKUPS PER WEEK
SIZE 1 X 2 X 3 X 4 X 5 X 6 X EXTRA
2 YD 76.92 $ 149.69 $ 224.50 $ 299.32 $ 374.18 $ 449.00 $ 25.85
3 YD S 89.33 $ 174.50 $ 261.73 S 348.96 $ 436.19 $ 523.46 $ 30.06
4 YD 101.75 $ 199.30 $ 298.95 $ 398.60 $ 498.25 $ 597.91 $ 34.24
6 YD 126.55 $ 248.92 $ 373.38 $ 497.85 $ 622.28 $ 746.78 $ 42.57
8 YD 151.35 $ 298.56 $ 447.82 $ 597.08 $ 746.39 $ 895.65 $ 50.93
Proposed COMMERCIAL RECYCLING (OCC ONLY)
SIZE 1 X
Rates - Includes 6 YD 74.64 OCC per month
8 YD 88.84 OCC per month
Franchise Fee of 12 0
COMMERCIAL ROLLOFF RATES
Size Type Delivery
Rental Per Total Per Deposit Per
Day Load Cont
20 YD OPEN S 115.51 S 8.90 $ 484.50 $ 337.63
25 YD OPEN N/A N/A N/A 337.63
30 YD OPEN 115.51 $ 8.90 $ 521.16 $ 337.63
35 YD OPEN 115.51 $ 8.90 N/A NEGO
40 YD OPEN 115.51 $ - $ 657.48 $ 337.63
28 YD COMP NEGO NEGO NEGO NEGO
30 YD COMP NEGO NEGO NEGO NEGO
35 YD COMP NEGO NEGO NEGO NEGO
40 YD COMP NEGO NEGO NEGO NEGO
42 YD COMP NEGO NEGO NEGO NEGO
Mud Containers Per Ton Monthly Total per
Rental Load
20 YD OPEN 15.41 $ 70.07 S 274.23
FRANCHISE FEE 12%
Commercial Handload 1 X Per Week 20.16 Per Month 4 bag limit
Casters $ 34.67 Per Month Extra Yardage $ 3S.00
Locks 32.90 Per Month
Residential Curbside Trash 13.50 Per Month
Residential Recyling(18 Gal Bins) 4.77 Per Month
Residential&Recycle TOTAL 18.27 Per Month
Town Council Meeting Page 65 of 205 August 11,2020 4
Page 60 of 324
it
TOWN OF
TROPHY CLUB
1 Aupin Obo I Dme Dophr C luh. Ll"
March 3,2020
Mr. Mike McMahon
Trophy Club Municipal Utility District No. 1
100 Municipal Drive
Trophy Club,TX 76262
Re: Notification of Increase in Rates for Waste Services
Dear Mike,
We are writing to notify the Municipal Utility District about a rate increase.Pursuant to Section 5 of the
Interlocal Agreement for Utility Billing Services executed on September 13,2016,we are providing the
sixty days'notice of the rate increase.The Town Council has approved the increase.The rate for
residential users will increase by$1.20 sixty days from the date of this letter.The residential rate will
increase from$14.94 to$16.14.
Thank you f our attention to this matter. Please contact us with any questions.
Sin rely
r
J!Davi odd III
own Attorney
Page 61 of 324
Ulra#i,' .pc,G,lic
TOWN OF
TROPHY CLUB
Dophr Wood Dive 1 Dophr Club.TX 76262 11 682.237.2900
August 12, 2020
Mr.Alan Fourmentin
Trophy Club Municipal Utility District No. 1
100 Municipal Drive
Trophy Club,TX 76262
Re: Notification of Increase in Rates for Waste Services
Dear Alan,
We are writing to notify the Municipal Utility District about a rate increase. Pursuant to Section 5 of the
Interlocal Agreement for Utility Billing Services executed on September 13, 2016, we are providing the
sixty days' notice of the rate increase.The Town Council has approved the increase.The residential rate
will increase to$18.27.
Thank you for your attention to this matter. Please contact us with any questions.
yII
Town Attorney
Page 62 of 324
TOWN COUNCIL COMMUNICATION
MEETING DATE: August 26, 2024
FROM: Tammy Dixon, Town Secretary
AGENDA ITEM: Consider approval of the August 12, 2024, Town Council Work Session and
Regular Meeting Minutes. (Tammy Dixon, Town Secretary)
BACKGROUND/SUMMARY: The Town Council held a work session and regular meeting on
August 12, 2024.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
1. 08.12.2024 draft minutes
ACTIONS/OPTIONS:
Move to approve the August 12, 2024, Town Council Work Session and Regular Meeting
Minutes.
Page 63 of 324
Town of Trophy Club Town Council Meeting Minutes
August 12, 2024, 5:00 p.m., Work Session and Regular Meeting
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL WORK SESSION TO ORDER
Mayor Tiffany called the work session to order at 5:00 p.m.
COUNCIL MEMBERS PRESENT
Jeannette Tiffany, Mayor
Steve Flynn, Mayor Pro Tem
Stacey Bauer, Council Member Place 1
Jeff Beach, Council Member Place 2
Dennis Sheridan, Council Member Place 3
Rhylan Rowe, Council Member Place 4 (arrived at 5:03 p.m.)
LuAnne Oldham, Council Member Place 5
STAFF MEMBERS PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Alicia Kreh, Town Attorney’s Office
Jason Wise, Fire Chief
Patrick Arata, Chief of Police
April Duvall, Director of Finance
Matt Cox, Director of Community Development
Denise Deprato, Director of Human Resources
Chase Ellis, Director of Parks and Recreation
Jill Lind, Director of Communications and Marketing
Tamara Smith, Assistant to the Town Manager
WORK SESSION ITEM
1. Presentation and discussion of the FY 2025 Proposed Budget. (Brandon Wright,
Town Manager)
Town Manager Wright gave a presentation on the FY 2025 Proposed Budget
highlighting and noting the following, and also answered questions from the Town
Council:
• Capital Improvement Plan
• Senate Bill 2 Overview
• Homestead Exemption
• Property Tax Rates (M&O and I&S)
• Proposed Debt Schedule
• Certified Taxable Values
• Tax Rate History
• Financial Reserves Policy and Anticipated Reserve Level
Page 64 of 324
Town Council Meeting Minutes – August 12, 2024 Page 2
• Revenue History
• Public Safety Overtime
• Overtime History by Department
• Expense History
• Personnel Percent of Overall Budget by Department
• Personnel Costs by Department
• Revenue and Expense History for the following funds:
o Trophy Club Park
o Crime Control and Prevention District
o Street Maintenance Fund
o Storm Drainage
o Court Technology/Security
o Economic Development
o Hotel Occupancy Tax
o Recreation Program
o Park Land Dedication
o TIRZ
o Debt Service
• Major Budget Changes:
o Personnel: 3% COLA and up to 2% Merit based on performance. 50% of
Rec Coordinator & Rec Superintendent funded from HOT, also
Communications & Marketing employees. 1 seasonal Crossing Guard
added to PD for traffic control. 1 part time parks staff member added.
o Community Pool: Separated from Recreation as its own department to
better track expenses.
HOT: “Taste of TC” and “Christmas in the Park” funding moved from
General Fund to HOT Fund.
o Parks & Rec: Parks Master Plan allocated in Parks general fund budget $
250,000.
o Fire/EMS – Replacement of 1 vehicle
o Community Development – Replacement of 1 vehicle
o Police Department – Replacement of 3 vehicles (2 funded by CCPD and 1
funded by PD Equipment Replacement Fund), SWAT vehicle 1/5 of the cost
of the shared asset.
The session concluded with commendations for the improved efficiency of the
budget process and the strategic approach to long-term financial planning.
ADJOURN
Mayor Tiffany adjourned the work session at 6:44 p.m.
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Town Council Meeting Minutes – August 12, 2024 Page 3
CALL REGULAR MEETING TO ORDER
Mayor Tiffany called the regular meeting to order at 7:00 p.m.
INVOCATION
Pastor Joel Quilé, Bara Church, led the invocation.
PLEDGES
Council Member Rowe led the Pledge of Allegiance to the American and Texas
Flags.
PUBLIC COMMENTS
There were none.
COMMUNITY SPOTLIGHT
2. Proclamation - Honoring Our Wounded Military, Inc.
Mayor Tiffany recognized John Bowman, Robert Ulses, Bruce Gill, and Mick
Martin, representing Honoring Our Wounded Military, Inc. She read the proclamation
aloud and presented it to them.
3. Receive Annual Update from Metroport Chamber (Sally Aldridge, President &
CEO)
Mayor Tiffany introduced Sally Aldridge, President & CEO of Metroport Chamber
and resident of Trophy Club.
Ms. Aldridge gave a presentation on the State of the Chamber for calendar year
2024.
4. Working for You . . . Trophy Club
a) Update from Town Council Members
Council Member Sheridan emphasized the importance of public participation in
meetings without requiring forms in advance. He expressed support for allowing anyone
to speak on specific agenda items during meetings and thanked the staff for creating a
script for board and commission training to encourage public input.
Mayor Pro Tem Flynn remarked that when board and commission members attend
council meetings to provide input on their board recommendations to council on a topic,
their presence is both highly impactful and helpful.
Page 66 of 324
Town Council Meeting Minutes – August 12, 2024 Page 4
Mayor Tiffany thanked everyone for their input through various channels, including
surveys, focus groups, and the 'Breakfast with Tiffany' event. She also expressed
appreciation for the board applicants and noted the positive experience with the
application process. She looks forward to welcoming new board members in September
and October.
b) Update from Town Manager
Town Manager Wright provided the following updates:
• Bobcat traffic improvement project, noting that as of July 29th, nearly 600
residents have completed the survey, with a goal to reach 1,000 responses.
The survey is open until the end of the day on Friday, August 16th and residents
were encouraged to participate.
• Upcoming Boards and Commissions Meetings
o August 19, 2024, 6:00 p.m., Parks and Recreation Board
o August 22, 2024, 5:00 p.m., Economic Development Board
o August 22, 2024, 6:00 p.m., Arts & Culture Ad Hoc Committee
All meetings to be held at Town Hall, and the public is encouraged to attend.
Town Manager Wright reminded everyone that the new school year for Northwest
ISD begins on Wednesday, August 8th, and urged residents to be mindful of increased
traffic and to share the road safely with students and other drivers. He wished everyone
a safe and successful school year.
c) Quick Civic Tip
Mayor Tiffany introduced Alicia Kreh, with the Town Attorney’s Office who was
filling in for Town Attorney Roggia who is on vacation.
Ms. Kreh provided an overview of Senate Bill 2 regarding the procedures for Tax
Rate and Budget Adoption.
CONSENT AGENDA
5. Consider approval of the July 22, 2024, Town Council Work Session and Regular
Meeting Minutes. (Tammy Dixon, Town Secretary)
6. Consider authorizing the Town Manager to negotiate and execute employee health
and welfare benefits agreements with Blue Cross Blue Shield including medical,
dental, vision, life insurance, and disability insurance. (Denise Deprato, Director of
Human Resources)
7. Consider setting a public hearing for the FY 2025 Proposed Budget on August 26,
2024, at 7:00 pm. (April Duvall, Finance Director)
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Town Council Meeting Minutes – August 12, 2024 Page 5
8. Consider a resolution of the Town of Trophy Club, Texas accepting the 2024
appraisal rolls from Denton and Tarrant Counties. (April Duvall, Finance Director)
The caption of the resolution reads as follows:
RESOLUTION NO. 2024-12
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, ACCEPTING THE 2024 APPRAISAL ROLL; AND PROVIDING AN
EFFECTIVE DATE.
Council Member Beach moved to approve Consent Items 5-8. Council Member
Bauer seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Tiffany, Sheridan, Rowe, Oldham
NAYES: None
ABSENT: None
VOTE: 7-0
PUBLIC HEARINGS
9. Conduct a public hearing and consider approval of the FY 2025 Crime Control &
Prevention District Budget. (Patrick Arata, Chief of Police)
Mayor Tiffany opened the public hearing at 7:29 p.m.
Chief Arata gave a presentation on the FY 2025 Crime Control & Prevention
District (CCPD) Budget noting or highlighting the following items answered questions from
the Town Council:
• Proposed budget: $365,000 funded by a 1/4 cent dedicated sales tax.
• Funds various programs, including:
o Citizens on Patrol
o Flock camera system
o Identity theft training
o Home vacation watch program
o School resource officer program
o New home security program
o Budget adjusted to fund two police patrol vehicle replacements. A third
vehicle will be funded by the Police Department Equipment Replacement
Fund.
No one spoke in favor or opposition.
Mayor Tiffany closed the public hearing at 7:34 p.m.
Council Member Sheridan moved to approve the FY 2025 Crime Control &
Prevention District Budget. Council Member Beach seconded the motion.
Page 68 of 324
Town Council Meeting Minutes – August 12, 2024 Page 6
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Tiffany, Sheridan, Rowe, Oldham
NAYES: None
ABSENT: None
VOTE: 7-0
INDIVIDUAL ITEMS
10. Consider approval of the location of dedicated pickleball courts in the Town of
Trophy Club and directing staff to initiate the construction design phase for the
selected location. (Chase Ellis, Parks & Recreation Director)
Director Ellis provided an overview of the pickleball court project. He noted the
project began by gathering and reviewing past designs and community input. In April, the
design architect was retained to assist with public engagement and to oversee the project
through to completion.
Megan Hatcher, Landscape Architect, from McAdams provided a presentation
outlining the design process and community engagement efforts and reviewed the
conceptual designs, which were developed based on feedback from public engagement
events. She presented the three design options, the associated infrastructure needs and
challenges, and the cost estimates for each option.
Dana Kaiser, Park Board Member and Chair of the Park Board subcommittee,
explained the subcommittee's role and process, which included considering public
feedback and previously approved plans which led the subcommittee to recommend
Option #3 to the Park Board.
Jen Kashner, Park Board member, explained the board engaged in thorough
discussions and ultimately recommended Option 1, which includes courts at Harmony
Park and Independence Park West, as the preferred option to spread the benefits of the
project across the community.
Scott Palmer, 40 Cypress Court, expressed his support for Option 3, highlighting
that six dedicated pickleball courts would accommodate different skill levels and allow the
sport to grow.
Jim Thomas, 7 Meadow Brooke Lane, shared his experience playing pickleball at
other facilities, emphasizing the importance of organizing play by skill level. He suggested
consideration in designating specific courts for beginners, intermediates, and advanced
players on different days to ensure a better experience for all participants.
Both Mr. Palmer and Thomas answered questions from the Town Council.
Mayor Tiffany initiated the conversation by emphasizing the importance of
determining the location before addressing budget concerns. Council members engaged
in a detailed discussion about the advantages and disadvantages of court configurations,
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Town Council Meeting Minutes – August 12, 2024 Page 7
highlighting the benefits of having more courts to accommodate the growing number of
players.
Council Member Bauer inquired about the impact of having three versus four
courts, and Mr. Palmer explained that more courts would reduce wait times and allow for
more organized play.
Mayor Pro Tem Flynn raised questions about the subcommittee’s process and
stressed the importance of considering long-term growth, suggesting that Option 3, which
consolidates all courts in one location, offers better flexibility for future expansion.
Mayor Tiffany expressed support for Option 3, based on the public’s input, budget
alignment, and the benefits of concentrated play areas.
Council Member Oldham emphasized the importance of considering the needs of
all demographics, including younger players, and acknowledged concerns about going
against the Park Board's recommendation. She noted that Option 3 was the only one
under budget and that, regardless of the decision, everyone wins because this is more
than what was envisioned. She added that the process and discussion has been equitable
and a good debate.
Council Member Beach suggested modifying Option 1 to consolidate courts at
Harmony Park and improve existing facilities, potentially increasing the number of courts
while remaining cost-effective.
Council Member Sheridan expressed appreciation for the public input received,
noting that during on-site engagement, the majority of participants favored Harmony Park
for the pickleball courts. He stated that many existing facilities are already centralized on
one side of town. He stated that although he doesn't like going against the Park Board's
recommendation, he supports Option 3, which was within budget.
Council Member Rowe highlighted concerns about traffic issues at Independence
West and pointed out that Option 1 location is the only substantial open space left in the
area. He expressed the importance of preserving this space, as it is used by the
community for various activities, including youth sports practices. He reiterated the need
to consider the impact on the community and appreciated the public engagement and
input received on the matter.
Council Member Rowe moved to direct staff to move forward with Option #3.
Council Member Sheridan seconded the motion.
VOTE ON MOTION
AYES: Flynn, Tiffany, Sheridan, Rowe, Oldham
NAYES: Bauer, Beach
ABSENT: None
VOTE: 5-2
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Town Council Meeting Minutes – August 12, 2024 Page 8
11. Consider an ordinance of the Town of Trophy Club amending Chapter 2 “Animal
Control,” Article 2.02 “Impoundment,” Section 2.02.001 “Generally,” Subsection (c)
“Disposition of Unclaimed Animals” to provide for forfeiture; and amending
Appendix A “Fee Schedule,” Article A1.000 “General Provisions,” Section A1.006
“Animal Control,” Subsection (a) “Impound Fee,” of the Code of Ordinances.
(Patrick Arata, Chief of Police)
Town Secretary Dixon stated staff recommended this item be tabled to a future
date to allow further review by staff.
Council Member Rowe moved to table this item to the August 26, 2024, Town
Council meeting. Council Member Bauer seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Tiffany, Sheridan, Rowe, Oldham
NAYES: None
ABSENT: None
VOTE: 7-0
12. Consider adding Veterans Day to the list of Town-recognized holidays for a total
of 12 Town holidays. (Denise Deprato, Director of Human Resources)
Director Deprato presented the request to increase the town's observed holidays
from 11 to 12, adding Veterans Day. She noted this would align with the average holidays
offered by other municipalities.
Councilmember Flynn moved to approve adding Veterans Day to the list of Town-
recognized holidays. Council Member Bauer seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Tiffany, Sheridan, Rowe, Oldham
NAYES: None
ABSENT: None
VOTE: 7-0
13. Discuss potential membership changes to the Parks & Recreation Board, Zoning
Board of Adjustment Board, Building Standards Commission, and Tax Increment
Reinvestment Zone Board. (Brandon Wright, Town Manager)
Town Manager Wright provided an overview of the Town Council's Appointments
Committee's efforts to fill several vacancies on various boards and commissions. Staff
explored ways to make the process more efficient, given the challenges of staffing
multiple commissions with sufficient volunteers. The following recommendations were
proposed for consideration:
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Town Council Meeting Minutes – August 12, 2024 Page 9
• Parks & Recreation Board Membership Reduction: Reduce the number of
members on the Board from nine to seven, aligning it with other boards in the Town
and making it easier to achieve a quorum.
• Building Standards Commission and Zoning Board of Adjustment Membership
Alignment: Align the membership of the Building Standards Commission with that
of the Zoning Board of Adjustment. This would streamline operations, as both
boards have overlapping membership and handle similar cases.
• Tax Increment Reinvestment Zone (TIRZ) Board and Town Council Membership
Alignment: Recommend that the Town Council serve as the members of the TIRZ
Board. While State law permits this, it conflicts with the Town Charter, which
prohibits Council members from sitting on other boards and commissions.
The consensus of the Town Council was to move forward with the first two
recommendations, while further consideration was needed for the third recommendation
regarding the TIRZ Board.
Mr. Wright advised that staff would prepare ordinances for the first two
recommendations to be considered at the next regular meeting.
14. Consider accepting the submission of the notice of a no -new-revenue tax rate of
$0.395728 per $100 taxable valuation and a voter-approval tax rate of $0.415469
per $100 taxable valuation for the fiscal year beginning October 1, 2024 and
ending September 30, 2025, setting a not -to-exceed ad valorem tax rate of
$0.415469 per $100 taxable valuation (equal to the voter-approval tax rate) for the
fiscal year beginning October 1, 2024 and ending September 30, 2025, and setting
a tax rate public hearing for Monday, September 9, 2024 at 7:00 pm. (April Duvall,
Finance Director)
Director Duvall presented the proposed not-to-exceed tax rate for fiscal year 2025
and discussed the scheduling of the public hearing for Monday, September 9th, at 7:00
PM, as reviewed during the budget workshop earlier in the evening.
Director Duvall presented the proposed not-to-exceed tax rates for fiscal year 2025
and explained there had been slight adjustments from the original council packet due to
a recent revision by the tax assessor-collector in the calculation of the unused increment
rate, which has impacted the voter-approval tax rate.
The proposed not-to-exceed tax rate is $0.415469 per $100 valuation, consisting
of: M&O rate: $0.316042 and I&S (debt) rate: $0.099427
Council Member Rowe moved to accept the submission of the notice of a no-new-
revenue tax rate of $0.395728 per $100 taxable valuation and a voter -approval tax rate
of $0.415469 per $100 taxable valuation for the fiscal year beginning October 1, 2024
and ending September 30, 2025, set a not-to-exceed ad valorem tax rate of $0.415469
per $100 taxable valuation (equal to the voter-approval tax rate) for the fiscal year
Page 72 of 324
Town Council Meeting Minutes – August 12, 2024 Page 10
beginning October 1, 2024 and ending September 30, 2025, and set a tax rate public
hearing for Monday, September 9, 2024 at 7:00 pm. Council Member Bauer seconded
the motion.
ROLL CALL VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Tiffany, Sheridan, Rowe, Oldham
NAYES: None
ABSENT: None
VOTE: 7-0
15. Consider authorizing the Town Manager to negotiate and execute an amended
interlocal agreement with the City of Roanoke, TX for the administration of
municipal court services on behalf of the Town of Trophy Club. (Brandon Wright,
Town Manager)
Town Manager Wright presented the proposed interlocal agreement with
Roanoke, which operates the Town's Municipal Court and answered questions from the
Town Council.
Council Member Beach moved to authorize the Town Manager to negotiate and
execute an amended interlocal agreement with the City of Roanoke, TX for the
administration of municipal court services on behalf of the Town of Trophy Club. Council
Member Bauer seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Tiffany, Sheridan, Rowe, Oldham
NAYES: None
ABSENT: None
VOTE: 7-0
EXECUTIVE SESSION/OPEN SESSION
Pursuant to the Open Meetings Act, Chapter 551, the Town Council convened into a
Closed Executive Session at 9:04 p.m. and reconvened into Regular Session at 9:37 p.m.
in accordance with the Texas Government Code regarding:
Section 551.074 Personnel Matters to deliberate the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee,
to wit:
1) Town Secretary. No Action Taken.
2) Municipal Judge
Mayor Pro Tem Flynn moved to approve an Ordinance No. 2024-14 providing
for the appointment of the Municipal Court Judge and Alternate Judges effective
October 1, 2024, for the period of two (2) years, with such terms expiring on October 1,
2026: Presiding Judge, Greg Bertrand, Alternate Judge, Alison J. Grant, Alternate
Judge, Gilland Chenault, and Alternate Judge, Warren Bradley
Page 73 of 324
Town Council Meeting Minutes – August 12, 2024 Page 11
Council Member Beach seconded the motion. The caption of the ordinance reads
as follows:
ORDINANCE NO. 2024-14
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS PROVIDING FOR THE
APPOINTMENT OF THE MUNICIPAL COURT JUDGE AND ALTERNATE JUDGES OF
THE MUNICIPAL COURT OF RECORD IN THE TOWN OF TROPHY CLUB;
PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Flynn, Tiffany, Sheridan, Rowe, Oldham
NAYES: None
ABSENT: None
VOTE: 7-0
ADJOUNMENT
Mayor Tiffany adjourned the Town Council meeting at 9:38 p.m.
____________________________
Jeannette Tiffany, Mayor
Attest:
_______________________________
Tammy Dixon, Town Secretary
Page 74 of 324
TOWN COUNCIL COMMUNICATION
MEETING DATE: August 26, 2024
FROM: Matt Cox, Director of Community Development
AGENDA ITEM: TUP-24-001 PD-30 Retail Construction Trailer
Consider a resolution approving a temporary use permit to allow a
construction trailer on PD-30 Lot 1, Block A property, generally located
approximately 260 feet east of Trophy Club Drive and approximately 253 feet
north of SH 114, currently zoned Planned Development District 30, Trophy
Club Town Center, Trophy Club, Denton County, Texas. (Matt Cox, Community
Development Director).
BACKGROUND/SUMMARY: According to Sec. 14.02.251 of the Code of Ordinances,
construction offices that are used temporarily by contractors during the construction of
buildings must obtain a temporary use permit (TUP) through approval from the Town Council,
after recommendation by the Planning & Zoning Commission. In addition, the allowed time
period may tie into the schedule of construction, with annual renewal through this same
process, if necessary.
The applicant is requesting approval of a TUP to allow one construction trailer, one roll-off
dumpster, and temporary fencing located on the property of the PD-30 Lot 1 while
construction is ongoing. The construction trailer will be in an open area that will later be
landscaped, and the roll-off dumpster will be set in parking spaces after they are poured. A
temporary six (6) foot tall fence will surround the entire lot for security. Referance Figure 1.
Figure 1
Page 75 of 324
Construction of the Trophy Club Town Center Lot 1 and all infrastructure on this lot is expected
to be complete by December 31, 2024, so the applicant requests that the TUP is active until
December 31, 2024, if approved.
BOARD REVIEW/CITIZEN FEEDBACK: The Planning & Zoning Commission unanimously
recommended approval of the TUP to allow a construction trailer on Lot 1 of PD-30 at their
August 1, 2024 meeting.
FISCAL IMPACT: N/A
LEGAL REVIEW: Town Attorney Roggia has reviewed the resolution as to form and legality.
ATTACHMENTS:
1. Resolution
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the resolution approving a
temporary use permit to allow a construction trailer on PD-30 Lot 1, Block A property, generally
located approximately 260 feet east of Trophy Club Drive and approximately 253 feet north of
Page 76 of 324
SH 114, currently zoned Planned Development District 30, Trophy Club Town Center, Trophy
Club, Denton County, Texas.
Page 77 of 324
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2024-XX
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB APPROVING A TEMPORARY USE PERMIT FOR MIDTOWN
DEVELOPMENT INC., TO PLACE A CONSTRUCTION TRAILER ON THE
PD-30 LOT 1, BLOCK A PROPERTY, GENERALLY LOCATED
APPROXIMATELY 260 FEET EAST OF TROPHY CLUB DRIVE AND
APPROXIMATELY 253 FEET NORTH OR SH 114, AND PROVIDING FOR
CONDITIONS OF APPROVAL.
WHEREAS, Midtown Development Inc., has filed a temporary use permit
application and formally requested the use of a construction trailer on the PD -30 Lot 1,
Block A, generally located approximately 260 feet east of Trophy Club Drive and
approximately 253 feet north of SH 114; and
WHEREAS, Section 14.02.251 – “Temporary Uses” in the Code of Ordinances,
Town of Trophy Club, Texas, requires a temporary use permit for temporary construction office
use to be approved by the Town Council through a Resolution; and
WHEREAS, the Town Council finds that the conditions of approval in this
Resolution will ensure that the health, safety, and welfare of the general public is
protected;
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS; THAT:
Section 1. The facts and recitals set forth in the preamble of this Resolution are
hereby found to be true and correct.
Section 2. The request by Midtown Development Inc., for a temporary use permit
for a construction trailer on the PD-30 Lot 1, Block A property, generally located
approximately 260 feet east of Trophy Club Drive and approximately 253 feet north of SH
114 is hereby approved, subject to the following conditions:
(A) The location and configuration of the construction trailer, temporary fencing, and
storage boxes shall be consistent with what is shown and described in Exhibit A;
and
(B) The temporary use permit shall expire on December 31, 2024, and the
construction trailer, temporary fencing, and storage boxes shall be removed from
the property on or before December 31, 2024.
Section 3. The temporary use permit authorized by this Resolution shall comply
with all Town of Trophy Club codes and ordinances, except where specifically exempted
herein.
Section 4. This Resolution shall take effect from and after its date of passage in
accordance with law.
Page 78 of 324
RESOLUTION 2024-XX PAGE 2
PASSED and APPROVED by the Town Council of the Town of Trophy Club,
Texas on this 26th day of August 2024.
Jeannette Tiffany, Mayor
[SEAL]
ATTEST:
Tammy Dixon, Town Secretary
APPROVED TO AS FORM:
Dean Roggia, Town Attorney
Page 79 of 324
EXHIBIT A
Page 80 of 324
TOWN COUNCIL COMMUNICATION
MEETING DATE: August 26, 2024
FROM: Tammy Dixon, Town Secretary
AGENDA ITEM: Consider an ordinance of the Town of Trophy Club, Texas amending Section
1.08.032 “Board Established, Membership; Meetings” of Chapter 1 “General
Provisions”; Article 1.08 “Parks and Recreation”; and Division 2 “Parks and
Recreation Board” of the Town’s Code of Ordinances, by decreasing the
number of board members from nine (9) to seven (7), and dissolving regular
board member places eight (8) and nine (9). (Tammy Dixon, Town Secretary)
BACKGROUND/SUMMARY: Following the Town Council's direction at the August 12, 2024,
meeting, the proposed ordinance will reduce the number of park board members from nine to
seven, aligning its size with other town board structures. This change intends to enhance the
board's efficiency and effectiveness by ensuring a more manageable group size. A smaller
board can facilitate better communication and decision-making processes, with each member
having more opportunities to contribute. Due to the current number of vacancies on the board,
this adjustment will not affect the membership of any existing members and will also aim
reduce scheduling conflicts, making it easier to achieve a quorum and hold productive
meetings.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the ordinance as to form and
legality.
ATTACHMENTS:
1. Ordinance
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the ordinance of the Town of
Trophy Club, Texas amending Section 1.08.032 “Board Established, Membership; Meetings” of
Chapter 1 “General Provisions”; Article 1.08 “Parks and Recreation”; and Division 2 “Parks and
Recreation Board” of the Town’s Code of Ordinances, by decreasing the number of board
members from nine (9) to seven (7), and dissolving regular board member places eight (8) and
nine (9).
Page 81 of 324
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2024-XX
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS; AMENDING
SECTION 1.08.032 “BOARD ESTABLISHED, MEMBERSHIP; MEETINGS”
OF CHAPTER 1 “GENERAL PROVISIONS”; ARTICLE 1.08 “PARKS AND
RECREATION”; AND DIVISION 2 “PARKS AND RECREATION BOARD”
OF THE TOWN’S CODE OF ORDINANCES, BY DECREASING THE
NUMBER OF BOARD MEMBERS FROM NINE (9) TO SEVEN (7), AND
DISSOLVING REGULAR BOARD MEMBER PLACES EIGHT (8) AND
NINE (9); PROVIDING THIS ORDINANCE IS CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas (the “Town”) is a home rule
municipality acting under its charter adopted by the electorate pursuant to Article XI,
Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, the Town has approximately one thousand acres of parkland available
for the use and enjoyment of its residents; and
WHEREAS, the Parks and Recreation Board plays a vital role in making
recommendations regarding recreational amenities and park and recreational opportunities
within the Town; and
WHEREAS, because parkland and recreational amenities are intended for the
benefit and enjoyment of the residents of the Town, it is important to allow those residents
to play a key role in shaping the expansion and development of parkland and recreational
opportunities; and
WHEREAS, the Parks and Recreation Board allows residents to play a more active
role and to provide direct citizen input to the Town staff for the development of parks and
recreational facilities for the Town; and
WHEREAS, on September 25, 2023, the Town Council adopted Ordinance No.
2023-18, increasing the number of Parks and Recreation Board members; and
WHEREAS, the Town Council has determined it appropriate to decrease the number
of members serving on the Parks and Recreation Board in order to facilitate more efficient
meetings,
NOW THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF TROPHY CLUB, TEXAS, THAT:
Page 82 of 324
ORDINANCE NO. 204-XX PAGE 2
SECTION 1.
INCORPORATION OF PREMISES
All of the premises and recitals above are true and correct and are hereby
incorporated in the body of this Ordinance as if fully set forth herein.
SECTION 2.
AMENDMENTS
Section 1.08.032 “Board established; membership; meetings” of Division 2 entitled
“Parks and Recreation Board” of Article 1.08 entitled “Parks and Recreation” of Chapter 1
“General Conditions” of the Code of Ordinances, Town of Trophy Club, Texas (the “Code”)
is hereby amended by revising the introductory paragraph and by replacing subsection (3)
in its entirety to read as follows:
§ 1.08.032 Board established; membership; meetings.
“The parks and recreation board shall consist of seven (7) regular members and is
hereby established as follows:”
…
“3. Places and terms.
(A) Members shall be designated as place numbers one through seven.
(B) The term of office of members of the board shall be for two (2) years.
Places one, three, five, and seven shall be appointed to two-year terms
ending on September 30 in odd-numbered years. Places two, four, and
six shall be appointed to two-year terms ending on September 30 in
even-numbered years. Members of the board may be removed before
their terms of office expire.”
All other subsections not revised herein remain unaltered.
SECTION 3.
CUMULATIVE
This Ordinance shall be cumulative of all other provisions of ordinances of the Town,
except where the provisions of this Ordinance are in direct conflict with the provisions of
such ordinances, in which event the conflicting provisions of such ordinances are hereby
repealed.
Page 83 of 324
ORDINANCE NO. 204-XX PAGE 3
SECTION 4.
SEVERABILITY
It is hereby declared to be the intention of the Town Council that the sections,
paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any
section, paragraph, sentence, clause, or phrase of this Ordinance shall be declared
unconstitutional by a the valid judgment or decree of any court of competent jurisdiction,
such unconstitutionality shall not affect any of the remaining sections, paragraphs,
sentences, clauses, or phrases of this Ordinance; since the same would have been
enacted by the Town Council without the incorporation in this Ordinance of any such
unconstitutional section, paragraph, sentence, clause, or phrase.
SECTION 5.
EFFECTIVE DATE
This Ordinance shall become effective on October 1, 2024, and publication as
provided by law, and it is so ordained.
PASSED AND APPROVED by the Town of Trophy Club, Texas, this the 12th day of
August, 2024.
Jeannette Tiffany, Mayor
ATTEST:
Tammy Dixon, Town Secretary
APPROVED AS TO FORM:
Dean Roggia, Town Attorney
Page 84 of 324
TOWN COUNCIL COMMUNICATION
MEETING DATE: August 26, 2024
FROM: Tammy Dixon, Town Secretary
AGENDA ITEM: Consider an ordinance of the Town of Trophy Club, Texas, amending Section
3.15.002 “Members” of Article 3.15 entitled “Building Standards Commission”
of Chapter 3 “Building Regulations” of the Code of Ordinances, regarding the
composition of the Building Standards Commission. (Tammy Dixon, Town
Secretary)
BACKGROUND/SUMMARY: Following the Town Council's direction at the August 12, 2024,
meeting, the proposed ordinance changes the composition of the Building Standards
Commission to the same as the Zoning Board of Adjustment. Multiple members of the Zoning
Board of Adjustment currently sit on the Building Standards Commission as these two bodies
review requested changes from established zoning and/or building standards. With Trophy
Club being largely built out, the number of cases considered by these two boards is very low
and can be handled efficiently by the same individuals being appointed to both groups.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the ordinance as to form and
legality.
ATTACHMENTS:
1. Ordinance
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the ordinance of the Town of
Trophy Club, Texas, amending Section 3.15.002 “Members” of Article 3.15 entitled “Building
Standards Commission” of Chapter 3 “Building Regulations” of the Code of Ordinances,
regarding the composition of the Building Standards Commission.
Page 85 of 324
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2024-XX
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS; AMENDING
CHAPTER 3 “BUILDING REGULATIONS”; ARTICLE 3.15 “BUILDING
STANDARDS COMMISSION”; SECTION 3.15.002 “MEMBERS” OF THE
CODE OF ORDINANCES, TOWN OF TROPHY CLUB, TEXAS, TO
MODIFY THE COMPOSITION OF THE BUILDING STANDARDS
COMMISSION; PROVIDING THIS ORDINANCE IS CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas (the “Town”) is a home rule
municipality acting under its charter adopted by the electorate pursuant to Article XI,
Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, the Town Council is authorized by Chapter 54 of the Texas Local Gov’t
Code to provide for the appointment of a Building Standards Commission to hear and
determine cases concerning alleged violations of Ordinances regulating buildings and
structures, to order appropriate remedial actions, and to impose civil penalties a s allowed
by law; and
WHEREAS, on June 23, 2015, the Town Council adopted Ordinance 2015-13
establishing a Building Standards Commission; and
WHEREAS, multiple members of the Zoning Board of Adjustment currently sit on the
Building Standards Commission, as these two bodies review requested changes from
established zoning and/or building standards; and
WHEREAS, with the Town of Trophy Club being largely built out, the number of
cases considered by these two boards is very low and can be handled efficiently by the
same individuals being appointed to both groups; and
WHEREAS, the Town Council has determined that it is appropriate to change the
membership of the Building Standards Commission to be the same as those individuals
appointed to the Zoning Board of Adjustment.
NOW THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF TROPHY CLUB, TEXAS, THAT:
SECTION 1.
INCORPORATION OF PREMISES
All of the premises and recitals above are true and correct and are hereby
incorporated in the body of this Ordinance as if fully set forth herein.
Page 86 of 324
ORDINANCE NO. 2024-XX PAGE 2
SECTION 2.
AMENDMENTS
Section 3.15.002 “Members” of Chapter 3 “Building Regulations” of Article 3.15
entitled “Building Standards Commission” of the Code of Ordinances, Town of Trophy Club,
Texas (the “Code”) is hereby amended by revising and replacing only Subsection (a) of
Section 3.15.002 in its entirety to read as follows:
§ 3.15.002 Members.
“(a) Composition, appointment, qualifications. The commission shall be comprised
of the same members appointed to the Town’s Zoning Board of Adjustment, and the
commission shall consist of five (5) regular members and four (4) alternate
members, all appointed by the Town Council. Alternate members shall have the
same duties and responsibilities as regular members who shall serve in the absence
of one (1) or more regular members when requested to do so by the town manager,
or designee. All cases shall be heard by at least four (4) members. To the extent
possible, members of the commission should be qualified in one (1) or more of the
fields of fire prevention, building construction, sanitation, plumbing, electricity,
mechanical systems, engineering, architecture or public health. Failure of a person
to be qualified in any of such fields shall not prevent or disqualify that person from
sitting on the commission.”
All other subsections of Section 3.15.002 not revised herein remain unaltered.
SECTION 3.
CUMULATIVE
This Ordinance shall be cumulative of all other provisions of ordinances of the Town,
except where the provisions of this Ordinance are in direct conflict with the provisions of
such ordinances, in which event the conflicting provisions of such ordinances are hereby
repealed.
SECTION 4.
SEVERABILITY
It is hereby declared to be the intention of the Town Council that the sections,
paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any
section, paragraph, sentence, clause, or phrase of this Ordinance shall be declared
unconstitutional by a the valid judgment or decree of any court of competent jurisdiction,
such unconstitutionality shall not affect any of the remaining sections, paragraphs,
sentences, clauses, or phrases of this Ordinance; since the same would have been
enacted by the Town Council without the incorporation in this Ordinance of any such
unconstitutional section, paragraph, sentence, clause, or phrase.
Page 87 of 324
ORDINANCE NO. 2024-XX PAGE 3
SECTION 5.
SAVINGS
All rights and remedies of the Town are expressly saved as to any and all violations
of the ordinances of the Town that have accrued at the time of the effective date of this
Ordinance; and, as to such accrued violations and all pending litigation, both civil and
criminal, whether pending in court or not, under such ordinances, same shall not be
affected by this Ordinance, but may be prosecuted until final disposition by the courts.
SECTION 6.
EFFECTIVE DATE
This Ordinance shall become effective on October 1, 2024, and publication as
provided by law, and it is so ordained.
PASSED AND APPROVED by the Town of Trophy Club, Texas, this the 26th day of
August, 2024.
Jeannette Tiffany, Mayor
ATTEST:
Tammy Dixon, Town Secretary
APPROVED AS TO FORM:
Dean Roggia, Town Attorney
Page 88 of 324
TOWN COUNCIL COMMUNICATION
MEETING DATE: August 26, 2024
FROM: Brandon Wright, Town Manager
AGENDA ITEM: Consider an ordinance approving a negotiated settlement between the Atmos
Cities Steering Committee and Atmos Energy Corp., Mid-Tex Division
regarding the company’s 2024 Rate Review Mechanism filing. (Brandon
Wright, Town Manager)
BACKGROUND/SUMMARY: The Town, along with 181 other Mid-Texas cities served by Atmos
Energy Corporation, Mid-Tex Division (“Atmos Mid-Tex” or “Company”), is a member of the
Atmos Cities Steering Committee (“ACSC”). In 2007, ACSC and Atmos Mid-Tex settled a rate
application filed by the Company pursuant to Section 104.301 of the Texas Utilities Code for an
interim rate adjustment commonly referred to as a GRIP filing (arising out of the Gas Reliability
Infrastructure Program legislation). That settlement created a substitute rate review process,
referred to as Rate Review Mechanism (“RRM”), as a substitute for future filings under the
GRIP statute.
Since 2007, there have been several modifications to the original RRM Tariff. The most recent
iteration of the RRM Tariff was reflected in an ordinance adopted by ACSC members in 2018.
On or about April 1, 2024, the Company filed a rate request pursuant to the RRM Tariff
adopted by ACSC members. The Company claimed that its cost-of-service in a test year ending
December 31, 2023, entitled it to additional system-wide revenues of $196.8 million.
Application of the standards set forth in ACSC’s RRM Tariff reduces the Company’s request to
$182.5 million, $132.6 million of which would be applicable to ACSC members. After reviewing
the filing and conducting discovery, ACSC’s consultants concluded that the system-wide
deficiency under the RRM regime should be $149.6 million instead of the claimed $182.5
million.
After several settlement meetings, the parties have agreed to settle the case for $164.7 million.
This is a reduction of $32.1 million to the Company’s initial request. This includes payment of
ACSC’s expenses. The effective date for new rates is October 1, 2024. ACSC members should
take action approving the ordinance before September 30, 2024.
RATE TARIFFS
Atmos generated rate tariffs attached to the ordinance that will generate $164.7 million in
additional revenues. Atmos also prepared a Proof of Revenues supporting the settlement
figures. ACSC consultants have agreed that Atmos’ Proof of Revenues is accurate.
BILL IMPACT
Page 89 of 324
The impact of the settlement on average residential rates is an increase of $5.52 on a monthly
basis, or 6.84%. The increase for average commercial usage will be $13.39 or 3.44%. Atmos
provided bill impact comparisons containing these figures.
SUMMARY OF ACSC’S OBJECTION TO THE UTILITIES CODE SECTION 104.301 GRIP PROCESS
ACSC strongly opposed the GRIP process because it constitutes piecemeal ratemaking by
ignoring declining expenses and increasing revenues while rewarding the Company for
increasing capital investment on an annual basis. The GRIP process does not allow any review
of the reasonableness of capital investment and does not allow cities to participate in the
Railroad Commission’s review of annual GRIP filings or allow recovery of cities’ rate case
expenses. The Railroad Commission undertakes a mere administrative review of GRIP filings
(instead of a full hearing) and rate increases go into effect without any material adjustments. In
ACSC’s view, the GRIP process unfairly raises customers’ rates without any regulatory
oversight. In contrast, the RRM process has allowed for a more comprehensive rate review and
annual evaluation of expenses and revenues, as well as capital investment.
RRM SAVINGS OVER GRIP
While residents outside municipal limits must pay rates governed by GRIP, there are some
cities served by Atmos Mid-Tex that chose to remain under GRIP rather than adopt RRM.
Additionally, the City of Dallas adopted a variation of RRM which is referred to as DARR. When
new rates become effective on October 1, 2024, ACSC residents will maintain an economic
monthly advantage over GRIP and DARR rates.
Comparison to Other Mid-Tex Rates (Residential)
Average Bill Compared atto RRM Cities
RRM
Cities
$48.19 -
DARR: $54.30 $6.11
ATM
Cities:
$49.59 $1.40
Environs: $49.53 $1.34
Note: ATM Cities and Environs rates are as-filed. Also note that DARR uses a test year ending in
September rather than December.
CONCLUSION
The Legislature’s GRIP process allowed gas utilities to receive annual rate increases associated
with capital investments. The RRM process has proven to result in a more efficient and less
costly (both from a consumer rate impact perspective and from a ratemaking perspective) than
the GRIP process. Given Atmos Mid-Tex’s claim that its historic cost of service should entitle it
to recover $196.8 million in additional system-wide revenues, the RRM settlement at $164.7
million for ACSC members reflects substantial savings to ACSC cities. Settlement at $164.7
Page 90 of 324
million is fair and reasonable. The ACSC Executive Committee consisting of city employees of 18
ACSC members urges all ACSC members to pass the ordinance before September 30, 2024.
New rates become effective October 1, 2024.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: This ordinance impacts the amount that Trophy Club residents pay for Atmos
gas utility services. The amount is collected solely by Atmos and not the Town of Trophy Club.
The impact of the settlement on average residential rates is an increase of $5.52 on a monthly
basis, or 6.84%. The increase for average commercial usage will be $13.39 or 3.44%.
LEGAL REVIEW: The ACSC Executive Committee has prepared and reviewed the attached
ordinance. Dean Roggia, Town Attorney, has also reviewed the ordinance and has approved as
to form.
ATTACHMENTS:
1. Ordinance
2. Attachment 1 Tariffs
3. Attachment 2 RRM Pension Benchmark
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the ordinance approving a
negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy Corp.,
Mid-Tex Division regarding the company’s 2024 Rate Review Mechanism filing.
Page 91 of 324
ORDINANCE NO. 2024-XX
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS
CITIES STEERING COMMITTEE (“ACSC”) AND ATMOS ENERGY CORP., MID-
TEX DIVISION REGARDING THE COMPANY’S 2024 RATE REVIEW MECHANISM
FILING; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING
TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE
NEGOTIATED SETTLEMENT; FINDING THE RATES TO BE SET BY THE
ATTACHED SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE
PUBLIC INTEREST; APPROVING AN ATTACHMENT ESTABLISHING A
BENCHMARK FOR PENSIONS AND RETIREE MEDICAL BENEFITS; REQUIRING
THE COMPANY TO REIMBURSE ACSC’S REASONABLE RATEMAKING
EXPENSES; DETERMINING THAT THIS ORDINANCE WAS PASSED IN
ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS
ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND
REQUIRING DELIVERY OF THIS ORDINANCE TO THE COMPANY AND THE
ACSC’S LEGAL COUNSEL.
WHEREAS, the Town of Trophy Club, Texas (“Town”) is a gas utility customer of Atmos
Energy Corp., Mid-Tex Division (“Atmos Mid-Tex” or “Company”), and a regulatory authority
with an interest in the rates, charges, and services of Atmos Mid-Tex; and
WHEREAS, the Town is a member of the Atmos Cities Steering Committee (“ACSC”),
a coalition of similarly-situated cities served by Atmos Mid-Tex (“ACSC Cities”) that have joined
together to facilitate the review of, and response to, natural gas issues affecting rates charged in
the Atmos Mid-Tex service area; and
WHEREAS, ACSC and the Company worked collaboratively to develop a Rate Review
Mechanism (“RRM”) tariff that allows for an expedited rate review process by ACSC Cities as a
substitute to the Gas Reliability Infrastructure Program (“GRIP”) process instituted by the Texas
Legislature, and that will establish rates for the ACSC Cities based on the system-wide cost of
serving the Atmos Mid-Tex Division; and
WHEREAS, the current RRM tariff was adopted by the Town in a rate ordinance in
2018; and
WHEREAS, on about April 1, 2024, Atmos Mid-Tex filed its 2024 RRM rate request with
ACSC Cities based on a test year ending December 31, 2023; and
WHEREAS, ACSC coordinated its review of the Atmos Mid-Tex 2024 RRM filing
through its Executive Committee, assisted by ACSC’s attorneys and consultants, to resolve issues
identified in the Company’s RRM filing; and
Page 92 of 324
ORDINANCE NO. 2024- PAGE 2
WHEREAS, the Executive Committee, as well as ACSC’s counsel and consultants,
recommend that ACSC Cities approve an increase in base rates for Atmos Mid-Tex of $164.7
million on a system-wide basis with an Effective Date of October 1, 2024; and
WHEREAS, ACSC agrees that Atmos plant-in-service is reasonable; and
WHEREAS, with the exception of approved plant-in-service, ACSC is not foreclosed
from future reasonableness evaluation of costs associated with incidents related to gas leaks; and
WHEREAS, the attached tariffs (Attachment 1) implementing new rates are consistent
with the recommendation of the ACSC Executive Committee, are agreed to by the Company, and
are just, reasonable, and in the public interest; and
WHEREAS, the settlement agreement sets a new benchmark for pensions and retiree
medical benefits (Attachment 2); and
WHEREAS, the RRM Tariff contemplates reimbursement of ACSC’s reasonable
expenses associated with RRM applications; and
WHEREAS, the RRM Tariff includes a securitization interest regulatory asset amount of
$19.5 million for expenses related to Winter Storm Uri;
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. That the recitals above and the findings set forth in this Ordinance are hereby
in all things approved.
Section 2. That, without prejudice to future litigation of any issue identified by ACSC,
the Town Council finds that the settled amount of an increase in revenues of $164.7 million on a
system-wide basis represents a comprehensive settlement of gas utility rate issues affecting the
rates, operations, and services offered by Atmos Mid-Tex within the municipal limits arising from
Atmos Mid-Tex’s 2024 RRM filing, is in the public interest, and is consistent with the Town’s
authority under Section 103.001 of the Texas Utilities Code.
Section 3. That despite finding Atmos Mid-Tex’s plant-in-service to be reasonable, ACSC
is not foreclosed in future cases from evaluating the reasonableness of costs associated with
incidents involving leaks of natural gas.
Section 4. That the existing rates for natural gas service provided by Atmos Mid-Tex are
unreasonable. The new tariffs attached hereto and incorporated herein as Attachment 1, are just
and reasonable, and are designed to allow Atmos Mid-Tex to recover annually an additional $164.7
million on a system-wide basis, over the amount allowed under currently approved rates. Such
tariffs are hereby adopted.
Page 93 of 324
ORDINANCE NO. 2024- PAGE 3
Section 5. That the ratemaking treatment for pensions and retiree medical benefits in
Atmos Mid-Tex’s next RRM filing shall be as set forth on Attachment 2, attached hereto and
incorporated herein.
Section 6. That Atmos Mid-Tex shall reimburse the reasonable ratemaking expenses of
ACSC in processing the Company’s 2024 RRM filing.
Section 7. That to the extent any resolution or ordinance previously adopted by the Council
is inconsistent with this Ordinance, it is hereby repealed.
Section 8. That the meeting at which this Ordinance was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code,
Chapter 551.
Section 9. That if any one or more sections or clauses of this Ordinance is adjudged to be
unconstitutional or invalid, such judgment shall not affect, impair, or invalidate the remaining
provisions of this Ordinance, and the remaining provisions of the Ordinance shall be interpreted
as if the offending section or clause never existed.
Section 10. That consistent with the Town Ordinance that established the RRM process,
this Ordinance shall become effective from and after its passage with rates authorized by attached
tariffs to be effective for bills rendered on or after October 1, 2024.
Section 11. That a copy of this Ordinance shall be sent to Atmos Mid-Tex, care of Chris
Felan, Vice President of Rates and Regulatory Affairs Mid-Tex Division, Atmos Energy
Corporation, 5420 LBJ Freeway, Suite 1862, Dallas, Texas 75240, and to Thomas Brocato,
General Counsel to ACSC, at Lloyd Gosselink Rochelle & Townsend, P.C., 816 Congress Avenue,
Suite 1900, Austin, Texas 78701.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN
OF TROPHY CLUB, TEXAS, BY A VOTE OF ____ TO ____, ON THIS THE 26TH DAY
OF AUGUST 2024.
Jeannette Tiffany, Mayor
ATTEST:
Tammy Dixon, Town Secretary
APPROVED AS TO FORM:
______________________________
Dean Roggia, Town Attorney
Page 94 of 324
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
RATE SCHEDULE: R – RESIDENTIAL SALES
APPLICABLE TO: ALL CUSTOMERS IN THE MID-TEX DIVISION UNDER THE RRM TARIFF
EFFECTIVE DATE: Bills Rendered on or after 10/01/2024
Application
Applicable to Residential Customers for all natural gas provided at one Point of Delivery and measured
through one meter.
Type of Service
Where service of the type desired by Customer is not already available at the Point of Delivery, additional
charges and special contract arrangements between Company and Customer may be required prior to
service being furnished.
Monthly Rate
Customer's monthly bill will be calculated by adding the following Customer and Ccf charges to the
amounts due under the riders listed below:
Charge Amount
Customer Charge per Bill $ 22.95 per month
Rider CEE Surcharge $ 0.05 per month 1
Total Customer Charge $ 23.00 per month
Commodity Charge – All Ccf $0.58974 per Ccf
Gas Cost Recovery: Plus an amount for gas costs and upstream transportation costs calculated
in accordance with Part (a) and Part (b), respectively, of Rider GCR.
Weather Normalization Adjustment: Plus or Minus an amount for weather normalization
calculated in accordance with Rider WNA.
Franchise Fee Adjustment: Plus an amount for franchise fees calculated in accordance with Rider
FF. Rider FF is only applicable to customers inside the corporate limits of any incorporated
municipality.
Tax Adjustment: Plus an amount for tax calculated in accordance with Rider TAX.
Surcharges: Plus an amount for surcharges calculated in accordance with the applicable rider(s).
Agreement
An Agreement for Gas Service may be required.
Notice
Service hereunder and the rates for services provided are subject to the orders of regulatory bodies
having jurisdiction and to the Company’s Tariff for Gas Service.
1Reference Rider CEE - Conservation and Energy Efficiency as approved in GUD 10170. Surcharge billing effective July 1, 2024.
Attachment 1
Page 95 of 324
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
RATE SCHEDULE: C – COMMERCIAL SALES
APPLICABLE TO: ALL CUSTOMERS IN THE MID-TEX DIVISION UNDER THE RRM TARIFF
EFFECTIVE DATE: Bills Rendered on or after 10/01/2024
Application
Applicable to Commercial Customers for all natural gas provided at one Point of Delivery and measured
through one meter and to Industrial Customers with an average annual usage of less than 30,000 Ccf.
Type of Service
Where service of the type desired by Customer is not already available at the Point of Delivery, additional
charges and special contract arrangements between Company and Customer may be required prior to
service being furnished.
Monthly Rate
Customer's monthly bill will be calculated by adding the following Customer and Ccf charges to the
amounts due under the riders listed below:
Charge Amount
Customer Charge per Bill $ 81.75 per month
Rider CEE Surcharge $ 0.00 per month 1
Total Customer Charge $ 81.75 per month
Commodity Charge – All Ccf $ 0.19033 per Ccf
Gas Cost Recovery: Plus an amount for gas costs and upstream transportation costs calculated
in accordance with Part (a) and Part (b), respectively, of Rider GCR.
Weather Normalization Adjustment: Plus or Minus an amount for weather normalization
calculated in accordance with Rider WNA.
Franchise Fee Adjustment: Plus an amount for franchise fees calculated in accordance with Rider
FF. Rider FF is only applicable to customers inside the corporate limits of any incorporated
municipality.
Tax Adjustment: Plus an amount for tax calculated in accordance with Rider TAX.
Surcharges: Plus an amount for surcharges calculated in accordance with the applicable rider(s).
Agreement
An Agreement for Gas Service may be required.
Notice
Service hereunder and the rates for services provided are subject to the orders of regulatory bodies
having jurisdiction and to the Company’s Tariff for Gas Service.
Presumption of Plant Protection Level
For service under this Rate Schedule, plant protection volumes are presumed to be 10% of normal,
regular, historical usage as reasonably calculated by the Company in its sole discretion. If a customer
believes it needs to be modeled at an alternative plant protection volume, it should contact the company
at mdtx-div-plantprotection@atmosenergy.com.
1 Reference Rider CEE - Conservation and Energy Efficiency as approved in GUD 10170. Surcharge billing effective July 1, 2024.
.
Attachment 1
Page 96 of 324
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
RATE SCHEDULE: I – INDUSTRIAL SALES
APPLICABLE TO: ALL CUSTOMERS IN THE MID-TEX DIVISION UNDER THE RRM TARIFF
EFFECTIVE DATE: Bills Rendered on or after 10/01/2024
Application
Applicable to Industrial Customers with a maximum daily usage (MDU) of less than 200 MMBtu per day
for all natural gas provided at one Point of Delivery and measured through one meter. Service for
Industrial Customers with an MDU equal to or greater than 200 MMBtu per day will be provided at
Company's sole option and will require special contract arrangements between Company and Customer.
Type of Service
Where service of the type desired by Customer is not already available at the Point of Delivery, additional
charges and special contract arrangements between Company and Customer may be required prior to
service being furnished.
Monthly Rate
Customer's monthly bill will be calculated by adding the following Customer and MMBtu charges to the
amounts due under the riders listed below:
Charge Amount
Customer Charge per Meter $ 1,587.75 per month
First 0 MMBtu to 1,500 MMBtu $ 0.6553 per MMBtu
Next 3,500 MMBtu $ 0.4799 per MMBtu
All MMBtu over 5,000 MMBtu $ 0.1029 per MMBtu
Gas Cost Recovery: Plus an amount for gas costs and upstream transportation costs calculated
in accordance with Part (a) and Part (b), respectively, of Rider GCR.
Franchise Fee Adjustment: Plus an amount for franchise fees calculated in accordance with Rider
FF. Rider FF is only applicable to customers inside the corporate limits of any incorporated
municipality.
Tax Adjustment: Plus an amount for tax calculated in accordance with Rider TAX.
Surcharges: Plus an amount for surcharges calculated in accordance with the applicable rider(s).
Curtailment Overpull Fee
Upon notification by Company of an event of curtailment or interruption of Customer’s deliveries,
Customer will, for each MMBtu delivered in excess of the stated level of curtailment or interruption, pay
Company 200% of the midpoint price for the Katy point listed in Platts Gas Daily published for the
applicable Gas Day in the table entitled “Daily Price Survey.”
Replacement Index
In the event the “midpoint” or “common” price for the Katy point listed in Platts Gas Daily in the table
entitled “Daily Price Survey” is no longer published, Company will calculate the applicable imbalance fees
utilizing a daily price index recognized as authoritative by the natural gas industry and most closely
approximating the applicable index.
Attachment 1
Page 97 of 324
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
RATE SCHEDULE: I – INDUSTRIAL SALES
APPLICABLE TO: ALL CUSTOMERS IN THE MID-TEX DIVISION UNDER THE RRM TARIFF
EFFECTIVE DATE: Bills Rendered on or after 10/01/2024
Agreement
An Agreement for Gas Service may be required.
Notice
Service hereunder and the rates for services provided are subject to the orders of regulatory bodies
having jurisdiction and to the Company’s Tariff for Gas Service.
Special Conditions
In order to receive service under Rate I, Customer must have the type of meter required by Company.
Customer must pay Company all costs associated with the acquisition and installation of the meter.
Presumption of Plant Protection Level
For service under this Rate Schedule, plant protection volumes are presumed to be 10% of normal,
regular, historical usage as reasonably calculated by the Company in its sole discretion. If a customer
believes it needs to be modeled at an alternative plant protection volume, it should contact the company
at mdtx-div-plantprotection@atmosenergy.com.
Attachment 1
Page 98 of 324
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
RATE SCHEDULE: T – TRANSPORTATION
APPLICABLE TO: ALL CUSTOMERS IN THE MID-TEX DIVISION UNDER THE RRM TARIFF
EFFECTIVE DATE: Bills Rendered on or after 10/01/2024
Application
Applicable, in the event that Company has entered into a Transportation Agreement, to a customer
directly connected to the Atmos Energy Corp., Mid-Tex Division Distribution System (Customer) for the
transportation of all natural gas supplied by Customer or Customer’s agent at one Point of Delivery for
use in Customer's facility.
Type of Service
Where service of the type desired by Customer is not already available at the Point of Delivery, additional
charges and special contract arrangements between Company and Customer may be required prior to
service being furnished.
Monthly Rate
Customer's bill will be calculated by adding the following Customer and MMBtu charges to the amounts
and quantities due under the riders listed below:
Charge Amount
Customer Charge per Meter $ 1,587.75 per month
First 0 MMBtu to 1,500 MMBtu $ 0.6553 per MMBtu
Next 3,500 MMBtu $ 0.4799 per MMBtu
All MMBtu over 5,000 MMBtu $ 0.1029 per MMBtu
Upstream Transportation Cost Recovery: Plus an amount for upstream transportation costs in
accordance with Part (b) of Rider GCR.
Retention Adjustment: Plus a quantity of gas as calculated in accordance with Rider RA.
Franchise Fee Adjustment: Plus an amount for franchise fees calculated in accordance with Rider
FF. Rider FF is only applicable to customers inside the corporate limits of any incorporated
municipality.
Tax Adjustment: Plus an amount for tax calculated in accordance with Rider TAX.
Surcharges: Plus an amount for surcharges calculated in accordance with the applicable rider(s).
Imbalance Fees
All fees charged to Customer under this Rate Schedule will be charged based on the quantities
determined under the applicable Transportation Agreement and quantities will not be aggregated for any
Customer with multiple Transportation Agreements for the purposes of such fees.
Monthly Imbalance Fees
Customer shall pay Company the greater of (i) $0.10 per MMBtu, or (ii) 150% of the difference per MMBtu
between the highest and lowest “midpoint” price for the Katy point listed in Platts Gas Daily in the table
entitled “Daily Price Survey” during such month, for the MMBtu of Customer’s monthly Cumulative
Imbalance, as defined in the applicable Transportation Agreement, at the end of each month that exceeds
10% of Customer’s receipt quantities for the month.
Attachment 1
Page 99 of 324
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
RATE SCHEDULE: T – TRANSPORTATION
APPLICABLE TO: ALL CUSTOMERS IN THE MID-TEX DIVISION UNDER THE RRM TARIFF
EFFECTIVE DATE: Bills Rendered on or after 10/01/2024
Curtailment Overpull Fee
Upon notification by Company of an event of curtailment or interruption of Customer’s deliveries,
Customer will, for each MMBtu delivered in excess of the stated level of curtailment or interruption, pay
Company 200% of the midpoint price for the Katy point listed in Platts Gas Daily published for the
applicable Gas Day in the table entitled “Daily Price Survey.”
Replacement Index
In the event the “midpoint” or “common” price for the Katy point listed in Platts Gas Daily in the table
entitled “Daily Price Survey” is no longer published, Company will calculate the applicable imbalance fees
utilizing a daily price index recognized as authoritative by the natural gas industry and most closely
approximating the applicable index.
Agreement
A transportation agreement is required.
Notice
Service hereunder and the rates for services provided are subject to the orders of regulatory bodies
having jurisdiction and to the Company’s Tariff for Gas Service.
Special Conditions
In order to receive service under Rate T, customer must have the type of meter required by Company.
Customer must pay Company all costs associated with the acquisition and installation of the meter.
Attachment 1
Page 100 of 324
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
RIDER: WNA – WEATHER NORMALIZATION ADJUSTMENT
APPLICABLE TO: ALL CUSTOMERS IN THE MID-TEX DIVISION UNDER THE RRM TARIFF
EFFECTIVE DATE: Bills Rendered on or after 10/01/2024
Provisions for Adjustment
The Commodity Charge per Ccf (100 cubic feet) for gas service set forth in any Rate Schedules utilized
by the cities of the Mid-Tex Division service area for determining normalized winter period revenues shall
be adjusted by an amount hereinafter described, which amount is referred to as the "Weather
Normalization Adjustment." The Weather Normalization Adjustment shall apply to all temperature
sensitive residential and commercial bills based on meters read during the revenue months of November
through April. The five regional weather stations are Abilene, Austin, Dallas, Waco, and Wichita Falls.
Computation of Weather Normalization Adjustment
The Weather Normalization Adjustment Factor shall be computed to the nearest one-hundredth cent
per Ccf by the following formula:
(HSFi x (NDD-ADD) )
WNAFi = Ri
(BLi +(HSFi x ADD) )
Where
i = any particular Rate Schedule or billing classification within any such
particular Rate Schedule that contains more than one billing classification
WNAFi = Weather Normalization Adjustment Factor for the ith rate schedule or
classification expressed in cents per Ccf
Ri = Commodity Charge rate of temperature sensitive sales for the ith schedule or
classification.
HSFi = heat sensitive factor for the ith schedule or classification divided by the
average bill count in that class
NDD = billing cycle normal heating degree days calculated as the simple ten-year
average of actual heating degree days.
ADD = billing cycle actual heating degree days.
Bli = base load sales for the ith schedule or classification divided by the average
bill count in that class
The Weather Normalization Adjustment for the jth customer in ith rate schedule is computed as:
WNA i = WNAF i x q ij
Where q ij is the relevant sales quantity for the jth customer in ith rate schedule.
Attachment 1
Page 101 of 324
MID-TEX DIVISION
ATMOS ENERGY CORPORATION
RIDER: WNA – WEATHER NORMALIZATION ADJUSTMENT
APPLICABLE TO: ALL CUSTOMERS IN THE MID-TEX DIVISION UNDER THE RRM TARIFF
EFFECTIVE DATE: Bills Rendered on or after 10/01/2024
Base Use/Heat Use Factors
Residential Commercial
Base use Heat use Base use Heat use
Weather Station Ccf Ccf/HDD Ccf Ccf/HDD
Abilene 9.52 0.1526 88.98 0.7485
Austin 8.87 0.1343 213.30 0.9142
Dallas 12.38 0.2024 185.59 1.0974
Waco 8.71 0.1219 130.62 0.7190
Wichita
Falls
10.20 0.1394 117.78 0.6435
Weather Normalization Adjustment (WNA) Report
On or before June 1 of each year, the company posts on its website at atmosenergy.com/mtx-wna, in
Excel format, a Weather Normalization Adjustment (WNA) Report to show how the company calculated
its WNAs factor during the preceding winter season. Additionally, on or before June 1 of each year, the
company files one hard copy and an Excel version of the WNA Report with the Railroad Commission of
Texas' Gas Services Division, addressed to the Director of that Division.
Attachment 1
Page 102 of 324
Line No. DescriptionPension Account PlanPost-Employment Benefit PlanPension Account PlanPost-Employment Benefit PlanSupplemental Executive Benefit PlanAdjustment Total(a) (b) (c) (d) (e) (f) (g)1Proposed Benefits Benchmark - Fiscal Year 2024 Willis Towers Watson Report as adjusted1,402,365$ (1,146,665)$ 2,186,549$ (4,070,086)$ 278,107$ 2 Allocation Factor 45.93% 45.93% 82.00% 82.00% 100.00%3Proposed Benefits Benchmark Costs Allocated to Mid-Tex (Ln 1 x Ln 2)644,172$ (526,717)$ 1,792,929$ (3,337,394)$ 278,107$ 4 O&M and Capital Allocation Factor100.00% 100.00% 100.00% 100.00% 100.00%5Proposed Benefits Benchmark Costs to Approve (Ln 3 x Ln 4)644,172$ (526,717)$ 1,792,929$ (3,337,394)$ 278,107$ (1,148,903)$ 67 O&M Expense Factor (WP_F-2.3, Ln 2)81.70% 81.70% 38.85% 38.85%11.24%89Summary of Costs to Approve:10Total Pension Account Plan526,315$ 696,536$ 1,222,851$ 11Total Post-Employment Benefit Plan(430,349)$ (1,296,547)$ (1,726,896) 12Total Supplemental Executive Benefit Plan31,256$ 31,256 13Total (Ln 10 + Ln 11 + Ln 12)526,315$ (430,349)$ 696,536$ (1,296,547)$ 31,256$ (472,789)$ ATMOS ENERGY CORP., MID-TEX DIVISIONMID-TEX RATE REVIEW MECHANISMPENSIONS AND RETIREE MEDICAL BENEFITS FOR CITIES APPROVALTEST YEAR ENDING DECEMBER 31, 2023Shared ServicesMid-Tex DirectAttachment 2Page 103 of 324
TOWN COUNCIL COMMUNICATION
MEETING DATE: August 26, 2024
FROM: Denise Deprato, Director of Human Resources
AGENDA ITEM: Consider approval of the FY 2025 Compensation Pay Plan, effective October 6,
2024. (Denise Deprato, Director of Human Resources)
BACKGROUND/SUMMARY: On September 25, 2023, the Town Council approved the Town
Council Compensation Policy, which mandates an annual review and approval of the
Compensation Pay Plan. In accordance with this policy, staff conducted a review of the Town’s
benchmark agencies, Federal and Dallas/Fort Worth Consumer Price Index (CPI), and the
Dallas/Fort Worth Living Wage to develop a recommendation for a cost of living/market
adjustment.
Town’s Benchmark
Agencies
2% - 5%
Federal CPI 3.36%
Dallas/Fort Worth CPI 5%
Dallas/Fort Worth
Living Wage
$18.24
Staff recommends applying a 3% cost of living/market adjustment across all pay ranges within
the Compensation Pay Plan and providing all employees with this 3% adjustment. This
adjustment will help ensure that the Town meets the Council’s goal of maintaining pay ranges
at the 50th percentile of the Town’s benchmark agencies.
Additionally, staff identified other necessary modifications recommended for the FY 2025
Compensation Pay Plan:
• Add the lead crossing guard classification: The lead crossing guard will oversee all
crossing guards, assisting with scheduling and training responsibilities.
• Reclassify the accountant classification: Change the accountant’s Fair Labor Standards
Act (FLSA) status from exempt to non-exempt.
• Adjust pay ranges to align with DFW Living Wage: Increase the minimum pay range for
the parks maintenance worker by an additional 2.95% to align with the Dallas/Fort
Worth Living Wage standards.
• Classification title changes: Standardize the classification titles to align with
classification specifications, and the HR payroll system
• Abolish classifications that are no longer in use, including juvenile detective, athletics
field technician, and assistant pool manager
Page 104 of 324
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: The FY 2025 Proposed Budget includes an estimated $197,000 for providing all
Town employees with a 3% cost of living/market adjustment.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Compensation Pay Plan Effective October 1, 2024
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the FY 2025 Compensation Pay Plan,
effective October 6, 2024.
Page 105 of 324
Compensation Pay Plan Page 1 of 4
Proposed: 8/26/2024
Compensation Pay Plan
Proposed 8/26/2024
Fire
Classification FLSA FT/PT Minimum Midpoint Maximum
PT Firefighter EMT NE PT Hourly $ 20.57 $ 24.12 $ 27.68
PT Firefighter Paramedic NE PT Hourly $ 21.65 $ 25.39 $ 29.14
Firefighter - EMT NE FT Annual $ 70,424.97 $ 82,632.37 $ 94,839.76
Hourly $ 24.18 $ 28.38 $ 32.57
Firefighter-Paramedic NE FT Annual $ 74,144.18 $ 86,981.44 $ 99,818.70
Hourly $ 25.46 $ 29.87 $ 34.28
Driver/Engineer NE FT Annual $ 93,909.96 $ 110,151.50 $ 126,393.03
Hourly $ 32.25 $ 37.83 $ 43.40
Fire Captain NE FT Annual $ 113,975.68 $ 133,696.47 $ 153,417.26
Hourly $ 39.14 $ 45.91 $ 52.68
Police
Classification FLSA FT/PT Minimum Midpoint Maximum
Police Cadet NE FT Annual $ 68,278.29
Hourly $ 32.83
Police Officer NE FT Annual $ 75,840.96 $ 88,963.16 $ 102,085.36
Hourly $ 36.46 $ 42.77 $ 49.08
Police Detective NE FT Annual $ 75,840.96 $ 88,963.16 $ 102,085.36
Hourly $ 36.46 $ 42.77 $ 49.08
Police Sergeant NE FT Annual $ 105,298.96 $ 123,498.65 $ 141,698.34
Hourly $ 50.62 $ 59.37 $ 68.12
Police Lieutenant E FT Annual $ 120,317.18 $ 141,119.89 $ 161,922.59
Hourly $ 57.84 $ 67.85 $ 77.85
Police Captain E FT Annual $ 131,671.90 $ 154,434.90 $ 177,197.90
Hourly $ 63.30 $ 74.25 $ 85.19
Page 106 of 324
Compensation Pay Plan Page 2 of 4
Proposed: 8/26/2024
Non-Exempt
Classification FLSA FT/PT Minimum Midpoint Maximum
Accountant NE FT Annual $ 59,087.39 $ 69,424.47 $ 79,761.55
Hourly $ 28.41 $ 33.38 $ 38.35
Accounting Specialist NE FT Annual $ 46,597.20 $ 54,749.03 $ 62,900.86
Hourly $ 22.40 $ 26.32 $ 30.24
Administrative Assistant NE FT/PT Annual $ 40,791.30 $ 47,850.50 $ 54,909.71
Hourly $ 19.61 $ 23.01 $ 26.40
Animal Control Officer NE FT Annual $ 42,119.58 $ 49,403.74 $ 56,687.90
Hourly $ 20.25 $ 23.75 $ 27.25
Athletics Crew Leader NE FT Annual $ 47,668.40 $ 55,905.93 $ 64,143.46
Hourly $ 22.92 $ 26.88 $ 30.84
Building & Code Specialist NE FT Annual $ 49,596.56 $ 58,176.87 $ 66,757.18
Hourly $ 23.84 $ 27.97 $ 32.09
Communications &
Marketing Specialist NE FT Annual $ 55,123.95 $ 64,657.63 $ 74,191.31
Hourly $ 26.50 $ 31.09 $ 35.67
Community Development
Coordinator NE FT Annual $ 49,168.08 $ 57,673.41 $ 66,178.74
Hourly $ 23.64 $ 27.73 $ 31.82
Evidence Custodian/Patrol
Assistant NE FT Annual $ 42,848.00 $ 50,260.70 $ 57,673.41
Hourly $ 20.60 $ 24.16 $ 27.73
Human Resources
Assistant NE FT Annual $ 44,411.95 $ 52,092.46 $ 59,772.96
Hourly $ 21.35 $ 25.04 $ 28.74
Parks Crew Leader NE FT Annual $ 47,668.40 $ 55,905.93 $ 64,143.46
Hourly $ 22.92 $ 26.88 $ 30.84
Parks Irrigator NE FT Annual $ 40,812.72 $ 47,871.93 $ 54,931.14
Hourly $ 19.62 $ 23.02 $ 26.41
Parks Maintenance
Worker NE FT/PT Annual $ 37,939.20 $ 43,767.88 $ 49,596.56
Hourly $ 18.24 $ 21.04 $ 23.84
Police Support Technician NE FT Annual $ 49,789.38 $ 58,401.82 $ 67,014.27
Hourly $ 23.94 $ 28.08 $ 32.22
Records Analyst NE FT Annual $ 46,382.96 $ 54,406.25 $ 62,429.54
Hourly $ 22.30 $ 26.16 $ 30.01
Recreation Coordinator NE FT Annual $ 49,682.26 $ 58,273.28 $ 66,864.30
Hourly $ 23.89 $ 28.02 $ 32.15
Senior Administrative
Assistant NE FT Annual $ 45,226.06 $ 53,045.82 $ 60,865.58
Hourly $ 21.74 $ 25.50 $ 29.26
Streets Crew Leader NE FT Annual $ 47,668.40 $ 55,905.93 $ 64,143.46
Hourly $ 22.92 $ 26.88 $ 30.84
Streets Maintenance
Worker NE FT Annual $ 38,520.35 $ 45,193.93 $ 51,867.50
Hourly $ 18.52 $ 21.73 $ 24.94
Page 107 of 324
Compensation Pay Plan Page 3 of 4
Proposed: 8/26/2024
Exempt
Classification FLSA FT/PT Minimum Midpoint Maximum
Assistant to the Town
Manager E FT Annual $ 76,290.86 $ 89,488.05 $ 102,685.23
Hourly $ 36.68 $ 43.02 $ 49.37
Chief Financial Analyst E FT Annual $ 71,663.28 $ 84,057.06 $ 96,450.85
Hourly $ 34.45 $ 40.41 $ 46.37
Deputy Chief/Fire
Marshal E FT Annual $ 131,993.26 $ 154,820.54 $ 177,647.81
Hourly $ 63.46 $ 74.43 $ 85.41
Director of
Communications &
Marketing
E FT
Annual $ 113,504.35 $ 133,128.74 $ 152,753.12
Hourly $ 54.57 $ 64.00 $ 73.44
Director of Community
Development E FT Annual $ 120,317.18 $ 141,130.60 $ 161,944.02
Hourly $ 57.84 $ 67.85 $ 77.86
Director of Finance E FT Annual $ 126,337.33 $ 148,179.10 $ 170,020.86
Hourly $ 60.74 $ 71.24 $ 81.74
Director of Human
Resources E FT Annual $ 124,280.62 $ 145,768.90 $ 167,257.17
Hourly $ 59.75 $ 70.08 $ 80.41
Director of Parks and
Recreation E FT Annual $ 126,337.33 $ 148,179.10 $ 170,020.86
Hourly $ 60.74 $ 71.24 $ 81.74
Fire Chief E FT Annual $ 135,421.10 $ 167,246.46 $ 199,071.81
Hourly $ 65.11 $ 80.41 $ 95.71
Parks Superintendent E FT Annual $ 73,955.65 $ 86,745.78 $ 99,535.90
Hourly $ 35.56 $ 41.70 $ 47.85
Police Chief E FT Annual $ 135,421.10 $ 167,246.46 $ 199,071.81
Hourly $ 65.11 $ 80.41 $ 95.71
Recreation
Superintendent E FT Annual $ 60,737.04 $ 71,234.80 $ 81,732.56
Hourly $ 29.20 $ 34.25 $ 39.29
Streets
Superintendent E FT Annual $ 64,229.15 $ 75,337.50 $ 86,445.84
Hourly $ 30.88 $ 36.22 $ 41.56
Part-Time/Seasonal
Classification FLSA PT/S Minimum Midpoint Maximum
Assistant Swim Coach E S Hourly $ 13.59 $ 15.93 $ 18.27
Crossing Guard NE PT Hourly $ 16.07 $ 18.48 $ 20.89
Lead Crossing Guard NE PT Hourly $ 18.48 $ 21.67 $ 24.86
Lifeguard E S Hourly $ 12.85 $ 15.08 $ 17.30
Pool Manager E S Hourly $ 14.75 $ 17.30 $ 19.85
Recreation Aide E/NE PT/S Hourly $ 12.69 $ 14.91 $ 17.13
Recreation Leader E/NE PT/S Hourly $ 14.73 $ 17.28 $ 19.83
Swim Coach E S Hourly $ 15.76 $ 18.48 $ 21.21
Page 108 of 324
TOWN COUNCIL COMMUNICATION
MEETING DATE: August 26, 2024
FROM: April Duvall, Director of Finance
AGENDA ITEM: Consider authorizing the Town Manager to execute an audit services
engagement letter and agreement amendment with Forvis Mazars, LLP for the
FY2024 annual audit. (April Duvall, Director of Finance)
BACKGROUND/SUMMARY: The Texas Local Government Code mandates that municipalities
and counties undergo an annual audit of their financial records and accounts by a certified
public accountant (CPA). This audit must include both an opinion on the financial statements
and a compliance report. Additionally, the annual financial statement must be filed with the
municipal secretary or clerk within 180 days of the fiscal year's end to ensure compliance with
statutory requirements.
In FY 20201, the Town of Trophy Club selected BKD to perform auditing services after soliciting
proposals. Since the contract was signed, BKD has merged and is now known as Forvis Mazars,
LLP. This engagement letter represents the continuation of services for FY 2024, marking the
fourth year of the contract and the first of the two-year option periods.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: For FY 2024, the Town will incur an engagement fee of $50,300 for audit
services provided by Forvis Mazars, LLP. In addition, Forvis Mazars, LLP has estimated an
additional cost of $5,000 to $10,000 for professional services, which include assistance in
assessing the risks of material misstatement and ensuring compliance with SAS 148, the
amendment to AU-C Section 935 related to compliance audits.
LEGAL REVIEW: Dean Roggia, Town Attorney, has reviewed the engagement letter as to form
and legality.
ATTACHMENTS:
1. Audit Engagement Letter
2. Addendum to Engagement Letter
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to authorize the Town Manager to execute an
audit services engagement letter and agreement amendment with Forvis Mazars, LLP for the
FY2024 annual audit.
Page 109 of 324
Page 110 of 324
Forvis Mazars, LLP is an independent member of Forvis Mazars Global Limited
August 19, 2024
Honorable Jeannette Tiffany, Mayor
Members of Town Council
Brandon Wright, Town Manager
April Duvall, Director of Finance
Town of Trophy Club, Texas
1 Trophy Wood Drive
Trophy Club, Texas 76262
We appreciate your selection of Forvis Mazars, LLP as your service provider and are pleased to confirm
the arrangements of our engagement in this contract. Within the requirements of our professional standards
and any duties owed to the public, regulatory, or other authorities, our goal is to provide you an Unmatched
Client Experience.
In addition to the terms set forth in this contract, including the detailed Scope of Services, our engagement
is governed by the following, incorporated fully by this reference:
• HIPAA Business Associate Agreement
Summary Scope of Services
As described in the attached Scope of Services, our services will include the following:
Town of Trophy Club, Texas
• Audit Services for the year ended September 30, 2024
You agree to assume full responsibility for the substantive outcomes of the contracted services and for any
other services we may provide, including any findings that may result.
You also acknowledge these services are adequate for your purposes, and you will establish and monitor
the performance of these services to ensure they meet management’s objectives. All decisions involving
management responsibilities related to these services will be made by you, and you accept full responsibility
for such decisions.
We understand you have designated a management-level individual(s) to be responsible and accountable
for overseeing the performance of nonattest services, and you have determined this individual is qualified
to conduct such oversight.
Page 111 of 324
Town of Trophy Club, Texas
August 19, 2024
Page 2
As required by Chapter 2271, Texas Government Code, we represent that we do not boycott Israel and will
not boycott Israel through the term of this engagement. For purposes of this representation, “boycott Israel”
means refusing to deal with, terminating business activities with, or otherwise taking any action that is
intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with
a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action
made for ordinary business purposes.
Engagement Fees
The fee for our services will be $50,300, which includes an administrative fee of five (5) percent to cover
certain technology and administrative costs associated with our services.
In addition, we have estimated the time, skill and resources required for assistance with the new standard
discussed below to range between $5,000 and $10,000.
Our pricing for this engagement and our fee structure are based upon the expectation that our invoices will
be paid promptly. Payment of our invoices is due upon receipt. We will issue progress billings during the
course of our engagement:
Our timely completion of services and the fees thereon depends on the assistance you provide us in
accumulating information and responding to our inquiries. Inaccuracies or delays in providing this
information or the responses may result in additional billings, untimely filings, or inability to meet other
deadlines. Our fees do not contemplate the following transactions or activities during the period of this
engagement:
• Mergers or acquisitions
• Change in accounting principles
• Violation of covenants in debt arrangements
• Indications of fraudulent financial reporting or misappropriation of assets
• Quantitative impairment analysis of long-lived assets
If there are changes in circumstances where these or other conditions become known and significant
additional time is necessary or additional services are requested, we reserve the right to revise our fees.
Assistance with New Standards
Assistance and additional time as a result of the adoption of the following new standards are not included
within our standard engagement fees. These fees will be based on time expended and will vary based on
the level of assistance and procedures required.
Assessing the Risks of Material Misstatement, and SAS 148, Amendment to AU-C Section 935,
Compliance Audits
SAS 145 enhances the requirements and guidance related to obtaining an understanding of the entity’s
system of internal control and assessing control risk and the guidance that addresses the economic,
technological, and regulatory aspects of the markets and environment in which entities and audit firms
operate. SAS 148 incorporates changes in SAS 145 into the compliance audit standards required to be
followed in a single audit.
Page 112 of 324
Town of Trophy Club, Texas
August 19, 2024
Page 3
The above audit standards are expected to increase our audit time particularly for single audits with regard
to the requirement to identify risks associated with each direct and material compliance requirement for
each major program and obtaining sufficient audit evidence to address those risks.
Assistance and additional time as a result of the adoption of this new standard is not included within our
standard engagement fees. These fees will be based on time expended and will vary based on the level of
assistance and procedures required.
Contract Agreement
Please sign and return this contract to indicate your acknowledgment of, and agreement with, the
arrangements for our services including our respective responsibilities.
Forvis Mazars, LLP
Acknowledged and agreed to as it relates to the entire contract, including the Scope of Services, HIPAA
Business Associate Agreement, and Terms and Conditions Addendum, on behalf of Town of Trophy
Club, Texas.
BY
Brandon Wright, Town Manager
DATE
BY
April Duvall, Director of Finance
DATE
Page 113 of 324
Town of Trophy Club, Texas
August 19, 2024
Page 4
Scope of Services – Audit Services
We will audit the governmental activities, the business-type activities, the discretely presented component
unit, each major fund, and the aggregate remaining fund information and related disclosures, which
collectively comprise the basic financial statements for the following entity:
Town of Trophy Club, Texas as of and for the year ended September 30, 2024
The objectives of our audit are to obtain reasonable assurance about whether the financial statements as
a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report
that includes our opinion.
You have informed us that the audited financial statements are expected to be presented along with
management’s annual comprehensive financial report. Management is responsible for the other information
(introductory and statistical sections) included in the annual comprehensive financial report. The other
information comprises the annual comprehensive financial report but does not include the financial
statements and our auditor’s report thereon. Our opinion on the financial statements will not cover the other
information, and we will not express an opinion or any form of assurance thereon. In connection with our
audit of the financial statements, our responsibility is to read the other information and consider whether a
material inconsistency exists between the other information and the financial statements, or whether the
other information otherwise appears to be materially misstated. If, based on the work performed, we
conclude that an uncorrected material misstatement of the other information exists, we are required to
describe it in our report.
We will also express an opinion on whether combining and individual fund financial statements and
budgetary schedules (“supplementary information”) is fairly stated, in all material respects, in relation to the
financial statements as a whole.
We will also provide you with the following nonattest services:
• Preparing lease schedules based on your assignment of lease asset lives, if requested
• Preparing a draft of the financial statements and related notes
• Proposing for your review and approval the adjusting entries to convert your modified accrual
statements to accrual-basis accounting records. Management is responsible for the propriety of the
accrual adjustments
• Proposing for your review and approval the year-end entries related to Governmental Accounting
Standards Board Statements 68, 75, 87, 94, and 96. Management is responsible for the proprietary
of the entries
•
Lauren Stamey, Director, is responsible for supervising the engagement and authorizing the signing of the
report or reports.
We will issue a written report upon completion of our audits, addressed to the following parties:
Entity Name Party Name
Town of Trophy Club, Texas The Honorable Mayor and Members of the Town
Council
Page 114 of 324
Town of Trophy Club, Texas
August 19, 2024
Page 5
The following apply for the audit services described above:
Our
Responsibilities
We will conduct our audit in accordance with auditing standards generally
accepted in the United States of America (GAAS). We will exercise professional
judgment and maintain professional skepticism throughout the audit.
We will identify and assess the risks of material misstatement of the financial
statements, whether due to fraud or error, design and perform audit procedures
responsive to those risks, and obtain audit evidence that is sufficient and
appropriate to provide a basis for our opinion.
We will obtain an understanding of internal control relevant to the audit in order
to design audit procedures that are appropriate in the circumstances.
We will evaluate the appropriateness of accounting policies used and the
reasonableness of significant accounting estimates made by management, as
well as evaluate the overall presentation of the financial statements, including the
disclosures, and whether the financial statements represent the underlying
transactions and events in a manner that achieves fair presentation.
We will also conclude, based on audit evidence obtained, whether there are
conditions or events, considered in the aggregate, that raise substantial doubt
about the entity’s ability to continue as a going concern for a reasonable period
of time.
Limitations &
Fraud
Reasonable assurance is a high level of assurance but is not absolute assurance
and therefore is not a guarantee that an audit that is planned and conducted in
accordance with GAAS will always detect a material misstatement when it exists.
Misstatements, including omissions, can arise from fraud or error and are
considered material if there is a substantial likelihood that, individually or in the
aggregate, they would influence the judgment made by a reasonable user based
on the financial statements. Our responsibility as auditors is limited to the period
covered by our audit and does not extend to any later periods for which we are
not engaged as auditors.
The risk of not detecting a material misstatement resulting from fraud is higher
than for one resulting from error, as fraud may involve collusion, forgery,
intentional omissions, misrepresentations, or the override of internal control.
Our understanding of internal control is not for the purpose of expressing an
opinion on the effectiveness of your internal control. However, we will
communicate to you in writing any significant deficiencies or material weaknesses
in internal control relevant to the audit of the financial statements that we identify
during the audit.
We are available to perform additional procedures with regard to fraud detection
and prevention at your request, subject to completion of our normal engagement
acceptance procedures. The actual terms and fees of such an engagement would
be documented in a separate contract to be signed by you and Forvis Mazars.
Page 115 of 324
Town of Trophy Club, Texas
August 19, 2024
Page 6
Opinion Circumstances may arise in which our report may differ from its expected form
and content based on the results of our audit. Depending on the nature of these
circumstances, it may be necessary for us to modify our opinion, add an
emphasis-of-matter paragraph or other-matter paragraph(s) to our auditor’s
report, or if necessary, decline to express an opinion or withdraw from the
engagement.
If we discover conditions that may prohibit us from issuing a standard report, we
will notify you. In such circumstances, further arrangements may be necessary to
continue our engagement.
Your
Responsibilities
Management and, if applicable, those charged with governance acknowledge
and understand their responsibility for the accuracy and completeness of all
information provided and for the following:
• Audit Support – to provide us with:
o Unrestricted access to persons within the entity or within components of
the entity (including management, those charged with governance, and
component auditors) from whom we determine it necessary to obtain
audit evidence
o Information of which you are aware that is relevant to the preparation and
fair presentation of the financial statements, including access to
information relevant to disclosures
o Information about events occurring or facts discovered subsequent to the
date of the financial statements, of which management may become
aware, that may affect the financial statements
o Information about any known or suspected fraud affecting the entity
involving management, employees with significant role in internal control,
and others where fraud could have a material effect on the financials
o Identification and provision of report copies of previous audits, attestation
engagements, or other studies that directly relate to the objectives of the
audit, including whether related recommendations have been
implemented
o Additional information that we may request for the purpose of the audit
• Internal Control and Compliance – for the:
o Design, implementation, and maintenance of internal control relevant to
compliance with laws and regulations and the preparation and fair
presentation of financial statements that are free from material
misstatement, whether due to fraud or error
o Alignment of internal control to ensure that appropriate goals and
objectives are met; that management and financial information is reliable
and properly reported; and that compliance with and identification of the
laws, regulations, contracts, grants, or agreements (including any federal
award programs) applicable to the entity’s activities is achieved
o Remedy, through timely and appropriate steps, of fraud and
noncompliance with provisions of laws, regulations, contracts, or other
agreements reported by the auditor
o Establishment and maintenance of processes to track the status and
address findings and recommendations of auditors
• Accounting and Reporting – for the:
o Maintenance of adequate records, selection and application of
accounting principles, and the safeguard of assets
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o Adjustment of the financial statements to correct material misstatements
and confirmation to us in the representation letter that the effects of any
uncorrected misstatements aggregated by us are immaterial, both
individually and in the aggregate, to the financial statements taken as a
whole
o Preparation and fair presentation of the financial statements in
accordance with accounting principles generally accepted in the United
States of America
o Inclusion of the auditors’ report in any document containing financial
statements that indicates that such financial statements have been
audited by us
o Distribution of audit reports to any necessary parties
The results of our tests of compliance and internal control over financial reporting
performed in connection with our audit of the financial statements may not fully
meet the reasonable needs of report users. Management is responsible for
obtaining audits, examinations, agreed-upon procedures, or other engagements
that satisfy relevant legal, regulatory, or contractual requirements or fully meet
other reasonable user needs.
Required
Supplementary
Information
Accounting principles generally accepted in the United States of America provide
for certain required supplementary information (“RSI”) to accompany the basic
financial statements. We understand the following RSI will accompany the basic
financial statements:
1. Management’s Discussion and Analysis (“MD&A”)
2. Budgetary comparison
3. Pension and Other Postemployment Benefit information
Such information is the responsibility of management and, although not a part of
the basic financial statements, is required by the Governmental Accounting
Standards Board who considers it to be an essential part of financial reporting for
placing the basic financial statements in an appropriate operational, economic,
or historical context.
Management is responsible for the fair presentation of the RSI. As part of our
engagement, we will apply certain limited procedures to the RSI in GAAS. These
limited procedures will consist of inquiries of management regarding the methods
of preparing the information and comparing the information for consistency with
management’s responses to our inquiries, the basic financial statements, and
other knowledge we obtained during our audit of the basic financial statements.
We will not express an opinion or provide any assurance on the information
because the limited procedures do not provide us with sufficient evidence to
express an opinion or provide any assurance.
Supplementary
Information
With regard to any supplementary information that we are engaged to report on:
• Management is responsible for its preparation in accordance with applicable
criteria
• Management will provide certain written representations regarding the
supplementary information at the conclusion of our engagement
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• Management will include our report on this supplementary information in any
document that contains this supplementary information and indicates we
have reported on the supplementary information
• Management will make the supplementary information readily available to
intended users if it is not presented with the audited financial statements
Such information is:
• Presented for the purpose of additional analysis of the financial statements
• Not a required part of the financial statements
• The responsibility of management
• Subjected to the auditing procedures applied in the audit of the financial
statements and certain additional procedures, including comparing and
reconciling such information directly to the accounting and other records used
to prepare the financial statements or the financial statements themselves,
and other additional procedures in accordance with GAAS
Written
Confirmations
Required
As part of our audit process, we will request from management and, if applicable,
those charged with governance written confirmation acknowledging certain
responsibilities outlined in this contract and confirming:
• The availability of this information
• Certain representations made during the audit for all periods presented
• The effects of any uncorrected misstatements, if any, resulting from errors or
fraud aggregated by us during the current engagement and pertaining to the
latest period presented are immaterial, both individually and in the aggregate,
to the financial statements taken as a whole
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HIPAA Business Associate Agreement
This Business Associate Agreement (“BAA”) is entered into by and
between Forvis Mazars, LLP (hereinafter referred to as “Business
Associate”) and the Town of Trophy Club, Texas] (hereinafter
referred to as “Covered Entity”).
RECITALS
Business Associate provides services to Covered Entity under this
contract (the “Contract”), and Covered Entity wishes to disclose
certain information to Business Associate pursuant to the terms of
such Contract, some of which may constitute Protected Health
Information (“PHI”).
The purpose of this BAA is to comply with all applicable federal and
state laws governing the privacy of PHI. As used herein, the Privacy
Rule and the Security Rule are each deemed to include the
amendments thereto, collectively referred to as “HIPAA/HITECH
Final Omnibus Rule,” that are included in the:
• Modifications to the Health Insurance Portability and
Accountability Act of 1996 (“HIPAA”) Privacy, Security,
Enforcement, and Breach Notification Rules Under the
Health Information Technology for Economic and Clinical
Health Act (the “HITECH Act”) and the Genetic Information
Nondiscrimination Act
• Other Modifications to the HIPAA Rules
• Final Rule (the “Omnibus Rule”), 78 Fed. Reg. 5565
Notwithstanding the terms of this or any other agreement between
Covered Entity and Business Associate, Business Associate shall
comply with all of its statutory and regulatory obligations stated
under the HIPAA/HITECH Final Omnibus Rule. The terms stated
herein shall have the same definitions as provided in HIPAA.
In consideration of the mutual promises below and the exchange of
information pursuant to this BAA, the parties agree as follows:
1. Permitted Uses and Disclosures. Except as described in the
enumerated subparagraphs below, Business Associate shall
not use or disclose PHI received from Covered Entity or created
on behalf of Covered Entity. Exceptions:
1.1. As reasonably necessary to provide the services in the
Contract;
1.2. As otherwise permitted or required by this BAA;
1.3. As required by law; and
1.4. For the proper management and administration of
Business Associate’s business and to disclose PHI in
connection with such management and administration,
and to carry out the legal responsibilities of the Business
Associate, provided Business Associate obtains
reasonable assurances from the recipient that the PHI
shall be held confidentially and used or further disclosed
only as required by law or for the purpose for which it was
disclosed to the recipient, and Business Associate
requires the recipient to notify it of any instances of which
it is aware in which the confidentiality of the PHI has been
breached.
2. Safeguards. Business Associate shall not use or disclose PHI
other than as permitted or required by the BAA or as required
by law.
2.1. Business Associate shall establish and maintain
appropriate safeguards and shall comply with the Security
Rule with respect to electronic PHI (“ePHI”) to prevent the
use or disclosure of such ePHI other than as provided for
by the Contract including this BAA.
2.2. To the extent the Business Associate is to carry out one
or more of Covered Entity’s obligation(s) under Subpart E
of 45 CFR Part 164, comply with the requirements of
Subpart E that apply to the Covered Entity in the
performance of such obligation(s).
3. Subcontracts. In accordance with the requirements of the
Privacy Rule and the Security Rule, Business Associate shall
ensure any subcontractors that create, receive, maintain, or
transmit PHI on behalf of Business Associate agree to the same
restrictions, conditions, and requirements that apply to the
Business Associate with respect to such information.
4. Obligations of Covered Entity. Covered Entity shall obtain
any consent or authorization that may be required by HIPAA,
or applicable state law, prior to furnishing Business Associate
with PHI, including ePHI. Covered Entity shall notify Business
Associate of:
4.1. Any limitation(s) in the Covered Entity’s notice of privacy
practices under 45 CFR 164.520, to the extent that such
limitation may affect Business Associate’s use or
disclosure of PHI;
4.2. Any changes in, or revocation of, the permission by an
individual to use or disclose his or her PHI, to the extent
that such changes may affect Business Associate’s use
or disclosure of PHI; and
4.3. Any restriction on the use or disclosure of PHI that
Covered Entity has agreed to or is required to abide by
under 45 CFR 164.522, to the extent that such restriction
may affect Business Associate’s use or disclosure of PHI.
Covered Entity shall not request Business Associate to use or
disclose PHI in any manner that would not be permissible under
Subpart E of 45 CFR Part 164 if done by Covered Entity.
Covered Entity shall provide to Business Associate only the
minimum PHI necessary to perform the services set forth in a
Contract.
5. Reporting, Notification, and Mitigation.
5.1. Reporting. Business Associate shall notify Covered Entity
of any use or disclosure of PHI not provided for by the
BAA of which it becomes aware, including breaches of
unsecured PHI as required at 45 CFR 164.410, and any
security incident of which it becomes aware, provided that
with respect to Unsuccessful Security Incidents (as
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defined below), Business Associate shall report to
Covered Entity any such Unsuccessful Security Incidents
that are material to the protection of Covered Entity’s PHI.
For purposes of this Business Associate Agreement, the
term “Unsuccessful Security Incident” shall mean any
security incident that does not result in any unauthorized
access, use, disclosure, modification, or destruction of
ePHI or any interference with system operations in
Business Associate’s information system.
5.2. Notification. To assist Covered Entity in fulfilling its
responsibility to notify individuals and others of a breach
involving Unsecured PHI as required by HIPAA and
applicable state law, the notification shall include, to the
greatest extent reasonably possible:
i. Each individual whose unsecured PHI was subject
to the breach; and
ii. Any other available information Covered Entity is
required to include in its legally required notification
to individual(s) or others.
5.3. Mitigation. Business Associate shall mitigate, to the extent
practicable, any harmful effect that is known to Business
Associate of a use or disclosure of PHI by Business
Associate in violation of the requirements of this BAA.
6. Term and Termination.
6.1. Term. The Term of this BAA shall be effective as of the
last date signed and shall terminate without any further
action of the parties upon the expiration or termination of
the Contract or on the date Covered Entity terminates for
cause as authorized in paragraph 6.2 of this section,
whichever is sooner.
6.2. Termination for Cause. Covered Entity may terminate this
BAA if Business Associate has violated a material term of
the BAA and Business Associate has not cured the
breach or ended the violation within the time specified by
Covered Entity.
6.3. Obligations of Business Associate Upon Termination.
Upon termination of this BAA for any reason, Business
Associate, with respect to PHI received from Covered
Entity, or created, maintained, or received by Business
Associate on behalf of Covered Entity, shall:
i. Retain only that PHI which is necessary for Business
Associate to continue its proper management and
administration or to carry out its legal
responsibilities;
ii. Return to Covered Entity or destroy the remaining
PHI that the Business Associate still maintains in
any form;
iii. Continue to use appropriate safeguards and comply
with Subpart C of 45 CFR Part 164 with respect to
ePHI to prevent use or disclosure of the PHI, other
than as provided for in this section, for as long as
Business Associate retains the PHI;
iv. Not use or disclose the PHI retained by Business
Associate other than for the purposes for which such
PHI was retained and subject to the same conditions
set forth in this BAA which applied prior to
termination; and
v. Return to Covered Entity or destroy the PHI retained
by Business Associate when it is no longer needed
by Business Associate for its proper management
and administration or to carry out its legal
responsibilities.
6.4. Survival. The obligations of Business Associate under this
section shall survive the termination of this BAA.
7. Designated Record Set. To the extent Business Associate
maintains PHI in a Designated Record Set, Business Associate
shall:
7.1. Make available PHI in a Designated Record Set to the
Covered Entity as necessary to satisfy Covered Entity’s
obligations under 45 CFR 164.524; and
7.2. Incorporate any amendments or corrections to PHI at the
request of Covered Entity in accordance with 45 CFR
164.526, or take other measures as necessary to satisfy
Covered Entity’s obligations under 45 CFR 164.526.
8. Accounting of Disclosures. Business Associate shall
maintain and make available the information required to
provide an accounting of disclosures to the Covered Entity as
necessary to satisfy Covered Entity’s obligations under 45 CFR
164.528.
9. Access to Records. Business Associate shall make its internal
practices, books, and records available to the Secretary of
Health and Human Services for purposes of determining
compliance with the HIPAA Rules.
10. Insurance. Business Associate shall maintain insurance
coverage in form and amount necessary to cover data loss
and/or damage or the unauthorized disclosure and/or
fraudulent use of data. Upon request, Business Associate shall
provide Covered Entity with a certificate of insurance
evidencing the coverage.
11. Privilege. No statutory or common law privilege, including
privileges established or recognized by the attorney-client,
accountant-client, or other legal privilege, shall be deemed to
have been waived by virtue of this BAA.
12. No Third-Party Beneficiaries. Nothing herein, express or
implied, is intended to or shall confer upon any other person or
entity any legal or equitable right, benefit, or remedy of any
nature whatsoever under or by reason of this BAA.
13. Integration. Any reference in this Agreement to a section of the
HIPAA/HITECH Final Omnibus Rule, and applicable
regulations, means the section as in effect as amended and for
which compliance is required.
14. General. This BAA is governed by, and shall be construed in
accordance with, the laws of the State of Texas. If any part of
a provision of this BAA is found illegal or unenforceable, it shall
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be enforced to the maximum extent permissible, and the
legality and enforceability of the remainder of that provision and
all other provisions of this BAA shall not be affected. This BAA
may be modified, or any rights under it waived, only by a written
document executed by the authorized representatives of both
parties.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY
LEFT BLANK
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Forvis Mazars, LLP Terms and Conditions Addendum
GENERAL
1. Overview. This addendum describes Forvis Mazars, LLP’s
standard terms and conditions (“Terms and Conditions”)
applicable to Our provision of services to the Client (“You”). The
Terms and Conditions are a part of the contract between You
and Forvis Mazars, LLP. For the purposes of the Terms and
Conditions, any reference to “Firm,” “We,” “Us,” or “Our” is a
reference to Forvis Mazars, LLP (“Forvis Mazars”), and any
reference to “You” or “Your” is a reference to the party or parties
that have engaged Us to provide services and the party or
parties ultimately responsible for payment of Our fees and
costs.
BILLING, PAYMENT, & TERMINATION
2. Billing and Payment Terms. We will bill You for Our
professional fees and costs as outlined in Our contract. Unless
otherwise provided in Our contract, payment is due upon
receipt of Our billing statement. Interest will be charged on any
unpaid balance after 30 days at the rate of 10 percent per
annum, or as allowed by law at the earliest date thereafter, and
highest applicable rate if less than 10 percent. All fees, charges,
and other amounts payable to Forvis Mazars hereunder do not
include any sales, use, excise, value-added, or other applicable
taxes, tariffs, or duties, payment of which shall be Your sole
responsibility, and do not include any applicable taxes based
on Forvis Mazars’ net income or taxes arising from the
employment or independent contractor relationship between
Forvis Mazars and Forvis Mazars’ personnel.
We reserve the right to suspend or terminate Our work for this
engagement or any other engagement for nonpayment of fees.
If Our work is suspended or terminated, You agree that We will
not be responsible for Your failure to meet governmental and
other deadlines, for any penalties or interest that may be
assessed against You resulting from Your failure to meet such
deadlines, and for any other damages (including but not limited
to consequential, indirect, lost profits, or punitive damages)
incurred as a result of the suspension or termination of Our
services.
Our fees may increase if Our duties or responsibilities are
increased by rulemaking of any regulatory body or any
additional new accounting or auditing standards. Our
engagement fees do not include any time for post-engagement
consultation with Your personnel or third parties, consent
letters and related procedures for the use of Our reports in
offering documents, inquiries from regulators, or testimony or
deposition regarding any subpoena. Charges for such services
will be billed separately.
3. Billing Records. If these services are determined to be within
the scope and authority of Section 1861(v)(1)(I) of the Social
Security Act, We agree to make available to the Secretary of
Health and Human Services, or to the U.S. Comptroller
General, or any of their duly authorized representatives, such
of Our books, documents, and records that are necessary to
certify the nature and extent of Our services, until the expiration
of four (4) years after the furnishing of these services. This
contract allows access to contracts of a similar nature between
subcontractors and related organizations of the subcontractor,
and to their books, documents, and records.
4. Termination. Either party may terminate these services in
good faith at any time for any reason, including Your failure to
comply with the terms of Our contract or as We determine
professional standards require. Both parties must agree, in
writing, to any future modifications or extensions. If services are
terminated, You agree to pay Forvis Mazars for time expended
to date. In addition, You will be billed costs and fees for services
from other professionals, if any, as well as an administrative fee
of five (5) percent to cover certain technology and
administrative costs associated with Our services. Unless
terminated sooner in accordance with its terms, this
engagement shall terminate upon the completion of Forvis
Mazars’ services hereunder.
DISPUTES & DISCLAIMERS
5. Mediation. Any dispute arising out of or related to this
engagement will, prior to resorting to litigation, be submitted for
nonbinding mediation upon written request by either party. Both
parties agree to try in good faith to settle the dispute in
mediation. The mediator will be selected by agreement of the
parties. The mediation proceeding shall be confidential. Each
party will bear its own costs in the mediation, but the fees and
expenses of the mediator will be shared equally.
6. Indemnification. Unless disallowed by law or applicable
professional standards, You agree to hold Forvis Mazars
harmless from any and all claims which arise from knowing
misrepresentations to Forvis Mazars, or the intentional
withholding or concealment of information from Forvis Mazars
by Your management or any partner, principal, shareholder,
officer, director, member, employee, agent, or assign of Yours.
You also agree to indemnify Forvis Mazars for any claims made
against Forvis Mazars by third parties, which arise from any
wrongful actions of Your management or any partner, principal,
shareholder, officer, director, member, employee, agent, or
assign of Yours. The provisions of this paragraph shall apply
regardless of the nature of the claim.
7. Statute of Limitations. You agree that any claim or legal
action arising out of or related to this contract and the services
provided hereunder shall be commenced no more than one (1)
year from the date of delivery of the work product to You or the
termination of the services described herein (whichever is
earlier), regardless of any statute of limitations prescribing a
longer period of time for commencing such a claim under law.
This time limitation shall apply regardless of whether Forvis
Mazars performs other or subsequent services for You. A claim
is understood to be a demand for money or services, demand
for mediation, or the service of suit based on a breach of this
contract or the acts or omissions of Forvis Mazars in performing
the services provided herein. This provision shall not apply if
enforcement is disallowed by applicable law or professional
standards.
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8. Limitation of Liability. You agree that Forvis Mazars’ liability,
if any, arising out of or related to this contract and the services
provided hereunder, shall be limited to the amount of the fees
paid by You for services rendered under this contract. This
limitation shall not apply to the extent it is finally, judicially
determined that the liability resulted from the intentional or
willful misconduct of Forvis Mazars or if enforcement of this
provision is disallowed by applicable law or professional
standards.
9. Waiver of Certain Damages. In no event shall Forvis Mazars
be liable to You or a third party for any indirect, special,
consequential, punitive, or exemplary damages, including but
not limited to lost profits, loss of revenue, interruption, loss of
use, damage to goodwill or reputation, regardless of whether
You were advised of the possibility of such damages,
regardless of whether such damages were reasonably
foreseeable, and regardless of whether such damages arise
under a theory of contract, tort, strict liability, or otherwise.
10. Choice of Law. You acknowledge and agree that any dispute
arising out of or related to this contract shall be governed by the
laws of the State of Texas, without regard to its conflict of laws
principles.
11. WAIVER OF JURY TRIAL. THE PARTIES HEREBY AGREE
NOT TO ELECT A TRIAL BY JURY OF ANY ISSUE TRIABLE
OF RIGHT BY JURY, AND WAIVE ANY RIGHT TO TRIAL BY
JURY FULLY TO THE EXTENT THAT ANY SUCH RIGHT
SHALL NOW OR HEREAFTER EXIST WITH REGARD TO
THIS AGREEMENT, OR ANY CLAIM, COUNTERCLAIM, OR
OTHER ACTION ARISING IN CONNECTION THEREWITH.
THIS WAIVER OF RIGHT TO TRIAL BY JURY IS GIVEN
KNOWINGLY AND VOLUNTARILY BY THE PARTIES, AND
IS INTENDED TO ENCOMPASS INDIVIDUALLY EACH
INSTANCE AND EACH ISSUE AS TO WHICH THE RIGHT
TO A TRIAL BY JURY WOULD OTHERWISE ACCRUE.
12. Severability. In the event that any term or provision of this
agreement shall be held to be invalid, void, or unenforceable,
then the remainder of this agreement shall not be affected, and
each such term and provision of this agreement shall be valid
and enforceable to the fullest extent permitted by law.
13. Assignment. You acknowledge and agree that the terms and
conditions of this contract shall be binding upon and inure to
the parties’ successors and assigns, subject to applicable laws
and regulations.
14. Disclaimer of Legal or Investment Advice. Our services do
not constitute legal or investment advice. You should seek the
advice of legal counsel in such matters. Regulatory authorities
may interpret circumstances differently than We do. In addition,
the applicable laws, regulations, and regulators’ enforcement
activities may change over time.
RECORDS, WORKPAPERS, DELIVERABLES, &
PROPRIETARY INFORMATION
15. Maintenance of Records. You agree to assume full
responsibility for maintaining Your original data and records
and that Forvis Mazars has no responsibility to maintain this
information. You agree You will not rely on Forvis Mazars to
provide hosting, electronic security, or backup services, e.g.,
business continuity or disaster recovery services, to You unless
separately engaged to do so. You understand that Your access
to data, records, and information from Forvis Mazars’ servers,
i.e., Forvis Mazars portals used to exchange information, can
be terminated at any time and You will not rely on using this to
host Your data and records.
16. Forvis Mazars Workpapers. Our workpapers and
documentation retained in any form of media for this
engagement are the property of Forvis Mazars. We can be
compelled to provide information under legal process. In
addition, We may be requested by regulatory or enforcement
bodies (including any State Board) to make certain workpapers
available to them pursuant to authority granted by law or
regulation. Unless We are prohibited from doing so by law or
regulation, Forvis Mazars will inform You of any such legal
process or request. You agree We have no legal responsibility
to You in the event We determine We are obligated to provide
such documents or information.
17. Subpoenas or Other Legal Process. In the event Forvis
Mazars is required to respond to any such subpoena, court
order, or any government regulatory inquiry or other legal
process relating to You or Your management for the production
of documents and/or testimony relative to information We
obtained or prepared incident to this or any other engagement
in a matter in which Forvis Mazars is not a party, You shall
compensate Forvis Mazars for all time We expend in
connection with such response at normal and customary hourly
rates and to reimburse Us for all out-of-pocket expenses
incurred in regard to such response.
18. Use of Deliverables and Drafts. You agree You will not modify
any deliverables or drafts prepared by Us for internal use or for
distribution to third parties. You also understand that We may
on occasion send You documents marked as draft and
understand that those are for Your review purpose only, should
not be distributed in any way, and should be destroyed as soon
as possible.
Our report on any financial statements must be associated only
with the financial statements that were the subject of Our
engagement. You may make copies of Our report, but only if
the entire financial statements (exactly as attached to Our
report, including related footnotes) and any supplementary
information, as appropriate, are reproduced and distributed
with Our report. You agree not to reproduce or associate Our
report with any other financial statements, or portions thereof,
that are not the subject of Our engagement.
19. Proprietary Information. You acknowledge that proprietary
information, documents, materials, management techniques,
and other intellectual property are a material source of the
services We perform and were developed prior to Our
association with You. Any new forms, software, documents, or
intellectual property We develop during this engagement for
Your use shall belong to Us, and You shall have the limited right
to use them solely within Your business. All reports, templates,
manuals, forms, checklists, questionnaires, letters,
agreements, and other documents which We make available to
You are confidential and proprietary to Us. Neither You, nor any
of Your agents, will copy, electronically store, reproduce, or
make any such documents available to anyone other than Your
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personnel. This provision will apply to all materials whether in
digital, “hard copy” format, or other medium.
REGULATORY
20. U.S. Securities and Exchange Commission (“SEC”) and
other Regulatory Bodies. Where We are providing services
either for (a) an entity that is registered with the SEC, (b) an
affiliate of such registrant, or (c) an entity or affiliate that is
subject to rules, regulations, or standards beyond those of the
American Institute of Certified Public Accountants (“AICPA”),
any term of this contract that would be prohibited by or impair
Our independence under applicable law or regulation shall not
apply to the extent necessary only to avoid such prohibition or
impairment.
21. Offering Document. You may wish to include Our report(s) on
financial statements in an exempt offering document. You
agree that any report, including any auditor’s report, or
reference to Our firm, will not be included in any such offering
document without notifying Us. Any agreement to perform work
in connection with an exempt offering document, including
providing agreement for the use of the auditor’s report in the
exempt offering document, will be a separate engagement.
Any exempt offering document issued by You with which We
are not involved will clearly indicate that We are not involved by
including a disclosure such as, “Forvis Mazars, LLP, our
independent auditor, has not been engaged to perform and has
not performed, since the date of its report included herein, any
procedures on the financial statements addressed in that
report. Forvis Mazars, LLP also has not performed any
procedures relating to this offering document.”
22. Forvis Mazars Not a Municipal Advisor. Forvis Mazars is not
acting as Your municipal advisor under Section 15B of the
Securities Exchange Act of 1934, as amended. As such, Forvis
Mazars is not recommending any action to You and does not
owe You a fiduciary duty with respect to any information or
communications regarding municipal financial products or the
issuance of municipal securities. You should discuss such
matters with internal or external advisors and experts You
deem appropriate before acting on any such information or
material provided by Forvis Mazars.
23. Forvis Mazars Not a Fiduciary. In providing Our attest
services, We are required by law and our professional
standards to maintain our independence from You. We take
this mandate very seriously and thus guard against
impermissible relationships which may impair the very
independence which You and the users of Our report require.
As such, You should not place upon Us special confidence that
in the performance of Our attest services We will act solely in
Your interest. Therefore, You acknowledge and agree We are
not in a fiduciary relationship with You and We have no fiduciary
responsibilities to You in the performance of Our services
described herein.
TECHNOLOGY
24. Electronic Sites. You agree to notify Us if You desire to place
Our report(s), including any reports on Your financial
statements, along with other information, such as a report by
management or those charged with governance on operations,
financial summaries or highlights, financial ratios, etc., on an
electronic site. You recognize that We have no responsibility to
review information contained in electronic sites.
25. Electronic Signatures and Counterparts. This contract and
other documents to be delivered pursuant to this contract may
be executed in one or more counterparts, each of which will be
deemed to be an original copy and all of which, when taken
together, will be deemed to constitute one and the same
agreement or document, and will be effective when
counterparts have been signed by each of the parties and
delivered to the other parties. Each party agrees that the
electronic signatures, whether digital or encrypted, of the
parties included in this contract are intended to authenticate
this writing and to have the same force and effect as manual
signatures. Delivery of a copy of this contract or any other
document contemplated hereby, bearing an original manual or
electronic signature by facsimile transmission (including a
facsimile delivered via the internet), by electronic mail in
“portable document format” (“.pdf”) or similar format intended
to preserve the original graphic and pictorial appearance of a
document, or through the use of electronic signature software,
will have the same effect as physical delivery of the paper
document bearing an original signature.
26. Electronic Data Communication and Storage. In the interest
of facilitating Our services to You, We may send data over the
internet, temporarily store electronic data via computer
software applications hosted remotely on the internet, or utilize
cloud-based storage. Your confidential electronic data may be
transmitted or stored using these methods. In using these data
communication and storage methods, We employ measures
designed to maintain data security. We use reasonable efforts
to keep such communications and electronic data secure in
accordance with Our obligations under applicable laws,
regulations, and professional standards.
You recognize and accept that We have no control over the
unauthorized interception or breach of any communications or
electronic data once it has been transmitted or if it has been
subject to unauthorized access while stored, notwithstanding
all reasonable security measures employed by Us. You
consent to Our use of these electronic devices and applications
during this engagement.
OTHER MATTERS
27. Cooperation. You agree to cooperate with Forvis Mazars in
the performance of Forvis Mazars’ services to You, including
the provision to Forvis Mazars of reasonable facilities and
timely access to Your data, information, and personnel. You
shall be responsible for the performance of Your employees
and agents.
28. Third-Party Service Providers. Forvis Mazars may from time
to time utilize third-party service providers, including but not
limited to domestic software processors or legal counsel, or
disclose confidential information about You to third-party
service providers in serving Your account. Forvis Mazars
maintains, however, internal policies, procedures, and
safeguards to protect the confidentiality and security of Your
information. In addition, Forvis Mazars will secure
Page 124 of 324
Town of Trophy Club, Texas
August 19, 2024
Page 15
confidentiality agreements with all service providers to maintain
the confidentiality of Your information. If We are unable to
secure an appropriate confidentiality agreement, You will be
asked to consent prior to Forvis Mazars sharing Your
confidential information with the third-party service provider.
29. Independent Contractor. When providing services to You, We
will be functioning as an independent contractor; and in no
event will We or any of Our employees be an officer of You, nor
will Our relationship be that of joint venturers, partners,
employer and employee, principal and agent, or any similar
relationship giving rise to a fiduciary duty to You. Decisions
regarding management of Your business remain the
responsibility of Your personnel at all times. Neither You nor
Forvis Mazars shall act or represent itself, directly or by
implication, as an agent of the other or in any manner assume
or create any obligation on behalf of, or in the name of, the
other.
30. Hiring of Forvis Mazars Personnel. We ask that You respect
the employment relationship that Our personnel have with Our
firm and to refrain from any employment offers to Forvis Mazars
personnel. However, if You find it necessary to make an offer
of employment and if it is accepted, during the term of this
engagement and for a period of 18 months after Forvis Mazars
stops providing services, You agree that We will be paid a one-
time employment fee equal to 100 percent of the employee’s
highest annual salary. This fee will be payable prior to Our
personnel commencing employment with You. Provided,
however, You shall not be in violation of the nonsolicitation
covenant set forth herein with respect to any position You
advertise in the form of a general solicitation not delivered to or
focused upon any single individual.
31. Use of Forvis Mazars Name. Any time You intend to reference
Forvis Mazars’ firm name in any manner in any published
materials, including on an electronic site, You agree to provide
Us with draft materials for review and approval before
publishing or posting such information.
32. Network. Forvis Mazars, LLP is a Delaware limited liability
partnership and an independent member of Forvis Mazars
Global Ltd., a leading global professional services network.
Forvis Mazars Global Ltd. is a United Kingdom company limited
by guarantee and does not provide any services to clients.
33. Entire Agreement. The contract, including this Terms and
Conditions Addendum and any other attachments or addenda,
encompasses the entire agreement between You and Forvis
Mazars and supersedes all previous understandings and
agreements between the parties, whether oral or written. Any
modification to the terms of this contract must be made in
writing and signed by both You and Forvis Mazars.
34. Force Majeure. We shall not be held responsible for any failure
to fulfill Our obligations if such failure was caused by
circumstances beyond Our control, including, without limitation,
fire or other casualty, act of God, act of terrorism, strike or labor
dispute, war or other violence, explosion, flood or other natural
catastrophe, epidemic or pandemic, or any law, order, or
requirement of any governmental agency or authority affecting
either party, including without limitation orders incident to any
such epidemic or pandemic, lockdown orders, stay-at-home
orders, and curfews.
Page 125 of 324
Page 1 of 3
Amendment to Agreement for Services Between
the Town of Trophy Club and Forvis Mazars, LLP
This Amendment to Agreement for Services (the “Amendment”) is attached to and hereby
made a part of the Agreement for Services (the “Agreement”) and the “FORVIS MAZARS, LLP
Terms and Conditions Addendum” (the “Addendum”) dated August 19, 2024 (collectively
referred to as the “Binding Terms”) between the Town of Trophy Club, a Texas home-rule
municipal corporation located in Denton County, Texas (“Town” or “Customer”), and Forvis
Mazars, LLP (“Forvis”).
1. Texas Public Information Act. Notwithstanding any other provision to the contrary in the
Binding Terms, all information, documents, and communications relating to the Binding Terms
may be subject to the Texas Public Information Act (“Act”) and any opinion of the Texas Attorney
General or a court of competent jurisdiction relating to the Act.
2. Indemnity by Town. Customer is a Texas home-rule municipality operating in the exercise
of its governmental functions. Accordingly, any and all provisions, terms, or conditions in the
Binding Terms requiring Customer to defend or indemnify Forvis or any third-party from any and
all costs, liabilities, penalties, sanctions, fines, or any other claims whatsoever, are void and of no
effect to the extent they may obligate the Town to create an unconstitutional debt, and shall be
construed as against public policy in accordance with the Texas Constitution and the laws of the
State of Texas. Customer shall not be required to fund any obligations under the Binding Terms
by the creation of a sinking fund.
3. Gift to Public Servant. Customer may terminate the Binding Terms immediately if Forvis
has offered, or agreed to confer any benefit upon a Town employee or official that the Town
employee or official is prohibited by law from accepting.
4. Venue. The obligations of the parties to the Binding Terms shall be performable in Denton
County, Texas, and if legal action is necessary in connection with or to enforce rights under the
Binding Terms, exclusive venue shall lie in Denton County, Texas.
5. Governmental Function(s) and Immunity.
A. Immunity retained. The Customer and Forvis hereby acknowledge and agree that
Customer is entering into the Agreement in the performance of and pursuant to its governmental
functions for the health, safety, and welfare of the citizens of the Town, the general public, and the
State of Texas, and nothing contained in the Binding Terms shall be construed as constituting a
waiver of the Customer’s governmental immunity from suit or liability, which is expressly
reserved to the fullest extent allowed by law.
B. Limited Waiver of Immunity. Notwithstanding any other provision to the contrary
in the Binding Terms, the Customer and Forvis hereby acknowledge and agree that to the extent
the Binding Terms are subject to the provisions of Subchapter I of Chapter 271, Texas Local Gov’t
Code, as amended, the Customer’s immunity from suit is waived only as set forth in Subchapter I
of Chapter 271, Texas Local Gov’t Code.
Page 126 of 324
Page 2 of 3
C. Rights Retained. The Town expressly reserves its legislative and municipal police
power in accordance with the laws of the state of Texas. Any provision, term, or condition in the
Binding Terms requiring the Town to waive its rights under the Texas or Federal Constitution, or
under any foreign law(s), or requiring waiver of jury trial, limitation on statute of limitations, or
settlement of claims through binding mediation or arbitration are void and shall be given no effect.
6. Attorney’s Fees. The parties expressly covenant and agree that in the event of any litigation
arising between the parties relating to the Binding Terms, each party shall be solely responsible for
payment of its attorneys and that in no event shall either party be responsible for the other party’s
attorneys’ fees regardless of the outcome of the litigation.
7. Controlling Document. In the event any term, condition, or provision of this Amendment
conflicts with any term, condition, or provision of the Binding Terms (including the “FORVIS,
MAZARS, LLP Terms and Conditions Addendum”) the terms, conditions, and provisions of this
Amendment shall automatically supersede and control the terms, conditions, and provisions of the
Binding Terms (including the “FORVIS MAZARS, LLP Terms and Conditions Addendum”).
8. Additional Verifications. To the extent required by Texas law, Forvis verifies that: (1) it does
not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm
trade association, as defined in Texas Government Code § 2274.001, and that it will not during the
term of the contract discriminate against a firearm entity or firearm trade association; (2) it does not
“boycott Israel” as that term is defined in Texas Government Code Ch. 2271 and § 808.001 and it
will not boycott Israel during the term of this Agreement; (3) it does not “boycott energy companies,”
as those terms are defined in Texas Government Code §§ 809.001 and 2274.001, and it will not
boycott energy companies during the term of the Agreement; (4) it does not engage in scrutinized
business operations with Sudan, Iran, or designated foreign terrorist organization as defined in
Texas Government Code, Chapter 2270; and (5) it is not owned by or the majority of its stock or
other ownership interest is held or controlled by (i) individuals who are citizens of China, Iran,
North Korea, Russia, or a designated country as defined by Texas Government Code § 2275.0101;
or (ii) a company or other entity, including a governmental entity, that is owned or controlled by
citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a
designated country; nor is it headquartered in China, Iran, North Korea, Russia, or a designated
country.
9. Ethics Disclosure. Forvis represents that it has completed a Texas Ethics Commission (the
“TEC”) form 1295 (“Form 1295”) generated by the TEC’s electronic filing application in accordance
with the provisions of Texas Gov’t Code Ch. 2252.908. The parties agree that, with the exception of
the information identifying the Town and the contract identification number, the Town is not
responsible for the information contained in the Form 1295. The information contained in the Form
1295 has been provided solely by Forvis and the Town has not verified such information.
10. Prompt Payment Act. Customer shall pay Forvis the amounts due in accordance with
Texas Gov’t Code Ch. 2251. Despite any other provision to the contrary in the Binding Terms,
interest, collections, and penalties related to overdue payment shall be governed by Texas Gov’t
Code Ch. 2251.
Page 127 of 324
Page 3 of 3
11. Tax Exempt; Annual Appropriations. Customer is tax exempt and shall not be subject to
or pay for any charges for taxes under the Binding Terms. All payments by the Town under the
Binding Terms, including any provision in the Binding Terms relating to penalties, overages,
interest, collections, or any other additional costs, shall be subject to and conditioned upon the
annual appropriation of public funds budgeted for the specific purposes of the Binding Terms in
accordance with the Town Charter and Texas law. The Town shall make a good faith effort to
appropriate funds in accordance with Texas law; however, in the event funds are not appropriated,
the Binding Terms shall automatically terminate without regard for any renewal or other notice
requirements in the Binding Terms.
EXECUTED to be effective on the date of signature of the Agreement by Customer and Forvis.
FORVIS MAZARS, LLP THE TOWN OF TROPHY CLUB, TEXAS
(“Forvis”): (“Town” or “Customer”):
By: By:
Brandon Wright, Town Manager
Date: Date:
ATTEST:
Tammy Dixon, Town Secretary
Page 128 of 324
TOWN COUNCIL COMMUNICATION
MEETING DATE: August 26, 2024
FROM: April Duvall, Director of Finance
AGENDA ITEM: Consider approval of the annual rate increase for solid waste services from
Allied Waste, dba Republic Services effective September 1, 2024. (April Duvall,
Director of Finance)
BACKGROUND/SUMMARY: Staff received notice from Allied Waste, doing business as Republic
Services, of a rate increase effective September 1, 2024. Under the Town's contract with Allied
Waste, garbage service rates are permitted to increase annually based on the
water/sewer/trash index (CUUR0000SEGH) provided by the Bureau of Labor Statistics. While
the calculated index showed a 4.59% increase, the current contract limits rate increases to a
maximum of 4%.
As a result of the 4% increase, the residential trash and recycling rate will increase by $0.79
(seventy-nine cents) per month, bringing the new rate to $20.55 per household per month. No
changes to the level of service are scheduled with the continuation of curbside trash pickup
twice a week, recycling once a week, and bulk trash pickup on each trash day.
Additional information regarding the Town's garbage service contract, including collection
details, is available on the Town's website.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: Residential accounts will increase by 4%, or $0.79 per month. The total impact
on a Trophy Club residence is $9.48 per year.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Republic Price Increase Notice
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the annual rate increase for solid
waste services from Allied Waste, dba Republic Services effective September 1, 2024.
Page 129 of 324
6100 Elliott Reeder Rd. Fort Worth, TX 76117 | RepublicServices.com | Environmental Services, Recycling & Waste
August 19, 2024
Mr. Brandon Wright
Town Manager
Town of Trophy Club
1 Trophy Wood Dr.
Trophy Club, Texas 76262
Re: Price Increase Effective 9/1/2024
Dear Brandon:
Thank you for the opportunity to partner with the Town of Trophy Club. Per our
contract the rates will increase each year by the index Water/Sewer/Trash
CUUR0000SEGH provided by the Bureau of Labor and Statistics, attached is the
calculation which yielded 4.59% and the data from BLS.gov, the contract is capped at
4% below is the language from the agreement. I have attached the new rates
effective 9/1/2024.
Rates: Contractor shall perform the services required hereunder at the rates set
forth on Exhibit "A", a copy of which is attached hereto and incorporated herein.
The rates set forth on Exhibit "A" for Solid Waste collection and disposal shall be
fixed for the first one year of the term of the Agreement. Thereafter, the rates for
Solid Waste collection and disposal shall be adjusted annually during the term of
this Agreement. by the percentage increase, if any, in the Consumer Price Index
for Water/Sewer/Trash, the increase shall not exceed four (4) percent.
It is time to begin discussing the contract that will expire 8/31/2025 and I will be
calling for a meeting to discuss options available to the Town.
Please let me know if you have any questions.
Sincerely,
Jeri Harwell
Jeri Harwell
Cc: Matt Cox
Page 130 of 324
6100 Elliott Reeder Rd. Fort Worth, TX 76117 | RepublicServices.com | Environmental Services, Recycling & Waste
Series Id:
Series Title:
Area:
Item:
Jun-24 300.652
Jun-23 287.457
Change 13.195
% Change 4.59%
Cost Factor 100.00%
Net Increase 4.59%
CUUR0000SEHG
Water and sewer and trash collection services in U.S.
city average, all urban consumers, not seasonally U.S. city average
Water and sewer and trash collection services
Series Id:
Series
Title:
Area:
Item:
Base
Period:
Years:
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec HALF1 HALF2
2014 201.169 202.149 202.657 203.084 203.124 203.396 205.022 206.171 206.363 207.633 208.562 209.414
2015 210.243 211.397 211.738 212.153 212.542 212.863 213.873 215.844 216.173 216.380 217.004 217.386
2016 218.370 219.036 219.649 220.506 221.360 221.396 221.358 222.554 223.111 223.420 224.399 224.745
2017 226.411 227.277 227.553 228.133 228.396 228.599 229.008 229.772 230.142 230.614 231.522 231.842
2018 232.977 233.858 234.215 235.141 235.878 236.493 237.186 238.439 238.512 238.936 241.774 242.204 234.760 239.509
2019 241.606 242.011 242.611 243.490 243.774 244.322 244.943 245.549 245.903 246.741 247.364 247.567 242.969 246.345
2020 248.846 249.751 250.359 250.673 250.921 251.435 252.401 253.974 254.266 254.781 255.650 256.456 250.331 254.588
2021 257.722 258.763 259.204 259.581 259.542 260.400 261.706 262.810 263.747 264.278 264.580 265.365 259.202 263.748
2022 268.128 269.521 269.621 270.419 270.844 271.925 273.097 274.984 276.759 276.892 277.824 278.464 270.076 276.337
2023 281.461 283.663 284.166 285.052 286.322 287.457 289.005 290.975 291.279 291.683 292.694 292.915 284.687 291.425
2024 297.079 298.751 299.183 300.178 299.987 300.652 302.106 299.305
Water and sewer and trash collection services in U.S.
city average, all urban consumers, not seasonally
U.S. city average
Water and sewer and trash collection services
DECEMBER 1997=100
2014 to 2024
CUUR0000SEHG
Not Seasonally Adjusted
Page 131 of 324
6100 Elliott Reeder Rd. Fort Worth, TX 76117 | RepublicServices.com | Environmental Services, Recycling & Waste
SIZE 1 X 2 X 3 X 4 X 5 X 6 X EXTRA
2 YD 86.52$ 168.38$ 252.54$ 336.70$ 420.90$ 505.06$ 29.08$
3 YD 100.48$ 196.29$ 294.41$ 392.53$ 490.65$ 588.82$ 33.81$
4 YD 114.46$ 224.18$ 336.28$ 448.37$ 560.47$ 672.56$ 38.52$
6 YD 142.35$ 280.01$ 420.00$ 560.01$ 699.98$ 840.03$ 47.89$
8 YD 170.25$ 335.84$ 503.74$ 671.64$ 839.58$ 1,007.48$ 57.29$
SIZE 1 X
6 YD 83.96$ per month
8 YD 99.93$ per month
Size Type Delivery Rental Per
Day
Total Per
Load
Deposit Per
Cont
20 YD OPEN 129.93$ 10.01$ 545.00$ 379.79$
25 YD OPEN N/A N/A N/A N/A
30 YD OPEN 129.93$ 10.01$ 586.23$ 379.79$
35 YD OPEN N/A N/A N/A N/A
40 YD OPEN 129.93$ -$ 739.58$ 379.79$
28 YD COMP NEGO NEGO NEGO NEGO
30 YD COMP NEGO NEGO NEGO NEGO
35 YD COMP NEGO NEGO NEGO NEGO
40 YD COMP NEGO NEGO NEGO NEGO
42 YD COMP NEGO NEGO NEGO NEGO
Per Ton Monthly
Rental
Total per
Load
20 YD OPEN 17.33$ 78.82$ 308.47$
FRANCHISE FEE 12%
Commercial Handload 1 X Per Week 22.68$ Per Month (4 bag limit)
Casters 39.00$ Per Month Extra Yardage 39.37$
Locks 37.01$ Per Month
Residential Curbside Trash 15.19$ Per Month
Residential Recyling (18 Gal Bins)5.37$ Per Month
Residential & Recycle TOTAL 20.55$ Per Month
EFFECTIVE DATE 9/1/2024 TOWN HALL PHONE #682-237-2900
COMMERCIAL RECYCLING (OCC ONLY)
COMMERCIAL ROLLOFF RATES
Mud Containers
Allied Waste Services dba Republic Services
Franchised City Rates
Town of Trophy Club
Attachment A
COMMERCIAL FRONT-LOAD RATES
PICKUPS PER WEEK
Page 132 of 324
TOWN COUNCIL COMMUNICATION
MEETING DATE: August 26, 2024
FROM: Brandon Wright, Town Manager
AGENDA ITEM: Consider authorizing the Town Manager to negotiate and execute an
interlocal agreement with the City of Watauga, Texas for vehicle maintenance
services in an annual amount not to exceed $40,000. (Brandon Wright, Town
Manager)
BACKGROUND/SUMMARY: The Town of Trophy Club utilizes an interlocal agreement with the
City of Watauga for vehicle maintenance services. Watauga operates a full-service auto shop
and is capable of handling repair and maintenance requests from other cities and towns. In this
non-exclusive vehicle maintenance services agreement, the Town pays for vehicle services on a
fee basis, similar to taking it to other repair shops. The historical advantage has been that
Watauga's rates are lower resulting in less taxpayer funding for vehicle maintenance costs.
Additionally, the proximity of the auto shop in Watauga has helped with the amount of time
that vehicles travel to and from repair and maintenance visits.
In FY 2024, Watauga notified Trophy Club that it would be unable to take outside requests for
service for a period of time due to staffing challenges. However, as of August 2024, Watauga is
back to sufficient staffing levels and is accepting vehicles from other cities and towns. This
interlocal agreement will cover the initial period from October 1, 2024 through September 30,
2025.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: Due to Watauga's staffing challenges in FY 2024, the Town only utilized the
repair shop once. In previous years, the Town has spent between $15,000 and $30,000
annually on vehicle repair and maintenance through the interlocal agreement.
LEGAL REVIEW: Town Attorney Roggia has reviewed the interlocal agreement as to form and
legality.
ATTACHMENTS:
1. Interlocal Agreement
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to authorize the Town Manager to negotiate
and execute an interlocal agreement with the City of Watauga, Texas for vehicle maintenance
services in an annual amount not to exceed $40,000.
Page 133 of 324
Page 134 of 324
1
STATE OF TEXAS
INTERLOCAL AGREEMENT
TARRANT COUNTY
This Interlocal Agreement (the “Agreement”) is made and entered into by and, between
The City of Watauga, Texas, a municipal corporation (hereinafter “WATAUGA”) and The Town
of TROPHY CLUB, Texas, a home rule municipal corporation (hereinafter “TROPHY CLUB”).
WHEREAS, both WATAUGA and TROPHY CLUB have the authority to enter into this
Agreement pursuant to Chapter 791, Texas Government Code (the “Interlocal Cooperation Act”);
and
WHEREAS, the service agreement for Vehicle Maintenance (“Service Level Agreement”)
contemplated under this Agreement is of mutual interest and benefit to TROPHY CLUB and
WATAUGA and will further the objectives of both parties in the exercise of their governmental
functions in a manner consistent with the objectives of political subdivisions of the State of Texas;
Watauga will provide vehicle maintenance services to TROPHY CLUB, for a defined fee detailed
below; and
WHEREAS, it is mutually beneficial to both parties to execute this Agreement whereby
each entity can achieve common objectives relating to the services regarding vehicle
maintenance and in the interest of saving taxpayer funding; and
WHEREAS, all payments collected by WATAUGA from vehicle maintenance services
provided to TROPHY CLUB will be considered revenue to WATAUGA and that TROPHY CLUB
shall pay all invoices presented, as statutorily prescribed by Texas Government Code Chapter
2251 (Prompt Payment Act); and
WHEREAS, in accordance with Section 791.011(d)(3) of the Interlocal Cooperation Act,
each Party shall pay for the performance of governmental functions and services under this
Agreement from current revenues available to that party; and
WHEREAS, TROPHY CLUB agrees to utilize the non-exclusive vehicle maintenance
services provided by WATAUGA, in this agreement for the purposes of vehicle maintenance to
TROPHY CLUB vehicles and equipment, and
NOW, THEREFORE, inconsideration of the mutual representations, terms and covenants
hereafter set forth, the parties hereby agree as follows:
TERMS AND CONDITIONS
Page 135 of 324
2
1. STATEMENT OF WORK.
WATAUGA agrees to use reasonable efforts to perform the vehicle maintenance services
described in the Service Level Agreement listed below in Section 2.
2. SERVICE LEVEL AGREEMENT – Services provided by WATAUGA:
a. Schedule vehicle maintenance and repairs when notified by TROPHY CLUB;
b. Provide vehicle preventative maintenance and general repair services in a timely
manner; and
c. Process monthly repair invoices for payment.
3. WARRANTY – WATAUGA
WATAUGA’s Fleet Services Department will warrant repair labor for a period of 60 days;
a. Parts will be warranted for 90 days, and defective or failed parts will be replaced
at no charge during warranty period;
b. All vehicle batteries will have an eighteen (18) month free replacement period; and
c. Other than the foregoing warranties, WATAUGA makes no other warranties,
guaranties or representations regarding parts or labor.
4. RATE SCHEDULE
Services provided by WATAUGA at the following rates – Preventive Maintenance (PM) services
flat rated based on vehicle class as follows:
a. Light duty PM - $139.22 + parts
b. Heavy duty PM - $2,497.87 + parts
c. Other repairs invoiced at cost plus labor rate of $139.22 per hour + parts
d. Parts invoiced at cost plus 25%
e. Transporting of equipment shall be billed out at the hourly rate of $139.22 an hour.
f. Dispatch Watauga Service truck to repair equipment in field will be charged a
$69.61 service call - $174.02/hr + parts during normal working business days from
7:00 am till 4:00 pm or $208.82/hr for afterhours + parts
Page 136 of 324
3
g. Dispatch third party vendors to truck in field (flat tires, etc.) – Third party costs +
25%
h. Each new budget year after the first year, the rate schedule shall be increased per
the Consumer Price Index for All Urban Consumers (CPI-U) for Series Title, Motor
Vehicle repair in the U.S. city average, all urban consumers (Series ID
CUSR0000SETD03) as reported in April of each year based on the percent change.
In the event of a decrease, the rate schedule shall remain the same. The April 2024
CPI-U for this series was 268.324. The increase shall be automatically accepted
unless each City/Town Manager agrees to other provisions prior to the final budget
being accepted by the City/Town Council of both entities.
5. CONTRACT PAYMENTS
TROPHY CLUB shall reimburse WATAUGA per Section 4 on a monthly basis.
Payments shall be sent to the following address:
City of Watauga
Finance Department
7105 Whitley Road
Watauga, TX 76148
Attention: Accounts Payable
Phone: 817-514-5800
Email: accountspayable@wataugatx.org
6. THIRD PARTY
This Agreement shall not be interpreted to inure to the benefit of a third party not a party to this
Agreement. This Agreement shall not be interpreted to waive any statutory or common law
defense, immunity, including governmental and sovereign immunity, or any limitation of liability,
responsibility, or damage of any party to this Agreement, party’s agent, or party’s employee,
except as otherwise expressly provided by law.
7. JOINT VENTURE & AGENCY
The relationship between the parties to this Agreement does not create a partnership or joint
venture between the parties. This Agreement does not appoint any party as agent for the other
party.
8. EFFECTIVE DATE
This Agreement becomes effective when signed by the last party whose signing makes the
Agreement fully executed.
Page 137 of 324
4
9. TERM
The initial term of this Agreement shall be for the fiscal 2024/2025 budget year, beginning on
October 1, 2024 and expiring on September 30, 2025 (the “Initial Term”). Following the Initial
Term, unless written notice is given by either party hereto to the other not less than ninety (90)
days before the expiration of this Agreement, it shall be automatically renewed for another
additional period of twelve (12) months from such expiration date and shall be automatically
renewed thereafter indefinitely. In the event of termination by either party, neither party shall
have any further obligations to the other party under this Agreement, except that TROPHY
CLUB remains liable to WATAUGA for any outstanding invoices, if any.
9. TERMINATION
Notwithstanding anything to the contrary, either party may terminate this Agreement at any time
by providing ninety (90) days written notice to the other party. Any failure by TROPHY CLUB
to timely pay any amounts due under the provisions of this Agreement shall be a material
breach of this Agreement and WATAUGA may, in addition to any other remedy, terminate this
Agreement for such breach immediately.
10. RIGHTS AND OBLIGATIONS OF WATAUGA
a. WATAUGA shall provide the Services at Watauga Fleet Maintenance Garage for in-
house repairs.
b. WATAUGA shall instruct any third-party certified vehicle and equipment maintenance
providers to provide the same level of service to TROPHY CLUB vehicles and
equipment as it does for WATAUGA.
c. The certified vehicle and equipment maintenance provider will bill WATAUGA directly
for services provided.
d. WATAUGA will provide services from Certified Vehicle Technicians.
e. Watauga will drive equipment to third party maintenance providers.
f. Watauga will inspect third party repairs prior to returning unit to TROPHY CLUB.
11. RIGHTS AND OBLIGATIONS OF TROPHY CLUB
a. TROPHY CLUB shall pay invoices received in accordance with the Texas Prompt
Payment Act, and expressly waives immunity from suit in any action by Watauga to
recover past due amounts. Trophy Club holds harmless, releases and waives
Watauga from and against any and all claims, losses damages and liability arising
under this Agreement and the services provided hereunder.
b. TROPHY CLUB shall at all times be responsible for submitting the appropriate
documents with a request for Services to WATAUGA.
c. TROPHY CLUB shall be responsible for the delivery and pick-up of vehicles or
equipment requiring services.
d. TROPHY CLUB shall be responsible for insuring vehicles and equipment.
Page 138 of 324
5
12. SOVEREIGN/GOVERNMENTAL IMMUNITY
Except as otherwise provided herein, neither party to this Agreement waives any claim of
sovereign or governmental immunity because of its participation in this Agreement. Nothing in
this Agreement shall be construed as creating any right or obligation to any third party.
13. AMENDMENT
This Agreement may be amended by the mutual written agreement of both parties hereto. The
parties agree to enter an amended Agreement in order to comply with any legislative changes
related to this Agreement, or due to a determination by a court of competent jurisdiction of other
government authority that would cause any provision of this Agreement to be out of compliance
with the current law.
14. SEVERABILITY
In the event anyone or more of the provisions contained in this Agreement shall for any reason
be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability shall not affect the other provisions, and this Agreement shall be construed as
if such invalid, illegal, or unenforceable provision had never been contained in this Agreement.
15. GOVERNING LAW
The validity of this Agreement and any of its terms and provisions as well as rights and duties
of the parties shall be governed by the laws of the State of Texas; and venue for any such
action concerning this Agreement shall be and remain in the State District Court of Tarrant
County, Texas.
16. FORCE MAJEURE
In the event that any party shall be prevented from performing any of its obligations under this
Agreement by any act of God, war, riot, civil commotion, strikes, fires, flood, disease, epidemic,
pandemic, quarantine, act of government, state of emergency, or by the occurrence of any
event beyond the control of such party, then such party shall be excused from the performance
of the obligations under this Agreement but only during such period of Force Majeure.
17. ENTIRE AGREEMENT
This Agreement represents the entire agreement among the parties with respect to the subject
matter covered by this Agreement. There is no other collateral, oral, or written agreement
between the parties that in any manner relates to the subject matter of this Agreement.
Page 139 of 324
6
THE TOWN OF TROPHY CLUB CITY OF WATAUGA
_______________________________ ___________________________
Brandon Wright, Town Manager Sandra Gibson, Interim City Manager
Date: ________________________ Date: ______________________
Attest:
_______________________________ ___________________________
Tammy Dixon, Town Secretary Paul Hackleman, P.E.
Director of Public Works
Date: ________________________ Date: ______________________
Attest:
___________________________
APPROVED AS TO FORM AND LEGALITY APPROVED AS TO FORM AND LEGALITY
______________________________ ___________________________________
Dean Roggia, Town Attorney City/Town Attorney
Page 140 of 324
TOWN COUNCIL COMMUNICATION
MEETING DATE: August 26, 2024
FROM: Brandon Wright, Town Manager
AGENDA ITEM: Consider a first amendment to the interlocal cooperation agreement for
administration of fire protection services with the Trophy Club Municipal
Utility District No. 1 ("District") Section C. Payment to change the timing of
District payments to the Town of Trophy Club from monthly to bi-annually;
and authorize the Town Manager to execute same on behalf of the Town.
(Brandon Wright, Town Manager)
BACKGROUND/SUMMARY: The Town of Trophy Club ("Town") and Trophy Club Municipal
Utility District No. 1 ("District") entered into an interlocal cooperation agreement in August
2023 that outlines responsibilities for the Town and District related to the provision of fire
protection services to the residents of Trophy Club. Under the agreement, the Town
administers fire services throughout all areas of Trophy Club, and the District provides to the
Town revenues received for this function.
During the FY 2025 Budget process, discussions between the Town and District resulted in a
need for the District's operating reserves for fire services to be drawn below the 25% target
established in the interlocal agreement. Due to limited cash on hand, Town and District staff
recommend that the timing of payments be changed to line up with the bi-annual receipt of
property tax disbursements from Denton and Tarrant Counties. If approved, the amendment
would change the timing of bi-annual payments to be made in February and September.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: There is no financial impact associated with this agenda item. The Town will
continue to receive the same amount of revenue from the District. Changing the timing of
payments to bi-annual payment is not anticipated to cause any financial burden or hardship on
the Town, which has sufficient excess reserves to address cash flow needs.
LEGAL REVIEW: Town Attorney Roggia has reviewed the amendment as to form and legality.
ATTACHMENTS:
1. First Amendment
2. 2023 Interlocal Agreement
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the first amendment to the
Page 141 of 324
interlocal cooperation agreement for administration of fire protection services with the Trophy
Club Municipal Utility District No. 1 ("District") Section C. Payment to change the timing of
District payments to the Town of Trophy Club from monthly to bi-annually; authorize the Town
Manager to execute same on behalf of the Town.
Page 142 of 324
First Amendment to Interlocal Cooperation Agreement – Fire Services Page 1
FIRST AMENDMENT
TO INTERLOCAL COOPERATION AGREEMENT
FOR ADMINISTRATION OF FIRE PROTECTION SERVICES
THIS FIRST AMENDMENT TO INTERLOCAL COOPERATION AGREEMENT
FOR ADMINISTRATION OF FIRE PROTECTION SERVICES (the “First Amendment”) is
made and entered into as of the 1st day of October, 2024 (the First Amendment “Effective
Date”), by and between Trophy Club Municipal Utility District No. 1, a district created
pursuant to Section 59, Article XVI, Texas Constitution and the Texas Water Code,
Chapter 54, hereinafter referred to as “District”, and the Town of Trophy Club, a Texas
home rule municipal corporation, hereinafter referred to as “Town”.
RECITALS
WHEREAS, the Town and District entered into an Interlocal Cooperation
Agreement for Administration of Fire Protection Services on October 1st, 2023 (the
“Agreement”); and
WHEREAS, the Town and District desire to amend only the first paragraph of
Subsection 3.1(C) of the Agreement to provide for bi-annual payments to the Town by the
District, instead of monthly payments; and
WHEREAS, the recitals and all other terms and conditions in the Agreement are
incorporated into this First Amendment as if fully set forth herein, and defined terms shall
have the meaning as assigned to such terms in the Agreement, unless otherwise defined
herein.
AGREEMENT
NOW, THEREFORE, for and in consideration of the premises and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the Town and District agree as follows:
1. That only the first paragraph of Subsection 3.1(C) of the Agreement is
hereby amended and replaced in its entirety as follows:
C. Payment: Payments from District for the purpose of Fire Protection
Services shall be paid to the Town on a bi-annual basis by the end
of February and September. The bi-annual payments shall constitute
the entirety of the Approved Budget for District’s payment to be paid,
minus total PID assessments actually collected for Fire Protection
Services, beginning on October 1st and concluding on September
30th of each fiscal year of the term of this Agreement. Payments will
become past due fifteen (15) business days after the invoice is
received by the District.
Page 143 of 324
First Amendment to Interlocal Cooperation Agreement – Fire Services Page 2
2. Except as amended herein, the all other terms and conditions of the
Agreement shall remain in full force and effect. This First Amendment may
be executed in any number of counterparts, each of which shall be deemed
an original, but all of which together shall constitute one and the same
instrument. The execution of this First Amendment may be accomplished
by facsimile or electronic signatures and shall be deemed fully executed
upon the exchange among the Parties of signed facsimile or electronic
copies of this First Amendment.
IN WITNESS WHEREOF, the Parties hereto have caused this First Amendment
to be executed by their duly authorized officers and to be effective as of the day, month,
and year first above written.
[Signatures on Following Page]
[Remainder of Page Intentionally Left Blank]
Page 144 of 324
First Amendment to Interlocal Cooperation Agreement – Fire Services Page 3
Signature Authority
The undersigned officer and/or agents of the parties hereto are the properly authorized
officials and have the necessary authority to execute this First Amendment on behalf of
the parties hereto and each party hereby certifies to the other that any necessary
resolutions extending such authority have been duly passed and are now in full force and
effect.
EXECUTED in duplicate originals. The Effective Date of this First Amendment
to Interlocal Cooperation Agreement for Administration of Fire Protection Services shall
be October 1st, 2024.
TOWN OF TROPHY CLUB, TEXAS
By:
Brandon Wright
Title:Town Manager
Date:
ATTEST:
By:
Name:Tammy Dixon
Title:Town Secretary
TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO. 1
By:
Name:Kevin R. Carr
Title:President
Date:
ATTEST:
By:
Name:
Title:Secretary/Treasurer
Page 145 of 324
First Amendment to Interlocal Cooperation Agreement – Fire Services Page 4
ACKNOWLEDGEMENTS
STATE OF TEXAS §
§
COUNTY OF DENTON §
COUNTY OF TARRANT §
This instrument was acknowledged before me on the _____ day of
_______________, 2024 by Brandon Wright, Town Manager of the TOWN OF TROPHY
CLUB, TEXAS, a home rule municipal corporation, on behalf of such corporation
Notary Public in and for the State of
Texas
STATE OF TEXAS §
§
COUNTY OF DENTON §
COUNTY OF TARRANT §
This instrument was acknowledged before me on the _____ day of
_______________, 2024 by Kevin R. Carr, President of the TROPHY CLUB
MUNICIPAL UTILITY DISTRICT NO. 1, a conservation and reclamation district of the
State of Texas, on behalf of said district.
Notary Public in and for the State of
Texas
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TOWN COUNCIL COMMUNICATION
MEETING DATE: August 26, 2024
FROM: Tammy Dixon, Town Secretary
AGENDA ITEM: Consider rescheduling the November 11, 2024 Town Council Meeting to
Tuesday, November 12, 2024 to avoid a conflict with Veterans Day, which is a
Town-recognized holiday. (Tammy Dixon, Town Secretary)
BACKGROUND/SUMMARY: The approved Town Council meeting schedule for 2024 currently
lists Monday, November 11, 2024 as the date for the regular November meeting. However, on
August 12, 2024, the Town Council approved the addition of Veterans Day as an official holiday.
Given this new designation, staff requests that the regular November Town Council meeting be
rescheduled to Tuesday, November 12, 2024 to accommodate the observance of Veterans Day.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
None
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to reschedule the November 11, 2024 Town
Council Meeting to Tuesday, November 12, 2024 to avoid a conflict with Veterans Day, which is
a Town-recognized holiday.
Page 160 of 324
TOWN COUNCIL COMMUNICATION
MEETING DATE: August 26, 2024
FROM: Matt Cox, Director of Community Development
AGENDA ITEM: Case PD-AMD-24-003 PD-30 Amendment Multi-tenant Monument
Conduct a public hearing and consider an ordinance amending Planned
Development District 30 (PD-30) to allow a multi-tenant monument sign with
a changeable electronic variable message sign (CEVMS) display located at
2200-2300 SH 114 on Lot 2, Block A, of the Trophy Club Town Center Addition,
of the C. Medlin Survey, Abstract No. 823, Trophy Club, Denton County, Texas.
(Matt Cox, Director of Community Development)
BACKGROUND/SUMMARY: TC Town Center 2, LP is requesting an amendment to Planned
Development 30 (PD-30) to allow a proposed multi-tenant monument sign with a changeable
electronic variable message sign (CEVMS) display on Lot 2, Block A of the Trophy Club Town
Center Addition. Reference Figures 1 & 2 for location.
Figure 1
Figure 2
Page 161 of 324
PD-30 Signage Provisions:
The existing Planned Development District 30 (PD-30) does not allow for monument signs and
freestanding development identification signs to advertise tenants. The PD does not specifically
address CEVMS signs but does reference compliance with the Town’s sign regulations.
PD-30 provides for development identification signs to be permitted through a specific use
permit (SUP), and the number, location, size and lighting are determined through the SUP. No
standards are listed in the PD regulations for development identification signs. The proposed
multi-tenant monument sign with CEVMS does not fit in the freestanding development
identification sign category in PD-30 due to the tenant advertising.
The Town Council, upon recommendation of the Town Planning & Zoning Commission, may
approve the construction of a new sign as a CEVMS per Town of Trophy Club Code of
Ordinance, Chapter 3, Building Regulations, Article 3.09 Signs. Division 1, generally, allows for
CEVMS, or signs with message boards. Billboard signs are prohibited unless specifically
authorized by the Town Council upon recommendation of the Planning & Zoning Commission.
As proposed, the structure is angled to face southeast to SH 114 and specified to be 32 feet tall
and 17 feet wide, featuring 20 illuminated tenant panels with white LED modules. The CEVMS
is 128 square feet and the tenant panel cabinet totals approximately 219 square feet. The
structure will be made from fabricated aluminum with a faux soldier brick line, painted to
Page 162 of 324
match the existing building’s brickwork. The stone veneer will also match the existing building's
stone. The back side of the sign is proposed as stone veneer without any signage. The
development signage (Trophy Club Town Center) includes reverse channel letters illuminated
at 6500K white with a dark bronze outline to complement the main building’s color. Reference
Figures 3 and 4
Figure
3 Figure 4
Summary:
The new multi-tenant monument sign with CEVMS is a strategic addition to the TC Town
Center. It has the potential to enhance tenant visibility, attract more customers, and maintain
the center’s aesthetic appeal. The project reflects a commitment to both functional and design
excellence, benefiting tenants and visitors alike.
The public hearing notice was published and mailed according to the Texas Local Government
Code and the Town’s zoning regulations.
Page 163 of 324
BOARD REVIEW/CITIZEN FEEDBACK: At the time of the agenda packet preparation, no inquiry
regarding the sign details had been received. No letters in support of or opposition to the item
have been received.
A previous version of the requested sign was presented to the Planning & Zoning Commission
with a recommendation to the Town Council to approve a monument sign. Upon review by the
Town Council at their June 24, 2024 meeting, a motion was made to remand the item back to
the Planning & Zoning Commission for potential revisions and discussion regarding expressed
concerns. Some of the concerns expressed by some members of the Town Council included the
presence of the LED sign, the location of the Trophy Club Town Center name on the sign, and
the overall height. Based on that feedback, the applicant made a few revisions to the
monument sign including moving the Trophy Club Town Center name to the top of the sign and
lowering the height by approximately three feet. The revised sign was reviewed by the
Planning & Zoning Commission at their August 1, 2024 meeting. With a 5-1 vote, the Planning
& Zoning Commission recommended to approve as presented and that the sign be no lower
than thirty-two (32) feet in height in order to not diminish what the intended positive impacts
are to businesses and PD 30.
FISCAL IMPACT: N/A
LEGAL REVIEW: Town Attorney Roggia prepared the ordinance and reviewed it as to form and
legality.
ATTACHMENTS:
1. Ordinance
2. Trophy Club Town Center Monument Sign Details
3. Trophy Club Town Center Monument Sign Back Option
ACTIONS/OPTIONS:
Staff recommends that the Town Council conduct the public hearing; and recommends that the
Planning & Zoning Commission language, which is included in the ordinance, be amended to
establish a maximum height for the PD-30 sign in addition to the minimum height. If desired,
the Town Council may move to amend Section 2.02(c)(ii) to state that "This sign shall be no less
than 32 feet but no more than 35 feet in height...".
The motion would then be to approve the ordinance as amended, amending Planned
Development District 30 (PD-30) to allow a multi-tenant monument sign with a changeable
electronic variable message sign (CEVMS) display located at 2200-2300 SH 114 on Lot 2, Block
A, of the Trophy Club Town Center Addition, of the C. Medlin Survey, Abstract No. 823, Trophy
Club, Denton County, Texas.
Page 164 of 324
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2024-XX P&Z
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
AMENDING ORDINANCE NO. 2024-05 P&Z, WHICH AMENDED
ORDINANCE NOS. 2016-11 P&Z, 2014-06 P&Z, AND 2012-04 P&Z,
KNOWN AS PD PLANNED DEVELOPMENT NO. 30 (“PD-30”), AND
ALSO KNOWN AS TROPHY CLUB TOWN CENTER, WHICH IS
DESCRIBED ON EXHIBIT “A” HERETO, BY PROVIDING AN
AMENDMENT TO EXHIBIT “B” OF ORDINANCE NO. 2024-05
ENTITLED “PLANNED DEVELOPMENT DISTRICT DEVELOPMENT
STANDARDS” BY AN AMENDMENT TO SECTION II “DEVELOPMENT
STANDARDS”, SUBSECTION H “SIGNAGE, CLOCK TOWER AND
MISCELLANEOUS”, AND SUBPARAGRAPH 1.c. “FREESTANDING
DEVELOPMENT IDENTIFICATION SIGNS”, TO ALLOW A MULTI-
TENANT MONUMENT SIGN WITH CEVMS DISPLAY, AS MORE
SPECIFICALLY SET FORTH IN EXHIBITS “B” AND “B-1”, ATTACHED
HERETO AND INCORPORATED HEREIN, AMENDING ORDINANCE
NO. 2000-06 THE COMPREHENSIVE ZONING ORDINANCE AND THE
OFFICIAL ZONING MAP; PROVIDING THAT THIS ORDINANCE SHALL
BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SAVINGS
CLAUSE; PROVIDING SEVERABILITY; PROVIDING A PENALTY NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)
FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE
DEEMED COMMITTED EACH DAY DURING OR ON WHICH A
VIOLATION OCCURS OR CONTINUES; PROVIDING FOR
PUBLICATION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club (hereinafter referred to as the “Town”) is a
Home Rule Municipality acting under its Charter adopted by the electorate pursuant to
Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local
Government Code; and
WHEREAS, the Town previously approved Ordinance No. 2024-05 P&Z amending
Exhibit “B” on April 22, 2024, as the Developer requested various amendments; and
WHEREAS, the Town previously approved Ordinance No. 2016-11 P&Z amending
Exhibit “B” on March 29, 2016, as the Developer requested various amendments; and
WHEREAS, the Town previously approved Ordinance No. 2014-06 P&Z amending
Exhibit “B” on March 3, 2014, as the Developer requested various amendments; and
WHEREAS, Exhibit “B”, which is entitled “Planned Development District
Development Standards” to Ordinance No. 2012-04 P&Z, as amended, sets forth
definitions, development standards, procedures and exhibits, each of which collectively
and individually regulate the use and development of land within PD-30; and
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ORD 2024-XX P&Z Page 2 of 11
WHEREAS, the requested amendments to Exhibit “B” are specifically set forth in
the amended Exhibit “B”, a copy of which is attached hereto and incorporated herein;
and
WHEREAS, after public notice was given in compliance with State law and a public
hearing was conducted, and after considering the information submitted at the public
hearing and all other relevant information and materials, the Town’s Planning and Zoning
Commission has recommended to the Town Council the adoption of the amendments to
Exhibit “B” as set forth in this Ordinance; and
WHEREAS, after complying with all legal notices, requirements, and conditions, a
public hearing was held before Town Council at which the Town Council considered the
proposed amendments and considered, among other things, the impact of the proposed
amendments on density, the character of the land, and its suitability for particular uses,
with a view of encouraging the most appropriate use of land in the Town, and the Council
does hereby find that the adoption of the amendments to Exhibit “B” as set forth in this
Ordinance hereby accomplish such objectives; and
WHEREAS, the Town Council has determined that the proposed standards
provide appropriate regulatory requirements to control future residential and non-
residential developments in accordance with the Town’s Comprehensive Land Use Plan;
and
WHEREAS, after due deliberations and consideration of the recommendation of
the Planning and Zoning Commission and the information and other materials received
at a public hearing, the Town Council has concluded that the adoption of this Ordinance
is in the best interests of the Town and of the public health, safety, and welfare; and
WHEREAS, the Town Council has determined that there is a necessity for the
amendments to Ordinance No. 2024-05 P&Z, and the Town Council has also determined
that this Ordinance should be adopted, that the proposed changes amending Exhibit “B”
are consistent with the Comprehensive Land Use Plan, and that the terms of this
Ordinance shall replace those terms contained in Exhibit “B” to Ordinance No. 2024-05
P&Z as specifically set forth herein and that all terms of Ordinance Nos. 2016-11 P&Z,
2014-06 P&Z, and 2012-06 P&Z that are not expressly amended by this Ordinance shall
continue in full force and effect.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
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ORD 2024-XX P&Z Page 3 of 11
SECTION 2.
AMENDMENTS
2.01 After due deliberations and consideration of the recommendation for approval
made by the Town’s Planning and Zoning Commission and the information and other
materials received at a public hearing, the Town Council has concluded that the adoption
of this Ordinance is consistent with the Comprehensive Land Use Plan and general
zoning of the Town and is in the best interests of the Town of Trophy Club, Texas, and of
the general public health, safety, and welfare. Therefore, Ordinance No. 2024-05, the
same being PD-30 is hereby amended in accordance with this Ordinance, and as more
particularly set forth in Exhibit “B”, a copy of which is attached hereto and incorporated
herein.
2.02 Section II “Development Standards”, Subsection H “Signage Clock Tower and
Miscellaneous”, Subparagraph 1.c “Freestanding Development Identification Signs” of
Exhibit “B” which is entitled “Planned Development District Development Standards” is
specifically amended and replaced in its entirety to read as follows:
“c. Freestanding Development Identification Signs.
i. Number of signs, location, size and lighting shall be determined by
SUP.
ii. Notwithstanding numeral “i” (above), the following Monument Sign
shall be allowed: A multi-tenant monument sign with CEVMS display,
depicted in Exhibit “B-1”, shall be allowed for 2200 SH 114, Lot 2,
Block A of Trophy Club Town Center Addition. This sign shall be no
less than 32 feet in height and shall not exceed 17 feet in width. The
CEVMS panel shall not exceed 128 square feet and the tenant panel
cabinet shall not exceed 220 square feet. The structure shall be
made of fabricated aluminum with a faux soldier brick line, painted to
match the existing building’s brickwork and the stone veneer will
match the building stone. The rear portion of the sign shall be
constructed of stone veneer. The portion of the sign indicating the
Trophy Club Town Center will include reverse channel letters
illuminated at 6500 white with a dark bronze outline. No portion of
the sign shall exceed one-half (½) lumen measured at the nearest
residentially zoned property line. The CEVMS display time shall be
governed by TxDOT regulations, as they exist or may be amended.”
2.03 Amendment to Comprehensive Zoning Ordinance. Ordinance No. 2000-06
P&Z of the Town of Trophy Club, Texas, the same being the Town's Comprehensive
Zoning Ordinance, is hereby amended to reflect the development standards set forth in
Exhibit “B” and all other articles, chapters, sections, paragraphs, sentences, phrases
and words are not amended but are hereby ratified and affirmed:
Page 167 of 324
ORD 2024-XX P&Z Page 4 of 11
The development standards for this PD Planned Development are attached hereto
as Exhibit “B”, “Planned Development District Development Standards”, and are
incorporated herein as if copied in their entirety. Such standards and regulations include,
but are not limited to, General Conditions, Development Standards, Procedures, and
Exhibits. Such Planned Development District Development Standards as amended
hereby shall be adhered to in carrying out the development of the Land in accordance
with this Ordinance, and shall individually and collectively constitute conditions precedent
to the granting of any building permit or Certificate of Occupancy for all structures and
Land within PD Planned Development No. 30.
SECTION 3.
APPLICABLE REGULATIONS
In all respects, the land shall be subject to the applicable regulations contained in
the Comprehensive Zoning Ordinance and all other applicable and pertinent ordinances
and regulations of the Town.
SECTION 4.
ZONING MAP AMENDMENT
The Planning and Zoning Coordinator is hereby directed to mark and indicate on
the official Zoning District Map of the Town the zoning change herein made.
SECTION 5.
CUMULATIVE REPEALER
This Ordinance shall be cumulative of all other provisions of ordinances of the
Town, except where the provisions of this Ordinance are in direct conflict with the
provisions of such ordinances, in which event the conflicting provisions of such
ordinances are hereby repealed.
SECTION 6.
SAVINGS
All rights and remedies of the Town are expressly saved as to any and all violations
of the provisions of any other Ordinance affecting regulations governing and regulating
the zoning, platting, and subdivision of land which have secured at the time of the effective
date of this Ordinance; and, as to such accrued violations and all pending litigation, both
civil and criminal, whether pending in court or not, under such Ordinances same shall not
be affected by this Ordinance but may be prosecuted until final disposition by the courts.
SECTION 7.
SEVERABILITY
The sections, paragraphs, sentences, phrases, clauses and words of this
Ordinance are severable, and if any section, paragraph, sentence, phrase, clause or word
Page 168 of 324
ORD 2024-XX P&Z Page 5 of 11
in this Ordinance or application thereof to any person or circumstance is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of this Ordinance, and the Town Council hereby declares
that it would have passed such remaining portions of this Ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
SECTION 8.
PENALTY
It shall be unlawful for any person to violate any provision of this Ordinance, and
any person violating or failing to comply with any provision hereof shall be fined, upon
conviction, in an amount not less than One Dollar ($1.00) nor more than Two Thousand
Dollars ($2,000.00), and a separate offense shall be deemed committed each day during
or on which a violation occurs or continues.
SECTION 9.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish the
caption and penalty clause of this Ordinance as required by Section 3.16 of the Town’s
Charter.
SECTION 10.
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of adoption and
publication as provided by law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas on this 26th day of August, 2024
Jeanette Tiffany, Mayor
[SEAL]
ATTEST:
Tammy Dixon, Town Secretary
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ORD 2024-XX P&Z Page 6 of 11
APPROVED TO AS FORM:
Dean Roggia, Town Attorney
Page 170 of 324
ORD 2024-XX P&Z Page 7 of 11
EXHIBIT “A”
The subject property is legally described as Lot 2, Block A, Trophy Club Town Center
Addition, Denton County, Town of Trophy Club, Texas. The property is addressed as
2200 SH 114, Trophy Club, Texas 76262.
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ORD 2024-XX P&Z Page 8 of 11
EXHIBIT “B-1”
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ORD 2024-XX P&Z Page 9 of 11
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ORD 2024-XX P&Z Page 10 of 11
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April 22, 2024
Page 11
EXHIBIT "B"
PLANNED DEVELOPMENT DISTRICT DEVELOPMENT STANDARDS
THE BECK PROPERTY
STATE HIGHWAY 114 AND TROPHY CLUB DRIVE
26.354 ACRES
C. MEDLIN SURVEY ABSTRACT NO. 283
TROPHY CLUB, TEXAS
T:\All Ordinances\2024\Exhibit B Final Ordinance 2024-05 PD 30 adopted 04.22.2024.doc
This exhibit, in it's entirety, is on file with Ordinance 2024-05 and will be updated to reflect any
changes upon approval of the proposed ordinance.
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7923 E. McKinney St., Denton, TX 76208
1
BILL SWIFT
240415
MULTI-TENANT MONUMENT
TROPHY CLUB TOWN CENTER/BECK VENTURES
2240 TX-114, TROPHY CLUB, TX 76262
6.1.22
7.12.22
07.08.24
7.15.22
7.20.22
7.22.22
8.18.22
3.21.24
EPS
CJR
CJR
CJR
CJR
CJR
CJR
CJR
R1
R10
R2
R3
R4
R6
R8
7923 E. McKinney St., Denton, TX 76208
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7923 E. McKinney St., Denton, TX 76208
2
BILL SWIFT
240415
MULTI-TENANT MONUMENT
TROPHY CLUB TOWN CENTER/BECK VENTURES
2240 TX-114, TROPHY CLUB, TX 76262
6.1.22
7.12.22
07.08.24
7.15.22
7.20.22
7.22.22
8.18.22
3.21.24
EPS
CJR
CJR
CJR
CJR
CJR
CJR
CJR
R1
R10
R2
R3
R4
R6
R8
ENLARGED FOR CLARIT Y 35'-0"±10'-0"±
SITE PLAN - AERIAL VIEW
A
A
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7923 E. McKinney St., Denton, TX 76208
3
BILL SWIFT
240415
MULTI-TENANT MONUMENT
TROPHY CLUB TOWN CENTER/BECK VENTURES
2240 TX-114, TROPHY CLUB, TX 76262
6.1.22
7.12.22
07.08.24
7.15.22
7.20.22
7.22.22
8.18.22
3.21.24
EPS
CJR
CJR
CJR
CJR
CJR
CJR
CJR
R1
R10
R2
R3
R4
R6
R8
A PROPOSED NEW ELEVATION (SIGN FACES EAST AT A 45º ANGLE)
NIGHT VIEW
( 1 ) REQUIRED - MANUFACTURE & INSTALL 544 SQ. FT.
Page 178 of 324
7923 E. McKinney St., Denton, TX 76208
4
BILL SWIFT
240415
MULTI-TENANT MONUMENT
TROPHY CLUB TOWN CENTER/BECK VENTURES
2240 TX-114, TROPHY CLUB, TX 76262
6.1.22
7.12.22
07.08.24
7.15.22
7.20.22
7.22.22
8.18.22
3.21.24
EPS
CJR
CJR
CJR
CJR
CJR
CJR
CJR
R1
R10
R2
R3
R4
R6
R8
CONCRETE MAINTENANCE PAD
3” DEEP REVERSE CHANNEL LETTERS, 6500K WHITE ILLUMINATION -
PTM MPC 313 DK BRONZE WITH OUTLINE TO MATCH MAIN
BUILDING COLOR - MTD. 2" OFF OF STONE w/ SPACERS
STONE VENEER TO MATCH BUILDING STONE
S/F, ALUM. FAB. CABINET SIGN - 2'-6" DEEP FILLER -
2½" RETAINERS & 2½" DIVIDER BARS - PAINTED 313 DK. BRONZE -
.090" INDIVIDUAL TENANT PANELS w/ ROUTED-OUT OPENINGS
BACKED UP WITH #7328 WHITE ACRYLIC SHOW-THRU -
INTERNALLY ILLUMINATED w/ WHITE L.E.D. MODULES AS REQ'D.
(1) S/F 8' x 16' WATCHFIRE 10MM E.M.C. DISPLAY
FABRICATED ALUMINUM SURROUND - PTM BUILDING MAIN BLDG. COLOR
SCALE: 3/16"=1'-0"S/F MULTI-TENANT MONUMENT (EAST ELEV.)BACK SIDEEND VIEW
(1) ONE REQUIRED-MANUFACTURE AND INSTALLA 544 SQ FTXX
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( 1 ) REQUIRED - MANUFACTURE & INSTALL
MANUFACTURE & INSTALL ( 1 ) NEW SET OF
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WINGSTOP
JERSEY MIKE'S
ANAMIA'S
TEX-MEX
DAVID RYAN
SALON
TROPHY
NAIL SALON
YOGA 6
POKI BOWL
THAI TASTE
VO VETS
BEEM
LIGHT SAUNA
VISION CARE
GENUINE SMILES
FREEFORM
CHIROPRACTIC
SOCIAL OAK
ROSATI'S PIZZA
PET BAR
FABRICATED ALUMINUM CAP. - PTM EXISTING BUILDING CAPS
Page 179 of 324
Page 180 of 324
TOWN COUNCIL COMMUNICATION
MEETING DATE: August 26, 2024
FROM: April Duvall, Director of Finance
AGENDA ITEM: Conduct a public hearing for the FY 2025 Proposed Budget and FY 2025-2030
Capital Improvement Plan and schedule adoption of the FY 2025 Budget and
FY 2025-2030 Capital Improvement Plan for the September 9, 2024 Town
Council Meeting. (April Duvall, Director of Finance)
BACKGROUND/SUMMARY: The Town is required by Section 102.006 of the Texas Local
Government Code and Section 9.05 of the Town Charter to hold a public hearing on the
proposed budget. During the public hearing on the proposed budget, all interested persons
shall be given an opportunity to be heard for or against any item, or the amount of any item,
therein contained. The Fiscal Year 2024-2025 Proposed Budget was filed with the Town
Secretary and distributed to the Town Council on July 31, 2024. The proposed budget is on file
for review at Town Hall, and the Town’s internet website. Town Council received a
presentation of the proposed budget during the Town Council Work Session on August 12,
2024.
The FY 2025 Proposed Budget for the Town of Trophy Club reflects the Town's commitment to
fiscal responsibility, community priorities, and strategic planning for the future. The budget is
designed to support the continued growth and prosperity of Trophy Club while aligning with
the goals and priorities set by the Town Council. Below are some of the key accomplishments
and highlights for the FY 2025 Proposed Budget:
• Reorganization of the Capital Improvement Plan (CIP): The six-year CIP includes $26.7
million in replacement and maintenance dollars to address critical infrastructure
projects, ensuring that Trophy Club remains well maintained and prepared for future
growth.
• Implementation of the Trophy Club Pay Plan Policy: The FY 2025 Proposed Budget fully
implements the pay plan policy as approved by the Town Council in FY 2024. This plan
ensures competitive compensation for Town employees, helping to attract and retain
top talent to provide exceptional services to the community.
• Alignment with Council Goals: This budget aligns with the Town Council's goals and
priorities in the FY 2025 Business Plan. It reflects focus and dedication to addressing the
priorities set by the Town Council, ensuring that staff meets community expectations.
• Enhanced Community Events: Funding for Christmas in the Park has been increased to
allow for this event to be expanded. This enhancement will provide more activities and
entertainment to make the event even more enjoyable for everyone.
Page 181 of 324
• Inclusion of the Parks Master Plan: The budget includes funding for the Parks Master
Plan, which is a critical component of the FY 2025 Business Plan as well as a long-term
strategy to ensure that ongoing investment in Trophy Club parks is made to meet the
needs of current and future residents.
• Pickleball Courts: As planning continues to ensure that the design and placement of
pickleball courts in Trophy Club will benefit the overall community, funding is set aside
in the FY 2025 CIP to provide funding for a quality amenity for residents.
• Significant Investment in Street Improvements: The six-year CIP dedicates $15 million
to street maintenance and replacement. This substantial investment will improve road
conditions, reduce maintenance costs in the long-run, and enhance the overall safety
and accessibility of Trophy Club streets.
• Thrive Business Grant for Revitalization: The FY 2025 Proposed Budget includes
funding for the Thrive Business Grant program aimed at revitalizing local businesses.
This grant, which provides up to $20,000 in business support, provides essential funding
to help businesses grow, innovate, and contribute to the economic vitality of Trophy
Club.
The FY 2025 Proposed Budget embodies the Town's commitment to a conservative fiscal
philosophy to manage municipal operations. The proposed tax rate of $0.415469 is equal to
the voter-approval rate. This rate maintains the quality of services residents depend on while
fostering a stable economic environment. This approach underscores the Town's dedication to
responsible stewardship of public funds, balancing the need for essential services with the goal
of minimizing the financial burden taxpayers.
BOARD REVIEW/CITIZEN FEEDBACK: Consistent with the Town Charter, the council
subcommittee for the purpose of providing fiduciary oversight of the budget participated in
committee meetings on July 24, July 26, and August 6. During those meetings, revenues and
expenditures were reviewed in detail along with the six-year capital improvement plan. Staff
received their input and provided responses to questions throughout the process. The
subcommittee is prepared to offer their feedback to the full Town Council during the public
hearing.
FISCAL IMPACT: The Fiscal Year 2025 Budget outlines the financial plan for the upcoming year.
Budgeted revenue for FY 2025 is $28,514,279, including $16,316,611 in General Fund revenue.
Budgeted expenditures total $38,528,931, with $16,395,500 allocated to General Fund
expenditures. The General Fund is the town's primary source for daily operations.
This budget will raise more revenue from property taxes than last year's budget by an amount
of $628,512, which is a 6.12 percent increase from last year's budget. The property tax revenue
to be raised from new property added to the tax roll this year is $134,787. The total property
tax rate for FY 2025 is $0.415469 per $100 of taxable valuation, which is the same tax rate as
was adopted in FY 2024. The tax rate of $0.415469 include a Maintenance & Operations (M&O)
Page 182 of 324
tax rate of $0.316042 and an Interest & Sinking (I&S) debt service rate of $0.099427. The
overall rate of $0.415469 is equal to the voter approval tax rate.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. FY 2025 Proposed Budget & Capital Improvement Plan (Version 8/20/2024)
2. Newspaper Notice - Proposed Budget
ACTIONS/OPTIONS:
Staff recommends that the Town Council conduct the public hearing for the FY 2025 Proposed
Budget and FY 2025-2030 Capital Improvement Plan and move to schedule adoption of the FY
2025 Budget and FY 2025-2030 Capital Improvement Plan for the September 9, 2024 Town
Council Meeting.
Page 183 of 324
44 TH
ANNIVERSARY
P R E P A R E D B Y
F I N A N C E D E P A R T M E N T
P R O P O S E D A N N U A L B U D G E T
T O W N O F T R O P H Y C L U B
2 0 2
F I S C A L Y E A R5
FY25 Proposed Budget
1 8/20/2024
Page 184 of 324
I am pleased to present the Fiscal Year (FY) 2025 budget for the Town of Trophy
Club. This budget reflects our commitment to fiscal responsibility, community
priorities, and strategic planning for the future. This budget is designed to support
the continued growth and prosperity of Trophy Club while aligning with the goals
and priorities set by the Town Council.
Key Accomplishments and Highlights
Reorganization of the Capital Improvement Plan (CIP): This budget includes a
comprehensive reorganization of the Capital Improvement Plan, ensuring long-
term replacement and maintenance needs are met. The six-year plan includes
$22.5 million in replacement and maintenance dollars to address critical
infrastructure projects, ensuring our Town remains well-maintained and prepared
for future growth.
Implementation of the Trophy Club Pay Plan Policy : The budget fully implements
the Trophy Club Pay Plan policy as approved by the Town Council in FY 2024. This
ensures competitive compensation for our employees, helping us attract and retain
top talent to provide exceptional services to our community.
Alignment with Council Goals : This budget aligns with the Town Council’s goals
and prioritizes the FY 2025 Business Plan. It reflects focus and dedication to
addressing the priorities set by the Town Council, ensuring that staff meets
community expectations.
Enhanced Community Events : To improve gathering and celebration events for our
residents and visitors, funding for Christmas in the Park has been increased to
allow for this event to be expanded. This enhancement will provide more activities
and entertainment to make the event even more enjoyable for everyone.
M A N A G E R ' S M E S S A G E
budget overview from town manager brandon wright
QUOTE
Honorable Mayor, Members of Town Council, and Citizens of Trophy Club,
FY 2024 - 2025 PROPOSED ANNUAL BUDGET
44 TH
ANNIVERSARY
FY25 Proposed Budget
2 8/20/2024Page 185 of 324
M A N A G E R ' S M E S S A G E
budget overview from town manager brandon wright
FY 2024 - 2025 PROPOSED ANNUAL BUDGET
I nclusion of the Parks Master Plan : This budget includes funding for the Parks
Master Plan, which is a critical component of the FY 2025 Business Plan as well as
a long-term strategy to ensure that ongoing investment in Trophy Club parks is
made to meet the needs of our current and future residents.
Pickleball Courts : As planning continues to ensure that the design and placement
of pickleball courts in Trophy Club will benefit the overall community, funding is
set aside in the FY 2025 Capital Improvement Plan to provide funding for a quality
amenity for our residents. This addition will provide a popular and growing
recreational activity for our residents, promoting health, wellness, and community
engagement.
Significant Investment in Street Improvements : The six-year Capital Improvement
Plan dedicates $14.6 million to street maintenance/replacement. This substantial
investment will improve road conditions, reduce maintenance costs in the long run,
and enhance the overall safety and accessibility of our streets.
Thrive Grant for Business Revitalization : In FY 2024, Trophy Club announced the
Thrive Grant Program aimed at revitalizing local businesses. This grant provides
essential funding to help businesses grow, innovate, and contribute to the
economic vitality of Trophy Club. Funding is secured for this important program in
the FY 2025 Budget as applications are accepted from Trophy Club businesses.
44 TH
ANNIVERSARY
FY25 Proposed Budget
3 8/20/2024Page 186 of 324
Tax Rate
The FY 2025 Budget embodies our commitment to a conservative fiscal philosophy
in managing municipal operations. By proposing a tax rate of $0.415469, which is
the voter approval rate, we ensure that financial planning is both prudent and
responsive to the community's expectations. This rate maintains the quality of
services residents depend on while fostering a stable economic environment. This
approach underscores the Town’s dedication to responsible stewardship of public
funds, balancing the need for essential services with the goal of minimizing the
financial burden on taxpayers.
In conclusion, the FY 2025 Budget is a reflection of Trophy Club’s ongoing
commitment to prudent financial management, community engagement, and
strategic planning. It is designed to meet the current needs of residents while
preparing for the future. Working together with the Town Council and our
residents, staff remains focused on achieving goals to make Trophy Club a great
place to call home.
M A N A G E R ' S M E S S A G E
budget overview from town manager brandon wright
FY 2024 - 2025 PROPOSED ANNUAL BUDGET
Respectfully submitted,
Brandon Wright
Town Manager
Trophy Club Texas
44 TH
ANNIVERSARY
FY25 Proposed Budget
4 8/20/2024Page 187 of 324
44 TH
ANNIVERSARY
B U D G E T C A L E N D A R
important dates as executed in the planning of the FY 2025 budget
FY 2024 - 2025 PROPOSED ANNUAL BUDGET
FY25 Proposed Budget
5 8/20/2024Page 188 of 324
44 TH
ANNIVERSARY
QUOTE
C U R R E N T S T A T E
proposed budget
FY 2024 - 2025 PROPOSED ANNUAL BUDGET
This budget will raise more total property taxes than last year's
budget by $628,512 or 6.1%, and of that amount, $134,787 is the tax
revenue raised from new property added to the roll this year.
FY25 Proposed Budget
6 8/20/2024Page 189 of 324
FY25 Tax Rate COMPONENT
UNITS
0.415469 General Fund Debt Service
Fund
Capital Projects
Fund
Capital
Equipment
Replacement
Fund
Hotel
Occupancy
Fund
Street
Maintenance
Sales Tax
Fund
Court
Technology
Fund
Court Security
Fund CCPD Fund Recreation
Program Fund
Parkland
Dedication
Fund
TIRZ #1 Grants Fund Trophy Club
Park Fund
Stormwater
Drainage
Utility Fund
EDC 4B Fund Total
Beginning Fund Balance - FY23
ACFR less FY24 Exp 6,954,899$ 1,779,396$ 10,771,422$ 2,359,096$ 3,046,977$ 496,177$ 7,520$ 74,994$ 217,888$ 29,491$ 546,457$ (111,065)$ 9,886$ 630,736$ 3,294,643$ 3,018,237$ 13,471,805$
Revenue
Property Tax 9,268,316 2,951,335 61,272 12,280,923
Licenses and Permits 193,000 193,000
Franchise Fees 951,200 951,200
Sales/Occupancy Tax 1,625,000 750,000 357,000 360,500 83,779 650,000 3,826,279
Fines and Fees 355,608 100 14,100 6,000 204,000 438,600 1,018,408
Intergovernmental (MUD)1,356,797 1,356,797
Grants - 2,000,000 4,000 2,004,000
Charges for Service 1,986,190 1,986,190
Investment Income 400,000 10,000 50,000 1,530 1,030 1,750 1,224 40,000 505,534
Miscellaneous Income 180,500 2,575 10,000 25,000 218,075
Contributions 3,250,000 923,873 4,173,873
Total Revenue 16,316,611$ 2,953,910$ 5,260,000$ 923,873$ 810,000$ 358,530$ 100$ 14,100$ 365,530$ 6,000$ 1,750$ 145,051$ -$ 205,224$ 478,600$ 675,000$ 28,514,279$
Expenditures
General Government - 62,657 653,565 716,221
Manager's Office 634,477 634,477
Town Secretary's Office 292,093 292,093
Mayor & Council 34,750 34,750
Legal 225,330 225,330
Police 4,198,291 - 377,373 358,888 4,934,551
Emergency Medical Services 1,832,364 - 120,250 1,952,614
Fire 1,800,450 74,500 120,250 1,995,200
Streets 321,553 11,565,000 171,000 379,225 487,453 12,924,232
Parks 2,045,722 3,720,000 85,000 128,930 5,979,652
Recreation 532,254 6,000 538,254
Pool 419,241 419,241
Community Events 94,686 808,301 902,987
Community Development 497,533 497,533
Finance 688,922 688,922
Municipal Court 114,500 - - 114,500
Human Resources 470,086 470,086
Communications 183,154 183,154
Information Services 686,125 50,000 736,125
Facility Maintenance 1,323,968 1,323,968
Debt Service - 2,944,640 400 2,945,040
Capital - Projects - - 20,000 - 20,000
Total Expenditures 16,395,500$ 2,944,640$ 15,359,500$ 923,873$ 828,301$ 379,225$ -$ -$ 358,888$ 6,000$ -$ 62,657$ -$ 128,930$ 487,453$ 653,965$ 38,528,931$
Current Revenues to
Expenditures (78,889)$ 9,270$ (10,099,500)$ -$ (18,301)$ (20,695)$ 100$ 14,100$ 6,642$ -$ 1,750$ 82,394$ -$ 76,294$ (8,853)$ 21,036$ (10,014,652)$
Other Sources (Uses):
Debt Issuance -
Transfers In 80,752 202,463 - 283,215
Excess Current Revenue (78,889)
Transfers Out - - - - - - 202,463 (202,463)
Total Other Sources (Uses)1,863$ 202,463$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ (202,463)$ 1,864$
Net Increase (Decrease)1,863$ 211,733$ (10,099,500)$ -$ (18,301)$ (20,695)$ 100$ 14,100$ 6,642$ -$ 1,750$ 82,394$ -$ 76,294$ (8,853)$ 223,498$ (9,528,974)$
Ending Fund balance 6,956,762$ 1,991,129$ 671,922$ 2,359,096$ 3,028,676$ 475,481$ 7,620$ 89,094$ 224,530$ 29,491$ 548,207$ (28,671)$ 9,886$ 707,030$ 3,285,790$ 3,241,735$ 23,597,778$
GOVERNMENTAL FUNDS
All Funds Summary - Fiscal Year 2025
PROPRIETARY FUNDS FY25 Proposed Budget78/20/2024Page 190 of 324
REVENUE DETAIL FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024 YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
PROPERTY TAXES
Property Taxes 7,374,797$ 7,714,064$ 8,569,050$ 8,933,445$ 8,933,445$ 8,982,660$ 9,246,116$ 9,523,499$
Property Taxes/Prior Year 12,583 (8,322) 22,362 10,000 10,000 8,591 10,200 10,506
Property Taxes/P & I 9,095 20,293 39,374 10,000 10,000 18,649 12,000 12,360
TOTAL PROPERTY TAXES 7,396,475$ 7,726,035$ 8,630,786$ 8,953,445$ 8,953,445$ 9,009,901$ 9,268,316$ 9,546,365$
SALES TAXES
Sales Tax - General 1,314,983$ 1,471,763$ 1,509,342$ 1,500,000$ 1,500,000$ 1,342,012$ 1,530,000$ 1,575,900$
Mixed Beverage Tax 69,011 92,036 104,404 95,000 95,000 73,040 95,000 97,850
TOTAL SALES TAXES 1,383,994$ 1,563,799$ 1,613,746$ 1,595,000$ 1,595,000$ 1,415,051$ 1,625,000$ 1,673,750$
FRANCHISE FEES
Electric 481,898$ 500,777$ 568,985$ 515,000$ 515,000$ 590,973$ 550,000$ 566,500$
Gas 138,490 165,883 200,478 160,000 160,000 167,205 163,200 168,096
Telecommunications 24,469 21,113 16,975 37,500 37,500 25,362 30,000 30,900
Cable 64,612 66,056 61,173 55,000 55,000 34,228 55,000 56,650
Refuse 159,744 154,204 168,611 150,000 150,000 135,080 153,000 157,590
TOTAL FRANCHISE FEES 869,212$ 908,033$ 1,016,222$ 917,500$ 917,500$ 952,847$ 951,200$ 979,736$
LICENSES AND PERMITS
Commercial Building Permits 64,156$ 80,659$ 76,075$ 50,000$ 50,000$ 35,264$ 5,000$ 5,150$
Residential Building Permits - 15,280 29,138 100,000 100,000 69,078 60,000 61,800
Swimming Pool Permits - 26,443 47,005 30,000 30,000 17,503 25,000 25,750
MEP Permits 6,045 26,144 17,030 10,000 10,000 12,600 15,000 15,450
Fire Permits/Sprinkler 4,226 6,596 6,418 5,000 5,000 12,171 3,000 3,090
CD for Health Inspection Fees - 3,290 12,790 10,000 10,000 10,675 5,000 5,150
Construction Inspections - - - - 49,285 30,000 30,900
Miscellaneous Permits 210,073 121,810 64,571 50,000 50,000 78,481 50,000 51,500
TOTAL LICENSES AND PERMITS 284,500$ 280,222$ 253,025$ 255,000$ 255,000$ 285,058$ 193,000$ 198,790$
INTERGOVERNMENTAL
Intergov Trans In MUD 820,027 898,700$ 955,788$ 1,195,440$ 1,195,440$ 996,200$ 1,356,797$ 1,397,501$
TOTAL INTERGOVERNMENTAL 820,027$ 898,700$ 955,788$ 1,195,440$ 1,195,440$ 996,200$ 1,356,797$ 1,397,501$
GRANT REVENUE
Grant Revenue 6,403$ 173,116$ 70,504$ -$ -$ 146,662$ -$ -$
TOTAL GRANT REVENUE 6,403$ 173,116$ 70,504$ -$ -$ 146,662$ -$ -$
FINES AND FEES
Cty Veh Reg Fees/Child Safety 10,262$ 12,665$ 12,699$ 10,000$ 10,000$ 13,012$ 12,000$ 12,360$
Restitution 790 1,635 1,519 - - 5,464 1,000 1,030
Records Management Revenu 1,960 1,492 1,716 1,010 1,010 1,378 1,000 1,030
Municipal Court Fines/Fees 85,719 344,679 173,076 75,000 75,000 144,673 100,000 103,000
Municipal Court Child Safety F 2,912 5,684 10,329 580 580 9,444 10,000 10,300
Zoning Fees 5,630 5,065 4,105 1,500 1,500 4,715 4,500 4,635
Platting Fees 3,170 1,570 4,070 500 500 460 600 618
Developer Fees 870 850 500 750 750 - 1,000 1,030
P & Z Administrative Fees 1,535 1,775 1,705 500 500 1,900 1,500 1,545
Recreation Programs - - 820 - -
Day Camp Programs 80,228 106,825 97,145 80,000 80,000 114,271 90,000 92,700
Community Events Revenue 240 4,565 4,100 3,000 3,000 7,750 - -
Gingerbread House Decorating - - 1,770 1,500 1,500 2,420 1,500 1,545
Run 4 Kindness - - 993 993 993 - - -
Pool Entry Fees 54,798 50,941 43,173 60,000 60,000 35,168 50,000 51,500
Daily Passes - - 8,721 6,347 6,347 5,659 6,463 6,657
Pool Rentals 13,567 8,755 3,685 10,000 10,000 3,350 10,000 10,300
Facility Rentals - - 2,738 1,875 1,875 3,962 1,800 1,854
Swim Team Program Fees 25,194 18,757 18,425 25,000 25,000 14,756 25,000 25,750
Aquatic Programs 13,785 13,407 12,433 11,000 11,000 11,671 11,000 11,330
Pool Concessions 10,410 9,469 1,380 11,221 11,221 14,373 11,445 11,789
FY25 Proposed Budget
8 8/20/2024
Page 191 of 324
REVENUE DETAIL FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024 YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Denton/Tarrant Cty Pledge - F 17,072 16,420 17,089 17,000 17,000 16,619 16,500 16,995
Animal Control - 100 50 100 100 150 100 103
Misc Police Revenue 74 30 5,000 100 100 - 100 103
Convenience Fees 4 18 - 500 500 - 100 103
TOTAL FINES AND FEES 328,220$ 604,702$ 426,421$ 318,476$ 318,476$ 412,014$ 355,608$ 366,277$
CHARGES FOR SERVICES
EMS Runs 143,381$ 215,785$ 191,825$ 153,015$ 153,015$ 141,841$ 175,000$ 180,250$
NISD Contribution 123,868 127,035 137,470 164,000 164,000 161,706 178,500 183,855
PID Reimbursement 2,195 - 13,865 60,000 60,000 6,916 60,000 61,800
PID Fire Assessment 507,446 529,357 519,246 532,139 532,139 507,446 572,690 589,871
Refuse Charges for Service 1,059,841 1,091,667 - - - 1,000,000 1,030,000
TOTAL CHARGES FOR SERVICES 776,890$ 1,932,018$ 1,954,073$ 909,154$ 909,154$ 817,909$ 1,986,190$ 2,045,776$ #REF!#REF!#REF!INVESTMENT INCOME
Interest Income 29,353$ 86,193$ 639,154$ 160,000$ 160,000$ 638,859$ 400,000$ 412,000$
TOTAL INVESTMENT INCOME 29,353$ 86,193$ 639,154$ 160,000$ 160,000$ 638,859$ 400,000$ 412,000$
MISCELLANEOUS
Recreation Rentals 82,663$ 63,240$ 72,925$ 65,000$ 65,000$ 94,824$ 58,000$ 59,740$
Recreation Concession 14,260 709 - 20,000 20,000 - - -
Cell Tower Revenue 90,856 - 107,834 65,000 65,000 111,898 100,000 103,000
Small Cell Tower Lease - - - - - 1,500 1,500 1,545
Cell Tower Revenue - GASB 87 - 83,834 - - - - - -
Lease Interest Revenue - GASB - 24,288 20,188 - - - - -
Donations 95 200 1,500 - - - - -
Assets Sold - 60,142 44,208 - - - 10,000 10,300
Vending Revenue 1,119 1,080 1,195 1,000 1,000 788 1,000 1,030
Miscellaneous Revenue (63,390) 3,892 14,122 10,000 10,000 32,968 10,000 10,300
TOTAL MISCELLANEOUS 125,603$ 237,385$ 261,972$ 161,000$ 161,000$ 241,978$ 180,500$ 185,915$
TOTAL REVENUES $ 12,020,677 $ 14,410,203 $ 15,821,691 $ 14,465,015 $ 14,465,015 $ 14,916,479 16,316,611$ 16,806,110$
FY25 Proposed Budget
9 8/20/2024
Page 192 of 324
Town Manager's
Office
FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries 654,831$ 165,550$ 394,450$ 258,216$ 258,216$ 215,215$ 311,536$ 320,882$
Salaries - Merits - - - - - - - -
Salaries - Overtime - 140 - - - - - -
Longevity 1,195 1,745 983 - - - - -
Certification Pay 4,692 1,962 1,981 2,160 2,160 11,148 2,340 2,410
Cell Phone Stipend 2,257 2,375 2,000 1,860 1,860 1,635 2,040 2,101
Retirement 98,329 68,799 55,710 46,694 46,694 42,069 71,774 73,927
Medical Insurance 41,879 33,195 32,401 20,713 20,713 21,512 25,051 25,803
Dental Insurance 2,979 1,813 1,899 1,390 1,390 1,628 2,076 2,138
Vision Insurance 300 271 273 280 280 500 429 442
Life Insurance & Other 3,157 1,315 1,164 1,765 1,765 1,043 1,328 1,368
Social Security Taxes 28,490 19,842 14,700 16,009 16,009 14,935 21,248 21,885
Medicare Taxes 7,648 5,715 4,162 3,744 3,744 3,429 4,969 5,118
Unemployment Taxes 1,753 35 54 454 454 23 491 506
Workers Compensation 849 1,199 1,032 1,059 1,059 194 1,405 1,447
Pre-Employment Physicals/Testing - - - - - - - -
Auto/Housing Allowance 11,831 8,401 4,750 8,400 8,400 7,613 26,790 27,594
Employee Relations - - - - - - - -
Total Personnel $ 860,194 $ 312,360 $ 515,557 $ 362,744 $ 362,744 $ 320,943 $ 471,477 $ 485,621
Services/Supplies
Professional Outside Services 6,989 47,090 110,569 15,000 15,000 28,417 40,000 41,200
Software & Support - - - - (31)
Records Management 1,843 1,883 2,931 - - - - -
Elections 15,929 24,013 19,439 - - - - -
Lobbying 2,659 - - - - - - -
Advertising 308 832 - 1,000 1,000 - 200 206
Legal Notices - - 535 - - 538 1,500 1,545
Printing 125 - 64 200 200 120 200 206
Schools & Training 2,820 2,462 5,680 5,000 5,000 1,775 5,000 5,150
Service Charges & Fees - - - - - - - -
Communications/Pagers/Mobiles 3,500 - 417 500 500 265 100 103
Equipment Maintenance 441 - - - - - - -
Dues & Membership 18,777 17,416 21,244 20,000 20,000 24,412 25,000 25,750
Travel & Per Diem 2,426 1,827 8,476 10,000 10,000 4,162 18,000 18,540
Meetings 3,618 593 2,202 5,000 5,000 1,539 - -
Meals - - - - - - 5,000 5,150
Office Supplies 2,019 1,880 2,768 2,000 2,000 1,464 1,000 1,030
Postage 1,074 1,055 1,144 500 500 1,212 500 515
Publications/Books/Subscriptions - 7,102 124 430 430 514 - -
Mayor/Council Expense 22,984 34,405 18,990 - - - - -
Small Equipment 58 - - - - - - -
Furniture/Equipment <$5,000 - 690 2,831 1,500 1,500 - 500 515
Contingency Expense 24,950 164,171 39,963 125,000 125,000 20,596 65,000 66,950
Miscellaneous Expense 2,717 2,507 5,726 1,000 1,000 12,185 1,000 1,030
Total Services/Supplies 113,237$ 307,925$ 243,101$ 187,130$ 187,130$ 97,169$ 163,000$ 167,890$
Total Expenditures $ 973,431 $ 620,285 $ 758,658 $ 549,874 $ 549,874 $ 418,112 $ 634,477 $ 653,511
FY25 Proposed Budget
10 8/20/2024
Page 193 of 324
Town Manager's
Office
FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
POSITION TITLE FY 2023 FY 2024 FY 2025
TOWN MANAGER 1.00 1.00 0.95
TOWN SECRETARY 1.00 1.00 0.00
RECORDS ANALYST 1.00 1.00 0.00
ASST TO TOWN MANAGER 1.00 1.00 1.00
TOTAL FTEs 4.00 4.00 1.95
5% Funded by Hotel Occupancy Fund
PERSONNEL SCHEDULE
FY25 Proposed Budget
11 8/20/2024
Page 194 of 324
Town Secretary's
Office
FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries -$ -$ -$ 147,904$ 147,904$ 97,578$ 167,293$ 172,312$
Overtime - - - - - - - -
Longevity - - - - - - - -
Certification Pay - - - 2,400 2,400 1,600 2,400 2,472
Cell Phone Stipend - - - 900 900 600 900 927
Retirement - - - 19,538 19,538 13,076 27,747 28,579
Medical Insurance - - - 31,495 31,495 15,214 23,802 24,516
Dental Insurance - - - 2,469 2,469 1,221 1,975 2,034
Vision Insurance - - - 516 516 275 433 446
Life Insurance & Other - - - 993 993 651 975 1,004
Social Security Taxes - - - 9,170 9,170 5,976 10,577 10,894
Medicare Taxes - - - 2,145 2,145 1,398 2,474 2,548
Unemployment Taxes - - - 504 504 18 504 519
Workers Compensation - - - 606 606 111 699 720
Pre-Employment Physicals/Testing - - - - - - - -
Auto Allowance - - - - - - 2,400 2,400
Employee Relations - - - - - - - -
Total Personnel $ - $ - $ - $ 218,640 $ 218,640 $ 137,719 $ 242,178 $ 249,372
Services/Supplies
Professional Outside Services -$ -$ -$ -$ -$ 1,755$ 20,000$ 20,600
Records Management - - - 3,750 3,750 2,258 4,825 4,970$
Elections - - - 21,500 21,500 7,657 7,810 8,044
Lobbying - - - - - - - -
Advertising - - - - - - - -
Legal Notices - - - - - 4,542 5,000 5,150
Printing - - - 100 100 120 150 155
Schools & Training - - - 3,250 3,250 1,210 4,000 4,120
Service Charges & Fees - - - - - 8 8 8
Communications/Pagers/Mobiles - - - 100 100 228 480 494
Equipment Maintenance - - - - - - - -
Dues & Membership - - - 385 385 760 800 824
Travel & Per Diem - - - 1,000 1,000 1,349 1,500 1,545
Meetings - - - 200 200 180 500 515
Meals - - - - - - 100 103
Office Supplies - - - 1,300 1,300 1,567 1,599 1,647
Postage - - - 50 50 42 43 44
Publications/Books/Subscriptions - - - - - 210 3,100 3,193
Mayor/Council Expense - - - - -
Small Equipment - - - - - - - -
Furniture/Equipment <$5,000 - - - - - - - -
Contingency Expense - - - - - - - -
Miscellaneous Expense - - - 12,000 - - - -
Total Services/Supplies -$ -$ -$ 43,635$ 31,635$ 21,886$ 49,915$ 51,412$
Total Expenditures $ - $ - $ - $ 262,275 $ 250,275 $ 159,604 $ 292,093 $ 300,784
POSITION TITLE FY 2023 FY 2024 FY 2025
TOWN SECRETARY 0.00 1.00 1.00
RECORDS ANALYST 0.00 1.00 1.00
TOTAL FTEs 0.00 2.00 2.00
PERSONNEL SCHEDULE
FY25 Proposed Budget
12 8/20/2024
Page 195 of 324
Mayor & Council FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries -$ -$ -$ -$ -$ -$ -$ -$
Longevity - - - - - - - -
Stipend - - - - - - - -
Retirement - - - - - - - -
Medical Insurance - - - - - - - -
Dental Insurance - - - - - - - -
Vision Insurance - - - - - - - -
Life Insurance & Other - - - - - - - -
Social Security Taxes - - - - - - - -
Medicare Taxes - - - - - - - -
Unemployment Taxes - - - - - - - -
Workers' Compensation - - - - - - - -
Total Personnel -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies
Professional Outside Services -$ -$ -$ -$ -$ -$ -$ -$
Legal Notices - - - - - - - -
Printing - - - - - 282 - -
Schools & Training - - - - 12,250 455 21,000 21,630
Communications/Pagers/Mobiles - - - - - - - -
Dues & Membership - - - - - 1,518 - -
Travel & Per Diem - - - - - 545 - -
Meetings - - - - 2,000 1,282 12,000 12,360
Meals - - - - - - - -
Office Supplies - - - - 1,750 1,001 1,750 1,803
Postage - - - - - - - -
Publications/Books/Subscriptions - - - - - - - -
Miscellaneous Expense - - - - - - - -
Total Services/Supplies -$ -$ -$ -$ 16,000$ 5,083$ 34,750$ 35,793$
Total Expenditures -$ -$ -$ -$ 16,000$ 5,083$ 34,750$ 35,793$
FY25 Proposed Budget
13 8/20/2024
Page 196 of 324
Legal FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
Longevity ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Stipend ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Retirement ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Medical Insurance ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Dental Insurance ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Vision Insurance ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Life Insurance & Other ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Social Security Taxes ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Medicare Taxes ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Unemployment Taxes ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Workers' Compensation ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Total Personnel ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
Services/Supplies
Professional Outside Services 188,874$ 188,874$ 159,806$ 225,000$ 225,000$ 101,862$ 225,000$ 231,750$
Legal Notices ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Schools & Training ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Communications/Pagers/Mobiles ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Dues & Membership ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Travel & Per Diem ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Office Supplies ‐ ‐ ‐ 100 100 ‐ ‐ ‐
Postage ‐ ‐ 1 30 30 ‐ 30 31
Publications/Books/Subscriptions 267 267 ‐ 300 300 102 300 309
Miscellaneous Expense ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Total Services/Supplies 189,141$ 189,141$ 159,807$ 225,430$ 225,430$ 101,964$ 225,330$ 232,090$
Total Expenditures 189,141$ 189,141$ 159,807$ 225,430$ 225,430$ 101,964$ 225,330$ 232,090$
POSITION TITLE FY 2023 FY 2024 FY 2025
TOWN ATTORNEY 0.00 0.00 0.00
TOTAL FTEs 0.00 0.00 0.00
PERSONNEL SCHEDULE
FY25 Proposed Budget
14 8/20/2024
Page 197 of 324
Police FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024 YEAR
TO DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries 1,769,400$ 1,882,532$ 2,125,776$ 2,367,547$ 2,367,547$ 1,933,927$ 2,518,397$ 2,593,949$
Seasonal 72,758 71,426 84,347 129,000 129,000 72,938 152,744 157,326
Merits - - - - - - - -
Overtime 137,033 214,283 238,146 150,040 150,040 195,293 200,000 206,000
Longevity 6,373 8,053 9,148 9,813 9,813 9,040 11,155 11,490
Annual Stipend 6,000 1,500 - - - - - -
Certification 22,996 21,947 24,250 29,100 29,100 17,851 23,400 24,102
Cell Phone Stipend - 5,219 5,169 4,500 4,500 3,938 4,500 4,635
Retirement 263,059 273,812 301,302 332,573 332,573 284,102 387,899 399,536
Medical Insurance 153,968 124,152 141,769 196,051 196,051 144,096 183,905 189,422
Dental Insurance 11,105 7,383 8,770 16,984 16,984 13,279 17,277 17,795
Vision Insurance 1,342 997 1,352 3,693 3,693 3,051 3,760 3,873
Life Insurance & Other 11,024 8,562 9,238 10,359 10,359 11,382 15,424 15,887
Social Security Taxes 120,678 131,129 99,506 164,088 164,088 135,620 180,459 185,873
Medicare Taxes 28,404 30,903 23,545 38,376 38,376 32,386 42,298 43,567
Unemployment Taxes 11,385 754 302 7,056 7,056 737 8,806 9,070
Workers' Compensation 30,308 34,345 58,404 128,045 128,045 23,556 140,857 145,083
Pre-Employment Physicals/Testing 750 2,083 300 1,500 1,500 600 1,500 1,545
Total Personnel $ 2,646,583 $ 2,819,080 $ 3,131,324 $ 3,588,725 $ 3,588,725 $ 2,881,794 $ 3,892,381 $ 4,009,153
Services & Supplies
Professional Outside Services 4,313$ 1,000$ 1,378$ -$ -$ -$ -$ -$
Advertising - 286 115 1,500 1,500 139 1,575 1,622
Legal Notices - 7 - - - 469 - -
Printing 195 565 - - - 965 - -
Abatements - - 217 - - - - -
Schools & Training 888 790 2,497 - - 3,300 - -
Communications/Pagers/Mobiles 18,953 18,198 16,170 17,621 17,621 9,998 18,502 19,057
Building Maintenance - 889 - - - - - -
Vehicle Maintenance 27,427 42,110 51,942 50,000 50,000 125,841 60,000 61,800
Equipment Maintenance - - - - - 726 - -
Dispatch - Denton County 47,489 42,439 40,484 40,484 40,484 - 46,365 47,756
Dues & Membership 2,481 3,588 3,103 4,100 4,100 1,403 4,305 4,434
Travel & Per Diem 7,248 8,977 6,413 10,500 10,500 20,785 15,500 15,965
Meetings 422 783 162 - - 198 - -
Office Supplies 3,426 174 1,428 - - 748 2,400 2,472
Postage 1,151 130 482 - - 59 400 412
Publications/Books/Subscription 417 - - - - - 2,000 2,060
Fuel 44,032 67,745 68,492 95,000 95,000 48,465 90,000 92,700
Uniforms 22,375 23,237 15,967 26,000 26,000 18,823 27,300 28,119
Protective Clothing - 85 - - - - - -
Investigative Materials 3,123 8,921 6,276 6,000 6,000 1,850 6,300 6,489
Animal Control 3,241 1,790 4,283 4,750 4,750 1,054 4,988 5,137
Small Equipment 5,242 5,620 3,746 2,500 2,500 3,700 2,625 2,704
Furniture/Equipment <$5,000 - - 1,085 2,500 2,500 519 2,625 2,704
Hardware - - 2,580 - - - - -
Maintenance Supplies - 37 330 - - - - -
Miscellaneous Expense 1,706 2,350 1,776 2,000 2,000 2,889 2,100 2,163
Vehicle Expense - - - - - 588 - -
Capital Outlay 2,585 6,215 - - - - - -
Programs & Special Projects 3,005 10,096 13,819 18,500 18,500 6,653 18,925 19,493
Total Services/Supplies $ 199,719 $ 246,032 $ 242,744 $ 281,455 $ 281,455 $ 249,171 $ 305,910 $ 315,087
Total Expenditures $ 2,846,302 $ 3,065,112 $ 3,374,068 $ 3,870,180 $ 3,870,180 $ 3,130,965 $ 4,198,291 $ 4,324,240
FY25 Proposed Budget
15 8/20/2024
Page 198 of 324
Police FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024 YEAR
TO DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
POSITION TITLE FY 2023 FY 2024 FY 2025
POLICE CHIEF 1.0 1.0 1.0
POLICE CAPTAIN 2.0 2.0 2.0
LIEUTENANT 1.0 1.0 1.0
CID SERGEANT 0.0 0.0 0.0
POLICE SERGEANT 3.0 4.0 4.0
ANIMAL CONTROL OFFICER 1.0 1.0 1.0
DETECTIVE/JUVENILE INVESTIGATOR 2.0 2.0 2.0
SRO 2.0 2.0 2.0
POLICE OFFICER 11.0 11.0 11.0
POLICE CADET 0.0 0.0 0.0
POLICE INVESTIGATIVE ASST.1.0 1.0 1.0
EVIDENCE CUSTODIAN/PATROL ASST 1.0 1.0 1.0
SENIOR ADMINISTRATIVE ASSISTANT 1.0 1.0 1.0
CROSSING GUARDS 3.37 3.37 3.95
TOTAL FTEs 29.37 30.37 30.95
PERSONNEL SCHEDULE
FY25 Proposed Budget
16 8/20/2024
Page 199 of 324
Emergency Medical
Services
FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries 695,169$ 727,016$ 853,558$ 950,494$ 950,494$ 788,814$ 1,001,354$ 1,031,394$
Part-Time 49,275 37,954 23,177 50,000 50,000 29,096 50,000 51,500
Merits - - - - - - - -
Overtime 116,040 128,568 147,329 40,303 86,088 112,914 125,008 128,759
Longevity 7,343$ 7,574$ 6,916$ 7,441$ 7,441$ 8,002$ 8,515$ 8,770$
Annual Stipend 1,875 - - - - - - -
Certification 10,177$ 8,278$ 10,185$ 11,250$ 11,250$ 9,030$ 11,250$ 11,588$
Cell Phone Stipend - 1,082 1,374 1,350 1,350 1,181 1,350 1,391
Retirement 111,244 113,615 132,628 130,884 130,884 123,047 150,657 155,177
Medical Insurance 74,926 64,889 76,638 79,022 79,022 73,008 87,481 90,106
Dental Insurance 5,436$ 3,968$ 4,812$ 4,472$ 4,472$ 6,805$ 8,400$ 8,652$
Vision Insurance 507 506 691 594 594 1,511 1,760 1,813
Life Insurance & Others 4,511 3,213 3,918 3,921 3,921 4,813 4,116 4,240
Social Security Taxes 51,644 53,569 37,964 61,194 61,194 57,444 69,312 71,392
Medicare Taxes 12,082 12,560 8,881 14,311 14,311 13,465 16,210 16,696
Unemployment Taxes 4,847 209 118 2,520 2,520 177 2,520 2,596
Workers' Compensation 17,868$ 20,249$ 25,980$ 58,584$ 58,584$ 10,752$ 67,300$ 69,319$
Pre-Employment Physicals/Testing 3,938 5,939 5,315 - - - - -
Total Personnel $ 1,166,882 $ 1,189,189 $ 1,339,484 $ 1,416,340 $ 1,462,125 $ 1,240,059 $ 1,605,235 $ 1,653,392
Services/Supplies
Professional Outside Services 3,314$ 187,170$ 100$ 1,750$ 1,750$ 39$ 1,750$ 1,803$
Physicals & Testing - - - 7,000 7,000 5,175 7,000 7,210
Software & Support - - - 11,085 11,085 11,783 12,100 12,463
Collection Fees 11,841 2,532 - - - - - -
Hazmat Disposal 51 154 51 240 240 - 250 258
Radios 1,339 2,138 212 1,500 1,500 - 1,500 1,545
Schools & Training 1,249 2,135 1,645 9,205 9,205 995 9,000 9,270
Electricity 5,530 5,853 5,928 8,400 8,400 6,489 8,820 9,085
Water 3,734 3,318 4,312 4,000 4,000 2,759 4,000 4,120
Communications/Pagers/Mobiles 5,033 6,032 6,278 4,510 4,510 2,585 4,510 4,645
Building Maintenance 2,373 4,093 9,776 3,000 3,000 229 1,500 1,545
Vehicle Maintenance 8,091 10,659 3,831 12,335 12,335 14,085 12,335 12,705
Equipment Maintenance 6,019 12,943 9,250 12,919 12,919 - 12,919 13,307
Kitchen-Janitorial Supplies - - - - - - 1,500 1,545
Emergency Management 1,000 11,392 - 4,582 4,582 9,448 14,582 15,019
Dispatch - Denton County 3,946 4,020 5,061 5,622 5,622 - 5,224 5,381
Dues & Membership 1,135 1,780 1,234 3,406 3,406 1,711 3,400 3,502
Flags & Repairs - - - 11,000 11,000 - 19,000 11,000
Travel & Per Diem 2,819 4,224 7,624 5,326 5,326 3,108 7,500 7,725
Meetings 434 735 486 750 750 822 750 773
Safety Programs - - - 1,500 1,500 - 1,000 1,030
Office Supplies 411 312 353 600 600 1,065 600 618
Postage 3 49 55 100 100 61 100 103
Publications/Books/Subscriptions 297 - - 300 300 - 300 309
Fuel 3,620 6,287 4,471 13,265 13,265 2,850 11,265 11,603
Uniforms 7,623 9,082 9,479 9,645 9,645 4,707 9,133 9,407
Medical Control 19,755 20,535 20,348 21,598 21,598 20,658 21,600 22,248
FY25 Proposed Budget
17 8/20/2024
Page 200 of 324
Emergency Medical
Services
FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Pharmacy 4,429 4,815 2,291 7,030 7,030 1,579 7,400 7,622
Oxygen 1,381 1,114 1,148 2,060 2,060 1,054 2,163 2,228
Safety Equipment/Protective Clothing - - 14,731 20,000 20,000 7,090 20,000 20,600
Disposable Supplies 10,160 10,943 12,716 12,518 12,518 8,154 12,762 13,145
Small Equipment 5,474 8,263 12,671 10,800 10,800 254 10,233 10,540
Maintenance Supplies - 64 1,446 1,500 1,500 1,182 1,500 1,545
Miscellaneous Expense 55,814 1,654 1,956 2,000 2,000 475 1,433 1,476
Total Services/Supplies $ 166,875 $ 322,297 $ 137,453 $ 209,546 $ 209,546 $ 108,359 $ 227,129 $ 225,373
Capital
Equipment 1,262$ -$ -$ -$ -$ -$ -$ -$
Capital Expenses (631) 39,706 - - - - - -
Total Capital $ 631 $ 39,706 $- $- $- $- $- $-
Total Expenditures $ 1,334,388 $ 1,551,193 $ 1,476,937 $ 1,625,886 $ 1,671,671 $ 1,348,418 $ 1,832,364 $ 1,878,765
POSITION TITLE FY 2023 FY 2024 FY 2025
FIRE CHIEF 0.50 0.50 0.50
FIRE MARSHAL/DEPUTY CHIEF 0.50 0.50 0.50
FIRE CAPTAIN 1.50 1.50 1.50
FIREFIGHTER-PARAMEDIC 4.50 4.50 4.50
FIREFIGHTER-EMT 0.50 0.50 0.50
DRIVER/ENGINEER 1.50 1.50 1.50
SENIOR ADMINISTRATIVE ASSISTANT 0.50 0.50 0.50
PT-FIREFIGHTER PARAMEDIC/EMT 1.08 1.08 0.55
TOTAL FTEs 10.58 10.58 10.05
PERSONNEL SCHEDULE
FY25 Proposed Budget
18 8/20/2024
Page 201 of 324
Fire FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries $ 697,489 $ 693,010 $ 853,876 $ 950,494 $ 950,494 $ 788,830 $ 1,001,354 $ 1,031,394
Part-Time 49,275 37,954 23,176 50,000 50,000 29,095 50,000 51,500
Merits - - - - - - - -
Overtime 115,592 128,564 126,709 40,303 86,088 112,961 125,008 128,759
Longevity 7,343 7,574 6,916 7,441 7,441 7,503 8,515 8,770
Annual Stipend 1,875 - - - - - - -
Certification 10,176 8,277 10,183 11,250 11,250 9,018 11,250 11,588
Cell Phone Stipend - 1,082 1,374 1,350 1,350 1,181 1,350 1,391
Salaries - Payout/Separations - - - - - - 4,258 4,386
Retirement 113,794 109,271 130,174 130,884 130,884 123,038 150,657 155,177
Medical Insurance 76,715 64,881 75,815 82,322 82,322 73,045 87,481 90,106
Dental Insurance 5,559 3,959 4,762 8,808 8,808 6,798 8,400 8,652
Vision Insurance 513 498 676 1,980 1,980 1,503 1,760 1,813
Life Insurance & Others 4,633 3,195 3,869 3,921 3,921 4,797 4,116 4,240
Social Security Taxes 52,773 51,451 37,956 61,194 61,194 57,781 69,312 71,392
Medicare Taxes 12,338 12,057 8,874 14,311 14,311 13,507 16,210 16,696
Unemployment Taxes 4,993 207 116 2,520 2,520 175 2,520 2,596
Workers' Compensation 17,868 20,249 25,980 58,584 58,584 10,747 67,300 69,319
Pre-Employment Physicals/Testing 4,078 4,342 5,875 - - - 1,000 1,030
Tuition Reimbursement 5,074 4,043 2,828 7,000 7,000 3,668 5,000 5,150
Total Personnel $ 1,180,088 $ 1,150,615 $ 1,319,158 $ 1,432,362 $ 1,478,147 $ 1,243,646 $ 1,615,492 $ 1,663,958
Services/Supplies
Professional Outside Services $ 1,567 $ 40,504 $ 196 $ 1,750 $ 1,750 $ - $ 1,750 $ 1,803
Physicals/Testing - - - 7,000 7,000 5,210 7,000 7,210
Recruitment - - - - - - 5,000 5,000
Software & Support 12,354 14,564 15,323 11,085 11,085 11,283 10,197 10,503
Tax Administration 1,521 1,542 1,579 1,600 1,600 1,520 1,600 1,648
Advertising - - - 200 200 - 200 206
Printing 280 266 249 1,100 1,100 1,311 1,100 1,133
Schools & Training 9,478 11,449 7,889 19,900 19,900 7,704 19,900 20,497
Electricity 5,530 5,853 5,928 8,400 8,400 6,489 8,820 9,085
Water 3,734 3,318 4,312 4,000 4,000 2,759 4,000 4,120
Communications/Pagers/Mobiles 14,692 18,816 18,447 16,691 16,691 12,022 16,691 17,192
Building Maintenance 25,176 55,628 43,592 37,200 37,200 19,219 30,000 30,900
Vehicle Maintenance 17,136 24,128 19,588 49,029 49,029 27,343 51,500 53,045
Equipment Maintenance 10,241 11,155 14,537 18,715 18,715 8,465 19,500 20,085
Kitchen/Janitorial Supplies - - - - - - 7,200 7,416
Emergency Management 1,000 - - 1,000 1,000 1,000 1,000 1,030
Dispatch - Denton County 3,946 4,021 5,061 5,622 5,622 - 5,224 5,381
Copier Rental/Lease - - - - - 1,385 3,693 3,804
Dues & Membership 20,417 19,154 18,791 27,242 27,242 26,636 30,000 30,900
Flags & Repairs 215 - - - - - - -
Travel & Per Diem 8,236 17,410 17,461 14,510 14,510 10,728 14,510 14,945
Office Supplies 327 267 449 500 500 321 500 515
Printer Supplies 1,007 1,371 1,429 2,600 2,600 120 1,000 1,030
Postage 73 65 31 100 100 182 100 103
Publications/Books/Subscriptions 297 - - 350 350 105 350 361
Fuel 8,997 12,141 11,978 12,225 12,225 6,556 12,225 12,592
Uniforms 7,850 9,129 9,491 9,645 9,645 4,440 9,133 9,407
FY25 Proposed Budget
19 8/20/2024
Page 202 of 324
Fire FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Safety Equipment/Protective Clothing 8,970 16,026 36,947 40,000 40,000 37,912 40,000 41,200
Disposable Supplies - 46 35 - - - - -
Small Equipment 161 4,705 6,981 4,950 4,950 2,072 4,000 4,120
Hardware 1,106 2,504 1,283 4,458 4,458 54 4,000 4,120
Maintenance Supplies 375 1,648 1,274 1,500 1,500 1,075 1,500 1,545
Miscellaneous Expense 3,562 3,954 2,580 4,000 4,000 292 3,303 3,402
Vehicles - - - - - - - -
Programs & Special Projects 9,649 16,402 7,354 16,931 16,931 8,290 16,000 16,480
Total Services/Supplies $ 177,897 $ 296,068 $ 252,782 $ 322,303 $ 322,303 $ 204,492 $ 330,996 $ 340,776
Capital
Capital Replacement $ - $ - $ - $ 6,500 $ - $ 6,332 $ - $ -
Capital Expenses - - - - - - - -
Total Capital $- $- $- $ 6,500 $- $ 6,332 $- $-
Total Expenditures $ 1,357,985 $ 1,446,682 $ 1,571,940 $ 1,761,165 $ 1,800,450 $ 1,454,470 $ 1,946,488 $ 2,004,733
POSITION TITLE FY 2023 FY 2024 FY 2025
FIRE CHIEF 0.50 0.50 0.50
FIRE MARSHAL/DEPUTY CHIEF 0.50 0.50 0.50
FIRE CAPTAIN 1.50 1.50 1.50
FIREFIGHTER-PARAMEDIC 4.50 4.50 4.50
FIREFIGHTER-EMT 0.50 0.50 0.50
DRIVER/ENGINEER 1.50 1.50 1.50
SENIOR ADMINISTRATIVE ASSISTANT 0.50 0.50 0.50
PT-FIREFIGHTER PARAMEDIC/EMT 1.08 1.08 0.55
TOTAL FTEs 10.58 10.58 10.05
PERSONNEL SCHEDULE
FY25 Proposed Budget
20 8/20/2024
Page 203 of 324
Streets FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries $ 35,641 $ 45,648 $ 84,937 $ 79,076 $ 79,076 $ 66,387 $ 83,139 $ 85,634
Merits - - - - - - - -
Overtime 2,338 2,712 276 2,000 2,000 525 2,000 2,060
Longevity 159 293 804 815 815 815 941 969
Annual Stipend 450 - - - - - - -
Certification - - - - - - - -
Cell Phone Stipend - 514 498 360 360 323 360 371
Retirement 5,225 5,836 10,897 10,446 10,446 8,987 12,032 12,393
Medical Insurance 24 177 8,814 9,174 9,174 14,581 17,412 17,935
Dental Insurance 480 383 1,035 1,728 1,728 1,492 1,814 1,869
Vision Insurance 42 50 146 361 361 312 369 380
Life Insurance & Other 207 232 486 447 447 455 543 560
Social Security Taxes 2,344 2,748 3,571 5,027 5,027 3,919 5,318 5,478
Medicare Taxes 548 642 835 1,176 1,176 950 1,244 1,281
Unemployment Taxes 241 57 14 353 353 13 353 363
Workers' Compensation 1,347 1,526 4,966 6,178 6,178 1,134 6,587 6,784
Pre-Employment Physicals/Testing - - - - - - - -
Total Personnel 49,046$ 60,818$ 117,280$ 117,141$ 117,141$ 99,891$ 132,112$ 136,076$
Services/Supplies
Professional Outside Services $ 73 $ - $ - $ - $ - $ - $ 20,000 $ -
Schools & Training 575 - - 3,000 3,000 1,080 3,000 3,090
Electricity 141,656 142,768 130,452 176,000 176,000 121,294 150,000 154,500
Water 1,569 1,624 2,773 1,400 1,400 1,428 2,000 2,060
Communications/Pagers/Mobiles 1,879 1,158 1,158 1,750 1,750 841 1,838 1,893
Property Maintenance 56 23,600 - - - - - -
Building Maintenance 293 5,402 33 400 400 - 5,000 5,150
Vehicle Maintenance 55 459 823 601 601 323 1,000 1,030
Equipment Maintenance 580 813 2,088 500 500 581 2,625 2,704
Street Maintenance 44 1,606 461 1,500 1,500 5 - -
Dues & Membership 111 186 310 1,000 1,000 111 1,000 1,030
Travel & Per Diem - 645 - 300 300 - 300 309
Meetings - - 143 150 150 - 350 361
Office Supplies 25 - - 250 250 822 263 271
Postage 65 24 89 100 100 - 105 108
Uniforms 1,076 2,005 1,200 1,200 1,200 1,284 1,750 1,803
Small Tools 10 - 166 200 200 - 210 216
Total Services/Supplies 148,067$ 180,291$ 139,695$ 188,351$ 188,351$ 127,769$ 189,441$ 174,524$
Total Expenditures $ 197,113 $ 241,109 $ 256,976 $ 305,492 $ 305,492 $ 227,660 $ 321,553 $ 310,600
POSITION TITLE FY 2023 FY 2024 FY 2025
STREETS MAINTENANCE WORKER 1.00 1.00 1.00
STREETS SUPERINTENDENT 0.60 0.40 0.40
TOTAL FTEs 1.60 1.40 1.40
40% Funded by Street Maintenance - 10% Funded by Drainage
PERSONNEL SCHEDULE
FY25 Proposed Budget
21 8/20/2024
Page 204 of 324
Parks FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries $ 584,621 $ 584,295 $ 506,968 $ 617,479 $ 617,479 $ 475,664 $ 644,259 $ 663,587
Part-Time 19,758 17,456 36,931 18,824 18,824 28,887 43,646 44,955
Merits - - - - - - - -
Overtime 11,460 20,950 15,426 15,000 15,000 12,692 15,000 15,450
Longevity 6,541 7,654 7,384 7,230 7,230 7,230 8,165 8,410
Annual Stipend 8,250 - - - - - - -
Certification 2,762 900 - - - 490 945 973
Cell Phone Stipend - 482 905 1,800 1,800 998 1,305 1,344
Retirement 84,041 78,782 66,806 80,664 80,664 66,010 100,133 103,137
Medical Insurance 87,620 72,155 71,080 103,030 103,030 94,353 116,251 119,739
Dental Insurance 6,054 4,409 4,618 9,085 9,085 8,765 11,012 11,343
Vision Insurance 698 674 637 1,574 1,574 1,901 2,319 2,389
Life Insurance & Other 4,266 3,268 2,797 3,309 3,309 3,087 3,624 3,733
Social Security Taxes 38,429 37,720 21,650 39,158 39,158 32,133 43,798 45,112
Medicare Taxes 8,988 8,822 5,064 9,158 9,158 7,415 10,243 10,550
Unemployment Taxes 5,164 225 106 3,125 3,125 148 3,389 3,491
Workers' Compensation 19,100 14,037 17,736 22,197 22,197 4,074 24,891 25,638
Pre-Employment Physicals/Testing 81 378 - 150 150 - 150 155
Auto Allowance - - - - - 980 2,160 2,225
Total Personnel $ 887,833 $ 852,207 $ 758,108 $ 931,783 $ 931,783 $ 744,826 $ 1,031,291 $ 1,062,229
Services/Supplies
Professional Outside Services $ 1,312 $ - $ - $ 14,400 $ 14,400 $ 3,900 $ 264,400 $ 14,400
Advertising 50 528 432 500 500 - 500 515
Schools & Training 2,867 2,990 1,442 3,980 3,980 271 4,179 4,304
Electricity 41,562 46,711 48,896 52,000 52,000 45,220 54,600 56,238
Water 118,299 166,986 234,782 200,000 200,000 76,496 240,000 247,200
Communications/Pagers/Mobiles 5,955 5,414 5,225 8,634 8,634 3,247 8,634 8,893
Property Maintenance 153,503 183,923 194,346 218,515 218,515 152,685 222,758 229,440
Building Maintenance 2,375 100 2,742 5,000 5,000 458 5,000 5,150
Vehicle Maintenance 9,753 11,615 10,394 11,915 11,915 47,287 11,915 12,272
Equipment Maintenance 18,970 7,815 11,325 15,000 15,000 13,693 15,000 15,450
Kitchen Supplies - - - - - 593 1,200 1,236
Independent Labor 38,500 49,272 84,159 110,000 110,000 48,141 115,500 118,965
Storage Rental 1,335 - - - - - - -
Portable Toilets 5,445 3,440 3,985 4,160 4,160 3,100 4,368 4,499
Dues & Membership 361 443 916 1,475 1,475 82 1,549 1,595
Travel & Per Diem 998 3,692 88 2,586 2,586 56 2,715 2,797
Meetings 526 906 730 750 750 495 750 773
Tree City 4,601 7,657 8,450 10,000 10,000 4,000 10,000 10,300
Office Supplies 1,510 456 430 500 500 1,192 525 541
Postage 68 51 5 25 25 - 26 27
Publications/Books/Subscriptions 156 582 34 700 700 399 735 757
Fuel 16,858 23,530 17,411 19,776 19,776 13,943 20,765 21,388
Uniforms 7,191 6,376 7,978 8,640 8,640 5,189 8,757 9,020
Small Tools 10,343 7,327 12,786 13,000 13,000 2,381 13,650 14,060
Safety Equipment 3,579 3,533 3,792 4,220 4,220 3,381 3,231 3,328
Small Equipment - - 900 3,500 3,500 - 3,675 3,785
Furniture/Equipment <$5,000 - 215 10,207 3,500 3,500 - - -
Miscellaneous Expense 156 217 - - - - - -
Total Services/Supplies $ 446,273 $ 533,779 $ 661,455 $ 712,776 $ 712,776 $ 426,209 $ 1,014,432 $ 786,933
Total Expenditures $ 1,334,106 $ 1,385,986 $ 1,419,563 $ 1,644,559 $ 1,644,559 $ 1,171,034 $ 2,045,722 $ 1,849,162
FY25 Proposed Budget
22 8/20/2024
Page 205 of 324
Parks FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
POSITION TITLE FY 2023 FY 2024 FY 2025
PARKS & RECREATION DIRECTOR 0.4 0.4 0.45
PARKS SUPERINTENDENT 1.0 1.0 1.0
PARKS CREW LEADER 2.0 2.0 2.0
ATHLETICS CREW LEADER 1.0 1.0 1.0
SENIOR ADMINISTRATIVE ASSISTANT 1.0 0.0 0.0
PARKS MAINTENANCE WORKER 7.0 7.0 7.00
PARKS IRRIGATOR 1.0 1.0 1.0
TOTAL FTEs 13.4 12.4 12.45
PERSONNEL SCHEDULE
45% Funded by Recreation, 10% Funded by Community Pool
FY25 Proposed Budget
23 8/20/2024
Page 206 of 324
Recreation FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries $ 139,086 $ 207,352 $ 267,285 $ 283,078 $ 283,078 $ 178,028 $ 228,946 $ 235,815
Part Time - 470 21,405 - - 12,172 - -
Seasonal 166,783 170,619 197,895 261,359 261,359 178,285 67,708 69,739
Merits - - - - - - - -
Overtime - 973 9,666 9,750 9,750 5,452 6,500 6,695
Longevity 814 739 784 - - - 213 219
Annual Stipend 1,613 - - - - - - -
Certification 1,691 1,906 1,751 1,740 1,740 2,019 2,385 2,457
Cell Phone Stipend - 1,372 2,450 3,510 3,510 2,168 1,935 1,993
Retirement 19,353 27,173 34,480 37,395 37,395 24,806 34,601 35,639
Medical Insurance 15,558 22,260 25,212 24,785 24,785 18,506 24,524 25,260
Dental Insurance 1,073 1,364 1,420 2,251 2,251 1,107 1,830 1,884
Vision Insurance 103 181 222 511 511 266 392 404
Life Insurance & Other 984 1,038 1,304 1,595 1,595 1,149 1,031 1,062
Social Security Taxes 18,768 22,920 11,355 33,755 33,755 23,711 19,211 19,787
Medicare Taxes 4,389 5,360 2,656 7,894 7,894 5,574 4,493 4,628
Unemployment Taxes 7,443 628 232 3,856 3,856 2,439 1,694 1,745
Workers' Compensation 6,272 8,050 5,957 19,600 19,600 3,597 10,930 11,258
Pre-Employment Physicals/Testing 3,265 3,856 - - - - - -
Auto Allowance - - - - - 980 2,160 2,225
Total Personnel $ 387,195 $ 476,259 $ 584,072 $ 691,079 $ 691,079 $ 460,259 $ 408,552 $ 420,808
Services/Supplies
Professional Outside Services $ 3,880 $ 5,362 $ 2,361 $ 2,750 $ 2,750 $ 693 $ 2,888 $ 2,974
Software & Support 1,658 3,958 5,540 6,000 6,000 6,686 1,575 1,622
Health Inspections 300 - - 500 500 100 - -
Advertising 894 1,142 1,464 1,200 1,200 485 340 350
Legal Notices - - - - - 308 - -
Printing 829 384 562 600 600 2,509 1,260 1,298
Schools & Training 2,991 3,729 6,093 6,000 6,000 4,386 4,421 4,553
Service Charges & Fees 8,547 3,000 2,649 3,000 3,000 2,250 3,000 3,000
Electricity 21,488 29,359 37,598 30,000 30,000 23,279 7,500 7,725
Water 17,239 25,952 31,138 30,000 30,000 9,700 7,500 7,725
Communications/Pagers/Mobiles 3,416 7,804 2,204 2,000 2,000 2,449 6,350 6,541
Property Maintenance 25,748 19,016 17,586 27,000 27,000 26,936 18,350 18,901
Equipment Rental/Lease 7,306 16,683 8,680 17,000 17,000 8,997 17,850 18,386
Storage Rental 4,215 5,618 13,797 12,000 12,000 663 - -
Dues & Membership 5,176 5,084 5,631 7,500 7,500 6,972 5,875 6,051
Travel & Per Diem 2,846 3,590 1,857 1,650 1,650 1,791 1,733 1,784
Meetings 857 903 1,385 500 500 171 525 541
Field Trips 15,500 17,772 16,915 20,000 20,000 10,471 21,000 21,630
Office Supplies 1,174 3,381 2,233 1,500 1,500 2,043 1,075 1,107
Postage 106 102 631 1,000 1,000 251 1,050 1,082
Publications/Books/Subscriptions 84 164 322 200 200 71 210 216
Fuel 611 639 446 1,719 1,719 68 1,805 1,859
Uniforms 8,623 5,635 6,907 9,750 9,750 14,908 6,737 6,939
Chemicals & Pool Supplies 21,569 20,727 23,015 27,000 27,000 9,991 - -
Concessions 11,419 8,808 576 9,500 9,500 7,930 - -
Program Supplies 2,333 4,232 14,999 5,000 5,000 11,073 5,000 5,150
Community Events - 3,266 810 - - - - -
Safety Equipment 1,653 1,920 3,713 4,000 4,000 4,911 - -
Small Equipment 539 36 151 - - 182 - -
FY25 Proposed Budget
24 8/20/2024
Page 207 of 324
Recreation FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Furniture/Equipment <$5,000 3,137 1,228 24,603 5,200 5,200 7,212 4,460 4,594
Hardware 3,207 484 18 2,000 2,000 2,939 1,100 1,133
Maintenance Supplies 856 834 471 2,000 2,000 1,792 2,100 2,163
Miscellaneous Expenses - 2,529 1,592 300 300 231 - -
Capital Expenses - - - - - 26,315 - -
Total Services/Supplies 178,201$ 203,340$ 235,947$ 236,869$ 236,869$ 198,762$ 123,702$ 127,324$
Total Expenditures $ 565,396 $ 679,600 $ 820,019 $ 927,948 $ 927,948 $ 659,021 $ 532,254 $ 548,132
POSITION TITLE FY 2023 FY 2024 FY 2025
PARKS & RECREATION DIRECTOR 0.4 0.4 0.45
RECREATION SUPERINTENDENT 0.0 1.0 0.70
RECREATION COORDINATOR 3.0 1.0 1.0
SENIOR ADMINISTRATIVE ASSISTANT 1.0 1.0 1.0
RECREATION AIDE 0.0 0.0 1.92
RECREATION LEADER 0.0 0.0 0.51
TOTAL FTEs 4.4 3.4 5.58
PERSONNEL SCHEDULE
45% Funded by Parks, 10% Funded by Community Pool
30% Funded by Community Pool
50% Funded by HOT Fund
FY25 Proposed Budget
25 8/20/2024
Page 208 of 324
Community Pool FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries $ - $ - $ - $ - $ - $ - $ 36,771 $ 37,874
Part Time - - - - - - - -
Seasonal - - - - - - 206,932 213,140
Overtime - - - - - - - -
Longevity - - - - - - - -
Certification - - - - - - 570 587
Cell Phone Stipend - - - - - - 360 371
Retirement - - - - - - 5,715 5,886
Medical Insurance - - - - - - 6,155 6,340
Dental Insurance - - - - - - 518 534
Vision Insurance - - - - - - 105 108
Life Insurance & Other - - - - - - 138 143
Social Security Taxes - - - - - - 15,197 15,653
Medicare Taxes - - - - - - 3,554 3,661
Unemployment Taxes - - - - - - 1,361 1,402
Workers' Compensation - - - - - - 8,824 9,089
Pre-Employment Physicals/Testing - - - - - - - -
Auto Allowance - - - - - - 480 494
Total Personnel $- $- $ - $ - $ - $ - $ 286,681 $ 295,281
Services/Supplies
Professional Outside Services $- $- $ - $ - $ - $ - $ - $ -
Software & Support - - - - - - 3,000 3,090
Health Inspections - - - - - - 500 515
Advertising - - - - - - 860 886
Printing - - - - - - 1,200 1,236
Schools & Training - - - - - - 2,000 2,060
Electricity - - - - - - 30,000 30,900
Water - - - - - - 30,000 30,900
Communications/Pagers/Mobiles - - - - - - 1,000 1,030
Property Maintenance - - - - - - 10,000 10,300
Dues & Membership - - - - - - 2,000 2,060
Travel & Per Diem - - - - - - 1,000 1,030
Meetings - - - - - - 500 515
Office Supplies - - - - - - 1,000 1,030
Uniforms - - - - - - 3,500 3,605
Chemicals - - - - - - 27,000 27,810
Concessions - - - - - - 9,500 9,785
Program Supplies - - - - - - 1,500 1,545
Safety Equipment - - - - - - 4,000 4,120
Small Equipment - - - - - - - -
Furniture/Equipment <$5,000 - - - - - - 1,000 1,030
FY25 Proposed Budget
26 8/20/2024
Page 209 of 324
Community Pool FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Hardware - - - - - - 1,000 1,030
Maintenance Supplies - - - - - - 2,000 2,060
Miscellaneous Expenses - - - - - - - -
Total Services/Supplies -$ -$ -$ -$ -$ -$ 132,560$ $ 136,537
Total Expenditures $- $- $- $- $- $- $ 419,241 $ 431,818
POSITION TITLE FY 2023 FY 2024 FY 2025
PARKS & RECREATION DIRECTOR 0.0 0.0 0.10
RECREATION SUPERINTENDENT 0.0 0.0 0.3
RECREATION AIDE 0.0 0.0 0.85
POOL MANAGER 0.0 0.0 0.75
ASST. SWIM COACH 0.0 0.0 0.27
SWIM COACH 0.0 0.0 0.15
LIFEGUARDS 0.0 0.0 5.18
TOTAL FTEs 0 0 7.6
PERSONNEL SCHEDULE
70% Funded by Recreation
45% Funded by Parks, 45% Funded by Recreation
FY25 Proposed Budget
27 8/20/2024
Page 210 of 324
Community Events FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Services/Supplies
Advertising $ 417 $ 736 $ 428 $ 1,300 $ 1,300 $ 816 $ 1,326 $ 1,366
Legal Notices - - - - - - - -
Printing - - - - - - - -
Schools & Training - - - - - - - -
Event Rentals 10,049 33,213 38,322 40,000 40,000 12,759 40,800 42,024
Dues & Membership - - - - - - - -
Travel & Per Diem - - - - - - - -
Uniforms - - - - - - - -
Program Supplies 8,529 16,578 24,515 15,000 15,000 12,284 17,560 18,087
40th Anniversary Event - - - - - - 35,000 -
Miscellaneous Expense - 13,832 - - - - - -
Prompt Payment Interest - - - - - - - -
Total Services/Supplies 18,995$ 64,359$ 63,265$ 56,300$ 56,300$ 25,859$ 94,686$ 61,477$
Total Expenditures 18,995$ 64,359$ 63,265$ 56,300$ 56,300$ 25,859$ 94,686$ 61,477$
FY25 Proposed Budget
28 8/20/2024
Page 211 of 324
Community
Development
FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries $ 280,257 $ 254,178 $ 279,993 $ 231,890 $ 231,890 $ 184,673 $ 233,012 $ 240,002
Merits - - - - - - - -
Overtime 2,547 - 781 5,000 5,000 311 5,000 5,150
Longevity 1,928 963 1,275 1,746 1,746 1,639 1,897 1,954
Stipend 1,875 - - - - - - -
Certification 1,450 1,412 2,806 3,000 3,000 2,341 2,760 2,843
Cell Phone Stipend - 1,715 1,811 1,350 1,350 1,125 1,350 1,391
Retirement 38,878 32,839 35,971 31,260 31,260 24,978 35,131 36,185
Medical Insurance 21,503 18,010 14,531 9,880 9,880 16,321 18,858 19,424
Dental Insurance 1,372 1,607 1,737 1,554 1,554 2,295 2,826 2,911
Vision Insurance 178 266 310 383 383 519 621 639
Life Insurance & Other 1,498 1,349 1,417 1,185 1,185 1,204 1,413 1,455
Social Security Taxes 17,607 15,390 11,382 14,672 14,672 11,758 14,757 15,199
Medicare Taxes 4,118 3,600 2,662 3,431 3,431 2,750 3,451 3,555
Unemployment Taxes 1,557 158 36 882 882 30 832 857
Workers' Compensation 3,028 3,886 2,753 1,742 1,742 320 955 984
Pre-Employment Physicals/Testing 45 45 - - - - - -
Total Personnel 377,841$ 335,417$ 357,464$ 307,975$ 307,975$ 250,265$ 322,863$ 332,549$
Services/Supplies
Professional Outside Services $- $- $ 40,990 $ 32,000 $ 32,000 $ 34,483 $ 30,000 $ 30,900
Engineering 79,211 59,747 33,834 42,000 42,000 42,549 65,000 66,950
Plan Review Services 10,173 - 3,229 4,000 4,000 650 4,200 4,326
Health Inspections 7,255 11,664 14,000 18,000 18,000 15,185 20,000 20,600
Inspection Services 36,890 19,210 15,404 24,000 24,000 7,990 20,000 20,600
Advertising 1,296 2,219 523 1,500 1,500 - - -
Legal Notices 147 946 3,097 - - 1,285 1,500 1,545
Printing 35 102 85 600 600 - 630 649
Abatements 765 935 130 2,000 2,000 1,015 2,100 2,163
Schools & Training 1,575 1,456 1,063 4,000 4,000 907 9,065 9,337
Communications/Pagers/Mobiles 2,793 1,368 1,629 2,000 2,000 690 2,000 2,060
Vehicle Maintenance 1,774 4,824 690 3,000 3,000 3,923 4,000 4,120
Dues & Membership 1,664 170 456 1,500 1,500 576 1,600 1,648
Travel & Per Diem 84 1,701 2,343 2,000 2,000 1,144 2,100 2,163
Meetings 23 142 151 500 500 178 500 515
Plat Filing Fees - - - 850 850 375 400 412
Inspection Fees - 145 - 145 145 - - -
Office Supplies 1,046 1,107 986 1,000 1,000 2,104 1,050 1,082
Postage 445 451 117 500 500 47 525 541
Publications/Books/Subscriptions 1,031 1,525 - 3,000 3,000 - 3,000 3,090
Fuel 1,215 2,850 3,599 4,000 4,000 3,949 4,500 4,635
Uniforms 914 1,558 1,203 2,000 2,000 366 2,000 2,060
Miscellaneous Expense - 182 2,400 500 500 189 500 515
Vehicles - 10 - 2,000 2,000 50 - -
Total Services/Supplies $ 148,336 $ 112,311 $ 125,928 $ 151,095 $ 151,095 $ 117,655 $ 174,670 $ 179,910
Total Expenditures $ 526,177 $ 447,728 $ 483,392 $ 459,070 $ 459,070 $ 367,920 $ 497,533 $ 512,459
POSITION TITLE FY 2023 FY 2024 FY 2025
COMMUNITY DEVELOPMENT DIR.1.00 0.50 0.50
BUILDING & CODE SPECIALIST 1.00 1.00 1.00
COMMUNITY DEVELOPMENT COORD.1.00 1.00 1.00
SENIOR ADMINISTRATIVE ASST.1.00 0.80 0.80
TOTAL FTEs 4.00 3.30 3.30
10% Funded by Street Maintenance - 10% Funded by Drainage
25% Funded by Street Maintenance - 25% Funded by Drainage
PERSONNEL SCHEDULE
FY25 Proposed Budget
29 8/20/2024
Page 212 of 324
Finance FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries $ 303,474 $ 337,264 $ 248,392 $ 316,265 $ 316,265 $ 248,401 $ 336,033 $ 346,114
Merits - - - - - - - -
Overtime - - - - - - 1,000 1,000
Longevity 970 1,295 1,270 1,705 1,705 1,705 1,945 2,003
Stipend 1,500 - - - - - - -
Certification 2,704 2,715 2,040 3,000 3,000 1,094 1,500 1,545
Cell Phone Stipend - 2,647 2,003 1,800 1,800 1,575 1,800 1,854
Retirement 41,697 43,943 31,590 41,779 41,779 33,070 51,506 53,051
Medical Insurance 24,872 18,183 18,523 25,054 25,054 23,605 30,243 31,150
Dental Insurance 1,681 1,252 1,143 2,097 2,097 1,877 2,541 2,617
Vision Insurance 202 161 159 518 518 461 609 627
Life Insurance & Other 2,550 1,393 1,078 1,348 1,348 1,632 1,579 1,626
Social Security Taxes 18,700 20,710 9,483 19,608 19,608 15,553 21,159 21,794
Medicare Taxes 4,373 4,844 2,218 4,586 4,586 3,637 4,949 5,097
Unemployment Taxes 1,402 34 30 1,008 1,008 36 1,008 1,038
Workers' Compensation 464 619 960 1,297 1,297 238 1,399 1,441
Pre-Employment Physicals/Testing - - - - - - - -
Total Personnel 404,589$ 435,059$ 318,889$ 420,065$ 420,065$ 332,886$ 457,272$ 470,960$
Services/Supplies
Professional Outside Services $ 16,662 $ 18,810 $ 36,162 $ 10,000 $ 10,000 $ 30,331 $ 40,350 $ 41,561
Auditing 20,870 44,000 50,690 55,000 55,000 46,805 60,000 61,800
Appraisal 56,014 59,189 66,106 72,000 72,000 77,806 93,000 95,790
Tax Administration 5,071 5,089 5,266 7,000 7,000 5,140 6,000 6,180
Advertising 6,707 - - - - - - -
Legal Notices - 2,194 4,933 4,500 4,500 103 5,000 5,150
Printing - 59 254 400 400 60 100 103
Schools & Training 2,924 1,340 1,239 4,000 4,000 4,730 5,000 5,150
Service Charges & Fees 7,770 10,296 14,255 10,000 10,000 10,520 12,000 12,360
Communications/Pagers/Mobiles 2,097 456 456 500 500 342 500 515
Dues & Membership 1,676 1,583 1,131 2,000 2,000 1,082 2,000 2,060
Travel & Per Diem 600 1,535 992 3,000 3,000 2,728 4,500 4,635
Meetings - 58 133 200 200 - - -
Meals - - - - - - 100 103
Office Supplies 2,474 3,109 3,415 2,000 2,000 1,422 2,500 2,575
Postage 502 421 573 500 500 293 500 515
Publications/Books/Subscriptions - - 83 - - 45 - -
Miscellaneous Expense 46 105 150 100 100 - 100 103
Total Services/Supplies 123,413$ 148,243$ 185,837$ 171,200$ 171,200$ 181,407$ 231,650$ 238,600$
Total Expenditures 528,002$ 583,302$ 504,727$ 591,265$ 591,265$ 514,292$ 688,922$ 709,559$
POSITION TITLE FY 2023 FY 2024 FY 2025
FINANCE DIRECTOR 1.00 1.00 1.00
CHIEF FINANCIAL ANALYST 1.00 1.00 1.00
ACCOUNTING SPECIALIST 1.00 1.00 1.00
ACCOUNTANT 1.00 1.00 1.00
TOTAL FTEs 4.00 4.00 4.00
PERSONNEL SCHEDULE
FY25 Proposed Budget
30 8/20/2024
Page 213 of 324
Municipal Court FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries $ 28,118 $- $- $- $- $- $- $-
Longevity 125 - - - - - - -
Stipend 750 - - - - - - -
Certifications 473 - - - - - - -
Retirement 3,971 - - - - - - -
Medical Insurance 3,106 - - - - - - -
Dental Insurance 193 - - - - - - -
Vision Insurance 24 - - - - - - -
Life Insurance & Other 321 - - - - - - -
Social Security Taxes 1,794 - - - - - - -
Medicare Taxes 419 - - - - - - -
Unemployment Taxes 280 - - - - - - -
Workers' Compensation 76 - - - - - - -
Pre-Employment Physicals & Testing - - - - - - - -
Total Personnel 39,650$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies
Professional Outside Services $ 106 $- $ - $ - $ - $ - $ - $ -
Municipal Court - Remittance to Roanok - 236,926 86,538 102,000 102,000 - 110,000 113,300
Judge's Compensation 6,950 3,000 3,525 5,000 5,000 2,850 4,000 4,120
Printing 438 3,540 - 1,500 1,500 - 500 515
Schools & Training 50 - - - - - - -
Communications/Pagers/Mobiles - 30 - - - - - -
Dues & Membership 221 - - 260 260 - - -
Office Supplies 137 51 - 330 330 - - -
Postage 378 2 - 100 100 - - -
Publications/Books/Subscriptions - - - 50 50 - - -
Miscellaneous Expenses - 10,000 - - - - - -
Total Services/Supplies 8,280$ 253,548$ 90,063$ 109,240$ 109,240$ 2,850$ 114,500$ 117,935$
Total Expenditures 47,930$ 253,548$ 90,063$ 109,240$ 109,240$ 2,850$ 114,500$ 117,935$
FY25 Proposed Budget
31 8/20/2024
Page 214 of 324
Human Resources FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries $ 134,016 $ 101,263 $ 115,435 $ 182,979 $ 182,979 $ 137,694 $ 199,316 $ 205,295
Salaries - Part Time - - - 75,000 75,000 2,120 20,000 20,600
Merits - - - - - - - -
Salaries - Overtime - - - - - 72 2,000 2,060
Longevity 205 - - - - - 135 139
Salaries - Stipend 750 - - - - - - -
Certifications 800 2,200 1,276 1,200 1,200 1,346 1,800 1,854
Cell Phone Stipend - 825 863 900 900 (38) 900 927
Salaries - Payouts/Separations - - - - - - 17,840 18,375
Retirement 19,390 14,177 23,785 32,560 32,560 23,101 32,139 33,104
Medical Insurance 19,380 7,418 10,075 23,910 23,910 9,238 6,390 6,581
Dental Insurance 1,129 419 464 1,881 1,881 1,204 1,975 2,034
Vision Insurance 109 40 56 425 425 279 433 446
Life Insurance & Other 1,063 421 350 480 480 843 1,161 1,196
Social Security Taxes 8,366 6,184 4,558 11,345 11,345 8,738 12,533 12,909
Medicare Taxes 1,957 1,446 1,066 2,653 2,653 2,044 2,931 3,019
Unemployment Taxes 901 9 18 504 504 46 504 519
Workers' Compensation 221 275 239 750 750 7,610 829 854
Total Personnel 188,287$ 134,677$ 158,184$ 334,587$ 334,587$ 194,297$ 300,886$ 309,913$
Services/Supplies
Gym Reimbursement $- $- $ - $ 7,000 $ 7,000 $ 7,017 $ 9,000 $ 9,270
Recruitment - - - 5,000 5,000 278 11,200 11,536
Pre-Employment Physicals/Testing 214 3,624 9,607 10,000 10,000 7,405 10,000 10,300
Employee Relations 35,823 21,147 46,289 30,000 30,000 24,819 28,000 28,840
Employee Recognition - - - 5,000 5,000 6,845 17,000 17,510
Tuition Reimbursement 5,066 5,112 2,167 15,000 15,000 3,668 15,000 15,450
Employee Assistance Program 2,105 2,013 2,546 2,500 2,500 2,713 3,000 3,090
Flexible Benefits Administration - 2,018 2,488 2,400 2,400 2,325 2,760 2,843
Professional Outside Services 38,104 44,269 32,123 32,181 32,181 26,204 28,000 28,840
Physicals/Testing 4,044 953 - 500 500 70 500 515
Software & Support - - 318 - - 270 - -
Advertising 371 300 1,736 2,040 2,040 2,041 2,390 2,462
Legal Notices - - - 800 800 - 700 721
Printing 51 - 952 200 200 624 200 206
Schools & Training 810 315 199 1,500 1,500 954 2,000 2,060
Organizational Employee Training 7,725 - 5,650 30,600 30,600 5,673 30,500 31,415
Communications/Pagers/Mobiles 2,106 - - - - - - -
Dues & Membership 125 862 91 750 750 461 750 773
Travel & Per Diem 869 34 1,355 3,754 3,754 1,426 5,000 5,150
Meetings 26 - 1,323 765 765 - 500 515
Office Supplies 1,604 732 2,434 2,000 2,000 2,026 2,000 2,060
Postage 16 2 147 204 204 7 200 206
Furniture/Equipment<$5,000 - - 497 500 500 1,187 500 515
Miscellaneous Expenses 175 - - - - - - -
Total Services/Supplies 99,235$ 81,379$ 109,920$ 152,694$ 152,694$ 96,014$ 169,200$ 174,276$
Total Expenditures 287,521$ 216,057$ 268,104$ 487,281$ 487,281$ 290,311$ 470,086$ 484,189$
POSITION TITLE FY 2023 FY 2024 FY 2025
HUMAN RESOURCES DIRECTOR 1.00 1.00 1.00
HUMAN RESOURCES ASSISTANT 0.00 1.00 1.00
TEMPORARY ASSISTANCE 0.00 0.50 0.50
TOTAL FTEs 1.00 2.00 2.00
PERSONNEL SCHEDULE
FY25 Proposed Budget
32 8/20/2024
Page 215 of 324
Communications &
Marketing
FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries $ 79,434 $ 100,042 $ 105,083 $ 111,116 $ 111,116 $ 72,536 $ 93,201 $ 95,997
Salaries Part-time - 13,614 6,233 - - - - -
Merits - - - - - - - -
Longevity 165 225 285 217 217 217 304 313
Salaries - Stipend 750 - - - - - - -
Certifications 1,500 1,429 1,594 630 630 899 1,650 1,700
Cell Phone Stipend - 857 1,179 378 378 856 900 927
Retirement 10,960 13,090 13,488 14,678 14,678 9,729 17,371 17,892
Medical Insurance - - 3,100 13,200 13,200 2,610 3,195 3,291
Dental Insurance 733 617 594 1,018 1,018 576 818 842
Vision Insurance 64 79 92 149 149 129 176 182
Life Insurance & Other 398 429 356 425 425 457 596 614
Social Security Taxes 4,879 6,994 5,247 6,889 6,889 4,607 5,955 6,134
Medicare Taxes 1,141 1,636 1,227 1,611 1,611 1,077 1,393 1,435
Unemployment Taxes 351 18 15 358 358 13 252 260
Workers' Compensation 135 173 310 456 456 84 394 406
Total Personnel 100,509$ 139,203$ 138,804$ 151,125$ 151,125$ 93,791$ 126,204$ 129,990$
Services/Supplies
Professional Outside Services 38,289$ 52,673$ 59,202$ $ 48,000 $ 48,000 $ 15,659 $ 30,000 $ 30,900
Software & Support - - - - - 615 - -
Advertising 6,593 5,871 6,315 10,000 10,000 - 10,000 10,300
Printing - - - 300 300 310 300 309
Schools & Training - 1,528 2,107 2,450 2,450 6,103 7,000 7,210
Communications/Pagers/Mobiles 900 456 1,296 - - 580 750 773
Dues & Membership 920 1,145 395 500 500 660 500 515
Travel & Per Diem 912 1,051 1,633 2,500 2,500 3,065 4,000 4,120
Meetings 99 285 93 100 100 183 200 206
Office Supplies 1,066 1,103 1,381 500 500 1,972 2,000 2,060
Postage - 1 25 100 100 - - -
Publications/Books/Subscriptions - - - - - 79 - -
Uniforms - - - - - - 100 100
Furniture/Equipment <$5000 - 2,619 - - - - - -
Hardware 3,968 2,752 1,704 2,000 2,000 529 2,000 2,060
Miscellaneous Expense - - - - - 775 100 103
Total Services/Supplies 52,748$ 69,484$ 74,151$ 66,450$ 66,450$ 30,530$ 56,950$ 58,656$
Total Expenditures 153,257$ 208,687$ 212,955$ 217,575$ 217,575$ 124,321$ 183,154$ 188,646$
POSITION TITLE FY 2023 FY 2024 FY 2025COMMUNICATIONS & MARKETING
DIRECTOR 0.42 0.42 0.50
COMM. & MARKETING SPECIALIST 1.00 1.00 0.50
TOTAL FTEs 1.42 1.42 1.00
50% Funded by Hotel Occupancy Fund
PERSONNEL SCHEDULE
50% Funded by Hotel Occupancy Fund
FY25 Proposed Budget
33 8/20/2024
Page 216 of 324
Information Services FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries $ - $ - $ - $ - $ - $ - $ - $-
Longevity - - - - - - - -
Annual Stipend - - - - - - - -
Certification - - - - - - - -
Retirement - - - - - - - -
Medical Insurance - - - - - - - -
Dental Insurance - - - - - - - -
Vision Insurance - - - - - - - -
Life Insurance & Other - - - - - - - -
Social Security Taxes - - - - - - - -
Medicare Taxes - - - - - - - -
Unemployment Taxes - - - - - - - -
Workers' Compensation - - - - - - - -
Total Personnel -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies
Professional Services 202,157$ 163,867$ 192,696$ 200,000$ 200,000$ 174,211$ 200,000$ $ 206,000
Software & Support 292,580 210,200 336,430 577,750 577,750 280,448 400,000 412,000
Security 985 - - - - - - -
Legal Notices - - 470 - - - - -
Communications/Pagers/Mobiles 48,109 55,493 50,410 51,000 51,000 32,917 52,500 54,075
Building Maintenance 1,435 1,310 - - - - - -
Independent Labor - - - - - - - -
Copier Rental/Leases 11,136 671 11,357 12,072 12,072 10,448 13,125 13,519
Dues & Membership 150 150 450 - - 50 500 515
Office Supplies 227 - - 300 300 - - -
Printer Supplies 66 - - 125 125 - - -
Postage 56 - - 50 50 - - -
Hardware 38,531 50,156 60,139 100,000 100,000 15,774 20,000 20,600
Principle - Lease Pmt - 10,926
Interest - Lease Payment - 150
Total Services/Supplies 595,432$ 492,924$ 651,952$ 941,297$ 941,297$ 513,848$ 686,125$ 706,709$
Total Expenditures 595,432$ 492,924$ 651,952$ 941,297$ 941,297$ 513,848$ 686,125$ 706,709$
Other Sources (Uses)
Transfer to IS Capital Replacement $ - $ - $ - $ - $ - $ - $ - $-
Total Other Sources (Uses)-$ -$ -$ -$ -$ -$ -$ -$
FY25 Proposed Budget
34 8/20/2024
Page 217 of 324
Facilities
Maintenance
FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Personnel
Salaries $ 41,966 $ 45,017 $ 1,000 $ - $ - $ - $ - $ -
Merits - - - - - - - -
Overtime 414 1,792 96 - - - - -
Longevity 185 245 - - - - - -
Salaries - Stipend 750 - - - - - - -
Cell Phone Stipend - - - - - - - -
Retirement 6,087 6,697 140 - - - - -
Medical Insurance 8,957 8,021 193 - - - - -
Dental Insurance 802 626 15 - - - - -
Vision Insurance 70 81 2 - - - - -
Life Insurance & Other 226 299 7 - - - - -
Social Security Taxes 2,602 3,061 64 - - - - -
Medicare Taxes 609 716 15 - - - - -
Unemployment Taxes 351 9 - - - - - -
Workers' Compensation 1,667 2,139 210 - - - - -
Total Personnel 64,685$ 68,701$ 1,743$ -$ -$ -$ -$ -$
Services/Supplies
Professional Outside Services $ 92 $ 1,058,029 $ 1,102,016 $- $- $- $ 1,000,000 $ 1,030,000
Schools & Training - - 250 250 - 300 309
Electricity 52,542 70,004 44,463 62,000 62,000 59,893 55,000 56,650
Water 7,495 11,091 14,867 17,000 17,000 7,580 17,850 18,386
Communications/Pagers/Mobiles - 43 - 674 674 - 708 729
Insurance 101,714 102,230 107,422 105,000 105,000 126,684 110,250 113,558
Building Maintenance 33,819 46,263 52,422 60,000 60,000 50,209 60,000 61,800
Equipment Maintenance - - - - - 151 - -
Cleaning Services 52,095 54,764 58,305 42,600 42,600 44,004 60,000 61,800
Kitchen/Janitorial Supplies 4,155 3,699 4,618 5,400 5,400 4,462 5,700 5,871
Flags and Repairs - 2,936 8,956 - - 6,163 - -
Travel & Per Diem - - 60 200 200 - 250 258
Office Supplies 1,603 338 3,455 3,500 3,500 1,320 4,000 4,120
Fuel - 2,639 111 3,000 3,000 - 3,000 3,090
Uniforms 22 408 175 500 500 - - -
Vending Machine Supplies 485 663 1,075 900 900 675 1,200 1,236
Furniture/Equipment<$5,000 9,139 245 735 2,500 2,500 3,612 3,000 3,090
Maintenance Supplies 112 245 1,632 5,000 5,000 32 2,500 2,575
Miscellaneous Expense 201 145 83 200 200 54,590 210 216
Total Services/Supplies 263,474$ 1,353,742$ 1,400,395$ 308,724$ 308,724$ 359,374$ 1,323,968$ 1,363,687$
Total Expenditures 328,159$ 1,422,443$ 1,402,138$ 308,724$ 308,724$ 359,374$ 1,323,968$ 1,363,687$
POSITION TITLE FY 2023 FY 2024 FY 2025
TOTAL FTEs 0.00 0.00 0.00
PERSONNEL SCHEDULE
FY25 Proposed Budget
35 8/20/2024
Page 218 of 324
OTHER
FUNDS
FY25 Proposed Budget
36 8/20/2024
Page 219 of 324
CCPD Fund FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Beginning Fund Balance 222,811$ 274,127$ 280,480$ 196,044$ 196,044$ 257,573$ 217,888$ 224,530$
Revenue
Sales Tax $ 328,432 $ 365,464 $ 373,794 $ 350,000 $ 350,000 $ 317,109 $ 360,500 $ 371,315
Grant Revenue 1,448 483 21,525 - - 12,700 4,000 4,120
Interest Income - - 971 1,000 1,000 387 1,030 1,061
Assets Sold - - 10,000 - - - - -
Total Revenue 329,880$ 365,947$ 406,290$ 351,000$ 351,000$ 330,196$ 365,530$ 376,496$
Expenditures
Personnel
Salaries -$ -$ -$ -$ -$ -$ -$ -$
Overtime 2,527 - 13,700 20,000 20,000 14,662 20,400 21,012
Retirement - - 1,644 2,657 2,657 1,935 2,840 2,925
Medical Insurance - - 685 - - 895 - -
Dental Insurance - - 41 - - 71 - -
Vision Insurance - - 4 - - 12 - -
Life Insurance & Other - - 33 - - 61 - -
Social Security Taxes - - - 1,242 1,242 957 1,265 1,303
Medicare Taxes - - - 291 291 214 296 305
Unemployment Taxes - - - - - 2 - -
Workers' Compensation 394 - 585 446 446 82 1,087 1,120
Total Personnel $ 2,921 $- $ 16,692 $ 24,636 $ 24,636 $ 18,892 $ 25,888 $ 26,664
Services & Supplies
Professional Outside Services 26,766$ 47,913$ 40,468$ 55,000$ 55,000$ 40,305$ 45,000$ 46,350$
Schools & Training 17,086 23,571 16,408 18,500 18,500 18,955 21,500 22,145
Equipment Maintenance - - - - - 830 - -
Qualifying Expenses 10,290 16,813 7,294 18,500 18,500 19,716 21,500 22,145
Meetings - - 272 800 800 1,250 800 824
Office Supplies - 1,932 3,135 3,000 3,000 4,961 600 618
Postage - 245 - 500 500 48 100 103
Publications/Books/Subscription - 51 3,952 2,500 2,500 283 500 515
Uniforms 905 4,920 19,372 6,000 6,000 10,501 8,000 8,240
Protective Clothing - - - - - 855 - -
Small Equipment 72,241 48,198 73,111 75,000 75,000 39,737 75,000 77,250
Principle - Lease Payment - 33,273 - - - - - -
Interest - Lease Payment - 157 - - - - - -
Total Services & Supplies 127,288$ 177,073$ 164,013$ 179,800$ 179,800$ 137,442$ 173,000$ 178,190$
Capital
Capital Outlay $ 148,356 $ 273,098 $ 248,492 $ 245,000 $ 245,000 $ 213,548 $ 160,000 $ 164,800
Total Capital 148,356$ 273,098$ 248,492$ 245,000$ 245,000$ 213,548$ 160,000$ 164,800$
Total Expenditures 278,565$ 450,171$ 429,197$ 449,436$ 449,436$ 369,882$ 358,888$ 369,654$
Other Sources (Uses)
Transfer Out $ - $ - $ - $ - $ - $ - $ - $ -
Lease Proceeds - 90,577 - - - - - -
Total Other Sources (Uses)-$ 90,577$ -$ -$ -$ -$ -$ -$
Net Increase (Decrease)51,315$ 6,353$ (22,907)$ (98,436)$ (98,436)$ (39,685)$ 6,642$ 6,842$
Ending Fund Balance $ 274,126 $ 280,480 $ 257,573 $ 97,608 $ 97,608 $ 217,888 $ 224,530 $ 231,372
FY25 Proposed Budget
37 8/20/2024
Page 220 of 324
Trophy Club Park FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Beginning Working Capital 95,700$ 140,159$ 370,306$ 355,332$ 355,332$ 585,196$ 630,736$ 707,030$
Revenue
Grant Revenue $ 4,170 $ 125,268 $ 31,750 $ - $ - $ - $ - $ -
Park Revenue 185,981 289,336 268,703 200,000 200,000 152,800 204,000 210,120
Interest Income - - 1,484 1,200 1,200 615 1,224 1,261
Miscellaneous Revenue - - - - - - - -
Total Revenue 190,151$ 414,604$ 301,937$ 201,200$ 201,200$ 153,415$ 205,224$ 211,381$
Expenses
Personnel
Salaries $ 21,846 $ 27,781 $ 8,290 $ 30,001 $ 30,001 $ 22,683 $ - $ -
Part Time 16,774 18,822 13,267 25,000 25,000 1,647 28,479 29,333
Merits - - - - - - - -
Longevity 65 - - - - - - -
Stipend 263 - - - - - - -
Certification Pay -$ -$ - 60 60 385 - -
Cell Phone Stipend $- $ 300 41 90 90 210 - -
Retirement 2,996 3,587 786 3,963 3,963 3,112 - -
Medical Insurance 2,776 3,914 786 3,968 3,968 4,060 - -
Dental Insurance 224 215 42 370 370 288 - -
Vision Insurance 19 28 5 77 77 60 - -
Life Insurance & Other 149$ 140$ 27 132 132 151 - -
Social Security Taxes 2,349 2,907 1,014 3,410 3,410 1,486 1,766 1,819
Medicare Taxes 549$ 680$ 237 798 798 347 413 425
Unemployment taxes 601 137 14 328 328 43 252 260
Workers' Compensation 878$ 1,130$ 1,393 1,705 1,705 313 712 733
Auto Allowance - - - - - 490 - -
Total Personnel 49,489$ 59,641$ 25,902$ 69,902$ 69,902$ 35,276$ 31,622$ 32,570$
Services & Supplies
Professional Outside Services $- $- $ - $ - $ - $ - $ - $ -
Software & Support 3,860 4,880 3,860 4,000 4,000 3,860 4,080 4,202
Advertising 100 (47) - 1,900 1,900 - 1,938 1,996
Printing 1,397 53 1,541 612 612 - 624 643
Service Charges & Fees 11,339 9,689 9,870 10,000 10,000 8,782 10,200 10,506
Electricity 1,061 3,006 1,521 2,280 2,280 920 2,325 2,395
Water 2,745 3,598 7,620 6,000 6,000 1,137 6,120 6,304
Communications/Pagers/Mobiles 5,634 4,817 622 650 650 342 663 683
Insurance 1,200 1,224 1,248 1,273 1,273 1,273 1,298 1,337
Property Maintenance 11,194 40,769 15,115 15,000 15,000 1,874 15,300 15,759
Equipment Maintenance 6,118 1,413 2,553 3,825 3,825 2,864 3,902 4,019
Independent Labor 14,141 13,704 11,000 40,000 40,000 2,200 40,800 42,024
Portable toilets 5,580 5,910 5,280 5,760 5,760 4,320 5,875 6,051
Dues & Membership - - - - - - - -
Office Supplies 1,535 1,323 1,001 1,300 1,300 673 1,326 1,366
Postage 10 32 - 100 100 77 102 105
Fuel 1,054 51 113 1,051 1,051 38 1,072 1,104
Uniforms - 586 142 450 450 - 459 473
Community Events 3,095 - - 5,000 5,000 - - -
Small Tools - 59 506 500 500 46 510 525
Maintenance Supplies - 303 599 400 400 155 408 420
Miscellaneous Expense - 2,581 120 300 300 - 306 315
Depreciation Expense - Machinery - - 5,200 - - - - -
Depreciation Expense 6,140 8,867 4,586 - - - - -
Total Services & Supplies 76,203$ 102,816$ 72,496$ 100,401$ 100,401$ 28,560$ 97,308$ 100,228$
FY25 Proposed Budget
38 8/20/2024
Page 221 of 324
Trophy Club Park FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Capital
Capital Expenses $- $ 7,000 $ (26,351) $ 100,000 $ 100,000 $ 29,039 $ - $ -
Total Capital -$ 7,000$ (26,351)$ 100,000$ 100,000$ 29,039$ -$ -$
Total Expenses 125,692$ 169,457$ 72,048$ 270,303$ 270,303$ 92,875$ 128,930$ 132,798$
Other Sources (Uses)
Park Administration Transfer $ 20,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ - $ -
Police and EMS Service Transfer - - - - - ---
Total Other Sources (Uses)20,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ -$ -$
Net Increase (Decrease)44,459$ 230,147$ 214,890$ (84,103)$ (84,103)$ 45,540$ 76,294$ 78,583$
Ending Working Capital $ 140,159 $ 370,306 $ 585,196 $ 271,229 $ 271,229 $ 630,736 $ 707,030 $ 785,613
POSITION TITLE FY 2024 FY 2024 FY 2025
RECREATION AIDE 1.00 1.00 1.05
PARKS MAINTENANCE WORKER 0.00 0.00 0.00
TOTAL FTEs 1.00 1.00 1.05
PERSONNEL SCHEDULE
FY25 Proposed Budget
39 8/20/2024
Page 222 of 324
Street Maintenance
Fund
FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Beginning Fund Balance 184,556$ 302,900$ 436,698$ 259,253$ 259,253$ 426,985$ 496,177$ 475,481$
Revenue
Sales Tax $ 322,978 $ 361,485 $ 370,715 $ 350,000 $ 350,000 $ 353,736 $ 357,000 $ 367,710
Interest Income - - 2,038 1,500 1,500 677 1,530 1,576
Total Revenue 322,978$ 361,485$ 372,753$ 351,500$ 351,500$ 354,412$ 358,530$ 369,286$
Expenditures
Personnel
Salaries $ 63,461 $ 73,413 $ 80,449 $ 115,609 $ 115,609 $ 98,194 $ 126,817 $ 130,621
Merits - - - - - - - -
Salaries - Overtime - 791 2,702 - - 1,400 2,500 2,575
Longevity 1,344 1,523 1,649 1,815 1,815 1,828 1,975 2,034
Annual Stipend 1,050 - - - - - - -
Certification Pay - - - - - 100 120 124
Cell Phone Stipend - 343 332 585 585 503 585 603
Retirement 8,895 10,090 10,573 15,272 15,272 13,460 19,026 19,597
Medical Insurance 5,514 4,514 5,034 6,011 6,011 8,702 10,707 11,028
Dental Insurance 648 531 591 976 976 1,404 1,755 1,807
Vision Insurance 70 87 104 211 211 303 367 378
Life Insurance & Other 365 420 426 561 561 647 688 709
Social Security Taxes 4,044 4,766 3,568 7,168 7,168 6,233 8,029 8,270
Medicare Taxes 946 1,115 834 1,676 1,676 1,490 1,878 1,934
Unemployment Taxes 331 (39) 13 416 416 16 441 454
Workers' Compensation 2,564 3,301 4,553 6,760 6,760 1,241 7,156 7,371
Total Personnel 89,232$ 100,855$ 110,827$ 157,060$ 157,060$ 135,519$ 182,043$ 187,504$
Services & Supplies
Water $- $- $- $ 2,081 $ 2,081 $- $ 2,123 $ 2,186
Communications/Pagers/Mobiles 180 - - - - - - -
Vehicle Maintenance 5,950 2,615 3,151 7,210 7,210 795 7,500 7,725
Equipment Maintenance 1,916 1,420 1,322 3,000 3,000 2,767 3,060 3,152
Street Maintenance 52,861 77,207 88,526 125,000 125,000 97,485 127,500 131,325
Signs & Markings 47,835 17,073 20,603 40,000 40,000 20,976 47,000 48,410
Fuel 5,055 5,653 6,347 6,763 6,763 5,589 7,000 7,210
Small Tools 1,014 2,322 302 2,081 2,081 2,090 3,000 3,090
Miscellaneous Expense 591 542 359 - - - - -
Total Service & Supplies 115,402$ 106,832$ 120,610$ 186,135$ 186,135$ 129,702$ 197,183$ 203,098$
Capital
Vehicles $- $- $- $- $- $- $- $-
Capital Replacement - - 51,529 - - - - -
Capital Outlay - - 79,500 2,123 2,123 - - -
Total Capital -$ -$ 131,029$ 2,123$ 2,123$ -$ -$ -$
Total Expenditures 204,634$ 207,687$ 362,466$ 345,318$ 345,318$ 265,221$ 379,225$ 390,602$
Other Sources (Uses)
Transfer to General Fund $- $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $- $-
Transfer To Debt Service - - - - - - - -
Transfer Out - - - - - - - -
Transfer To Storm Drainage - - - - - - - -
Total Sources Other (Uses)-$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ -$ -$
Net Increase (Decreases)118,344$ 133,798$ (9,713)$ (13,818)$ (13,818)$ 69,191$ (20,695)$ (21,316)$
Ending Fund Balance $ 302,900 $ 436,698 $ 426,985 $ 245,435 $ 245,435 $ 496,177 $ 475,481 $ 454,165
POSITION TITLE FY 2023 FY 2024 FY 2025
STREETS CREW LEADER 1.00 1.00 1.00
COMMUNITY DEVELOPMENT DIR.0.00 0.25 0.25
STREETS SUPERINTENDENT 0.40 0.40 0.40
SENIOR ADMINISTRATIVE ASSISTANT 0.00 0.10 0.10
TOTAL FTEs 1.40 1.75 1.75
50% Funded by General Fund - 25% Funded by Drainage
80% Funded by General Fund - 10% Funded by Drainage
40% Funded by General Fund - 20% Funded by Drainage
PERSONNEL SCHEDULE
FY25 Proposed Budget
40 8/20/2024
Page 223 of 324
Storm Drainage
Utility
FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024 YEAR
TO DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Beginning Working Capital 1,731,975$ 2,178,395$ 2,635,282$ 872,424$ 872,424$ 3,074,607$ 3,294,643$ 3,285,790$
Revenue
Storm Drainage Fee $ 435,798 $ 435,559 $ 437,219 $ 430,000 $ 430,000 $ 361,348 $ 438,600 $ 451,758
Hazardous Waste Stipend - - - - - - - -
Miscellaneous Revenue - - - - - - - -
Interest Income 325 8,264 62,757 5,000 5,000 60,459 40,000 41,200
Total Revenue 436,123$ 443,823$ 499,977$ 435,000$ 435,000$ 421,806$ 478,600$ 492,958$
Expenses
Personnel
Salaries -$ -$ -$ 50,213$ 50,213$ 38,703$ $ 52,793 $ 54,377
Overtime - - - - - - - -
Longevity - - - 187 187 187 226 232
Certification Pay - - - - - 100 120 120
Cell Phone Stipend - - - 405 405 338 405 417
Retirement - - - 6,633 6,633 5,133 8,453 8,707
Medical Insurance - - - 2,037 2,037 3,351 4,317 4,447
Dental Insurance - - - 267 267 490 651 671
Vision Insurance - - - 45 45 105 135 140
Life Insurance & Other - - - 225 225 246 302 311
Social Security Taxes - - - 3,113 3,113 2,353 3,320 3,419
Medicare Taxes - - - 728 728 550 776 800
Unemployment Taxes - - - 139 139 5 139 143
Workers' Compensation - - - 1,416 1,416 260 1,369 1,410
Total Personnel -$ -$ -$ 65,408$ 65,408$ 51,819$ 73,006$ 75,193$
Services & Supplies
Professional Outside Services $ 19,175 $ 19,175 $ 27,722 $ 30,000 $ 30,000 $ 35,904 $ 30,600 $ 31,518
Engineering/Construction 14,597 9,018 14,088 30,000 30,000 100 230,600 237,518
Legal Notices - - - - - 181 185 191
Trash Removal/Recycling 5,900 2,950 1,700 5,202 5,202 5,545 5,306 5,465
Street Sweeping 6,121 7,100 6,660 15,606 15,606 8,350 20,000 20,600
Independent Labor 17,395 47,005 72,156 125,000 125,000 79,850 127,500 131,325
Dues & Membership 105 - - 250 250 - 255 263
Postage - - - - - 21 - -
Depreciation Expense 51,084 51,083 51,083 - - - - -
Total Services & Supplies 114,377$ 136,331$ 173,409$ 206,058$ 206,058$ 129,951$ 414,446$ 426,880$
Capital
Capital Replacement -$ -$ 41,261$ -$ -$ -$ -$ $ -
Capital Expense - - - - - - - -
Capital Projects - - - 150,000 150,000 - - -
Transfer to Drainage Capital Projects - - - - - - - -
Total Capital -$ -$ 41,261$ 150,000$ 150,000$ -$ -$ -$
Debt Service
Principal (160,000)$ -$ $ - -$ $ - -$ $ - $ -
Interest 11,789 - (4,018) - - - - -
Total Debt Service (148,211)$ -$ (4,018)$ -$ -$ -$ -$ -$
Total Expenses (33,834)$ 136,331$ 210,652$ 421,466$ 421,466$ 181,770$ 487,453$ 502,073$
Other Sources (Uses)
Cumulative effect on change in account -$ -$ $ - -$ $ - -$ $ - $ -
Transfer In 16,463 177,194 170,000 - - - - -
Transfer to General Fund (40,000) (20,000) (20,000) (20,000) (20,000) (20,000) - -
Transfer To Debt Service - (7,799) - - - - - -
Total Other Sources (23,537)$ 149,395$ 150,000$ (20,000)$ (20,000)$ (20,000)$ -$ -$
Net Increase (Decrease)446,420$ 456,887$ 439,325$ (6,466)$ (6,466)$ 220,036$ (8,853)$ (9,115)$
Ending Working Capital $ 2,178,395 $ 2,635,282 $ 3,074,607 $ 865,958 $ 865,958 $ 3,294,643 $ 3,285,790 $ 3,276,675
FY25 Proposed Budget
41 8/20/2024
Page 224 of 324
Storm Drainage
Utility
FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024 YEAR
TO DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
POSITION TITLE FY 2023 FY 2024 FY 2025
COMMUNITY DEVELOPMENT DIR.0.00 0.25 0.25
STREETS SUPERINTENDENT 0.00 0.20 0.20
SENIOR ADMINISTRATIVE ASSISTANT 0.00 0.10 0.10
TOTAL FTEs 0.00 0.55 0.55
50% Funded by General Fund - 25% Funded by Street
80% Funded by General Fund - 10% Funded by Street
40% Funded by General Fund - 40% Funded by Street
PERSONNEL SCHEDULE
FY25 Proposed Budget
42 8/20/2024
Page 225 of 324
Court Technology
Fund
FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Beginning Fund Balance 13,232$ 10,268$ 7,554$ 8,514$ 8,514$ 7,465$ 7,520$ 7,620$
Revenue
Municipal Court Technology Fee $ 224 $ 226 $ 161 $ 1,000 1,000$ $ 55 100$ $ 103
Miscellaneous Revenue - - - - - - - -
Total Revenue 224$ 226$ 161$ 1,000$ 1,000$ 55$ 100$ 103$
Expenditures
Software & Support $ 3,188 $ 2,940 $ 250 $ 2,105 $ 2,105 $- $- $ -
Hardware - - - 650 650 - - -
Total Expenditures 3,188$ 2,940$ 250$ 2,755$ 2,755$ -$ -$ -$
Capital
Capital Outlay -$ -$ -$ -$ -$ -$ -$ $ -
Total Capital Outlay -$ -$ -$ -$ -$ -$ -$ -$
Total Expenditures 3,188$ 2,940$ 250$ 2,755$ 2,755$ -$ -$ -$
Other Sources (Uses)
Transfer In -$ -$ -$ -$ -$ -$ -$ $ -
Total Other Sources (Uses)-$ -$ -$ -$ -$ -$ -$ -$
Net Increase (Decrease)(2,964)$ (2,714)$ (89)$ (1,755)$ (1,755)$ 55$ 100$ 103$
Ending Fund Balance $ 10,268 $ 7,554 $ 7,465 $ 6,759 $ 6,759 $ 7,520 7,620$ $ 7,723
FY25 Proposed Budget
43 8/20/2024
Page 226 of 324
Court Security Fund FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
FY 2027
PROJECTED
Beginning Fund Balance 19,606$ 26,555$ 37,083$ 50,015$ 50,015$ 53,728$ 74,994$ 89,094$ $ 103,617
Revenue
Municipal Court Security Fee $ 5,580 $ 8,980 $ 12,852 $ 3,000 3,000$ $ 13,852 $ 9,000 $ 9,270 $ 9,548
Truancy Prevention & Diversion Fees 3,037 4,949 7,147 2,000 2,000 7,759 5,000 5,150 5,305
Municipal Jury Fees 61 100 146 - - 156 100 103 106
Total Revenue 8,678$ 14,029$ 20,144$ 5,000$ 5,000$ 21,767$ 14,100$ 14,523$ 14,959$
Expenditures
Schools and Training $ - $ 2,000 $ 2,000 $ 2,000 2,000$ $ 2,000 $ - $ - $ -
Travel and Per Diem 200 - - 500 500 - - - -
Small Equipment 30 - - - - - - - -
Total Expenditures 230$ 2,000$ 2,000$ 2,500$ 2,500$ 2,000$ -$ -$ -$
Other Sources (Uses)
Transfer In -$ -$ -$ -$ -$ -$ -$ $ - $ -
Transfer Out (1,500) (1,500) (1,500) (1,500) (1,500) 1,500 - - -
Total Other Sources (Uses)(1,500)$ (1,500)$ (1,500)$ (1,500)$ (1,500)$ 1,500$ -$ -$ -$
Net Increase (Decrease)6,948$ 10,529$ 16,644$ 1,000$ 1,000$ 21,267$ 14,100$ 14,523$ 14,959$
Ending Fund Balance $ 26,554 $ 37,083 $ 53,728 $ 51,015 $ 51,015 $ 74,994 $ 89,094 $ 103,617 $ 118,576
FY25 Proposed Budget
44 8/20/2024
Page 227 of 324
EDC FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024 YEAR
TO DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Starting Net Position 885,002$ 1,285,396$ 1,901,850$ 1,719,735$ 1,719,735$ 2,466,867$ 3,018,237$ 3,039,272$
Revenue
Sales Tax - General $ 669,026 $ 748,791 $ 767,911 $ 700,000 $ 700,000 $ 707,471 $ 650,000 $ 669,500
Interest Income 22 4,831 43,606 500 500 56,319 25,000 25,750
Miscellaneous Revenue - - - 52,625 52,625 - - -
Total Revenue 669,048$ 753,622$ 811,517$ 753,125$ 753,125$ 763,791$ 675,000$ 695,250$
Expenses
Personnel
Salaries $- $ - $ - $ 33,707 $ 33,707 $ 20,058 $ - $-
Overtime - - - - - - - -
Longevity - - - - - - - -
Certification Pay - - - 180 180 1,783 - -
Cell Phone Stipend - - - 180 180 105 - -
Retirement - - - 4,453 4,453 3,053 - -
Medical Insurance - - - 2,164 2,164 1,167 - -
Dental Insurance - - - 185 185 103 - -
Vision Insurance - - - 39 39 22 - -
Life Insurance & Other - - - 248 248 65 - -
Social Security Taxes - - - 2,090 2,090 1,318 - -
Medicare Taxes - - - 489 489 327 - -
Unemployment Taxes - - - 38 38 - - -
Workers' Compensation - - - 138 138 25 - -
Auto/Housing Allowance - - - - - 2 - -
Total Personnel -$ -$ -$ 43,911$ 43,911$ 28,028$ -$ -$
Professional Outside Services $ 4,500 $- $ 5,000 $ 50,000 $ 50,000 $ 1,000 $ 80,000 $ 82,400
Legal Services - - - - - 20,000 20,600
Auditing 4,000 5,000 5,000 5,000 5,000 4,269 5,100 5,253
Advertising 10,904 12,895 5,658 25,000 25,000 4,322 8,000 8,240
Legal Notices - - - - - - 1,000 1,030
Printing - - - 500 500 - 250 258
Schools & Training - - - 3,000 3,000 - 3,000 3,090
Dues & Membership - - - 2,500 2,500 - - -
Travel & Per Diem - - - 2,000 2,000 912 3,000 3,090
Office Supplies - - - 500 500 - - -
Miscellaneous Expense - 2,500 2,500 4,000 4,000 - - -
Incentive Programs 100,000 - - 300,000 300,000 - 100,000 103,000
Thrive Business Grant - - - - - - 150,000 154,500
Depreciation Expense - EDC 24,531 24,693 24,691 - - - - -
Bond Interest 452 91,280 1,333 - - - - -
Paying Agent Fees 600 800 800 408 408 400 400 412
Transfer to General Fund 30,000 - - 40,000 40,000 - 80,752 83,175
Transfer to General Fund/DSR - - - - - - - -
Transfer to Debt Service 93,668 - 201,518 201,518 201,518 201,518 202,463 208,536
Total Expenses 268,655$ 137,168$ 246,500$ 634,426$ 634,426$ 212,421$ 653,965$ 673,583$
Net Increase (Decrease)400,393$ 616,454$ 565,016$ 118,699$ 118,699$ 551,370$ 21,036$ 21,667$
Ending Net Position $ 1,285,396 $ 1,901,850 $ 2,466,867 $ 1,838,435 $ 1,838,435 $ 3,018,237 $ 3,039,272 $ 3,060,940
POSITION TITLE FY 2023 FY 2024 FY 2025
TOWN MANAGER 1.00 0.15 0.00
TOTAL FTEs 1.00 0.15 0.00
PERSONNEL SCHEDULE
FY25 Proposed Budget
45 8/20/2024
Page 228 of 324
Hotel Occupancy Tax
Fund
FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024 YEAR
TO DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Beginning Fund Balance 1,530,643$ 1,726,744$ 2,275,552$ 2,638,723$ 2,638,723$ 2,677,913$ 3,046,977$ 3,028,676$
Revenue
Hotel Occupancy Tax $ 392,659 $ 781,831 $ 822,484 $ 600,000 $ 600,000 $ 760,307 $ 750,000 $ 772,500
July 4th Revenue 19,934 21,442 14,272 7,500 7,500 19,635 10,000 10,300
Interest Income 919 12,140 99,941 5,000 5,000 97,575 50,000 51,500
Miscellaneous Revenue ‐ ‐ ‐ ‐ ‐ 2,081 ‐ ‐
Total Revenue 413,512$ 815,413$ 936,697$ 612,500$ 612,500$ 877,517$ 810,000$ 834,300$
Expenditures
Personnel
Salaries $ 20,046 $ 12,264 $ 89,135 $ 77,681 $ 77,681 $ 82,810 $ 163,580 $ 168,487
Overtime ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Longevity ‐ ‐ ‐ 300 300 300 376 388
Salaries ‐ Certification ‐ ‐ 563 930 930 1,353 2,310 2,379
Salaries ‐ Cell Phone Stipend ‐ ‐ 326 582 582 492 1,860 1,916
Retirement 2,501 1,032 9,986 9,765 9,765 8,513 24,550 25,287
Medical insurance 1,641 795 2,549 721 721 426 10,367 10,678
Dental Insurance 125 48 433 778 778 650 1,222 1,258
Vision Insurance 14 7 63 163 163 136 279 287
Life Insurance & Other 102 38 308 339 339 363 1,005 1,035
Social Security Taxes 1,208 744 1,280 4,583 4,583 4,070 10,713 11,034
Medicare Taxes 283 174 299 1,072 1,072 952 2,505 2,581
Unemployment Taxes 55 5 9 159 159 12 517 532
Workers Compensation ‐ ‐ ‐ 303 303 56 2,723 2,804
Auto/Housing Allowance ‐ ‐ ‐ ‐ ‐ ‐ 1,410 1,452
Total Personnel 25,975$ 15,107$ 104,951$ 97,376$ 97,376$ 100,132$ 223,417$ 230,119$
Services & Supplies
Professional Outside Services ‐$ 5,484$ 121,500$ 20,000$ 20,000$ 24,050$ 190,000$ $ 195,700
Auditing 3,000 4,000 4,000 4,000 4,000 3,286 3,384 3,486
Software & Support 4,961 18,284 21,434 31,434 31,434 22,506 47,000 48,410
Advertising 4,031 19,292 18,780 61,500 61,500 42,669 61,500 63,345
Communications/Pagers/Mobiles 1,368 1,368 1,368 ‐ ‐ 1,026 ‐‐
Event Rentals 1,500 1,968 ‐ ‐ ‐ ‐ ‐ ‐
Dues & Membership ‐ ‐ ‐ 4,000 4,000 ‐ 4,000 4,120
July 4 Celebration 81,992 95,602 115,677 160,000 160,000 124,784 160,000 164,800
Taste of Trophy Club ‐ ‐ ‐ ‐ ‐ ‐ 39,000 40,170
Christmas in the Park ‐ ‐ ‐ ‐ ‐ ‐ 80,000 82,400
Bad Debt Expense ‐ 10,500 ‐ ‐ ‐ ‐ ‐ ‐
Total Services & Supplies 96,852$ 156,498$ 282,760$ 280,934$ 280,934$ 218,320$ 584,884$ 602,431$
Capital Outlay
Capital Outlay $‐ $‐ $ 7,200 $ 100,000 $ 100,000 $ 95,000 $ 20,000 $ 20,600
Total Capital ‐$ ‐$ 7,200$ 100,000$ 100,000$ 95,000$ 20,000$ 20,600$
Total Expenditures 122,827$ 171,605$ 394,911$ 478,310$ 478,310$ 413,453$ 828,301$ 853,150$
Other Sources (Uses)
Transfer To General Fund (94,582)$ (95,000)$ (95,000)$ (95,000)$ (95,000)$ (95,000)$ ‐$ $‐
Total Other Sources (Uses)(94,582)$ (95,000)$ (95,000)$ (95,000)$ (95,000)$ (95,000)$ ‐$ ‐$
Net Increase (Decrease)196,103$ 548,808$ 446,786$ 39,190$ 39,190$ 369,064$ (18,301)$ (18,850)$
Ending Fund Balance 1,726,746$ 2,275,552$ 2,722,338$ 2,677,913$ 2,677,913$ 3,046,977$ 3,028,676$ 3,009,826$
POSITION TITLE FY 2023 FY 2024 FY 2025
TOWN MANAGER 0.00 0.00 0.05
COMM & MARKETING DIRECTOR 0.58 0.58 0.50
COMM & MARKETING SPECIALIST 0.00 0.00 0.50
RECREATION COORDINATOR 0.00 0.00 1.00
CROSSING GUARDS 0.00 0.00 0.04
TOTAL FTEs 0.58 0.58 1.05
80% Funded by General Fund
50% Funded by General Fund
PERSONNEL SCHEDULE
50% Funded by General Fund
50% of 2 positions Funded by General Fund
FY25 Proposed Budget
46 8/20/2024
Page 229 of 324
Recreation Program
Fund
FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Beginning Fund Balance 5,062$ 7,710$ 21,550$ 21,550$ 21,550$ 21,175$ 29,491$ 29,491$
Revenue
Recreation Programs $ 6,763 $ 17,940 $ 4,825 $ 6,000 $ 6,000 $ 8,316 $ 6,000 $ 6,180
Total Revenue 6,763$ 17,940$ 4,825$ 6,000$ 6,000$ 8,316$ 6,000$ 6,180$
Expenditures
Recreation Programs $ 4,115 $ 4,100 $ 5,200 $ 6,000 $ 6,000 $- $ 6,000 $ 6,180
Total Expenditures 4,115$ 4,100$ 5,200$ 6,000$ 6,000$ -$ 6,000$ 6,180$
Net Increase (Decrease)2,648$ 13,840$ (375)$ -$ -$ 8,316$ -$ -$
Ending Fund Balance 7,710$ 21,550$ 21,175$ 21,550$ 21,550$ 29,491$ 29,491$ 29,491$
FY25 Proposed Budget
47 8/20/2024
Page 230 of 324
Parkland Dedication
Fund
FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Beginning Fund Balance 385,727$ 536,001$ 350,554$ 177,650$ 177,650$ 407,935$ 546,457$ 548,207$
Revenue
Park Revenues $ 150,000 $ 26,410 $ 85,268 $ - $ - $ 123,034 $ - $ -
Interest Income 274 2,890 18,259 1,750 1,750 15,488 1,750 1,803
Miscellaneous Revenue - - - - - - --
Total Revenue 150,274$ 29,300$ 103,527$ 1,750$ 1,750$ 138,522$ 1,750$ 1,803$
Expenditures
Program/Event Supplies $ 4,204 $ 4,204 $ - $ - $ - $ - $ - $ -
Capital Expenditures 210,543 210,543 46,146 97,000 97,000 - - -
Total Expenditures 214,747$ 214,747$ 46,146$ 97,000$ 97,000$ -$ -$ -$
Net Increase (Decrease)(64,473)$ (185,447)$ 57,381$ (95,250)$ (95,250)$ 138,522$ 1,750$ 1,803$
Ending Fund Balance 321,254$ 350,554$ 407,935$ 82,400$ 82,400$ 546,457$ 548,207$ 550,009$
FY25 Proposed Budget
48 8/20/2024
Page 231 of 324
TIRZ#1 Fund FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Beginning Fund Balance (354,812)$ (327,716)$ (266,168)$ (98,737)$ (98,737)$ (192,360)$ (111,065)$ (28,671)$
Revenue
Property Tax $ 124,872 $ - $ 6,648 $ 79,744 $ 79,744 $ 49,646 $ 61,272 $ 63,110
Sales Tax - - - 81,339 81,339 72,931 83,779 86,293
Miscellaneous Revenue - 13,190 13,189 - - - - -
Total Revenue 124,872$ 13,190$ 19,837$ 161,083$ 161,083$ 122,577$ 145,051$ 149,402$
Expenses
Professional Outside Services $- $ 1,000 $ 1,000 $ 3,000 $ 3,000 $ 1,000 $ 4,000 $ 4,000
Incentive Programs 127,929 41,935 40,283 56,379 56,379 40,282 58,657 59,830
Total Expenditures 127,929$ 42,935$ 41,283$ 59,379$ 59,379$ 41,282$ 62,657$ 63,830$
Total Other Sources (Uses)-$ -$ -$ -$ -$ -$ -$ -$
Other Sources (Uses)
Transfer In 30,153 91,293 95,254 - - - - -
Net Increase (Decrease)27,096$ 61,548$ 73,808$ 101,704$ 101,704$ 81,295$ 82,394$ 85,572$
Ending Fund Balance (327,716)$ (266,168)$ (192,360)$ 2,967$ 2,967$ (111,065)$ (28,671)$ 56,901$
FY25 Proposed Budget
49 8/20/2024
Page 232 of 324
Debt Service Fund FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024 YEAR
TO DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Beginning Fund Balance 706,640$ 423,426$ 107,971$ 165,869$ 165,869$ 206,255$ 1,779,396$ 1,991,129$
Revenue
Property Taxes $ 2,411,195 $ 2,532,976 $ 2,552,784 $ 2,619,482 2,619,482$ $ 2,846,250 2,944,640$ $ 3,032,979
Property Taxes/Delinquent 4,078 (2,738) 6,172 2,000 2,000 1,980 2,060 2,122
Property Taxes/Penalty & Interest 4,699 6,641 11,463 4,500 4,500 (5,786) 4,635 4,774
Intergovernmental Transfer EDC - - - - - ---
Interest Income 740 8,756 77,233 2,500 2,500 52,827 2,575 2,652
Miscellaneous Revenue 14,292 227 (5) - - - - -
Total Revenue 2,435,004$ 2,545,862$ 2,647,648$ 2,628,482$ 2,628,482$ 2,895,270$ 2,953,910$ 3,042,527$
Expenditures
Principal Payments $ 2,068,000 $ 2,138,000 $ 2,014,413 $ 2,140,000 2,140,000$ $ 890,000 $ 2,285,000 $ 2,353,550
Interest Payments 473,755 540,897 564,269 745,220 745,220 430,205 656,140 675,824
Paying Agent Fees - 5,226 2,200 7,500 7,500 1,925 3,500 3,605
Bond/CO Issuance cost - - - - - ---
Total Expenditures 2,541,755$ 2,684,123$ 2,580,882$ 2,892,720$ 2,892,720$ 1,322,130$ 2,944,640$ 3,032,979$
Other Sources (Uses)
Bond Proceeds $ - $ - $ - $ - $ - $- $- $ -
Bond Proceeds- Premium - - - - - - --
Refund Cost - - - - - - --
Transfer In- General Fund - - - - - - --
Transfer In-EDC 4B - - 201,518 201,518 201,518 - 202,463 208,537
Transfer In- Street Main. Sales Tax - - - - - ---
Transfer In- Storm Drainage - - - - - - - -
Transfer In - Capital Projects - - - - - ---
Transfer In - CCPD - - - - - - - -
Transfer In - sub-total - - 201,518 201,518 201,518 - 202,463 208,537
Transfer Out 176,463 177,194 170,000 - - - - -
Total Other Sources (Uses)176,463$ 177,194$ 371,518$ 201,518$ 201,518$ -$ 202,463$ 208,537$
Net Increase (Decrease)(283,214)$ (315,455)$ 98,284$ (62,720)$ (62,720)$ 1,573,141$ 211,733$ 218,085$
Ending Fund Balance $ 423,426 $ 107,971 $ 206,255 $ 103,149 $ 103,149 $ 1,779,396 1,991,129$ 2,209,215$
FY25 Proposed Budget
50 8/20/2024
Page 233 of 324
Capital Projects
Fund
FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024 YEAR
TO DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Beginning Fund Balance 1,984,646$ 6,199,646$ 4,952,458$ 10,606,606$ 10,606,606$ 10,606,606$ 10,771,422$ 10,781,422$
Revenue
Contributions/Grants $‐ $‐ $‐ $‐ ‐$ $‐ $ 5,919,500 $ 165,000
Interest Income 7,015 62,538 274,355 20,000 20,000 448,124 10,000 10,300
Bond Proceeds 4,305,000 ‐ 6,925,000 ‐ ‐ ‐ 9,440,000 3,840,000
Bond Premium 297,691 ‐ 257,608 ‐ ‐ ‐ ‐ ‐
Miscellaneous Revenue ‐ ‐ 84,424 20,400 20,400 ‐ ‐ ‐
Total Revenue 4,609,706$ 62,538$ 7,541,387$ 40,400$ 40,400$ 448,124$ 15,369,500$ 4,015,300$
Expenditures
Professional Outside Services $ 13,343 $ 3,521 $ 6,925 $‐ $‐ $‐ $‐ $‐
Capital Expenses 759,527 929,535 382,622 6,525,000 6,525,000 43,215 15,359,500 5,382,000
Engineering ‐ 125,794 23,636 200,000 200,000 ‐ ‐ ‐
Engineering/Construction ‐ ‐ 16,000 ‐ ‐ 20,124 ‐
Capital Expenses ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Capital Expenses 23,450 227,060 1,282,373 ‐ ‐ 219,969 ‐ ‐
Bond Issuance Costs 98,386 ‐ 175,683 ‐ ‐ ‐ ‐ ‐
Total Expenditures 894,706$ 1,285,910$ 1,887,239$ 6,725,000$ 6,725,000$ 283,308$ 15,359,500$ 5,382,000$
Other Sources (Uses)
Transfer In 500,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐
Transfer Out ‐ (23,816) ‐ ‐ ‐ ‐ ‐ ‐
Total Other Sources (Uses)500,000$ (23,816)$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
Net Increase (Decrease)4,215,000$ (1,247,188)$ 5,654,147$ (6,684,600)$ (6,684,600)$ 164,817$ 10,000$ (1,366,700)$
Ending Fund Balance $ 6,199,646 $ 4,952,458 $ 10,606,606 $ 3,922,006 $ 3,922,006 $ 10,771,422 $ 10,781,422 $ 9,414,722
FY25 Proposed Budget
51 8/20/2024
Page 234 of 324
Capital Equipment/Fleet
Replacement Fund
FY 2021
ACTUAL
FY 2022
ACTUAL
FY 2023
ACTUAL
FY 2024
APPROVED
FY 2024
AMENDED
FY 2024
YEAR TO
DATE
FY 2025
PROPOSED
FY 2026
PROJECTED
Beginning Fund Balance -$ -$ -$ -$ -$ -$ $ 2,359,096 $ 2,359,096
Revenue
Department Capital Projects Fund 684,873$ 268,000$
MUD Funding 79,000 16,000
Street Maintenance Sales Tax Fund - -
Storm Drainage Utility Fund - -
Parkland Dedication Fund - -
Hotel Occupancy Fund - -
Crime Control Prevention District Fund 160,000 160,000
Economic Development Corporation Fund - -
Tax Increment Reinvestment Zone Fund - -
Grant Funding - -
Future Bonds - -
Total Revenue -$ -$ -$ -$ -$ -$ 923,873$ 444,000$
Expenditures
General Governemnt Capital Replacement -$ -$ -$ -$ -$ -$ -$ -$
Police Capital Replacement - - - - - - 60,000 -
Police Fleet Replacement - - - - - - 317,373 240,000
Fire/EMS Capital Replacement - - - - - - 165,500 106,000
Fire/EMS Fleet Replacement - - - - - - 75,000 -
Community Development Capital Replacement - - - - - - 93,000 -
Community Development Fleet Replacement - - - - - - 78,000 -
Parks/Recreation Capital Replacement - - - - - - 85,000 48,000
Parks/Recreation Fleet Replacement - - - - - - - -
IS Capital Replacement - - - - - - 50,000 50,000
Facilities Capital Replacement - - - - - - - -
Facilities Fleet Replacement - - - - - - - -
Total Expenditures -$ -$ -$ -$ -$ -$ 923,873$ 444,000$
Other Sources (Uses)
Debt Proceeds $ - $ - $ - $ - $ - $ - $ - $ -
Transfer from Tax Notes - - - - - - - -
Transfer In - - - - - - - 444,000
Total Other Sources (Uses)-$ -$ -$ -$ -$ -$ -$ 444,000$
Net Increase (Decrease)-$ -$ -$ -$ -$ -$ -$ 444,000$
Ending Fund Balance $ - $ - $ - $ - $ - $ - $ 2,359,096 $ 2,803,096
FY25 Proposed Budget
52 8/20/2024
Page 235 of 324
FY25 Proposed Budget
53
8/20/2024Page 236 of 324
Town of Trophy Club
Capital Improvement Program (CIP)
OVERVIEW
A Capital Improvement Program (CIP) is a crucial public infrastructure and planning
tool for municipalities, reflecting the Town’s core policies and financial capabilities in
managing the community’s physical development. The Town of Trophy Club’s five-
year infrastructure and equipment funding plan is reviewed annually to accommodate
shifting priorities. This plan provides a structured approach for identifying capital
requirements and assessing the impact of capital projects on operating budgets.
Typically, the CIP includes costly, non-recurring improvements with a multi-year useful
life, resulting in fixed assets. These encompass the construction and acquisition of new
buildings, additions or renovations to existing buildings, street construction, drainage
improvements, land purchases, and water and wastewater utility infrastructure.
Every year, the Town of Trophy Club updates its Capital Improvement Program for a
five-year period. The program is shaped by input from citizens, Boards & Commissions,
the school district, and Homeowner’s Associations. Proposed projects are evaluated
based on several factors, including compliance with the Comprehensive Plan and the
Town’s growth and safety needs. These projects are then presented to the Town
Council for consideration and final approval.
CIP Goals
Develop objectives that encompass all capital projects over a five-year period.
Identify funding sources while maintaining fiscal constraints.
Align projects with the Comprehensive Plan.
Base project selection on citizen input.
Ensure project objectives are realistic, relevant, and easy to understand.
Provide realistic assessments of the scope and cost of projects.
FY25 Proposed Budget
54 8/20/2024
Page 237 of 324
Summary
The Capital Improvement Plan (CIP) summary outlines the proposed investments and
expenditures across various departments for the upcoming fiscal period. This plan includes
detailed department totals, ensuring transparency and strategic allocation of resources to
enhance infrastructure, facilities, and services. The CIP aims to address current and future
community needs by prioritizing projects that promote sustainable growth, efficiency, and public
benefit. Each department's budget is carefully evaluated to align with overall organizational
goals, demonstrating a commitment to responsible financial management and long-term
planning.
The Town of Trophy Club's Capital Improvement Projects (CIP) for this budget year will encompass
several key developments. These include the construction of new pickleball courts and the implementation
of Phase II of the community pool renovation, which will also feature splash pad resurfacing. Additionally,
street infrastructure enhancements will involve concrete and asphalt repairs, along with storm drainage
improvements on Inverness Drive and Wilshire Drive. Sidewalk construction projects are planned for
Durango Drive/Parkview Drive and Turnberry/Highlands Drive.
FY25 Proposed Budget
55 8/20/2024
Page 238 of 324
Capital Improvement Projects FY 2025
PROPOSED
FY 2026
PROPOSED
FY 2027
PROPOSED
FY 2028
PROPOSED
FY 2029
PROPOSED
FY 2030
PROPOSED
Beginning Fund Balance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
Revenue
Department Capital Projects Fund $ 45,000 $ 275,000 $ 20,000 $‐ $ 440,000 $ 235,000
MUD Funding 74,500 82,000 50,000
Street Maintenance Sales Tax Fund 115,000
Storm Drainage Utility Fund 1,500,000
Parkland Dedication Fund
Hotel Occupancy Fund
Crime Control Prevention District Fund
Economic Development Corporation Fund
Tax Increment Reinvestment Zone Fund
ARPA Funding 2,300,000
Grant Funding 2,000,000
2021 CO Bonds
2023 CO Bonds 6,200,000
2025 CO Bonds 3,240,000 4,910,000
2027 CO Bonds 2,282,000 3,300,000$
2029 CO Bonds 2,942,000$
Future Bonds
Total Revenue 15,359,500$ 5,382,000$ 2,352,000$ ‐$ 3,740,000$ 3,177,000$
Projects:
2025 Streets Projects 2,990,000$ ‐$ ‐$ ‐$ ‐$ ‐$
Forest Hill Drive Street Replacement - $1.7M 1,770,000
Paint Rock Ct. Street Replacement - $410,000 410,000
Palmetto Ct Street Replacement - $810,000 810,000
2025 Sidewalk Projects 250,000
Parkview Drive - $ 80,000 80,000
Durango Drive - $45,000 45,000
Various Sidewalk Repairs - $125,000 125,000
Inverness Drive Storm Drainage Improvements 2,300,000
TC Pool Renovation 2,400,000
Pickleball Courts 1,300,000
Splashpad Resurface 20,000 20,000 20,000
Bobcat Traffic Improvements 4,500,000
Fire Station Dumpster Enclosure 25,000
Fire Station Plumbing Repair 9,500
Fire Station HVAC Replacement ‐ Qty 2 40,000
Wilshire Storm Drainage Improvements 1,500,000
Freedom Dog Park Fencing 25,000
2026 Streets Projects 4,010,000
Oakmont Dr. Street Replacement - $ 4M 4,010,000
2026 Sidewalk Projects 200,000
Skyline Drive - $ 98,000 98,000
Creekside Dr. - $ 102,000 102,000
Fire Station Lighting Project 27,000
Fire Station Paint Interior/Apparatus Bay 35,000
Fire Station Carpet Replacement 20,000
Street Light Improvements ‐ Bobcat & Parkview 200,000
Streets & Parks Shop Remodel 500,000
Police Covered Parking ‐ Town Fleet 275,000
Crosswalk Flashers ‐ Upgrade to RTC 115,000
FY25 Proposed Budget
56 8/20/2024
Page 239 of 324
Capital Improvement Projects FY 2025
PROPOSED
FY 2026
PROPOSED
FY 2027
PROPOSED
FY 2028
PROPOSED
FY 2029
PROPOSED
FY 2030
PROPOSED
2027 Streets Projects 2,080,000
Creekmere Dr. Street Replacement - $1.5M 1,510,000
Creekmere Ct. Street Replacement - $570,000 570,000
2027 Sidewalk Projects 202,000
Park Lane - $ 64,000 64,000
Durango Dr. - $ 138,000 138,000
Fire Station Apparatus Flooring ‐ 50,000
2029 Streets Projects 3,150,000
Alamosa Drive Street Replacement - $2.6M 2,640,000
Greenbriar Ct. Street Replacement - $510,000 510,000
2029 Sidewalk Projects 150,000
Rolling Rock - $ 150,000 150,000
Town Hall HVAC Replacement ‐ Qty 3 235,000
Town Hall & PD Flooring/Carpet 175,000
Town Hall Paint Interior/Exterior 120,000
Town Hall/PD Water Heater Replacements 125,000
2030 Streets Projects 2,760,000
Roaring Creek Ct. Street Replacement$420,000 420,000
Oak Village Ct. & Lane - $790,000 790,000
Timberline Dr. - $1.5M 1,550,000
2030 Sidewalk Projects 182,000
Silver Rock Drive - $ 60,000 60,000
Sonora Drive - $ 138,000 122,000
Total Expenditures 15,359,500$ 5,382,000$ 2,352,000$ ‐$ 3,740,000$ 3,177,000$
Total Excess ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
FY25 Proposed Budget
57 8/20/2024
Page 240 of 324
TOWN OF TROPHY CLUB FY 2024-2029
CAPITAL IMPROVEMENT PROJECTS
FY2025 Street Improvement Projects
PROJECT MANAGER:MATT COX
1. Forest Hill Dr, $1,770,000
Concrete Street Replacement on Forest Hill Drive
from Fresh Meadow to Indian Creek Drive,
approximately 40,000 sq ft.
2. Paint Rock Ct, $410,000
Concrete Street Replacement of Paint Rock Ct,
from Llano Dr to the end of Paint Rock Ct,
approximately 7,500 sqft.
3. Palmetto Ct, $810,000
Concrete Street Replacement of Palmetto Ct, from
DESCRIPTION
Based on the 2022 Trophy Club
Streets/Pavement Study and using the Pavement
Condition Index (PCI), Structural Strength Index
(SSI), and Overall Condition Index (OCI) ratings.
1. Forest Hill Dr- PCI 40, SSI 87.97, OCI 40
2. Paint Rock- PCI 27, SSI 100, OCI 37
3. Palmetto - PCI 37,SSI 95.74, OCI 47
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:STREETS PROJECT
2025 2026 2027 2028 2029 2030
$0.00$2,990,000.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$2,990,000.00 $0.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$2,990,000.00
PROJECT LOCATIO All three (3) above locations
IMPACT ON BUDGET:$0.00
BOND SERIES 2025
PROJECT #
PROJECT TOTAL $2,990,000.00
IMPACT:
FY25 Proposed Budget
58 8/20/2024
Page 241 of 324
2025 Sidewalk Improvement Projects
PROJECT MANAGER:MATT COX
1. Parkview Dr. $80,000
Concrete sidewalk replacement on East side of
Parkview Dr. from Durango to 424 Parkview Dr.
Approximately 7200 sq ft.
2. Durango Dr. $45,000
Concrete sidewalk replacement on south side of
Durango from Lakeshore Dr. to 207 Durango.
Approximately 4000 sq ft.
3. Various locations: $125,000
DESCRIPTION
Correcting deficiencies and tripping hazards, and
restabilizing sunken areas holding water.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:STREETS PROJECT
2025 2026 2027 2028 2029 2030
$0.00$250,000.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$250,000.00 $0.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$250,000.00
PROJECT LOCATIO DURANGO/PARKVIEW
IMPACT ON BUDGET:$0.00
BOND SERIES 2025
PROJECT #
PROJECT TOTAL $250,000.00
IMPACT:
FY25 Proposed Budget
59 8/20/2024
Page 242 of 324
Inverness Stormwater/Drainage Project
PROJECT MANAGER:MATT COX
Inverness Drive Stormwater and Drainage
Improvement Project
DESCRIPTION
Engineering reports and studies show existing
stormwater infrastucture to be undersized and
inadequate during heavy rainfall affecting 5
residential properties between Indian Creek Dr
and the golf course. Multiple floodings have
occurred inside of homes on Inverness Dr
resulting in private property damage.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:STORM DRAINAGE FUND
PROJECT
2025 2026 2027 2028 2029 2030
$0.00$2,300,000.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$2,300,000.00 $0.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$2,300,000.00
PROJECT LOCATIO Inverness
IMPACT ON BUDGET:$0.00
ARPA FUNDING
PROJECT #
PROJECT TOTAL $2,300,000.00
IMPACT:
FY25 Proposed Budget
60 8/20/2024
Page 243 of 324
TC Pool Renovation
PROJECT MANAGER:CHASE ELLIS
This project focuses on updating and adding new
amenities to the TC Community Pool. Recent
enhancements included upgrading pump room
equipment and renovating the office and restroom
areas. Future improvements will incorporate new
amenities based on community feedback.
DESCRIPTION
The current pool facility, now 20 years old, needs
updates to maintain its status as a high-quality
community resource. Over the years, wear and
tear have impacted the infrastructure,
necessitating improvements to ensure safety,
functionality, and an enjoyable experience for all
residents.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:PARKS PROJECT
2025 2026 2027 2028 2029 2030
$0.00$2,400,000.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$2,400,000.00 $0.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$1,600,000.00
CAPITAL REMAINING:$2,400,000.00
PROJECT LOCATIO TC POOL
IMPACT ON BUDGET:$0.00
BOND SERIES 2023
PROJECT #
PROJECT TOTAL $4,000,000.00
IMPACT:
FY25 Proposed Budget
61 8/20/2024
Page 244 of 324
Pickleball Courts
PROJECT MANAGER:CHASE ELLIS
The community needs dedicated Pickleball courts
to serve its residents. This project will add 6
Pickleball courts to Harmony Park.
DESCRIPTION
This project is being reviewed by the Parks &
Recreation Board to ensure that the resulting
project provides quality Picklball courts for Trophy
Club residents.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:PARKS PROJECT
2025 2026 2027 2028 2029 2030
$0.00$1,300,000.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$1,300,000.00 $0.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$1,300,000.00
PROJECT LOCATIO N/A
IMPACT ON BUDGET:$0.00
BOND SERIES 2023
PROJECT #
PROJECT TOTAL $1,300,000.00
IMPACT:
FY25 Proposed Budget
62 8/20/2024
Page 245 of 324
Splash Pad Resurfacing
PROJECT MANAGER:CHASE ELLIS
This project updates the splashpad surface by
removing the old material, addressing any
underlying issues, and installing a new, slip-
resistant surface. The upgrade will enhance safety,
appearance, and durability, improving the overall
user experience.
DESCRIPTION
The splashpad requires resurfacing to improve
safety, prevent slips, and address wear and tear.
A new surface will enhance user experience,
ensure better water flow, and extend the
splashpad's lifespan, reducing future maintenance
costs.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:PARKS PROJECT
2025 2026 2027 2028 2029 2030
$0.00$20,000.00 $0.00 $20,000.00 $0.00 $20,000.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$20,000.00 $0.00 $20,000.00 $0.00 $20,000.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$60,000.00
PROJECT LOCATIO TC POOL
IMPACT ON BUDGET:$0.00
CAPITAL PROJECTS FUND
PROJECT #
PROJECT TOTAL $60,000.00
IMPACT:
FY25 Proposed Budget
63 8/20/2024
Page 246 of 324
Bobcat Traffic Improvements
PROJECT MANAGER:MATT COX
This project involves enhancing traffic conditions on
Bobcat Boulevard, potentially including the
installation of crosswalks, 1-3 roundabouts, and/or
a traffic light. These improvements aim to increase
safety, improve traffic flow, and enhance overall
road functionality.
DESCRIPTION
The proposed traffic improvements on Bobcat
Boulevard, including crosswalks, 1-3
roundabouts, and/or a traffic light, are crucial for
enhancing road safety and traffic flow. These
upgrades will reduce congestion, improve
pedestrian safety, and increase visibility,
addressing current traffic challenges and
supporting a safer, more efficient road network.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:STREETS PROJECT
2025 2026 2027 2028 2029 2030
$0.00$2,500,000.00 $0.00 $0.00 $0.00 $0.00
$0.00$2,000,000.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$4,500,000.00 $0.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$0.00
PROJECT LOCATIO
IMPACT ON BUDGET:$0.00
BOND SERIES 2023
GRANT FUND
PROJECT #0
PROJECT TOTAL $0.00
IMPACT:
FY25 Proposed Budget
64 8/20/2024
Page 247 of 324
Fire Department Dumpster / Enclosure
PROJECT MANAGER:JASON WISE
Addition of a fire department dumpster and
enclosure on the West side of the station.
DESCRIPTION
Employees are disposing of trash in the same
method as the residential community. Trash cans
take up space in the fire bay and are subject to
weather and animals when put on the curb for
pick up. The station is considered a commercial
property and the investment in a commercial
dumpster and enclosure would prove beneficial.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:FIRE PROJECT
2025 2026 2027 2028 2029 2030
$0.00$25,000.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$25,000.00 $0.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$25,000.00
PROJECT LOCATIO FIRE STATION
IMPACT ON BUDGET:$0.00
MUD FUNDING
PROJECT #0
PROJECT TOTAL $25,000.00
IMPACT:
FY25 Proposed Budget
65 8/20/2024
Page 248 of 324
Fire Station Plumbing Repair
PROJECT MANAGER:JASON WISE
Backfall repair in 3 inch sewer pipe. Pipe backs up
every 3-4 months and leaks in the kitchen.
DESCRIPTION
Continious back up and jetting is necessary.
Plumbing company recommends exposure and
repair of 15-20 LF of 3 inch PVC pipe to repair
backfall.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:FIRE PROJECT
2025 2026 2027 2028 2029 2030
$0.00$9,500.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$9,500.00 $0.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$9,500.00
PROJECT LOCATIO FIRE STATION KITCHEN
IMPACT ON BUDGET:$0.00
MUD FUNDING
PROJECT #0
PROJECT TOTAL $9,500.00
IMPACT:
FY25 Proposed Budget
66 8/20/2024
Page 249 of 324
Fire Station HVAC Units
PROJECT MANAGER:JASON WISE
Replacement of 2 HVAC units at Fire Station.
DESCRIPTION
The Fire Station HVAC units end of life is twelve
years. The Fire Station was built in 2012. Two unit
systems and thermostats are required to be
replaced in FY25.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:FIRE PROJECT
2025 2026 2027 2028 2029 2030
$0.00$40,000.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$40,000.00 $0.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$40,000.00
PROJECT LOCATIO FIRE STATION
IMPACT ON BUDGET:$0.00
MUD FUNDING
PROJECT #0
PROJECT TOTAL $40,000.00
IMPACT:
FY25 Proposed Budget
67 8/20/2024
Page 250 of 324
Wilshire Stormwater/Drainage Project
PROJECT MANAGER:MATT COX
Wilshire Stormwater and Drainage Improvement
Project- $1,500,000.00
DESCRIPTION
Engineering reports and studies show current
existing stormwater infrastucture to be undersized
and inadequate during heavy rainfall affecting 4
residential properties between Wilshire Dr and
Trophy Club Dr. Mulitple floodings have occurred
inside of homes on Wilshire Dr resulting in private
property damage.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:STORM DRAINAGE FUND
PROJECT
2025 2026 2027 2028 2029 2030
$0.00$1,500,000.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$1,500,000.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$1,500,000.00
PROJECT LOCATIO Wilshire
IMPACT ON BUDGET:$0.00
STORM DRAINAGE UTILITY
PROJECT #0
PROJECT TOTAL $0.00
IMPACT:
FY25 Proposed Budget
68 8/20/2024
Page 251 of 324
TOWN OF TROPHY CLUB FY 2024-2029
CAPITAL IMPROVEMENT PROJECTS
Freedom Dog Park Fencing
PROJECT MANAGER:MATT COX
Installation of approximately 575' of chainlink fencing, from
the northwest corner to the northeast corner of Freedom Dog
Park. Fencing will be installed approximately 10 feet from the
existing residential property lines at the north end of the park.
Fencing will have gates installed to allow maintenance crews
access for mowing, debris, etc.
DESCRIPTION
Staff was made aware that the dogs have direct access to
the fences and rear property lines of 2815 Balmoral, 2904,
2905, and 2906 Taronga Cove. The installation of new
fencing will separate the park from private property.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:FACILITY MAINTENANCE
PROJECT
2025 2026 2027 2028 2029 2030
$0.00$25,000.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$25,000.00 $0.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$25,000.00
CAPITAL REMAINING:$0.00
PROJECT LOCATION:
IMPACT ON BUDGET:$0.00
PROJECT #0
PROJECT TOTAL $25,000.00
IMPACT:
FY25 Proposed Budget
69 8/20/2024
Page 252 of 324
FY2026 Street Improvement Projects
PROJECT MANAGER:MATT COX
1. Oakmont Dr., $4,010,000
Concrete Street Replacement on Oakmont Drive,
from Trophy Club Dr to Palmetto Ct., approximately
78,400 sq ft.
DESCRIPTION
Based on the 2022 Trophy Club
Streets/Pavement Study and using the Pavement
Condition Index (PCI), Structural Strength Index
(SSI), and Overall Condition Index (OCI) ratings.
1.Oakmont Dr.- PCI 31, SSI 86.85, OCI 31
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:STREETS PROJECT
2025 2026 2027 2028 2029 2030
$0.00$0.00 $4,010,000.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $4,010,000.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$4,010,000.00
PROJECT LOCATIO Oakmont Drive
IMPACT ON BUDGET:$0.00
BOND SERIES 2027
PROJECT #0
PROJECT TOTAL $4,010,000.00
IMPACT:
FY25 Proposed Budget
70 8/20/2024
Page 253 of 324
2026 Sidewalk Projects
PROJECT MANAGER:MATT COX
1. Skyline Dr. $98,000
New concrete sidewalk installation that will connect
2 existing sections of sidewalk on the east side of
Skyline Dr starting at Panorama Cir to 32 Skyline
Dr. Approximately 4,000 sq ft.
2. Creekside Dr. $102,000
New concrete sidewalk installation that will wrap
around on Creekside Dr from the east side of
Parkview at Durango, move south toward Creekside
DESCRIPTION
Resident safety for walking and exercising. Also
allows for children to stay out of the street when
walking to bus stop locations for school
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:STREETS PROJECT
2025 2026 2027 2028 2029 2030
$0.00$0.00 $200,000.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $200,000.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$0.00
PROJECT LOCATIO
IMPACT ON BUDGET:$0.00
BOND SERIES 2025
PROJECT #0
PROJECT TOTAL $0.00
IMPACT:
FY25 Proposed Budget
71 8/20/2024
Page 254 of 324
Fire Station Lighting Project
PROJECT MANAGER:JASON WISE
Replace 84 4-pin fluorescent and miscolored lamps
with new LED day light-colored lamps, Bodine 10C
Emergency Pack, 2x4' LED Flat Panel Light Fixture,
and Fan Switches.
DESCRIPTION
Reduce energy usage and cost of bulb
replacement. LED installation will improve lighting
hardware, visual environment, and safety.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:FIRE PROJECT
2025 2026 2027 2028 2029 2030
$0.00$0.00 $27,000.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $27,000.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$27,000.00
PROJECT LOCATIO FIRE STATION
IMPACT ON BUDGET:$0.00
MUD
PROJECT #0
PROJECT TOTAL $27,000.00
IMPACT:
FY25 Proposed Budget
72 8/20/2024
Page 255 of 324
Fire Department Paint Project
PROJECT MANAGER:JASON WISE
Update paint colors and repair sheet rock on the
interior and apparatus bay.
DESCRIPTION
The fire station was built in 2011. Paint is faded
and sheet rock is damaged from roof leaks.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:FIRE PROJECT
2025 2026 2027 2028 2029 2030
$0.00$0.00 $35,000.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $35,000.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$35,000.00
PROJECT LOCATIO FIRE STATION
IMPACT ON BUDGET:$0.00
MUD FUNDING
PROJECT #0
PROJECT TOTAL $35,000.00
IMPACT:
FY25 Proposed Budget
73 8/20/2024
Page 256 of 324
Fire Station Carpet Replacement
PROJECT MANAGER:JASON WISE
Carpet removal and installation for all offices,
training room, bedrooms, and storage areas.
DESCRIPTION
Original carpet from 2011. Stains, tears, and
discoloration are present.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:FIRE PROJECT
2025 2026 2027 2028 2029 2030
$0.00$0.00 $20,000.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $20,000.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$20,000.00
PROJECT LOCATIO FIRE STATION
IMPACT ON BUDGET:$0.00
MUD FUNDING
PROJECT #0
PROJECT TOTAL $20,000.00
IMPACT:
FY25 Proposed Budget
74 8/20/2024
Page 257 of 324
Street Lights at Bobcat and Parkview
PROJECT MANAGER:MATT COX
Upgrade street lighting on Bobcat Blvd. and
Parkview Dr. to meet Town's minimum standards
on distances between light poles. Proposal will
include an additional 29 decorative light poles on
Bobcat and Parkview. Waiting on final proposal
from Oncor.
DESCRIPTION
The existing lighting on Bobcat and appoximately
1,500 ft on Parkview do not meet the Town's
minimum standards on distances between light
poles. The inadequate lighting presents safety
concerns at night for pedestrians and drivers.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:STREETS PROJECT
2025 2026 2027 2028 2029 2030
$0.00$0.00 $200,000.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $200,000.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$200,000.00
CAPITAL REMAINING:$0.00
PROJECT LOCATIO Bobcat and Parkview
IMPACT ON BUDGET:$0.00
BOND SERIES 2025
PROJECT #
PROJECT TOTAL $200,000.00
IMPACT:
FY25 Proposed Budget
75 8/20/2024
Page 258 of 324
Streets and Parks Shop Remodel
PROJECT MANAGER:MATT COX
This project involves remodeling the Streets and
Parks shop to include a new second-floor storage
area, adding over 900 square feet of space. The
expansion will enhance storage capacity, improve
organization, and better support the operational
needs of the departments.
DESCRIPTION
The addition of a second-floor storage area is
essential for expanding storage capacity and
improving organization. This remodel will allow for
better management of equipment and supplies,
streamline operations, and support the growing
needs of the Streets and Parks department,
ultimately enhancing overall efficiency.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:FACILITY MAINTENANCE
PROJECT
2025 2026 2027 2028 2029 2030
$0.00$0.00 $500,000.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $500,000.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$500,000.00
PROJECT LOCATIO Street and Parks Shop
IMPACT ON BUDGET:$0.00
BOND SERIES 2025
PROJECT #
PROJECT TOTAL $500,000.00
IMPACT:
FY25 Proposed Budget
76 8/20/2024
Page 259 of 324
Town Hall: Police Parking Lot
PROJECT MANAGER:PATRICK ARATA
Covered parking for patrol units and the police lock-
up area will be provided, including 16 parking
spaces and a sheltered area adjacent to the holding
cell door. This will protect town-owned assets from
hail and sun damage.
DESCRIPTION
Covered parking is essential to protect patrol units
and equipment from hail and sun damage. This
will extend the lifespan of town-owned vehicles,
reduce maintenance costs, and ensure that patrol
units are always ready for immediate use. This
investment safeguards valuable assets and
supports effective law enforcement operations.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:POLICE PROJECT
2025 2026 2027 2028 2029 2030
$0.00$0.00 $275,000.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $275,000.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$275,000.00
PROJECT LOCATIO TOWN HALL
IMPACT ON BUDGET:$0.00
CAPITAL PROJECTS FUND
PROJECT #
PROJECT TOTAL $275,000.00
IMPACT:
FY25 Proposed Budget
77 8/20/2024
Page 260 of 324
Upgrade Crosswalk Flashers to RTC
PROJECT MANAGER:MATT COX
Upgrading the crosswalk software and hardware is
essential for improving communication and
synchronization across the Town's crosswalks.
DESCRIPTION
Upgrading the crosswalk software and hardware
will enhance communication and synchronization
between crosswalks, improving pedestrian safety
and traffic flow throughout the Town. This update
will ensure more reliable operation, reduce delays,
and better manage crosswalk activity, benefiting
both pedestrians and drivers.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:STREETS PROJECT
2025 2026 2027 2028 2029 2030
$0.00$0.00 $115,000.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $115,000.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$115,000.00
PROJECT LOCATIO TOWN CROSSWALKS
IMPACT ON BUDGET:$0.00
STREET MAINTENANCE FUND
PROJECT #
PROJECT TOTAL $115,000.00
IMPACT:
FY25 Proposed Budget
78 8/20/2024
Page 261 of 324
FY2027 Street Improvement Projects
PROJECT MANAGER:MATT COX
1. Creekmere Dr, $1,510,000
Concrete Street Replacement of Creekmere Dr,
from Indian Creek Dr to Indian Creek Dr,
approximately 40,000 sq ft.
2. Creekmere Ct, $570,000
Concrete Street Replacement of Creekmere Ct
approximately 12,500 sq ft.
DESCRIPTION
Based on the 2022 Trophy Club
Streets/Pavement Study and using the Pavement
Condition Index (PCI), Structural Strength Index
(SSI), and Overall Condition Index (OCI) ratings.
1. Creekmere Dr- PCI 33, SSI 93.61, OCI 43
2. Creekmere Ct- PCI 56, SSI 100, OCI 66
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:STREETS PROJECT
2025 2026 2027 2028 2029 2030
$0.00$0.00 $0.00 $2,080,000.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $2,080,000.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$2,080,000.00
PROJECT LOCATIO Two (2) locations above
IMPACT ON BUDGET:$0.00
BOND SERIES 2027
PROJECT #
PROJECT TOTAL $2,080,000.00
IMPACT:
FY25 Proposed Budget
79 8/20/2024
Page 262 of 324
2027 Sidewalk Project
PROJECT MANAGER:MATT COX
1. Park Ln. $64,000
New concrete sidewalk installation that will connect
2 existing sections of sidewalk from the west side of
Park Ln moving north from Durango Dr, then
turning east to Parkview Dr. Approximately 4,800
sq ft.
2. Durango Dr. $138,000
New concrete sidewalk installation that will start at
the far west end of Durango on both sides of the
DESCRIPTION
Resident safety for walking and exercising. Also
allows for children to stay out of the street when
walking to bus stop locations for school
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:STREETS PROJECT
2025 2026 2027 2028 2029 2030
$0.00$0.00 $0.00 $200,000.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $200,000.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$0.00
PROJECT LOCATIO
IMPACT ON BUDGET:$0.00
BOND SERIES 2027
PROJECT #0
PROJECT TOTAL $0.00
IMPACT:
FY25 Proposed Budget
80 8/20/2024
Page 263 of 324
Fire Station Apparatus Floor
PROJECT MANAGER:JASON WISE
Installation of Polycrete and Primer for the
apparatus bay and connected rooms.
DESCRIPTION
Cracked flooring, discoloration and chipped
striping.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:FIRE PROJECT
2025 2026 2027 2028 2029 2030
$0.00$0.00 $0.00 $50,000.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $50,000.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$50,000.00
PROJECT LOCATIO FIRE STATION BAY
IMPACT ON BUDGET:$0.00
MUD FUNDING
PROJECT #0
PROJECT TOTAL $50,000.00
IMPACT:
FY25 Proposed Budget
81 8/20/2024
Page 264 of 324
FY2029 Street Improvement Projects
PROJECT MANAGER:MATT COX
1. Alamosa Dr, $2,640,000
Concrete Street Replacement of Alamosa Dr
approximately 57,000 sq ft.
2. Greenbriar Ct, $510,000
Concrete Street Replacement of Greenbriar
approximately 12,000 sq ft.
DESCRIPTION
Based on the 2022 Trophy Club
Streets/Pavement Study and using the Pavement
Condition Index (PCI), Structural Strength Index
(SSI), and Overall Condition Index (OCI) ratings.
1.Alamosa Dr- PCI 55, SSI 82.83, OCI 55
2.Greenbriar Ct- PCI 43, SSI 100, OCI 53
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:STREETS PROJECT
2025 2026 2027 2028 2029 2030
$0.00$0.00 $0.00 $0.00 $0.00 $3,150,000.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $3,150,000.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$3,150,000.00
PROJECT LOCATIO Alamosa and Greenbriar
IMPACT ON BUDGET:$0.00
BOND SERIES 2027
PROJECT #
PROJECT TOTAL $3,150,000.00
IMPACT:
FY25 Proposed Budget
82 8/20/2024
Page 265 of 324
2029 Sidewalk Projects
PROJECT MANAGER:MATT COX
1.Rolling Rock to Village Trl. $150,000
New concrete sidewalk installation that will begin on the
west side of Rolling Rock Dr at Durango Dr moving
north. The sidewalk will follow all the way around onto
Village Trl and connect back into Durango Dr.
Approximately 11,200 sq ft.
DESCRIPTION
Resident safety for walking and exercising. Also
allows for children safer routes to walk to school
and stay out of the roadway.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:STREETS PROJECT
2025 2026 2027 2028 2029 2030
$0.00$0.00 $0.00 $0.00 $0.00 $200,000.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $200,000.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$0.00
PROJECT LOCATIO
IMPACT ON BUDGET:$0.00
BOND SERIES 2027
PROJECT #0
PROJECT TOTAL $0.00
IMPACT:
FY25 Proposed Budget
83 8/20/2024
Page 266 of 324
Town Hall Roof Top Units (HVAC)
PROJECT MANAGER:MATT COX
This project will replace 3 roof top HVAC units at
Town Hall.
DESCRIPTION
General Fund-Fund Balance-Typical life
expectancy +15 years, with routine annual
maintenance
The three rooftop HVAC units are aging and
costly to maintain. Replacing them will improve
energy efficiency, lower repair costs, and ensure
reliable climate control.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:FACILITY MAINTENANCE
PROJECT
2025 2026 2027 2028 2029 2030
$235,000.00$0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$235,000.00$0.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$235,000.00
PROJECT LOCATIO TOWN HALL
IMPACT ON BUDGET:$0.00
CAPITAL PROJECTS FUND
PROJECT #
PROJECT TOTAL $235,000.00
IMPACT:
FY25 Proposed Budget
84 8/20/2024
Page 267 of 324
Town Hall & PD Flooring/Carpet
PROJECT MANAGER:MATT COX
This project involves installing new flooring at both
Town Hall and the Police Department. The upgrade
will enhance durability, improve aesthetics, and
ensure a safer and more functional environment for
staff and visitors.
DESCRIPTION
The existing flooring at Town Hall and the Police
Department is worn and damaged, impacting both
safety and appearance. New flooring will provide
a more durable, attractive, and easy-to-maintain
surface, improving overall functionality and
reducing long-term maintenance costs. Typical
life expectancy of flooring is 8-12 years.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:FACILITY MAINTENANCE
PROJECT
2025 2026 2027 2028 2029 2030
$0.00$0.00 $0.00 $0.00 $0.00 $175,000.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $175,000.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$175,000.00
PROJECT LOCATIO TOWN HALL
IMPACT ON BUDGET:$0.00
CAPITAL PROJECTS FUND
PROJECT #
PROJECT TOTAL $175,000.00
IMPACT:
FY25 Proposed Budget
85 8/20/2024
Page 268 of 324
Town Hall Paint Interior/Exterior
PROJECT MANAGER:MATT COX
This project involves repainting both the interior and
exterior of Town Hall. The update will refresh the
appearance, protect surfaces, and enhance the
overall aesthetic and longevity of the building
DESCRIPTION
Repainting is necessary to protect and maintain
the buildings' surfaces, prevent deterioration, and
improve visual appeal. The update will enhance
the overall aesthetics, extend the lifespan of the
facilities, and create a more welcoming
environment for residents and staff.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:FACILITY MAINTENANCE
PROJECT
2025 2026 2027 2028 2029 2030
$0.00$0.00 $0.00 $0.00 $0.00 $120,000.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $120,000.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$120,000.00
PROJECT LOCATIO TOWN HALL
IMPACT ON BUDGET:$0.00
CAPITAL PROJECTS FUND
PROJECT #
PROJECT TOTAL $120,000.00
IMPACT:
FY25 Proposed Budget
86 8/20/2024
Page 269 of 324
Town Hall/PD add new Water Heaters
PROJECT MANAGER:MATT COX
This project involves replacing the existing electric
water heaters at Town Hall with new tankless gas
water heaters. The upgrade will improve energy
efficiency, provide on-demand hot water, and
reduce overall energy costs, enhancing the facility's
operational effectiveness and sustainability.
DESCRIPTION
Switching to tankless gas water heaters will
increase energy efficiency and lower operating
costs by providing on-demand hot water without
the need for a large storage tank. This upgrade
will reduce energy consumption, minimize space
usage, and improve overall performance
compared to the existing electric water heaters.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:FACILITY MAINTENANCE
PROJECT
2025 2026 2027 2028 2029 2030
$0.00$0.00 $0.00 $0.00 $0.00 $125,000.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $125,000.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$125,000.00
PROJECT LOCATIO TOWN HALL
IMPACT ON BUDGET:$0.00
CAPITAL PROJECTS FUND
PROJECT #
PROJECT TOTAL $125,000.00
IMPACT:
FY25 Proposed Budget
87 8/20/2024
Page 270 of 324
FY2030 Street Improvement Project
PROJECT MANAGER:MATT COX
1. Roaring Creek Ct, $420,000
Concrete Street Replacement of Roaring Cree Ct,
from Creek Courts Dr to end of Roaring Creet Ct,
approvimately 6,500 sq ft.
2. Oak Village Ct & Ln, $790,000
Concrete Street Replacement of Oak Village Ct &
Ln, approximately 18,000 sq ft.
3. Timberline Dr, $1,550,000
Concrete Street Replacement of Timberline Dr.
from Indian Creek and 1 Timberline Dr to 39
DESCRIPTION
Based on the 2022 Trophy Club
Streets/Pavement Study and using the Pavement
Condition Index (PCI), Structural Strength Index
(SSI), and Overall Condition Index (OCI) ratings.
1.Roaring Creek Ct- PCI 34, SSI 82.83, OCI 34
2.Oak Village Ct & Ln- PCI 55, SSI 91.49, OCI 65
3.Timberline- PCI 36, SSI 100, OCI 46
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:STREETS PROJECT
2025 2026 2027 2028 2029 2030
$2,760,000.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$2,760,000.00$0.00 $0.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$2,760,000.00
PROJECT LOCATIO All three (3) locations above
IMPACT ON BUDGET:$0.00
BOND SERIES 2030
PROJECT #
PROJECT TOTAL $2,760,000.00
IMPACT:
FY25 Proposed Budget
88 8/20/2024
Page 271 of 324
2030 Sidewalk Projects
PROJECT MANAGER:MATT COX
1.Silver Rock Dr. $60,000
New concrete sidewalk installation on the north side of
Silver Rock Dr starting at Village Trl moving east to
Durango Dr. Approximately 4400 sq ft.
2.Sonora Dr. $122,000
New concrete sidewalk installation on the east side of
Sonora Dr starting at Monterey Dr moving south to
connect to the existing sidewalk on Village Trl.
Approximately 9200 sq ft.
DESCRIPTION
Resident safety for walking and exercising. Also
allows for children safer routes to walk to school
and stay out of the roadway.
JUSTIFICATION
FUNDING TIMELINE
PROGRAM:STREETS PROJECT
2025 2026 2027 2028 2029 2030
$200,000.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$0.00$0.00 $0.00 $0.00 $0.00 $0.00
$200,000.00$0.00 $0.00 $0.00 $0.00 $0.00
TOTAL:
PROJECT COST:
PROJECT LOCATION:
IMPACT ON OPERATING BUDGET:
PREVIOUS APPROVED ALLOCATION:$0.00
CAPITAL REMAINING:$0.00
PROJECT LOCATIO
IMPACT ON BUDGET:$0.00
BOND SERIES 2029
PROJECT #0
PROJECT TOTAL $0.00
IMPACT:
FY25 Proposed Budget
89 8/20/2024
Page 272 of 324
FY25 Proposed Budget
90
8/20/2024Page 273 of 324
Capital Equipment Replacement FY 2025
PROPOSED
FY 2026
PROPOSED
FY 2027
PROPOSED
FY 2028
PROPOSED
FY 2029
PROPOSED
FY 2030
PROPOSED
Beginning Fund Balance 2,359,096$ 2,359,096$ 2,359,096$ 2,359,096$ 2,359,096$ 2,359,096$
Revenue
Department Capital Projects Fund $ 412,000 $ 188,000 $ 154,000 $ 140,000 $ 140,000 $ 90,000
MUD Funding 41,500 16,000
Street Maintenance Sales Tax Fund ‐
Storm Drainage Utility Fund
Parkland Dedication Fund ‐
Hotel Occupancy Fund
Crime Control Prevention District Fund
Economic Development Corporation Fund
Tax Increment Reinvestment Zone Fund
Grant Funding ‐
Future Bonds
Total Revenue 453,500$ 204,000$ 154,000$ 140,000$ 140,000$ 90,000$
Equipment Replacement:
2025 Police Equipment Replacement $ 60,000 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐
Rugged Laptops 60,000 ‐ ‐ ‐ ‐ ‐
2025 Fire/EMS Equipment Replacement 165,500 ‐ ‐ ‐ ‐ ‐
EMS+ Asset Replacement Program 90,000 ‐ ‐ ‐ ‐ ‐
Mobile Radios ‐ In Vehicle 68,000 ‐ ‐ ‐ ‐ ‐
Bullard LDX Thermal Imager 7,500 ‐ ‐ ‐ ‐ ‐
2025 Parks & Rec Equipment Replacement 85,000 48,000 14,000 ‐ ‐ ‐
Kubota Utility Tractor 85,000 ‐ ‐ ‐ ‐ ‐
Sand Pro Infield Spreader ‐ 28,000 ‐ ‐ ‐ ‐
Toro Z Master 5000 ‐ 20,000 ‐ ‐ ‐ ‐
Lesco HPS Ride On Spreader ‐ Qty 2 ‐ ‐ 14,000 ‐ ‐ ‐
2025 Community Development Equipment Replacement 93,000 ‐ ‐ ‐ ‐ ‐
Graco LineLazer 15,000 ‐ ‐ ‐ ‐ ‐
Graco LineDriver 9,000 ‐ ‐ ‐ ‐ ‐
Hotsy Pressure Washer 30,000 ‐ ‐ ‐ ‐ ‐
Husqvarna Street Saw 39,000 ‐ ‐ ‐ ‐ ‐
2025 IS Equipment Replacement 50,000 ‐ ‐ ‐ ‐ ‐
Capital Replacements 50,000 ‐ ‐ ‐ ‐ ‐
2026 Fire/EMS Equipment Replacement ‐ 106,000 ‐ ‐ ‐ ‐
EMS+ Asset Replacement Program ‐ 90,000 ‐ ‐ ‐ ‐
Unimac Hardmount Washer Extractor ‐ 16,000 ‐ ‐ ‐ ‐
2026 IS Equipment Replacement ‐ 50,000 ‐ ‐ ‐ ‐
Capital Replacements ‐ 50,000 ‐ ‐ ‐ ‐
2027 Fire/EMS Equipment Replacement ‐ ‐ 90,000 ‐ ‐ ‐
EMS+ Asset Replacement Program ‐ ‐ 90,000 ‐ ‐ ‐
2027 IS Equipment Replacement ‐ ‐ 50,000 ‐ ‐ ‐
Capital Replacements ‐ ‐ 50,000 ‐ ‐ ‐
2028 Fire/EMS Equipment Replacement ‐ ‐ ‐ 90,000 ‐ ‐
EMS+ Asset Replacement Program ‐ ‐ ‐ 90,000 ‐ ‐
2028 IS Equipment Replacement ‐ ‐ ‐ 50,000 ‐ ‐
Capital Replacements ‐ ‐ ‐ 50,000 ‐ ‐
2029 Fire/EMS Equipment Replacement ‐ ‐ ‐ ‐ 90,000 ‐
EMS+ Asset Replacement Program ‐ ‐ ‐ ‐ 90,000 ‐
2029 IS Equipment Replacement ‐ ‐ ‐ ‐ 50,000 ‐
Capital Replacements ‐ ‐ ‐ ‐ 50,000 ‐
2030 Fire/EMS Equipment Replacement ‐ ‐ ‐ ‐ ‐ 90,000
EMS+ Asset Replacement Program ‐ ‐ ‐ ‐ ‐ 90,000
Total Equipment Replacement 453,500$ 204,000$ 154,000$ 140,000$ 140,000$ 90,000$
Ending Fund Balance 2,359,096$ 2,359,096$ 2,359,096$ 2,359,096$ 2,359,096$ 2,359,096$
FY25 Proposed Budget
91 8/20/2024
Page 274 of 324
CAPITAL EQUIPMENT ITEM Replacement Police Laptop Compu
CATEGORY VEHICLE
VEHICLE INFORMATION
MANUFACTURER:Dell
MODEL:Dell Latitude 7330 Rugged Laptop
PURCHASE INFORMATION
ACQUIRED DATE 10/1/2024
PURCHASE PRICE $60,000.00
END OF LIFE DATE 9/30/2029
FLEET #0
BUDGET INFORMATION
YEARS OF LIFE 5
YEARLY INFLATIONARY FACTOR $1,800.00
YEARLY TRANSFER $13,800.00
FUNDING TIMELINE
2024 2025 2026 2027 2028 2029
TOTAL
$0.00 $60,000.00 $0.00 $0.00 $0.00 $70,000.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $60,000.00 $0.00 $0.00 $70,000.00$0.00
New Request
JUSTIFICATION
The Current laptop computers are outdated and are at the
end of there useful life.
IT Budget funding
DESCRIPTION
Replacement 15 Patrol Laptop Computers.
IT Budget plan.
DIVISIONDEPARTMENTPOLICE
POLICE EQUIPMENT REPLACEMENT FUND
Investment Decision
Approved By Finance
FY25 Proposed Budget
92 8/20/2024
Page 275 of 324
CAPITAL EQUIPMENT ITEM EMS+ Program (6‐year Contract)
CATEGORY OTHER
VEHICLE INFORMATION
MANUFACTURER:
MODEL:
PURCHASE INFORMATION
ACQUIRED DATE 10/1/2024
PURCHASE PRICE $538,096.02
END OF LIFE DATE 10/1/2030
FLEET #0
BUDGET INFORMATION
YEARS OF LIFE 6
YEARLY INFLATIONARY FACTOR $16,142.88
YEARLY TRANSFER $105,825.55
FUNDING TIMELINE
2024 2025 2026 2027 2028 2029
TOTAL
$0.00 $89,682.67 $89,682.67 $89,682.67 $89,682.67 $89,682.67
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $89,682.67 $89,682.67 $89,682.67 $89,682.67$89,682.67
New Request
JUSTIFICATION
The EMS+ Program offers predictable financial planning,
simplifying budgeting and procurement by consolidating costs
into a single invoice. It also allows for future technology
upgrades, ensuring adaptability without major contractual
issues.
DESCRIPTION
TCFD is requesting to participate in the EMS+ Program
offered by Stryker. This is a financed structured program
that is tailored to streamlining our Stryker equipment and
service plans into one consistent payment.
DIVISION EMERGENCY MEDICAL SERVICESDEPARTMENTFIRE
FIRE EQUIPMENT REPLACEMENT FUND
Investment Decision
Approved By Finance
FY25 Proposed Budget
93 8/20/2024
Page 276 of 324
CAPITAL EQUIPMENT ITEM Fire Department Mobile Radios
CATEGORY RADIOS
VEHICLE INFORMATION
MANUFACTURER:
MODEL:
PURCHASE INFORMATION
ACQUIRED DATE 10/1/2024
PURCHASE PRICE $68,000.00
END OF LIFE DATE 10/1/2029
FLEET #0
BUDGET INFORMATION
YEARS OF LIFE 5
YEARLY INFLATIONARY FACTOR $2,040.00
YEARLY TRANSFER $15,640.00
FUNDING TIMELINE
2024 2025 2026 2027 2028 2029
TOTAL
$0.00 $68,000.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $68,000.00 $0.00 $0.00 $0.00$0.00
New Request
JUSTIFICATION
The department aims to replace ten APX 7500 mobile radios
due to Motorola discontinuing the series, which limits future
repair services. Timely updates are needed to avoid service
issues.
DESCRIPTION
TCFD requests 10 APX 8500 mobile radios for emergency
vehicles. Motorola Solutions is the preferred provider to
ensure compatibility with the existing system, and their
hardware/software is crucial for managing emergency
incidents.
DIVISION EMERGENCY MEDICAL SERVICESDEPARTMENTFIRE
FIRE EQUIPMENT REPLACEMENT FUND
Investment Decision
Approved By Finance
FY25 Proposed Budget
94 8/20/2024
Page 277 of 324
CAPITAL EQUIPMENT ITEM Bullard LDX Thermal Imager
CATEGORY OTHER
VEHICLE INFORMATION
MANUFACTURER:Bullard
MODEL:LDX
PURCHASE INFORMATION
ACQUIRED DATE 10/1/2024
PURCHASE PRICE $7,500.00
END OF LIFE DATE 10/1/2029
FLEET #0
BUDGET INFORMATION
YEARS OF LIFE 5
YEARLY INFLATIONARY FACTOR $225.00
YEARLY TRANSFER $1,725.00
FUNDING TIMELINE
2024 2025 2026 2027 2028 2029
TOTAL
$0.00 $7,500.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $7,500.00 $0.00 $0.00 $0.00$0.00
New Request
JUSTIFICATION
Thermal imaging cameras can detect heat signatures that
indicate hidden fires, overheating electrical components, or
other potential hazards that are not visible to the naked eye.
Early detection allows firefighters to intervene before these
hazards escalate, preventing further damage or injury. The
current device has been in service for 9 years and due for a
DESCRIPTION
TCFD is requesting a replacement for the 2015 Bullard LDX
Thermal Imaging Camera (TIC). This device is used in rescue
and fire attack scenarios with limited visibility.
DIVISION EMERGENCY MEDICAL SERVICESDEPARTMENTFIRE
FIRE EQUIPMENT REPLACEMENT FUND
Investment Decision
Approved By Finance
FY25 Proposed Budget
95 8/20/2024
Page 278 of 324
CAPITAL EQUIPMENT ITEM Kubota MX6000HSTC Utility Tracto
CATEGORY OTHER
VEHICLE INFORMATION
MANUFACTURER:Kubota
MODEL:MX6000HSTC
PURCHASE INFORMATION
ACQUIRED DATE 10/1/2025
PURCHASE PRICE $85,000.00
END OF LIFE DATE 10/1/3034
FLEET #0
BUDGET INFORMATION
YEARS OF LIFE 10
YEARLY INFLATIONARY FACTOR $2,550.00
YEARLY TRANSFER $11,050.00
FUNDING TIMELINE
2024 2025 2026 2027 2028 2029
TOTAL
$0.00 $85,000.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $85,000.00 $0.00 $0.00 $0.00$0.00
New Request
JUSTIFICATIONDESCRIPTION
This Tractor is for the replacement of the current 2008 John
Deer Utility Tractor that is 6 years past its 10 year useful
life. We would purchase new 10/1 and then start the
yearly transfer breakdown for the next 10 years.
DIVISION PARKSDEPARTMENTPARKS AND RECREATION
PARKS AND RECREATION EQUIPMENT REPLACEMENT FUND
Investment Decision
Approved By Finance
FY25 Proposed Budget
96 8/20/2024
Page 279 of 324
CAPITAL EQUIPMENT ITEM Graco LineLazer
CATEGORY OUTDOOR POWER EQUIPTMENT
VEHICLE INFORMATION
MANUFACTURER:Graco
MODEL:17U805
PURCHASE INFORMATION
ACQUIRED DATE 10/1/2024
PURCHASE PRICE $15,000.00
END OF LIFE DATE 10/1/2029
FLEET #0
BUDGET INFORMATION
YEARS OF LIFE 3
YEARLY INFLATIONARY FACTOR $450.00
YEARLY TRANSFER $5,450.00
FUNDING TIMELINE
2024 2025 2026 2027 2028 2029
TOTAL
$0.00 $15,000.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $15,000.00 $0.00 $0.00 $0.00$0.00
New Request
JUSTIFICATION
Replacing current LineLazer 3400 with new heavy duty paint
striper that has the ability to put down double stripes. Current
striper is having issues with pressure build‐up and is outside
of warranty.
DESCRIPTION
DIVISIONDEPARTMENTCOMMUNITY DEVELOPMENT
COMMUNITY DEVELOPMENT EQUIPMENT REPALCEMENT FUND
Investment Decision
Approved By Finance
FY25 Proposed Budget
97 8/20/2024
Page 280 of 324
CAPITAL EQUIPMENT ITEM Graco LineDriver
CATEGORY OUTDOOR POWER EQUIPTMENT
VEHICLE INFORMATION
MANUFACTURER:Graco
MODEL:LineDriver
PURCHASE INFORMATION
ACQUIRED DATE 10/1/2024
PURCHASE PRICE $9,000.00
END OF LIFE DATE 10/1/2027
FLEET #0
BUDGET INFORMATION
YEARS OF LIFE 3
YEARLY INFLATIONARY FACTOR $270.00
YEARLY TRANSFER $3,270.00
FUNDING TIMELINE
2024 2025 2026 2027 2028 2029
TOTAL
$0.00 $9,000.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $9,000.00 $0.00 $0.00 $0.00$0.00
New Request
JUSTIFICATION
New piece of equipment used to provide straighter, accurate
and more stable lines. This also helps with taking fatigue off of
staff when striping long sections and on hills. Annual striping
allows for brighter lines for drivers to see and for vehicles that
have the line detection be able to better see the lines with
their sensors
DESCRIPTION
DIVISIONDEPARTMENTCOMMUNITY DEVELOPMENT
COMMUNITY DEVELOPMENT EQUIPMENT REPALCEMENT FUND
Investment Decision
Approved By Finance
FY25 Proposed Budget
98 8/20/2024
Page 281 of 324
CAPITAL EQUIPMENT ITEM Hotsy Pressure Washer
CATEGORY OTHER
VEHICLE INFORMATION
MANUFACTURER:Hotsy
MODEL:HSS‐503069E
PURCHASE INFORMATION
ACQUIRED DATE 10/1/2024
PURCHASE PRICE $30,000.00
END OF LIFE DATE 10/1/2031
FLEET #0
BUDGET INFORMATION
YEARS OF LIFE 7
YEARLY INFLATIONARY FACTOR $900.00
YEARLY TRANSFER $5,185.71
FUNDING TIMELINE
2024 2025 2026 2027 2028 2029
TOTAL
$0.00 $30,000.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $30,000.00 $0.00 $0.00 $0.00$0.00
New Request
JUSTIFICATION
Replacing the current pressure washer, which is 11 years old
and 4 years past warranty, as it is starting to have issues.
DESCRIPTION
DIVISIONDEPARTMENTCOMMUNITY DEVELOPMENT
COMMUNITY DEVELOPMENT EQUIPMENT REPALCEMENT FUND
Investment Decision
Approved By Finance
FY25 Proposed Budget
99 8/20/2024
Page 282 of 324
CAPITAL EQUIPMENT ITEM Husqvarna Street Saw
CATEGORY OTHER
VEHICLE INFORMATION
MANUFACTURER:Husqvarna
MODEL: FS5000D Concrete Saw
PURCHASE INFORMATION
ACQUIRED DATE 10/1/2024
PURCHASE PRICE $39,000.00
END OF LIFE DATE 10/1/2026
FLEET #0
BUDGET INFORMATION
YEARS OF LIFE 8
YEARLY INFLATIONARY FACTOR $1,170.00
YEARLY TRANSFER $6,045.00
FUNDING TIMELINE
2024 2025 2026 2027 2028 2029
TOTAL
$0.00 $39,000.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $39,000.00 $0.00 $0.00 $0.00$0.00
New Request
JUSTIFICATION
Believed to be purchased around 2008 timeframe. New saw
has capabilities to assist in straight cuts, give more power to
the blade to prevent stopping, and a tier 4 engine for EPA
compliance
DESCRIPTION
Husqvarna FS5000D Concrete Saw
DIVISIONDEPARTMENTCOMMUNITY DEVELOPMENT
COMMUNITY DEVELOPMENT EQUIPMENT REPALCEMENT FUND
Investment Decision
Approved By Finance
FY25 Proposed Budget
100 8/20/2024
Page 283 of 324
CAPITAL EQUIPMENT ITEM UniMac Hardmount Washer Extrac
CATEGORY OTHER
VEHICLE INFORMATION
MANUFACTURER:
MODEL:
PURCHASE INFORMATION
ACQUIRED DATE 10/1/2025
PURCHASE PRICE $16,000.00
END OF LIFE DATE
FLEET #0
BUDGET INFORMATION
YEARS OF LIFE 15
YEARLY INFLATIONARY FACTOR $480.00
YEARLY TRANSFER $1,546.67
FUNDING TIMELINE
2024 2025 2026 2027 2028 2029
TOTAL
$0.00 $0.00 $16,000.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00$16,000.00
New Request
JUSTIFICATION
Replacing the 2011 PPE extractor ensures compliance with
safety standards, enhances efficiency, improves firefighter
health, and offers long‐term cost savings. This investment
addresses obsolescence and reliability, supporting the
department's high safety and readiness standards.
DESCRIPTION
TCFD is requesting the replacement of a 2011 PPE
Extractor. This machinery is used to clean bunker gear after
exposure to carcinogens, toxins, and pathogens. The
current extractor is the original machine with some
modifications and maintenance over the years.
DIVISION EMERGENCY MEDICAL SERVICESDEPARTMENTFIRE
FIRE EQUIPMENT REPLACEMENT FUND
Investment Decision
Approved By Finance
FY25 Proposed Budget
101 8/20/2024
Page 284 of 324
CAPITAL EQUIPMENT ITEM Sand Pro Infield Spreader
CATEGORY OTHER
VEHICLE INFORMATION
MANUFACTURER:Toro
MODEL:Sand Pro Infield Spreader 5040
PURCHASE INFORMATION
ACQUIRED DATE 10/1/2025
PURCHASE PRICE $28,000.00
END OF LIFE DATE 10/1/2031
FLEET #0
BUDGET INFORMATION
YEARS OF LIFE 7
YEARLY INFLATIONARY FACTOR $840.00
YEARLY TRANSFER $4,840.00
FUNDING TIMELINE
2024 2025 2026 2027 2028 2029
TOTAL
$0.00 $0.00 $28,000.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00$28,000.00
New Request
JUSTIFICATIONDESCRIPTION
This is to replace our current 2017 model that we use for all
of our ballfields.
DIVISION PARKSDEPARTMENTPARKS AND RECREATION
PARKS AND RECREATION EQUIPMENT REPLACEMENT FUND
Investment Decision
Approved By Finance
FY25 Proposed Budget
102 8/20/2024
Page 285 of 324
CAPITAL EQUIPMENT ITEM Zero Turn Mower
CATEGORY LAWNMOWER
VEHICLE INFORMATION
MANUFACTURER:Toro
MODEL:Z Master 5000
PURCHASE INFORMATION
ACQUIRED DATE 10/1/2025
PURCHASE PRICE $20,000.00
END OF LIFE DATE 10/1/2030
FLEET #0
BUDGET INFORMATION
YEARS OF LIFE 6
YEARLY INFLATIONARY FACTOR $600.00
YEARLY TRANSFER $3,933.33
FUNDING TIMELINE
2024 2025 2026 2027 2028 2029
TOTAL
$0.00 $0.00 $20,000.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00$20,000.00
New Request
JUSTIFICATIONDESCRIPTION
This Toro Zero Turn Mower is to replace our current 2018
model. This mower is used for field and median mowing.
DIVISION PARKSDEPARTMENTPARKS AND RECREATION
PARKS AND RECREATION EQUIPMENT REPLACEMENT FUND
Investment Decision
Approved By Finance
FY25 Proposed Budget
103 8/20/2024
Page 286 of 324
CAPITAL EQUIPMENT ITEM LESCO Spreaders (2)
CATEGORY OTHER
VEHICLE INFORMATION
MANUFACTURER:LESCO
MODEL:HPS Ride on Spreader 125 lb
PURCHASE INFORMATION
ACQUIRED DATE 10/1/2026
PURCHASE PRICE $14,000.00
END OF LIFE DATE 10/1/2034
FLEET #0
BUDGET INFORMATION
YEARS OF LIFE 10
YEARLY INFLATIONARY FACTOR $420.00
YEARLY TRANSFER $1,820.00
FUNDING TIMELINE
2024 2025 2026 2027 2028 2029
TOTAL
$0.00 $0.00 $0.00 $14,000.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $14,000.00 $0.00 $0.00$0.00
New Request
JUSTIFICATIONDESCRIPTION
The 2 spreaders would replace our current 2013 spreaders
that have reached the end of their years. We used these for
spreading of fertilizer multiple times a year on all turf areas.
DIVISION PARKSDEPARTMENTPARKS AND RECREATION
PARKS AND RECREATION EQUIPMENT REPLACEMENT FUND
Investment Decision
Approved By Finance
FY25 Proposed Budget
104 8/20/2024
Page 287 of 324
FY25 Proposed Budget
105
8/20/2024Page 288 of 324
Fleet Replacement FY 2025
PROPOSED
FY 2026
PROPOSED
FY 2027
PROPOSED
FY 2028
PROPOSED
FY 2029
PROPOSED
FY 2030
PROPOSED
Beginning Fund Balance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
Revenue
Department Capital Projects Fund $ 272,873 $ 80,000 $ 90,000 $ 90,000 $ 90,000 $ ‐
MUD Funding 37,500 ‐
Street Maintenance Sales Tax Fund ‐ ‐
Storm Drainage Utility Fund
Parkland Dedication Fund ‐
Hotel Occupancy Fund
Crime Control Prevention District Fund 160,000 160,000 180,000 180,000 180,000
Economic Development Corporation Fund
Tax Increment Reinvestment Zone Fund
Grant Funding ‐
Future Bonds
Total Revenue 470,373$ 240,000$ 270,000$ 270,000$ 270,000$ ‐$
Projects:
2025 Police Fleet Replacement $ 317,373 $‐ $ ‐ $ ‐ $ ‐ $ ‐
Ford Explorer ‐ Qty 3 240,000
Lenco BearCat Armored Vehicle 77,373
2025 Fire/EMS Fleet Replacement 75,000 ‐ ‐ ‐ ‐ ‐
2024 Chevrolet Silverado 1500 75,000
2025 Community Development Fleet Replacement 78,000 ‐ ‐ ‐ ‐ ‐
Chevrolet 3500 78,000 ‐
2026 Police Fleet Replacement ‐ 240,000 ‐ ‐ ‐ ‐
Ford Explorer ‐ Qty 3 240,000
2027 Police Fleet Replacement ‐ ‐ 270,000 ‐ ‐ ‐
Ford Explorer ‐ Qty 3 270,000
2028 Police Fleet Replacement ‐ ‐ ‐ 270,000 ‐ ‐
Ford Explorer ‐ Qty 3 270,000
2029 Police Fleet Replacement ‐ ‐ ‐ ‐ 270,000 ‐
Ford Explorer ‐ Qty 3 270,000
Total Expenditures 470,373$ 240,000$ 270,000$ 270,000$ 270,000$ ‐$
Total Capital ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
FY25 Proposed Budget
106 8/20/2024
Page 289 of 324
CAPITAL EQUIPMENT ITEM Police Vehicle ‐ Qty 3
CATEGORY VEHICLE
VEHICLE INFORMATION
MANUFACTURER:Ford
MODEL:2024/25 Explorer
PURCHASE INFORMATION
ACQUIRED DATE 10/1/2024
PURCHASE PRICE $80,000.00
END OF LIFE DATE 9/30/2028
FLEET #0
BUDGET INFORMATION
YEARS OF LIFE 4
YEARLY INFLATIONARY FACTOR $2,400.00
YEARLY TRANSFER $22,400.00
FUNDING TIMELINE
2024 2025 2026 2027 2028 2029
TOTAL
$0.00 $80,000.00 $80,000.00 $90,000.00 $90,000.00 $90,000.00
$0.00 $160,000.00 $160,000.00 $180,000.00 $180,000.00 $180,000.00
$0.00 $240,000.00 $270,000.00 $270,000.00 #########$240,000.00
New Request
JUSTIFICATION
Police vehicles will be replaced on a new one in service an
older police unit sold or traded.
DESCRIPTION
Police Patrol vehicle with full police equipment. To replace
an older unit. The cost includes adding police lights,siren,
radio, camera system and the prisoner transport
compartment. The Police Department will replace 3
vehicles per year. CCPD will fund two of the vehicles and GF
will fund one.
DIVISIONDEPARTMENTPOLICE
POLICE EQUIPMENT REPLACEMENT FUND
CCPD FUNDING
Investment Decision
Approved By Finance
FY25 Proposed Budget
107 8/20/2024
Page 290 of 324
CAPITAL EQUIPMENT ITEM Regional SWAT vehicle
CATEGORY VEHICLE
VEHICLE INFORMATION
MANUFACTURER:Lenco Armored Vehicles
MODEL:2025 BearCat
PURCHASE INFORMATION
ACQUIRED DATE 10/1/2024
PURCHASE PRICE $77,373.00
END OF LIFE DATE 9/30/2034
FLEET #0
BUDGET INFORMATION
YEARS OF LIFE 10
YEARLY INFLATIONARY FACTOR $2,321.19
YEARLY TRANSFER $10,058.49
FUNDING TIMELINE
2024 2025 2026 2027 2028 2029
TOTAL
$0.00 $77,373.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $77,373.00 $0.00 $0.00 $0.00$0.00
New Request
JUSTIFICATION
Trophy Club will provide 1/5 of the total cost. This is a new
armored vehicle for the regoinal SWAT team.
The team includes the following neighboring agencies:
Trophy Club, Southlake, Roanoke, Keller & Colleyville.
DESCRIPTION
Replace the old armored Regional SWAT truck with a new
smaller vehicle.
DIVISIONDEPARTMENTPOLICE
POLICE EQUIPMENT REPLACEMENT FUND
Investment Decision
Approved By Finance
FY25 Proposed Budget
108 8/20/2024
Page 291 of 324
CAPITAL EQUIPMENT/FLEET REPLACEMENT
CAPITAL EQUIPMENT ITEM 2024 Chevrolet Silverado
CATEGORY VEHICLE
VEHICLE INFORMATION
MANUFACTURER:Chevrolet
MODEL:Silverado 1500 Trail Boss
PURCHASE INFORMATION
ACQUIRED DATE 10/1/2024
PURCHASE PRICE $75,000.00
END OF LIFE DATE 7/1/2030
FLEET #0
BUDGET INFORMATION
YEARS OF LIFE 6
YEARLY INFLATIONARY FACTOR $2,250.00
YEARLY TRANSFER $14,750.00
FUNDING TIMELINE
2024 2025 2026 2027 2028 2029
TOTAL
$0.00 $75,000.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $75,000.00 $0.00 $0.00 $0.00$0.00
New Request
JUSTIFICATION
The 2017 Ford Explorer exceeds town replacement guidelines
and is nearing 80,000 miles. Replacing it with a 2024
Chevrolet Silverado 1500 Trail Boss is justified due to its
superior capabilities. A trade‐in option for the Explorer will
help reduce costs.
DESCRIPTION
TCFD is requesting to replace the 2017 Ford Explorer
emergency vehicle. Once the 2024 Chevrolet is purchased,
it will need reflective striping, emergency lighting, a radio,
and other hardware installed.
DIVISION EMERGENCY MEDICAL SERVICESDEPARTMENTFIRE
FIRE EQUIPMENT REPLACEMENT FUND
Investment Decision
Approved By Finance
FY25 Proposed Budget
109 8/20/2024
Page 292 of 324
CAPITAL EQUIPMENT ITEM 2024 Chevy 3500
CATEGORY VEHICLE
VEHICLE INFORMATION
MANUFACTURER:Chevrolet
MODEL:3500
PURCHASE INFORMATION
ACQUIRED DATE 10/1/2024
PURCHASE PRICE $78,000.00
END OF LIFE DATE 10/1/2031
FLEET #474
BUDGET INFORMATION
YEARS OF LIFE 7
YEARLY INFLATIONARY FACTOR $2,340.00
YEARLY TRANSFER $13,482.86
FUNDING TIMELINE
2024 2025 2026 2027 2028 2029
TOTAL
$0.00 $78,000.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $78,000.00 $0.00 $0.00 $0.00$0.00
New Request
JUSTIFICATION
Replacing our only 1‐ton vehicle, which often goes in for
repairs due to age and mileage. This limits our capabilities and
forces us to use a smaller truck. Extra funds are included for
outfitting the new truck with a rack and lights.
DESCRIPTION
2024 Chevrolet 3500
DIVISIONDEPARTMENTCOMMUNITY DEVELOPMENT
COMMUNITY DEVELOPMENT EQUIPMENT REPALCEMENT FUND
Investment Decision
Approved By Finance
FY25 Proposed Budget
110 8/20/2024
Page 293 of 324
2024 Tax Rate Calculation Notice
Taxing Unit Name: _____________________________ Attached are
the following documents:
No New Revenue and Voter Approval Tax Rate Worksheets
Notice of Tax Rates (required to be posted on taxing unit website)
Approving Rates: Section 8 on worksheet shows the following rates
No New Revenue Rate
Voter Approval Rate
Di Minimis Rate (if applicable)
Please review these documents carefully and notify our office of any changes that need to be made. If any
changes are made, our office will send out new documents including the revisions. Once you are satisfied that
the calculation is correct, please sign this document stating that you approve the calculation worksheet that is
attached to this document.
Proposed M&O_______________ (Maintenance & Operation Rate)
Proposed I&S_________________ (Interest & Sinking or Debt Rate)
(proposed I&S rate must match line 48 on worksheet)
Proposed Total Rate___________
As a representative of _______________________, I approve the Tax Rate Calculation and have provided the
proposed tax rate for the taxing entity listed above.
_______________________________
Printed name
________________________________ ____________
Signature Date
Town of Trophy Club
0.099427
0.316042
0.415469
Town of Trophy Club
April Duvall
8/12/2024
FY25 Proposed Budget
111 8/20/2024
Page 294 of 324
Form developed by: Texas Comptroller of Public Accounts, Property Tax Assistance Division For additional copies, visit: comptroller.texas.gov/taxes/property-tax
50-856 • 6-24/11
Form 50-8562024 Tax Rate Calculation WorksheetTaxing Units Other Than School Districts or Water Districts
____________________________________________________________________________ ________________________________
Taxing Unit Name Phone (area code and number)
____________________________________________________________________________ ________________________________
Taxing Unit’s Address, City, State, ZIP Code Taxing Unit’s Website Address
GENERAL INFORMATION: Tax Code Section 26.04(c) requires an officer or employee designated by the governing body to calculate the no-new-revenue (NNR) tax rate and
voter-approval tax rate for the taxing unit. These tax rates are expressed in dollars per $100 of taxable value calculated. The calculation process starts after the chief appraiser
delivers to the taxing unit the certified appraisal roll and the estimated values of properties under protest. The designated officer or employee shall certify that the officer or
employee has accurately calculated the tax rates and used values shown for the certified appraisal roll or certified estimate. The officer or employee submits the rates to the
governing body by Aug. 7 or as soon thereafter as practicable.
School districts do not use this form, but instead use Comptroller Form 50-859 Tax Rate Calculation Worksheet, School District without Chapter 313 Agreements or Comptroller Form
50-884 Tax Rate Calculation Worksheet, School District with Chapter 313 Agreements.
Water districts as defined under Water Code Section 49.001(1) do not use this form, but instead use Comptroller Form 50-858 Water District Voter-Approval Tax Rate Worksheet for
Low Tax Rate and Developing Districts or Comptroller Form 50-860 Developed Water District Voter-Approval Tax Rate Worksheet.
The Comptroller’s office provides this worksheet to assist taxing units in determining tax rates. The information provided in this worksheet is offered as technical assistance and not
legal advice. Taxing units should consult legal counsel for interpretations of law regarding tax rate preparation and adoption.
SECTION 1: No-New-Revenue Tax Rate
The NNR tax rate enables the public to evaluate the relationship between taxes for the prior year and for the current year based on a tax rate that would produce the same amount
of taxes (no new taxes) if applied to the same properties that are taxed in both years. When appraisal values increase, the NNR tax rate should decrease.
The NNR tax rate for a county is the sum of the NNR tax rates calculated for each type of tax the county levies.
While uncommon, it is possible for a taxing unit to provide an exemption for only maintenance and operations taxes. In this case, the taxing unit will need to calculate the NNR tax
rate separately for the maintenance and operations tax and the debt tax, then add the two components together.
Line No-New-Revenue Tax Rate Worksheet Amount/Rate
1.Prior year total taxable value. Enter the amount of the prior year taxable value on the prior year tax roll today. Include any adjustments since last
year’s certification; exclude Tax Code Section 25.25(d) one-fourth and one-third over-appraisal corrections from these adjustments. Exclude any
property value subject to an appeal under Chapter 42 as of July 25 (will add undisputed value in Line 6). This total includes the taxable value of
homesteads with tax ceilings (will deduct in Line 2) and the captured value for tax increment financing (adjustment is made by deducting TIF taxes,
as reflected in Line 17).1 $ _____________
2.Prior year tax ceilings. Counties, cities and junior college districts. Enter the prior year total taxable value of homesteads with tax ceilings.
These include the homesteads of homeowners age 65 or older or disabled. Other taxing units enter 0. If your taxing unit adopted the tax ceiling
provision last year or a prior year for homeowners age 65 or older or disabled, use this step.2 $ _____________
3.Preliminary prior year adjusted taxable value. Subtract Line 2 from Line 1.$ _____________
4.Prior year total adopted tax rate.$ __________/$100
5.Prior year taxable value lost because court appeals of ARB decisions reduced the prior year’s appraised value.
A.Original prior year ARB values:....................................................................... $ _____________
B.Prior year values resulting from final court decisions:................................................ - $ _____________
C. Prior year value loss. Subtract B from A.3 $ _____________
6.Prior year taxable value subject to an appeal under Chapter 42, as of July 25.
A.Prior year ARB certified value: ....................................................................... $ _____________
B.Prior year disputed value:............................................................................ - $ _____________
C. Prior year undisputed value. Subtract B from A. 4 $ _____________
7.Prior year Chapter 42 related adjusted values. Add Line 5C and Line 6C.$ _____________
1 Tex. Tax Code §26.012(14)
2 Tex. Tax Code §26.012(14)
3 Tex. Tax Code §26.012(13)
4 Tex. Tax Code §26.012(13)
TOWN OF TROPHY CLUB
3,000,243,027
544,198,083
2,456,044,944
0.415469
57,274,410
48,468,441
8,805,969
11,973,900
2,394,780
9,579,120
18,385,089
FY25 Proposed Budget
112 8/20/2024
Page 295 of 324
2024 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 2
Line No-New-Revenue Tax Rate Worksheet Amount/Rate
8.Prior year taxable value, adjusted for actual and potential court-ordered adjustments. Add Line 3 and Line 7.$ _____________
9.Prior year taxable value of property in territory the taxing unit deannexed after Jan. 1, 2023. Enter the prior year value of property in
deannexed territory. 5 $ _____________
10.Prior year taxable value lost because property first qualified for an exemption in the current year. If the taxing unit increased an original
exemption, use the difference between the original exempted amount and the increased exempted amount. Do not include value lost due to
freeport, goods-in-transit, temporary disaster exemptions. Note that lowering the amount or percentage of an existing exemption in the current
year does not create a new exemption or reduce taxable value.
A.Absolute exemptions. Use prior year market value: .................................................... $ _____________
B.Partial exemptions. Current year exemption amount or current year percentage exemption
times prior year value: ................................................................................. + $ _____________
C. Value loss. Add A and B. 6 $ _____________
11.Prior year taxable value lost because property first qualified for agricultural appraisal (1-d or 1-d-1), timber appraisal, recreational/
scenic appraisal or public access airport special appraisal in the current year. Use only properties that qualified for the first time in the cur-
rent year; do not use properties that qualified in the prior year.
A.Prior year market value:.............................................................................. $ _____________
B.Current year productivity or special appraised value:................................................ - $ _____________
C. Value loss. Subtract B from A. 7 $ _____________
12.Total adjustments for lost value. Add Lines 9, 10C and 11C.$ _____________
13.Prior year captured value of property in a TIF. Enter the total value of the prior year captured appraised value of property taxable by a tax-
ing unit in a tax increment financing zone for which the prior year taxes were deposited into the tax increment fund. 8 If the taxing unit has no
captured appraised value in line 18D, enter 0.$ _____________
14.Prior year total value. Subtract Line 12 and Line 13 from Line 8.$ _____________
15.Adjusted prior year total levy. Multiply Line 4 by Line 14 and divide by $100.$ _____________
16.Taxes refunded for years preceding the prior tax year. Enter the amount of taxes refunded by the taxing unit for tax years preceding the
prior tax year. Types of refunds include court decisions, Tax Code Section 25.25(b) and (c) corrections and Tax Code Section 31.11 payment
errors. Do not include refunds for the prior tax year. This line applies only to tax years preceding the prior tax year. 9 $ _____________
17.Adjusted prior year levy with refunds and TIF adjustment. Add Lines 15 and 16. 10 $ _____________
18.Total current year taxable value on the current year certified appraisal roll today. This value includes only certified values or certified esti-
mate of values and includes the total taxable value of homesteads with tax ceilings (will deduct in Line 20). These homesteads include home-
owners age 65 or older or disabled. 11
A.Certified values:...................................................................................... $ _____________
B.Counties: Include railroad rolling stock values certified by the Comptroller’s office: ....................... + $ _____________
C. Pollution control and energy storage system exemption: Deduct the value of property exempted
for the current tax year for the first time as pollution control or energy storage system property:........... - $ _____________
D.Tax increment financing: Deduct the current year captured appraised value of property taxable by a taxing
unit in a tax increment financing zone for which the current year taxes will be deposited into the tax increment
fund. Do not include any new property value that will be included in Line 23 below. 12 .................... - $ _____________
E. Total current year value. Add A and B, then subtract C and D.$ _____________
5 Tex. Tax Code §26.012(15)
6 Tex. Tax Code §26.012(15)
7 Tex. Tax Code §26.012(15)
8 Tex. Tax Code §26.03(c)
9 Tex. Tax Code §26.012(13)
10 Tex. Tax Code §26.012(13)
11 Tex. Tax Code §26.012, 26.04(c-2)
12 Tex. Tax Code §26.03(c)
2,474,430,033
0
87,290
3,850,874
3,938,164
0
0
0
3,938,164
18,848,904
2,451,642,965
10,185,816
39,509
10,225,325
3,234,388,391
0
24,089,033
3,210,299,358
FY25 Proposed Budget
113 8/20/2024
Page 296 of 324
2024 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 3
13 Tex. Tax Code §26.01(c) and (d)
14 Tex. Tax Code §26.01(c)
15 Tex. Tax Code §26.01(d)
16 Tex. Tax Code §26.012(6)(B)
17 Tex. Tax Code §26.012(6)
18 Tex. Tax Code §26.012(17)
19 Tex. Tax Code §26.012(17)
20 Tex. Tax Code §26.04(c)
21 Tex. Tax Code §26.04(d)
Line No-New-Revenue Tax Rate Worksheet Amount/Rate
19.Total value of properties under protest or not included on certified appraisal roll. 13
A.Current year taxable value of properties under protest. The chief appraiser certifies a list of properties still
under ARB protest. The list shows the appraisal district’s value and the taxpayer’s claimed value, if any,
or an estimate of the value if the taxpayer wins. For each of the properties under protest, use the lowest
of these values. Enter the total value under protest. 14.................................................... $ _____________
B.Current year value of properties not under protest or included on certified appraisal roll. The chief
appraiser gives taxing units a list of those taxable properties that the chief appraiser knows about but
are not included in the appraisal roll certification. These properties also are not on the list of properties
that are still under protest. On this list of properties, the chief appraiser includes the market value,
appraised value and exemptions for the preceding year and a reasonable estimate of the market value,
appraised value and exemptions for the current year. Use the lower market, appraised or taxable value
(as appropriate). Enter the total value of property not on the certified roll. 15 .............................. + $ _____________
C. Total value under protest or not certified. Add A and B.$ _____________
20.Current year tax ceilings. Counties, cities and junior colleges enter current year total taxable value of homesteads with tax ceilings. These
include the homesteads of homeowners age 65 or older or disabled. Other taxing units enter 0. If your taxing unit adopted the tax ceiling provi-
sion in the prior year or a previous year for homeowners age 65 or older or disabled, use this step.16 $ _____________
21.Current year total taxable value. Add Lines 18E and 19C. Subtract Line 20. 17 $ _____________
22.Total current year taxable value of properties in territory annexed after Jan. 1, of the prior year. Include both real and personal property.
Enter the current year value of property in territory annexed. 18 $ _____________
23.Total current year taxable value of new improvements and new personal property located in new improvements. New means the
item was not on the appraisal roll in the prior year. An improvement is a building, structure, fixture or fence erected on or affixed to land. New
additions to existing improvements may be included if the appraised value can be determined. New personal property in a new improvement
must have been brought into the taxing unit after Jan. 1, of the prior year and be located in a new improvement. New improvements do include
property on which a tax abatement agreement has expired for the current year. 19 $ _____________
24.Total adjustments to the current year taxable value. Add Lines 22 and 23.$ _____________
25.Adjusted current year taxable value. Subtract Line 24 from Line 21.$ _____________
26.Current year NNR tax rate. Divide Line 17 by Line 25 and multiply by $100. 20 $ __________/$100
27.COUNTIES ONLY. Add together the NNR tax rates for each type of tax the county levies. The total is the current year county NNR tax rate. 21 $ __________/$100
SECTION 2: Voter-Approval Tax Rate
The voter-approval tax rate is the highest tax rate that a taxing unit may adopt without holding an election to seek voter approval of the rate. The voter-approval tax rate is split
into two separate rates:
1. Maintenance and Operations (M&O) Tax Rate: The M&O portion is the tax rate that is needed to raise the same amount of taxes that the taxing unit levied in the prior year
plus the applicable percentage allowed by law. This rate accounts for such things as salaries, utilities and day-to-day operations.
2. Debt Rate: The debt rate includes the debt service necessary to pay the taxing unit’s debt payments in the coming year. This rate accounts for principal and interest on bonds
and other debt secured by property tax revenue.
The voter-approval tax rate for a county is the sum of the voter-approval tax rates calculated for each type of tax the county levies. In most cases the voter-approval tax rate
exceeds the no-new-revenue tax rate, but occasionally decreases in a taxing unit’s debt service will cause the NNR tax rate to be higher than the voter-approval tax rate.
Line Voter-Approval Tax Rate Worksheet Amount/Rate
28.Prior year M&O tax rate. Enter the prior year M&O tax rate.$ __________/$100
29.Prior year taxable value, adjusted for actual and potential court-ordered adjustments. Enter the amount in Line 8 of the No-New-Revenue
Tax Rate Worksheet.$ _____________
5,049,255
41,985
5,091,240
599,022,415
2,616,368,183
0
32,441,992
32,441,992
2,583,926,191
0.395728
0.315670
2,474,430,033
FY25 Proposed Budget
114 8/20/2024
Page 297 of 324
2024 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 4
Line Voter-Approval Tax Rate Worksheet Amount/Rate
30.Total prior year M&O levy. Multiply Line 28 by Line 29 and divide by $100.$ _____________
31.Adjusted prior year levy for calculating NNR M&O rate.
A.M&O taxes refunded for years preceding the prior tax year. Enter the amount of M&O taxes
refunded in the preceding year for taxes before that year. Types of refunds include court decisions,
Tax Code Section 25.25(b) and (c) corrections and Tax Code Section 31.11 payment errors. Do not
include refunds for tax year 2023. This line applies only to tax years preceding the prior tax year............ + $ _____________
B.Prior year taxes in TIF. Enter the amount of taxes paid into the tax increment fund for a reinvestment
zone as agreed by the taxing unit. If the taxing unit has no current year captured appraised value in
Line 18D, enter 0....................................................................................... – $ _____________
C. Prior year transferred function. If discontinuing all of a department, function or activity and
transferring it to another taxing unit by written contract, enter the amount spent by the taxing
unit discontinuing the function in the 12 months preceding the month of this calculation. If the
taxing unit did not operate this function for this 12-month period, use the amount spent in the last
full fiscal year in which the taxing unit operated the function. The taxing unit discontinuing the function
will subtract this amount in D below. The taxing unit receiving the function will add this amount in
D below. Other taxing units enter 0. .................................................................... +/- $ _____________
D.Prior year M&O levy adjustments. Subtract B from A. For taxing unit with C, subtract if
discontinuing function and add if receiving function..................................................... $ _____________
E. Add Line 30 to 31D.$ _____________
32.Adjusted current year taxable value. Enter the amount in Line 25 of the No-New-Revenue Tax Rate Worksheet.$ _____________
33.Current year NNR M&O rate (unadjusted). Divide Line 31E by Line 32 and multiply by $100.$ __________/$100
34.Rate adjustment for state criminal justice mandate. 23
A.Current year state criminal justice mandate. Enter the amount spent by a county in the previous 12 months
providing for the maintenance and operation cost of keeping inmates in county-paid facilities after they
have been sentenced. Do not include any state reimbursement received by the county for the same purpose. $ _____________
B.Prior year state criminal justice mandate. Enter the amount spent by a county in the 12 months prior to
the previous 12 months providing for the maintenance and operation cost of keeping inmates in
county-paid facilities after they have been sentenced. Do not include any state reimbursement received
by the county for the same purpose. Enter zero if this is the first time the mandate applies................. – $ _____________
C. Subtract B from A and divide by Line 32 and multiply by $100............................................ $ __________/$100
D.Enter the rate calculated in C. If not applicable, enter 0.$ __________/$100
35.Rate adjustment for indigent health care expenditures. 24
A.Current year indigent health care expenditures. Enter the amount paid by a taxing unit providing for the
maintenance and operation cost of providing indigent health care for the period beginning on
July 1, of the prior tax year and ending on June 30, of the current tax year, less any state assistance received
for the same purpose................................................................................... $ _____________
B.Prior year indigent health care expenditures. Enter the amount paid by a taxing unit providing for
the maintenance and operation cost of providing indigent health care for the period beginning
on July 1, 2022 and ending on June 30, 2023, less any state assistance received
for the same purpose................................................................................... – $ _____________
C. Subtract B from A and divide by Line 32 and multiply by $100............................................ $ __________/$100
D.Enter the rate calculated in C. If not applicable, enter 0.$ __________/$100
22 [Reserved for expansion]
23 Tex. Tax Code §26.044
24 Tex. Tax Code §26.0441
7,811,033
30,399
76,042
0
-45,643
7,765,390
2,583,926,191
0.300526
0
0
0.000000
0.000000
0
0
0.000000
0.000000
FY25 Proposed Budget
115 8/20/2024
Page 298 of 324
2024 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 5
Line Voter-Approval Tax Rate Worksheet Amount/Rate
36.Rate adjustment for county indigent defense compensation. 25
A.Current year indigent defense compensation expenditures. Enter the amount paid by a county to provide
appointed counsel for indigent individuals and fund the operations of a public defender’s office under
Article 26.044, Code of Criminal Procedure for the period beginning on July 1, of the prior tax year and ending on
June 30,of the current tax year, less any state grants received by the county for the same purpose.......... $ _____________
B.Prior year indigent defense compensation expenditures. Enter the amount paid by a county to provide
appointed counsel for indigent individuals and fund the operations of a public defender’s office under
Article 26.044, Code of Criminal Procedure for the period beginning on July 1, 2022 and ending on
June 30, 2023, less any state grants received by the county for the same purpose.......................... $ _____________
C. Subtract B from A and divide by Line 32 and multiply by $100............................................ $ __________/$100
D.Multiply B by 0.05 and divide by Line 32 and multiply by $100............................................ $ __________/$100
E. Enter the lesser of C and D. If not applicable, enter 0.$ __________/$100
37.Rate adjustment for county hospital expenditures. 26
A.Current year eligible county hospital expenditures. Enter the amount paid by the county or municipality
to maintain and operate an eligible county hospital for the period beginning on July 1, of the prior tax year and
ending on June 30, of the current tax year............................................................... $ _____________
B.Prior year eligible county hospital expenditures. Enter the amount paid by the county or municipality
to maintain and operate an eligible county hospital for the period beginning on July 1, 2022 and
ending on June 30, 2023. .............................................................................. $ _____________
C. Subtract B from A and divide by Line 32 and multiply by $100............................................ $ __________/$100
D.Multiply B by 0.08 and divide by Line 32 and multiply by $100............................................ $ __________/$100
E. Enter the lesser of C and D, if applicable. If not applicable, enter 0.$ __________/$100
38.Rate adjustment for defunding municipality. This adjustment only applies to a municipality that is considered to be a defunding municipal-
ity for the current tax year under Chapter 109, Local Government Code. Chapter 109, Local Government Code only applies to municipalities with
a population of more than 250,000 and includes a written determination by the Office of the Governor. See Tax Code Section 26.0444 for more
information.
A.Amount appropriated for public safety in the prior year. Enter the amount of money appropriated for
public safety in the budget adopted by the municipality for the preceding fiscal year...................... $ _____________
B.Expenditures for public safety in the prior year. Enter the amount of money spent by the municipality
for public safety during the preceding fiscal year ........................................................ $ _____________
C. Subtract B from A and divide by Line 32 and multiply by $100 ........................................... $ __________/$100
D.Enter the rate calculated in C. If not applicable, enter 0.$ __________/$100
39.Adjusted current year NNR M&O rate. Add Lines 33, 34D, 35D, 36E, and 37E. Subtract Line 38D.$ __________/$100
40.Adjustment for prior year sales tax specifically to reduce property taxes. Cities, counties and hospital districts that collected and spent
additional sales tax on M&O expenses in the prior year should complete this line. These entities will deduct the sales tax gain rate for the current
year in Section 3. Other taxing units, enter zero.
A.Enter the amount of additional sales tax collected and spent on M&O expenses in the prior year, if any.
Counties must exclude any amount that was spent for economic development grants from the amount
of sales tax spent ...................................................................................... $ _____________
B.Divide Line 40A by Line 32 and multiply by $100 ........................................................ $ __________/$100
C. Add Line 40B to Line 39.$ __________/$100
41.Current year voter-approval M&O rate. Enter the rate as calculated by the appropriate scenario below.
Special Taxing Unit. If the taxing unit qualifies as a special taxing unit, multiply Line 40C by 1.08.
- or -
Other Taxing Unit. If the taxing unit does not qualify as a special taxing unit, multiply Line 40C by 1.035.$ __________/$100
25 Tex. Tax Code §26.0442
26 Tex. Tax Code §26.0443
0
0
0.000000
0.000000
0.000000
0
0
0.000000
0.000000
0.000000
0
0
0.000000
0.000000
0.300526
0
0.000000
0.300526
0.311044
FY25 Proposed Budget
116 8/20/2024
Page 299 of 324
2024 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 6
Line Voter-Approval Tax Rate Worksheet Amount/Rate
D41.Disaster Line 41 (D41): Current year voter-approval M&O rate for taxing unit affected by disaster declaration. If the taxing unit is
located in an area declared a disaster area and at least one person is granted an exemption under Tax Code Section 11.35 for property located
in the taxing unit, the governing body may direct the person calculating the voter-approval tax rate to calculate in the manner provided for a
special taxing unit. The taxing unit shall continue to calculate the voter-approval tax rate in this manner until the earlier of:
1) the first year in which total taxable value on the certified appraisal roll exceeds the total taxable value of
the tax year in which the disaster occurred; or
2) the third tax year after the tax year in which the disaster occurred.
If the taxing unit qualifies under this scenario, multiply Line 40C by 1.08. 27 If the taxing unit does not qualify, do not complete
Disaster Line 41 (Line D41).$ __________/$100
42.Total current year debt to be paid with property taxes and additional sales tax revenue. Debt means the interest and principal that will
be paid on debts that:
(1)are paid by property taxes;
(2)are secured by property taxes;
(3)are scheduled for payment over a period longer than one year; and
(4)are not classified in the taxing unit’s budget as M&O expenses.
A.Debt also includes contractual payments to other taxing units that have incurred debts on behalf of this taxing unit, if those debts
meet the four conditions above. Include only amounts that will be paid from property tax revenue. Do not include appraisal district
budget payments. If the governing body of a taxing unit authorized or agreed to authorize a bond, warrant, certificate of obligation, or
other evidence of indebtedness on or after Sept. 1, 2021, verify if it meets the amended definition of debt before including it here. 28
Enter debt amount .................................................................................... $ _____________
B.Subtract unencumbered fund amount used to reduce total debt. ...................................... – $ _____________
C. Subtract certified amount spent from sales tax to reduce debt (enter zero if none) .................... – $ _____________
D.Subtract amount paid from other resources ............................................................ – $ _____________
E. Adjusted debt. Subtract B, C and D from A.$ _____________
43.Certified prior year excess debt collections. Enter the amount certified by the collector. 29 $ _____________
44.Adjusted current year debt. Subtract Line 43 from Line 42E.$ _____________
45.Current year anticipated collection rate.
A.Enter the current year anticipated collection rate certified by the collector. 30.............................. ____________%
B.Enter the prior year actual collection rate................................................................ ____________%
C. Enter the 2022 actual collection rate. ................................................................... ____________%
D.Enter the 2021 actual collection rate. ................................................................... ____________%
E. If the anticipated collection rate in A is lower than actual collection rates in B, C and D, enter the lowest
collection rate from B, C and D. If the anticipated rate in A is higher than at least one of the rates in the
prior three years, enter the rate from A. Note that the rate can be greater than 100%. 31 ____________%
46.Current year debt adjusted for collections. Divide Line 44 by Line 45E.$ _____________
47.Current year total taxable value. Enter the amount on Line 21 of the No-New-Revenue Tax Rate Worksheet.$ _____________
48.Current year debt rate. Divide Line 46 by Line 47 and multiply by $100.$ __________/$100
49.Current year voter-approval M&O rate plus current year debt rate. Add Lines 41 and 48.$ __________/$100
D49.Disaster Line 49 (D49): Current year voter-approval tax rate for taxing unit affected by disaster declaration. Complete this line if the
taxing unit calculated the voter-approval tax rate in the manner provided for a special taxing unit on Line D41.
Add Line D41 and 48.$ __________/$100
27 Tex. Tax Code §26.042(a)
28 Tex. Tax Code §26.012(7)
29 Tex. Tax Code §26.012(10) and 26.04(b)
30 Tex. Tax Code §26.04(b)
31 Tex. Tax Code §§26.04(h), (h-1) and (h-2)
0.000000
2,965,790
0
0
0
2,965,790
364,408
2,601,382
100.00
99.70
100.07
99.50
100.00
2,601,382
2,616,368,183
0.099427
0.410471
0.000000
FY25 Proposed Budget
117 8/20/2024
Page 300 of 324
2024 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 7
32 Tex. Tax Code §26.041(d)
33 Tex. Tax Code §26.041(i)
34 Tex. Tax Code §26.041(d)
35 Tex. Tax Code §26.04(c)
36 Tex. Tax Code §26.04(c)
37 Tex. Tax Code §26.045(d)
38 Tex. Tax Code §26.045(i)
Line Voter-Approval Tax Rate Worksheet Amount/Rate
50.COUNTIES ONLY. Add together the voter-approval tax rates for each type of tax the county levies. The total is the current year county voter-approv-
al tax rate.$ __________/$100
SECTION 3: NNR Tax Rate and Voter-Approval Tax Rate Adjustments for Additional Sales Tax to Reduce Property Taxes
Cities, counties and hospital districts may levy a sales tax specifically to reduce property taxes. Local voters by election must approve imposing or abolishing the additional sales
tax. If approved, the taxing unit must reduce its NNR and voter-approval tax rates to offset the expected sales tax revenue.
This section should only be completed by a county, city or hospital district that is required to adjust its NNR tax rate and/or voter-approval tax rate because it adopted the
additional sales tax.
Line Additional Sales and Use Tax Worksheet Amount/Rate
51.Taxable Sales. For taxing units that adopted the sales tax in November of the prior tax year or May of the current tax year, enter the
Comptroller’s estimate of taxable sales for the previous four quarters. 32 Estimates of taxable sales may be obtained through the Comptroller’s
Allocation Historical Summary webpage.
Taxing units that adopted the sales tax before November of the prior year, enter 0.$ _____________
52.Estimated sales tax revenue. Counties exclude any amount that is or will be spent for economic development grants from the amount of esti-
mated sales tax revenue. 33
Taxing units that adopted the sales tax in November of the prior tax year or in May of the current tax year. Multiply the amount on
Line 51 by the sales tax rate (.01, .005 or .0025, as applicable) and multiply the result by .95. 34
- or -
Taxing units that adopted the sales tax before November of the prior year. Enter the sales tax revenue for the previous four quarters.
Do not multiply by .95.$ _____________
53.Current year total taxable value. Enter the amount from Line 21 of the No-New-Revenue Tax Rate Worksheet.$ _____________
54.Sales tax adjustment rate. Divide Line 52 by Line 53 and multiply by $100.$ __________/$100
55.Current year NNR tax rate, unadjusted for sales tax.35 Enter the rate from Line 26 or 27, as applicable, on the No-New-Revenue Tax Rate
Worksheet.$ __________/$100
56.Current year NNR tax rate, adjusted for sales tax.
Taxing units that adopted the sales tax in November the prior tax year or in May of the current tax year. Subtract Line 54 from Line
55. Skip to Line 57 if you adopted the additional sales tax before November of the prior tax year.$ __________/$100
57.Current year voter-approval tax rate, unadjusted for sales tax.36 Enter the rate from Line 49, Line D49 (disaster) or Line 50 (counties) as
applicable, of the Voter-Approval Tax Rate Worksheet.$ __________/$100
58.Current year voter-approval tax rate, adjusted for sales tax. Subtract Line 54 from Line 57.$ __________/$100
SECTION 4: Voter-Approval Tax Rate Adjustment for Pollution Control
A taxing unit may raise its rate for M&O funds used to pay for a facility, device or method for the control of air, water or land pollution. This includes any land, structure, building,
installation, excavation, machinery, equipment or device that is used, constructed, acquired or installed wholly or partly to meet or exceed pollution control requirements. The
taxing unit’s expenses are those necessary to meet the requirements of a permit issued by the Texas Commission on Environmental Quality (TCEQ). The taxing unit must provide
the tax assessor with a copy of the TCEQ letter of determination that states the portion of the cost of the installation for pollution control.
This section should only be completed by a taxing unit that uses M&O funds to pay for a facility, device or method for the control of air, water or land pollution.
Line Voter-Approval Rate Adjustment for Pollution Control Requirements Worksheet Amount/Rate
59.Certified expenses from the Texas Commission on Environmental Quality (TCEQ). Enter the amount certified in the determination letter
from TCEQ. 37 The taxing unit shall provide its tax assessor-collector with a copy of the letter. 38 $ _____________
60.Current year total taxable value. Enter the amount from Line 21 of the No-New-Revenue Tax Rate Worksheet.$ _____________
61.Additional rate for pollution control. Divide Line 59 by Line 60 and multiply by $100.$ __________/$100
0.000000
0
0
2,616,368,183
0.000000
0.395728
0.395728
0.410471
0.410471
0
2,616,368,183
0.000000
FY25 Proposed Budget
118 8/20/2024
Page 301 of 324
2024 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 8
Line Voter-Approval Rate Adjustment for Pollution Control Requirements Worksheet Amount/Rate
62.Current year voter-approval tax rate, adjusted for pollution control. Add Line 61 to one of the following lines (as applicable): Line 49, Line
D49 (disaster), Line 50 (counties) or Line 58 (taxing units with the additional sales tax).$ __________/$100
SECTION 5: Voter-Approval Tax Rate Adjustment for Unused Increment Rate
The unused increment rate is the rate equal to the sum of the prior 3 years Foregone Revenue Amounts divided by the current taxable value. 39 The Foregone Revenue Amount for each
year is equal to that year’s adopted tax rate subtracted from that year’s voter-approval tax rate adjusted to remove the unused increment rate multiplied by that year’s current total
value. 40
The difference between the adopted tax rate and adjusted voter-approval tax rate is considered zero in the following scenarios:
• a tax year in which a taxing unit affected by a disaster declaration calculates the tax rate under Tax Code Section 26.042; 41
• a tax year in which the municipality is a defunding municipality, as defined by Tax Code Section 26.0501(a); 42 or
• after Jan. 1, 2022, a tax year in which the comptroller determines that the county implemented a budget reduction or reallocation described by Local Government Code
Section 120.002(a) without the required voter approval. 43
This section should only be completed by a taxing unit that does not meet the definition of a special taxing unit. 44
Line Unused Increment Rate Worksheet Amount/Rate
63.Year 3 Foregone Revenue Amount. Subtract the 2023 unused increment rate and 2023 actual tax rate from the 2023 voter-approval
tax rate. Multiply the result by the 2023 current total value
A. Voter-approval tax rate (Line 67).....................................................................................................
B. Unused increment rate (Line 66).....................................................................................................
C. Subtract B from A ...................................................................................................................
D. Adopted Tax Rate ...................................................................................................................
E. Subtract D from C ...................................................................................................................
F. 2023 Total Taxable Value (Line 60)....................................................................................................
G. Multiply E by F and divide the results by $100. If the number is less than zero, enter zero................................................
$ __________/$100
$ __________/$100
$ __________/$100
$ __________/$100
$ __________/$100
$ _____________
$ _____________
64.Year 2 Foregone Revenue Amount. Subtract the 2022 unused increment rate and 2022 actual tax rate from the 2022 voter-approval
tax rate. Multiply the result by the 2022 current total value
A. Voter-approval tax rate (Line 67).....................................................................................................
B. Unused increment rate (Line 66).....................................................................................................
C. Subtract B from A ...................................................................................................................
D. Adopted Tax Rate ...................................................................................................................
E. Subtract D from C ...................................................................................................................
F. 2022 Total Taxable Value (Line 60)....................................................................................................
G. Multiply E by F and divide the results by $100. If the number is less than zero, enter zero................................................
$ __________/$100
$ __________/$100
$ __________/$100
$ __________/$100
$ __________/$100
$ _____________
$ _____________
65.Year 1 Foregone Revenue Amount. Subtract the 2021 unused increment rate and 2021 actual tax rate from the 2021 voter-approval
tax rate. Multiply the result by the 2021 current total value
A. Voter-approval tax rate (Line 67).....................................................................................................
B. Unused increment rate (Line 66).....................................................................................................
C. Subtract B from A ...................................................................................................................
D. Adopted Tax Rate ...................................................................................................................
E. Subtract D from C ...................................................................................................................
F. 2021 Total Taxable Value (Line 60)....................................................................................................
G. Multiply E by F and divide the results by $100. If the number is less than zero, enter zero................................................
$ __________/$100
$ __________/$100
$ __________/$100
$ __________/$100
$ __________/$100
$ _____________
$ _____________
66.Total Foregone Revenue Amount. Add Lines 63G, 64G and 65G $ __________/$100
67.2024 Unused Increment Rate. Divide Line 66 by Line 21 of the No-New-Revenue Rate Worksheet. Multiply the result by 100 $ __________/$100
68.Total 2024 voter-approval tax rate, including the unused increment rate. Add Line 67 to one of the following lines (as applicable): Line 49,
Line 50 (counties), Line 58 (taxing units with additional sales tax) or Line 62 (taxing units with pollution)$ __________/$100
39 Tex. Tax Code §26.013(b)
40 Tex. Tax Code §26.013(a)(1-a), (1-b), and (2)
41 Tex. Tax Code §§26.04(c)(2)(A) and 26.042(a)
42 Tex. Tax Code §§26.0501(a) and (c)
43 Tex. Local Gov’t Code §120.007(d)
44 Tex. Local Gov’t Code §120.007(d)
0.410471
0.415469
0.011878
0.403591
0.415469
-0.011878
2,501,446,099
0
0.446677
0.026763
0.419914
0.434799
-0.014885
2,179,896,855
0
0.471763
0.020157
0.451606
0.445000
0.006606
1,979,625,926
130,774
130,774
0.004998
0.415469
FY25 Proposed Budget
119 8/20/2024
Page 302 of 324
2024 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 9
SECTION 6: De Minimis Rate
The de minimis rate is the rate equal to the sum of the no-new-revenue maintenance and operations rate, the rate that will raise $500,000, and the current debt rate for a taxing unit. 44
This section should only be completed by a taxing unit that is a municipality of less than 30,000 or a taxing unit that does not meet the definition of a special taxing unit. 45
Line De Minimis Rate Worksheet Amount/Rate
69.Adjusted current year NNR M&O tax rate. Enter the rate from Line 39 of the Voter-Approval Tax Rate Worksheet.$ __________/$100
70.Current year total taxable value. Enter the amount on Line 21 of the No-New-Revenue Tax Rate Worksheet.$ _____________
71.Rate necessary to impose $500,000 in taxes. Divide $500,000 by Line 70 and multiply by $100.$ __________/$100
72.Current year debt rate. Enter the rate from Line 48 of the Voter-Approval Tax Rate Worksheet.$ __________/$100
73.De minimis rate. Add Lines 69, 71 and 72.$ __________/$100
SECTION 7: Voter-Approval Tax Rate Adjustment for Emergency Revenue Rate
In the tax year after the end of the disaster calculation time period detailed in Tax Code Section 26.042(a), a taxing unit that calculated its voter-approval tax rate in the manner
provided for a special taxing unit due to a disaster must calculate its emergency revenue rate and reduce its voter-approval tax rate for that year.48
Similarly, if a taxing unit adopted a tax rate that exceeded its voter-approval tax rate, calculated normally, without holding an election to respond to a disaster, as allowed by Tax
Code Section 26.042(d), in the prior year, it must also reduce its voter-approval tax rate for the current tax year. 49
This section will apply to a taxing unit other than a special taxing unit that:
• directed the designated officer or employee to calculate the voter-approval tax rate of the taxing unit in the manner provided for a special taxing unit in the prior year; and
• the current year is the first tax year in which the total taxable value of property taxable by the taxing unit as shown on the appraisal roll for the taxing unit submitted by the
assessor for the taxing unit to the governing body exceeds the total taxable value of property taxable by the taxing unit on January 1 of the tax year in which the disaster
occurred or the disaster occurred four years ago.This section will apply to a taxing unit in a disaster area that adopted a tax rate greater than its voter-approval tax rate
without holding an election in the prior year.
Note: This section does not apply if a taxing unit is continuing to calculate its voter-approval tax rate in the manner provided for a special taxing unit because it is still within the
disaster calculation time period detailed in Tax Code Section 26.042(a) because it has not met the conditions in Tax Code Section 26.042(a)(1) or (2).
Line Emergency Revenue Rate Worksheet Amount/Rate
74.2023 adopted tax rate. Enter the rate in Line 4 of the No-New-Revenue Tax Rate Worksheet.$ __________/$100
75.Adjusted 2023 voter-approval tax rate. Use the taxing unit’s Tax Rate Calculation Worksheets from the prior year(s) to complete this line.
If a disaster occurred in 2023 and the taxing unit calculated its 2023 voter-approval tax rate using a multiplier of 1.08 on Disaster Line 41 (D41)
of the 2023 worksheet due to a disaster, complete the applicable sections or lines of Form 50-856-a, Adjusted Voter-Approval Tax Rate for Taxing
Units in Disaster Area Calculation Worksheet.
- or -
If a disaster occurred prior to 2023 for which the taxing unit continued to calculate its voter-approval tax rate using a multiplier of 1.08 on
Disaster Line 41 (D41) in 2023, complete form 50-856-a, Adjusted Voter-Approval Tax Rate for Taxing Units in Disaster Area Calculation Worksheet to
recalculate the voter-approval tax rate the taxing unit would have calculated in 2023 if it had generated revenue based on an adopted tax rate
using a multiplier of 1.035 in the years following the disaster. 50 Enter the final adjusted 2023 voter-approval tax rate from the worksheet.
- or -
If the taxing unit adopted a tax rate above the 2023 voter-approval tax rate without calculating a disaster tax rate or holding an election due to
a disaster, no recalculation is necessary. Enter the voter-approval tax rate from the prior year’s worksheet.$ __________/$100
76.Increase in 2023 tax rate due to disaster. Subtract Line 75 from Line 74.$ __________/$100
77.Adjusted 2023 taxable value. Enter the amount in Line 14 of the No-New-Revenue Tax Rate Worksheet.$ _____________
78.Emergency revenue. Multiply Line 76 by Line 77 and divide by $100.$ _____________
79.Adjusted 2023 taxable value. Enter the amount in Line 25 of the No-New-Revenue Tax Rate Worksheet.$ _____________
80.Emergency revenue rate. Divide Line 78 by Line 79 and multiply by $100. 51 $ __________/$100
45 Tex. Tax Code §26.04(c)(2)(B)
46 Tex. Tax Code §26.012(8-a)
47 Tex. Tax Code §26.063(a)(1)
48 Tex. Tax Code §26.042(b)
49 Tex. Tax Code §26.042(f)
50 Tex. Tax Code §26.042(c)
51 Tex. Tax Code §26.042(b)
0.300526
2,616,368,183
0.019110
0.099427
0.419063
0.415469
0.000000
0.000000
2,451,642,965
0
2,583,926,191
0.000000
FY25 Proposed Budget
120 8/20/2024
Page 303 of 324
2024 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 10
Line Emergency Revenue Rate Worksheet Amount/Rate
81.Current year voter-approval tax rate, adjusted for emergency revenue. Subtract Line 80 from one of the following lines (as applicable):
Line 49, Line D49 (disaster), Line 50 (counties), Line 58 (taxing units with the additional sales tax), Line 62 (taxing units with pollution control) or
Line 68 (taxing units with the unused increment rate).$ __________/$100
SECTION 8: Total Tax Rate
Indicate the applicable total tax rates as calculated above.
No-new-revenue tax rate. ................................................................................................................ $ __________/$100
As applicable, enter the current year NNR tax rate from: Line 26, Line 27 (counties), or Line 56 (adjusted for sales tax).
Indicate the line number used: ______
Voter-approval tax rate ................................................................................................................... $ __________/$100
As applicable, enter the current year voter-approval tax rate from: Line 49, Line D49 (disaster), Line 50 (counties), Line 58 (adjusted for sales tax),
Line 62 (adjusted for pollution control), Line 68 (adjusted for unused increment), or Line 81 (adjusted for emergency revenue).
Indicate the line number used: ______
De minimis rate........................................................................................................................... $ __________/$100
If applicable, enter the current year de minimis rate from Line 73.
SECTION 9: Taxing Unit Representative Name and Signature
Enter the name of the person preparing the tax rate as authorized by the governing body of the taxing unit. By signing below, you certify that you are the designated officer or
employee of the taxing unit and have accurately calculated the tax rates using values that are the same as the values shown in the taxing unit’s certified appraisal roll or certified
estimate of taxable value, in accordance with requirements in the Tax Code. 52
____________________________________________________________
Printed Name of Taxing Unit Representative
____________________________________________________________ ________________________________________
Taxing Unit Representative Date
52 Tex. Tax Code §§26.04(c-2) and (d-2)
0.415469
0.395728
26
0.415469
68
0.419063
8/12/2024
April Duvall
FY25 Proposed Budget
121 8/20/2024
Page 304 of 324
Notice About 2024 Tax Rates
Property tax rates in TOWN OF TROPHY CLUB.
This notice concerns the 2024 property tax rates for TOWN OF TROPHY CLUB. This notice
provides information about two tax rates used in adopting the current tax year's tax rate. The no-
new-revenue tax rate would Impose the same amount of taxes as last year if you compare properties
taxed in both years. In most cases, the voter-approval tax rate is the highest tax rate a taxing unit can
adopt without holding an election. In each case, these rates are calculated by dividing the total
amount of taxes by the current taxable value with adjustments as required by state law. The rates are
given per $100 of property value.
This year's no-new-revenue tax rate $0.395728/$100
This year's voter-approval tax rate $0.415469/$100
To see the full calculations, please visit 1505 E. McKinney Street
Denton, TX 76209 for a copy of the Tax Rate Calculation Worksheet.
Unencumbered Fund Balance
The following estimated balances will be left in the taxing unit's accounts at the end of the fiscal
year. These balances are not encumbered by corresponding debt obligation.
Type of Fund Balance
GENERAL FUND 4,483,640
DEBT SERVICE FUND 103,149
TIRZ #1 FUND 2,967
Current Year Debt Service
The following amounts are for long-term debts that are secured by property taxes. These amounts
will be paid from upcoming property tax revenues (or additional sales tax revenues, if applicable).
Description of Debt
Principal or Contract
Payment to be Paid
from Property Taxes
Interest to be
Paid from
Property Taxes
Other Amounts
to be Paid Total Payment
CO SERIES 2013 100,000 13,225 0 113,225
CO SERIES 2014 149,649 48,438 0 198,087
GO REFUNDING SERIES
2015 245,000 5,341 0 250,341
GO SERIES 2016 245,000 83,225 0 328,225
CO SERIES 2016 205,000 72,957 0 277,957
CO SERIES 2017 175,000 78,625 0 253,625
GO REFUNDING SERIES
2020 250,000 17,980 0 267,980
CO SERIES 2021 100,000 78,050 0 178,050
CO SERIES 2023 840,000 258,300 0 1,098,300
Total required for 2024 debt service $2,965,790
- Amount (if any) paid from funds listed in
unencumbered funds $0
- Amount (if any) paid from other resources $0
- Excess collections last year $364,408
= Total to be paid from taxes in 2024 $2,601,382
+ Amount added in anticipation that the unit will
collect only 100.00% of its taxes in 2024 $0
= Total debt levy $2,601,382
This notice contains a summary of actual no-new-revenue and voter-approval calculations as
certified by Michelle French, Denton County Tax Assessor/Collector on 08/12/2024 .
Visit Texas.gov/PropertyTaxes to find a link to your local property tax database on which you can
easily access information regarding your property taxes, including information about proposed tax
rates and scheduled public hearings of each entity that taxes your property.
The 86th Texas Legislature modified the manner in which the voter-approval tax rate is calculated to
limit the rate of growth of property taxes in the state.
FY25 Proposed Budget
122 8/20/2024
Page 305 of 324
AFFIDAVIT OF PUBLICATION
Account #Order Number Identification Order PO Amount Cols Depth
19954 583084 Print Legal Ad-IPL01889990 - IPL0188999 Proposed Budget Hearing $164.75 1 28 L
finance@trophyclub.org
TAMMY DIXONAttention:
TOWN OF TROPHY CLUB
1 TROPHY WOOD DRIVE
ROANOKE, TX 76262
THE STATE OF TEXAS
COUNTY OF TARRANT
Before me, a Notary Public in and for said County
and State, this day personally appeared Mary
Castro, Bid and Legal Coordinator for the Star-
Telegram, published by the Star-Telegram, Inc. at
Fort Worth, in Tarrant County, Texas; and who,
after being duly sworn, did depose and say that
the attached clipping of an advertisement was
published in the above named paper on the listed
dates:
1 insertion(s) published on:
08/14/24
Sworn to and subscribed before me this 14th day of
August in the year of 2024
Notary Public in and for the state of Texas, residing in
Dallas County
Extra charge for lost or duplicate affidavits.
Legal document please do not destroy!
Page 306 of 324
TOWN COUNCIL COMMUNICATION
MEETING DATE: August 26, 2024
FROM: Patrick Arata, Chief of Police
AGENDA ITEM: Consider an ordinance of the Town of Trophy Club amending Chapter 2
“Animal Control,” Article 2.02 “Impoundment,” Section 2.02.001 “Generally,”
Subsection (c) “Disposition of Unclaimed Animals” to provide for forfeiture;
and amending Appendix A “Fee Schedule,” Article A1.000 “General
Provisions,” Section A1.006 “Animal Control,” Subsection (a) “Impound Fee,”
of the Code of Ordinances. (Patrick Arata, Chief of Police)
BACKGROUND/SUMMARY: For many years, the Trophy Club's impound fee for pet owners to
reclaim their pets has been set at $10. The Animal Shelter Advisory Board reviewed the need to
increase this fee, particularly for repeat offenders, to enhance the animal control officer's
ability to enforce regulations and engage with pet owners more effectively. After reviewing
models from both Keller and Flower Mound, the Animal Shelter Advisory Board unanimously
voted to recommend adoption of the Flower Mound model. Under this model, fees to redeem
an impounded animal begin at $25 for the first offense and increase by $10 for subsequent
offenses within a 12-month period with a maximum fee amount of $65 per occurrence. An
additional $8 per day boarding fee will be added to redeem the animal as well as a $10 per day
fee if the animal has not been vaccinated for rabies.
The current ordinance, established many years ago, also mandates that after a three-day
holding period, unclaimed strays are either adopted or euthanized. In alignment with the
shelter’s goal of becoming a "no-kill" entity, the Animal Shelter Advisory Board proposed
adding verbiage to the ordinance to allow for the transfer of strays to rescue entities after the
holding period. The amendment also specifies criteria for euthanasia based on the animal’s
behavior, health, and other factors. The Animal Shelter Advisory Board unanimously approved
the recommendation of these changes in March 2023.
Staff recommends that the ordinance language recommended by the Animal Shelter Advisory
Board be revised in order to improve management and operation of the detained animals. The
staff recommendation includes that a veterinarian be consulted when an animal is injured or ill;
provides operational details for determining that an animal is vicious, aggressive, or dangerous;
and provides for situations where an animal is unable to be successfully adopted or transferred
to a non-profit 501(c)(3) organization.
BOARD REVIEW/CITIZEN FEEDBACK: The Animal Shelter Advisory Board unanimously
recommended that the fees be increased as presented as well as the ordinance be amended to
include language allowing for the transfer of an unclaimed animal to a rescue entity.
Page 307 of 324
FISCAL IMPACT: The animal shelter has taken in 19 dogs over the past year, with five of these
being repeat animals. The current fee is $10.00 per incident. The proposed fee adjustment
aims to align the animal shelter's fees with current standards and introduce a deterrent for
repeat animals. This change will not only ensure consistency with prevailing rates but also help
reduce the recurrence of incidents, ultimately benefiting both the shelter and the community.
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the ordinance as to form and
legality.
ATTACHMENTS:
1. Ordinance as Recommended by Staff
2. Ordinance as Recommended by Animal Shelter Advisory Board
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the staff revised ordinance of the
Town of Trophy Club amending Chapter 2 “Animal Control,” Article 2.02 “Impoundment,”
Section 2.02.001 “Generally,” Subsection (c) “Disposition of Unclaimed Animals” to provide for
forfeiture; and amending Appendix A “Fee Schedule,” Article A1.000 “General Provisions,”
Section A1.006 “Animal Control,” Subsection (a) “Impound Fee,” of the Code of Ordinances.
Page 308 of 324
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2024-xx
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
REVISING CHAPTER 2 “ANIMAL CONTROL” OF THE CODE OF
ORDINANCES, TOWN OF TROPHY CLUB, TEXAS, BY AMENDING
CHAPTER 2 “ANIMAL CONTROL,” ARTICLE 2.02 “IMPOUNDMENT,”
SECTION 2.02.001 “GENERALLY,” SUBSECTION (C) “DISPOSITION OF
UNCLAIMED ANIMALS” TO PROVIDE FOR FORFEITURE; AND BY
AMENDING APPENDIX A “FEE SCHEDULE,” ARTICLE A1.000
“GENERAL PROVISIONS,” SECTION A1.006 “ANIMAL CONTROL,”
SUBSECTION (A) “IMPOUND FEE,” OF THE CODE OF ORDINANCES,
TOWN OF TROPHY CLUB, TEXAS; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)
FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE
DEEMED COMMITTED EACH DAY DURING OR ON WHICH A
VIOLATION OCCURS OR CONTINUES; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas (the “Town”) is a home rule municipality
acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, the Town Council of the Town of Trophy Club (“the Town Council”), under
Chapter 826 of the Texas Health and Safety Code, has the legal authority and power to adopt and
amend ordinances that regulate animals and impoundment fees within the Town’s incorporated
limits; and
WHEREAS, the Town Council has previously adopted regulations governing the
impoundment of animals and impoundment fees in the Town; and
WHEREAS, the Town of Trophy Club Animal Shelter Advisory Board (the “Board”) has
recommended certain revisions to the Chapter 2 “Animal Control” regarding the disposition of
unclaimed animals and to Appendix A, Fee Schedule, regarding Impound Fees of the Code of
Ordinances, Town of Trophy Club, Texas; and
WHEREAS, the Board’s recommendations were presented in an open and properly
noticed meeting of the Town Council on June 10th, 2024; and
WHEREAS, the Town Council finds and determines that the Board’s recommended
revisions to Chapter 2 and to Appendix A are reasonable and necessary for the protection of the
public’s health, safety, and welfare.
Page 309 of 324
ORDINANCE NO.2024-XX PAGE 2
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises are true and correct and are incorporated herein and
made a part hereof for all purposes.
SECTION 2.
The Code of Ordinances, Town of Trophy Club, Texas, Chapter 2 “Animal Control,”
Article 2.02 “Impoundment,” Section 2.02.001 “Generally,” subsection (c) is hereby amended to
read as follows:
“(c) Disposition of unclaimed animals. At the end of such three (3) day holding period, if the
animal has not been claimed and the fees associated with the impoundment have not been
paid to the Town, the animal is deemed the property of the Town and the animal may be:
(1) made available for adoption by the Town; (2) transferred at no cost to a non-profit
501(c)(3) corporation whose primary objectives or purposes are related to animal rescue;
(3) in cases of injury or health, upon assessment and recommendation of a veterinarian, the
Town may euthanize the animal; (4) in cases of repeated vicious, aggressive, or dangerous
behavior, upon observation, assessment, and recommendation of the local rabies control
authority, the Town may euthanize the animal; or (5) in cases where the Town has in good
faith pursued adoption and transfer of the animal to a non-profit 501(c)(3), as prescribed
herein, without the animal being successfully adopted or transferred, the Town may
euthanize the animal.”
SECTION 3.
The Code of Ordinances, Town of Trophy Club, Texas, Appendix A, “Fee Schedule,”
Article A1.000 “General Provisions,” Section A1.006 “Animal Control,” Subsection (a) is hereby
amended to read as follows:
“(a) The owner of an impounded domestic animal not under quarantine will pay the
following fees in order to redeem such animal; provided, however, the fees shall be
waived for the first impoundment of an animal fostered by a residential foster owner
upon presentation of documentation that the animal has been placed in the foster care
of the foster owner by a humane society:
(1)First impoundment within one year $25.00
Second impoundment within one year $35.00
Third impoundment within one year $45.00
Fourth impoundment within one year $55.00
Each additional impoundment within one
year of first impoundment $65.00
Page 310 of 324
ORDINANCE NO.2024-XX PAGE 3
(2)The term “year” as used in this subsection shall refer to any consecutive twelve (12)
month period.
(3)A boarding charge of $8.00 per day will be added to the above amount before
redemption of the animal.
(4)Any person claiming any animal that has not been vaccinated for rabies as required
by the Texas Administrative Code, title 25, part 1, chapter 169 shall pay the
appropriate impoundment fee, plus $10.00 per day for boarding. Upon release of
the animal, the owner has ten (10) days to provide the animal control officer written
proof signed by a licensed veterinarian that the animal has been vaccinated for
rabies. If the animal control officer has not received written proof of the vaccination
for rabies, the owner is in violation of Chapter 2 “Animal Control” and subject to
the penalties prescribed in Section 2.01.002.”
SECTION 4.
CUMULATIVE
This Ordinance shall be cumulative of all other provisions of ordinances of the Town,
except where the provisions of this Ordinance are in direct conflict with the provisions of such
ordinances, in which event, the conflicting provisions of such ordinances are hereby repealed.
SECTION 5.
SEVERABILITY
It is hereby declared to be the intention of the Town Council that the phrases, clauses,
sentences, paragraphs, and sections of this Ordinance are severable, and if any phrase, clause,
sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid
judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect
any of the remaining phrases, clauses, sentences, paragraphs, and sections of this Ordinance, since
the same would have been enacted by the Town Council without the incorporation in this
Ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section.
SECTION 6.
PENALTY
It shall be unlawful for any person to violate any provision of this Ordinance, and any
person violating or failing to comply with any provision hereof shall be fined, upon conviction, in
an amount not less than One Dollar ($1.00) nor more than Two Thousand Dollars ($2,000.00), and
a separate offense shall be deemed committed each day during or on which a violation occurs or
continues.
Page 311 of 324
ORDINANCE NO.2024-XX PAGE 4
SECTION 7.
SAVINGS
All rights and remedies of the Town are expressly saved as to any and all violations of the
ordinances of the Town that have accrued at the time of the effective date of this Ordinance; and,
as to such accrued violations and all pending litigation, both civil and criminal, whether pending
in court or not, under such ordinances, same shall not be affected by this Ordinance, but may be
prosecuted until final disposition by the courts.
SECTION 8.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish the caption
and penalty clause of this Ordinance as required by Section 3.16 of the Town’s Charter.
SECTION 9.
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of adoption and publication
as provided by law, and it is so ordained.
PASSED AND APPROVED ON THIS ________ DAY OF ______, 2024.
Jeannette Tiffany, Mayor
ATTEST:
Tammy Dixon, Town Secretary
APPROVED AS TO FORM:
Dean Roggia, Town Attorney
Page 312 of 324
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2024-xx
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
REVISING CHAPTER 2 “ANIMAL CONTROL” OF THE CODE OF
ORDINANCES, TOWN OF TROPHY CLUB, TEXAS, BY AMENDING
CHAPTER 2 “ANIMAL CONTROL,” ARTICLE 2.02 “IMPOUNDMENT,”
SECTION 2.02.001 “GENERALLY,” SUBSECTION (C) “DISPOSITION OF
UNCLAIMED ANIMALS” TO PROVIDE FOR FORFEITURE; AND BY
AMENDING APPENDIX A “FEE SCHEDULE,” ARTICLE A1.000
“GENERAL PROVISIONS,” SECTION A1.006 “ANIMAL CONTROL,”
SUBSECTION (A) “IMPOUND FEE,” OF THE CODE OF ORDINANCES,
TOWN OF TROPHY CLUB, TEXAS; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)
FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE
DEEMED COMMITTED EACH DAY DURING OR ON WHICH A
VIOLATION OCCURS OR CONTINUES; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas (the “Town”) is a home rule municipality
acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, the Town Council of the Town of Trophy Club (“the Town Council”), under
Chapter 826 of the Texas Health and Safety Code, has the legal authority and power to adopt and
amend ordinances that regulate animals and impoundment fees within the Town’s incorporated
limits; and
WHEREAS, the Town Council has previously adopted regulations governing the
impoundment of animals and impoundment fees in the Town; and
WHEREAS, the Town of Trophy Club Animal Shelter Advisory Board (the “Board”) has
recommended certain revisions to the Chapter 2 “Animal Control” regarding the disposition of
unclaimed animals and to Appendix A, Fee Schedule, regarding Impound Fees of the Code of
Ordinances, Town of Trophy Club, Texas; and
WHEREAS, the Board’s recommendations were presented in an open and properly
noticed meeting of the Town Council on June 10th, 2024; and
WHEREAS, the Town Council finds and determines that the Board’s recommended
revisions to Chapter 2 and to Appendix A are reasonable and necessary for the protection of the
public’s health, safety, and welfare.
Page 313 of 324
ORDINANCE NO.2024-XX PAGE 2
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises are true and correct and are incorporated herein and
made a part hereof for all purposes.
SECTION 2.
The Code of Ordinances, Town of Trophy Club, Texas, Chapter 2 “Animal Control,”
Article 2.02 “Impoundment,” Section 2.02.001 “Generally,” subsection (c) is hereby amended to
read as follows:
“(c) Disposition of unclaimed animals. At the end of such period, if the animal has not been
claimed and the fees associated with the impoundment have not been paid to the Town, the
animal is deemed the property of the Town and may be made available for adoption or
placed with a 501(c)(3) animal rescue. Only in the cases of extreme illness, injury, or
aggression, the Town may euthanize the animal as determined by the local rabies control
authority.”
SECTION 3.
The Code of Ordinances, Town of Trophy Club, Texas, Appendix A, “Fee Schedule,”
Article A1.000 “General Provisions,” Section A1.006 “Animal Control,” Subsection (a) is hereby
amended to read as follows:
“(a) The owner of an impounded domestic animal not under quarantine will pay the
following fees in order to redeem such animal; provided, however, the fees shall be
waived for the first impoundment of an animal fostered by a residential foster owner
upon presentation of documentation that the animal has been placed in the foster care
of the foster owner by a humane society:
(1)First impoundment within one year $25.00
Second impoundment within one year $35.00
Third impoundment within one year $45.00
Fourth impoundment within one year $55.00
Each additional impoundment within one
year of first impoundment $65.00
(2)The term “year” as used in this subsection shall refer to any consecutive twelve (12)
month period.
(3)A boarding charge of $8.00 per day will be added to the above amount before
redemption of the animal.
Page 314 of 324
ORDINANCE NO.2024-XX PAGE 3
(4)Any person claiming any animal that has not been vaccinated for rabies as required
by the Texas Administrative Code, title 25, part 1, chapter 169 shall pay the
appropriate impoundment fee, plus $10.00 per day for boarding. Upon release of
the animal, the owner has ten (10) days to provide the animal control officer written
proof signed by a licensed veterinarian that the animal has been vaccinated for
rabies. If the animal control officer has not received written proof of the vaccination
for rabies, the owner is in violation of Chapter 2 “Animal Control” and subject to
the penalties prescribed in Section 2.01.002.”
SECTION 4.
CUMULATIVE
This Ordinance shall be cumulative of all other provisions of ordinances of the Town,
except where the provisions of this Ordinance are in direct conflict with the provisions of such
ordinances, in which event, the conflicting provisions of such ordinances are hereby repealed.
SECTION 5.
SEVERABILITY
It is hereby declared to be the intention of the Town Council that the phrases, clauses,
sentences, paragraphs, and sections of this Ordinance are severable, and if any phrase, clause,
sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid
judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect
any of the remaining phrases, clauses, sentences, paragraphs, and sections of this Ordinance, since
the same would have been enacted by the Town Council without the incorporation in this
Ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section.
SECTION 6.
PENALTY
It shall be unlawful for any person to violate any provision of this Ordinance, and any
person violating or failing to comply with any provision hereof shall be fined, upon conviction, in
an amount not less than One Dollar ($1.00) nor more than Two Thousand Dollars ($2,000.00), and
a separate offense shall be deemed committed each day during or on which a violation occurs or
continues.
SECTION 7.
SAVINGS
All rights and remedies of the Town are expressly saved as to any and all violations of the
ordinances of the Town that have accrued at the time of the effective date of this Ordinance; and,
as to such accrued violations and all pending litigation, both civil and criminal, whether pending
in court or not, under such ordinances, same shall not be affected by this Ordinance, but may be
prosecuted until final disposition by the courts.
Page 315 of 324
ORDINANCE NO.2024-XX PAGE 4
SECTION 8.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish the caption
and penalty clause of this Ordinance as required by Section 3.16 of the Town’s Charter.
SECTION 9.
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of adoption and publication
as provided by law, and it is so ordained.
PASSED AND APPROVED ON THIS ________ DAY OF ______, 2024.
Jeannette Tiffany, Mayor
ATTEST:
Tammy Dixon, Town Secretary
APPROVED AS TO FORM:
Dean Roggia, Town Attorney
Page 316 of 324
TOWN COUNCIL COMMUNICATION
MEETING DATE: August 26, 2024
FROM: April Duvall, Director of Finance
AGENDA ITEM: Consider a resolution authorizing the defeasance of a portion of the Town's
2014 Certificates of Obligation for an additional amount not to exceed
$125,000 to enable the Town to lower future interest expenses and reduce its
overall debt burden. (April Duvall, Director of Finance)
BACKGROUND/SUMMARY: The Town of Trophy Club is committed to maintaining a strong
financial position and managing its debt obligations responsibly. As part of this commitment,
the Town is considering the early defeasance of a portion of the 2014 Certificates of Obligation.
Defeasance is a strategic financial move that involves setting aside funds to pay off a portion of
the outstanding debt, effectively removing the Town's obligation to make future payments on
that portion.
This resolution proposes the authorization of defeasance for an additional amount not to
exceed $125,000. By taking this action, the Town can reduce future interest expenses, resulting
in long-term savings for taxpayers. This action also maintains the Town's tax-rate goal for its
debt service rate to achieve a long-term I&S tax rate of $0.105 per $100 of taxable valuation. If
approved, the Town's I&S tax rate in FY 2025 will be $0.099427, which is slightly under the
target rate of $0.105. Additionally, reducing the Town’s overall debt burden will enhance its
financial flexibility, improve credit ratings, and demonstrate proactive fiscal management.
The early defeasance of debt aligns with the Town’s broader goals of sound financial
stewardship, ensuring that resources are managed efficiently and in the best interests of the
community. This approach reflects the Town’s ongoing efforts to reduce liabilities, optimize
budgetary outcomes, and position itself for future financial health.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: By defeasing this portion of the debt, the Town will eliminate the associated
interest payments that would have been due in the coming years. This reduction in interest
expenses will generate long-term savings for the Town’s budget.
LEGAL REVIEW: Dean Roggia, Town Attorney, has reviewed the resolution as to form and
legality. The resolution has been further reviewed to comply with all legal requirements,
including bond rules and proper authorization.
ATTACHMENTS:
Page 317 of 324
1. Draft Resolution
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the resolution authorizing the
defeasance of a portion of the Town's 2014 Certificates of Obligation for an additional amount
not to exceed $125,000 to enable the Town to lower future interest expenses and reduce its
overall debt burden.
Page 318 of 324
A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS,
AUTHORIZING THE REDEMPTION AND DEFEASANCE OF CERTAIN
OUTSTANDING BONDS; AUTHORIZING THE DEPOSIT OF FUNDS
WITH THE PAYING AGENT/REGISTRAR; AND RESOLVING OTHER
MATTERS RELATED THERETO; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Town of Trophy Club, Texas (the “Town”), is a home rule municipality
acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, the Town has previously issued and there are presently outstanding certain
unlimited tax bonds listed on Schedule I, attached hereto as Exhibit A and incorporated herein by
reference for all purposes (collectively, the “Bonds”); and
WHEREAS, the Town desires to call for the redemption and defeasance of a portion of
the Bonds from the list of redeemed bond candidates set forth in Schedule I, in a total aggregate
principal amount not to exceed one hundred and twenty-five thousand dollars ($125,000) (the
“Redemption Amount”); and
WHEREAS, the Director of Finance is hereby authorized to determine the principal
amount and maturities of the Bonds to be defeased and redeemed or paid at their maturity (as
designated, the “Redeemed Bonds”) on the Redemption Date (as defined below) up to the
Redemption Amount; and
WHEREAS, the Town will have sufficient funds in the Interest & Sinking Funds
established for the Redeemed Bonds to fully redeem and defease the Redeemed Bonds on their
Redemption Date; and
WHEREAS, the Town, in accordance with this Resolution, will deposit funds in an
amount sufficient to fully pay all principal and interest due and owing on the Redeemed Bonds on
the date upon which the Redeemed Bonds may be redeemed pursuant to the terms of the order(s)
authorizing the issuance of the Redeemed Bonds, or alternately, on their maturity date (either, the
“Redemption Date”), as such date is designated by the Town’s Director of Finance (the
“Authorized Officer”); and
WHEREAS, the Town Council finds and determines that it is in the best interest of the
Town to call for redemption and defeasance of the Redeemed Bonds and that the Redeemed Bonds
shall be redeemed on the Redemption Date, or alternately, defeased to their maturity, as determined
by the Authorized Officer; and
WHEREAS, the meeting at which this Resolution is considered is open to the public as
required by law, and the public notice of the time, place and purpose of said meeting was given as
required by Chapter 551, Texas Government Code, as amended.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
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SECTION 1.
INCORPORATION OF PREMISES
All the above premises are true and correct of the Town Council, and they are hereby
approved, ratified, and incorporated into the body of this Resolution as if copied in their entirety.
SECTION 2.
FINDINGS
The findings and determinations set forth in the preambles hereto are hereby incorporated
by reference for all purposes.
SECTION 3.
DEPOSIT OF FUNDS
(a)The Authorized Officer shall determine the Redemption Date in accordance with the orders
issuing the Bonds, the principal amounts, series and maturities of the Redeemed Bonds
from the list of redeemed bond candidates attached hereto as Schedule I, in an aggregate
principal amount not to exceed the Redemption Amount, and shall deliver a schedule of
Redeemed Bonds to the Paying Agent for the Redeemed Bonds, in the form attached hereto
as Exhibit A, on a date that will allow the Paying Agent to give the required thirty (30)-
day notice of the redemption of the Bonds before the Redemption Date. The Authorized
Officer may also designate Redeemed Bonds to be defeased to their maturity date.
(b)The transfer and deposit of available Town revenues and Interest and Sinking Funds in an
amount sufficient to pay, on the Redemption Date or maturity date, the principal of and
interest accrued on such Redeemed Bonds to the Redemption Date with the Paying Agent
for the Redeemed Bonds or the Escrow Agent (as defined below) is hereby authorized,
directed and approved.
SECTION 4.
REDEMPTION OF REDEEMED BONDS; APPROVAL OF ESCROW AGREEMENT;
DEPOSIT AGREEMENT
(a) The Redeemed Bonds shall be paid on the Redemption Date, at a redemption price equal
to the principal amount thereof plus interest accrued thereon to the Redemption Date.
(b) The Town Secretary and any other officer of the Town is hereby authorized and directed
to cause a copy of this Resolution to be delivered to the Paying Agent for the Redeemed
Bonds, and the Authorized Officer shall deliver the schedule of Redeemed Bonds in the
form attached as Exhibit A to the Paying Agent for the Redeemed Bonds, the delivery of
such documents shall constitute notice of redemption and notice of defeasance to such
Paying Agent.
(c)The Authorized Officer is hereby authorized to enter into and execute on behalf of the
Town an escrow agreement (the “Escrow Agreement”), if required, with the Paying
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Agent(s) for the Redeemed Bonds (in such capacity, the “Escrow Agent”), in the form and
substance as shall be approved by the Authorized Officer with such changes as necessary
and as approved by the Authorized Officer, which Escrow Agreement will provide for the
payment of the Redeemed Bonds pursuant to the Escrow Agreement.
(d)The Authorized Officer is authorized to make necessary arrangements for and to execute
such documents and agreements in connection with the purchase of the Escrow Securities
(as defined in the Escrow Agreement) required by and referenced in the Escrow
Agreement, if any, as may be necessary for the Escrow Fund (as defined in the Escrow
Agreement), and the application for and acquisition of the Escrow Securities if any, is
hereby approved, authorized and ratified.
(e)The Authorized Officer is also hereby authorized to enter into a deposit agreement (the
“Deposit Agreement”) if required, with the Paying Agent for the Redeemed Bonds
whereby the Town deposits cash with Paying Agent for the Redeemed Bonds to affect their
redemption and/or defeasance, in the form and substance as shall be approved by the
Authorized Officer with such changes as necessary and as approved by the Authorized
Officer, which Deposit Agreement will provide for the payment of the Redeemed Bonds
pursuant to the Deposit Agreement.
(f)The Authorized Officer is also hereby authorized to arrange for payment of the Redeemed
Bonds with a deposit of funds directly with the Paying Agent for the Redeemed Bonds on
their Redemption Date in order to affect their redemption and/or defeasance.
SECTION 5.
NOTICE OF REDEMPTION
(a)The Paying Agent for the Redeemed Bonds is hereby authorized and directed to give notice
of such redemption and/or defeasance to the owners thereof pursuant to the order
authorizing the issuance of the Redeemed Bonds.
(b)The Paying Agent for the Redeemed Bonds is hereby directed to mail the appropriate notice
of redemption and/or defeasance as required by the order authorizing the issuance of the
Bonds and to file the appropriate notice of redemption and defeasance of the Redeemed
Bonds on the Electronic Municipal Market Access (“EMMA”) web filing system
promulgated by the Municipal Securities Rulemaking Board within ten (10) days of the
deposit of funds pursuant to Sections 3 and 4 above.
SECTION 6.
EXECUTION AND DELIVERY OF DOCUMENTS; ACTIONS TO BE TAKEN
The Mayor and Town Secretary are each hereby authorized and directed to consent to,
accept, execute, attest and affix the Town’s seal to such other agreements, assignments,
certificates, contracts, documents, instruments, releases, financing statements, letters of
instruction, authorizations for the expenditure of funds of the Town as may be required, written
requests, and other papers, whether or not mentioned herein, as may be necessary or convenient to
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carry out or assist in carrying out the purposes of this Resolution and to take any and all actions
required to be taken to effect the purposes of this Resolution in accordance with this Resolution
and the laws of the State of Texas.
SECTION 7.
EFFECTIVE DATE
This Resolution becomes effective immediately upon its passage.
PASSED AND ADOPTED THIS 26th day of August, 2024.
____________________________________
Jeannette Tiffany, Mayor
Town of Trophy Club, Texas
ATTEST:
________________________________
Tammy Dixon, Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM:
Dean Roggia, Town Attorney
Town of Trophy Club, Texas
Signature Page to Resolution Authorizing Redemption of Town of Trophy Club Bonds
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Schedule I-1
SCHEDULE I
DESCRIPTION OF REDEEMED BOND CANDIDATES
Combination Tax and Revenue Certificates of Obligation, Series 2014
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Schedule I-1
EXHIBIT A
FORM OF SCHEDULE OF REDEEMED BONDS
Combination Tax and Revenue Certificates of Obligation, Series 2014
Maturity
Outstanding
Principal
Principal Being
Redeemed Interest Rate
Date of
Redemption/Maturity
Redemption
Price
8/15/20__ September 1, 2024 Par
8/15/20__ September 1, 2024 Par
8/15/20__ September 1, 2024 Par
8/15/20__ September 1, 2024 Par
Dated: _____________, 20__
_____________________________
April Duvall
Director of Finance
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