06.10.2024 TC MinutesTown of Trophy Club Town Council Meeting Minutes
June 10, 20241 6:00 p.m., Work Session and Regular Meeting
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL WORK SESSION TO ORDER
Mayor Tiffany called the work session to order at 6:00 p.m.
COUNCIL MEMBERS PRESENT
Jeannette Tiffany, Mayor
Steve Flynn, Mayor Pro Tern
Stacey Bauer, Council Member Place 1
Jeff Beach, Council Member Place 2
Dennis Sheridan, Council Member Place 3
Rhylan Rowe, Council Member Place 4
LuAnne Oldham, Council Member Place 5
STAFF MEMBERS PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Dean Roggia, Town Attorney
Jason Wise, Fire Chief
April Duvall, Director of Finance
Matt Cox, Director of Community Development
Denise Deprato, Director of Human Resources
Chase Ellis, Director of Parks and Recreation
Jill Lind, Director of Communications and Marketing
Patrick Arata, Chief of Police
WORK SESSION ITEM
1. Presentation and discussion of recommended changes to the appointment
process for boards and commission members, the creation of a new Boards &
Commission Member Handbook, the formation of ad -hoc committees and
subcommittees including the Appointment Committee and the Fiduciary Oversight
Committee (or Budget Committee), and the creation of a Council Rules &
Procedures Manual. (Tammy Dixon, Town Secretary and Brandon Wright, Town
Manager).
Town Manager Wright and Town Secretary Dixon reviewed the following items and
answered questions from the Town Council:
• Policies and procedures for appointing members to boards and commissions.
• Adding the requirement of a background check for applicants.
• Establishing procedures for ad -hoc committees to be created by ordinance or
resolution with specific goals and term dates.
• Town Council Subcommittees: Appointments Committee and Finance
Oversight Committee.
Town Council Meeting Minutes — June 10, 2024 Page 2
• Draft Boards and Commissions Manual.
• Proposal for creating a Council Rules and Procedures Manual.
Following discussion, the Town Council's feedback included:
• Training Requirements: Make training mandatory for all members; Include general
training for all members and board/commission-specific training; Cover
communication protocols at the dais; Training must be completed within a specified
time frame.
• Background Checks: Change terminology from "criminal history check" to
"background check". Consider placing background check history information in the
handbook rather than the ordinance.
• Ad -Hoc Committees: Include a sunset clause in the resolution for the ad -hoc
committee to cease existence within a one-year time frame.
• Nomination Process for Ad -Hoc and Town Council Subcommittees: Change the
process to: "The Mayor presents a list of nominations, and the Council reviews and
approves."
• Review inclusion of MUD Subcommittee under Town Council
• Draft Boards and Commission Manual: Include the background and initiating
documents for each board/commission. Receive input from Boards and
Commissions on draft documents.
Staff will update the documents and bring them back to council at a future work
session for discussion.
ADJOURN
Mayor Tiffany adjourned the work session at 7:01 p.m.
CALL REGULAR MEETING TO ORDER
Mayor Tiffany called the regular meeting to order at 7.11 p.m.
INVOCATION
Pastor Barry Clingan from the Church at Trophy Lakes led the invocation.
PLEDGES
Council Member Sheridan led the Pledge of Allegiance to the American and Texas
Flags.
PUBLIC COMMENTS
Town Council Meeting Minutes — June 10, 2024 Page 3
There were none.
COMMUNITY SPOTLIGHT
2. Working for You ... Trophy Club
a) Update from Town Council Members
Mayor Pro Tem Flynn and Council Members Rowe and Oldham shared their
positive experiences from the Town Council Retreat held on June 6-7, 2024.
Council Member Sheridan requested an update and information about the fiber
line placements happening around town to be provided at the next meeting.
Mayor Tiffany announced that at the June 24thTown Council Meeting, Ms. Isabella
Ramos, a third grader from Beck Elementary, will attend as Mayor for the Day.
b) Update from Town Manager
Town Manager Wright provided the following updates:
Town Manager Wright introduced Director of Communications Jill Lind to
announce that the Town of Trophy Club won two awards at the 2024 Texas Association
of Municipal Information Officers (TAMIO) conference. The town received an Award of
Excellence (2nd place) and an Award of Honor (3rd place).
Mr. Wright also announced that the Town Secretary's Office won an award. Out of
595 cities in the Texas Municipal Clerks Association (TIVICA), Trophy Club's Town
Secretary's Office was one of only 24 to receive the TMCA Achievement of Excellence
Award.
Upcoming Meetings and Events:
• Animal Shelter Advisory Board meeting, June 12, 2024, at 6:30 p.m.
• Fourth of July Events:
o Patriot 5K & Fun Run followed by the Parade of Patriots, concluding
with an evening of activities and fireworks.
o The Stars and Stripes Committee invites citizens to join in a
meaningful tradition where over 40,000 flags will line the streets of
Trophy Club. Details are available on the Trophy Club Stars & Stripes
Facebook page.
c) Quick Civic Tip
Town Attorney Dean Roggia provided an overview of Developer and Performance
Agreements.
Town Council Meeting Minutes — June 10, 2024
Page 4
CONSENT AGENDA
3. Consider authorizing the Town Manager to negotiate and execute a professional
service agreement with Teague Nall and Perkins, Inc. in a not -to -exceed amount
of $411,500 for civil engineering, easement acquisition, bidding and construction
administration, and construction inspection services for the Inverness Drive
Drainage Improvement Project. (Matt Cox, Community Services Director)
4. Consider a developer agreement between the Town of Trophy Club and Wasatch
Properties, LLC for the Triple Crown Estates and authorizing the Mayor or her
designee to execute same on behalf of the Town. (Matt Cox, Community
Development Director)
5. Consider an ordinance revising sex offender regulations and residency restrictions
by amending Chapter 8 "Offenses and Nuisances," Article 8.06 "Sex Offender
Residency Restrictions" of the Code of Ordiances in its entirety. (Tammy Dixon,
Town Secretary/Patrick Arata, Chief of Police) Item pulled from Consent.
Council Member Sheridan requested item 5 be removed from Consent.
Mayor Pro Tem Flynn moved to approve Consent Items 3-4. Council Member
Oldham seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Sheridan, Tiffany, Rowe, Oldham, Flynn
NAYES: None
VOTE: 7-0
INDIVIDUAL ITEMS
5. Consider an ordinance revising sex offender regulations and residency restrictions
by amending Chapter 8 "Offenses and Nuisances," Article 8.06 "Sex Offender
Residency Restrictions" of the Code of Ordinances in its entirety. (Tammy Dixon,
Town Secretary/Patrick Arata, Chief of Police) Item pulled from Consent.
Council Member Sheridan commented the proposed ordinance removed the
authority of the Town Council to approve changes to the Safety Zone Map and requested
to amend the proposed ordinance to add language that the Town Manager shall provide
notice to the Town Council when the map is updated.
Council Member Sheridan moved to approve Ordinance 2021-12 revising sex
offender regulations and residency restrictions by amending Chapter 8 "Offenses and
Nuisances," Article 8.06 "Sex Offender Residency Restrictions" of the Code of
Ordinances in its entirety. The motion was seconded by Council Member Rowe. The
caption of the ordinance reads as follows:
Town Council Meeting Minutes — June 10, 2024 Page 5
ORDINANCE NO. 2024-12
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, REVISING SEX
OFFENDER REGULATIONS AND RESIDENCY RESTRICTIONS BY AMENDING
CHAPTER 8 "OFFENSES AND NUISANCES," ARTICLE 8.06 "SEX OFFENDER
RESIDENCY RESTRICTIONS" OF THE CODE OF ORDINANCES, TOWN OF TROPHY
CLUB, TEXAS, IN ITS ENTIRETY; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A PENALTY NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS
($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED
COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR
CONTINUES; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION;
AND PROVIDING AN EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Sheridan, Tiffany, Rowe, Oldham, Flynn
NAYES: None
VOTE: 7-0
6. Consider designating three council members to serve on a council subcommittee
formed for the purpose of providing fiduciary oversight of the budget, as well as
providing input regarding the administration of the budget and the budget process.
(Brandon Wright, Town Manager)
Mayor Tiffany recommended Mayor Pro Tem Flynn and Council Members
Sheridan and Rowe to serve on the council subcommittee formed for the purpose of
providing fiduciary oversight of the budget.
Council Member Rowe moved to approve the Mayor's appointments. The motion
was seconded by Beach.
VOTE ON MOTION
AYES: Bauer, Beach, Sheridan, Tiffany, Rowe, Oldham, Flynn
NAYES: None
VOTE: 7-0
7. Consider designating three council members to serve on a Town Council
Appointments Committee tasked with making recommendations to the full Council
regarding appointments to all Boards, Commissions, and Corporations. (Brandon
Wright, Town Manager)
Mayor Tiffany recommend herself and Council Members Oldham and Beach to
serve on the Appointments Committee. Council Member Sheridan moved to approve the
mayor's appointments. The motion was seconded by Mayor Pro Tem Flynn.
VOTE ON MOTION
AYES: Bauer, Beach, Sheridan, Tiffany, Rowe, Oldham, Flynn
NAYES: None
VOTE: 7-0
Town Council Meeting Minutes — June 10, 2024 Page 6
EXECUTIVE SESSION/REGULAR SESSION
Pursuant to the Open Meetings Act, Chapter 551, the Town Council convened into
a Closed Executive Session at 7:34 p.m. and reconvened into Regular Session at 7:59
p.m. in accordance with the Texas Government Code regarding:
Section 551.076 and 551.089 to deliberate the deployment, or specific occasions
for implementation, of security personnel, critical infrastructure, or security devices; or a
security audit.
Council Member Sheridan moved to approve Resolution No. 2024-10 directing the
Town Manager to utilize $200,000 dedicated to Town Hall building improvements in the
FY 2024 Capital Improvement Plan to provide security enhancements to Town facilities.
Council Member Beach seconded the motion. The caption of the resolution reads as
follows:
RESOLUTION 2024-10
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, DIRECTING THE TOWN MANAGER TO UTILIZE $200,000 DEDICATED TO
TOWN HALL BUILDING IMPROVEMENTS TO PROVIDE SECURITY
ENHANCEMENTS TO TOWN FACILITIES
VOTE ON MOTION
AYES: Bauer, Beach, Sheridan, Tiffany, Rowe, Oldham, Flynn
NAYES: None
VOTE: 7-0
ADJOUNMENT
Mayor Tiffany adjou;e�,Fd%iWk'p)%,Council meeting 7:59 p.m.
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