07.29.2024 Parks Board Agenda Packet-Special Meeting
TOWN OF TROPHY CLUB
SPECIAL MEETING AGENDA
PARKS & RECREATION
BOARD
1 Trophy Wood Drive
Trophy Club, Texas 76262
July 29, 2024 6:00 PM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Board/Commission on any matter pursuant
to Texas Government Code Sec. 551.007. The Board/Commission is not permitted to
discuss or take action on any presentations made concerning matters that are not listed on
the agenda. Presentations are limited to matters over which the Board/Commission has
authority. Speakers have up to four (4) minutes or the time limit determined by the Presiding
Officer. Each speaker must have submitted their request to speak by completing the
Speaker’s Form or may email dwilson@trophyclub.org
ITEMS
1. Consider a recommendation from the Parks & Recreation Board to the Town Council of
the preferred option for dedicated pickleball courts in the Town of Trophy Club.
ADJOURN
The Board/Commission may convene into executive session to discuss posted items as
allowed by Texas Government Code Sections 551.071 through 551.076 and Section
551.087.
Notice is hereby given that a quorum of the Town of Trophy Club Town Council may be in
attendance at this meeting. The Town Council will not deliberate or take any action.
CERTIFICATION
I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall
for the Town of Trophy Club, Texas, in a place convenient and readily accessible to the general
public at all times on the following date and time: July 22, 2024, at 12:45 p.m., and said Notice
of Meeting was also posted concurrently on the Town’s website in accordance with Texas
Government Code Ch. 551 at least 72 hours prior to the scheduled time of said meeting.
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/s/ Chase Ellis
Chase Ellis, Director of Parks and Recreation
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
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PARKS & RECREATION BOARD
COMMUNICATION
MEETING DATE: July 29, 2024
FROM: Chase Ellis, Director of Parks & Recreation
AGENDA ITEM: Consider a recommendation from the Parks & Recreation Board to the Town
Council of the preferred option for dedicated pickleball courts in the Town of
Trophy Club.
BACKGROUND/SUMMARY: Over the past two years, the Trophy Club community has engaged
in discussions and preliminary designs for the development of dedicated Pickleball courts. This
initiative aims to meet the growing demand for recreational facilities tailored to residents'
needs. On April 22, 2024, after contracting with McAdams for the design, construction bid, and
construction administration, McAdams began analyzing past information and current sites
while engaging the community in discussions to develop three options to be presented to the
Parks and Recreation board.
McAdams is presenting three options for consideration. Option 1 provides pickleball courts at
both Harmony Park (4 courts) and Independence Park (4 courts). Option 2 provides pickleball
courts next to Town Hall (6 courts). Option 3 provides pickleball courts at Harmony Park (6
courts). The attached McAdams report provides site layout details as well as cost estimates for
each of the options.
BOARD REVIEW/CITIZEN FEEDBACK: The Town hosted two public engagement events to solicit
input from the public regarding potential pickleball locations. The first event, which was held at
Harmony Park on June 22, 2024, received approximately 45 attendees. The second event,
which was held at Independence Park on June 29, 2024, received approximately 15 attendees.
On Wednesday, July 17th, the Parks & Recreation Board Park Improvement Subcommittee met
with Town staff to review community input and the three recommended options. At that
meeting, the subcommittee voted unanimously to recommend Option 3, which involves six
Pickleball courts being constructed at Harmony Park, to the full Parks & Recreation Board.
FISCAL IMPACT: The total amount dedicated to the pickleball project in FY 2024 is $1.3 million,
which is included in the Capital Improvement Projects Fund. Below are the estimated design
and construction amounts for each of the three options.
Option 1: Construction: $1,312,960 + Design ($147,000) Total: $1,459,960
Option 2: Construction: $1,506,230 + *Design ($147,000) Total: $1,653,230 *site selection may
include additional design fee
Option 3: Construction $1,005,240 +Design ($147,000) Total: $1,152,240
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LEGAL REVIEW: N/A
ATTACHMENTS:
1. 2024-07-15 TTC24001 Dedicated Pickleball Court - Council Presentation Information
2. PowerPoint Presentation
ACTIONS/OPTIONS:
Staff recommends that the Parks & Recreation Board review pickleball court options presented
by McAdams and make a recommendation to the Town Council of the preferred option for
dedicated pickleball courts in the Town of Trophy Club.
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TOWN OF TROPHY CLUB > DEDICATED PICKLEBALL COURTS
4400 State Hwy 121, Suite 800, Lewisville, TX 75056 / 972. 436. 9712 creating experiences through experience
FACILITIES PROGRAMMING PRESENTATION
PUBLIC ENGAGEMENT
Two public engagement events were held at Harmony Park on June 22nd from 10am-12pm and at Independence
Park on June 29th from 4-6pm. Participants were invited to discuss the dedicated pickleball courts and share their
input. A vote on location preference for the courts was taken using sticker dots – total votes are listed below.
Participants were also able to leave comments and recommendations on sticky notes for the Town staff and
consultant team.
VOTES ON PREFERRED LOCATION FOR COURTS FROM BOTH EVENTS
> Independence Park = 19
> Harmony Park = 46
> Town Hall Site = 11
PARTICIPANT COMMENTS
Harmony Park Event Comments:
> Minimum 6 courts because pickleball is a community activity for those who play in TC
> Shade, benches, bathroom, water/ice, 6 courts to have all levels, HP – 6 less busy side of neighborhood
> 4 or more divided courts at Harmony
> Good lighting is important for evening play
> “4 and 4” to spread out
> Put courts in one location, Harmony is where we all play currently, bathrooms at Harmony now, shade at
Harmony, parking at Harmony is best
> 4 courts is good to start, space with covered area to wait, water dispenser
> Clear rules on usage, sign-up and priorities (leagues, etc.)
> Control access to courts ($) to offset maintenance cost, like pool pass
> HG Supply land
> Divide courts between 2 locations, approach club corp for tennis courts
> Use current courts – Harmony, 6 courts, TC residents, usually less $
> Harmony, 6 courts, 3’ fence on west side with benches outside
> 4 or more courts, charge a per use fee or require a permit
> Dedicated pickleball courts at Harmony, 6 courts
> Easy, cheap, Harmony re-surface, 6 courts
> Lights you can turn on anytime past midnight!
> Water fountain please! Or bottle fill up station
> There are tennis courts in TC already, need pickleball courts!! We are way behind all the surrounding towns
which already have pickleball courts.
> Pickleball started at Harmony! Please keep it here.
> All other activities are other side, east side only has pickleball, keep it here
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TOWN OF TROPHY CLUB > DEDICATED PICKLEBALL COURTS
4400 State Hwy 121, Suite 800, Lewisville, TX 75056 / 972. 436. 9712 creating experiences through experience
> Fewer babies being born – fewer soccer, etc. – more pickleball courts
> Players have been driving over to Harmony even though there are pickleball courts over there, because more
players in one area make better play.
> More courts in one place is better for better games! A’s vs A’s and B’s vs B’s
> Open play scheduled, reservation capability for other times
> Please do not split up the courts. Put all in one spot. Pickleball is made for drop-in – mix it up
> Plenty of space, additional facilities already here, heart of TC (Harmony Park)
> No through traffic at harmony so it would be just the community using them, utilized more on this side, more
courts on the other side already
> Seems easiest to build at Harmony
> At least 4-6 courts al in one place for better play, mixing up more players
> Indoor courts would be ideal so you could use year-round. I would pay membership fee.
> I had given up hope + faith on town leadership trying the last 5 years. Please RESTORE my faith + trust.
> 1) We need courts on both sides of town
> 2) We need to keep current tennis courts
> 3) Can we please actually do it!!
> Indoor courts would be amazing!
> Benches with shade, water, restrooms, queuing station, minimum 4 courts, maybe 4 at each Indy/Harmony
> All full shade – Ditto
> How are we charging a fee?
> Harmony is best place, 2 miles into Trophy Club, less traffic, would be just for TC residents
> Benches with shades please
> Not by the street, make it flow, move the bocce courts, don’t take over soccer fields
> Dedicated pickleball courts
> 1. Shade/benches, water, 2. Room for expansion, 3. League play need minimum 4 courts so will need more for
future
> Shaded full court, sun sail, indoor
> Is there room by TC Park by the dog park?
> Get ‘er done! Plenty of space at Harmony, leave room for expansion, separate tennis courts without pickleball
stripes
> Remove court reservation for private instructor, it is wrong! Lessons should be registered through town if it is
provided by town.
> *Revenue idea: build enough to host tournament so town can charge or take in revenue
> Want competitive plan conditions: facilities, space, parking
> 3-4’ mesh fence with benches nearby
> If @ Indy… think about replacing baseball practice field with pickleball stadium
> What about INDOOR? Could charge fee or membership
> Bocce Ball never used – reduce to one court
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TOWN OF TROPHY CLUB > DEDICATED PICKLEBALL COURTS
4400 State Hwy 121, Suite 800, Lewisville, TX 75056 / 972. 436. 9712 creating experiences through experience
> Would like 1. Dividers between courts, 2. Only rest area for people waiting to play, 3. Water machine with ice
option
> Good lighting, full coverage
> Traffic will be issue @ Independence
> Get courts built with bathroom and can add to later – room for expansion later
> Parking/traffic by Indy
> Indoor courts would be ideal! Thx
> 4. Beginners – intermediate – advance divisions
Independence Park Event Comments:
> 1st choice Harmony Park, existing infrastructure; 2nd choice Independence
> Indoor courts at some point would be nice. Could play all year round. Maybe get someone to start a business –
membership opportunity.
> Preference order: 1. Independence Park, 2. Town Hall, 3. Harmony Park
> Convert 2 tennis courts at Ind. Park to 4 or 6 courts – look at Unity Park in Highland Village
> Needs: seating area, shade structure, water fountain
> I feel that the Independence Park area has plenty of opportunity on this side of town. I’d like to see more
recreational opportunities at Harmony.
> Could build 6 courts on existing Medlin tennis courts but would likely need to redo corners for concrete +
fencing
> Traffic congestion is already apparent at Independence Park side of town.
> 1st choice is the Ind. Park.
> Add shade structure for rentals/parties or pavilion; possibly cover the courts at Ind. Park
> Change Harmony Park tennis courts: to 4 temp. pickleball courts w/ temp nets that can move and roll so
people can still play tennis (look at Bicentennial Park in Southlake)
> Have designated open play times where people put stacks of paddles + wait for the next court after game is
finished. (look at Keller Bear Creek Park)
> 4 in each place is a possibility but really may be better to have all in one place – with separate could have too
few people in each place
> Indoor courts would be ideal!
> Prefer Harmony Park with Town Hall as secondary location
> Way to know if courts available, perhaps reserve, also specified open play times
> Independence Park is my first choice. Town Hall 2nd. Please if possible minimum 6 courts. You will get more
players at Independence Park
> Include expected maintenance cost for 10 years
> Possible profit for league play or tournaments or a key card system, membership for residents to keep courts
locked (like Timarron in Southlake)
> HP: PB next to tennis courts. Bocce move east/west, BBall to New soccer corner and move over HP1 and HP2
> “Could we build a sport court when relocating basketball court at Harmony?”
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TOWN OF TROPHY CLUB > DEDICATED PICKLEBALL COURTS
4400 State Hwy 121, Suite 800, Lewisville, TX 75056 / 972. 436. 9712 creating experiences through experience
> “Would rather sacrifice league play and split 3-4 between the parks. Save the drive to elsewhere.”
> Indoor pickleball courts
> Prefer Independence 1st, Harmony 2nd, and Town Hall 3rd. Concern with Town Hall is easy access to non-
residents. Need bleachers for those waiting to get on court. Need lights for night play.
Consultant Notes from Conversations during Harmony Park Event:
> Keeping proposed courts in 1 spot ideal
> Indy seems to have a larger population of kids and students present using park amenities
> 25-30 players coming to play pickleball at Harmony as part of the league, like to play with rotating King and
Queen
> Location is more secluded at Harmony
> For league play = 4 courts minimum, 6 is ideal
> Start at Harmony/Town Hall – Expand the facilities at Town Hall later
> Previous proposal at Indy included stadium seating layout – located at practice baseball field. Another resident
informed that the field is still used regularly for baseball practice.
> 8 courts would be too many and cause interference, 6 courts are ideal
> Seating/rest area for between play is desired
> What about the Indy Dog Park? Trophy Club Park = lake bottom and flooding may be an issue
> Traffic on school days close to Indy Park – Council has been tasked with how to address
> Lighting = want even light coverage for evening play
> Fee for entry – Is the pool going to be free?
> Don’t want the park and facilities to look piece milled if courts placed at Harmony
Consultant Notes from Conversations during Independence Park Event:
> Bicentennial has portable nets to view. Hurst court nets are not ideal, they are flimsy.
> Review Unity Park in Highland Village (12 courts)
> Remove tennis courts at Indy, replace with 6 pickleball courts. There are now tennis courts at Medlin that are
public. Consultant mentioned that the courts are owned by the school district and the Town can’t claim them
and promote them as an option for people to play on.
> Stripe the tennis courts at Harmony Park for 4 courts (noted that the clipped corners may not allow for 4
courts to fit)
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TOWN OF TROPHY CLUB > DEDICATED PICKLEBALL COURTS
4400 State Hwy 121, Suite 800, Lewisville, TX 75056 / 972. 436. 9712 creating experiences through experience
Letter from the Stolley’s
Page 9 of 16
TOWN OF TROPHY CLUB > DEDICATED PICKLEBALL COURTS
4400 State Hwy 121, Suite 800, Lewisville, TX 75056 / 972. 436. 9712 creating experiences through experience
CONCEPTUAL DESIGN OPTIONS
Town staff and the consultant team collaborated to identify 3 design options to present to Town Council for review
based on historical knowledge, public engagement, site opportunities and constraints. Below are summaries for
each concept that includes the location, number of courts, approximate construction budget, and design
description. The concept design option graphics are included at the end of this section. The budget amounts listed
are conceptual and may change through the construction documentation and bidding phases.
OPTION 1
The first option pursues a theme of equality as residents from across the Town of Trophy Club expressed a desire to
have dedicated pickleball courts close to their residence. To achieve this, the conceptual design places 4 courts at
both Harmony and Independence Park. The design is divided into Option 1A and 1B.
OPTION 1A
> Location: Harmony Park
> Courts: 4 courts
> Budget: Approx. $780,883
> Design Description: This conceptual design proposes 4 dedicated pickleball courts directly to the south and
east of the existing tennis courts to create a cohesive playing facility. A primary goal of this site configuration is
to have the additions blend seamlessly with the existing facilities. Community gathering space is important to
residents and has been provided with the addition to allow waiting pickleball and tennis players to congregate.
Said gathering areas may include a variety of seating options for park visitors. Shade components have been
incorporated to provide relief from direct sunlight. Retaining walls will be required along the east and south
end of the addition to allow for construction of even play surfaces between the existing and proposed courts.
Due to the location of the proposed courts, sidewalks will be rerouted to provide a similar level of access that
is currently provided to the facilities and the remainder of the park.
OPTION 1B
> Location: Independence Park
> Courts: 4 courts
> Budget: Approx. $532,077
> Design Description: This conceptual design proposes 4 dedicated pickleball courts directly to the south of the
existing tennis courts to create a cohesive playing facility. Similar to Option 1A, primary goal of this site
configuration is to have the additions blend seamlessly with the existing facilities. Again, community gathering
space is important to residents and has been provided with the addition to allow waiting pickleball and tennis
players to congregate. Said gathering areas may include a variety of seating options for park visitors. Shade
components have been identified to refuge from direct sunlight. Existing storm sewer infrastructure may be
required to be relocated to construct the courts. Additional sidewalks will be provided to allow for adequate
access to the proposed courts. Existing storm sewer infrastructure may be required to be relocated to
construct the courts.
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TOWN OF TROPHY CLUB > DEDICATED PICKLEBALL COURTS
4400 State Hwy 121, Suite 800, Lewisville, TX 75056 / 972. 436. 9712 creating experiences through experience
OPTION 1 Total Budget: Approx. $1,312,960
OPTION 2
> Location: Town Center Site
> Courts: 6 courts
> Budget: Approx. $1,506,230
> Design Description: This conceptual design proposes 6 dedicated pickleball courts on the property directly to
the east of Town Hall. This site does not have existing infrastructure, including parking, restrooms, storm
sewer, sanitary sewer, and electricity. These items would be required to support dedicated pickleball courts
on this site. There is an Oncor easement and existing utility lines with easements that would need to be
abandoned and relocated to allow for the construction of the proposed courts and facilities. In addition to the
dedicated pickleball courts, this design includes parking, restrooms, shade structures, and seating options. The
Town Parks + Rec staff anticipates additional man-hours needed to properly maintain and care for this site as
it will be a new park for the Town.
OPTION 3
> Location: Harmony Park
> Courts: 6 courts
> Budget: Approx. $1,005,240
> Design Description: This conceptual design proposed 6 dedicated pickleball courts to the south of the existing
tennis courts, where the bocce and basketball court are currently. This site configuration would require the
demolition, salvage, and reconstruction of the bocce and basketball court. Retaining walls will be required
along the proposed location of the bocce and basketball court. A community gathering space is provided
between the existing tennis court and pickleball courts for visitors to congregate while waiting to play. Shade
components have been incorporated to provide relief from direct sunlight in the gathering area and within the
pickleball court play area. Sidewalks will be rerouted to provide a similar level of access that is currently
provided to the facilities and the remainder of the park.
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PROPOSED PICKLEBALL COURTS
FABRIC SHADE STRUCTURE
RE-ROUTED SIDEWALK
ADDITIONAL ENTRY
TO TENNIS COURTS
SMALL BLEACHERS
EXISTING TREES
EXISTING TREES
EXISTING TENNIS COURTS
PICNIC TABLES
PREPARED FOR:
TOWN OF TROPHY CLUB
07. 12. 2024TTC24001SCALE: 1” = 40’
0’40’MAH01ADEDICATED PICKLEBALL COURTS
HARMONY PARK - 4 COURTS
TROPHY CLUB, TEXAS Page 12 of 16
FABRIC SHADE STRUCTURE
PROPOSED PICKLEBALL COURTS
EXISTING TENNIS COURTS
PICNIC TABLES
EXISTING BASKETBALL COURT
SMALL BLEACHERS
PREPARED FOR:
TOWN OF TROPHY CLUB
07. 15. 2024TTC24001SCALE: 1” = 40’
0’40’MAH01BDEDICATED PICKLEBALL COURTS INDEPENDENCE PARK - 4 COURTS
TROPHY CLUB, TEXAS
Page 13 of 16
SMALL BLEACHERS
FABRIC SHADE STRUCTURE
PROPOSED PICKLEBALL COURTS
EXISTING TREE
SHADE STRUCTURE
RESTROOM FACILITY
PROPOSED PARKING SPACES
PROPOSED PARKING TREE
PREPARED FOR:
TOWN OF TROPHY CLUB
07. 15. 2024TTC24001SCALE: 1” = 40’
0’40’MAH02DEDICATED PICKLEBALL COURTS TOWN CENTER - 6 COURTS
TROPHY CLUB, TEXAS
Page 14 of 16
RELOCATED BASKETBALL COURT
FABRIC SHADE STRUCTURE
PICNIC TABLES
RE-ROUTED SIDEWALK
SMALL BLEACHERS
EXISTING TREES
EXISTING TREES
EXISTING TENNIS COURTS
RELOCATED BOCCE BALL COURTS
PREPARED FOR:
TOWN OF TROPHY CLUB
07. 12. 2024TTC24001SCALE: 1” = 40’
0’40’MAH03DEDICATED PICKLEBALL COURTS
HARMONY PARK - 6 COURTS
TROPHY CLUB, TEXAS Page 15 of 16
PowerPoint
Presentation
The presentation will
be uploaded to the
Agenda Packet by
Thursday, July 25,
2024
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