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06.05.2024 CCPD Agenda Packet TOWN OF TROPHY CLUB MEETING AGENDA CRIME CONTROL & PREVENTION DISTRICT 1 Trophy Wood Drive Trophy Club, Texas 76262 June 5, 2024 6:00 PM Council Chambers CALL TO ORDER AND ANNOUNCE A QUORUM PUBLIC COMMENT(S) This is an opportunity for citizens to address the Board/Commission on any matter pursuant to Texas Government Code Sec. 551.007. The Board/Commission is not permitted to discuss or take action on any presentations made concerning matters that are not listed on the agenda. Presentations are limited to matters over which the Board/Commission has authority. Speakers have up to four (4) minutes or the time limit determined by the Presiding Officer. Each speaker must have submitted their request to speak by completing the Speaker’s Form or may email mkrukowski@trophyclub.org PUBLIC HEARINGS 1. Conduct a public hearing and consider approval of the FY 2024-2025 proposed annual budget for Trophy Club Crime Control and Prevention District. REGULAR ITEMS 2. Consider approval of the May 16, 2024, CCPD Budget Workshop Minutes. ADJOURN The Board/Commission may convene into executive session to discuss posted items as allowed by Texas Government Code Sections 551.071 through 551.076 and Section 551.087. Notice is hereby given that a quorum of the Town of Trophy Club Town Council may be in attendance at this meeting. The Town Council will not deliberate or take any action. CERTIFICATION I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall Page 1 of 9 for the Town of Trophy Club, Texas, in a place convenient and readily accessible to the general public at all times on the following date and time: May 31, 2024, at 4:30 pm, and said Notice of Meeting was also posted concurrently on the Town’s website in accordance with Texas Government Code Ch. 551 at least 72 hours prior to the scheduled time of said meeting. __________________________________ Maggie McCormick-Krukowski Records Analyst If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and reasonable accommodations will be made to assist you. Page 2 of 9 CRIME CONTROL & PREVENTION DISTRICT COMMUNICATION MEETING DATE: June 5, 2024 FROM: AGENDA ITEM: Conduct a public hearing and consider approval of the FY 2024-2025 proposed annual budget for Trophy Club Crime Control and Prevention District. BACKGROUND/SUMMARY: Conduct a Public Hearing and consider approval of the Fiscal Year 2024-2025 proposed annual budget for the Trophy Club Crime Control and Prevention District (CCPD). BOARD REVIEW/CITIZEN FEEDBACK: N/A FISCAL IMPACT: The Fiscal Year 2025 CCPD Budget projects $365,530 in revenue, $78,231 in use of fund balance and $443,761 in expenditures related to the public safety programs for the Town of Trophy Club. . LEGAL REVIEW: ATTACHMENTS: 1. FY25 CCPD - Proposed Budget 2. ClearGov Export - Proposed Budget 5.30.24 ACTIONS/OPTIONS: Staff recommends that the Board conduct the public hearing and move to approve the proposed budget for FY 24-25. Page 3 of 9 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services CCPD Fund FY 2022  ACTUAL FY 2023  AMENDED FY 2023  ACTUAL FY 2024  AMENDED FY 2024  ESTIMATE FY 2025 PROPOSED FY 2026 PROJECTED FY 2027 PROJECTED Beginning Fund Balance 222,811$     82,957$       149,886$     138,588$     132,977$     100,588$     22,227$         $       60,730  Revenue    Sales Tax  $     300,000  $     350,000  $     373,794  $     350,000  $     403,137  $     360,500  $     371,315  $     382,454     Grant Revenue 21,525           ‐                     21,525           ‐                     12,700          4,000             ‐                      ‐                         Interest Income ‐                     1,900            971               1,000            929               1,030            1,000            1,000                Assets Sold ‐                      ‐                     10,000           ‐                      ‐                      ‐                      ‐                      ‐                      Total Revenue 321,525$     351,900$     406,290$     351,000$     416,766$     365,530$     372,315$     383,454$       Expenditures Personnel   Salaries ‐$               ‐$               ‐$                $                ‐     $                ‐     $                ‐     $                ‐     $                ‐       Overtime ‐                     20,000          13,700          20,000          20,000          20,400          21,012          21,642              Retirement ‐                     2,657            1,644            2,657            2,657            2,840            2,764            2,820                Social Security Taxes ‐                     1,242             ‐                     1,242            1,242            1,267            1,292            1,318                Medicare Taxes ‐                     291                ‐                     291               291               297               303               309                   Unemployment Taxes ‐                      ‐                      ‐                      ‐                     2                     ‐                         Workers' Compensation ‐                     446               585               446               164               1,087            446               446                Total Personnel  $                  ‐   $       24,636  $       15,929  $       24,636  $       24,356  $       25,891  $       25,818  $       26,535  Services & Supplies    Professional Outside Services 26,000$       61,120$       40,469$         $       55,000  $       55,000  $       45,000  $       57,222  $       58,366     Schools & Training 16,000          18,500          16,409          18,500          18,500          21,500          19,247          19,632              Qualifying Expenses 18,500          18,500          7,294            18,500          18,500          21,500          19,247          19,632              Meetings 700               800               272               800               800               800               832               849                   Office Supplies 2,750            3,000            3,135            3,000            3,000            600               3,121            3,184                Postage 500               500                ‐                     500               500               100               520               531                   Publications/Books/Subscription 2,500            2,500            3,952            2,500            2,500            500               2,601            2,653                Uniforms 6,000            6,000            19,372          6,000            6,000            8,000            6,242            6,367                Protective Clothing ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                         Small Equipment 96,500          57,654          73,111          75,000          75,000          75,000          48,960          49,939             Total Services & Supplies 169,450$     168,574$     164,015$     179,800$     179,800$     173,000$     157,994$      $     161,154  Capital    Capital Outlay  $     225,000  $     214,997  $     248,492  $     245,000  $     245,000  $     245,000  $     150,000  $     150,000    Total Capital 225,000$     214,997$     248,492$     245,000$     245,000$     245,000$     150,000$     150,000$      Total Expenditures 394,450$     408,207$     429,199$     449,436$     449,156$     443,891$     333,812$     337,689$      Other Sources (Uses)    Transfer Out  $                ‐     $                ‐    $         6,000  $                ‐     $                ‐     $                ‐     $                ‐    $                ‐       Lease Proceeds ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      Total Other Sources (Uses)‐$                   ‐$                  6,000$          ‐$               ‐$               ‐$               ‐$               ‐$               Net Increase (Decrease) (72,925)$      (56,307)$      (16,909)$      (98,436)$      (32,390)$      (78,361)$      38,503$       45,765$        Ending Fund Balance  $     149,886  $       26,650  $     132,977  $       40,152  $     100,588  $       22,227  $       60,730  $     106,496  Page 5 of 9 CRIME CONTROL & PREVENTION DISTRICT COMMUNICATION MEETING DATE: June 5, 2024 FROM: AGENDA ITEM: Consider approval of the May 16, 2024, CCPD Budget Workshop Minutes. BACKGROUND/SUMMARY: The Crime Control and Prevention District held a meeting on May 16, 2024. BOARD REVIEW/CITIZEN FEEDBACK: N/A FISCAL IMPACT: N/A LEGAL REVIEW: N/A ATTACHMENTS: 1. 04.16.2024 CCPD draft minutes ACTIONS/OPTIONS: Move to approve the May 16, 2024, meeting minutes. Page 6 of 9 Town of Trophy Club Crime Control & Prevention District Meeting Minutes May 16, 2024, 5:00 p.m. 1 Trophy Wood Drive, Trophy Club, Texas 76262 CALL TO ORDER Vice Chair Williams called the meeting to order at 5:15 p.m. BOARD MEMBERS PRESENT Heath Williams, Vice Chair Frederick Lohmann Christine Udvar-Hazy Royce Labor Marc Bartels BOARD MEMBERS ABSENT Leo Daniels, Chair Christopher McAllister STAFF PRESENT Patrick Arata, Chief of Police Brandon Wright, Town Manager Tammy Dixon, Town Secretary April Duvall, Director of Finance Steve Woodard, Captain PUBLIC COMMENTS There were none. REGULAR ITEMS 1. Consider approval of the Trophy Club Crime Control & Prevention District Board minutes for April 10, 2024. Board Member Labor moved to approve the April 10, 2024, meeting minutes. Board Member Bartels seconded the motion. VOTE ON THE MOTION AYES: Williams, Lohmann, Udvar-Hazy, Labor, Bartels NAYES: None ABSENT: Daniels, McAllister VOTE: 5-0-2 Page 7 of 9 CCPD Meeting Minutes – May 16, 2024 Page 2 2. Discussion of CCPD budget for Fiscal Year 24-25. Chief Arata gave a presentation on the programs supported by the Crime Control and Prevention District (CCPD), highlighting the key programs listed and answering questions from the Board. • Citizens on Patrol (COP) Volunteer Program: Utilizes trained volunteers who have completed the Citizen’s Police Academy and additional training, COP members observe and report suspicious activity, conduct general patrols, house and business checks, and assist patrol officers at accident scenes and special events. • Flock Camera Program: Chief Arata noted the program’s success in reducing crime and facilitating multiple arrests since its inception. • Home Vacation Watch Program: This highly popular program conducts over 6000 home checks annually. • Identity Theft Awareness: Three classes were conducted with over 60 residents attending focusing on addressing the increase in identity theft and fraud cases. The class provides education on protecting against fraudulent phone calls, texts, and emails. The classes will be enhanced next year to include internet security awareness. • New Home Inspection Program: Chief Arata discussed the initiation of a new program where selected officers will be trained and certified in home inspection to assess security measures, potentially reducing homeowner insurance costs. The program aims to inspect security, lights, cameras, and overall home crime prevention and provide certificates to homeowners. • K9 Program: Chief Arata mentioned the retirement of K9 Indy and his replacement, K9 Odin who would be introduced to the community in the near future. Additionally, Chief Arata explained that the CCPD funded the purchase of three new police vehicles annually and due to increased vehicle costs, the board approved utilize reserve funds to cover the expense. Town Manager Wright explained staff was working on transferring this expenditure from the CCPD to the Town’s General Fund budget due to the CCPD budget's inability to sustain this annual expense. 3. Receive Police Department Update Chief Arata reported that two new officers would begin on June 20th, and the Police Department would be 100% staffed. Page 8 of 9 CCPD Meeting Minutes – May 16, 2024 Page 3 FUTURE AGENDA ITEMS Next meeting to be held on June 5, 2024, to discuss and conduct a public hearing on the 24-25 Fiscal Year Budget. ADOURN Vice Chair Williams adjourned the meeting at 5:41 p.m. _____________________________ Leo Daniels, Chair ____________________________ Julie Swartz, Secretary Page 9 of 9