08.19.2024 Parks Board Agenda Packet
TOWN OF TROPHY CLUB
MEETING AGENDA
PARKS & RECREATION
BOARD
1 Trophy Wood Drive
Trophy Club, Texas 76262
August 19, 2024 6:00 PM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Board/Commission on any matter pursuant
to Texas Government Code Sec. 551.007. The Board/Commission is not permitted to
discuss or take action on any presentations made concerning matters that are not listed on
the agenda. Presentations are limited to matters over which the Board/Commission has
authority. Speakers have up to four (4) minutes or the time limit determined by the Presiding
Officer. Each speaker must have submitted their request to speak by completing the
Speaker’s Form or may email dwilson@trophyclub.org
ANNOUNCEMENTS AND REPORTS
1. Department Updates (C. Ellis)
2. Park Improvement Subcommittee Report (D. Kizer)
REGULAR ITEMS
3. Discuss and consider approval of the Parks & Recreation Board Meeting minutes dated
July 15, 2024 and the Special Parks & Recreation Board Meeting minutes dated July 29,
2024. (D. Wilson)
4. Discuss and consider appointment of additional member to the Parks Improvement Sub-
Committee
FUTURE AGENDA ITEMS
ADJOURN
The Board/Commission may convene into executive session to discuss posted items as
allowed by Texas Government Code Sections 551.071 through 551.076 and Section
551.087.
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Notice is hereby given that a quorum of the Town of Trophy Club Town Council may be in
attendance at this meeting. The Town Council will not deliberate or take any action.
CERTIFICATION
I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall
for the Town of Trophy Club, Texas, in a place convenient and readily accessible to the general
public at all times on the following date and time: August 16, 2024, at 1:45 PM, and said Notice
of Meeting was also posted concurrently on the Town’s website in accordance with Texas
Government Code Ch. 551 at least 72 hours prior to the scheduled time of said meeting.
__________________________________
Daniel Wilson
Senior Administrative Assistant
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
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Parks and Recreation Board Meeting Monday, June 15, 2024 Page 1 of 3
TOWN OF TROPHY CLUB
PARKS AND RECREATION BOARD MINUTES
MONDAY, JULY 15, 2024; 6:00 P.M.
The Trophy Club Parks and Recreation Board met in a Regular Session on Monday, July 15, 2024. The
meeting was held at Town Hall, 1 Trophy Wood Drive in the Council Chambers.
BOARD MEMBERS PRESENT:
Dean Murray Chairperson
Robert Ferguson Vice Chairperson
Patrick Schrein Secretary
Stephanie Presley Board Member
Jennifer Kashner Board Member
Dana Kizer Board Member
Jeffrey Eason Board Member
BOARD MEMBERS ABSENT:
Chuck Hall Board Member
STAFF PRESENT:
Chase Ellis Director of Parks and Recreation
Madison Seil Recreation Superintendent
Daniel Wilson Senior Administrative Assistant for Parks and Recreation
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairperson Murray called the meeting to order at 6:00 p.m. and noted a quorum.
PUBLIC COMMENTS
No public comments were made.
ANNOUNCMENTS & REPORTS
1.Department Updates.
Director Ellis provided the board with the following updates:
a) A new monument sign was erected at Harmony Park constructed of aluminum with a 15-year
warranty with considerable cost savings. New landscaping has been scheduled with the Parks
department.
b) Though water levels in Grapevine Lake have decreased, they are still roughly 10ft above
average. The MX/ATV tracks and trails remain closed. The roads and disc golf course have been
cleared of debris and are ready for use.
c) Trophy Club Park will host a Community Clean-Up Date on September 11, 2024. Director Ellis
will meet with volunteer groups to collect debris brought into the park by flooding. Staff will
have “Trash Collection Sets” ready for community members to assist with the clean-up efforts.
Recreation Superintendent Seil provided the board with the following updates:
a) Trophy Club hosted a TAAF Swimming Circuit Meet on June 29. Swim Team Coach Karen Lewis
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Parks and Recreation Board Meeting Monday, June 15, 2024 Page 2 of 3
helped facilitate a very successful swim meet.
b) Trophy Club Track, a new summer program, just competed in their TAAF regionals meet.
c) Trophy Club’s Fourth of July Celebration was a success. For the first time, the 5K & Fun Run sold
out of registrations. Trophy Club staff are proud to offer the experience to the community.
2.Parks Improvement Subcommittee Update.
Board member Kizer provided the board with the following updates from the Parks Improvement
Subcommittee:
a) The Sub-Committee agreed to engage with McAdams for the proposed Pickleball Courts.
b) The Subcommittee will meet on July 17, 2024, with McAdams to evaluate the three solutions the
firm has for pickleball courts in Trophy Club. The Subcommittee will present their
recommendation to the Board at the next Parks & Recreation Board Meeting.
c) Two feedback sessions were held by McAdams in June to collect community thoughts on the
pickleball courts.
d) Community Engagement for the Trophy Club Pool project will be held on July 29th, July 30th, and
August 3rd.
REGULAR SESSION
3.Consider approval of the Parks and Recreation Board Meeting minutes dated May 20, 2024.
Secretary Schrein motioned to approve the Parks and Recreation Board Meeting minutes dated May 20,
2024. Board member Kashner seconded the motion. Chairperson Murray called for a vote. The motion
passed unanimously (7-0).
4.Discuss the subcommittees and whether they need to continue as a function of the Park Board.
Director Ellis provided a summary of the subcommittees and their appointments.
Chairperson Murray provided a background of the previous subcommittees and commented on the length
of Parks and Recreation Board Meetings when all discussions were held with the entire board as compared
to the subcommittees.
Board member Eason commented that the entire Parks and Recreation Board should be provided the
same information at all times, such as access to RFQ documents.
Director Ellis suggested that subcommittee members be changed annually to incorporate all of the board
members over time.
No action was taken.
5.Special Park Board Meeting 7/29: Pickleball timeline and Parks Board recommendation for
Council on 8/12.
Director Ellis presented the timeline of events for the McAdams Pickleball project proposed for a Special
Parks Board Meeting dated July 29th at 6:00 PM. McAdams had compiled several options to explore for
the construction of pickleball courts in Trophy Club. The Parks Improvement Subcommittee will review
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Parks and Recreation Board Meeting Monday, June 15, 2024 Page 3 of 3
these options and present their recommendation to the Parks and Recreation Board on July 29th for
approval to recommend to the Town Council.
Board member Presley motioned to hold a Special Parks and Recreation Board Meeting on July 29th, 2024.
Secretary Schrein seconded the motion. Chairperson Murray called for a vote. The motion passed
unanimously (7-0).
FUTURE AGENDA ITEMS
No items were presented for future discussion.
ADJOURN
Board member Presley motioned to adjourn. Secretary Schrein seconded the motion. Chairperson Murray
adjourned the meeting at 6:49 PM.
Patrick Schrein, Secretary Daniel Wilson, Senior Administrative Assistant
Parks and Recreation Board Parks and Recreation Department
Town of Trophy Club, TX Town of Trophy Club, TX
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Parks and Recreation Special Board Meeting Monday, June 29, 2024 Page 1 of 2
TOWN OF TROPHY CLUB
SPECIAL PARKS AND RECREATION BOARD MINUTES
MONDAY, JULY 29, 2024; 6:00 P.M.
The Trophy Club Parks and Recreation Board met in a Special Session on Monday, July 29, 2024. The
meeting was held at Town Hall, 1 Trophy Wood Drive in the Council Chambers.
BOARD MEMBERS PRESENT:
Dean Murray Chairperson
Robert Ferguson Vice Chairperson
Patrick Schrein Secretary
Stephanie Presley Board Member
Jennifer Kashner Board Member
Jeffrey Eason Board Member
BOARD MEMBERS ABSENT:
Dana Kizer Board Member
Chuck Hall Board Member
STAFF PRESENT:
Chase Ellis Director of Parks and Recreation
Madison Seil Recreation Superintendent
Daniel Wilson Senior Administrative Assistant for Parks and Recreation
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairperson Murray called the meeting to order at 6:00 p.m. and noted a quorum.
PUBLIC COMMENTS
Tom Bath commented in opposition of the proposed design options for the Pickleball Courts.
REGULAR SESSION
1.Consider a recommendation from the Parks & Recreation Board to the Town Council of the
preferred option for dedicated pickleball courts in the Town of Trophy Club.
Director Ellis provided a brief history of efforts in bringing dedicated pickleball courts to the Town of
Trophy Club. Director Ellis introduced the project manager from McAdams who provided the board with
details regarding the three design options the firm had created.
Vice Chairperson Ferguson provided the recommendation of the Parks Improvement Subcommittee as
Option 1. Discussion was held amongst the board on the best option to recommend to the Town Council.
Board member Kashner motioned to recommend Option 1. Board member Presley seconded the motion.
Chairperson Murray called for a vote. The motion passed with a majority vote (4-2).
Dean Murray For
Robert Ferguson For
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Parks and Recreation Special Board Meeting Monday, June 29, 2024 Page 2 of 2
Patrick Schrein Opposed
Stephanie Presley For
Jennifer Kashner For
Jeffery Eason Opposed
ADJOURN
Board member Eason motioned to adjourn. Board member Kashner seconded the motion. Chairperson
Murray adjourned the meeting at 6:47 PM.
Patrick Schrein, Secretary Daniel Wilson, Senior Administrative Assistant
Parks and Recreation Board Parks and Recreation Department
Town of Trophy Club, TX Town of Trophy Club, TX
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