07.22.2024 TC MinutesTown of Trophy Club Town Council Meeting Minutes
July 22, 2024, 6:00 p.m., Work Session and Regular Meeting
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL WORK SESSION TO ORDER
Mayor Tiffany called the work session to order at 6:00 p.m.
COUNCIL MEMBERS PRESENT
Jeannette Tiffany, Mayor
Stacey Bauer, Council Member Place 1
Jeff Beach, Council Member Place 2
Dennis Sheridan, Council Member Place 3
Rhylan Rowe, Council Member Place 4
LuAnne Oldham, Council Member Place 5
With the following member absent:
Steve Flynn, Mayor Pro Tern
STAFF MEMBERS PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Dean Roggia, Town Attorney
Jason Wise, Fire Chief
Patrick Arata, Chief of Police
April Duvall, Director of Finance
Matt Cox, Director of Community Development
Denise Deprato, Director of Human Resources
Chase Ellis, Director of Parks and Recreation
Jill Lind, Director of Communications and Marketing
WORK SESSION ITEM
1. Presentation and discussion on traffic improvements for Bobcat Boulevard.
(Brandon Wright, Town Manager)
Town Manager Wright gave a presentation on the traffic improvements for Bobcat
Boulevard, highlighting and noting the following, and also answered questions from the
Town Council:
• Background: In January 2024, the Town Council and Town Manager began
evaluating traffic improvement options for Bobcat Boulevard between Trophy
Club Drive and Marshall Creek Drive due to high traffic volumes from nearby
schools.
Town Council Meeting Minutes - July 22, 2024
Page 2
• Comprehensive Review:
o Address traffic issues by gathering information and resident input for
informed decision -making.
o Six -phase plan over eight months, involving traffic review, objective
identification, solution development, Town Council debriefs, community
input, and final presentation.
• Progress and Objectives:
o Phases 1 and 2 (traffic review and objective identification) were completed
by February 2024.
o February 12, 2024, Work Session: Reviewed objectives including traffic flow
enhancement, pedestrian safety, intersection improvements, and vehicle
compliance at crosswalks.
o Phase 3: Solution development with Lee Engineering.
o Phase 4: Current Town Council Workshop to review solutions.
• Lee Engineering Report:
o Intersection Analysis: Assessed level of service (LOS) scores during peak
hours, highlighting failing scores (E or F) at key intersections.
o Control Mechanism Impact: Proposed improvements (traffic guards, lights,
roundabouts) to achieve passing LOS scores.
o Intersection Recommendations:
■ Marshall Creek at Bobcat: Single -lane roundabout.
■ Mid -Block between Marshall Creek and Parkview: Pedestrian hybrid
beacon.
■ Parkview at Bobcat: Continue current crossing guards.
■ High School Driveway #4 at Bobcat: Crossing guard, new turn lane,
crosswalk reconfiguration.
■ Bobcat at Trophy Club: Traffic signal control.
• Community Input and Final Steps:
o Resident feedback sessions and surveys starting the week of July 29.
o Final recommendations and community input to be presented at the Town
Council Workshop on September 9, 2024.
Following the discussion, the Town Council provided the following feedback
• Clarify the duration of the AM Peak and PM Peak hours.
• Ensure that the control solutions are adequately explained for community
feedback purposes.
• Provide the time difference for traveling to an intersection with different score
levels.
Town Council Meeting Minutes — July 22, 2024
Page 3
• Collaborate with NISD to clarify any potential differences to the safety storm
shelter building at Byron Nelson High School due to the construction of the
athletic field. Also, determine if there will be any changes to the entrance/exit
areas or traffic patterns within the school district grounds.
• Include examples of attractive traffic lights for the group input sessions.
ADJOURN
Mayor Tiffany adjourned the work session at 6:54 p.m.
CALL REGULAR MEETING TO ORDER
Mayor Tiffany called the regular meeting to order at 7.00 p.m.
INVOCATION
Rev. Bill Eason, Fellowship United Methodist Church, led the invocation.
PLEDGES
Council Member Beach led the Pledge of Allegiance to the American and Texas
Flags.
PUBLIC COMMENTS
There were none.
COMMUNITY SPOTLIGHT
2. Working for You ... Trophy Club
a) Update from Town Council Members
Mayor Tiffany highlighted the unique spirit and sense of community in Trophy Club,
emphasizing the "unseen bridges" of trust, respect, compassion, encouragement, love,
and shared memories that define the town. She expressed gratitude to residents for their
engagement and contributions, thanked the council members for their dedication and
advocacy, and praised the town staff and leadership for their commitment to the
community's best interests. Noting positive feedback about the town's atmosphere, Mayor
Tiffany reaffirmed her commitment to maintaining Trophy Club as a great place to call
home and thanked everyone for their continued efforts and dedication.
Council Member Rowe expressed his gratitude to the staff for their hard work in
organizing the 4th of July event. He recognized that it is a long day with a lot of work for
everyone involved. He feels this event is the biggest community day in Trophy Club, and
every year he is grateful for all the efforts put in. He thanked everyone for their long hours
and dedication.
Town Council Meeting Minutes — July 22, 2024 Page 4
b) Update from Town Manager
Town Manager Wright provided the following updates:
• Community Pool Complex Public Engagement Event: The Town will host
three Community Pool Public Engagement Events to gather citizen input on
desired amenities and features for the community pool. Citizens can interact
with Town officials and ParkHill consultants to share their vision. The events
are scheduled for: July 29th, 8.45 am - 10.45 am; July 30th, 5:00 pm - 7:00
pm; and August 3rd, 1.00 pm - 3.00 pm (free swim day for residents).
• Bobcat Boulevard Project: As discussed in the Work Session, the Bobcat
Boulevard Project is now in Phase V: Community Input and Surveys.
Starting July 29th, a community survey will be distributed to gather feedback
on the proposed solutions by Lee Engineering. Two public input sessions
are scheduled at Town Hall to collect in -person feedback on July 30th, 3:00
pm and on July 31st, 6:00 pm.
• Upcoming Boards and Commissions Meetings
o July 29, 2024, 6.00 p.m., Parks and Recreation Board Special
Meeting
o August 1, 2024, 6:00 p.m., Planning and Zoning Commission
Meeting
• Upcoming Events
o August 9-11, 2024, Tax -Free Weekend
c) Quick Civic Tip
Town Attorney Dean Roggia provided an overview of franchise utility work located
in rights -of -way.
CONSENT AGENDA
3. Consider approval of the June 24, 2024, Town Council work session and regular
meeting minutes. (Tammy Dixon, Town Secretary)
4. Consider a consolidated radio communications interlocal agreement between the
Denton County Sheriff's Office and the Town of Trophy Club for the use of a radio
communication system for FY 2025. (Patrick Arata, Police Chief)
5. Consider an ordinance amending the FY 2024 Budget to increase construction
inspection fee revenue and professional engineering services in the Community
Development Department by $68,000 for additional construction inspection
services related to Trophy Club residential developments. (Matt Cox, Community
Development Director). The caption of the ordinance reads as follows:
Town Council Meeting Minutes — July 22, 2024
Page 5
ORDINANCE 2024-13
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, AMENDING THE TOWN'S ANNUAL BUDGET FOR THE FISCAL YEAR
BEGINNING ON OCTOBER 1, 20235 AND ENDING ON SEPTEMBER 30, 2024,
AS ADOPTED BY ORDINANCE NO. 2023-15, AND AMENDED BY ORDINANCE
NO. 2024-113 BY PROVIDING FOR ADJUSTMENTS TO THE GENERAL FUND;
PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE
MADE IN ACCORDANCE WITH THE ANNUAL BUDGET, AS AMENDED;
PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
Council Member Sheridan moved to approve Consent Items 3-5. Council Member
Beach seconded the motion.
VOTE ON MOTION
AYES:
Bauer,
NAYES:
None
ABSENT:
Flynn
VOTE:
6-0-1
INDIVIDUAL ITEMS
Beach, Sheridan, Tiffany, Rowe, Oldham
6. Presentation and discussion regarding an update from the arts commission ad hoc
committee on the development of an arts commission in Trophy Club. (Tamara
Smith, Assistant to the Town Manager)
Tamara Smith, Assistant to the Town Manager, provided an overview of the Arts
and Culture Ad Hoc Committee, which was tasked with researching the creation of an
Arts and Culture Commission within the town. This item was to provide an update to the
Town Council.
Ms. Smith introduced Margie Reese; the consultant hired earlier this year to assist
in facilitating this project. Ms. Reese has 45 years of experience in arts management.
Ms. Reese shared highlights of her work with the ad hoc committee over several
months. She acknowledged committee members and discussed their focus on creating a
local arts agency, defining it as a nonprofit/government agency supporting arts in the
community. In May, the committee conducted interviews with various stakeholders,
including local artists and parks department staff, and toured town facilities to assess
potential arts venues. They also examined funding opportunities and are crafting an
inclusive mission statement. Ms. Reese emphasized the town's potential for a local arts
agency and detailed plans for integrating arts with public schools and community
programs, especially during summer. The Committee will continue to finalize its report
and recommendations, which will be brought back to the Town Council at a future date.
Town Council Meeting Minutes — July 22, 2024
Page 6
Feedback from the council included clarifications on the committee's authority and
the potential for using hotel tax funds for arts programming. The council appreciated the
cultural focus and the historical documentation of the town's heritage, noting the
importance of connecting the community through arts and preserving historical elements.
ADJOUNMENT
Mayor Tiffany adjourned the Town Couni
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Tammy Dixon, (Town S,66'retary