05.28.2024 TC Agenda Packet
TOWN OF TROPHY CLUB
MEETING AGENDA
TOWN COUNCIL
1 Trophy Wood Drive
Trophy Club, Texas 76262
May 28, 2024 6:00 PM Council Chambers
CALL WORK SESSION TO ORDER AND ANNOUNCE A QUORUM
WORK SESSION ITEM
1. Presentation and discussion of updates to the Strategic Plan outline document. (Brandon
Wright, Town Manager)
ADJOURN WORK SESSION
CALL REGULAR MEETING TO ORDER (immediately following Work Session or 7:00
p.m., whichever is later)
INVOCATION led by Rev. Bill Eason, Fellowship United Methodist Church
PLEDGES led by Council Member
Pledge of Allegiance to the American Flag
Pledge of Allegiance to the Texas Flag
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Council on any matter pursuant to Texas
Government Code 551.007. The Council is not permitted to discuss or take action on any
presentations made concerning matters that are not listed on the agenda. Presentations are
limited to matters over which the Council has authority. Speakers have up to three (3)
minutes or the time limit determined by the Presiding Officer. Each speaker must have
submitted their request to speak by completing the Speaker’s Form or may email
mayorandcouncil@trophyclub.org
COMMUNITY SPOTLIGHT
2. EMS Week (Jason Wise, Fire Chief)
3. Working for You... Trophy Club
a) Update from Town Council Members
Page 1 of 207
b) Update from Town Manager (Brandon Wright, Town Manager)
c) Quick Civic Tip (Dean Roggia, Town Attorney)
CONSENT AGENDA
This part of the agenda consists of non-controversial, or "housekeeping" items required by
law. Items may be removed from Consent by any council member by making such request
prior to a motion and vote.
4. Consider approval of the May 13, 2024, Town Council meeting minutes. (Tammy Dixon,
Town Secretary)
5. Consider authorizing the Town Manager to negotiate and execute an on-demand
concrete services contract with Manning Concrete in a total annual amount not to exceed
$75,000 with four one-year renewal options through an Interlocal Cooperative Purchasing
Agreement with the City of Grapevine. (Matt Cox, Community Development Director)
6. Consider accepting the Second Quarter Investment Report for Fiscal Year 2024. (April
Duvall, Director of Finance)
INDIVIDUAL ITEMS
7. First Reading: Consider a resolution approving a professional services agreement
between the Town of Trophy Club and the Economic Development Corporation and The
John R. McAdams Company, Inc. for a small area plan in a not-to-exceed amount of
$89,437. (Tamara Smith, Assistant to the Town Manager)
8. Second Reading: Consider a resolution approving a professional services agreement
between the Town of Trophy Club and the Economic Development Corporation and The
John R. McAdams Company, Inc. for a small area plan in a not-to-exceed amount of
$89,437. (Tamara Smith, Assistant to the Town Manager)
9. Consider a resolution authorizing and approving the Town of Trophy Club Economic
Development Corporation's Thrive Business Grant program. (Tamara Smith, Assistant to
the Town Manager)
10. Consider authorizing the Town Manager to negotiate and execute a facility use
agreement with the Trophy Club Municipal Utility District #1 for recreational use of the
Annex Building located at 1 Municipal Drive. (Chase Ellis, Parks & Recreation Director)
11. Consider an ordinance amending the FY 2024 Budget, allocating funds for Mayor & Town
Council expenses, as well as Fire & EMS overtime expenses, and establishing an
effective date. (April Duvall, Director of Finance)
12. Consider approval of the 2024 Strategic Plan Outline. (Brandon Wright, Town Manager)
ADJOURN
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The Town Council may convene into executive session to discuss posted items as allowed
by Texas Government Code Sections 551.071 through 551.076 and Section 551.087.
CERTIFICATION
I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall
for the Town of Trophy Club, Texas, in a place convenient and readily accessible to the general
public at all times on the following date and time: May 22, 2024 at 2:30 p.m., and said Notice of
Meeting was also posted concurrently on the Town’s website in accordance with Texas
Government Code Ch. 551 at least 72 hours prior to the scheduled time of said meeting.
/s/ Tammy Dixon
Tammy Dixon, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
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TOWN COUNCIL COMMUNICATION
MEETING DATE: May 28, 2024
FROM: Brandon Wright, Town Manager
AGENDA ITEM: Presentation and discussion of updates to the Strategic Plan outline
document. (Brandon Wright, Town Manager)
BACKGROUND/SUMMARY: The Town's strategic planning process commenced in January
2024. During the Council Retreat, the Council advised the Town Manager and Executive staff to
draft a strategic plan to guide community discussions. In March, the executive team developed
seven focus areas and nineteen objectives for the Town's 5 to 20-year plan.
To maximize community engagement, the Town Manager produced a short video promoting
two feedback options: a community survey and five community focus group sessions. In April, a
survey was launched to gather residents' feedback on prioritizing the focus areas and
objectives. Shortly after, more in-depth discussions were held with boards and commissions,
residents, the Municipal Utility District, and the school district.
The survey received an excellent response, with 127 participants. The five focus groups
included 22 board and commission members, 2 school district principals, 3 MUD Directors, and
21 residents, totaling 48 participants.
Analyzing the data from the survey and focus groups provided valuable insights that helped
refine the focus areas, better understand community preferences, and shape the objectives for
Fiscal Year 2024-2025. Based on feedback from the community, the following items were
changed in the new Strategic Plan draft that is attached to this report.
1. The number of focus areas was reduced from seven to five. The two focus areas
eliminated from the list were "Delivering Service with Excellence" and "Sharing our
Authentic Story." Based on community feedback, these focus areas did not resonate
well with residents' perspectives of what major focus areas should be planned for and
reported to the community to drive future success in Trophy Club. Feedback also
indicated that these were areas to be planned for and addressed by Town management
without additional need for larger community support.
2. The focus area definitions were modified to improve intended focus and to minimize
confusion. For example, in the focus area of "Prioritize Public Safety," residents felt that
safeguarding lives should be more prominent in the definition when compared to
protecting property. Additionally, since "innovative and proactive measures" was seen
as vague, that wording was removed.
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3. In the focus area of "Strengthen Infrastructure," several residents noted the absence of
better coordinated utility work by franchise partners. The focus area has been updated
to reflect this purpose, in addition to an objective created to capture this element.
4. In the focus area of "Upholding Housing Standards," a new objective was listed to
improve aging in place options for residents. This idea was introduced multiple times in
the focus groups.
5. In the focus area of "Promote Quality of Life," an additional objective was added to
capture beautifying community spaces and medians as this topic was introduced
multiple times in focus groups and in survey results.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: There is no financial impact associated with this workshop agenda item.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Draft Strategic Plan Outline
2. Presentation with 1st Draft and Updated Draft
ACTIONS/OPTIONS:
The Town Council will review and provide feedback on the draft Strategic Plan document
during the workshop with the goal of receiving approval for the plan during the regular Town
Council agenda.
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1st Draft | 2024 Strategic Plan Outline
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Updated 2024 Strategic Plan Outline
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TROPHY CLUB FIRE DEPARTMENT Page 9 of 207
Letter From the Mayor
Trophy Club Neighbors
Magazine
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•Steve Rusk and Fabian Gonzalez
•Our personnel were recognized
for their exceptional response
and quality of care provided to a
patient experiencing a large
vessel occlusion (Stroke).
•Each member was presented a
coin from BS&W in place of the
traditional certificate.
Recognized by Baylor Scott & White Hospital
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LUNCH PROVIDED FOR FIRST RESPONDERS
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TROPHY CLUB FIRE DEPARTMENT
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TOWN COUNCIL COMMUNICATION
MEETING DATE: May 28, 2024
FROM: Tammy Dixon, Town Secretary
AGENDA ITEM: Consider approval of the May 13, 2024, Town Council meeting minutes.
(Tammy Dixon, Town Secretary)
BACKGROUND/SUMMARY: The Town Council held a work session, special, and regular
meeting on May 13, 2024.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
1. 05.13.2024 draft minutes
ACTIONS/OPTIONS:
Move to approve the May 13,2024 Town Council meeting minutes.
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Town of Trophy Club Town Council Meeting Minutes
May 13, 2024, 5:30 p.m., Work Session, Special and Regular Meeting
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL WORK SESSION TO ORDER
Mayor Tiffany called the work session to order at 5:30 p.m.
COUNCIL MEMBERS PRESENT
Jeannette Tiffany, Mayor
Dennis Sheridan, Mayor Pro Tem
Stacey Bauer, Council Member Place 1
Karl Monger, Council Member Place 4 (prior to canvassing election)
Rhylan Rowe, Council Member Place 4 (after canvassing election)
LuAnne Oldham, Council Member Place 5
Steve Flynn, Council Member Place 6
COUNCIL MEMBERS ABSENT
Jeff Beach, Council Member Place 2
STAFF MEMBERS PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Dean Roggia, Town Attorney
Jason Wise, Fire Chief
April Duvall, Director of Finance
Matt Cox, Director of Community Development
Denise Deprato, Director of Human Resources
Chase Ellis, Director of Parks and Recreation
Patrick Arata, Chief of Police
WORK SESSION ITEM
1. Update on the Explore Trophy Club initiative to promote Trophy Club businesses.
(Jill Lind, Director of Communications & Marketing)
Jill Lind, Director of Communications & Marketing, presented on the history and
purpose of the "Visit Trophy Club" program, introducing Maranda White, Nick Dias, and
Jirick Jacob from Octagon Media, the town's partner for digital marketing campaigns.
They outlined the following key points:
• Branding Initiatives
• Enhanced Digital Presence
• Targeted Digital Marketing Campaign
• Stakeholder Communication
• Impact and Future Directions
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Town Council Meeting Minutes - May 13, 2024 Page 2
Following discussion, the Town Council directed to provide analytics on website
engagement after interacting with the Explore Trophy Club campaign, explore financial
impact options based on campaign advertising data, and deliver a summary report from
Octagon's business contacts during their visit to Trophy Club.
ADJOURN
Mayor Tiffany adjourned the work session at 5:59 p.m.
CALL SPECIAL MEETING TO ORDER
Mayor Tiffany called the special meeting to order at 6:09 p.m.
CANVASS OF MAY 4, 2024, GENERAL ELECTION
2. Consider an ordinance canvassing the returns and declaring the results of a
General Election held May 4, 2024, for the purpose of electing Council Member
Places 3 and 4 and providing an effective date. (Tammy Dixon, Town Secretary)
Tammy Dixon, Town Secretary, stated the general election was held on Saturday,
May 4, 2024, with 1215 ballots cast in the election (11.33%) and that each of the
candidates received the following votes:
COUNCIL MEMBER PLACE 3
Candidate Early
Voting
Election
Day
Total* Percentage
Wendie Bailey 237 79 316 26.49%
Dennis Sheridan 660 217 877 73.51%
COUNCIL MEMBER PLACE 4
Candidate Early
Voting
Election
Day
Total* Percentage
Rhylan Rowe 455 148 603 51.19%
Garry Ash 420 155 575 48.81%
*Denton and Tarrant County total
Ms. Dixon stated the elected members of the Town Council for Council Member
Places 3 and 4, for a term of three years each, subject to taking the Oath of Office, were
as follows:
• Council Member Place 3, Dennis Sheridan
• Council Member Place 4, Rhylan Rowe
Council Member Monger moved to approve Ordinance No. 2024-09 canvassing
the returns and declaring the results of a General Election held May 4, 2024, for the
purpose of electing Council Member Places 3 and 4 and providing an effective date .
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Town Council Meeting Minutes - May 13, 2024 Page 3
Council Member Flynn seconded the motion. The caption of the ordinance reads as
follows:
ORDINANCE NO. 2024-09
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, CANVASSING RETURNS AND DECLARING RESULTS OF A GENERAL
ELECTION HELD MAY 4, 2024, FOR THE PURPOSE OF ELECTING COUNCIL
MEMBER PLACES 3 AND 4, OF THE TOWN OF TROPHY CLUB, TEXAS; AND
PROVIDING AN EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Sheridan, Tiffany, Monger, Oldham, Flynn
NAYES: None
ABSENT: Beach
VOTE: 6-0-1
3. Issue Certificates of Election and administer Oaths of Office to re -elected Council
Member Place 3 Dennis Sheridan and newly elected Council Member Place 4
Rhylan Rowe. (Mayor Tiffany)
Mayor Tiffany issued the Certificate of Election to re-elected Council Member
Place 3 Dennis Sheridan and Judge Eric Ransleben administered the Oath of Office.
Mayor Tiffany issued the Certificate of Election to newly elected Council Member
Place 4 Rhylan Rowe and Judge Eric Ransleben administered the Oath of Office.
RECOGNITION OF AND REMARKS FROM OUTGOING COUNCIL MEMBER KARL
MONGER
Karl Monger reflected on his tenure on the Town Council and spoke about his
future endeavors to assist residents and veterans of Trophy Club. This was followed by
remarks from Mayor Tiffany and other council members. Afterward, Mr. Monger left the
dais. Mayor Tiffany honored outgoing Council Member Monger with tokens of
appreciation that included a glass trophy, framed photo and personalized street sign.
Council Member Rowe took his seat at the dais.
REMARKS FROM RE-ELECTED/NEWLY ELECTED COUNCIL MEMBERS
Re-elected and newly elected Council Members Sheridan and Rowe shared
comments relative to the election. Mayor Tiffany and other council members extended
congratulations to each of them.
ADJOURN SPECIAL MEETING
Mayor Tiffany adjourned the special meeting at 6:34 p.m. and invited the audience
to join in a light reception for the outgoing and incoming council members in the lobby.
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Town Council Meeting Minutes - May 13, 2024 Page 4
CALL REGULAR MEETING TO ORDER
Mayor Tiffany called the regular meeting to order at 7:01 p.m.
INVOCATION
Pastor Joel Quilé, Bara Church, led the invocation.
PLEDGES
Council Member Sheridan led the Pledge of Allegiances to the American and
Texas Flags.
PUBLIC COMMENTS
Sara Monger, 192 Durango, addressed the extension request for the Trophy Club
Women’s Club community garage sale permit, expressing gratitude to the Town Council
and Staff for their support during adverse weather conditions .
COMMUNITY SPOTLIGHT
4. Recognition of retirement for Trophy Club Police Department's K-9 Officer Indy.
(Patrick Arata, Police Chief)
Chief Arata recognized K9 Indy, along with Sergeant Sullivan, providing a recap of
Indy’s tenure with the town.
Sergeant Sullivan expressed his gratitude for the program and to K9 Indy, which
was followed by a video highlighting K9 Indy’s career with the town.
Council members expressed their appreciation to K9 Indy and stepped down from
the dais for a group photo.
5. Working for You . . . Trophy Club
a) Update from Town Council Members
Mayor Tiffany acknowledged letters she received from 7th Grade students at
Medlin Middle School regarding government education. While addressed to her, she
considered the sentiments expressed to encompass the entire council. She stated that
she was invited to give a presentation to the students about the town's government on
May 14, 2024.
Council Member Flynn commended the Trophy Club Women’s Club for organizing,
once again, another successful Art & Garden Festival that was held May 10-12, 2024. He
stated despite adverse weather conditions on Sunday, their dedication and hard work
was to be commended.
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Town Council Meeting Minutes - May 13, 2024 Page 5
b) Update from Town Manager
Town Manager Wright provided the following updates:
• The final session of the Trophy Club Strategic Planning focus groups
concluded last week marking the end of discussions on key focus areas,
descriptions, and objectives. 44 residents participated in the focus groups
and over 100 residents have completed surveys which will guide the plan's
development moving forward.
• The special town council meeting scheduled for May 15, 2024, will be
cancelled since the election was able to be canvassed during this meeting.
• May 16, 2024, 5:00 p.m., Crime Control and Prevention District Meeting
• May 16, 2024, 6:30 p.m., Economic Development Corporation Meeting.
• May 18, 2024, 8:00 a.m., Envision Complete Fitness Grand Opening
• May 19, 2024, 2:00 p.m., Small Business Showcase.
• May 20, 2024, 7:00 p.m., Parks and Recreation Board Meeting.
• May 27, 2024, 10:00 a.m., Memorial Day Celebration
• May 27, 2024, Town Office closed in observance of Memorial Day.
c) Quick Civic Tip
Town Attorney Dean Roggia provided an overview of the Economic Development
Corporation (EDC), highlighting its governance under Chapters 501 and 505 of the
Government Code, the collection of dedicated sales tax by the EDC, and explained the
project approval process. He clarified that despite the EDC being a separate corporation,
its budget and projects ultimately require Town Council approval.
CONSENT AGENDA
6. Consider approval of the April 22, 2024, Town Council Work Session and Regular
Meeting Minutes. (Tammy Dixon, Town Secretary)
7. Consider approval of the April 26, 2024, Town Council Special Meeting Minutes.
(Tammy Dixon, Town Secretary)
8. Consider authorizing the Town Manager to negotiate and execute an agreement
with GovernmentJobs.com, Inc. for a three-year contract amount of $29,017.08
(d/b/a NEOGOV) for an applicant tracking system. (Denise Deprato, Director of
Human Resources) Item pulled from Consent.
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Town Council Meeting Minutes - May 13, 2024 Page 6
Council Member Sheridan moved to approve Consent Items 6-8. Council Member
Bauer seconded the motion.
Council Member Flynn requested item 8 be pulled from Consent.
Council Member Sheridan amended his motion to approve Consent Items 6 and
7. Council Member Bauher seconded the motion.
VOTE ON MOTION
AYES: Bauer, Sheridan, Tiffany, Rowe, Oldham, Flynn
NAYES: None
ABSENT: Beach
VOTE: 6-0-1
8. Consider authorizing the Town Manager to negotiate and execute an agreement
with GovernmentJobs.com, Inc. for a three-year contract amount of $29,017.08
(d/b/a NEOGOV) for an applicant tracking system. (Denise Deprato, Director of
Human Resources)
Council Member Flynn asked about past expenditures and the advantages offered
by the new software.
Denise Deprato, Director of Human Resources, explained the differences between
the software and answered other questions from the Town Council.
Council Member Flynn moved to authorize the Town Manager to negotiate and
execute an agreement with GovernmentJobs.com, Inc. for a three -year contract amount
of $29,017.08 (d/b/a NEOGOV) for an applicant tracking system. Council Member Bauer
seconded the motion.
VOTE ON MOTION
AYES: Bauer, Sheridan, Tiffany, Rowe, Oldham, Flynn
NAYES: None
ABSENT: Beach
VOTE: 6-0-1
PUBLIC HEARINGS
9. Conduct a public hearing and consider an ordinance amending the Town's Code
of Ordinances, Section 1.08.001, Youth Programs Standards of Care, of Division
1, Generally of Article 1.08, Parks and Recreation, of Chapter 1, General
Provisions updating the Standards of Care for Youth Recreation Programs. (Chase
Ellis, Director or Parks and Recreation)
Mayor Tiffany opened the public hearing at 7:32 p.m.
Chase Ellis, Director of Parks and Recreation, provided an overview of the
proposed amendments and explained the Standards of Care must be reviewed annually.
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Town Council Meeting Minutes - May 13, 2024 Page 7
Mr. Ellis stated the Parks and Recreation Board unanimously recommended
approval of the proposed ordinance.
No one spoke in favor or opposition.
Mayor Tiffany closed the public hearing at 7:36 p.m.
Council Member Rowe moved to approve Ordinance 2024-10 amending the
Town's Code of Ordinances, Section 1.08.001, Youth Programs Standards of Care, of
Division 1, Generally of Article 1.08, Parks and Recreation, of Chapter 1, General
Provisions updating the Standards of Care for Youth Recreation Programs . Council
Member Oldham seconded the motion. The caption reads as follows:
ORDINANCE 2024-10
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING SECTION
1.08.001 ENTITLED “YOUTH PROGRAMS STANDARDS OF CARE” OF CHAPTER 1,
ARTICLE 1.08 “PARKS AND RECREATION”, DIVISION 1 OF THE CODE OF
ORDINANCES, TOWN OF TROPHY CLUB, TEXAS, TO AMEND AND ADOPT TH E
“YOUTH PROGRAMS STANDARDS OF CARE”; PROVIDING FOR INCORPORATION
OF PREMISES; PROVIDING FOR AMENDMENTS; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR
PUBLICATION; AND PROVIDING AN EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Sheridan, Tiffany, Rowe, Oldham, Flynn
NAYES: None
ABSENT: Beach
VOTE: 6-0-1
INDIVIDUAL ITEMS
10. Consider the selection of a Mayor Pro Tem. (Brandon Wright, Town Manager)
Mayor Tiffany stated per the Town’s Charter, the Council shall elect one of its
members as Mayor Pro Tem at its first meeting after the election.
Mayor Tiffany stated the procedures for nominations would be as follows: She
would call for nominations and any council member could nominate another council
member (including themselves); for a nomination to proceed to a council vote, another
council member needed to second the nomination; nominations would continue until no
more nominations were put forward; following nominations, a vote would be called for
each nomination in the order they were made until one receives a majority.
Mayor Tiffany asked for nominations for Mayor Pro Tem.
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Town Council Meeting Minutes - May 13, 2024 Page 8
Council Member Sheridan nominated Council Member Flynn. Council Member
Oldham seconded the nomination.
No further nominations were made.
Mayor Tiffany called for a vote on the nomination of Council Member Flynn as
Mayor Pro Tem.
VOTE ON NOMINATION
AYES: Bauer, Sheridan, Tiffany, Rowe, Oldham, Flynn
NAYES: None
ABSENT: Beach
VOTE: 6-0-1
EXECUTIVE SESSION/REGULAR SESSION
Pursuant to the Open Meetings Act, Chapter 551, the Town Council convened into
a Closed Executive Session at 7:39 p.m. and reconvened into Regular Session at 7:58
p.m. in accordance with the Texas Government Code regarding:
Section 551.071, Consultation with Town Attorney to seek legal advice regarding
The Trophy Table Economic Development Agreement. No Action Taken.
ADJOUNMENT
Mayor Tiffany adjourned the Town Council meeting 7:58 p.m.
____________________________
Jeannette Tiffany, Mayor
Attest:
_______________________________
Tammy Dixon, Town Secretary
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TOWN COUNCIL COMMUNICATION
MEETING DATE: May 28, 2024
FROM: Matt Cox, Director of Community Development
AGENDA ITEM: Consider authorizing the Town Manager to negotiate and execute an on-
demand concrete services contract with Manning Concrete in a total annual
amount not to exceed $75,000 with four one-year renewal options through an
Interlocal Cooperative Purchasing Agreement with the City of Grapevine.
(Matt Cox, Community Development Director)
BACKGROUND/SUMMARY: The Town of Trophy Club Streets Department utilizes a concrete
services contract for on-demand concrete services such as supplying concrete for roads and
sidewalks as well as other miscellaneous concrete specialization services. To allow the Town to
benefit from larger procurement contracts, Trophy Club entered into an Interlocal Agreement
with the City of Grapevine in June 2016 authorizing the Town to piggyback on their contracts.
Manning Concrete has provided previous concrete services to the Town of Trophy Club with an
excellent service history. The company specializes in precise and reliable concrete
replacements and installations, providing support to the Town’s infrastructure projects. Past
projects in Trophy Club performed by Manning Concrete include refurbishment of the concrete
trail linking Beck Elementary and Lakeview Elementary and the completion of Junction Way.
The City of Grapevine renewed its contract with Manning Concrete, effective April 17, 2024
through April 16, 2025 with four additional one-year renewal options. The Town will have the
option to exercise each one-year renewal with a new annual authorization amount not to
exceed $75,000.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: Concrete repairs are budgeted in the approved FY 2024 Streets Maintenance
Budget.
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the contract as to form and
legality.
ATTACHMENTS:
1. Contract Agreement
2. Manning Pricing Schedule
3. Grapevine ILA
Page 24 of 207
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to authorize the Town Manager to negotiate
and execute an on-demand concrete services contract with Manning Concrete in a total annual
amount not to exceed $75,000 with four one-year renewal options through an Interlocal
Cooperative Purchasing Agreement with the City of Grapevine.
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Bid Lines
1 4 Inch Thick (1-500 SF) (Flatwork to perform all concrete work / NO REMOVAL OR DISPOSAL.
Quantity:1 UOM:SF Unit Price:$7.00 Total:$7.00
2 6 Inch Thick (1-500 SF) (Flatwork to perform all concrete work / NO REMOVAL OR DISPOSAL.
Quantity:1 UOM:SF Unit Price:$10.82 Total:$10.82
3 8 Inch Thick (1-500 SF) (Flatwork to perform all concrete work / NO REMOVAL OR DISPOSAL.
Quantity:1 UOM:SF Unit Price:$11.00 Total:$11.00
4 4 Inch Thick (500 and up SF) (Flatwork to perform all concrete work / NO REMOVAL OR DISPOSAL.
Quantity:1 UOM:SF Unit Price:$7.00 Total:$7.00
5 6 Inch Thick (500 and up SF) (Flatwork to perform all concrete work / NO REMOVAL OR DISPOSAL.
Quantity:1 UOM:SF Unit Price:$10.82 Total:$10.82
6 8 Inch Thick (500 and up SF) (Flatwork to perform all concrete work / NO REMOVAL OR DISPOSAL.
Quantity:1 UOM:SF Unit Price:$13.00 Total:$13.00
7 4 Inch Thick (1-500 SF) (Flatwork to perform all concrete work / INCLUDING REMOVAL DISPOSAL.
Quantity:1 UOM:SF Unit Price:$10.02 Total:$10.02
8 6 Inch Thick (1-500 SF) (Flatwork to perform all concrete work / INCLUDING REMOVAL DISPOSAL.
Quantity:1 UOM:SF Unit Price:$14.02 Total:$14.02
9 8 Inch Thick (1-500 SF) (Flatwork to perform all concrete work / INCLUDING REMOVAL DISPOSAL.
Quantity:1 UOM:SF Unit Price:$17.71 Total:$17.71
1
0
4 Inch Thick (500 and up SF) (Flatwork to perform all concrete work / INCLUDING REMOVAL AND DISPOSAL.
Quantity:1 UOM:SF Unit Price:$10.62 Total:$10.62
1
1
6 Inch Thick (500 and up SF) (Flatwork to perform all concrete work / INCLUDING REMOVAL AND DISPOSAL.
Quantity:1 UOM:SF Unit Price:$14.02 Total:$14.02
1
2
8 Inch Thick (500 and up SF) (Flatwork to perform all concrete work / INCLUDING REMOVAL AND DISPOSAL.
Quantity:1 UOM:SF Unit Price:$17.71 Total:$17.71
1
3
Installation of brick pavers and truncated domes-Labor Only.
Quantity:1 UOM:SF Unit Price:$10.00 Total:$10.00
1
4
Wall footings.
Quantity:1 UOM:CY Unit Price:$200.00 Total:$200.00
Vendor: Manning Concrete Sawing RFB 21-24 Addendum 1Page 27 of 29 pages
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1
5
Colored Concrete.
Quantity:1 UOM:SF Unit Price:$12.30 Total:$12.30
1
6
Stamped Concrete.
Quantity:1 UOM:SF Unit Price:$12.30 Total:$12.30
1
7
6 Inch thick, Vertical Retaining Wall (to Perform all concrete work) For projects of 1-2-Foot-High Wall.
Quantity:1 UOM:LF Unit Price:$34.00 Total:$34.00
1
8
6 Inch thick, Vertical Retaining Wall (to Perform all concrete work) For projects of 2-3-Foot-High Wall.
Quantity:1 UOM:LF Unit Price:$55.00 Total:$55.00
1
9
6 Inch thick, Vertical Retaining Wall (to Perform all concrete work) For projects of 3-4-Foot-High Wall.
Quantity:1 UOM:LF Unit Price:$65.00 Total:$65.00
2
0
8 Inch thick, Vertical Retaining Wall (to Perform all concrete work) For projects of 1-2-Foot-High Wall.
Quantity:1 UOM:LF Unit Price:$39.00 Total:$39.00
2
1
8 Inch thick, Vertical Retaining Wall (to Perform all concrete work) For projects of 2-3-Foot-High Wall.
Quantity:1 UOM:LF Unit Price:$50.00 Total:$50.00
2
2
8-inch thick, Vertical Retaining Wall (to Perform all concrete work) For projects of 3-4-Foot-High Wall.
Quantity:1 UOM:LF Unit Price:$60.00 Total:$60.00
2
3
1 Foot thick, Vertical Retaining Wall (to Perform all concrete work) For projects of 1-2-Foot-High Wall.
Quantity:1 UOM:LF Unit Price:$48.00 Total:$48.00
2
4
1 Foot thick, Vertical Retaining Wall (to Perform all concrete work) For projects of 2-3-Foot-High Wall.
Quantity:1 UOM:LF Unit Price:$50.00 Total:$50.00
2
5
1 Foot thick, Vertical Retaining Wall (to Perform all concrete work) For projects of 3-4-Foot-High Wall.
Quantity:1 UOM:LF Unit Price:$65.00 Total:$65.00
2
6
0 - 100 linear feet of 6 Inch curb and 18 Inch gutter. NO REMOVAL OR DISPOSAL.
Quantity:1 UOM:LF Unit Price:$36.00 Total:$36.00
2
7
101 - 500 linear feet of 6 Inch curb and 18 Inch gutter. NO REMOVAL OR DISPOSAL.
Quantity:1 UOM:LF Unit Price:$36.00 Total:$36.00
2
8
501 - 1,000 linear feet of 6 Inch curb and 18 Inch gutter. NO REMOVAL OR DISPOSAL.
Quantity:1 UOM:LF Unit Price:$36.00 Total:$36.00
2
9
1,001 – 1,500 linear feet of 6 Inch curb and 18 Inch gutter. NO REMOVAL OR DISPOSAL.
Quantity:1 UOM:LF Unit Price:$36.00 Total:$36.00
3
0
1,501 – 3,000 linear feet of 6 Inch curb and 18 Inch gutter. NO REMOVAL OR DISPOSAL.
Quantity:1 UOM:LF Unit Price:$36.00 Total:$36.00
Vendor: Manning Concrete Sawing RFB 21-24 Addendum 1Page 28 of 29 pages
Page 33 of 207
3
1
0 - 100 linear feet of 6 Inch curb and 18 Inch gutter. INCLUDING REMOVAL AND DISPOSAL.
Quantity:1 UOM:LF Unit Price:$40.00 Total:$40.00
3
2
101 - 500 linear feet of 6 Inch curb and 18 Inch gutter. INCLUDING REMOVAL AND DISPOSAL.
Quantity:1 UOM:LF Unit Price:$40.00 Total:$40.00
3
3
501 - 1,000 linear feet of 6 Inch curb and 18 Inch gutter. INCLUDING REMOVAL AND DISPOSAL.
Quantity:1 UOM:LF Unit Price:$40.00 Total:$40.00
3
4
1,001 – 1,500 linear feet of 6 Inch curb and 18 Inch gutter. INCLUDING REMOVAL AND DISPOSAL.
Quantity:1 UOM:LF Unit Price:$40.00 Total:$40.00
3
5
1,501 – 3,000 linear feet of 6 Inch curb and 18 Inch gutter. INCLUDING REMOVAL AND DISPOSAL.
Quantity:1 UOM:LF Unit Price:$40.00 Total:$40.00
3
6
Unclassified Excavation and Disposal.
Quantity:1 UOM:CY Unit Price:$40.00 Total:$40.00
3
7
Manhole Ring and Lid Adjustment Labor Only.
Quantity:1 UOM:EA Unit Price:$50.00 Total:$50.00
3
8
Water Valve Adjustment Labor Only.
Quantity:1 UOM:EA Unit Price:$50.00 Total:$50.00
3
9
Other Vendor Charges. Please Describe.
Quantity:1 UOM:EA Unit Price:$0.60 Total:$0.60
Supplier Notes:Saw cutting inch foot
Response Total: $1,364.94
Vendor: Manning Concrete Sawing RFB 21-24 Addendum 1Page 29 of 29 pages
Page 34 of 207
Page 35 of 207
Page 36 of 207
Page 37 of 207
TOWN COUNCIL COMMUNICATION
MEETING DATE: May 28, 2024
FROM: April Duvall, Director of Finance
AGENDA ITEM: Consider accepting the Second Quarter Investment Report for Fiscal Year
2024. (April Duvall, Director of Finance)
BACKGROUND/SUMMARY: The Town’s current interest-bearing accounts have an ending
market value of $39,930,302 as of March 31, 2024, which is an increase of $2,995,903 since
December 31, 2023. Property tax revenue is collected primarily in the first and second quarters
of the fiscal year. The portfolio is liquid with a weighted average life of 31 days.
The total average yield for this quarter was 5.37%, which is the same as the average yield for a
rolling 6-month treasury-bill for the same period.
A substantial portion of the Town’s investments remain placed in the InterBank Insured Cash
Sweep account to take advantage of the fund’s liquidity and the 5.65% yield.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: The interest earnings for this quarter amount to $534,089, bringing the Town's
fiscal year-to-date interest earnings to a total of $969,214.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. 2nd Qtr FY24 Investment Report
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to accept the Second Quarter Investment
Report for Fiscal Year 2024.
Page 38 of 207
TOWN OF
TROPHY CLUB
QUARTERLY INVESTMENT REPORT
For the Quarter Ended
March 31, 2024
Prepared by
Valley View Consulting, L.L.C.
The investment portfolio of the Town of Trophy Club is in compliance with the Public Funds Investment Act and the
Investment Policy and Strategies.
Disclaimer: These reports were compiled using information provided by the Town . No procedures were performed to test the
accuracy or completeness of this information. The market values included in these reports were obtained by Valley View Consulting ,
L.L.C. from sources believed to be accurate and represent proprietary valuation . Due to market fluctuations these levels are not
necessarily reflective of current liquidation values. Yield calculations are not determined using standard performance formulas , are
not representative of total return yields , and do not account for investment advisor fees.
Page 39 of 207
Strategy Summary
Quarter End Results by Investment Category:
Asset Type Ave. Yield Book Value Market Value Ave. Yield Book Value Market Value
Demand Accounts 1.29%1,383,302$ 1,383,302$ 0.77%900,784$ 900,784$
Money Markets/Local Gov't Investment Pools 5.52%30,539,335 30,539,335 5.48%33,950,818 33,950,818
CDs/Securities 5.47%5,011,762 5,011,762 5.47%5,078,700 5,078,700
Totals 5.35%36,934,399$ 36,934,399$ 5.37%39,930,302$ 39,930,302$
Current Quarter Average Yield (1) Fiscal Year-to-Date Average Yield (2)
Total Portfolio 5.37%Total Portfolio 5.36%
Rolling Three Month Treasury 5.46%Rolling Three Month Treasury 5.49%
Rolling Six Month Treasury 5.37%Rolling Six Month Treasury 5.43%
TexPool 5.32%TexPool 5.34%
Interest Revenue (Approximate)
Quarterly Interest Income 534,089$
Year-to-date Interest Income 969,214$
(1) Current Quarter Average Yield - based on adjusted book value, realized and unrealized gains/losses and investment advisory fees are not considered. The yield for the reporting month is used
for bank, pool, and money market balances.
(2) Fiscal Year-to-Date Average Yields - calculated using quarter end report yields and adjusted book values and does not reflect a total return analysis or account for advisory fees.
December 31, 2023 March 31, 2024
Town of Trophy Club Valley View Consulting, L.L.C.1
Page 40 of 207
Economic Overview 3/31/2024
The Federal Open Market Committee (FOMC) maintained the Fed Funds target range 5.25% - 5.50% (Effective Fed Funds are trading +/-5.33%). All expectations are for reduced future rates, but
any actions will be meeting-by-meeting and "data-dependent." Fourth Quarter 2023 GDP recorded a stronger than expected 3.4%. The S&P 500 Stock Index reached another new high closing over
5,200. The yield curve remains inverted but longer yields rose slightly. Crude Oil traded over $87 per barrel. Inflation stubbornly remained above the FOMC 2% target (Core PCE +/-2.8% and Core
CPI +/-3.8%). Reduced global economic outlooks and ongoing/expanding military conflicts continue increasing uncertainty.
02505007501,0001,2501,5001,7502,0002,2502,5002,7503,0003,2503,5003,7504,0004,2504,5004,7505,0005,2505,5005,750 S&P 500
0.00
0.50
1.00
1.50
2.00
2.50
3.00
3.50
4.00
4.50
5.00
5.50
6.00 US Treasury Historical Yields -Since Nov 2016
Six Month T-Bill Two Year T-Note Ten Year T-Note
0.00
1.00
2.00
3.00
4.00
5.00
6.00 Treasury Yield Curves
March 31, 2023 December 31, 2023 March 31, 2024
0.00
0.50
1.00
1.50
2.00
2.50
3.00
3.50
4.00
4.50
5.00
5.50
6.00 US Treasury Historical Yields -Since 2006
Six Month T-Bill Two Year T-Note Ten Year T-Note
Valley View Consulting, L.L.C.2
Page 41 of 207
Investment Holdings
Coupon/Maturity Settlement Book Market Market Life
Description Ratings Discount Date Date Par Value Value Price Value (days)Yield
PlainsCapital Bank - Cash 0.77%04/01/24 03/31/24 900,784 900,784 1.00 900,784 1 0.77%
InterBank Money Market Account 5.78%04/01/24 03/31/24 250,192 250,192 1.00 250,192 1 5.78%
InterBank IntraFi MMA 5.65%04/01/24 03/31/24 17,124,695 17,124,695 1.00 17,124,695 1 5.65%
TexPool LGIP AAAm 5.32%04/01/24 03/31/24 13,136,194 13,136,194 1.00 13,136,194 1 5.32%
TexasCLASS LGIP-Non-Gov't AAAm 5.47%04/01/24 03/31/24 5,895 5,895 1.00 5,895 1 5.47%
TexasCLASS LGIP-Gov't AAAm 5.26%04/01/24 03/31/24 3,433,844 3,433,844 1.00 3,433,844 1 5.26%
East West Bank CD 5.37%09/09/24 12/08/23 3,051,186 3,051,186 100.00 3,051,186 162 5.52%
American Nat'l Bank & Trust CD 5.25%03/20/25 12/28/23 2,027,514 2,027,514 100.00 2,027,514 354 5.39%
39,930,302$ 39,930,302$ 39,930,302$ 31 5.37%
(1)(2)
March 31, 2024
(1) Weighted average life - For purposes of calculating weighted average life, bank accounts, pools and money market funds are assumed to have an one day maturity.
(2) Weighted average yield to maturity - The weighted average yield to maturity is based on adjusted book value, realized and unrealized gains/losses and investment advisory fees are not considered. The
yield for the reporting month is used for bank accounts, pools and money market funds.
(3) Effective Blended Rate - Stated Earnings Credit Rate (0.70%) and GAIC Interest Rate (0.40%) adjusted for Balance Assessment fee and then calculated as a Weighted Average Yield.
Town of Trophy Club Valley View Consulting, L.L.C.3
Page 42 of 207
Demand
Accounts
2%
MMA/MMF/LGIP
85%
CDs/Securities
13%
Portfolio Composition
$0
$5
$10
$15
$20
$25
$30
$35
$40
$45 Total Portfolio (Millions)
Quarter End Book Value
0.00
1.00
2.00
3.00
4.00
5.00
6.00
Total Portfolio Performance
TexPool Weighted Average Yield
Rolling 6 Month T-Bill
$0
$5
$10
$15
$20
$25
$30
$35
$40
Distribution by Maturity (Millions)
Town of Trophy Club Valley View Consulting, L.L.C.4
Page 43 of 207
Book & Market Value Comparison
Issuer/Description Yield Maturity
Date
Book Value
12/31/23 Increases Decreases Book Value
03/31/24
Market Value
12/31/23
Change in
Market Value
Market Value
03/31/24
PlainsCapital Bank - Cash 0.77%04/01/24 1,117,378 – (216,594) 900,784 1,117,378 (216,594) 900,784
PlainsCapital Bank - ICS Sweep 4.20%04/01/24 265,924 – (265,924) – 265,924 (265,924) –
InterBank Money Market Account 5.78%04/01/24 250,195 – (3) 250,192 250,195 (3) 250,192
InterBank IntraFi MMA 5.65%04/01/24 17,174,115 – (49,420) 17,124,695 17,174,115 (49,420) 17,124,695
TexPool LGIP 5.32%04/01/24 10,057,113 3,079,081 – 13,136,194 10,057,113 3,079,081 13,136,194
TexasCLASS LGIP-Non-Gov't 5.47%04/01/24 5,815 80 – 5,895 5,815 80 5,895
TexasCLASS LGIP-Gov't 5.26%04/01/24 3,052,098 381,745 – 3,433,844 3,052,098 381,745 3,433,844
East West Bank CD 5.52%09/09/24 3,010,611 40,575 – 3,051,186 3,010,611 40,575 3,051,186
American Nat'l Bank & Trust CD 5.39%03/20/25 2,001,151 26,363 – 2,027,514 2,001,151 26,363 2,027,514
TOTAL / AVERAGE 5.37%36,934,399$ 3,527,845$ (531,941)$ 39,930,302$ 36,934,399$ 2,995,903$ 39,930,302$
Town of Trophy Club Valley View Consulting, L.L.C.5
Page 44 of 207
Allocation
March 31, 2024
Book & Market Value
Total General
Fund Debt Service
Storm
Drainage
Utility
EDC
Hotel
Occupancy
Tax
Parkland
Dedication
PlainsCapital Bank - Cash 900,784$ 910,370$ –$ –$ –$ (9,586)$ –$
PlainsCapital Bank - ICS Sweep – – – – – – –
InterBank Money Market 250,192 125,096 – – – – –
InterBank IntraFi MMA 17,124,695 11,593,518 – – – – –
TexPool LGIP 13,136,194 7,761,626 1,931,169 1,757,171 1,686,228 – –
TexasCLASS LGIP-Non-Gov't 5,895 – – – – – 5,895
TexasCLASS LGIP-Gov't 3,433,844 – – – – 2,970,176 463,667
East West Bank CD 3,051,186 3,051,186 – – – – –
American Nat'l Bank & Trust CD 2,027,514 2,027,514 – – – – –
Total 39,930,302$ 25,469,309$ 1,931,169$ 1,757,171$ 1,686,228$ 2,960,590$ 469,562$
Town of Trophy Club Valley View Consulting, L.L.C.6
Page 45 of 207
Allocation
March 31, 2024
Book & Market Value
PlainsCapital Bank - Cash
PlainsCapital Bank - ICS Sweep
InterBank Money Market
InterBank IntraFi MMA
TexPool LGIP
TexasCLASS LGIP-Non-Gov't
TexasCLASS LGIP-Gov't
East West Bank CD
American Nat'l Bank & Trust CD
Total
(Continued)
2017 CO
Bond
Funds
2021 CO
Bond
Funds
CIP Funds
–$ –$ –$
– – –
125,096 – –
619,492 4,077,189 834,495
– – –
– – –
– – –
– – –
– – –
744,588$ 4,077,189$ 834,495$
Town of Trophy Club Valley View Consulting, L.L.C.7
Page 46 of 207
Allocation
December 31, 2023
Book & Market Value
Total General
Fund Debt Service
Storm
Drainage
Utility
EDC
Hotel
Occupancy
Tax
Parkland
Dedication
PlainsCapital Bank - Cash 1,117,378$ 888,122$ –$ –$ –$ 229,256$ –$
PlainsCapital Bank - ICS Sweep 265,924 265,924 – – – – –
InterBank Money Market 250,195 125,097 – – – – –
InterBank IntraFi MMA 17,174,115 11,429,625 – – – – –
TexPool LGIP 10,057,113 5,210,218 1,665,833 1,657,492 1,523,569 – –
TexasCLASS LGIP-Non-Gov't 5,815 – – – – – 5,815
TexasCLASS LGIP-Gov't 3,052,098 – – – – 2,644,502 407,596
East West Bank CD 3,010,611 3,010,611 – – – – –
American Nat'l Bank& Trust CD 2,001,151 2,001,151 – – – – –
Total 36,934,399$ 22,930,748$ 1,665,833$ 1,657,492$ 1,523,569$ 2,873,758$ 413,411$
Town of Trophy Club Valley View Consulting, L.L.C.8
Page 47 of 207
Allocation
December 31, 2023
Book & Market Value
PlainsCapital Bank - Cash
PlainsCapital Bank - ICS Sweep
InterBank Money Market
InterBank IntraFi MMA
TexPool LGIP
TexasCLASS LGIP-Non-Gov't
TexasCLASS LGIP-Gov't
East West Bank CD
American Nat'l Bank& Trust CD
Total
(Continued)
2017 CO
Bond
Funds
2021 CO
Bond
Funds
CIP Funds
–$ –$ –$
– – –
125,097 – –
643,383 4,234,429 866,678
– – –
– – –
– – –
– – –
– – –
768,480$ 4,234,429$ 866,678$
Town of Trophy Club Valley View Consulting, L.L.C.9
Page 48 of 207
TOWN COUNCIL COMMUNICATION
MEETING DATE: May 28, 2024
FROM: Tamara Smith, MSL, Assistant to the Town Manager
AGENDA ITEM: First Reading: Consider a resolution approving a professional services
agreement between the Town of Trophy Club and the Economic Development
Corporation and The John R. McAdams Company, Inc. for a small area plan in
a not-to-exceed amount of $89,437. (Tamara Smith, Assistant to the Town
Manager)
BACKGROUND/SUMMARY: The Town of Trophy Club issued a request for proposals on March
25, 2024, seeking a comprehensive small area plan for properties adjacent to State Highway
114 Frontage Road and Trophy Wood Drive. The aim is to redefine the property layout with a
focus on various priorities, including enhancing economic resilience, fostering service-based
employment, improving overall quality of life, promoting sustainability, enhancing pedestrian
safety and walkability, facilitating future development, and addressing area parking needs.
The proposal submission period closed on April 15, 2024. Following a thorough review of bid
packets by three EDC members and four staff members, it was determined that The John R.
McAdams Company, Inc. ("McAdams") emerged as the top contender among the
submissions. McAdams' successfully demonstrated the best skill set, extensive experience with
similar projects, and profound understanding of the desired outcomes outlined in the small
area plan.
The project will begin with a kickoff meeting to establish communication, confirm the scope,
and set the schedule, followed by regular meetings and stakeholder interviews to identify
opportunities and challenges. The team will inventory and analyze vacant or underutilized land,
creating detailed maps and conducting a market study to understand local economic conditions
and guide land-use strategies. A visioning phase will involve community engagement to
develop guiding principles and solutions for identified issues. The final phase
will involve presenting the preferred concept plan for adoption and creating implementation
strategies, including critiques of existing ordinances and prioritization of recommendations for
the Small Area Plan. The contract not-to-exceed amount will be $89,437, and funding will be
allocated from the Economic Development Corporation Fund.
State law provides that a Type B Corporation in a city with a population of 20,000 or less, may
not undertake a project that requires an expenditure of more than $10,000 until the governing
body of the Corporation’s authorizing municipality adopts a resolution authorizing the project
after giving the resolution at least two separate readings.
Page 49 of 207
BOARD REVIEW/CITIZEN FEEDBACK: At their May 16, 2024 meeting, the Trophy Club Economic
Development Corporation approved the professional services contract with McAdams in a not-
to-exceed amount of $89,437 to develop a small area plan furthering the Town's economic
resilience and improve pedestrian walkability and safety in the area.
FISCAL IMPACT: The contract amount for services identified in the professional services
contract for the small area plan is not-to-exceed $89,437. This amount will funded through the
Economic Development Corporation Fund.
LEGAL REVIEW: Town Attorney Roggia has reviewed the contract as to form and legality.
ATTACHMENTS:
1. Resolution Small Area Plan Agreement EDC
2. McAdams Small Area Plan RFP Exhibit
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the resolution approving a
professional services agreement between the Town of Trophy Club and the Economic
Development Corporation and The John R. McAdams Company, Inc. for a small area plan in a
not-to-exceed amount of $89,437.
Page 50 of 207
Page 1
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. ___________
A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS,
APPROVING A PROFESSIONAL CONSULTING SERVICES
AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB, TEXAS, THE
TROPHY CLUB ECONOMIC DEVELOPMENT CORPORATION, AND
THE JOHN R. MCADAMS COMPANY, INC., IN THE NOT-TO-EXCEED
AMOUNT OF $89,437.00; AUTHORIZING THE TOWN MANAGER TO
EXECUTE SAID AGREEMENT; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Town of Trophy Club (the “Town”) is a home rule municipality
acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the
Texas Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, in accordance with Texas Gov’t Code Ch. 2254, the John R.
McAdams Company, Inc. (“McAdams”) responded to RFP No. TMO2024-01 to provide
professional consulting services to identify development potential and create a small area
plan for the undeveloped parcels located at the intersection of State Highway (SH) 114
and Trophy Wood Drive, in the Town of Trophy Club, Texas (the “Project”); and
WHEREAS, the Trophy Club Economic Development Corporation (“EDC”) has
approved and recommended McAdams to the Town Council as the consultant for the
Project, and the Town has been presented a proposed Professional Consulting Services
Agreement (the “Agreement”), a copy of which is attached hereto as Exhibit A and
incorporated herein by reference; and
WHEREAS, the Town and EDC have determined that McAdams is acceptable to
the Town and EDC and the McAdams is the most highly qualified provider of professional
consulting services for the Project; and
WHEREAS, upon full review and consideration of the Agreement, and all matters
attendant and related thereto, the Town Council finds and determines that the Agreement
should be approved, and the Town Manager shall be authorized to execute the
Agreement on behalf of the Town.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
SECTION 1.
The recitals above are true and correct and are incorporated into this resolution as
if fully set forth herein.
Page 51 of 207
Page 2
SECTION 2.
The Agreement, attached hereto as Exhibit A, is found to be in the best interest
of the Town and its citizens and is approved in the not-to-exceed amount of $89,437.00.
SECTION 3.
The Town Manager is hereby authorized to execute the Agreement.
SECTION 4.
This Resolution shall become effective from and after its passage after two
separate readings.
PASSED AND APPROVED on FIRST READING this the 28th day of May, 2024.
PASSED AND APPROVED on SECOND READING this the day of
______________, 2024.
Jeannette Tiffany, Mayor
ATTEST:
___________________________
Tammy Dixon, Town Secretary
APPROVED AS TO FORM:
____________________________
Dean Roggia, Town Attorney
Page 52 of 207
Page 3
EXHIBIT “A”
Professional Consulting Services Agreement
Page 53 of 207
PROFESSIONAL CONSULTING SERVICES AGREEMENT
This Professional Consulting Services Agreement (the “Agreement”) is made and entered
into this day of 2024, by and between the Town of Trophy Club, a Texas
home-rule municipality (the “Town”), the Trophy Club Economic Development Corporation
(“EDC”), a nonprofit Corporation organized under Title 12, Subtitle C1, and Ch. 505 of the Texas
Local Government Code, and The John R. McAdams Company, Inc. (dba McAdams), 201
Country View Drive, Roanoke, Texas (the “Consultant”).
RECITALS
WHEREAS, the Town and EDC have requested proposals pursuant to RFP No.
TMO2024-01, to identify development potential and create a small area plan for the undeveloped
parcels located at the intersection of State Highway (SH) 114 and Trophy Wood Drive, in the
Town of Trophy Club, Texas (the “Project”); and
WHEREAS, the Town and EDC desire to obtain professional consulting services in
connection with the Project as provided in this Agreement and the detailed Fee Schedule, Scope
of Services, and Proposal attached hereto as Exhibit A; and
WHEREAS, in accordance with Texas Gov’t Code Ch. 2254, the Consultant responded to
RFP No. TMO2024-01, and the Town and EDC have determined that the Consultant is acceptable
to the Town and EDC and the Consultant is the most highly qualified provider of professional
consulting services for the Project, and the Consultant is willing to enter into this Agreement with
the Town and EDC to perform such professional consulting services as more fully described in
this Agreement and Exhibit A (collectively referred to as the “Services”); and
NOW, THEREFORE, in consideration of the premises above and the mutual covenants
contained herein, and for other good and valuable consideration, the Town and the Consultant
agree as follows:
AGREEMENT
1. Services
Consultant shall perform the Services described in this Agreement and Exhibit A, which
is attached to and made a part of this Agreement.
2. Compensation and Reimbursement
2.1. The Town or EDC shall pay Consultant a fee in the amount of EIGHTY NINE
THOUSAND FOUR HUNDRED AND THIRTY SEVEN DOLLARS ($89,437) for the
Services.
2.2. Consultant shall submit invoices to the Town monthly, as the work progresses. The Town
shall then pay Consultant the total amount of the statement which is validly due within
thirty (30) days in accordance with the Texas Prompt Payment Act, Texas Gov’t Code
Ch. 2251, with the final monthly installment being paid upon satisfactory completion of
Page 54 of 207
PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 2
the services. All payments made under this Agreement shall be made from currently
available funds in accordance with Texas law.
2.3. In the event the Town should request additional services not set forth in Exhibit A,
Consultant and the Town shall agree on the compensation for those services prior to
performance by Consultant. Under no circumstances will Consultant perform additional
services without prior written authorization from the Town.
3. Confidential Relationship and Media Coverage
3.1 The Town and EDC may from time to time communicate to Consultant certain
information to enable Consultant to effectively perform the Services. Consultant shall
treat all such information as confidential, whether or not so identified, and shall not
disclose any part thereof without the prior written consent of the Town or EDC, as
applicable. The Consultant shall limit the use and circulation of such information, even
within its own organization, to the extent necessary to perform the Services. The
foregoing obligations of this Section 3, however, shall not apply to any part of the
information that (i) has been disclosed in publicly available sources of information; (ii)
is, through no fault of Consultant, hereafter disclosed in publicly available sources of
information; (iii) is now in the possession of Consultant without any obligation of
confidentiality; or (iv) has been or is hereafter rightfully disclosed to Consultant by a
third-party, but only to the extent that the use or disclosure thereof has been or is
rightfully authorized by that third-party.
3.2 Consultant shall not disclose any reports, recommendations, conclusions, or other results
of the services or the subject matter of this Agreement without the prior written consent
of Town or EDC, as applicable.
3.3 Consultant shall comply with all legal obligations it may now or hereafter have respecting
the information or other property of any other person, firm, or corporation.
3.4 Consultant will not provide any public statements, press releases, articles, writings or
materials to the any media outlet, including but not limited to, newspapers, social media,
websites, blogs, magazines, or TV stations, which refers to the Town or EDC, or any of
the services provided by Consultant to Town or EDC, under this Agreement without the
prior written authorization of the Town or EDC, as applicable. Requests for prior written
approval of such releases, public statements, articles, writings or materials shall be
directed to the Town’s Director of Corporate Communications.
4. Proprietary Rights
4.1 The work product of the Services, and any writings, discoveries, inventions, and
innovations or data resulting from the Services, shall be promptly communicated to, and
be the property of the Town, excluding any pre-existing proprietary rights of Consultant,
including without limitation its standard details.
Page 55 of 207
PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 3
4.2 As instruments of service, all documents, including original drawings, estimates, and
notes shall be owned by and be available for use by the Town. The Town shall have
unlimited right for the benefit of the Town for use in future projects to all drawings,
designs, specifications, the Consultant’s designs and structures, notes and other pertinent
consultant, architectural, or engineering work procured in the performance of this
Agreement. Any use of the aforementioned documents for future projects shall be at the
Town’s own risk and shall be made without use of Consultant’s name or registration seal
and without any liability whatsoever to the Consultant, its agents, employees,
subcontractors, and consultants, and the Town shall hold harmless Consultant from any
and all claims, liability, damages, and costs arising from such use.
5. Term
This Agreement shall be effective on the date first mentioned above (the “Effective Date”),
and shall remain in effect until the Services are completed (the “Termination Date”). This
Agreement shall be subject to termination upon a ten (10) day written notice at any time by the
Town. In the event of termination prior to the Termination Date for any reason, payment shall
be made for the Services performed through the effective termination date including
reimbursable expenses (expenses in addition to Consultant’s compensation for its services
which are incurred by Consultant directly related to the Project) then due. In addition, upon
termination or expiration of this Agreement, Consultant shall return to the Town any and all
equipment, documents, or materials, and all copies made thereof, which Consultant received
from, or developed for the Town or EDC for the purposes of this Agreement.
6. Right to Audit
The Town or EDC, at its own expense, shall have the right at all reasonable times during
normal business hours and upon at least twenty-four (24) hours advance notice, to audit, to
examine, and to make copies of or extracts from the books of account and records maintained
by Consultant with respect to the services. If such audit shall disclose overpayment by Town
or EDC to Consultant, written notice of such overpayment shall be provided to Consultant and
the amount of overpayment shall be promptly reimbursed by Consultant to the Town or EDC.
In the event any such overpayment is not paid within ten (10) days after receipt of such notice,
the unpaid amount of such overpayment shall bear interest at the rate of one percent (1%) per
month from the date of such notice until paid.
7. INDEMNIFICATION
CONSULTANT (THE “INDEMNIFYING PARTY”), SHALL AT ITS SOLE COST
INDEMNIFY, DEFEND, AND HOLD HARMLESS THE TOWN AND EDC,
TOGETHER WITH THE TOWN’S AND EDC’S OFFICERS, AGENTS, COUNCIL
MEMBERS, EMPLOYEES, ATTORNEYS AND REPRESENTATIVES
(COLLECTIVELY, INCLUDING THE TOWN AND EDC, THE “TOWN
INDEMNIFIED PARTIES”), FROM AND AGAINST ANY AND ALL DAMAGES,
LIABILITIES, DEMANDS, CAUSES OF ACTION, CLAIMS, JUDGMENTS, SUITS,
COSTS AND EXPENSES (INCLUDING REASONABLE ATTORNEYS’ FEES) MADE
BY ANY THIRD-PARTY, TO THE EXTENT ARISING FROM OR RELATED TO
Page 56 of 207
PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 4
THE SERVICES PROVIDED BY CONSULTANT PURSUANT TO THIS
AGREEMENT (COLLECTIVELY, “INDEMNIFIED CLAIMS”), REGARDLESS OF
THE LEGAL THEORY ASSERTED BY ANY THIRD-PARTIES AND REGARDLESS
OF WHETHER THE DAMAGES OR CLAIMS OF THIRD-PARTIES ARE KNOWN
OR FULLY APPRECIATED AT THIS TIME BY CONSULTANT, THE TOWN, OR
THE EDC. THE INDEMNITIES IN THIS AGREEMENT ARE SPECIFICALLY
INTENDED TO OPERATE AND BE APPLICABLE EVEN IF IT IS PROVED THAT
ALL OR SOME OF THE DAMAGES BEING SOUGHT WERE CAUSED IN WHOLE
OR IN PART BY ANY ACT, ERROR, OMISSION, NEGLIGENCE, GROSS
NEGLIGENCE, INTENTIONAL CONDUCT, BREACH OF CONTRACT, BREACH
OF WARRANTY, VIOLATION OF STATUTE OR COMMON LAW, VIOLATIONS
OF THE STATE OR FEDERAL CONSTITUTIONS, OR ANY OTHER CONDUCT
WHATSOEVER OF THE TOWN INDEMNIFIED PARTIES. CONSULTANT SHALL
USE LEGAL COUNSEL REASONABLY ACCEPTABLE TO THE TOWN AND EDC
IN CARRYING OUT ITS OBLIGATIONS HEREUNDER. THE PROVISIONS OF
THIS SECTION SHALL SURVIVE THE EXPIRATION OR EARLY TERMINATION
OF THIS AGREEMENT. THIS INDEMNIFICATION IS NOT INTENDED TO
APPLY TO CLAIMS MADE AGAINST THE TOWN INDEMNIFIED PARTIES
RESULTING FROM NEGLIGENT ACTS OF TOWN EMPLOYEES COVERED
UNDER SECTION 101.021 OF THE TEXAS CIVIL PRACTICE AND REMEDIES
CODE.
The parties hereby acknowledge and agree that Town is entering this Agreement pursuant to
its governmental functions and that nothing contained in this Agreement shall be construed as
constituting a waiver of the Town’s or EDC’s governmental immunity from suit or liability,
which is expressly reserved to the extent allowed by law. Notwithstanding anything to the
contrary herein, the parties hereby acknowledge and agree that to the extent this Agreement is
subject to the provisions of Subchapter I of Chapter 271, Texas Local Gov’t Code, as amended,
the Town’s immunity from suit is waived only as set forth in Subchapter I of Chapter 271,
Texas Local Gov’t Code. Further, the parties agree that this Agreement is made subject to all
applicable provisions of the Texas Civil Practice and Remedies Code (“CPRC”), including but
not limited to all defenses, limitations, and exceptions to the limited waiver of immunity from
liability provided in CPRC Chapter 101 and Chapter 75.
8. Insurance
Prior to the commencement of Services under this Agreement, Consultant shall obtain standard
comprehensive professional liability insurance coverage in an amount of at least $1,000,000.00
per occurrence with a $2,000,000.00 aggregate policy limit per year, covering the Services
provided under this Agreement, including contractual liability under this Agreement. A
“claims made” policy is acceptable subject to coverage being maintained during the course of
the Project and up to two (2) years after completion and acceptance of the Project by the Town
and EDC. Consultant shall maintain such professional liability insurance coverage during all
phases of services and for two (2) years after final completion of the Project. The Town shall
be supplied with a certificate of such coverage which shall provide for a thirty (30) day notice
of cancellation, non-renewal, or change in limits by endorsement, to the Town by certified
mail. Consultant will maintain general liability insurance coverage as follows:
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PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 5
TYPE OF INSURANCE AMOUNT OF INSURANCE PROVISIONS
1 Workers’ Compensation
Employers’ Liability
Statutory Limits Town to be provided a WAIVER
OF SUBROGATION AND
PROVIDED 30 DAY NOTICE OF
CANCELLATION or material
change in coverage.
Insurance Company must be A-
rated or above.
$100,000 per occurrence
2 Commercial General
(Public) Liability to include
coverage for:
a. Premises/Operations
b. Products/Completed
Operations
c. Independent
Contractors
d. Personal Injury
e. Contractual Liability
Bodily Injury - $250,000 per
person, $500,000 per
occurrence;
Property Damage - $100,000
per occurrence
Town to be listed as
ADDITIONAL INSURED AND
PROVIDED 30 DAY NOTICE OF
CANCELLATION or material
change in coverage.
Insurance Company must be A-
rated or above.
-OR-
Combined simple limit of
$600,000
3 Business Auto Liability to
include coverage for:
a. Owned/Leased
vehicles
b. Non-owned vehicles
c. Hired vehicles
Bodily Injury - $250,000 per
person, $500,000 per
occurrence;
Property Damage - $100,000
per occurrence
Town to be listed as
ADDITIONAL INSURED AND
PROVIDED 30 DAY NOTICE OF
CANCELLATION or material
change in coverage.
Insurance Company must be A-
rated or above.
-OR-
Combined simple limit of
$600,000
The Town and EDC, including their officers, officials, employees, Boards and Commissions,
and volunteers shall be named as an additional insured by endorsement to the general insurance
coverage listed in this Agreement, excluding Workers’ Compensation, Employers’ Liability,
and Professional Liability (for which a waiver of subrogation is required to be issued in favor
of the Town), with regard to the Consultant’s activities as required by this Agreement. The
Consultant shall provide any defense provided by the policy to a named insured. The coverage
shall contain no special limitations on the scope of protection afforded to the Town and EDC,
and all premiums arising from the coverage herein shall be the responsibility of the Consultant.
Consultant shall maintain such general liability coverage during all phases of services and for
two (2) years after final completion of the Project. The Town shall be supplied with a
certificate of such coverage which shall provide for a thirty (30) day notice of cancellation,
non-renewal, or change in limits by endorsement, to the Town by certified mail.
9. Notices
Any notices, consents, or other communications required or permitted to be given pursuant to
this Agreement must be in writing and shall be sent to the address set forth below (or such
other address as the party might hereafter designate for itself by notice to the other parties as
required hereby). Any such notice or communication shall be sufficient if sent by registered or
certified mail, return receipt requested, postage pre-paid; by hand delivery; by overnight
courier service; or by facsimile, with an original by regular mail. Any such notice or
communication shall be effective on (a) the date of receipt if delivered personally; (b) three (3)
days after deposit in an official depository under the regular care and custody of the United
States Postal Service, if transmitted by registered or certified mail, return receipt requested; (c)
Page 58 of 207
PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 6
the first business day after the date of deposit, if transmitted by overnight courier service; or
(d) the date of transmission with confirmed answer back, if transmitted by facsimile, whichever
shall first occur:
To Town and EDC: Town of Trophy Club
Attn: Brandon Wright
1 Trophy Wood Drive
Trophy Club, TX 76262
Trophy Club Economic Development Corporation
Attn: Brandon Wright
1 Trophy Wood Drive
Trophy Club, TX 76262
To Consultant: The John R. McAdams Company, Inc.
Attn: Jameson Pinson
201 Country View Drive,
Roanoke, TX 76262
10. General
10.1 The terms and conditions of Sections 3, 4, 6, and 7 hereof shall survive the termination
of this Agreement and completion of the Services.
10.2 Consultant shall perform the Services as an independent contractor and shall not be
considered an employee of Town or EDC for any purpose whatsoever, including, but
not limited to, entitlement to Town employee benefits. Consultant hereby expressly
waives any claim or entitlement to such benefits.
10.3 The waiver or failure of any party to exercise in any respect any right provided for in
this Agreement shall not be deemed a waiver of any further right under this
Agreement.
10.5 If any provision of this Agreement is invalid, illegal, or unenforceable under any
applicable statute, court decision, or rule of law, it is to that extent to be deemed
omitted. The remainder of the Agreement shall be valid and enforceable to the
maximum extent possible.
10.6 This Agreement shall be governed by the laws of the State of Texas, without regard
for conflict of laws principles. Venue of any action arising from this Agreement shall
be in Denton County, Texas.
10.7 This Agreement may not be modified, altered or amended except by written
instrument duly executed by both parties, except that a party may change its address
for notices by providing written notice to the other party.
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PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 7
10.8 This Agreement constitutes the entire understanding between Consultant, Town, and
EDC respecting the Services described herein.
10.9 Notwithstanding any other provision to the contrary in the Agreement, all information,
documents, and communications relating to the Agreement shall be subject to the
Texas Public Information Act (“Act”) and any opinion of the Texas Attorney General
or a court of competent jurisdiction relating to the Act.
10.10 Ethics Disclosure. To the extent required by law, Consultant represents that it has
completed a Texas Ethics Commission (the “TEC”) form 1295 (“Form 1295”)
generated by the TEC’s electronic filing application in accordance with the provisions
of Texas Gov’t Code Ch. 2252.908 and the rules promulgated by the TEC. The parties
agree that, with the exception of the information identifying the Town and the contract
identification number, the Town is not responsible for the information contained in
the Form 1295.
10.11 Additional Verifications. To the extent required by Texas law, Consultant verifies that:
(1) It does not have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association, as defined in Texas Government Code §
2274.001, and that it will not during the term of the contract discriminate against a
firearm entity or firearm trade association; (2) It does not “boycott Israel” as that term
is defined in Texas Government Code Ch. 2271 and § 808.001 and it will not boycott
Israel during the term of this Easement Agreement; and (3) It does not “boycott energy
companies,” as those terms are defined in Texas Government Code §§ 809.001 and
2276.001, and it will not boycott energy companies during the term of the Easement
Agreement; (4) It does not engage in scrutinized business operations with Sudan, Iran,
or designated foreign terrorist organization as defined in Texas Government Code,
Chapter 2270; and (5) It is not owned by or the majority of its stock or other ownership
interest is held or controlled by i) individuals who are citizens of China, Iran, North
Korea, Russia, or a designated country as defined by Texas Government Code §
2275.0101; or ii) a company or other entity, including a governmental entity, that is
owned or controlled by citizens of or is directly controlled by the government of China,
Iran, North Korea, Russia, or a designated country; nor is it headquartered in China, Iran,
North Korea, Russia, or a designated country.
[SIGNATURE PAGE TO FOLLOW]
[REMAINDER OF PAGE LEFT BLANK]
Page 60 of 207
PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 8
Page 61 of 207
PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 9
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of
the date first above written.
TOWN: CONSULTANT:
TOWN OF TROPHY CLUB, TEXAS THE JOHN R. MCADAMS COMPANY,
INC. (DBA MCADAMS)
By: Brandon Wright, Town Manager By:
Date: ____________________________ Date: ____________________________
ATTEST: ATTEST:
By: Tammy Dixon, Town Secretary By:
EDC:
TROPHY CLUB ECONOMIC
DEVELOPMENT CORPORATION,
a Texas non-profit corporation
By: ______________________________
Name: ____________________________
Title: _____________________________
Date: _____________________________
ATTEST:
__________________________________
Board Secretary
Page 62 of 207
PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 10
EXHIBIT A
FEE SCHEDULE, SCOPE OF SERVICES, AND PROPOSAL
Page 63 of 207
PURCHASING AND CONTRACTING DEPARTMENT
REQUEST FOR PROPOSALS (RFP)
For
SMALL AREA PLAN
RFP No. TMO2024-01
Issue Date:
3/15/2024
BID SUBMISSION DEADLINE:
**4/15/2024 at 3:00 PM CST**
NO LATE BIDS SHALL BE ACCEPTED
RESPONSES SHALL BE DELIVERED TO:
Town of Trophy Club
1 Trophy Wood Drive
Trophy Club, TX 76262
RESPONSES SHALL BE MAILED TO:
Town of Trophy Club Finance Department
1 Trophy Wood Drive
Trophy Club, TX 76262
Pre-Submittal Conference will be held:
March 18, 2024, at 11:00AM CST
Community Conference Room
1 Trophy Wood Drive
Trophy Club, TX 76262
***********************************************
NAME AND ADDRESS OF COMPANY
SUBMITTING BID:
FOR ADDITIONAL INFORMATION
REGARDING THIS RFP PLEASE CONTACT:
April Duvall
Director of Finance
aduvall@trophyclub.org
***********************************************
BIDDERS MUST RETURN THIS COMPLETED
COVER SHEET ALONG WITH THE BIDDER’S
RESPONSE:
April Duvall
Director of Finance
aduvall@trophyclub.org
1 Trophy Wood Drive
Trophy Club, TX 76262
Contact Person:
Title:
Phone: ( ) Fax: ( )
Email:
Signature:
Printed Name:
Shall contract be available for Cooperative Contract use? (See Section 25, page 9) Yes No
Acknowledgment of Addenda: #1 #2 #3 #4 #5
The John R. McAdams Cmpany, Inc. (McAdams)
201 County View Drive, Roanoke, TX 76262
940 240 - 1012 940 240 - 1015
Jameson Pinson
Director, Landscape Architecture
jpinson@mcadamsco.com
X
The John R. McAdams Company, Inc.
(dba McAdams)
Jameson Pinson
Page 64 of 207
RFQ #TMO2024-01 - Small Area Plan
Town of Trophy Club
April 15, 2024
Photo Credit: https://www.trophyclub.org/gallery.aspx?PID=3
Page 65 of 207
201 Country View Drive, Roanoke, TX 76262 | 940. 240. 1012
Cover Letter | Section II
April 15, 2024
April Duvall | Town of Trophy Club
1 Trophy Wood Drive
Trophy Club, TX 76262
RE: RFQ #TMO2024-01 - Small Area Plan
Dear Ms. Duvall,
McAdams is pleased to submit our professional qualifications for the Town of Trophy Club's Small Area Plan to
identify development potential for the undeveloped parcels located at the intersection of State Highway (SH) 114
and Trophy Wood Drive. With our innovative approach to urban planning and development, we are confident in our
ability to deliver inspiration and a vision to create a distinct setting with the Town’s last remaining frontage on SH
114.
McAdams is committed to creating dynamic and vibrant communities that meet the diverse needs of their residents
and visitors. Our team of professionals bring together expertise in planning and entitlements; urban planning;
market analysis (or studies; landscape architecture; civil engineering; and geomatics to develop innovative solutions
that maximize the potential of every site. We have successfully completed similar projects in various communities,
and our resume speaks to our ability to deliver results and exceed expectations.
In the following qualifications, our team proposes our process that aligns with the requested scope of work outlined
in the request for qualifications. We offer the following strengths:
l Leadership + Staff Dedicated to Your Success: Jameson Pinson, RLA, will serve as project manager,
bringing over 13 years of experience serving clients, planning open spaces and designing great placemaking
environments. He is an open, clear communicator and a diligent manager of our exceptional staff and team.
Jameson uses his experience to create experiences for the end users. He will lead a team of planners, designers
and landscape architects, including:
-Randi Rivera, AICP, our planning lead, who has over 16 years in planning and entitlements, bringing positive
impact to the community she serves;
-Mitchell Silver, FAICP, Hon. ASLA, our urban planning and implementation lead, bringing over 38 years of
urban planning expertise, including being named as one of the top international thought leaders of the built
environment;
-Justin Lansdowne, PE, our civil engineering lead, has over 13 years of design experience, focused on quality,
creative solutions and client communication;
-Suja Joseph, our GIS lead, has over 20 years of experience, including working for the City of Grapevine in
the Public Works department; and
-Jason Claunch, with Catalyst, our market analysis lead, who has teamed with McAdams on multiple projects
throughout North Texas, including the Small Area Plans for Highland Village, Texas.
l National + Local Leaders: Our team is well balanced between national leaders in key disciplines and local
experts where it counts the most, specifically community placemaking and local zoning. Our sub-consultant
for marketing analysis, Catalyst, is well-versed in the market conditions within the Dallas-Fort Worth area and is
very familiar with the Town of Trophy Club from past working relationships.
Page 66 of 207
201 Country View Drive, Roanoke, TX 76262 | 940. 240. 1012
Cover Letter | Section II
l Passionate About Placemaking: We are a dedicated team of experience makers. Long before the project breaks
ground, our designers understand how to mold the three-dimensional (3D) environment to attract users to a
place.
l Proven Community Engagement Techniques: Our engagement process is responsive to these challenging
times and results in inclusive, collaborative and transparent engagement.
We understand the importance of aligning our plans with the community's vision for growth, prosperity and quality
of life. Therefore, we are committed to engaging with stakeholders and community members throughout the
planning process to ensure that their voices are heard, and their input is integrated into the final plan. Our approach
is collaborative and inclusive, and we believe that by working together, we will create an innovative and sustainable
plan that reflects the unique character and aspirations of the Town.
The proposed Small Area Plan will encompass a mix of uses that cater to diverse community needs and provide a
long-term solution to enhance the area's vibrancy, resiliency and financial performance. McAdams is very familiar
with the existing Tax Increment Re-investment Zone (TIRZ); applauds the Town’s desire to expand the TIRZ; and
will apply our vast background with TIRZ districts to aid the Town through the paperwork and zoning process. Our
robust market analysis will help direct the most successful land uses and help secure the greatest future tax base
for the benefit of the community. We will explore innovative solutions for area parking and walkability to provide
placemaking experiences that promote pedestrian use and safety, and create a more connected and accessible
environment between some of the existing and proposed tenants. McAdams will work alongside the Town to help
achieve its goal to create a dynamic hub for commerce, recreation and residential living that will serve as a catalyst
for economic growth and revitalization, while attracting and retaining service-based employment opportunities.
We are excited about the opportunity to contribute to the evolution of the Town's fabric and create a lasting impact
on the community. Our Roanoke is located in the neighborhood and will quickly respond to any urgent needs or
spontaneous meetings within a short notice. Thank you for considering our firm for this important project. We look
forward to working together and bringing your vision to fruition.
Sincerely,
McAdams
Jameson Pinson RLA
Director, Landscape Architecture
940. 240. 1012 | jpinson@mcadamsco.com
Page 67 of 207
I Title Sheet
PAGE 01
II Cover Letter
PAGE 03
III Background Information
PAGE 06
IV Relevant Experience of the Firm
PAGE 09
V Team Composition
PAGE 14
VI Professional References
PAGE 16
VII State of Philosophy + Project Understanding
PAGE 17
VII Project Pricing
PAGE 20
VIII Appendix
PAGE i
Table of Contents
Page 68 of 207
Meaningful Experiences
Through Inspired Design.
Town of Trophy Club | Small Area Plan 6
OUR LOCATIONS
Roanoke, TX
201 Country View Drive
Roanoke, TX 76262
940. 240. 1012
Lewisville, TX
Raleigh, NC (HQ)
Durham, NC
Charlotte, NC
Winston-Salem, NC
FOUNDED
April 2, 1979
OUR LICENSURE
Texas:
TBPELS:
#F-19762 (Engineering)
#10194440 (Surveying)
TBAE: #BR3185
North Carolina:
NCBELS: #C-0293
NCBOLA: #C-187
Urban Planning + Design
Land Planning
Landscape Architecture
Civil Engineering
Stormwater
Stream + Wetland Design
Geomatics
Transportation
Construction Administration
Grant Funding Advisory Services
Our Services
We strategically align top-tier expertise with extensive experience tailored to
each project type. These capabilities include:
About Us
Cultivating planning, design and engineering expertise since 1979.
McAdams is a full-service civil engineering, land planning, landscape
architecture, transportation and geomatics firm headquartered in Raleigh,
North Carolina with offices in Roanoke and Lewisville, Texas and Durham,
Charlotte and Winston-Salem, North Carolina.
Our People
Get to know the experience makers.
Comprised of more than 475 professionals, the firm includes over 175
professional engineers and engineering designers; 26 registered landscape
architects; 11 certified planners; 19 professional land surveyors; 10 LEED®
certified professionals; seven certified floodplain managers; two certified
floodplain surveyors; one certified arborist; and one certified professional in
erosion and sediment control.
Engaged in impactful projects, we bring together creative solutions that
energize communities. Our work goes beyond design and engineering,
focusing on thoughtful and resourceful experiences.
Background Information | Section III
Page 69 of 207
7Town of Trophy Club | Small Area Plan
Background Information | Section III
COMPANY PRINCIPALS TITLE MCADAMS EXP.
Mike Munn, PE President + Chief Executive Officer 27 years
Jon Moore, PE Chief Operating Officer 26 years
Mary Heath Chief Administrative Officer 8 years
Dwight Collinson Chief Financial officer > 1 year
Marc Leblanc Chief Technology Officer 25 years
Iona Thomas, AICP Chief Growth + Strategy Officer 7 years
Bobby Dollak, PE Vice President, Dallas-Fort Worth Metro 31 years
Amos Clark, PE Vice President, Water Resources 29 years
Will Letchworth, PE Vice President, Transportation 2 years
Greg Bewley, PLS Vice President, Geomatics 19 years
Brandon Finch, PE Vice President, Energy 26 years
Bill Derks, PE Vice President, Land Development 28 years
Rob Reddick, PE Vice President, Civil / Site Design 18 years
David Malcolm, RLA Vice President, Planning + Design 10 years
Mitchell Silver, FAICP, Hon. ASLA Principal, Urban Planning 3 years
McAdams Principals
Current Active Projects
Our team has worked on many projects throughout North Texas and the
Carolinas in our combined history of providing landscape architecture,
site / civil engineering, permitting, planning, surveying, stormwater and
construction administration services. Our team brings the experience
and expertise that is needed to successfully manage and design a
project from notice-to-proceed to as-builts and our team knows how to
successfully navigate the permitting process.
The following table reflects a partial record of current projects in North
Texas our team is actively working on. Projects listed are representative
public projects. Through our experience, McAdams understands a
collaborative and inclusive approach is required to ensure careful
consideration is made on behalf of the community and stakeholders and
achieve the Town's vision to enhance vibrancy and foster sustainable
economic growth. Our experience in this area allows us to mitigate and
proactively address any potential challenges and provide solutions.
HIGHLAND VILLAGE, TXSmall Area Plans
Page 70 of 207
Town of Trophy Club | Small Area Plan 8
Background Information | Section III
MARKET ANALYSIS
Catalyst is well-known and well-regarded across the nation in analyzing
the economic conditions of a community, understanding outside
influences and developing well-grounded economic strategic plans
for communities of all sizes. Catalyst’s experience is equally as strong
working on activation of private development projects, including
downtowns, corridors, airports and mixed-use environments. Catalyst
has diverse public / private experience across the United States and
has completed projects for over 60 municipalities, many national
developers and national operators.
Our Teaming Partners
PROJECT NAME | LOCATION PROJECT
TYPE
ROLE STATUS
The Canals | Mansfield, TX Mixed-use + Civic
Buildings
Prime 07/2025 est.
On-call Planning + Engineering Services | Lake Dallas, TX Urban Design Prime 09/2024 est. (with
annual renewal)
Furst Ranch | Flower Mound, TX Mixed-use Prime On-going
Cactus Canyon | Argyle TX Retail Prime 10/2024 est.
Lakeside Crossing, Amenity Pool + Dog Park | Flower Mound, TX Mixed-use Prime 09/2024 est.
Monarch | Flower Mound, TX Mixed-use Prime 12/2024 est.
Roanoke Police Department + Municipal Court Facility | Roanoke, TX Civic Buildings Sub-consultant 09/2025 est.
Bedford Commons | Bedford, TX Mixed-use Prime On-going
The Reserve at Marty B's | Bartonville, TX Retail Prime 09/2025 est.
Location + Number
3232 McKinney Ave.
5th Fl.
Dallas, TX 75204
972. 999. 0081
Small Area Plans | Highland Village, TX
Page 71 of 207
Town of Trophy Club | Small Area Plan 9
Relevant Experience of the Firm | Section IV
MANSFIELD, TXThe Canals at Mansfield
This master plan is designed to establish a dynamic mixed-use district at the heart of
the City of Mansfield and fosters an activated residential community that seamlessly
integrates live, work and play opportunities. Positioned as an anchor of this visionary
project, the new City Hall will be located at the southeast corner of the site and serve
as a pivotal catalyst for municipal and governmental services. Central to the plan
is the incorporation of a river canal, designed not only for its aesthetic appeal, but
also as a unique attraction contributing to the area’s entertainment and recreational
offerings. Modeled after successful water-centric developments, the canal adopts a
specific shape that harmonizes with the overall geometric design of the site. The canal,
accessible by boats and recreational devices, at a consistent elevation, links to multiple
lakes, providing both site detention and expanded outdoor activities. Thoughtful water
elements facilitate stormwater conveyance, directing it to the south of the site while
adhering to appropriate release rates for the floodplain off-site.
The Canals at Mansfield will offer double-sided canal frontage, enhancing the real
estate value of the area with premier restaurants lining its edges to provide exceptional
outdoor dining experiences. The development boasts interconnected open spaces and
includes a defined central park, which emphasizes walkability and a pedestrian-friendly
design. This holistic approach ensures activities abound at every turn, creating an
engaging environment for residents and visitors alike. In addition to its intrinsic appeal,
this development holds significant economic promise for the City, offering a diverse
array of opportunities that are poised to generate substantial economic revenue.
The vision for Mansfield was to establish a vibrant destination—a genuine vertical
mixed-use development with the potential to draw residents and visitors from both
Dallas and Fort Worth. Just as The Canals masterplan has accomplished, the Trophy
Club Small Area Plan can leverage its prime location along with an appealing mix of
uses to establish a destination to attract users, thereby enhancing the Town's long-term
PROJECT OWNER
City of Mansfield
PROJECT DATES
07/2023 (start)
07/2025 est. (end)
PROJECT COSTS
Construction: N/A
McAdams’ Fee: $93,000
PROJECT SIZE
Approx. 200 acres
SERVICES PROVIDED
Surveying
Planning
Civil Engineering
Landscape Architecture
Water Resources
Page 72 of 207
Town of Trophy Club | Small Area Plan 10
Relevant Experience of the Firm | Section IV
BEDFORD, TXBedford Commons
Bedford Commons is a 28-acre, mixed-use development in the heart of the City of
Bedford. The project included flood studies for the City of Bedford and the Federal
Emergency Management Agency (FEMA), with priority in amenitizing the existing FEMA
flooding source. Our team is also assisting with stormwater mitigation design. The initial
phase is City funded, with the Water Resources team coordinating directly with the City
and with the Landscape Architecture and Civic Spaces team to maximize opportunities
for multi-use mitigation facilities.
The City of Bedford, a bedroom community and suburb of Fort Worth, underwent
rapid growth without ever cultivating its own downtown or city center — a focal point
representing its identity. Bedford Commons is now preparing a vision to create a new
City center, likewise, Trophy Club can pioneer a new identity centered around its Town
hall.
PROJECT OWNER
City of Bedford
PROJECT DATES
11/2022 (start)
On-going (end)
PROJECT COSTS
Construction: N/A
McAdams' Fee: $164,000
PROJECT SIZE
28 acres
SERVICES
Surveying
Boundary + Verification
Surveys
UAS Flight + Data Services
ALTA / NSPS Land Title
Survey
Concept Planning
Preliminary Engineering
Water Resource Design
City Flood + Drainage Studies
Page 73 of 207
Town of Trophy Club | Small Area Plan 11
Relevant Experience of the Firm | Section IV
ROANOKE, TXRoanoke City Center + City Hall
The City of Roanoke did not have a distinctive nor definitive downtown area. When City
leadership decided to build a new City Hall, McAdams was on the team to develop a
small area plan and the 22.3-acre site to allow for the new City Hall and surrounding
area. After working closely with City staff and presenting several master plans, a
final plan was selected. The master plan services also included a parking and land
use analysis; phasing; economic benefit projections; public financing options; and
three-dimensional modeling. After master planning the site, McAdams assisted with
rezoning and creating a Planned Development, including the 1.2-acre City Hall site.
Additionally, we designed and coordinated the surrounding 20 acres of retail; hotel;
office; multifamily; brownstones and restaurant pad sites; and streetscape. Streetscape
design for the mixed-use development was significant to making the downtown area
attractive and accessible. Elements were designed and implemented such as enhanced
pavement, raised crosswalks and round-abouts to ensure there were traffic calming
areas and plenty of parking opportunities like on-street parking, parking lots and
parking garages for residents and workers.
Roanoke City Hall is a 29,030-square foot, two-story building designed in a town
courthouse-style. Roanoke City Hall is located in the center of the fast growing “City
Center” downtown development where citizens can live, work and play, all in the same
location. We worked closely with municipal staff and elected officials to bring a life-long
municipal dream to the citizens of Roanoke.
Roanoke City Center situates the City hall within a mixed-use plan at the terminus of
their downtown zone, Oak Street. Oak Street and City Center serve as the stage for their
claim to fame as the Unique Dining Capital of Texas. Similarly, Trophy Club’s small area
plan can leverage its location potential to create a new landscape, offering a moment of
pride for its residents and extending a warm welcome to visitors from across the State.
PROJECT OWNER
City of Roanoke
PROJECT DATES
08/2015 (start)
On-going (end)
PROJECT COSTS
Construction: $13.8M
McAdams’ Fee: $349,500
PROJECT SIZE
22.3 acres (total)
SERVICES
Landscape Architecture
Planning
Civil Engineering
Surveying
Road + Utility Design
Construction Staking
Page 74 of 207
Town of Trophy Club | Small Area Plan 12
Relevant Experience of the Firm | Section IV
DENTON, TXSoutheast Area Plan
HDR and McAdams are working with residents and stakeholders to identify areas
that are important for preserving the cultural character of the Southeast Denton
neighborhoods; address the development pressures being felt within and adjacent
to the study area; identify areas where change can occur for the advancement of the
neighborhood; and to suggest ideas for future improvements.
The primary approach for community engagement was to build community trust and a
partnership with the community, identify those areas that are important to the residents
and stakeholders for preserving the current cultural character and land uses, as well as
those areas where change can occur, and ultimately create implementation strategies
that will respond to the development pressure being experienced in the study area.
l Held two rounds of listening sessions;
l Appointed and met twice with an Advisory Committee;
l Developed key themes after each listening session;
l Developed an immediate actions or quick wins approach to implement concerns
while the planning process was underway;
l To ensure more diverse voices and age groups were heard, listening sessions were
supplemented with in-person surveys;
l Held a Community Visioning workshop;
l Conducted visual preference surveys to explore missing middle housing options;
and
l Additional community meetings will be held to review the draft and final plan.
The Southeast Denton Area Plan leans into community engagement to identify growth
opportunities for advancement of the neighborhood. Denton staff, the consulting team
and community-led steering committees collaborated to preserve important cultural
areas of the Southeast Denton neighborhoods; address the development options within
an adjacent to the study area; and to provide an implementation action plan for future
commercial and social improvements.
PROJECT OWNER
City of Denton
PROJECT DATES
02/2023 (start)
03/2024 (end)
PROJECT COSTS
Construction: N/A
McAdams’ Fee: $95,000
PROJECT SIZE
approximately 70 blocks
SERVICES
Land-use Planning
Neighborhood + Parks
Assessment
Public Engagement
Equity Assessment
Implementation Strategies
Page 75 of 207
Town of Trophy Club | Small Area Plan 13
Relevant Experience of the Firm | Section IV
HIGHLAND VILLAGE, TXSmall Area Plans
The Small Area Plans, as part of the overall Comprehensive Plan Update, focuses
on potential development of the vacant tracts of land, as well as redevelopment
opportunities for underutilized tracts. The Parks, Recreation and Open Space Master
Plan Updates and the Trail System Master Plan Update are an analysis of existing
conditions and facilities and providing projections for the future. The FM 407 Trail
Corridor and Amenity Plan is a study in pedestrian, bicycle and golf cart transportation
and providing a new multi-modal trail system to provide connectivity to all the major
retail facilities in the City. McAdams’ project approach sought input from community
stakeholders to develop a strong project vision combined with economic and planning
expertise and analysis. This approach informed development recommendations that
guided the City’s decision-making process. Such recommendations were reinforced by
community input through the engagement process.
The main component of the Comprehensive Plan Update was the small area planning
conducted for the identified opportunity areas that were predominately located at the
gateway entrances into the City. Highland Village has only eight percent of remaining
vacant land and we went through an extensive community engagement process
and economic analysis to evaluate the highest and best uses in order to align with
community goals and values for each of the tracts.
We prepared plan scenarios to seek input from stakeholders and refined the plans
throughout the collaborative engagement process. Working closely with Catalyst,
we were able to identify a value per acre assumption based on certain uses. This
information was helpful to inform stakeholders of the fiscal implications in the decision
making process.
PROJECT OWNER
City of Highland Village
PROJECT DATES
09/2021 (start)
On-going (end)
PROJECT COSTS
Construction: N/A
McAdams’ Fee: $465,000
PROJECT SIZE
City-wide
SERVICES
Master Planning
Landscape Architecture
Community Engagement
Page 76 of 207
Town of Trophy Club | Small Area Plan 14
Team Composition | Section V
Town of Trophy Club
PROJECT LEADERSHIP
PRIME CONSULTANT
SUB-CONSULTANT
Urban Planning / Implementation
Landscape Architecture
Civil Engineering
Market Analysis
GIS
l Justin Sparks RLA
l Michael Cox PE
Project ManagerPrincipal-in-Charge
Jameson Pinson
RLA
Robert J. Dollak, Jr.
PE
Mitchell Silver
FAICP, Hon. ASLA
Jameson Pinson
RLA
Justin Lansdowne
PE
Jason Claunch
Suja Joseph
Special Advisor
Von Beougher
PE
Planning
l Patricia Fant AICP
Randi Rivera
AICP
l Chris Branham
Page 77 of 207
Town of Trophy Club | Small Area Plan 15
Team Composition | Section V
PROJECT ROLE KEY
Site Investigation + Due Diligence Civil Design
Land Planning Landscape Architecture
Project Advocacy + Community Engagement 3D Visualization
Project Management Urban Design + Plan Implementation
EXAMPLE PROJECT KEY
1 The Canals at Mansfield | Mansfield, TX 4 Southeast Area Plan | Denton, TX
2 Bedford Commons | Bedford, TX 5 Comprehensive Plans Update | Highland Village, TX
3 Roanoke City Center + City Hall | Roanoke, TX
NAMES OF KEY
PERSONNEL
ROLE IN PROJECTS
EXAMPLE PROJECTS LISTED IN RELEVANT EXPERIENCE OF THE FIRM
1 2 3 4 5
Bobby Dollak
Jameson Pinson
Von Beougher
Randi Rivera
Patricia Fant
Mitchell Silver
Justin Lansdowne
Michael Cox
Justin Sparks
Suja Joseph
Page 78 of 207
16Town of Trophy Club | Small Area Plan
Professional References | Section VI
Mansfield, TX
Matt Jones
Assistant City Manager
1200 E. Broad St.
Mansfield, TX 76063
817. 276. 4228
Bedford, TX
Andrea Roy
Assistant City Manager /
Development
2000 Forest Ridge Dr.
Bedford, TX 76021
817. 952. 2200
Denton, TX
Tina Firgens
Deputy Director Development
Services
401 N. Elm St.
Denton, TX 76201
940. 349. 8507
Roanoke, TX
Cody Petree
Mayor
500 S. Oak St.
Roanoke, TX 76262
817. 491. 2411
Highland Village, TX
Paul Stevens
City Manager
1000 Highland Village Rd.
Highland Village, TX 75077
972. 899. 5131
Page 79 of 207
17Town of Trophy Club | Small Area Plan
State of Philosophy + Project Understanding | Section VII
Project Understanding
Knowledge of the Town of Trophy Club Community
Our team at McAdams has had the privilege of designing several projects that are enjoyed by Trophy Club
residents. With an office in Roanoke, we are very knowledgeable about the area and understand the challenges
and opportunities of the community, as some of our employees currently reside within Trophy Club. We take great
pride in our work. Over the past 15 years, we have had the privilege of participating in the collaboration and design
on nearby projects, such as Roanoke City Center, Entrada in Westlake, Charles Schwab campus and Granada in
Westlake. We are very aware of the enhanced quality of life expectations that are deeply valued by the community
residents and business owners, and are ready to help the Town continue to meet and exceed these expectations.
As the Town of Trophy Club nears build-out, fiscal resiliency becomes increasingly critical to maintain the level of
service and expectations of the community. With over 4,000 feet of frontage along SH 114, Trophy Club is in a strong
position to improve the commercial tax base, promote economic development and provide more amenity services
for its residents and guests.
Project Philosophy + Approach
At McAdams, our philosophy is a values-based approach that prioritizes the community’s core principles as part
of the decision-making process. This approach focuses on community engagement; quality of life and other
community goals; collaboration throughout the process; evaluation of scenario plans; and implementation
strategies. These combined components prove to be essential for creating inclusive, resilient and vibrant
communities. By centering our decisions around the values and principles of the community, we ensure that our
actions align with the needs and desires of the people we serve. We are here to serve Trophy Club.
The scope of services for the project is an overall framework consisting of five phases – Explore, Evaluate, Envision,
Enact and Execute.
PHASE I: EXPLORE
Project Initiation + Kick-off: We will begin with a kick-off meeting with the project team (consultant and Town staff)
to determine the best way to collaborate and coordinate effectively. We will clarify and confirm the executed scope
of work; establish the communication methods; and confirm deliverables and the project schedule. In addition to the
kick-off meeting, we propose regular monthly meetings with Town staff and up to four interdepartmental meetings,
including, but not limited to, the Parks and Recreation department and the Transportation department.
The McAdams team will conduct a series of stakeholder interviews consisting of Town staff, property owners and
business owners within the area. These interviews, as well as a site visit with Town staff, will serve as the launching
point for identifying opportunities and challenges from those that are intimately familiar with the area.
PHASE II – EVALUATE
Inventory + Analysis: The project team will assess and inventory the tracts of land that are vacant, underutilized
or are suitable for redevelopment. We will build a project base map using a combination of geographic information
systems (GIS), AutoCAD, Indesign and Photoshop that will illustrate existing site conditions to determine possible
constraints, as well as identifying possible attributes that can be opportunities. We will prepare a detailed and
illustrative plan that clearly depicts the opportunities and constraints of the area.
Market Study: The market component will evaluate economic conditions for Trophy Club and regional statistics to
understand local context to the broader region, including:
l Exploring economic conditions, such as local talent; occupational clusters; shift-share analysis and other
economic factors specific to market demand and program justification; explore market demand for commercial
Page 80 of 207
18Town of Trophy Club | Small Area Plan
State of Philosophy + Project Understanding | Section VII
and residential to guide an updated land-use strategy; and activation for catalyst areas along the SH 114
corridor and other key areas;
l Assessing and benchmarking the market and to explore ways to improve the local economy with expanded
commercial options that can improve diversity of Trophy Club’s economy and address economic gaps, especially
in the catalyst areas; and
l Evaluating and prioritizing goals in order to update and create newly refined goals. This will be done in
accordance with a future vision established as part of the public engagement process.
PHASE III: ENVISION
Visioning + Framework: Envisioning is the most exciting phase of the project where the foundation for the future
vision of the area plan is laid. Following the completion of initial stakeholder interviews; inventory and analysis of
existing conditions; and based on what we learn about the community in the explore phase, we will work with Town
staff to refine the engagement plan and outreach strategies, if needed. We also propose engaging the community by
presenting the findings back to them in a community open house or community visioning workshop. The objective
of this engagement activity is to:
l Confirm that we heard the voices in the community correctly by presenting and acknowledging the history of
the community (the good and bad), the community's relationship to the Town and current and future needs;
l Define a common understanding and consensus related to the past and present conditions based on the
inventory and analysis;
l Develop a future vision for the planning area through development of guiding principles; and
l Collaboratively create community solutions to address the issues, needs and gaps identified in the exploration
phase.
Upon completion of the community visioning, McAdams will summarize public input and begin compiling the
information obtained during the Explore and Envision phases as a start to the draft area plan document. These
findings will inform the next deliverable, which is the preparation of two scenario concept plan illustrations for staff
review. With staff input and guidance we will prepare the preferred concept plan illustration and then present the
collection of findings and preferred plan to Town Council in worksession setting.
PHASE IV: ENACT
Finalization + Adoption: In this phase we will prepare the preferred concept plan illustration based on Town Council
feedback and present the plan document for adoption by the Town Council. We will present the draft document
at appropriate meetings to Town staff reviewers for comments. We will also present or assist staff in presenting
or providing content of the final plan document at the Town Council public hearings. Following adoption, we
will conduct a close out meeting with Town staff to deliver the final plan document, a performance-monitoring
spreadsheet to assist staff in tracking the various recommendations in the plan and electronic files of the backup
data used to produce the plan.
PHASE V – EXECUTE
Implementation Strategies: After developing the vision and guiding principles for the plan, we will develop
preliminary recommendations and implementation strategies. Concurrent with the other plan components,
McAdams will provide a critique of the existing development-related ordinances, such as zoning, subdivision
regulations and signage regulations, to name a few. The project team will outline how these should be modified to
align with current development trends and support implementation of these plans from a regulatory perspective.
Based on the outcome of the inventory and needs assessment(s), the project team will develop a series of
recommendations to advance the Small Area Plan. The recommendations will be prioritized and assigned a short-,
mid- and long-term time frame for implementation. The final plan will be presented to Town staff for comments.
Page 81 of 207
19Town of Trophy Club | Small Area Plan
State of Philosophy + Project Understanding | Section VII
DELIVERABLES FEE
Project Program $5,180.00
Stakeholder Interviews Summary $3,990.00
Opportunities + Constraints Plan(s)$3,837.50
Market Study $18,672.00
Community Engagement Materials $7,937.00
Demographics + Market / Trade Area
Opportunities + Constraints Plan (could be several maps of the different areas)
Community Engagement Findings $1,420.00
Scenario Concept Plan Illustrations (2)$9,540.00
Council Work Session Powerpoint Presentation $3,422.00
Preferred Concept Plan $7,995.00
Area Plan document (including drafts + final version)$14,944.00
Total $76,937.50
Additional Services if Requested
3D Massing Model + GLA Charts $6,450.00
Statistically Valid Survey $10,000.00
Create + Maintain a SAP Website $10,000.00
Fiscal Impact Analysis $7,500.00
3D Model + Perspective Renderings $28,000.00
3D Animated Video $18,000.00
Total $79,950.00
Page 82 of 207
20Town of Trophy Club | Small Area Plan
Project Pricing | Section VI
Tasks
Hourly Rates
Von
Beougher
$325
Bobby
Dollak
$290
Randi
Rivera
$210
Jameson
Pinson
$210
Justin
Lansdowne
$200
Suja
Joseph
$160
Patricia
Fant
$145
Mike
Cox
$205
Mitchell
Silver
$325
Justin Sparks
$140
Jason
Claunch
$378
Chris
Branham
$216
Admin
$100
Estimated
Contract
Subtotals
KICK-OFF PREP 2.00 2.00 3.00 $1,140.00
DESIGN FEE PROPOSAL 2.00 4.00 4.00 $1,660.00
KICK-OFF MEETING WITH STAFF 2.50 2.50 2.50 $1,550.00
CREATE DESIGN SCHEDULE 1.50 1.50 1.50 2.00 $830.00
SITE VISIT 1.50 1.50 $937.50
LANDOWNER ONE-ON-ONE MEETINGS 5.00 5.00 5.00 $3,990.00
BASEMAP CREATION 1.00 2.00 1.00 5.00 4.00 2.00 2.00 $2,900.00
COMMUNITY ENGAGEMENT PREPARATION 2.00 2.00 5.00 5.00 2.00 $2,465.00
COMMUNITY ENGAGEMENT WORKSHOP MTG.3.00 3.00 3.00 3.00 3.00 3.00 4.00 $5,472.00
COMMUNITY GOALS SUMMARY 2.00 2.00 4.00 $1,420.00
MARKET ANALYSIS / DEMOGRAPHICS 1.00 1.00 14.00 60.00 $18,672.00
(2) INITIAL CONCEPT DESIGNS FOR STAFF 6.00 10.00 2.00 4.00 2.00 10.00 2.00 $7,146.00
MEETING WITH STAFF 3.00 3.00 3.00 $2,394.00
PREFERRED CONCEPT DESIGN (1 CONCEPT)2.00 2.00 3.00 7.00 2.50 $3,200.00
TOWN COUNCIL WORK SESSION 2.00 3.00 3.00 4.00 $3,422.00
MEETING WITH STAFF 2.00 2.00 $840.00
WRITTEN DOCUMENT ON SMALL AREA PLAN 8.00 15.00 1.00 $4,180.00
IMPLEMENTATION PLAN 4.00 1.00 4.00 8.00 6.00 4.00 4.00 $7,762.00
REVISED PREFERRED CONCEPT (1 CONCEPT)2.00 2.00 3.00 5.00 $1,975.00
FINAL CONCEPT (1 CONCEPT)2.00 2.00 4.00 4.00 $1,980.00
TOWN COUNCIL ADOPTION 2.00 2.00 2.00 4.00 $3,002.00
$2,275.00 $870.00 $12,075.00 $11,235.00 $1,100.00 $800.00 $7,105.00 $717.50 $3,575.00 $5,040.00 $16,821.00 $13,824.00 $1,500.00 $76,937.50
Total Base Bid $76,937.50
Reimbursibles Costs $5,000.00
Total $81,937.00
Additional Services if Requested
3D MASSING MODEL + GLA CHARTS $6,450.00
STATISTICALLY VALID SURVEY $10,000.00
CREATE + MAINTAIN A SAP WEBSITE $10,000.00
FISCAL IMPACT ANALYSIS $7,500.00
3D MODEL + PERSPECTIVE RENDERINGS $28,000.00
3D ANIMATED VIDEO $18,000.00
Total $79,950.00
Page 83 of 207
iTown of Trophy Club | Small Area Plan
Resumes | Appendix
PRINCIPAL-IN-CHARGERobert J. Dollak, Jr. PE
ADDITIONAL
NOTABLE PROJECTS
Furst Ranch
Flower Mound, TX
Richardson Restaurant Park
+ BierGarten
Richardson, TX
Lewisville City Hall
Lewisville, TX
Robert “Bobby” has over 25 years of design and development experience in the north Texas
area and serves as vice president of McAdams Dallas-Fort Worth region. As vice president, he
oversees strategic planning and business development; provides training opportunities for staff
improvement; and coordinates with team leaders to ensure quality; accuracy; and timeliness of
projects and deliverables. Bobby is passionate about mentoring and he positively encourages
team members to do their best at everything they are involved with, both professionally and
personally, and he is a staunch advocate for our clients’ success.
The River Walk at Central Park
Flower Mound, TX
This 158-acre mixed-use project is the centerpiece of the Town of Flower Mound located at the
intersection of the two major thoroughfares through the Town. Numerous public hearings and
stakeholder meetings were held to gain consensus of a new concept for the Town. Our efforts
included all of the entitlements and public infrastructure design as well as Federal Emergency
Management Agency (FEMA) floodplain remapping featuring nearly a mile of the man-made,
pedestrian-friendly, linear River Walk with extensive landscaping to create special places along
the river.
Silveron Park, Mixed-use, Pedestrian-friendly Community
Flower Mound, TX
Silveron Park includes a mixture of land uses that include retail, restaurant, office, medical
office and residential components. The mix of uses are connected by a pedestrian circulation
system that originates from The Green Plaza + Play area and finds its way to many corners of
the development. Silveron Park - a wide, yet linear park - acts as the spine of the open space
connection and the community itself. Residents, employees and the public are encouraged
to explore Silveron Park via the interlinked web of pedestrian connections for travel to their
destination or recreation.
McAdams
Lewisville, TX
EDUCATION
Bachelor of Science in Civil
Engineering, Texas A&M
University
REGISTRATIONS
PE: TX #86898
AFFILIATIONS
Cross Timbers Rotary
Flower Mound Chamber of
Commerce
CEO Institute, Christian
Business Executives, 2009 -
present
National Society of
Professional Engineers
Texas Society of Professional
Engineers
Denton County Chapter
TSPE- Past President
Page 84 of 207
iiTown of Trophy Club | Small Area Plan
Project Name
Location
Project Name
Location
Project Name
Location
Resumes | Appendix
PROJECT MANAGER | LANDSCAPE ARCHITECTURE LEADJameson Pinson RLA
ADDITIONAL
NOTABLE PROJECTS
Jameson serves as director of landscape architecture in the Dallas-Fort Worth region in Texas. His
love for the outdoors and its raw elements are what drive his passion for landscape architecture
design. His thoughtful approach allows him to engage with clients to create places that involve
users and gives them a shared sense of appreciation. His strengths include conceptual site
planning, creative problem solving, project visioning and construction details.
Southwest Community Park
Mansfield, TX
The City of Mansfield Parks and Recreation department engaged McAdams to complete a
community park and athletic complex concept master plan for a 138-acre City owned parcel.
The master planning process entailed a study of site opportunities and analysis; spatial diagram
concepts; community engagement; site plan concept; and an estimate of probable construction
cost. The master plan includes park program elements, such as soccer fields with supporting
restrooms and maintenance buildings; tennis courts; pickleball courts; basketball courts;
destination playgrounds and skate park; walking trails; and a large aquatics center to serve the
surrounding community.
Briercliff Park, Master Plan
Denton, TX
The Briercliff Park Master Plan is an improvement project for the existing 9.62-acre City park.
McAdams is designing an extended trail system; new amenities (such as splashpads); additional
parking; and a proposed new restroom facility for the park. McAdams’ project approach recieved
input from community stakeholders to develop a strong project vision, combined with economic
and planning expertise and analysis. This approach informs development recommendations that
guide the City’s decision-making process. The final construction drawings have been completed
and submitted to Texas Parks and Wildlife and have been approved for a grant. The grant
application is currently being considered by the National Parks Department.
McAdams
Roanoke, TX
EDUCATION
Bachelor of Science in
Landscape Architecture,
Oklahoma State University
REGISTRATIONS
Registered Landscape
Architect (RLA): TX #2826
AFFILIATIONS
Texas American Society
of Landscape Architects -
Associate
American Society of
Landscape Architects (ASLA)
- Associate
Landscape Architecture
Professional Advisory
Committee at Oklahoma
State University
Silveron Park, Mixed-
use, Pedestrian-friendly
Community
Flower Mound, TX
Cross Roads Town Center
Cross Roads, TX
Rosedale Fort Worth
Fort Work, TX
Page 85 of 207
iiiTown of Trophy Club | Small Area Plan
Resumes | Appendix
ADDITIONAL
NOTABLE PROJECTS
Roanoke City Center + City
Hall
Roanoke, TX
Mill Street Elementary
School
Lewisville, TX
MCL Grand Theater
Lewisville, TX
SPECIAL ADVISORVon Beougher PE
Von has been creating places and designing infrastructure in North Texas since 1986, including
over 70 K-12 campuses and scores of single-family neighborhoods. His passion for others
is exemplified in his public service positions with Chambers of Commerce, Rotary Club and
children’s charities. As principal with McAdams, he promotes the company and its employees
both internally and in the public arenas.
Bartonville Towne Center
Bartonville, TX
Bartonville Town Center is the first commercial development in the Town of Bartonville, Texas.
Designed as a mixed commercial project, with retail / restaurants on the first floor and office
uses on the second floor, this unique six-acre project collects stormwater runoff and recycles it
through the organically designed retention ponds, with bridges and pedestrian walkways along
the densely landscaped pond fringes and babbling brook amenities between ponds. The Texas
Department of Transportation (TxDOT) deceleration lanes were partially funded with public funds,
and the site is served by a rural water supply district. Underground water wells are utilized to
replace evaporative losses from the amenity ponds, as well as to supplement on-site landscape
irrigation needs.
Lewisville City Hall
Lewisville, TX
As the City of Lewisville continued to grow, City leaders desired a new free-standing City Hall in
the heart of the Original Town of Lewisville to serve to revitalize and stimulate growth near the
Denton County Transportation Authority light rail station. McAdams was hired to survey and replat
two full city blocks and incorporate two street / alley rights-of-way for the new two-story City Hall
building. In addition, we designed the civil site plan; landscape and irrigation plans; along with
on-street parking. The City desired to preserve the original city water well-house, by strategically
designing walkways and landscape elements, we were able to preserve it.
McAdams
Roanoke, TX
EDUCATION
Bachelor of Science in
Architectural Engineering,
Kansas State University
REGISTRATIONS
Professional Engineer (PE):
TX #69087
AFFILIATIONS
National Society of
Professional Engineers
American Society of Civil
Engineers
Texas Society of Professional
Engineers
Texas Society of Professional
Surveyors, Affiliate
Denton County Chapter TSPE,
Vice President
Page 86 of 207
ivTown of Trophy Club | Small Area Plan
Resumes | Appendix
PLANNING LEADRandi Rivera AICP
ADDITIONAL
NOTABLE PROJECTS
Highlands Plaza
Flower Mound, TX
The Canals at Mansfield
Mansfield, TX
The River Walk at Central
Park
Flower Mound, TX
Randi leads the planning and entitlement effort for projects in the Dallas-Fort Worth market.
She is an effective resource for clients as she understands the critical elements necessary to
transition innovative design concepts into reality. As an advocate for clients, she works closely
with other design professionals, municipal staff members, community officials and other
stakeholders to design projects that result in a positive impact for the communities we serve.
Millennium, Mixed-use Development
Corinth, TX
Millennium is a mixed-use development designed to be a lifestyle destination for the City of
Corinth, Texas. The design intent is to grace the open space between I-35E entry and the 1.5-
acre pond with enhanced pedestrian paving, large canopy trees, lighting, street furnishings,
landscaping, water feature and a meandering brook highlighted with natural stone. It includes
both residential and non-residential uses in a walkable setting that frame a linear waterway with
a plaza at one terminus and a 1.5-acre pond at the other. The plaza will become a gathering place
for the community and will include outdoor dining opportunities and a water feature or statue.
Millennium’s concept is to create an environment for people that is comfortable, enjoyable and at
the human scale.
Furst Ranch
Flower Mound, TX
Furst Ranch is a one-of-a-kind development, authentically inspired by nature. Over 2,000 acres
of gently rolling hills, pastures and creeks filled with stands of native trees. Through biophilic
design and 30% open spaces, Furst Ranch will ensure natural beauty is integrated throughout.
Furst Ranch encompasses approximately 2,000 acres ideally located in southern Denton County,
the ranch now stretches across multiple jurisdictions, including the Town of Flower Mound, the
Town of Bartonville and the extraterritorial jurisdictions of Bartonville and Argyle. Denton county
is one of the fastest growing counties in Texas and with this northward growth, the center of the
metroplex is shifting north. Furst Ranch is forecasted to be located in the center of this growing
metroplex.
McAdams
Lewisville, TX
EDUCATION
Bachelor of Arts in Political
Science, University of Texas,
Arlington
Master of City + Regional
Planning, University of Texas,
Arlington
REGISTRATIONS
American Institute of Certified
Planners (AICP): TX #210740
AFFILIATIONS
American Planning
Association (APA)
Urban Land Institute (ULI)
Page 87 of 207
vTown of Trophy Club | Small Area Plan
Resumes | Appendix
URBAN PLANNING / IMPLEMENTATIONMitchell Silver FAICP, Hon. ASLA
ADDITIONAL
NOTABLE PROJECTS
Greensboro Community
Conversations
Greensboro, NC
Mitchell is responsible for providing advisory services in urban planning, placemaking, parks and
public space planning with an emphasis on diversity, equity and inclusion. Mitchell also serves
as an ambassador and thought leader for the company at regional and national organizations
and events. Mitchell is an award-winning planner with over 38 years of experience and is
internationally recognized for his leadership in the urban planning profession; parks and public
space planning; and contributions to contemporary planning issues. Known by his colleagues
as a passionate communicator, creative thinker, problem-solver and visionary leader, Mitchell
has spearheaded many cutting-edge trends, innovative solutions and visionary plans. Mitchell
is one of the nation’s most celebrated urban thinkers. He was selected to Planetizen’s list of the
100 Most Influential Urbanists in the world. In addition, he has been honored as one of the top
100 City Innovators in the world by UBM Future Cities and the Urban Times named him one of
the top international thought leaders of the built environment. Prior to joining McAdams, Mitchell
served as parks commissioner of the New York City Department of Parks and Recreation. As
the former parks commissioner, Mitchell oversaw the management, planning and operations of
nearly 30,000 acres of parkland, which includes parks, playgrounds, beaches, marinas, recreation
centers, wilderness areas and other assets. Prior to returning to his native New York City as parks
commissioner, he served as the chief planning and development officer and planning director
for the City of Raleigh. As planning director in Raleigh, he led the comprehensive plan update
process and a rewriting of the development code to create a vibrant 21st Century city. He was an
outspoken advocate for Raleigh and helped transform it into a world-class city with great streets,
great places and great neighborhoods.
Pack Square, Visioning Document
Asheville, NC
Mitchell is the project manager and principal in charge for this project. The City of Asheville and
Buncombe County hired McAdams to create a vision for Pack Square after the removal of a
monument which was a symbol of white supremacy. The vision is intended to be aspirational in
order to heal a community and lay the foundation for a new equitable and inclusive public space
where everyone feels welcome.
McAdams
Raleigh, NC
EDUCATION
Bachelor of Architecture,
Pratt Institute
Master of Urban Planning,
Hunter College
REGISTRATIONS
AICP: NC #013522
AFFILIATIONS
American Planning
Association (Past President,
Secretary / Treasurer, Board
of Directors)
AICP Immediate Past
President, Fellow + Member
ASLA, Honorary Member
(Hon. ASLA)
Congress for New Urbanism,
Board Member
City Parks Alliance, Co-chair
Small Area Plans
Highland Village, TX
Southeast Area Plan
Denton, TX
Page 88 of 207
viTown of Trophy Club | Small Area Plan
Resumes | Appendix
McAdams
Roanoke, TX
EDUCATION
Bachelor of Science in Civil
Engineering, Texas A&M
University
REGISTRATIONS
PE: TX #121990
AFFILIATIONS
National Society of
Professional Engineers
Texas Society of Professional
Engineers
ADDITIONAL
NOTABLE PROJECTS
Millennium, Mixed-use
Development
Corinth, TX
Marty B's
Bartonville, TX
Justin has been with McAdams since 2011 and serves as senior project manager in the
Engineering department. With a background in civil engineering and 13 years of experience, he
brings a deep understanding of the development process for public, residential, commercial
and energy projects. His responsibilities include the organization and management of the
planning, design and construction of civil engineering-related projects; client management;
contract negotiations; project budgeting; and project delivery. He is passionate about providing
an exceptional client experience throughout the development process. He is experienced in all
phases of the design process, including programmatic development; entitlements; community
and stakeholder involvement; conceptual and detailed design; construction drawings and
specifications; and construction administration. He creates a project delivery environment within
McAdams that focuses on quality, creative solutions and client communication.
Roanoke City Center + City Hall
Roanoke, TX
Roanoke City Hall is a 29,030-square foot, two-story building designed in a town courthouse-
style. Roanoke City Hall is located in the center of the fast growing “City Center” downtown
development where citizens can live, work and play all in the same location. Concurrently with
the 1.2-acre City Hall site, we designed and coordinated the surrounding 20 acres of retail, multi-
family, brownstones and restaurant pad sites. Our services included topographic and boundary
surveys; several final plats; a pedestrian-oriented plaza; grading; utility service plan and profile for
water and sanitary sewer; paving; storm sewer; electrical; and fiber.
Pepper Creek Ranch
Flower Mound, TX
McAdams was responsible for assisting the developer in procuring the zoning and entitlements
for the master planned community, the design team worked closely with the developer and
the Town of Flower Mound to create a development suitable to meet the needs of each party.
McAdams designed the road alignments to avoid existing natural features to preserve large
expanses of open space on the property. The design team was responsible for the design
of all the roadways, water lines and storm sewer systems within the project. The landscape
team assisted with the design of the pond area; water features around the entrance; and the
landscaping within the round-a-bout and along the State roadway adjacent to the development.
CIVIL ENGINEERING LEADJustin Lansdowne PE
Granada
Westlake, TX
Page 89 of 207
viiTown of Trophy Club | Small Area Plan
Resumes | Appendix
GIS LEADSuja Joseph
ADDITIONAL
NOTABLE PROJECTS
Small Area Plans
Highland Village, TX
Town-wide H+H Study
Lillington, NC
Southeast Area Plan
Denton, TX
Suja is the geographic information systems (GIS) manager for McAdams. She manages McAdams'
Enterprise Portal and ArcGIS Online. She shares her vast GIS knowledge with McAdams staff
through Lunch and n Learns, one-on-one sessions and online tech support sessions.She is adept
at creating web apps, dashboards, StoryMaps and ArcGIS FieldMap forms to support client and
staff projects. Her Dallas-Fort Worth work at McAdams has included developing public notification
data for zoning cases for the City of Lake Dallas, and generating base files for site plans and
new developments within Flower Mound, Denton, Carrollton, Grayson County and Mansfield.
Prior to McAdams, she spent over 20 years working for the City of Grapevine in the Public Works
department as a graduate civil engineer and GIS coordinator. Her experience includes building
a team of GIS professionals and GIS and database systems that supported a department of
over 200 employees. Additional experience includes implementing and maintaining a Public
Works asset management and work order system, as well as administering the Public Works GIS
databases. Suja is experienced in working with utilities, streets, traffic and drainage datasets, as
well as a host of other municipal datasets.
On-Call Engineering Services
Lake Dallas, TX
McAdams is currently serving as city engineer for the City of Lake Dallas, a 2.75 square mile
community with approximately 7,700 residents. As city engineer, McAdams reviews plats, civil
plans, drainage studies and flood studies for a variety of proposed projects in the City and
provides recommendations on driveway permit applications. Currently, McAdams is administering
the City’s Master Drainage Study. This study will assist in developing a stormwater CIP that Lake
Dallas can use to implement critical drainage and roadway infrastructure needs. McAdams will
oversee all hydrologic and hydraulic modeling; project identification; and CIP prioritization. In the
spring of 2023, McAdams drafted the City’s Utility Fee Credit Policy and associated applications to
assist with process standardization. McAdams currently evaluates exemption and credit requests
and provides recommendations to City staff on exemption or credit eligibility.
McAdams
Roanoke, TX
EDUCATION
Bachelor of Environmental
Design, Texas A&M University
Bachelor of Science in Civil
Engineering, University of
Texas at Arlington
Page 90 of 207
viiiTown of Trophy Club | Small Area Plan
Resumes | Appendix
MARKET ANALYSIS LEADJason Claunch
Jason has experience in healthcare research, hospitality, residential and commercial analysis.
He is experienced with the full lifecycle of real estate from initial market strategy, planning,
entitlements, due diligence, design, vertical development and disposition using his extensive
relationships with owners, developers, vendors, end users and the brokerage community.
Prior to Catalyst, Jason directed Billingsley’s retail division, consisting of over 4,000 acres of raw
land and portfolio value of over one billion dollars. His responsibilities included the management
of all facets of the retail portfolio, including profit and loss; planning; development; acquisitions;
marketing; and leasing.
Trailhouse Park, Master plan
Forney, TX
In 2019, Catalyst supported the Raleigh Investments in developing a master plan to advance
the zoning and development of Trailhouse Park in Forney, Texas. The mixed-use development
will compliment the adjacent retail and create a true, walkable environment for the City. Catalyst
created a market analysis to help inform the program / planning of the project and created the
master plan to enable an incentive agreement, zoning and development agreement with the City
of Forney. Catalyst also developed a financial model to underwrite various development scenarios.
Oak Street Regulating Plan
Roanoke, TX
The City of Roanoke had very little commercial development, so in 2012 the City took initiative
to create an innovated Form Based Code district for Downtown. In 2015, Catalyst was engaged
to assist a private developer, Integrity Group, to create a vision and calibrate the design within
Downtown that aligns with the existing formbased code. In addition, Catalyst sourced financing
for the project and facilitated the public / private agreements to advance the Peabody hotel in
Roanoke City Center. The mixed-use development will complete the remainder of Oak Street.
Since 2015, Catalyt and Integrity have created over $100 million in net new development value;
completed the public infrastructure, including a public / private shared parking garage; and
stimulated over 100,000 square feet of new development activity. The project has won several
awards and created substantial fiscal benefits for the City.
Trinity Lakes
Fort Worth, TX
Trinity Lakes is an east Fort Worth suburban development consisting of residential uses. The
developer was seeking ways to introduce a more sustainable and value adding product. Through
collective efforts, Catalyst worked with Gateway Planning and the developer in master planning
the balance of the development with additional residential and commercial uses. Catalyst is
supporting Gateway and the developer in integrating new residential product types, as well as
positioning new commercial to amenitize the neighborhood.
Catalyst
Dallas, TX
EDUCATION
BBA, University of Texas at
Arlington
REGISTRATIONS
Licensed Real Estate Broker:
TX #0456163
AFFILIATIONS
North Texas Commercial
Association of Realtors
International Conference of
Shopping Centers
ULI
National Association
of Industrial and Office
Professionals (NAIOP)
Texas Municipal League
Texas Economic Development
International Downtown
Association
Select Awards
Dallas Business Journal’s
“40 Under 40” and “Heavy
Hitters”
Collin County, “40 Under 40”
Page 91 of 207
ixTown of Trophy Club | Small Area Plan
Conflict of Interest | Appendix
Page 11 of 33
McAdams has reviewed the scope of work required to be completed for the Town of Trophy Club's
Small Area Plan project and has determined that there are no conflicts of interest with our team,
the Town of Trophy Club or the individual project.
Robert J. Dollak, Jr.
04/15/24
Page 92 of 207
xTown of Trophy Club | Small Area Plan
Business Information Form | Appendix
Page 15 of 22
ATTACHMENT B
BUSINESS INFORMATION FORM
Complete Legal Name of Business
(Address)
(City/State/ZIP)
Form of Business Entity (check one)
( ) Texas corporation ( ) Texas non-profit corporation
( ) Out-of-State corporation ( ) Texas professional corporation
state of incorporation
(check one) profit non-profit
( ) Texas general partnership ( ) Texas limited partnership
( ) Out-of-State partnership
state where partnership is legally registered.
( ) Individual doing business as
( ) Texas limited liability company
( ) Other (describe)
List the full name of each Officer of the Company:
PRESIDENT:
VICE PRESIDENT:
SECRETARY:
TREASURER: _
Who is legally authorized to sign and execute contracts?
Who, if anyone, is required to witness contract signatures?
201 County View Drive
Roanoke, TX 26262
North Carolina
The John R. McAdams Company, Inc.
John R. McAdams
Jonathan G. Moore
Michael J. Munn
N/A
Robert J. Dollak, Jr.
Robert J. Dollak, Jr.
Page 93 of 207
xiTown of Trophy Club | Small Area Plan
Insurance Requirements | Appendix
Page 16 of 22
ATTACHMENT C
TOWN OF TROPHY CLUB CONTRACTOR INSURANCE REQUIREMENTS
Contractors performing work on Town property or public right-of-way for the Town of
Trophy Club shall provide the Town a certificate of insurance and a copy of their insurance
policy(s) evidencing the coverages and coverage provisions identified herein. Contractors shall
provide the Town evidence, as required, showing all subcontractors performing work on the
project have the same types and amounts of coverages as required herein or that the subcontractors
are included under the contractor’s policy.
All insurance companies and coverages must be authorized by the Texas Department of
Insurance in compliance with Insurance Code 1811 to transact business in the State of Texas
and must be acceptable to the Town of Trophy Finance Department.
Listed below are the types and minimum amounts of insurances required and which must
be maintained during the term of the contract. The Town reserves the right to amend or require
additional types and amounts of coverages or provisions depending on the nature of the work.
TYPE OF INSURANCE AMOUNT OF INSURANCE PROVISIONS
1.Workers’
Compensation
Employers’
Liability
Statutory Limits
$100,000 per occurrence
Town to be provided a WAIVER
OF SUBROGATION AND 30 DAY
NOTICE
OF CANCELLATION or material
change in coverage. Insurance company must be A-rated or above.
2. Commercial
General (Public)
Liability to include
coverage for:
A) Premises/Operations
B) Products/Complet
ed Operations
C) Independe
nt
Contractor
s
D) Personal Injury
E) Contractual Liability
Bodily Injury - $250,000
per person,
$500,0
00 per occurrence;
Property Damage - $100,000 per occurrence -OR- Combined simplelimitof $600,000
Town to be listed as ADDITIONAL
INSURED and provided 30 DAY
NOTICE OF CANCELLATION or
Material change in coverage.
Insurance company must be A-
rated or above.
Page 94 of 207
xiiTown of Trophy Club | Small Area Plan
Insurance Requirements | Appendix
Page 17 of 22
3. Business Auto
Liability to
include
coverage for:
A) Owned/Leased
Vehicles
B) Non-Owned
Vehicles
C) Hired vehicles
Bodily Injury - $250,000
per person, $500,000
per occurrence; Property
Damage $100,000 per occurrence. -OR- Combined simple limit of $600,000
Town to be listed as ADDITIONAL
INSURED and provided 30 DAY
NOTICE OF CANCELLATION
or
material change in coverage.
Insurance company must be A-
rated or above.
Certificate of Liability Insurance forms may be faxed to Finance Department, @ (682)237-2996,
phone (682)237-2914 or emailed to: aduvall@trophyclub.org. Questions regarding required
insurance should be directed to April Duvall.
This form must be signed and returned with your quotation. You are stating that you do have the
required insurance and if selected to perform work for the Town, will provide the insurance with
the above requirements to the Town. A PURCHASE ORDER/CONTRACT WILL NOT BE
ISSUED WITHOUT PROOF OF INSURANCE.
AGREEMENT
I agree to provide the above-described insurance coverages within 10 working days if selected to
perform work for the Town of Trophy Club. I also agree to provide the Town proof of insurance
coverage on any and all subcontractors performing work on the project.
Project/Bid#
Company Vendor# (if applicable)
Printed Name: ________________________________Signature: Date:
RFQ #TMO2024-01
The John R. McAdams Company, Inc.
Jameson Pinson, RLA
N/A
04/15/2024
Page 95 of 207
xiiiTown of Trophy Club | Small Area Plan
HB 89 Form | Appendix
Page 96 of 207
xivTown of Trophy Club | Small Area Plan
SB 252 Chapter 2252 Certification | Appendix
Page 19 of 22
ATTACHMENT E
SB 252 CHAPTER 2252 CERTIFICATION
I, ______________________________________, the undersigned an representative.
of _____________________________________________________________________
(Company or Business Name)
being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code,
Chapter 2252, Section 2252.152, and Section 2252.153, certify that the company named above
is not listed on the website of the Comptroller of the State of Texas concerning the listing of
companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I
further certify that should the above-named company enter into a contract that is on said listing
of companies on the website of the Comptroller of the State of Texas which do business with
Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the Town of Trophy
Club.
__________________________________
Name of Company Representative (Print)
__________________________________
Signature of Company Representative
__________________________________
Date
Robert J. Dollak, Jr.
The John R. McAdams Company, Inc. (dba McAdams)
Robert J. Dollak, Jr.
04/15/2024
Page 97 of 207
xvTown of Trophy Club | Small Area Plan
Drug-Free Workplace Certificate | Appendix
Page 98 of 207
xviTown of Trophy Club | Small Area Plan
Qualifications + Reference Sheet | Appendix
Page 21 of 22
ATTACHMENT G
QUALIFICATIONS & REFERENCE SHEET
Please Complete and Return This Form with the bid
The FIRM shall furnish, with the RFP, the following information, for at least three (3) recent
references to whom products and/or services have been provided that are similar to those required
by this RFP.
1. Company’s Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number ( ) Fax Number ( )
2.
Company’s Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number ( ) Fax Number ( )
3.
Company’s Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number ( ) Fax Number ( )
Matt Jones
City of Mansfield
Assistant City Manager
1200 East Broad Street
Mansfield, TX 76063
817 276. 4228
Andrea Roy
City of Bedford
Assistant City Manager / Development
2000 Forest Ridge Drive
Bedford, TX 76021
817 952. 2200
Paul Stevens
City of Highland Village
City Manager
1000 Highland Village Road
Bedford, TX 76021
972 899. 5131
N/A
N/A
N/A
Page 99 of 207
Page 100 of 207
TOWN COUNCIL COMMUNICATION
MEETING DATE: May 28, 2024
FROM: Tamara Smith, MSL, Assistant to the Town Manager
AGENDA ITEM: Second Reading: Consider a resolution approving a professional services
agreement between the Town of Trophy Club and the Economic Development
Corporation and The John R. McAdams Company, Inc. for a small area plan in
a not-to-exceed amount of $89,437. (Tamara Smith, Assistant to the Town
Manager)
BACKGROUND/SUMMARY: The Town of Trophy Club issued a request for proposals on March
25, 2024, seeking a comprehensive small area plan for properties adjacent to State Highway
114 Frontage Road and Trophy Wood Drive. The aim is to redefine the property layout with a
focus on various priorities, including enhancing economic resilience, fostering service-based
employment, improving overall quality of life, promoting sustainability, enhancing pedestrian
safety and walkability, facilitating future development, and addressing area parking needs.
The proposal submission period closed on April 15, 2024. Following a thorough review of bid
packets by three EDC members and four staff members, it was determined that The John R.
McAdams Company, Inc. ("McAdams") emerged as the top contender among the
submissions. McAdams' successfully demonstrated the best skill set, extensive experience with
similar projects, and profound understanding of the desired outcomes outlined in the small
area plan.
The project will begin with a kickoff meeting to establish communication, confirm the scope,
and set the schedule, followed by regular meetings and stakeholder interviews to identify
opportunities and challenges. The team will inventory and analyze vacant or underutilized land,
creating detailed maps and conducting a market study to understand local economic conditions
and guide land-use strategies. A visioning phase will involve community engagement to
develop guiding principles and solutions for identified issues. The final phase
will involve presenting the preferred concept plan for adoption and creating implementation
strategies, including critiques of existing ordinances and prioritization of recommendations for
the Small Area Plan. The contract not-to-exceed amount will be $89,437, and funding will be
allocated from the Economic Development Corporation Fund.
State law provides that a Type B Corporation in a city with a population of 20,000 or less, may
not undertake a project that requires an expenditure of more than $10,000 until the governing
body of the Corporation’s authorizing municipality adopts a resolution authorizing the project
after giving the resolution at least two separate readings.
Page 101 of 207
BOARD REVIEW/CITIZEN FEEDBACK: At their May 16, 2024 meeting, the Trophy Club Economic
Development Corporation approved the professional services contract with McAdams in a not-
to-exceed amount of $89,437 to develop a small area plan furthering the Town's economic
resilience and improve pedestrian walkability and safety in the area.
FISCAL IMPACT: The contract amount for services identified in the professional services
contract for the small area plan is not-to-exceed $89,437. This amount will funded through the
Economic Development Corporation Fund.
LEGAL REVIEW: Town Attorney Roggia has reviewed the contract as to form and legality.
ATTACHMENTS:
1. Resolution Small Area Plan Agreement EDC
2. McAdams Small Area Plan RFP Exhibit
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the resolution approving a
professional services agreement between the Town of Trophy Club and the Economic
Development Corporation and The John R. McAdams Company, Inc. for a small area plan in a
not-to-exceed amount of $89,437.
Page 102 of 207
Page 1
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. ___________
A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS,
APPROVING A PROFESSIONAL CONSULTING SERVICES
AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB, TEXAS, THE
TROPHY CLUB ECONOMIC DEVELOPMENT CORPORATION, AND
THE JOHN R. MCADAMS COMPANY, INC., IN THE NOT-TO-EXCEED
AMOUNT OF $89,437.00; AUTHORIZING THE TOWN MANAGER TO
EXECUTE SAID AGREEMENT; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Town of Trophy Club (the “Town”) is a home rule municipality
acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the
Texas Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, in accordance with Texas Gov’t Code Ch. 2254, the John R.
McAdams Company, Inc. (“McAdams”) responded to RFP No. TMO2024-01 to provide
professional consulting services to identify development potential and create a small area
plan for the undeveloped parcels located at the intersection of State Highway (SH) 114
and Trophy Wood Drive, in the Town of Trophy Club, Texas (the “Project”); and
WHEREAS, the Trophy Club Economic Development Corporation (“EDC”) has
approved and recommended McAdams to the Town Council as the consultant for the
Project, and the Town has been presented a proposed Professional Consulting Services
Agreement (the “Agreement”), a copy of which is attached hereto as Exhibit A and
incorporated herein by reference; and
WHEREAS, the Town and EDC have determined that McAdams is acceptable to
the Town and EDC and the McAdams is the most highly qualified provider of professional
consulting services for the Project; and
WHEREAS, upon full review and consideration of the Agreement, and all matters
attendant and related thereto, the Town Council finds and determines that the Agreement
should be approved, and the Town Manager shall be authorized to execute the
Agreement on behalf of the Town.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
SECTION 1.
The recitals above are true and correct and are incorporated into this resolution as
if fully set forth herein.
Page 103 of 207
Page 2
SECTION 2.
The Agreement, attached hereto as Exhibit A, is found to be in the best interest
of the Town and its citizens and is approved in the not-to-exceed amount of $89,437.00.
SECTION 3.
The Town Manager is hereby authorized to execute the Agreement.
SECTION 4.
This Resolution shall become effective from and after its passage after two
separate readings.
PASSED AND APPROVED on FIRST READING this the 28th day of May, 2024.
PASSED AND APPROVED on SECOND READING this the day of
______________, 2024.
Jeannette Tiffany, Mayor
ATTEST:
___________________________
Tammy Dixon, Town Secretary
APPROVED AS TO FORM:
____________________________
Dean Roggia, Town Attorney
Page 104 of 207
Page 3
EXHIBIT “A”
Professional Consulting Services Agreement
Page 105 of 207
PROFESSIONAL CONSULTING SERVICES AGREEMENT
This Professional Consulting Services Agreement (the “Agreement”) is made and entered
into this day of 2024, by and between the Town of Trophy Club, a Texas
home-rule municipality (the “Town”), the Trophy Club Economic Development Corporation
(“EDC”), a nonprofit Corporation organized under Title 12, Subtitle C1, and Ch. 505 of the Texas
Local Government Code, and The John R. McAdams Company, Inc. (dba McAdams), 201
Country View Drive, Roanoke, Texas (the “Consultant”).
RECITALS
WHEREAS, the Town and EDC have requested proposals pursuant to RFP No.
TMO2024-01, to identify development potential and create a small area plan for the undeveloped
parcels located at the intersection of State Highway (SH) 114 and Trophy Wood Drive, in the
Town of Trophy Club, Texas (the “Project”); and
WHEREAS, the Town and EDC desire to obtain professional consulting services in
connection with the Project as provided in this Agreement and the detailed Fee Schedule, Scope
of Services, and Proposal attached hereto as Exhibit A; and
WHEREAS, in accordance with Texas Gov’t Code Ch. 2254, the Consultant responded to
RFP No. TMO2024-01, and the Town and EDC have determined that the Consultant is acceptable
to the Town and EDC and the Consultant is the most highly qualified provider of professional
consulting services for the Project, and the Consultant is willing to enter into this Agreement with
the Town and EDC to perform such professional consulting services as more fully described in
this Agreement and Exhibit A (collectively referred to as the “Services”); and
NOW, THEREFORE, in consideration of the premises above and the mutual covenants
contained herein, and for other good and valuable consideration, the Town and the Consultant
agree as follows:
AGREEMENT
1. Services
Consultant shall perform the Services described in this Agreement and Exhibit A, which
is attached to and made a part of this Agreement.
2. Compensation and Reimbursement
2.1. The Town or EDC shall pay Consultant a fee in the amount of EIGHTY NINE
THOUSAND FOUR HUNDRED AND THIRTY SEVEN DOLLARS ($89,437) for the
Services.
2.2. Consultant shall submit invoices to the Town monthly, as the work progresses. The Town
shall then pay Consultant the total amount of the statement which is validly due within
thirty (30) days in accordance with the Texas Prompt Payment Act, Texas Gov’t Code
Ch. 2251, with the final monthly installment being paid upon satisfactory completion of
Page 106 of 207
PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 2
the services. All payments made under this Agreement shall be made from currently
available funds in accordance with Texas law.
2.3. In the event the Town should request additional services not set forth in Exhibit A,
Consultant and the Town shall agree on the compensation for those services prior to
performance by Consultant. Under no circumstances will Consultant perform additional
services without prior written authorization from the Town.
3. Confidential Relationship and Media Coverage
3.1 The Town and EDC may from time to time communicate to Consultant certain
information to enable Consultant to effectively perform the Services. Consultant shall
treat all such information as confidential, whether or not so identified, and shall not
disclose any part thereof without the prior written consent of the Town or EDC, as
applicable. The Consultant shall limit the use and circulation of such information, even
within its own organization, to the extent necessary to perform the Services. The
foregoing obligations of this Section 3, however, shall not apply to any part of the
information that (i) has been disclosed in publicly available sources of information; (ii)
is, through no fault of Consultant, hereafter disclosed in publicly available sources of
information; (iii) is now in the possession of Consultant without any obligation of
confidentiality; or (iv) has been or is hereafter rightfully disclosed to Consultant by a
third-party, but only to the extent that the use or disclosure thereof has been or is
rightfully authorized by that third-party.
3.2 Consultant shall not disclose any reports, recommendations, conclusions, or other results
of the services or the subject matter of this Agreement without the prior written consent
of Town or EDC, as applicable.
3.3 Consultant shall comply with all legal obligations it may now or hereafter have respecting
the information or other property of any other person, firm, or corporation.
3.4 Consultant will not provide any public statements, press releases, articles, writings or
materials to the any media outlet, including but not limited to, newspapers, social media,
websites, blogs, magazines, or TV stations, which refers to the Town or EDC, or any of
the services provided by Consultant to Town or EDC, under this Agreement without the
prior written authorization of the Town or EDC, as applicable. Requests for prior written
approval of such releases, public statements, articles, writings or materials shall be
directed to the Town’s Director of Corporate Communications.
4. Proprietary Rights
4.1 The work product of the Services, and any writings, discoveries, inventions, and
innovations or data resulting from the Services, shall be promptly communicated to, and
be the property of the Town, excluding any pre-existing proprietary rights of Consultant,
including without limitation its standard details.
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PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 3
4.2 As instruments of service, all documents, including original drawings, estimates, and
notes shall be owned by and be available for use by the Town. The Town shall have
unlimited right for the benefit of the Town for use in future projects to all drawings,
designs, specifications, the Consultant’s designs and structures, notes and other pertinent
consultant, architectural, or engineering work procured in the performance of this
Agreement. Any use of the aforementioned documents for future projects shall be at the
Town’s own risk and shall be made without use of Consultant’s name or registration seal
and without any liability whatsoever to the Consultant, its agents, employees,
subcontractors, and consultants, and the Town shall hold harmless Consultant from any
and all claims, liability, damages, and costs arising from such use.
5. Term
This Agreement shall be effective on the date first mentioned above (the “Effective Date”),
and shall remain in effect until the Services are completed (the “Termination Date”). This
Agreement shall be subject to termination upon a ten (10) day written notice at any time by the
Town. In the event of termination prior to the Termination Date for any reason, payment shall
be made for the Services performed through the effective termination date including
reimbursable expenses (expenses in addition to Consultant’s compensation for its services
which are incurred by Consultant directly related to the Project) then due. In addition, upon
termination or expiration of this Agreement, Consultant shall return to the Town any and all
equipment, documents, or materials, and all copies made thereof, which Consultant received
from, or developed for the Town or EDC for the purposes of this Agreement.
6. Right to Audit
The Town or EDC, at its own expense, shall have the right at all reasonable times during
normal business hours and upon at least twenty-four (24) hours advance notice, to audit, to
examine, and to make copies of or extracts from the books of account and records maintained
by Consultant with respect to the services. If such audit shall disclose overpayment by Town
or EDC to Consultant, written notice of such overpayment shall be provided to Consultant and
the amount of overpayment shall be promptly reimbursed by Consultant to the Town or EDC.
In the event any such overpayment is not paid within ten (10) days after receipt of such notice,
the unpaid amount of such overpayment shall bear interest at the rate of one percent (1%) per
month from the date of such notice until paid.
7. INDEMNIFICATION
CONSULTANT (THE “INDEMNIFYING PARTY”), SHALL AT ITS SOLE COST
INDEMNIFY, DEFEND, AND HOLD HARMLESS THE TOWN AND EDC,
TOGETHER WITH THE TOWN’S AND EDC’S OFFICERS, AGENTS, COUNCIL
MEMBERS, EMPLOYEES, ATTORNEYS AND REPRESENTATIVES
(COLLECTIVELY, INCLUDING THE TOWN AND EDC, THE “TOWN
INDEMNIFIED PARTIES”), FROM AND AGAINST ANY AND ALL DAMAGES,
LIABILITIES, DEMANDS, CAUSES OF ACTION, CLAIMS, JUDGMENTS, SUITS,
COSTS AND EXPENSES (INCLUDING REASONABLE ATTORNEYS’ FEES) MADE
BY ANY THIRD-PARTY, TO THE EXTENT ARISING FROM OR RELATED TO
Page 108 of 207
PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 4
THE SERVICES PROVIDED BY CONSULTANT PURSUANT TO THIS
AGREEMENT (COLLECTIVELY, “INDEMNIFIED CLAIMS”), REGARDLESS OF
THE LEGAL THEORY ASSERTED BY ANY THIRD-PARTIES AND REGARDLESS
OF WHETHER THE DAMAGES OR CLAIMS OF THIRD-PARTIES ARE KNOWN
OR FULLY APPRECIATED AT THIS TIME BY CONSULTANT, THE TOWN, OR
THE EDC. THE INDEMNITIES IN THIS AGREEMENT ARE SPECIFICALLY
INTENDED TO OPERATE AND BE APPLICABLE EVEN IF IT IS PROVED THAT
ALL OR SOME OF THE DAMAGES BEING SOUGHT WERE CAUSED IN WHOLE
OR IN PART BY ANY ACT, ERROR, OMISSION, NEGLIGENCE, GROSS
NEGLIGENCE, INTENTIONAL CONDUCT, BREACH OF CONTRACT, BREACH
OF WARRANTY, VIOLATION OF STATUTE OR COMMON LAW, VIOLATIONS
OF THE STATE OR FEDERAL CONSTITUTIONS, OR ANY OTHER CONDUCT
WHATSOEVER OF THE TOWN INDEMNIFIED PARTIES. CONSULTANT SHALL
USE LEGAL COUNSEL REASONABLY ACCEPTABLE TO THE TOWN AND EDC
IN CARRYING OUT ITS OBLIGATIONS HEREUNDER. THE PROVISIONS OF
THIS SECTION SHALL SURVIVE THE EXPIRATION OR EARLY TERMINATION
OF THIS AGREEMENT. THIS INDEMNIFICATION IS NOT INTENDED TO
APPLY TO CLAIMS MADE AGAINST THE TOWN INDEMNIFIED PARTIES
RESULTING FROM NEGLIGENT ACTS OF TOWN EMPLOYEES COVERED
UNDER SECTION 101.021 OF THE TEXAS CIVIL PRACTICE AND REMEDIES
CODE.
The parties hereby acknowledge and agree that Town is entering this Agreement pursuant to
its governmental functions and that nothing contained in this Agreement shall be construed as
constituting a waiver of the Town’s or EDC’s governmental immunity from suit or liability,
which is expressly reserved to the extent allowed by law. Notwithstanding anything to the
contrary herein, the parties hereby acknowledge and agree that to the extent this Agreement is
subject to the provisions of Subchapter I of Chapter 271, Texas Local Gov’t Code, as amended,
the Town’s immunity from suit is waived only as set forth in Subchapter I of Chapter 271,
Texas Local Gov’t Code. Further, the parties agree that this Agreement is made subject to all
applicable provisions of the Texas Civil Practice and Remedies Code (“CPRC”), including but
not limited to all defenses, limitations, and exceptions to the limited waiver of immunity from
liability provided in CPRC Chapter 101 and Chapter 75.
8. Insurance
Prior to the commencement of Services under this Agreement, Consultant shall obtain standard
comprehensive professional liability insurance coverage in an amount of at least $1,000,000.00
per occurrence with a $2,000,000.00 aggregate policy limit per year, covering the Services
provided under this Agreement, including contractual liability under this Agreement. A
“claims made” policy is acceptable subject to coverage being maintained during the course of
the Project and up to two (2) years after completion and acceptance of the Project by the Town
and EDC. Consultant shall maintain such professional liability insurance coverage during all
phases of services and for two (2) years after final completion of the Project. The Town shall
be supplied with a certificate of such coverage which shall provide for a thirty (30) day notice
of cancellation, non-renewal, or change in limits by endorsement, to the Town by certified
mail. Consultant will maintain general liability insurance coverage as follows:
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PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 5
TYPE OF INSURANCE AMOUNT OF INSURANCE PROVISIONS
1 Workers’ Compensation
Employers’ Liability
Statutory Limits Town to be provided a WAIVER
OF SUBROGATION AND
PROVIDED 30 DAY NOTICE OF
CANCELLATION or material
change in coverage.
Insurance Company must be A-
rated or above.
$100,000 per occurrence
2 Commercial General
(Public) Liability to include
coverage for:
a. Premises/Operations
b. Products/Completed
Operations
c. Independent
Contractors
d. Personal Injury
e. Contractual Liability
Bodily Injury - $250,000 per
person, $500,000 per
occurrence;
Property Damage - $100,000
per occurrence
Town to be listed as
ADDITIONAL INSURED AND
PROVIDED 30 DAY NOTICE OF
CANCELLATION or material
change in coverage.
Insurance Company must be A-
rated or above.
-OR-
Combined simple limit of
$600,000
3 Business Auto Liability to
include coverage for:
a. Owned/Leased
vehicles
b. Non-owned vehicles
c. Hired vehicles
Bodily Injury - $250,000 per
person, $500,000 per
occurrence;
Property Damage - $100,000
per occurrence
Town to be listed as
ADDITIONAL INSURED AND
PROVIDED 30 DAY NOTICE OF
CANCELLATION or material
change in coverage.
Insurance Company must be A-
rated or above.
-OR-
Combined simple limit of
$600,000
The Town and EDC, including their officers, officials, employees, Boards and Commissions,
and volunteers shall be named as an additional insured by endorsement to the general insurance
coverage listed in this Agreement, excluding Workers’ Compensation, Employers’ Liability,
and Professional Liability (for which a waiver of subrogation is required to be issued in favor
of the Town), with regard to the Consultant’s activities as required by this Agreement. The
Consultant shall provide any defense provided by the policy to a named insured. The coverage
shall contain no special limitations on the scope of protection afforded to the Town and EDC,
and all premiums arising from the coverage herein shall be the responsibility of the Consultant.
Consultant shall maintain such general liability coverage during all phases of services and for
two (2) years after final completion of the Project. The Town shall be supplied with a
certificate of such coverage which shall provide for a thirty (30) day notice of cancellation,
non-renewal, or change in limits by endorsement, to the Town by certified mail.
9. Notices
Any notices, consents, or other communications required or permitted to be given pursuant to
this Agreement must be in writing and shall be sent to the address set forth below (or such
other address as the party might hereafter designate for itself by notice to the other parties as
required hereby). Any such notice or communication shall be sufficient if sent by registered or
certified mail, return receipt requested, postage pre-paid; by hand delivery; by overnight
courier service; or by facsimile, with an original by regular mail. Any such notice or
communication shall be effective on (a) the date of receipt if delivered personally; (b) three (3)
days after deposit in an official depository under the regular care and custody of the United
States Postal Service, if transmitted by registered or certified mail, return receipt requested; (c)
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PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 6
the first business day after the date of deposit, if transmitted by overnight courier service; or
(d) the date of transmission with confirmed answer back, if transmitted by facsimile, whichever
shall first occur:
To Town and EDC: Town of Trophy Club
Attn: Brandon Wright
1 Trophy Wood Drive
Trophy Club, TX 76262
Trophy Club Economic Development Corporation
Attn: Brandon Wright
1 Trophy Wood Drive
Trophy Club, TX 76262
To Consultant: The John R. McAdams Company, Inc.
Attn: Jameson Pinson
201 Country View Drive,
Roanoke, TX 76262
10. General
10.1 The terms and conditions of Sections 3, 4, 6, and 7 hereof shall survive the termination
of this Agreement and completion of the Services.
10.2 Consultant shall perform the Services as an independent contractor and shall not be
considered an employee of Town or EDC for any purpose whatsoever, including, but
not limited to, entitlement to Town employee benefits. Consultant hereby expressly
waives any claim or entitlement to such benefits.
10.3 The waiver or failure of any party to exercise in any respect any right provided for in
this Agreement shall not be deemed a waiver of any further right under this
Agreement.
10.5 If any provision of this Agreement is invalid, illegal, or unenforceable under any
applicable statute, court decision, or rule of law, it is to that extent to be deemed
omitted. The remainder of the Agreement shall be valid and enforceable to the
maximum extent possible.
10.6 This Agreement shall be governed by the laws of the State of Texas, without regard
for conflict of laws principles. Venue of any action arising from this Agreement shall
be in Denton County, Texas.
10.7 This Agreement may not be modified, altered or amended except by written
instrument duly executed by both parties, except that a party may change its address
for notices by providing written notice to the other party.
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PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 7
10.8 This Agreement constitutes the entire understanding between Consultant, Town, and
EDC respecting the Services described herein.
10.9 Notwithstanding any other provision to the contrary in the Agreement, all information,
documents, and communications relating to the Agreement shall be subject to the
Texas Public Information Act (“Act”) and any opinion of the Texas Attorney General
or a court of competent jurisdiction relating to the Act.
10.10 Ethics Disclosure. To the extent required by law, Consultant represents that it has
completed a Texas Ethics Commission (the “TEC”) form 1295 (“Form 1295”)
generated by the TEC’s electronic filing application in accordance with the provisions
of Texas Gov’t Code Ch. 2252.908 and the rules promulgated by the TEC. The parties
agree that, with the exception of the information identifying the Town and the contract
identification number, the Town is not responsible for the information contained in
the Form 1295.
10.11 Additional Verifications. To the extent required by Texas law, Consultant verifies that:
(1) It does not have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association, as defined in Texas Government Code §
2274.001, and that it will not during the term of the contract discriminate against a
firearm entity or firearm trade association; (2) It does not “boycott Israel” as that term
is defined in Texas Government Code Ch. 2271 and § 808.001 and it will not boycott
Israel during the term of this Easement Agreement; and (3) It does not “boycott energy
companies,” as those terms are defined in Texas Government Code §§ 809.001 and
2276.001, and it will not boycott energy companies during the term of the Easement
Agreement; (4) It does not engage in scrutinized business operations with Sudan, Iran,
or designated foreign terrorist organization as defined in Texas Government Code,
Chapter 2270; and (5) It is not owned by or the majority of its stock or other ownership
interest is held or controlled by i) individuals who are citizens of China, Iran, North
Korea, Russia, or a designated country as defined by Texas Government Code §
2275.0101; or ii) a company or other entity, including a governmental entity, that is
owned or controlled by citizens of or is directly controlled by the government of China,
Iran, North Korea, Russia, or a designated country; nor is it headquartered in China, Iran,
North Korea, Russia, or a designated country.
[SIGNATURE PAGE TO FOLLOW]
[REMAINDER OF PAGE LEFT BLANK]
Page 112 of 207
PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 8
Page 113 of 207
PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 9
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of
the date first above written.
TOWN: CONSULTANT:
TOWN OF TROPHY CLUB, TEXAS THE JOHN R. MCADAMS COMPANY,
INC. (DBA MCADAMS)
By: Brandon Wright, Town Manager By:
Date: ____________________________ Date: ____________________________
ATTEST: ATTEST:
By: Tammy Dixon, Town Secretary By:
EDC:
TROPHY CLUB ECONOMIC
DEVELOPMENT CORPORATION,
a Texas non-profit corporation
By: ______________________________
Name: ____________________________
Title: _____________________________
Date: _____________________________
ATTEST:
__________________________________
Board Secretary
Page 114 of 207
PROFESSIONAL CONSULTING SERVICES AGREEMENT – SMALL AREA PLAN PAGE 10
EXHIBIT A
FEE SCHEDULE, SCOPE OF SERVICES, AND PROPOSAL
Page 115 of 207
PURCHASING AND CONTRACTING DEPARTMENT
REQUEST FOR PROPOSALS (RFP)
For
SMALL AREA PLAN
RFP No. TMO2024-01
Issue Date:
3/15/2024
BID SUBMISSION DEADLINE:
**4/15/2024 at 3:00 PM CST**
NO LATE BIDS SHALL BE ACCEPTED
RESPONSES SHALL BE DELIVERED TO:
Town of Trophy Club
1 Trophy Wood Drive
Trophy Club, TX 76262
RESPONSES SHALL BE MAILED TO:
Town of Trophy Club Finance Department
1 Trophy Wood Drive
Trophy Club, TX 76262
Pre-Submittal Conference will be held:
March 18, 2024, at 11:00AM CST
Community Conference Room
1 Trophy Wood Drive
Trophy Club, TX 76262
***********************************************
NAME AND ADDRESS OF COMPANY
SUBMITTING BID:
FOR ADDITIONAL INFORMATION
REGARDING THIS RFP PLEASE CONTACT:
April Duvall
Director of Finance
aduvall@trophyclub.org
***********************************************
BIDDERS MUST RETURN THIS COMPLETED
COVER SHEET ALONG WITH THE BIDDER’S
RESPONSE:
April Duvall
Director of Finance
aduvall@trophyclub.org
1 Trophy Wood Drive
Trophy Club, TX 76262
Contact Person:
Title:
Phone: ( ) Fax: ( )
Email:
Signature:
Printed Name:
Shall contract be available for Cooperative Contract use? (See Section 25, page 9) Yes No
Acknowledgment of Addenda: #1 #2 #3 #4 #5
The John R. McAdams Cmpany, Inc. (McAdams)
201 County View Drive, Roanoke, TX 76262
940 240 - 1012 940 240 - 1015
Jameson Pinson
Director, Landscape Architecture
jpinson@mcadamsco.com
X
The John R. McAdams Company, Inc.
(dba McAdams)
Jameson Pinson
Page 116 of 207
RFQ #TMO2024-01 - Small Area Plan
Town of Trophy Club
April 15, 2024
Photo Credit: https://www.trophyclub.org/gallery.aspx?PID=3
Page 117 of 207
201 Country View Drive, Roanoke, TX 76262 | 940. 240. 1012
Cover Letter | Section II
April 15, 2024
April Duvall | Town of Trophy Club
1 Trophy Wood Drive
Trophy Club, TX 76262
RE: RFQ #TMO2024-01 - Small Area Plan
Dear Ms. Duvall,
McAdams is pleased to submit our professional qualifications for the Town of Trophy Club's Small Area Plan to
identify development potential for the undeveloped parcels located at the intersection of State Highway (SH) 114
and Trophy Wood Drive. With our innovative approach to urban planning and development, we are confident in our
ability to deliver inspiration and a vision to create a distinct setting with the Town’s last remaining frontage on SH
114.
McAdams is committed to creating dynamic and vibrant communities that meet the diverse needs of their residents
and visitors. Our team of professionals bring together expertise in planning and entitlements; urban planning;
market analysis (or studies; landscape architecture; civil engineering; and geomatics to develop innovative solutions
that maximize the potential of every site. We have successfully completed similar projects in various communities,
and our resume speaks to our ability to deliver results and exceed expectations.
In the following qualifications, our team proposes our process that aligns with the requested scope of work outlined
in the request for qualifications. We offer the following strengths:
l Leadership + Staff Dedicated to Your Success: Jameson Pinson, RLA, will serve as project manager,
bringing over 13 years of experience serving clients, planning open spaces and designing great placemaking
environments. He is an open, clear communicator and a diligent manager of our exceptional staff and team.
Jameson uses his experience to create experiences for the end users. He will lead a team of planners, designers
and landscape architects, including:
-Randi Rivera, AICP, our planning lead, who has over 16 years in planning and entitlements, bringing positive
impact to the community she serves;
-Mitchell Silver, FAICP, Hon. ASLA, our urban planning and implementation lead, bringing over 38 years of
urban planning expertise, including being named as one of the top international thought leaders of the built
environment;
-Justin Lansdowne, PE, our civil engineering lead, has over 13 years of design experience, focused on quality,
creative solutions and client communication;
-Suja Joseph, our GIS lead, has over 20 years of experience, including working for the City of Grapevine in
the Public Works department; and
-Jason Claunch, with Catalyst, our market analysis lead, who has teamed with McAdams on multiple projects
throughout North Texas, including the Small Area Plans for Highland Village, Texas.
l National + Local Leaders: Our team is well balanced between national leaders in key disciplines and local
experts where it counts the most, specifically community placemaking and local zoning. Our sub-consultant
for marketing analysis, Catalyst, is well-versed in the market conditions within the Dallas-Fort Worth area and is
very familiar with the Town of Trophy Club from past working relationships.
Page 118 of 207
201 Country View Drive, Roanoke, TX 76262 | 940. 240. 1012
Cover Letter | Section II
l Passionate About Placemaking: We are a dedicated team of experience makers. Long before the project breaks
ground, our designers understand how to mold the three-dimensional (3D) environment to attract users to a
place.
l Proven Community Engagement Techniques: Our engagement process is responsive to these challenging
times and results in inclusive, collaborative and transparent engagement.
We understand the importance of aligning our plans with the community's vision for growth, prosperity and quality
of life. Therefore, we are committed to engaging with stakeholders and community members throughout the
planning process to ensure that their voices are heard, and their input is integrated into the final plan. Our approach
is collaborative and inclusive, and we believe that by working together, we will create an innovative and sustainable
plan that reflects the unique character and aspirations of the Town.
The proposed Small Area Plan will encompass a mix of uses that cater to diverse community needs and provide a
long-term solution to enhance the area's vibrancy, resiliency and financial performance. McAdams is very familiar
with the existing Tax Increment Re-investment Zone (TIRZ); applauds the Town’s desire to expand the TIRZ; and
will apply our vast background with TIRZ districts to aid the Town through the paperwork and zoning process. Our
robust market analysis will help direct the most successful land uses and help secure the greatest future tax base
for the benefit of the community. We will explore innovative solutions for area parking and walkability to provide
placemaking experiences that promote pedestrian use and safety, and create a more connected and accessible
environment between some of the existing and proposed tenants. McAdams will work alongside the Town to help
achieve its goal to create a dynamic hub for commerce, recreation and residential living that will serve as a catalyst
for economic growth and revitalization, while attracting and retaining service-based employment opportunities.
We are excited about the opportunity to contribute to the evolution of the Town's fabric and create a lasting impact
on the community. Our Roanoke is located in the neighborhood and will quickly respond to any urgent needs or
spontaneous meetings within a short notice. Thank you for considering our firm for this important project. We look
forward to working together and bringing your vision to fruition.
Sincerely,
McAdams
Jameson Pinson RLA
Director, Landscape Architecture
940. 240. 1012 | jpinson@mcadamsco.com
Page 119 of 207
I Title Sheet
PAGE 01
II Cover Letter
PAGE 03
III Background Information
PAGE 06
IV Relevant Experience of the Firm
PAGE 09
V Team Composition
PAGE 14
VI Professional References
PAGE 16
VII State of Philosophy + Project Understanding
PAGE 17
VII Project Pricing
PAGE 20
VIII Appendix
PAGE i
Table of Contents
Page 120 of 207
Meaningful Experiences
Through Inspired Design.
Town of Trophy Club | Small Area Plan 6
OUR LOCATIONS
Roanoke, TX
201 Country View Drive
Roanoke, TX 76262
940. 240. 1012
Lewisville, TX
Raleigh, NC (HQ)
Durham, NC
Charlotte, NC
Winston-Salem, NC
FOUNDED
April 2, 1979
OUR LICENSURE
Texas:
TBPELS:
#F-19762 (Engineering)
#10194440 (Surveying)
TBAE: #BR3185
North Carolina:
NCBELS: #C-0293
NCBOLA: #C-187
Urban Planning + Design
Land Planning
Landscape Architecture
Civil Engineering
Stormwater
Stream + Wetland Design
Geomatics
Transportation
Construction Administration
Grant Funding Advisory Services
Our Services
We strategically align top-tier expertise with extensive experience tailored to
each project type. These capabilities include:
About Us
Cultivating planning, design and engineering expertise since 1979.
McAdams is a full-service civil engineering, land planning, landscape
architecture, transportation and geomatics firm headquartered in Raleigh,
North Carolina with offices in Roanoke and Lewisville, Texas and Durham,
Charlotte and Winston-Salem, North Carolina.
Our People
Get to know the experience makers.
Comprised of more than 475 professionals, the firm includes over 175
professional engineers and engineering designers; 26 registered landscape
architects; 11 certified planners; 19 professional land surveyors; 10 LEED®
certified professionals; seven certified floodplain managers; two certified
floodplain surveyors; one certified arborist; and one certified professional in
erosion and sediment control.
Engaged in impactful projects, we bring together creative solutions that
energize communities. Our work goes beyond design and engineering,
focusing on thoughtful and resourceful experiences.
Background Information | Section III
Page 121 of 207
7Town of Trophy Club | Small Area Plan
Background Information | Section III
COMPANY PRINCIPALS TITLE MCADAMS EXP.
Mike Munn, PE President + Chief Executive Officer 27 years
Jon Moore, PE Chief Operating Officer 26 years
Mary Heath Chief Administrative Officer 8 years
Dwight Collinson Chief Financial officer > 1 year
Marc Leblanc Chief Technology Officer 25 years
Iona Thomas, AICP Chief Growth + Strategy Officer 7 years
Bobby Dollak, PE Vice President, Dallas-Fort Worth Metro 31 years
Amos Clark, PE Vice President, Water Resources 29 years
Will Letchworth, PE Vice President, Transportation 2 years
Greg Bewley, PLS Vice President, Geomatics 19 years
Brandon Finch, PE Vice President, Energy 26 years
Bill Derks, PE Vice President, Land Development 28 years
Rob Reddick, PE Vice President, Civil / Site Design 18 years
David Malcolm, RLA Vice President, Planning + Design 10 years
Mitchell Silver, FAICP, Hon. ASLA Principal, Urban Planning 3 years
McAdams Principals
Current Active Projects
Our team has worked on many projects throughout North Texas and the
Carolinas in our combined history of providing landscape architecture,
site / civil engineering, permitting, planning, surveying, stormwater and
construction administration services. Our team brings the experience
and expertise that is needed to successfully manage and design a
project from notice-to-proceed to as-builts and our team knows how to
successfully navigate the permitting process.
The following table reflects a partial record of current projects in North
Texas our team is actively working on. Projects listed are representative
public projects. Through our experience, McAdams understands a
collaborative and inclusive approach is required to ensure careful
consideration is made on behalf of the community and stakeholders and
achieve the Town's vision to enhance vibrancy and foster sustainable
economic growth. Our experience in this area allows us to mitigate and
proactively address any potential challenges and provide solutions.
HIGHLAND VILLAGE, TXSmall Area Plans
Page 122 of 207
Town of Trophy Club | Small Area Plan 8
Background Information | Section III
MARKET ANALYSIS
Catalyst is well-known and well-regarded across the nation in analyzing
the economic conditions of a community, understanding outside
influences and developing well-grounded economic strategic plans
for communities of all sizes. Catalyst’s experience is equally as strong
working on activation of private development projects, including
downtowns, corridors, airports and mixed-use environments. Catalyst
has diverse public / private experience across the United States and
has completed projects for over 60 municipalities, many national
developers and national operators.
Our Teaming Partners
PROJECT NAME | LOCATION PROJECT
TYPE
ROLE STATUS
The Canals | Mansfield, TX Mixed-use + Civic
Buildings
Prime 07/2025 est.
On-call Planning + Engineering Services | Lake Dallas, TX Urban Design Prime 09/2024 est. (with
annual renewal)
Furst Ranch | Flower Mound, TX Mixed-use Prime On-going
Cactus Canyon | Argyle TX Retail Prime 10/2024 est.
Lakeside Crossing, Amenity Pool + Dog Park | Flower Mound, TX Mixed-use Prime 09/2024 est.
Monarch | Flower Mound, TX Mixed-use Prime 12/2024 est.
Roanoke Police Department + Municipal Court Facility | Roanoke, TX Civic Buildings Sub-consultant 09/2025 est.
Bedford Commons | Bedford, TX Mixed-use Prime On-going
The Reserve at Marty B's | Bartonville, TX Retail Prime 09/2025 est.
Location + Number
3232 McKinney Ave.
5th Fl.
Dallas, TX 75204
972. 999. 0081
Small Area Plans | Highland Village, TX
Page 123 of 207
Town of Trophy Club | Small Area Plan 9
Relevant Experience of the Firm | Section IV
MANSFIELD, TXThe Canals at Mansfield
This master plan is designed to establish a dynamic mixed-use district at the heart of
the City of Mansfield and fosters an activated residential community that seamlessly
integrates live, work and play opportunities. Positioned as an anchor of this visionary
project, the new City Hall will be located at the southeast corner of the site and serve
as a pivotal catalyst for municipal and governmental services. Central to the plan
is the incorporation of a river canal, designed not only for its aesthetic appeal, but
also as a unique attraction contributing to the area’s entertainment and recreational
offerings. Modeled after successful water-centric developments, the canal adopts a
specific shape that harmonizes with the overall geometric design of the site. The canal,
accessible by boats and recreational devices, at a consistent elevation, links to multiple
lakes, providing both site detention and expanded outdoor activities. Thoughtful water
elements facilitate stormwater conveyance, directing it to the south of the site while
adhering to appropriate release rates for the floodplain off-site.
The Canals at Mansfield will offer double-sided canal frontage, enhancing the real
estate value of the area with premier restaurants lining its edges to provide exceptional
outdoor dining experiences. The development boasts interconnected open spaces and
includes a defined central park, which emphasizes walkability and a pedestrian-friendly
design. This holistic approach ensures activities abound at every turn, creating an
engaging environment for residents and visitors alike. In addition to its intrinsic appeal,
this development holds significant economic promise for the City, offering a diverse
array of opportunities that are poised to generate substantial economic revenue.
The vision for Mansfield was to establish a vibrant destination—a genuine vertical
mixed-use development with the potential to draw residents and visitors from both
Dallas and Fort Worth. Just as The Canals masterplan has accomplished, the Trophy
Club Small Area Plan can leverage its prime location along with an appealing mix of
uses to establish a destination to attract users, thereby enhancing the Town's long-term
PROJECT OWNER
City of Mansfield
PROJECT DATES
07/2023 (start)
07/2025 est. (end)
PROJECT COSTS
Construction: N/A
McAdams’ Fee: $93,000
PROJECT SIZE
Approx. 200 acres
SERVICES PROVIDED
Surveying
Planning
Civil Engineering
Landscape Architecture
Water Resources
Page 124 of 207
Town of Trophy Club | Small Area Plan 10
Relevant Experience of the Firm | Section IV
BEDFORD, TXBedford Commons
Bedford Commons is a 28-acre, mixed-use development in the heart of the City of
Bedford. The project included flood studies for the City of Bedford and the Federal
Emergency Management Agency (FEMA), with priority in amenitizing the existing FEMA
flooding source. Our team is also assisting with stormwater mitigation design. The initial
phase is City funded, with the Water Resources team coordinating directly with the City
and with the Landscape Architecture and Civic Spaces team to maximize opportunities
for multi-use mitigation facilities.
The City of Bedford, a bedroom community and suburb of Fort Worth, underwent
rapid growth without ever cultivating its own downtown or city center — a focal point
representing its identity. Bedford Commons is now preparing a vision to create a new
City center, likewise, Trophy Club can pioneer a new identity centered around its Town
hall.
PROJECT OWNER
City of Bedford
PROJECT DATES
11/2022 (start)
On-going (end)
PROJECT COSTS
Construction: N/A
McAdams' Fee: $164,000
PROJECT SIZE
28 acres
SERVICES
Surveying
Boundary + Verification
Surveys
UAS Flight + Data Services
ALTA / NSPS Land Title
Survey
Concept Planning
Preliminary Engineering
Water Resource Design
City Flood + Drainage Studies
Page 125 of 207
Town of Trophy Club | Small Area Plan 11
Relevant Experience of the Firm | Section IV
ROANOKE, TXRoanoke City Center + City Hall
The City of Roanoke did not have a distinctive nor definitive downtown area. When City
leadership decided to build a new City Hall, McAdams was on the team to develop a
small area plan and the 22.3-acre site to allow for the new City Hall and surrounding
area. After working closely with City staff and presenting several master plans, a
final plan was selected. The master plan services also included a parking and land
use analysis; phasing; economic benefit projections; public financing options; and
three-dimensional modeling. After master planning the site, McAdams assisted with
rezoning and creating a Planned Development, including the 1.2-acre City Hall site.
Additionally, we designed and coordinated the surrounding 20 acres of retail; hotel;
office; multifamily; brownstones and restaurant pad sites; and streetscape. Streetscape
design for the mixed-use development was significant to making the downtown area
attractive and accessible. Elements were designed and implemented such as enhanced
pavement, raised crosswalks and round-abouts to ensure there were traffic calming
areas and plenty of parking opportunities like on-street parking, parking lots and
parking garages for residents and workers.
Roanoke City Hall is a 29,030-square foot, two-story building designed in a town
courthouse-style. Roanoke City Hall is located in the center of the fast growing “City
Center” downtown development where citizens can live, work and play, all in the same
location. We worked closely with municipal staff and elected officials to bring a life-long
municipal dream to the citizens of Roanoke.
Roanoke City Center situates the City hall within a mixed-use plan at the terminus of
their downtown zone, Oak Street. Oak Street and City Center serve as the stage for their
claim to fame as the Unique Dining Capital of Texas. Similarly, Trophy Club’s small area
plan can leverage its location potential to create a new landscape, offering a moment of
pride for its residents and extending a warm welcome to visitors from across the State.
PROJECT OWNER
City of Roanoke
PROJECT DATES
08/2015 (start)
On-going (end)
PROJECT COSTS
Construction: $13.8M
McAdams’ Fee: $349,500
PROJECT SIZE
22.3 acres (total)
SERVICES
Landscape Architecture
Planning
Civil Engineering
Surveying
Road + Utility Design
Construction Staking
Page 126 of 207
Town of Trophy Club | Small Area Plan 12
Relevant Experience of the Firm | Section IV
DENTON, TXSoutheast Area Plan
HDR and McAdams are working with residents and stakeholders to identify areas
that are important for preserving the cultural character of the Southeast Denton
neighborhoods; address the development pressures being felt within and adjacent
to the study area; identify areas where change can occur for the advancement of the
neighborhood; and to suggest ideas for future improvements.
The primary approach for community engagement was to build community trust and a
partnership with the community, identify those areas that are important to the residents
and stakeholders for preserving the current cultural character and land uses, as well as
those areas where change can occur, and ultimately create implementation strategies
that will respond to the development pressure being experienced in the study area.
l Held two rounds of listening sessions;
l Appointed and met twice with an Advisory Committee;
l Developed key themes after each listening session;
l Developed an immediate actions or quick wins approach to implement concerns
while the planning process was underway;
l To ensure more diverse voices and age groups were heard, listening sessions were
supplemented with in-person surveys;
l Held a Community Visioning workshop;
l Conducted visual preference surveys to explore missing middle housing options;
and
l Additional community meetings will be held to review the draft and final plan.
The Southeast Denton Area Plan leans into community engagement to identify growth
opportunities for advancement of the neighborhood. Denton staff, the consulting team
and community-led steering committees collaborated to preserve important cultural
areas of the Southeast Denton neighborhoods; address the development options within
an adjacent to the study area; and to provide an implementation action plan for future
commercial and social improvements.
PROJECT OWNER
City of Denton
PROJECT DATES
02/2023 (start)
03/2024 (end)
PROJECT COSTS
Construction: N/A
McAdams’ Fee: $95,000
PROJECT SIZE
approximately 70 blocks
SERVICES
Land-use Planning
Neighborhood + Parks
Assessment
Public Engagement
Equity Assessment
Implementation Strategies
Page 127 of 207
Town of Trophy Club | Small Area Plan 13
Relevant Experience of the Firm | Section IV
HIGHLAND VILLAGE, TXSmall Area Plans
The Small Area Plans, as part of the overall Comprehensive Plan Update, focuses
on potential development of the vacant tracts of land, as well as redevelopment
opportunities for underutilized tracts. The Parks, Recreation and Open Space Master
Plan Updates and the Trail System Master Plan Update are an analysis of existing
conditions and facilities and providing projections for the future. The FM 407 Trail
Corridor and Amenity Plan is a study in pedestrian, bicycle and golf cart transportation
and providing a new multi-modal trail system to provide connectivity to all the major
retail facilities in the City. McAdams’ project approach sought input from community
stakeholders to develop a strong project vision combined with economic and planning
expertise and analysis. This approach informed development recommendations that
guided the City’s decision-making process. Such recommendations were reinforced by
community input through the engagement process.
The main component of the Comprehensive Plan Update was the small area planning
conducted for the identified opportunity areas that were predominately located at the
gateway entrances into the City. Highland Village has only eight percent of remaining
vacant land and we went through an extensive community engagement process
and economic analysis to evaluate the highest and best uses in order to align with
community goals and values for each of the tracts.
We prepared plan scenarios to seek input from stakeholders and refined the plans
throughout the collaborative engagement process. Working closely with Catalyst,
we were able to identify a value per acre assumption based on certain uses. This
information was helpful to inform stakeholders of the fiscal implications in the decision
making process.
PROJECT OWNER
City of Highland Village
PROJECT DATES
09/2021 (start)
On-going (end)
PROJECT COSTS
Construction: N/A
McAdams’ Fee: $465,000
PROJECT SIZE
City-wide
SERVICES
Master Planning
Landscape Architecture
Community Engagement
Page 128 of 207
Town of Trophy Club | Small Area Plan 14
Team Composition | Section V
Town of Trophy Club
PROJECT LEADERSHIP
PRIME CONSULTANT
SUB-CONSULTANT
Urban Planning / Implementation
Landscape Architecture
Civil Engineering
Market Analysis
GIS
l Justin Sparks RLA
l Michael Cox PE
Project ManagerPrincipal-in-Charge
Jameson Pinson
RLA
Robert J. Dollak, Jr.
PE
Mitchell Silver
FAICP, Hon. ASLA
Jameson Pinson
RLA
Justin Lansdowne
PE
Jason Claunch
Suja Joseph
Special Advisor
Von Beougher
PE
Planning
l Patricia Fant AICP
Randi Rivera
AICP
l Chris Branham
Page 129 of 207
Town of Trophy Club | Small Area Plan 15
Team Composition | Section V
PROJECT ROLE KEY
Site Investigation + Due Diligence Civil Design
Land Planning Landscape Architecture
Project Advocacy + Community Engagement 3D Visualization
Project Management Urban Design + Plan Implementation
EXAMPLE PROJECT KEY
1 The Canals at Mansfield | Mansfield, TX 4 Southeast Area Plan | Denton, TX
2 Bedford Commons | Bedford, TX 5 Comprehensive Plans Update | Highland Village, TX
3 Roanoke City Center + City Hall | Roanoke, TX
NAMES OF KEY
PERSONNEL
ROLE IN PROJECTS
EXAMPLE PROJECTS LISTED IN RELEVANT EXPERIENCE OF THE FIRM
1 2 3 4 5
Bobby Dollak
Jameson Pinson
Von Beougher
Randi Rivera
Patricia Fant
Mitchell Silver
Justin Lansdowne
Michael Cox
Justin Sparks
Suja Joseph
Page 130 of 207
16Town of Trophy Club | Small Area Plan
Professional References | Section VI
Mansfield, TX
Matt Jones
Assistant City Manager
1200 E. Broad St.
Mansfield, TX 76063
817. 276. 4228
Bedford, TX
Andrea Roy
Assistant City Manager /
Development
2000 Forest Ridge Dr.
Bedford, TX 76021
817. 952. 2200
Denton, TX
Tina Firgens
Deputy Director Development
Services
401 N. Elm St.
Denton, TX 76201
940. 349. 8507
Roanoke, TX
Cody Petree
Mayor
500 S. Oak St.
Roanoke, TX 76262
817. 491. 2411
Highland Village, TX
Paul Stevens
City Manager
1000 Highland Village Rd.
Highland Village, TX 75077
972. 899. 5131
Page 131 of 207
17Town of Trophy Club | Small Area Plan
State of Philosophy + Project Understanding | Section VII
Project Understanding
Knowledge of the Town of Trophy Club Community
Our team at McAdams has had the privilege of designing several projects that are enjoyed by Trophy Club
residents. With an office in Roanoke, we are very knowledgeable about the area and understand the challenges
and opportunities of the community, as some of our employees currently reside within Trophy Club. We take great
pride in our work. Over the past 15 years, we have had the privilege of participating in the collaboration and design
on nearby projects, such as Roanoke City Center, Entrada in Westlake, Charles Schwab campus and Granada in
Westlake. We are very aware of the enhanced quality of life expectations that are deeply valued by the community
residents and business owners, and are ready to help the Town continue to meet and exceed these expectations.
As the Town of Trophy Club nears build-out, fiscal resiliency becomes increasingly critical to maintain the level of
service and expectations of the community. With over 4,000 feet of frontage along SH 114, Trophy Club is in a strong
position to improve the commercial tax base, promote economic development and provide more amenity services
for its residents and guests.
Project Philosophy + Approach
At McAdams, our philosophy is a values-based approach that prioritizes the community’s core principles as part
of the decision-making process. This approach focuses on community engagement; quality of life and other
community goals; collaboration throughout the process; evaluation of scenario plans; and implementation
strategies. These combined components prove to be essential for creating inclusive, resilient and vibrant
communities. By centering our decisions around the values and principles of the community, we ensure that our
actions align with the needs and desires of the people we serve. We are here to serve Trophy Club.
The scope of services for the project is an overall framework consisting of five phases – Explore, Evaluate, Envision,
Enact and Execute.
PHASE I: EXPLORE
Project Initiation + Kick-off: We will begin with a kick-off meeting with the project team (consultant and Town staff)
to determine the best way to collaborate and coordinate effectively. We will clarify and confirm the executed scope
of work; establish the communication methods; and confirm deliverables and the project schedule. In addition to the
kick-off meeting, we propose regular monthly meetings with Town staff and up to four interdepartmental meetings,
including, but not limited to, the Parks and Recreation department and the Transportation department.
The McAdams team will conduct a series of stakeholder interviews consisting of Town staff, property owners and
business owners within the area. These interviews, as well as a site visit with Town staff, will serve as the launching
point for identifying opportunities and challenges from those that are intimately familiar with the area.
PHASE II – EVALUATE
Inventory + Analysis: The project team will assess and inventory the tracts of land that are vacant, underutilized
or are suitable for redevelopment. We will build a project base map using a combination of geographic information
systems (GIS), AutoCAD, Indesign and Photoshop that will illustrate existing site conditions to determine possible
constraints, as well as identifying possible attributes that can be opportunities. We will prepare a detailed and
illustrative plan that clearly depicts the opportunities and constraints of the area.
Market Study: The market component will evaluate economic conditions for Trophy Club and regional statistics to
understand local context to the broader region, including:
l Exploring economic conditions, such as local talent; occupational clusters; shift-share analysis and other
economic factors specific to market demand and program justification; explore market demand for commercial
Page 132 of 207
18Town of Trophy Club | Small Area Plan
State of Philosophy + Project Understanding | Section VII
and residential to guide an updated land-use strategy; and activation for catalyst areas along the SH 114
corridor and other key areas;
l Assessing and benchmarking the market and to explore ways to improve the local economy with expanded
commercial options that can improve diversity of Trophy Club’s economy and address economic gaps, especially
in the catalyst areas; and
l Evaluating and prioritizing goals in order to update and create newly refined goals. This will be done in
accordance with a future vision established as part of the public engagement process.
PHASE III: ENVISION
Visioning + Framework: Envisioning is the most exciting phase of the project where the foundation for the future
vision of the area plan is laid. Following the completion of initial stakeholder interviews; inventory and analysis of
existing conditions; and based on what we learn about the community in the explore phase, we will work with Town
staff to refine the engagement plan and outreach strategies, if needed. We also propose engaging the community by
presenting the findings back to them in a community open house or community visioning workshop. The objective
of this engagement activity is to:
l Confirm that we heard the voices in the community correctly by presenting and acknowledging the history of
the community (the good and bad), the community's relationship to the Town and current and future needs;
l Define a common understanding and consensus related to the past and present conditions based on the
inventory and analysis;
l Develop a future vision for the planning area through development of guiding principles; and
l Collaboratively create community solutions to address the issues, needs and gaps identified in the exploration
phase.
Upon completion of the community visioning, McAdams will summarize public input and begin compiling the
information obtained during the Explore and Envision phases as a start to the draft area plan document. These
findings will inform the next deliverable, which is the preparation of two scenario concept plan illustrations for staff
review. With staff input and guidance we will prepare the preferred concept plan illustration and then present the
collection of findings and preferred plan to Town Council in worksession setting.
PHASE IV: ENACT
Finalization + Adoption: In this phase we will prepare the preferred concept plan illustration based on Town Council
feedback and present the plan document for adoption by the Town Council. We will present the draft document
at appropriate meetings to Town staff reviewers for comments. We will also present or assist staff in presenting
or providing content of the final plan document at the Town Council public hearings. Following adoption, we
will conduct a close out meeting with Town staff to deliver the final plan document, a performance-monitoring
spreadsheet to assist staff in tracking the various recommendations in the plan and electronic files of the backup
data used to produce the plan.
PHASE V – EXECUTE
Implementation Strategies: After developing the vision and guiding principles for the plan, we will develop
preliminary recommendations and implementation strategies. Concurrent with the other plan components,
McAdams will provide a critique of the existing development-related ordinances, such as zoning, subdivision
regulations and signage regulations, to name a few. The project team will outline how these should be modified to
align with current development trends and support implementation of these plans from a regulatory perspective.
Based on the outcome of the inventory and needs assessment(s), the project team will develop a series of
recommendations to advance the Small Area Plan. The recommendations will be prioritized and assigned a short-,
mid- and long-term time frame for implementation. The final plan will be presented to Town staff for comments.
Page 133 of 207
19Town of Trophy Club | Small Area Plan
State of Philosophy + Project Understanding | Section VII
DELIVERABLES FEE
Project Program $5,180.00
Stakeholder Interviews Summary $3,990.00
Opportunities + Constraints Plan(s)$3,837.50
Market Study $18,672.00
Community Engagement Materials $7,937.00
Demographics + Market / Trade Area
Opportunities + Constraints Plan (could be several maps of the different areas)
Community Engagement Findings $1,420.00
Scenario Concept Plan Illustrations (2)$9,540.00
Council Work Session Powerpoint Presentation $3,422.00
Preferred Concept Plan $7,995.00
Area Plan document (including drafts + final version)$14,944.00
Total $76,937.50
Additional Services if Requested
3D Massing Model + GLA Charts $6,450.00
Statistically Valid Survey $10,000.00
Create + Maintain a SAP Website $10,000.00
Fiscal Impact Analysis $7,500.00
3D Model + Perspective Renderings $28,000.00
3D Animated Video $18,000.00
Total $79,950.00
Page 134 of 207
20Town of Trophy Club | Small Area Plan
Project Pricing | Section VI
Tasks
Hourly Rates
Von
Beougher
$325
Bobby
Dollak
$290
Randi
Rivera
$210
Jameson
Pinson
$210
Justin
Lansdowne
$200
Suja
Joseph
$160
Patricia
Fant
$145
Mike
Cox
$205
Mitchell
Silver
$325
Justin Sparks
$140
Jason
Claunch
$378
Chris
Branham
$216
Admin
$100
Estimated
Contract
Subtotals
KICK-OFF PREP 2.00 2.00 3.00 $1,140.00
DESIGN FEE PROPOSAL 2.00 4.00 4.00 $1,660.00
KICK-OFF MEETING WITH STAFF 2.50 2.50 2.50 $1,550.00
CREATE DESIGN SCHEDULE 1.50 1.50 1.50 2.00 $830.00
SITE VISIT 1.50 1.50 $937.50
LANDOWNER ONE-ON-ONE MEETINGS 5.00 5.00 5.00 $3,990.00
BASEMAP CREATION 1.00 2.00 1.00 5.00 4.00 2.00 2.00 $2,900.00
COMMUNITY ENGAGEMENT PREPARATION 2.00 2.00 5.00 5.00 2.00 $2,465.00
COMMUNITY ENGAGEMENT WORKSHOP MTG.3.00 3.00 3.00 3.00 3.00 3.00 4.00 $5,472.00
COMMUNITY GOALS SUMMARY 2.00 2.00 4.00 $1,420.00
MARKET ANALYSIS / DEMOGRAPHICS 1.00 1.00 14.00 60.00 $18,672.00
(2) INITIAL CONCEPT DESIGNS FOR STAFF 6.00 10.00 2.00 4.00 2.00 10.00 2.00 $7,146.00
MEETING WITH STAFF 3.00 3.00 3.00 $2,394.00
PREFERRED CONCEPT DESIGN (1 CONCEPT)2.00 2.00 3.00 7.00 2.50 $3,200.00
TOWN COUNCIL WORK SESSION 2.00 3.00 3.00 4.00 $3,422.00
MEETING WITH STAFF 2.00 2.00 $840.00
WRITTEN DOCUMENT ON SMALL AREA PLAN 8.00 15.00 1.00 $4,180.00
IMPLEMENTATION PLAN 4.00 1.00 4.00 8.00 6.00 4.00 4.00 $7,762.00
REVISED PREFERRED CONCEPT (1 CONCEPT)2.00 2.00 3.00 5.00 $1,975.00
FINAL CONCEPT (1 CONCEPT)2.00 2.00 4.00 4.00 $1,980.00
TOWN COUNCIL ADOPTION 2.00 2.00 2.00 4.00 $3,002.00
$2,275.00 $870.00 $12,075.00 $11,235.00 $1,100.00 $800.00 $7,105.00 $717.50 $3,575.00 $5,040.00 $16,821.00 $13,824.00 $1,500.00 $76,937.50
Total Base Bid $76,937.50
Reimbursibles Costs $5,000.00
Total $81,937.00
Additional Services if Requested
3D MASSING MODEL + GLA CHARTS $6,450.00
STATISTICALLY VALID SURVEY $10,000.00
CREATE + MAINTAIN A SAP WEBSITE $10,000.00
FISCAL IMPACT ANALYSIS $7,500.00
3D MODEL + PERSPECTIVE RENDERINGS $28,000.00
3D ANIMATED VIDEO $18,000.00
Total $79,950.00
Page 135 of 207
iTown of Trophy Club | Small Area Plan
Resumes | Appendix
PRINCIPAL-IN-CHARGERobert J. Dollak, Jr. PE
ADDITIONAL
NOTABLE PROJECTS
Furst Ranch
Flower Mound, TX
Richardson Restaurant Park
+ BierGarten
Richardson, TX
Lewisville City Hall
Lewisville, TX
Robert “Bobby” has over 25 years of design and development experience in the north Texas
area and serves as vice president of McAdams Dallas-Fort Worth region. As vice president, he
oversees strategic planning and business development; provides training opportunities for staff
improvement; and coordinates with team leaders to ensure quality; accuracy; and timeliness of
projects and deliverables. Bobby is passionate about mentoring and he positively encourages
team members to do their best at everything they are involved with, both professionally and
personally, and he is a staunch advocate for our clients’ success.
The River Walk at Central Park
Flower Mound, TX
This 158-acre mixed-use project is the centerpiece of the Town of Flower Mound located at the
intersection of the two major thoroughfares through the Town. Numerous public hearings and
stakeholder meetings were held to gain consensus of a new concept for the Town. Our efforts
included all of the entitlements and public infrastructure design as well as Federal Emergency
Management Agency (FEMA) floodplain remapping featuring nearly a mile of the man-made,
pedestrian-friendly, linear River Walk with extensive landscaping to create special places along
the river.
Silveron Park, Mixed-use, Pedestrian-friendly Community
Flower Mound, TX
Silveron Park includes a mixture of land uses that include retail, restaurant, office, medical
office and residential components. The mix of uses are connected by a pedestrian circulation
system that originates from The Green Plaza + Play area and finds its way to many corners of
the development. Silveron Park - a wide, yet linear park - acts as the spine of the open space
connection and the community itself. Residents, employees and the public are encouraged
to explore Silveron Park via the interlinked web of pedestrian connections for travel to their
destination or recreation.
McAdams
Lewisville, TX
EDUCATION
Bachelor of Science in Civil
Engineering, Texas A&M
University
REGISTRATIONS
PE: TX #86898
AFFILIATIONS
Cross Timbers Rotary
Flower Mound Chamber of
Commerce
CEO Institute, Christian
Business Executives, 2009 -
present
National Society of
Professional Engineers
Texas Society of Professional
Engineers
Denton County Chapter
TSPE- Past President
Page 136 of 207
iiTown of Trophy Club | Small Area Plan
Project Name
Location
Project Name
Location
Project Name
Location
Resumes | Appendix
PROJECT MANAGER | LANDSCAPE ARCHITECTURE LEADJameson Pinson RLA
ADDITIONAL
NOTABLE PROJECTS
Jameson serves as director of landscape architecture in the Dallas-Fort Worth region in Texas. His
love for the outdoors and its raw elements are what drive his passion for landscape architecture
design. His thoughtful approach allows him to engage with clients to create places that involve
users and gives them a shared sense of appreciation. His strengths include conceptual site
planning, creative problem solving, project visioning and construction details.
Southwest Community Park
Mansfield, TX
The City of Mansfield Parks and Recreation department engaged McAdams to complete a
community park and athletic complex concept master plan for a 138-acre City owned parcel.
The master planning process entailed a study of site opportunities and analysis; spatial diagram
concepts; community engagement; site plan concept; and an estimate of probable construction
cost. The master plan includes park program elements, such as soccer fields with supporting
restrooms and maintenance buildings; tennis courts; pickleball courts; basketball courts;
destination playgrounds and skate park; walking trails; and a large aquatics center to serve the
surrounding community.
Briercliff Park, Master Plan
Denton, TX
The Briercliff Park Master Plan is an improvement project for the existing 9.62-acre City park.
McAdams is designing an extended trail system; new amenities (such as splashpads); additional
parking; and a proposed new restroom facility for the park. McAdams’ project approach recieved
input from community stakeholders to develop a strong project vision, combined with economic
and planning expertise and analysis. This approach informs development recommendations that
guide the City’s decision-making process. The final construction drawings have been completed
and submitted to Texas Parks and Wildlife and have been approved for a grant. The grant
application is currently being considered by the National Parks Department.
McAdams
Roanoke, TX
EDUCATION
Bachelor of Science in
Landscape Architecture,
Oklahoma State University
REGISTRATIONS
Registered Landscape
Architect (RLA): TX #2826
AFFILIATIONS
Texas American Society
of Landscape Architects -
Associate
American Society of
Landscape Architects (ASLA)
- Associate
Landscape Architecture
Professional Advisory
Committee at Oklahoma
State University
Silveron Park, Mixed-
use, Pedestrian-friendly
Community
Flower Mound, TX
Cross Roads Town Center
Cross Roads, TX
Rosedale Fort Worth
Fort Work, TX
Page 137 of 207
iiiTown of Trophy Club | Small Area Plan
Resumes | Appendix
ADDITIONAL
NOTABLE PROJECTS
Roanoke City Center + City
Hall
Roanoke, TX
Mill Street Elementary
School
Lewisville, TX
MCL Grand Theater
Lewisville, TX
SPECIAL ADVISORVon Beougher PE
Von has been creating places and designing infrastructure in North Texas since 1986, including
over 70 K-12 campuses and scores of single-family neighborhoods. His passion for others
is exemplified in his public service positions with Chambers of Commerce, Rotary Club and
children’s charities. As principal with McAdams, he promotes the company and its employees
both internally and in the public arenas.
Bartonville Towne Center
Bartonville, TX
Bartonville Town Center is the first commercial development in the Town of Bartonville, Texas.
Designed as a mixed commercial project, with retail / restaurants on the first floor and office
uses on the second floor, this unique six-acre project collects stormwater runoff and recycles it
through the organically designed retention ponds, with bridges and pedestrian walkways along
the densely landscaped pond fringes and babbling brook amenities between ponds. The Texas
Department of Transportation (TxDOT) deceleration lanes were partially funded with public funds,
and the site is served by a rural water supply district. Underground water wells are utilized to
replace evaporative losses from the amenity ponds, as well as to supplement on-site landscape
irrigation needs.
Lewisville City Hall
Lewisville, TX
As the City of Lewisville continued to grow, City leaders desired a new free-standing City Hall in
the heart of the Original Town of Lewisville to serve to revitalize and stimulate growth near the
Denton County Transportation Authority light rail station. McAdams was hired to survey and replat
two full city blocks and incorporate two street / alley rights-of-way for the new two-story City Hall
building. In addition, we designed the civil site plan; landscape and irrigation plans; along with
on-street parking. The City desired to preserve the original city water well-house, by strategically
designing walkways and landscape elements, we were able to preserve it.
McAdams
Roanoke, TX
EDUCATION
Bachelor of Science in
Architectural Engineering,
Kansas State University
REGISTRATIONS
Professional Engineer (PE):
TX #69087
AFFILIATIONS
National Society of
Professional Engineers
American Society of Civil
Engineers
Texas Society of Professional
Engineers
Texas Society of Professional
Surveyors, Affiliate
Denton County Chapter TSPE,
Vice President
Page 138 of 207
ivTown of Trophy Club | Small Area Plan
Resumes | Appendix
PLANNING LEADRandi Rivera AICP
ADDITIONAL
NOTABLE PROJECTS
Highlands Plaza
Flower Mound, TX
The Canals at Mansfield
Mansfield, TX
The River Walk at Central
Park
Flower Mound, TX
Randi leads the planning and entitlement effort for projects in the Dallas-Fort Worth market.
She is an effective resource for clients as she understands the critical elements necessary to
transition innovative design concepts into reality. As an advocate for clients, she works closely
with other design professionals, municipal staff members, community officials and other
stakeholders to design projects that result in a positive impact for the communities we serve.
Millennium, Mixed-use Development
Corinth, TX
Millennium is a mixed-use development designed to be a lifestyle destination for the City of
Corinth, Texas. The design intent is to grace the open space between I-35E entry and the 1.5-
acre pond with enhanced pedestrian paving, large canopy trees, lighting, street furnishings,
landscaping, water feature and a meandering brook highlighted with natural stone. It includes
both residential and non-residential uses in a walkable setting that frame a linear waterway with
a plaza at one terminus and a 1.5-acre pond at the other. The plaza will become a gathering place
for the community and will include outdoor dining opportunities and a water feature or statue.
Millennium’s concept is to create an environment for people that is comfortable, enjoyable and at
the human scale.
Furst Ranch
Flower Mound, TX
Furst Ranch is a one-of-a-kind development, authentically inspired by nature. Over 2,000 acres
of gently rolling hills, pastures and creeks filled with stands of native trees. Through biophilic
design and 30% open spaces, Furst Ranch will ensure natural beauty is integrated throughout.
Furst Ranch encompasses approximately 2,000 acres ideally located in southern Denton County,
the ranch now stretches across multiple jurisdictions, including the Town of Flower Mound, the
Town of Bartonville and the extraterritorial jurisdictions of Bartonville and Argyle. Denton county
is one of the fastest growing counties in Texas and with this northward growth, the center of the
metroplex is shifting north. Furst Ranch is forecasted to be located in the center of this growing
metroplex.
McAdams
Lewisville, TX
EDUCATION
Bachelor of Arts in Political
Science, University of Texas,
Arlington
Master of City + Regional
Planning, University of Texas,
Arlington
REGISTRATIONS
American Institute of Certified
Planners (AICP): TX #210740
AFFILIATIONS
American Planning
Association (APA)
Urban Land Institute (ULI)
Page 139 of 207
vTown of Trophy Club | Small Area Plan
Resumes | Appendix
URBAN PLANNING / IMPLEMENTATIONMitchell Silver FAICP, Hon. ASLA
ADDITIONAL
NOTABLE PROJECTS
Greensboro Community
Conversations
Greensboro, NC
Mitchell is responsible for providing advisory services in urban planning, placemaking, parks and
public space planning with an emphasis on diversity, equity and inclusion. Mitchell also serves
as an ambassador and thought leader for the company at regional and national organizations
and events. Mitchell is an award-winning planner with over 38 years of experience and is
internationally recognized for his leadership in the urban planning profession; parks and public
space planning; and contributions to contemporary planning issues. Known by his colleagues
as a passionate communicator, creative thinker, problem-solver and visionary leader, Mitchell
has spearheaded many cutting-edge trends, innovative solutions and visionary plans. Mitchell
is one of the nation’s most celebrated urban thinkers. He was selected to Planetizen’s list of the
100 Most Influential Urbanists in the world. In addition, he has been honored as one of the top
100 City Innovators in the world by UBM Future Cities and the Urban Times named him one of
the top international thought leaders of the built environment. Prior to joining McAdams, Mitchell
served as parks commissioner of the New York City Department of Parks and Recreation. As
the former parks commissioner, Mitchell oversaw the management, planning and operations of
nearly 30,000 acres of parkland, which includes parks, playgrounds, beaches, marinas, recreation
centers, wilderness areas and other assets. Prior to returning to his native New York City as parks
commissioner, he served as the chief planning and development officer and planning director
for the City of Raleigh. As planning director in Raleigh, he led the comprehensive plan update
process and a rewriting of the development code to create a vibrant 21st Century city. He was an
outspoken advocate for Raleigh and helped transform it into a world-class city with great streets,
great places and great neighborhoods.
Pack Square, Visioning Document
Asheville, NC
Mitchell is the project manager and principal in charge for this project. The City of Asheville and
Buncombe County hired McAdams to create a vision for Pack Square after the removal of a
monument which was a symbol of white supremacy. The vision is intended to be aspirational in
order to heal a community and lay the foundation for a new equitable and inclusive public space
where everyone feels welcome.
McAdams
Raleigh, NC
EDUCATION
Bachelor of Architecture,
Pratt Institute
Master of Urban Planning,
Hunter College
REGISTRATIONS
AICP: NC #013522
AFFILIATIONS
American Planning
Association (Past President,
Secretary / Treasurer, Board
of Directors)
AICP Immediate Past
President, Fellow + Member
ASLA, Honorary Member
(Hon. ASLA)
Congress for New Urbanism,
Board Member
City Parks Alliance, Co-chair
Small Area Plans
Highland Village, TX
Southeast Area Plan
Denton, TX
Page 140 of 207
viTown of Trophy Club | Small Area Plan
Resumes | Appendix
McAdams
Roanoke, TX
EDUCATION
Bachelor of Science in Civil
Engineering, Texas A&M
University
REGISTRATIONS
PE: TX #121990
AFFILIATIONS
National Society of
Professional Engineers
Texas Society of Professional
Engineers
ADDITIONAL
NOTABLE PROJECTS
Millennium, Mixed-use
Development
Corinth, TX
Marty B's
Bartonville, TX
Justin has been with McAdams since 2011 and serves as senior project manager in the
Engineering department. With a background in civil engineering and 13 years of experience, he
brings a deep understanding of the development process for public, residential, commercial
and energy projects. His responsibilities include the organization and management of the
planning, design and construction of civil engineering-related projects; client management;
contract negotiations; project budgeting; and project delivery. He is passionate about providing
an exceptional client experience throughout the development process. He is experienced in all
phases of the design process, including programmatic development; entitlements; community
and stakeholder involvement; conceptual and detailed design; construction drawings and
specifications; and construction administration. He creates a project delivery environment within
McAdams that focuses on quality, creative solutions and client communication.
Roanoke City Center + City Hall
Roanoke, TX
Roanoke City Hall is a 29,030-square foot, two-story building designed in a town courthouse-
style. Roanoke City Hall is located in the center of the fast growing “City Center” downtown
development where citizens can live, work and play all in the same location. Concurrently with
the 1.2-acre City Hall site, we designed and coordinated the surrounding 20 acres of retail, multi-
family, brownstones and restaurant pad sites. Our services included topographic and boundary
surveys; several final plats; a pedestrian-oriented plaza; grading; utility service plan and profile for
water and sanitary sewer; paving; storm sewer; electrical; and fiber.
Pepper Creek Ranch
Flower Mound, TX
McAdams was responsible for assisting the developer in procuring the zoning and entitlements
for the master planned community, the design team worked closely with the developer and
the Town of Flower Mound to create a development suitable to meet the needs of each party.
McAdams designed the road alignments to avoid existing natural features to preserve large
expanses of open space on the property. The design team was responsible for the design
of all the roadways, water lines and storm sewer systems within the project. The landscape
team assisted with the design of the pond area; water features around the entrance; and the
landscaping within the round-a-bout and along the State roadway adjacent to the development.
CIVIL ENGINEERING LEADJustin Lansdowne PE
Granada
Westlake, TX
Page 141 of 207
viiTown of Trophy Club | Small Area Plan
Resumes | Appendix
GIS LEADSuja Joseph
ADDITIONAL
NOTABLE PROJECTS
Small Area Plans
Highland Village, TX
Town-wide H+H Study
Lillington, NC
Southeast Area Plan
Denton, TX
Suja is the geographic information systems (GIS) manager for McAdams. She manages McAdams'
Enterprise Portal and ArcGIS Online. She shares her vast GIS knowledge with McAdams staff
through Lunch and n Learns, one-on-one sessions and online tech support sessions.She is adept
at creating web apps, dashboards, StoryMaps and ArcGIS FieldMap forms to support client and
staff projects. Her Dallas-Fort Worth work at McAdams has included developing public notification
data for zoning cases for the City of Lake Dallas, and generating base files for site plans and
new developments within Flower Mound, Denton, Carrollton, Grayson County and Mansfield.
Prior to McAdams, she spent over 20 years working for the City of Grapevine in the Public Works
department as a graduate civil engineer and GIS coordinator. Her experience includes building
a team of GIS professionals and GIS and database systems that supported a department of
over 200 employees. Additional experience includes implementing and maintaining a Public
Works asset management and work order system, as well as administering the Public Works GIS
databases. Suja is experienced in working with utilities, streets, traffic and drainage datasets, as
well as a host of other municipal datasets.
On-Call Engineering Services
Lake Dallas, TX
McAdams is currently serving as city engineer for the City of Lake Dallas, a 2.75 square mile
community with approximately 7,700 residents. As city engineer, McAdams reviews plats, civil
plans, drainage studies and flood studies for a variety of proposed projects in the City and
provides recommendations on driveway permit applications. Currently, McAdams is administering
the City’s Master Drainage Study. This study will assist in developing a stormwater CIP that Lake
Dallas can use to implement critical drainage and roadway infrastructure needs. McAdams will
oversee all hydrologic and hydraulic modeling; project identification; and CIP prioritization. In the
spring of 2023, McAdams drafted the City’s Utility Fee Credit Policy and associated applications to
assist with process standardization. McAdams currently evaluates exemption and credit requests
and provides recommendations to City staff on exemption or credit eligibility.
McAdams
Roanoke, TX
EDUCATION
Bachelor of Environmental
Design, Texas A&M University
Bachelor of Science in Civil
Engineering, University of
Texas at Arlington
Page 142 of 207
viiiTown of Trophy Club | Small Area Plan
Resumes | Appendix
MARKET ANALYSIS LEADJason Claunch
Jason has experience in healthcare research, hospitality, residential and commercial analysis.
He is experienced with the full lifecycle of real estate from initial market strategy, planning,
entitlements, due diligence, design, vertical development and disposition using his extensive
relationships with owners, developers, vendors, end users and the brokerage community.
Prior to Catalyst, Jason directed Billingsley’s retail division, consisting of over 4,000 acres of raw
land and portfolio value of over one billion dollars. His responsibilities included the management
of all facets of the retail portfolio, including profit and loss; planning; development; acquisitions;
marketing; and leasing.
Trailhouse Park, Master plan
Forney, TX
In 2019, Catalyst supported the Raleigh Investments in developing a master plan to advance
the zoning and development of Trailhouse Park in Forney, Texas. The mixed-use development
will compliment the adjacent retail and create a true, walkable environment for the City. Catalyst
created a market analysis to help inform the program / planning of the project and created the
master plan to enable an incentive agreement, zoning and development agreement with the City
of Forney. Catalyst also developed a financial model to underwrite various development scenarios.
Oak Street Regulating Plan
Roanoke, TX
The City of Roanoke had very little commercial development, so in 2012 the City took initiative
to create an innovated Form Based Code district for Downtown. In 2015, Catalyst was engaged
to assist a private developer, Integrity Group, to create a vision and calibrate the design within
Downtown that aligns with the existing formbased code. In addition, Catalyst sourced financing
for the project and facilitated the public / private agreements to advance the Peabody hotel in
Roanoke City Center. The mixed-use development will complete the remainder of Oak Street.
Since 2015, Catalyt and Integrity have created over $100 million in net new development value;
completed the public infrastructure, including a public / private shared parking garage; and
stimulated over 100,000 square feet of new development activity. The project has won several
awards and created substantial fiscal benefits for the City.
Trinity Lakes
Fort Worth, TX
Trinity Lakes is an east Fort Worth suburban development consisting of residential uses. The
developer was seeking ways to introduce a more sustainable and value adding product. Through
collective efforts, Catalyst worked with Gateway Planning and the developer in master planning
the balance of the development with additional residential and commercial uses. Catalyst is
supporting Gateway and the developer in integrating new residential product types, as well as
positioning new commercial to amenitize the neighborhood.
Catalyst
Dallas, TX
EDUCATION
BBA, University of Texas at
Arlington
REGISTRATIONS
Licensed Real Estate Broker:
TX #0456163
AFFILIATIONS
North Texas Commercial
Association of Realtors
International Conference of
Shopping Centers
ULI
National Association
of Industrial and Office
Professionals (NAIOP)
Texas Municipal League
Texas Economic Development
International Downtown
Association
Select Awards
Dallas Business Journal’s
“40 Under 40” and “Heavy
Hitters”
Collin County, “40 Under 40”
Page 143 of 207
ixTown of Trophy Club | Small Area Plan
Conflict of Interest | Appendix
Page 11 of 33
McAdams has reviewed the scope of work required to be completed for the Town of Trophy Club's
Small Area Plan project and has determined that there are no conflicts of interest with our team,
the Town of Trophy Club or the individual project.
Robert J. Dollak, Jr.
04/15/24
Page 144 of 207
xTown of Trophy Club | Small Area Plan
Business Information Form | Appendix
Page 15 of 22
ATTACHMENT B
BUSINESS INFORMATION FORM
Complete Legal Name of Business
(Address)
(City/State/ZIP)
Form of Business Entity (check one)
( ) Texas corporation ( ) Texas non-profit corporation
( ) Out-of-State corporation ( ) Texas professional corporation
state of incorporation
(check one) profit non-profit
( ) Texas general partnership ( ) Texas limited partnership
( ) Out-of-State partnership
state where partnership is legally registered.
( ) Individual doing business as
( ) Texas limited liability company
( ) Other (describe)
List the full name of each Officer of the Company:
PRESIDENT:
VICE PRESIDENT:
SECRETARY:
TREASURER: _
Who is legally authorized to sign and execute contracts?
Who, if anyone, is required to witness contract signatures?
201 County View Drive
Roanoke, TX 26262
North Carolina
The John R. McAdams Company, Inc.
John R. McAdams
Jonathan G. Moore
Michael J. Munn
N/A
Robert J. Dollak, Jr.
Robert J. Dollak, Jr.
Page 145 of 207
xiTown of Trophy Club | Small Area Plan
Insurance Requirements | Appendix
Page 16 of 22
ATTACHMENT C
TOWN OF TROPHY CLUB CONTRACTOR INSURANCE REQUIREMENTS
Contractors performing work on Town property or public right-of-way for the Town of
Trophy Club shall provide the Town a certificate of insurance and a copy of their insurance
policy(s) evidencing the coverages and coverage provisions identified herein. Contractors shall
provide the Town evidence, as required, showing all subcontractors performing work on the
project have the same types and amounts of coverages as required herein or that the subcontractors
are included under the contractor’s policy.
All insurance companies and coverages must be authorized by the Texas Department of
Insurance in compliance with Insurance Code 1811 to transact business in the State of Texas
and must be acceptable to the Town of Trophy Finance Department.
Listed below are the types and minimum amounts of insurances required and which must
be maintained during the term of the contract. The Town reserves the right to amend or require
additional types and amounts of coverages or provisions depending on the nature of the work.
TYPE OF INSURANCE AMOUNT OF INSURANCE PROVISIONS
1.Workers’
Compensation
Employers’
Liability
Statutory Limits
$100,000 per occurrence
Town to be provided a WAIVER
OF SUBROGATION AND 30 DAY
NOTICE
OF CANCELLATION or material
change in coverage. Insurance company must be A-rated or above.
2. Commercial
General (Public)
Liability to include
coverage for:
A) Premises/Operations
B) Products/Complet
ed Operations
C) Independe
nt
Contractor
s
D) Personal Injury
E) Contractual Liability
Bodily Injury - $250,000
per person,
$500,0
00 per occurrence;
Property Damage - $100,000 per occurrence -OR- Combined simplelimitof $600,000
Town to be listed as ADDITIONAL
INSURED and provided 30 DAY
NOTICE OF CANCELLATION or
Material change in coverage.
Insurance company must be A-
rated or above.
Page 146 of 207
xiiTown of Trophy Club | Small Area Plan
Insurance Requirements | Appendix
Page 17 of 22
3. Business Auto
Liability to
include
coverage for:
A) Owned/Leased
Vehicles
B) Non-Owned
Vehicles
C) Hired vehicles
Bodily Injury - $250,000
per person, $500,000
per occurrence; Property
Damage $100,000 per occurrence. -OR- Combined simple limit of $600,000
Town to be listed as ADDITIONAL
INSURED and provided 30 DAY
NOTICE OF CANCELLATION
or
material change in coverage.
Insurance company must be A-
rated or above.
Certificate of Liability Insurance forms may be faxed to Finance Department, @ (682)237-2996,
phone (682)237-2914 or emailed to: aduvall@trophyclub.org. Questions regarding required
insurance should be directed to April Duvall.
This form must be signed and returned with your quotation. You are stating that you do have the
required insurance and if selected to perform work for the Town, will provide the insurance with
the above requirements to the Town. A PURCHASE ORDER/CONTRACT WILL NOT BE
ISSUED WITHOUT PROOF OF INSURANCE.
AGREEMENT
I agree to provide the above-described insurance coverages within 10 working days if selected to
perform work for the Town of Trophy Club. I also agree to provide the Town proof of insurance
coverage on any and all subcontractors performing work on the project.
Project/Bid#
Company Vendor# (if applicable)
Printed Name: ________________________________Signature: Date:
RFQ #TMO2024-01
The John R. McAdams Company, Inc.
Jameson Pinson, RLA
N/A
04/15/2024
Page 147 of 207
xiiiTown of Trophy Club | Small Area Plan
HB 89 Form | Appendix
Page 148 of 207
xivTown of Trophy Club | Small Area Plan
SB 252 Chapter 2252 Certification | Appendix
Page 19 of 22
ATTACHMENT E
SB 252 CHAPTER 2252 CERTIFICATION
I, ______________________________________, the undersigned an representative.
of _____________________________________________________________________
(Company or Business Name)
being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code,
Chapter 2252, Section 2252.152, and Section 2252.153, certify that the company named above
is not listed on the website of the Comptroller of the State of Texas concerning the listing of
companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I
further certify that should the above-named company enter into a contract that is on said listing
of companies on the website of the Comptroller of the State of Texas which do business with
Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the Town of Trophy
Club.
__________________________________
Name of Company Representative (Print)
__________________________________
Signature of Company Representative
__________________________________
Date
Robert J. Dollak, Jr.
The John R. McAdams Company, Inc. (dba McAdams)
Robert J. Dollak, Jr.
04/15/2024
Page 149 of 207
xvTown of Trophy Club | Small Area Plan
Drug-Free Workplace Certificate | Appendix
Page 150 of 207
xviTown of Trophy Club | Small Area Plan
Qualifications + Reference Sheet | Appendix
Page 21 of 22
ATTACHMENT G
QUALIFICATIONS & REFERENCE SHEET
Please Complete and Return This Form with the bid
The FIRM shall furnish, with the RFP, the following information, for at least three (3) recent
references to whom products and/or services have been provided that are similar to those required
by this RFP.
1. Company’s Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number ( ) Fax Number ( )
2.
Company’s Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number ( ) Fax Number ( )
3.
Company’s Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number ( ) Fax Number ( )
Matt Jones
City of Mansfield
Assistant City Manager
1200 East Broad Street
Mansfield, TX 76063
817 276. 4228
Andrea Roy
City of Bedford
Assistant City Manager / Development
2000 Forest Ridge Drive
Bedford, TX 76021
817 952. 2200
Paul Stevens
City of Highland Village
City Manager
1000 Highland Village Road
Bedford, TX 76021
972 899. 5131
N/A
N/A
N/A
Page 151 of 207
Page 152 of 207
TOWN COUNCIL COMMUNICATION
MEETING DATE: May 28, 2024
FROM: Tamara Smith, MSL, Assistant to the Town Manager
AGENDA ITEM: Consider a resolution authorizing and approving the Town of Trophy Club
Economic Development Corporation's Thrive Business Grant program.
(Tamara Smith, Assistant to the Town Manager)
BACKGROUND/SUMMARY: On July 11, 2023, the Economic Development Corporation (EDC)
discussed and considered a grant program tailored to benefit businesses within the Trophy
Club community. The EDC deliberated and expressed the desire to support projects
encompassing exterior and interior enhancements, equipment, and signage upgrades. The
program developed for this purpose is branded as the Thrive Business Grant program.
The Board allocated $300,000 to the grant program for FY 2024. The proposed program would
be a yearly application with an evaluation and presentation to the EDC. A formal agreement
will follow with progress reporting, final inspections, and performance requirements. The
program includes a contribution from businesses in the form of matching funds, which will
foster a sense of mutual accountability.
The Thrive Business Grant program offers reimbursable matching grants (75%) of up to $20,000
to support facade enhancements, sign improvements, interior renovations, equipment
upgrades, and other critical investments. Under the terms of the grant, work must begin within
six months from the date of the award. Grantees will be required to submit regular progress
reports, including financial statements, photos, and updates on project milestones. Failure to
meet specified performance requirements as set forth in each agreement will require 100%
repayment of the grant dollars received.
On October 11, 2023, staff presented the EDC with a draft grant program for review. On
February 27, 2024, the grant program went before the EDC Board at a regularly scheduled EDC
meeting. Updates were made to the Thrive Business Grant program based on Board feedback,
and the revised program was approved by the EDC Board at their April 18, 2024 meeting.
BOARD REVIEW/CITIZEN FEEDBACK: At their April 18, 2024 meeting, the Economic
Development Corporation Board approved the Thrive Business Grant Program aimed at
supporting local businesses within the Town of Trophy Club.
FISCAL IMPACT: The Board allocated $300,000 from the EDC Special Revenue Fund for the FY
2024 grant program.
Page 153 of 207
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the draft resolution as to form and
legality.
ATTACHMENTS:
1. Resolution EDC 2404-04 Thrive Business Program
2. 5.28.24 Presentation
ACTIONS/OPTIONS:
Staff recommends that Town Council move to approve the resolution authorizing and
approving the Town of Trophy Club Economic Development Corporation's Thrive Business
Grant program.
Page 154 of 207
Page 155 of 207
Approved by Trophy Club Town Council on ( date) by Resolution No. _______________
Page 156 of 207
Thrive Business Grant
FY 23-24
Guidelines and Application
Exhibit "A"
Page 157 of 207
Page 158 of 207
The Thrive Business Grant (TBG) is an initiative aimed at supporting local
businesses within the Town by providing reimbursable matching grants for
various improvement projects. The program seeks to enhance the visual appeal
and improve overall competitiveness of businesses, ultimately driving economic
growth and community prosperity.INTRODUCTIONPage 159 of 207
The Trophy Club Economic Development Corporation
(EDC) is dedicated to driving economic progress within the
Town. Its core mission is to actively foster employment
opportunities and enhance the overall well-being of the
community by spearheading, developing, facilitating, and
financing projects in accordance with the Economic
Development Act.
In 2023, the EDC Board earmarked $300,000 to kickstart the TBG . This program
is designed with the aim of fostering enhancements both externally and internally,
as well as furnishing essential equipment to facilitate expansion and operational
efficiency. The overarching objective is to maintain our Small Town Charm and
stimulate customer growth within the Town.
The EDC places significant emphasis on thorough deliberation, ensuring that all
grants align with the best interests of the community and that the projected
benefits are effectively realized.
Each applicant will be viewed on a case-by-case bases to help businesses achieve
success in Trophy Club.BACKGROUNDPage 160 of 207
The TBG is a dynamic initiative aimed at fortifying local
businesses within the town. This program offers reimbursable
(75%) matching grants of up to $20,000 to support facade
enhancements, sign improvements, interior renovations,
equipment upgrades, and other critical investments. By
empowering businesses to make these vital improvements, the
EDC aims to bolster the Town's economic vitality, create a
more appealing business environment, and foster community
prosperity.
The program aims to facilitate well-thought-out improvements that harmoniously
incorporate essential storefront elements into a appealing identity, potentially
including provisions for establishing an accessible public entrance if necessary.
Additionally, it supports interior enhancements aimed at improving the overall
customer experience and the enhancement of existing signage or the construction
of new signage approved by the Town. While Town staff will offer guidance on
acceptable improvements, applicants are responsible for collaborating with
licensed architects and contractors to refine the conceptual design according to
the scope of work.OVERVIEWPage 161 of 207
While the Town will review all TBG applications that align
with the eligibility criteria, it places particular emphasis on
backing projects poised to yield a substantial positive influence
on both the Town and its economic landscape.
This includes generating increased business activity, making
significant financial investments, facilitating revitalization
efforts, and ensuring the retention or expansion of existing
employers.
Prior to participating in the program, applicants must ensure they are current
with all municipal tax obligations;
Applicants are required to have no Town liens recorded against any property
owned by them, encompassing, but not limited to, liens for weed control,
demolition, board-up/open structure, and outstanding payments;
Eligibility Criteria:ELIGIBILITY CRITERIAEligible applicants must either be property owners or tenants
situated within the Town of Trophy Club;
Tenants must obtain written approval from property owners
in order to participate in the program;
Page 162 of 207
Eligibility Criteria:
All applicants have to be located within Trophy Club;
All applicants are required to adhere to both state and local laws and
regulations governing licensing, permits, building codes, and zoning
requirements;
Excluded from consideration are government offices, residential properties,
home-based enterprises, religious organization, churches, as well as
establishments dealing in sexually-oriented or smoking paraphernalia
products;
Applicants must demonstrate financial stability and a clear plan for the
project's completion.ELIGIBILITY CRITERIAPage 163 of 207
Interior Renovations: Funding can be allocated for interior renovations, such as;
Remodeling enhancements that improve the customer experience,
General maintenance such as HVAC, plumbing, electrical, etc.
Equipment Purchases: Grants can cover the cost of purchasing new equipment
or upgrading existing machinery to increase operational efficiency and
productivity.
Signage: Grants can cover the cost of purchasing signage off site to promote and
market the their business.
Applications must be made prior to work beginning. No grants will be awarded
for work that has already started, in progress, or completed.ELIGIBILITY PROJECTSFaçade Improvements: Grants may be used to enhance the
exterior appearance of businesses, including;
Improvements to an existing exterior structure,
Improvements to public facing façade(s)
Signage
Seating
General building/property beautification including
landscape
Page 164 of 207
Any deviation from the approved grant project may result in the total or partial
withdrawal of the grant.
Grants are awarded as a single payment to the applicant, excluding sales tax. The
Town will not reimburse any sales tax on items purchased.
If an applicant is awarded a grant for any work performed pursuant to this
program and the work is altered for any reason within one year from the date of
construction, the applicant may be required to reimburse the Town of Trophy
Club immediately for the full amount of the grant.
Further, if a property is listed for sale and/or leased to a tenant for a purpose not
originally intended by the grant application within one year of reimbursement,
the applicant may be required to reimburse the Town of Trophy Club
immediately for the full amount of the grant.GRANT REQUIREMENTSWork must begin within six months from the date of the
award.
Grant funds are paid out on a reimbursement basis once
completed work has been verified by Town staff as compliant
with the plans proposed in the approved application.
Page 165 of 207
Each TBG application will be processed in accordance with
the following standards and procedures.
One of the prerequisites is furnishing documentation
confirming the absence of any outstanding property tax
payments for the property.
Applicants undertaking projects that encompass the
refurbishment of one or more existing structures must furnish a
comprehensive plan along with quotes and cost projections for
the renovations.
Furthermore, if a project is not approved for the intended fiscal
year, the application will be retained for consideration for up to
one year.
Interested businesses will complete and submit a application form, including
property owner written approval (if applicable) project details,
comprehensive plan, project cost, two quotes (if applicable), and a timeline
for completion.
The EDC will review applications and may approve applications based on
eligibility criteria and alignment with program goals.
The approved applications will then be reviewed by the Town Manager
before being submitted to the Town Council.
The application review process will take up to 60 days.
Selected businesses will be notified of their grant award and will receive
instructions on reimbursement procedures.
Approved businesses will sign a performance agreement, and will
be instructed on when to begin their proposed projects and
may seek reimbursement upon completion.
Application Process:APPLICATION PROCESSThe TBG will announce specific periods when
applications will be accepted from eligible businesses.
Page 166 of 207
Progress Reporting: Grantees will be required to submit regular progress
reports, including financial statements, photos, and updates on project
milestones.
Final Inspection: Upon project completion, a final inspection will be
conducted to ensure that the work meets the program's standards.
Reimbursement Process: Grantees will submit documentation for eligible
expenses, and reimbursement will be issued in accordance with the program's
guidelines.
Performance Requirements: Grantees will be required to fulfill performance
requirements set forth in the performance agreement, failure to meet the
specific requirements in the agreement will mean repayment of 100% of grant
dollars received.
Monitoring & Accountability
Process:MONITORING & ACCOUNTABILITYPage 167 of 207
As part of the consideration for any incentives, the Town will have the right to
review and verify the applicant’s financial statements and records related to the
project and the amount of any incentives that may be payable in any given year;
and conduct an on-site inspection of the project in order to verify compliance with
the terms and conditions of the TBG.
The Town Council retains sole authority to approve or deny
any TBG application and is under no obligation to approve
any application.
The Town retains the authority to reject an application while
offering suggestions for improvements that could lead to
future acceptance.
The Town of Trophy Club has the right to terminate any
agreement under the TBG if a participant is found to be in
violation of any conditions set forth in these guidelines.
The Town reserves the right to make adjustments regarding
conditions and parameters outlined in these guidelines.
Prioritization is given to established businesses over those
operational for a year or less.
The possibility exists to approve multiple projects for
businesses if additional funding remains available.ADDITIONAL INFORMATIONPage 168 of 207
ELIGIBLE AREATown of Trophy Club
Boundary Map
Page 169 of 207
APPLICATIONApplicant Name
Business Name
Business Address
Mailing
Address
Thrive Business Grant (TBG)
Application
Contact Number
E-mail Address
Building Owner
Name
Building
Name
Project Information
Project Site/
Address
Project
Type
Project
Description
Page 170 of 207
APPLICATIONHow will this
project benefit the
community?
How will this
project benefit your
business?
Project Expenditures Expenditure Total Total Grant Dollars
Requested for Expenditure
Project Cost
Thrive Business Grant (TBG)
Application
Page 171 of 207
APPLICATIONTotal Cost of
Project
Total Grant Dollars
Requesting
*25% of total cost of project is the responsibility of the applicant.
Number of
Employees
Number of Years in
Trophy Club
Business Information
Annual Revenue
Please ensure that the final project scope of work, along with accompanying pictures, drawings, and
any relevant documentation, is attached. This comprehensive package will play a crucial role in
conveying a cohesive narrative that will aid the EDC and Town staff in comprehending your vision
for the allocation of grant funds.
By signing this document, you affirm that you possess the requisite authority to seek funding for the
mentioned business, you will abide by the program guidelines, and that the information furnished is
true and accurate to the best of your knowledge.
Signature: _________________________________________________________________________
Printed Name: _____________________________________________________________________
Title: _____________________________________________________________________________
Date: ________________________________
Will this project create or retain jobs?Yes No
Thrive Business Grant (TBG)
Application
Page 172 of 207
Page 173 of 207
In-Person:
Town of Trophy Club
1 Trophy Wood Drive
Trophy Club, TX 76262
Via E-mail:
thrive@trophyclub.org
Please Return To:
Page 174 of 207
Town Council Meeting
May 28, 2024
Page 175 of 207
Thrive Business Grant
Page 176 of 207
Thrive Business Grant Program
The Thrive Business Grant (TBG) is an initiative aimed at supporting local businesses in Trophy
Club by offering reimbursable matching grants for improvement projects. The program seeks
to enhance the visual appeal and competitiveness of businesses, driving economic growth and
community prosperity.
Page 177 of 207
Key Points of the Thrive Business Grant
Objective and Funding:
•Economic Development: The Trophy Club Economic Development Corporation (EDC) aims to foster
economic progress, enhance employment opportunities, and improve community well-being.
•Funding: In 2023, the EDC allocated $300,000 to initiate the TBG program to support business
enhancements.
Grant Details:
•Grant Amount: Offers 75% matching grants up to $20,000.
•Eligible Projects: Façade improvements, sign enhancements, interior renovations, equipment upgrades,
and other critical investments.
•Reimbursement Basis: Grants are reimbursed after project completion and verification.
Page 178 of 207
Key Points of the Thrive Business Grant
Application and Eligibility:
•Applicants: Must be property owners or tenants (with property owner approval) within Trophy Club.
•Compliance: Applicants must be current on municipal taxes, with no liens, and must adhere to state and local laws.
•Exclusions: Government offices, residential properties, home-based businesses, religious organization, churches, and establishments dealing in sexually-oriented or smoking paraphernalia products are ineligible.
Application Process:
•Submission: Businesses submit detailed applications, including project plans, cost estimates, and timelines.
•Review: The EDC and Town Manager review applications, with final approval from the Town Council.
•Timeline: The review process takes up to 60 days, with work required to begin within six months of award.
Page 179 of 207
Key Points of the Thrive Business Grant
Monitoring and Accountability:
•Progress Reports: Regular updates on project milestones and expenses.
•Final Inspection: Verification of completed work.
•Performance Agreement: Grantees must meet specific requirements or repay the grant.
Conditions and Prioritization:
•Established Businesses: Priority is given to businesses operational for more than a year.
•Compliance: The Town Council can approve or deny applications, suggest improvements, and terminate
agreements if conditions are violated.
•Flexibility: The Town reserves the right to adjust guidelines and approve multiple projects if additional
funds are available.
Page 180 of 207
Thrive Business Grant
Page 181 of 207
TOWN COUNCIL COMMUNICATION
MEETING DATE: May 28, 2024
FROM:
AGENDA ITEM: Consider authorizing the Town Manager to negotiate and execute a facility
use agreement with the Trophy Club Municipal Utility District #1 for
recreational use of the Annex Building located at 1 Municipal Drive. (Chase
Ellis, Parks & Recreation Director)
BACKGROUND/SUMMARY: The Town of Trophy Club operates the Summer Adventure Camp
as the ultimate summer experience for kids, offering a wide range of activities and adventures.
Camp counselors provide a safe and nurturing environment where kids can make new friends,
learn new skills, and create lifelong memories.
For the past several years, Summer Adventure Camp was operated at Beck Elementary.
However, due to the school not being available this summer and rental cost escalations, it was
necessary for the Town to seek other facility use options for 2024 and beyond.
In partnership with the Trophy Club Municipal Utility District #1 ("District"), the Town has
developed an agreement to use the vacant Annex Building at 1 Municipal Drive. Under the
agreement, the Town will use the Annex Building for Summer Adventure Camp and other
recreational programs, to be determined. Use of this site offers new opportunities to build
recreational programming through Trophy Club Parks & Recreation. The District has offered to
allow the Town to use the Annex Building with no rent. The Town will be responsible for all
utilities at the location. The term of this agreement continues until December 31, 2025. The
Town and District will undertake a study to determine improvements to the Annex Building to
better accommodate recreational uses in the future.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: The cost of utilities at this location are estimated to be no more than $10,000
annually.
LEGAL REVIEW: Town Attorney Roggia has reviewed the facility use agreement as to form and
legality.
ATTACHMENTS:
1. Facility Use Agreement
Page 182 of 207
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to authorize the Town Manager to negotiate
and execute the facility use agreement with the Trophy Club Municipal Utility District #1 for
recreational use of the Annex Building located at 1 Municipal Drive.
Page 183 of 207
Page 1
FACILITY USE AGREEMENT
This Facility Use Agreement (“Agreement”) is entered into by and between the Town of
Trophy Club (the “Town”), a Texas municipal corporation, and Trophy Club Municipal Utility
District No. 1, (the “District”) a conservation and reclamation district of the State of Texas created
and operating under chapters 49 and 54 of the Texas Water Code. For convenience, the Town and
District may be referred to herein collectively as “parties” and individually as a “party.”
RECITALS
WHEREAS, pursuant to the terms of the Agreement Regarding Real Property Matters (the
“Real Property Agreement”) signed by the Town and the District and effective August 4, 2020,
District owns an approximate ______ acre tract of land, more particularly described on Exhibit
“A” attached hereto (“Property”); and
WHEREAS, the Town desires to utilize the Property to host summer camp and community
recreational programs for the public and to provide a recreational space for the public on the
Property; and
WHEREAS, the District desires to contract with the Town to permit the Town to utilize
the Property for these public purposes in accordance with the terms of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants set
forth in this Agreement, and for other good and valuable consideration, the receipt and sufficiency
of which are hereby acknowledged, the parties do hereby agree as follows:
I.
GRANT AND TERM OF AGREEMENT
1.1 Term. The District hereby grants to the Town the right to possess and use the Property for
an initial term commencing upon the Effective Date of this Agreement and terminating on
December 31, 2025. This Agreement may be renewed by mutual agreement of the parties.
1.2 Rent. There shall be no annual rent payment required for this Agreement. The
consideration for the use of the Property shall be other good and valuable consideration,
which is evidenced by the mutual promises and covenants set forth in this Agreement. Both
Parties acknowledge that the mutual promises and covenants from the other Party is
sufficient consideration for this Agreement.
1.3 Utilities. The Town shall be responsible for payment of all deposits and utility bills at the
Property, including but not limited to water, gas, electricity, sewer, garbage, janitorial,
telephone, and internet services.
1.4 Permissible Uses. The Town shall have the right to possession of the Property for use for
the purposes of programming a summer camp and community recreation programs. The
grassy, open area located to the East of the Annex Building shall be available for the
Page 184 of 207
Page 2
Town’s use for these purposes. The Town may use the Property for other purposes upon
prior approval by the District.
1.5 Town’s Duties. During the term of this Agreement, the Town shall maintain the natural
grass practice field on the Property, identified on Exhibit “B” to the Development
Agreement, and the Town shall provide access to all Town utilities. The Town will provide
the services in the same manner as it maintains Town parks but shall coordinate the
schedule so as not to conflict with District events.
1.6 Taxes. The District shall pay all ad valorem taxes (real property taxes), if any, and all
personal property/trade fixture taxes levied against the Property during the term of this
Agreement.
II.
OPERATION OF PROPERTY
2.1 Operations. The Town shall have daily control of the Property, including controlling and
granting to others access to and use of the Property, for the purposes allowed under this
Agreement.
2.2 Routine Maintenance of Property. The Town shall have the duty to perform daily
maintenance for operation of the Property (excluding work allocated to the District in
Section 4.1) in good order and condition, normal wear and tear excepted.
2.3 District’s Use of the Facilities. The District may arrange with the Town to reserve the
Property for events. The Town shall give priority to requests from the District to use the
Property if the request does not conflict with an already scheduled event.
2.4 Alterations/Improvements to the Property. If the Town desires to make any permanent
alterations, additions, improvements, or modifications to the Property or the improvements
on the Property, the Town shall obtain prior approval from the District.
III.
MAINTENANCE; CASUALTY
3.1 Maintenance. The District shall be responsible for maintaining the Property in a manner
to keep all permanent improvements on the Property in a state of good repair, including the
annex building and the parking areas. The District’s maintenance obligation under this
paragraph shall include any required repair of any structural issues and repair or
replacement of HVAC systems.
3.2 Casualty. If there is casualty damage to the Property, the District shall be responsible for
the repair, reconstruction, or replacement of the damaged improvements. If the Property
is subject to casualty damage, the District may terminate this Agreement.
Page 185 of 207
Page 3
IV.
INSURANCE
4.1 Insurance by the Town. Without limiting any of the other obligations or liabilities of the
Town, the Town agrees to purchase and maintain during the term of this Agreement, the
types and minimum amounts of insurance coverages listed below, together with the
coverage provisions and endorsements as indicated:
(a) Worker's Compensation Insurance. Worker's compensation coverage shall be
maintained for not less than the Texas Statutory limits.
(b) Commercial General (Public) Liability Insurance. Commercial General (Public)
Liability Insurance shall be maintained with a combined limit of $1,000,000 per
occurrence for bodily injury and property damage and an annual aggregate limit of
$2,000,000.
4.2 Insurance by District. Without limiting any of the other obligations or liability of the
District, the District agrees to purchase and maintain during the term of this Agreement
property insurance in an amount sufficient to cover the replacement value of the Property
and to provide coverage for bodily injury with a combined limit of $1,000,000 per
occurrence and an annual aggregate limit of $2,000,000.
V.
TERMINATION
5.1 Termination. This Agreement may not be terminated except in accordance with this
section.
(a) Termination for Convenience. This Agreement may be terminated by the District
or the Town for any reason with thirty (30) days notice to the other Party, subject
to the conditions in subsection (b).
(b) Rights Surviving Termination. If the District gives notice of termination between
January 1 and June 30 of each calendar year, the Town shall have a right, which
survives termination, to use the Property for a summer camp event in the months
of June through August in the same calendar year as the notice of termination was
given.
5.2 Effect of Termination/Expiration. Upon the termination or expiration of this Agreement,
the parties’ duties and obligations under this Agreement shall cease and the District shall
resume full control and use of the Property, except for rights or obligations that expressly
survive termination under the terms of this Agreement.
VI.
MISCELLANEOUS PROVISIONS
Page 186 of 207
Page 4
6.1 Entire Agreement. This Agreement, together with the exhibits, contains the entire
agreement of the Parties with respect to the subject matter hereof, and may not be varied,
amended, or superseded except by written agreement between the Parties hereto.
6.2 Assignment. This Agreement may not be assigned without the prior written consent of the
non-assigning Party, and any assignment without such consent shall be void.
6.3 Binding. This Agreement shall be binding on the Property and the parties and their
respective successors-in-interest.
6.4 Severability. In the event any term or provision of this Agreement is determined by a court
of competent jurisdiction to be illegal, invalid, or unenforceable under present or future
laws, the legality, validity, and enforceability of the remaining provisions of this
Agreement shall not be affected thereby and the remainder of this Agreement shall remain
in effect.
6.5 Notice. Any notice required to be given by this Agreement shall be deemed to have been
given within three days of depositing in the mail, if sent to the other party by United States
certified mail, return receipt requested, or upon receipt of the notice if sent by other
receipted delivery service, at the address listed below:
To Town: Town of Trophy Club
Attention: Town Manager
1 Trophy Wood Drive
Trophy Club, Texas 76262
With copy to: Dean Roggia
Town Attorney
Taylor, Olson, Adkins, Sralla & Elam, L.L.P.
6000 Western Place, Suite 200
Fort Worth, Texas 76107
To District: Trophy Club Municipal Utility District No. 1
Attn: General Manager
100 Municipal Drive
Trophy Club, Texas 76262
With copy to: Pamela Liston
General Legal Counsel
Liston Law Firm
P.O. Box 1882
Rowlett, TX 75030-1882
Page 187 of 207
Page 5
The parties may at any time change their respective address for notice purposes by
delivering a notice of change of address to the other party in accordance with this section.
6.8 Amendment. This Agreement may not be amended or modified except by written
amendment that is signed by both parties.
6.9 No Joint Venture. Nothing in this Agreement should be construed by the parties or by any
third party to create the relationship of principal and agent of a partnership, joint venture,
or employment—it being understood the parties are solely acting as independent parties
for the purpose of effecting the provisions of this Agreement. As such, neither party has
the authority to represent or to bind the other with respect to any third-party agreement or
proposal.
6.10 Governing Law/Venue. This Agreement shall be governed by the law of the State of Texas.
Venue for any legal action to interpret or enforce the terms of this Agreement shall lie in
Tarrant County, Texas.
6.11 Attorney’s Fees. In the event that it becomes necessary to take legal action to interpret or
enforce the terms of this Agreement, the prevailing party in such action shall be entitled to
recover reasonable attorney’s fees and costs of court from the non-prevailing party.
SIGNED on this _____ day of ____________________, 2024 to be effective on the
effective date.
TOWN OF TROPHY CLUB, TEXAS
By:
Name:
Title:
ATTEST
:
Date:
By:
Name:
Title:
TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO. 1
By:
Name:
Title:
ATTEST
:
Date:
By:
Name:
Title:
Page 188 of 207
Page 6
Printed Name:_______________________
Title: _____________________________
STATE OF TEXAS §
§
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority in and for Tarrant County, Texas, on this day
personally appeared _____________________, known to me to be the person and officer whose
name is subscribed to the foregoing instrument and acknowledged to me that he is the
_____________________ of ______________________, and that he/she is authorized by said
corporation to execute the foregoing instrument as the act of such corporation for the purposes and
consideration therein expressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the day of
, 2024.
__________________________________
Notary Public in and for the State of Texas
__________________________________
Type or Print Notary's Name
My Commission Expires:
______________________
Page 189 of 207
Page 7
Printed Name:_______________________
Title: _____________________________
STATE OF TEXAS §
§
COUNTY OF DENTON §
BEFORE ME, the undersigned authority in and for Tarrant County, Texas, on this day
personally appeared _____________________, known to me to be the person and officer whose
name is subscribed to the foregoing instrument and acknowledged to me that he is the
_____________________ of ______________________, and that he/she is authorized by said
corporation to execute the foregoing instrument as the act of such corporation for the purposes and
consideration therein expressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the day of
, 2024.
__________________________________
Notary Public in and for the State of Texas
My Commission Expires:
______________________
Page 190 of 207
Page 8
Exhibit A
Property Description
Page 191 of 207
TOWN COUNCIL COMMUNICATION
MEETING DATE: May 28, 2024
FROM: April Duvall, Director of Finance
AGENDA ITEM: Consider an ordinance amending the FY 2024 Budget, allocating funds for
Mayor & Town Council expenses, as well as Fire & EMS overtime expenses,
and establishing an effective date. (April Duvall, Director of Finance)
BACKGROUND/SUMMARY: The attached budget amendment represents the first proposed adj
ustment of the FY 2023-2024 Annual Budget. According to Section 9.06 of the Town Charter, “If
during or before the fiscal year the Town Manager certifies that there are available for
appropriation revenues in excess of those estimated in the budget, the Council by ordinance
may make supplemental appropriations for the year up to the amount of such excess.”
Transfers such as these are presented to the Town Council throughout the fiscal year in an
effort to resolve variances from the Annual Budget and reallocate resources to cover
unanticipated expenditures.
Upon approval, there will be a $91,569 increase in General Fund expenditures, raising the total
from $14,343,557 to $14,435,126.
Within the Town Secretary’s Office, expenses related to the Mayor and Town Council have
been reallocated to a newly established department numbered 150, designated as "Mayor &
Town Council". This modification does not result in a budget variance as funds are being
transferred from other appropriated budget lines.
The Fire and EMS Department's overtime budget will increase by $91,569, resulting in a total
overtime budget of $172,175. Originally approved at $80,606, this increase resulted from a
formula error in the budget document and is not an abnormal increase to these GL budget
lines. The overtime amount budgeted in FY 2023, the previous fiscal year, was $167,160. The
net increase will be divided between the Town of Trophy Club and Trophy Club MUD # 1. Town
staff has made the recommendation to Trophy Club MUD #1 that their budget be amended to
reflect the same.
These additional expenditures will be absorbed by excess revenues, as budgeted revenues
exceeded expenditures by $121,458.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: This change will result in an increase in General Fund expenditures, from
$14,343,557 to $14,435,126, an overall increase of $91,569.
Page 192 of 207
LEGAL REVIEW: Town Attorney, Dean Roggia, has reviewed the ordinance as to form and
legality.
ATTACHMENTS:
1. Ord 2024-XX Budget Amendment No 1 with exhibit
2. FY24 Approved Budget - Town Secretary's Office
3. FY24 Budget - Mayor & Council
4. FY24 Approved Budget - Fire and EMS
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the ordinance amending the FY
2024 Budget, allocating funds for Mayor & Town Council expenses, as well as Fire & EMS
overtime expenses, and establishing an effective date.
Page 193 of 207
TOWN OF TROPHY CLUB
ORDINANCE NO. 2024-XX
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, AMENDING THE TOWN’S ANNUAL
BUDGET FOR THE FISCAL YEAR BEGINNING ON OCTOBER 1,
2023, AND ENDING ON SEPTEMBER 30, 2024, AS ADOPTED
BY ORDINANCE NO. 2023-15, BY PROVIDING FOR
ADJUSTMENTS TO THE GENERAL FUND; PROVIDING THAT
EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN
ACCORDANCE WITH THE ANNUAL BUDGET, AS AMENDED;
PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas (the “Town”), is a home rule
municipality acting under its Town Charter adopted by the electorate pursuant to Article
XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code;
and
WHEREAS, the Town Council previously adopted its budget for the fiscal year
beginning on October 1, 2023, and ending on September 30, 2024 (the “Annual Budget”);
and
WHEREAS, the Annual Budget was adopted by Ordinance No. 2023-15 on
September 11, 2023; and
WHEREAS, after the Town Council’s approval of the Annual Budget, unexpected
needs have arisen which require amendment of the Annual Budget; and
WHEREAS, Town Charter Sec. 9.13 and Section 102.010 of the Texas Local
Government Code allow the Town to amend its Annual Budget as deemed necessary for
any municipal purpose; and
WHEREAS, the Town is also allowed to amend its Annual Budget for emergency
appropriations to meet a pressing need for public expenditure to protect the public health,
safety, and welfare as a result of unusual and unforeseen conditions; and
WHEREAS, the Town Council has determed that an amendment to the Annual
Budget pursuant to this Ordinance is a public necessity and in the best interest of the
public health and general welfare of the Town and its citizens.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
Page 194 of 207
ORD 2024-xx Page 2 of 4
SECTION 1.
All of the above premises are hereby found to be true and correct factual and
legislative determinations of the Town and are hereby approved and incorporated into the
body of this Ordinance as if copied in their entirety.
SECTION 2.
The Annual Budget of the Town for the fiscal year beginning on October 1, 2023,
and ending on September 30, 2024, as adopted by Ordinance No. 2023-15, is hereby
amended to provide for adjustments to the General Fund, as shown in Exhibit “A,” which
is attached hereto and incorporated herein, and expenditures for said fiscal year shall be
made in accordance with the Annual Budget, as amended.
SECTION 3.
The expenditures and amendments authorized by this Ordinance are necessary
to meet unusual and/or unforeseen conditions or circumstances that could not have been
included in the original budget through the use of reasonably diligent thought and
attention.
SECTION 4.
A true and correct copy of this Ordinance showing the approved budget
amendments shall be filed with the Town Secretary and in the office of the County Clerk
as required by Section 102.009 of the Local Government Code.
SECTION 5.
This Ordinance shall be cumulative of all other provisions of ordinances of the
Town, except where the provisions of this Ordinance are in direct conflict with the
provisions of such ordinances, in which event the conflicting provisions of such
ordinances are hereby repealed.
SECTION 6.
It is hereby declared to be the intention of the Town Council that the phrases,
clauses, sentences, paragraphs, and sections of this Ordinance are severable, and if any
phrase, clause, sentence, paragraph, or section of this Ordinance should be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction,
such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences,
paragraphs, or sections of this Ordinance, since the same would have been enacted by
the Town Council without incorporation in this Ordinance of such unconstitutional phrase,
clause, sentence, paragraph, or section.
SECTION 7.
Page 195 of 207
ORD 2024-xx Page 3 of 4
This Ordinance shall be in full force and effect from and after its date of passage
and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 28th day of May, 2024.
APPROVED:
Jeannette Tiffany, Mayor
ATTEST:
Tammy Dixon, Town Secretary
APPROVED AS TO FORM:
Dean Roggia, Town Attorney
Page 196 of 207
ORD 2024-xx Page 4 of 4
Exhibit “A”
Town of Trophy Club
Budget Amendment No. 1
Page 197 of 207
Department Line Item Line Item Description Budget Total Recommended Change Amended Budget Section 1Town Manager's Office:01‐140‐79900Contingency 125,000$ (4,000)$ 121,000$ Total Town Manager's Office:125,000$ (4,000)$ 121,000$ Town Secretary's Office:01‐145‐70600Mayor/Council Expense 12,000$ (12,000)$ ‐$ (Mayor/Council moved to department 150)Total Town Secretary's Office:12,000$ (12,000)$ ‐$ Mayor/Town Council:01‐150‐68600Meetings‐$ 2,000$ 2,000$ 01‐150‐70100Office Supplies‐$ 1,750$ 1,750$ 01‐150‐70600Mayor/Town Council‐$ 12,250$ 12,250$ Total Mayor/Town Council:‐$ 16,000$ 16,000$ Fire/EMS:Overtime 80,606$ 91,569$ 172,175$ 01‐255/256‐50100Total Fire/EMS:80,606$ 91,569$ 172,175$ 91,569$ FY24 BUDGET AMENDMENT #1:Total Expenditure IncreasePage 198 of 207
TownSecretary's
Office
FY2021
ACTUAL
FY2022
AMENDED
FY2022
ACTUAL
FY2023
AMENDED
BUDGET
FY2023
ESTIMATE
FY2024
KWdED
FY2025
PROJECTED
FY2026
PROJECTED
Personnel
Salaries Ͳ$ Ͳ$ Ͳ$ Ͳ$ Ͳ$147,904$150,862$153,879
Overtime ͲͲͲͲͲͲͲͲ
Longevity ͲͲͲͲͲͲͲͲ
AnnualStipend ͲͲͲͲͲͲͲͲ
CertificationPay ͲͲͲͲͲ2,4002,4482,497
CellPhoneStipend ͲͲͲͲͲ900900900
Retirement ͲͲͲͲͲ19,53819,92920,327
MedicalInsurance ͲͲͲͲͲ31,49532,12532,768
DentalInsurance ͲͲͲͲͲ2,4692,5182,568
VisionInsurance ͲͲͲͲͲ516527537
LifeInsurance&Other ͲͲͲͲͲ9931,0131,033
SocialSecurityTaxes ͲͲͲͲͲ9,1709,3539,541
MedicareTaxes ͲͲͲͲͲ2,1452,1872,231
UnemploymentTaxes ͲͲͲͲͲ504514524
WorkersCompensation ͲͲͲͲͲ606619631
PreͲEmploymentPhysicals/Testing ͲͲͲͲͲͲͲͲ
AutoAllowance ͲͲͲͲͲͲͲͲ
EmployeeRelations ͲͲͲͲͲͲͲͲ
TotalPersonnel $Ͳ$Ͳ$Ͳ $Ͳ $Ͳ $218,640$222,995$227,437
Services/Supplies
ProfessionalOutsideServices Ͳ$ Ͳ$ Ͳ$ Ͳ$ Ͳ$ Ͳ$ Ͳ$ Ͳ$
RecordsManagement ͲͲͲͲͲ3,7503,8253,902
Elections ͲͲͲͲͲ21,50021,93022,369
Lobbying ͲͲͲͲͲͲͲͲ
Advertising ͲͲͲͲͲͲͲͲ
Printing ͲͲͲͲͲ100102104
Schools&Training ͲͲͲͲͲ3,2503,3153,381
ServiceCharges&Fees ͲͲͲͲͲͲͲͲ
Communications/Pagers/Mobiles ͲͲͲͲͲ100102104
EquipmentMaintenance ͲͲͲͲͲͲͲͲ
Dues&Membership ͲͲͲͲͲ385393401
Travel&PerDiem ͲͲͲͲͲ1,0001,0201,040
Meetings ͲͲͲͲͲ200204208
OfficeSupplies ͲͲͲͲͲ1,3001,3261,353
Postage ͲͲͲͲͲ505152
Publications/Books/Subscriptions ͲͲͲͲͲͲͲͲ
Mayor/CouncilExpense ͲͲͲͲͲ12,00012,00012,000
SmallEquipment ͲͲͲͲͲͲͲͲ
Furniture/Equipment<$5,000 ͲͲͲͲͲͲͲͲ
ContingencyExpense ͲͲͲͲͲͲͲͲ
MiscellaneousExpense ͲͲͲͲͲͲͲͲ
TotalServices/Supplies Ͳ$ Ͳ$ Ͳ$ Ͳ$ Ͳ$43,635$44,268$44,913$
TotalExpenditures $Ͳ $Ͳ$Ͳ $Ͳ $Ͳ $262,275$267,263$272,350
POSITIONTITLE FY2023 FY2024
TOWNSECRETARY 0.00 1.00
RECORDSANALYST 0.00 1.00
TOTALFTEs 0.00 2.00
PERSONNELSCHEDULE
MovedFromTownManager
Departmenttotheirown
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
FY24 Adopted Budget 15
Page 199 of 207
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
Mayor & Council FY 2022
ACTUAL
FY 2023
AMENDED
FY 2023
ACTUAL
FY 2024
AMENDED
FY 2024
ESTIMATE
FY 2025
PROPOSED
FY 2026
PROJECTED
FY 2027
PROJECTED
Personnel
Salaries ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
Longevity ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Stipend ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Retirement ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Medical Insurance ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Dental Insurance ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Vision Insurance ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Life Insurance & Other ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Social Security Taxes ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Medicare Taxes ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Unemployment Taxes ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Workers' Compensation ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Total Personnel ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
Services/Supplies
Professional Outside Services ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
Legal Notices ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Schools & Training ‐ ‐ ‐ 12,250 ‐ 12,250 12,250 12,250
Communications/Pagers/Mobiles ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Dues & Membership ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Travel & Per Diem ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Meetings ‐ ‐ ‐ 2,000 ‐ 2,000 2,040 2,081
Office Supplies ‐ ‐ ‐ 1,750 ‐ 1,750 1,785 1,821
Postage ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Publications/Books/Subscriptions ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Miscellaneous Expense ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
Total Services/Supplies ‐$ ‐$ ‐$ 16,000$ ‐$ 16,000$ 16,075$ 16,152$
Total Expenditures ‐$ ‐$ ‐$ 16,000$ ‐$ 16,000$ 16,075$ 16,152$
Page 200 of 207
Emergency Medical
Services
FY 2021
ACTUAL
FY 2022
AMENDED
BUDGET
FY 2022
ACTUAL
FY 2023
AMENDED
BUDGET
FY 2023
ESTIMATE
FY 2024
KWdED
FY 2025
PROJECTED
FY 2026
PROJECTED
Personnel
Salaries 695,169$ 728,028$ 727,016$ 745,734$ 873,107$ 950,494$ 969,503$ 988,893$
Part-Time 49,275 50,078 37,954 50,000 29,779 50,000 51,000 52,020
Merits - 13,550 - 35,337 - - - -
Overtime 116,040 84,405 128,568 83,580 163,352 40,303 41,109 41,931
Longevity 7,343 7,254 7,574 7,607 6,916 7,441 7,590 7,742
Annual Stipend 1,875 - - - - - - -
Certification 10,177 11,438 8,278 10,838 10,547 11,250 11,475 11,705
Cell Phone Stipend - 1,800 1,082 900 1,430 1,350 900 900
Retirement 111,244 110,223 113,615 115,753 139,119 130,884 133,502 136,172
Medical Insurance 74,926 74,102 64,889 91,140 81,160 79,022 80,602 82,214
Dental Insurance 5,436 5,582 3,968 6,544 3,777 4,472 4,561 4,653
Vision Insurance 507 539 506 631 605 594 606 618
Life Insurance & Others 4,511 5,635 3,213 5,638 4,141 3,921 3,999 4,079
Social Security Taxes 51,644 52,084 53,569 53,339 38,964 61,194 62,418 63,666
Medicare Taxes 12,082 12,182 12,560 12,474 9,881 14,311 14,598 14,890
Unemployment Taxes 4,847 2,394 209 2,520 124 2,520 2,570 2,622
Workers' Compensation 17,868 17,816 20,249 19,810 55,000 58,584 59,756 60,951
Pre-Employment Physicals/Testing 3,938 5,960 5,939 - 5,315 - - -
Total Personnel $ 1,166,882 $ 1,183,070 $ 1,189,189 $ 1,241,845 $ 1,423,218 $ 1,416,339 $ 1,444,189 $ 1,473,055
Services/Supplies
Professional Outside Services 3,314$ 1,750$ 187,170$ 1,750$ 1,750$ 1,750$ 1,785$ 1,821$
Physicals & Testing - - - - - 7,000 7,000 7,000
Software & Support - - - - - 11,085
Collection Fees 11,841 20,000 2,532 - - - - -
Hazmat Disposal 51 240 154 240 240 240 245 250
Radios 1,339 2,250 2,138 1,500 1,500 1,500 1,530 1,561
Schools & Training 1,249 9,205 2,135 9,205 9,205 9,205 9,389 9,577
Electricity 5,530 8,400 5,853 8,400 8,400 8,400 8,568 8,739
Water 3,734 4,000 3,318 4,000 4,000 4,000 4,080 4,162
Communications/Pagers/Mobiles 5,033 4,510 6,032 4,510 7,062 4,510 4,600 4,692
Building Maintenance 2,373 3,000 4,093 3,000 9,776 3,000 3,060 3,121
Vehicle Maintenance 8,091 10,265 10,659 10,265 10,265 12,335 12,582 12,834
Equipment Maintenance 6,019 12,919 12,943 12,919 12,919 12,919 13,177 13,441
Emergency Management 1,000 4,582 11,392 4,582 4,582 4,582 4,674 4,767
Dispatch - Denton County 3,946 4,020 4,021 5,061 5,061 5,622 5,734 5,849
Dues & Membership 1,135 3,406 1,780 3,406 3,406 3,406 3,474 3,544
Flags & Repairs - - - 11,000 11,220 11,444
Travel & Per Diem 2,819 5,326 4,224 5,326 6,436 5,326 5,433 5,541
Meetings 434 750 735 750 750 750 765 780
Safety Programs - 2,650 - 1,500 1,500 1,500 1,530 1,561
Office Supplies 411 600 312 600 600 600 612 624
Postage 3 100 49 100 100 100 102 104
Publications/Books/Subscriptions 297 300 - 300 300 300 306 312
Fuel 3,620 13,265 6,287 13,265 13,265 13,265 13,530 13,801
Uniforms 7,623 9,645 9,082 9,645 9,645 9,645 9,838 10,035
Medical Control 19,755 20,658 20,535 21,278 21,278 21,598 22,030 22,471
Pharmacy 4,429 6,500 4,815 6,695 6,695 7,030 7,171 7,314
Oxygen 1,381 2,000 1,114 2,060 2,060 2,060 2,101 2,143
Safety Equipment/Protective Clothing - - - 20,000 20,000 20,000 20,400 20,808
Disposable Supplies 10,160 11,800 10,943 12,154 12,154 12,518 12,768 13,024
TOWN OF TROPHY CLUB, TEXAS
AAnnual Program of Services
FY24 Adopted Budget 19
Page 201 of 207
Emergency Medical
Services
FY 2021
ACTUAL
FY 2022
AMENDED
BUDGET
FY 2022
ACTUAL
FY 2023
AMENDED
BUDGET
FY 2023
ESTIMATE
FY 2024
KWdED
FY 2025
PROJECTED
FY 2026
PROJECTED
Small Equipment 5,474 10,800 8,263 23,046 23,046 10,800 11,016 11,236
Maintenance Supplies - 300 64 1,500 1,500 1,500 1,530 1,561
Miscellaneous Expense 55,814 2,000 1,654 2,000 2,000 2,000 2,000 2,000
Total Services/Supplies $ 166,875 $ 175,241 $ 322,297 $ 189,057 $ 199,495 $ 209,546 $ 202,251 $ 206,116
Capital
Equipment 1,262$ -$ -$ -$ -$ -$ -$ -$
Capital Expenses (631) 50,000 39,706 - - - - -
Total Capital $ 631 $ 50,000 $ 39,706 $ - $ - $ - $ - $ -
Total Expenditures $ 1,334,387 $ 1,408,311 $ 1,551,192 $ 1,430,902 $ 1,622,714 $ 1,625,885 $ 1,646,439 $ 1,679,170
POSITION TITLE FY23 FY24
FIRE CHIEF 0.50 0.50
FIRE MARSHAL/DEPUTY CHIEF 0.50 0.50
FIRE CAPTAIN 1.50 1.50
FIREFIGHTER-PARAMEDIC 4.50 4.50
FIREFIGHTER-EMT-P 0.50 0.50
DRIVER/ENGINEER 1.50 1.50
SENIOR ADMINISTRATIVE ASSISTANT 0.50 0.50
PART TIME FF 6.00 6.00
TOTAL FTEs 15.50 15.50
PERSONNEL SCHEDULE
TOWN OF TROPHY CLUB, TEXAS
AAnnual Program of Services
FY24 Adopted Budget 20
Page 202 of 207
Fire FY 2021
ACTUAL
FY 2022
AMENDED
FY 2022
ACTUAL
FY 2023
AMENDED
BUDGET
FY 2023
ESTIMATE
FY 2024
KWdED
FY 2025
PROJECTED
FY 2026
PROJECTED
Personnel
Salaries $ 697,489 $ 728,028 $ 693,010 $ 745,734 $ 867,427 $ 950,494 $ 969,503 $ 988,893
Part-Time 49,275 50,078 37,954 50,000 29,779 50,000 51,000 52,020
Merits - 13,550 - 35,337 - - - -
Overtime 115,592 84,405 128,564 83,580 142,736 40,303 41,109 41,931
Longevity 7,343 7,254 7,574 7,607 6,916 7,441 7,590 7,742
Annual Stipend 1,875 - - - - - - -
Certification 10,176 11,438 8,277 10,838 10,546 11,250 11,475 11,705
Cell Phone Stipend - 1,800 1,082 900 1,430 1,350 1,350 1,350
Retirement 113,794 110,223 109,271 115,753 136,667 130,884 133,502 136,172
Medical Insurance 76,715 74,102 64,881 91,140 80,337 82,322 83,968 85,648
Dental Insurance 5,559 5,581 3,959 6,544 3,728 8,808 8,984 9,164
Vision Insurance 513 539 498 631 592 1,980 2,020 2,060
Life Insurance & Others 4,633 5,635 3,195 5,638 4,096 3,921 3,999 4,079
Social Security Taxes 52,773 52,084 51,451 53,339 38,956 61,194 62,418 63,666
Medicare Taxes 12,338 12,182 12,057 12,474 9,874 14,311 14,598 14,890
Unemployment Taxes 4,993 2,394 207 2,520 123 2,520 2,570 2,622
Workers' Compensation 17,868 17,816 20,249 19,810 19,810 58,584 59,756 60,951
Pre-Employment Physicals/Testing 4,078 5,960 4,342 - 5,785 - - -
Tuition Reimbursement 5,074 8,290 4,043 - 2,646 7,000 7,140 7,283
Total Personnel $ 1,180,087 $ 1,191,359 $ 1,150,614 $ 1,241,845 $ 1,361,448 $ 1,432,360 $ 1,460,981 $ 1,490,173
Services/Supplies
Professional Outside Services $ 1,567 $ 1,750 $ 40,504 $ 1,750 $ 1,750 $ 1,750 $ 1,785 $ 1,821
Physicals/Testing - - - - - 7,000 7,000 7,000
Software & Support 12,354 17,164 14,564 17,164 18,496 11,085 11,307 11,533
Tax Administration 1,521 1,605 1,542 1,600 1,579 1,600 1,632 1,665
Advertising - 1,500 - 1,000 - 200 204 208
Printing 280 500 266 300 249 1,100 1,122 1,144
Schools & Training 9,478 19,900 11,449 19,900 19,900 19,900 20,298 20,704
Electricity 5,530 8,400 5,853 8,400 9,094 8,400 8,568 8,739
Water 3,734 4,000 3,318 4,000 4,489 4,000 4,080 4,162
Communications/Pagers/Mobiles 14,692 16,691 18,816 16,691 18,389 16,691 17,025 17,365
Building Maintenance 25,176 43,261 55,628 22,200 42,512 37,200 37,944 38,703
Vehicle Maintenance 17,136 40,800 24,128 40,800 41,311 49,029 50,010 51,010
Equipment Maintenance 10,241 18,715 11,155 18,715 19,063 18,715 19,089 19,471
Emergency Management 1,000 1,000 - 1,000 1,000 1,000 1,020 1,040
Dispatch - Denton County 3,946 4,020 4,021 5,061 5,061 5,622 5,734 5,849
Dues & Membership 20,417 20,337 19,154 20,337 20,337 27,242 27,787 28,343
Flags & Repairs 215 - - - - - - -
Travel & Per Diem 8,236 14,510 17,410 14,510 14,924 14,510 14,800 15,096
Office Supplies 327 500 267 500 535 500 510 520
Printer Supplies 1,007 1,400 1,371 1,600 1,877 2,600 2,652 2,705
Postage 73 100 65 100 112 100 102 104
Publications/Books/Subscriptions 297 350 - 350 350 350 357 364
Fuel 8,997 12,215 12,141 12,225 12,879 12,225 12,470 12,719
Uniforms 7,850 9,645 9,129 9,645 10,847 9,645 9,838 10,035
Safety Equipment/Protective Clothing 8,970 27,700 16,026 40,000 40,057 40,000 40,800 41,616
Disposable Supplies - - 46 - 35 - - -
TOWN OF TROPHY CLUB, TEXAS
AAnnual Program of Services
FY24 Adopted Budget 21
Page 203 of 207
Fire FY 2021
ACTUAL
FY 2022
AMENDED
FY 2022
ACTUAL
FY 2023
AMENDED
BUDGET
FY 2023
ESTIMATE
FY 2024
KWdED
FY 2025
PROJECTED
FY 2026
PROJECTED
Small Equipment 161 4,950 4,705 9,542 11,148 4,950 5,049 5,150
Hardware 1,106 4,458 2,504 4,458 4,458 4,458 4,547 4,638
Maintenance Supplies 375 1,500 1,648 1,500 1,772 1,500 1,530 1,561
Miscellaneous Expense 3,562 4,000 3,954 4,000 4,100 4,000 4,080 4,162
Programs & Special Projects 9,649 16,931 16,402 16,931 18,538 16,931 17,270 17,615
Total Services/Supplies $ 177,895 $ 297,902 $ 296,067 $ 294,279 $ 324,860 $ 322,303 $ 328,609 $ 335,042
Capital
Equipment $ - $ - $ - $ - $ - $ - $ - $ -
Capital Replacement - - - - - 6,500 - -
Capital Expenses (Will come from - - - - - - - -
Total Capital $ - $ - $ - $ - $ - $ 6,500 $ - $ -
Total Expenditures $ 1,357,983 $ 1,489,261 $ 1,446,681 $ 1,536,124 $ 1,686,308 $ 1,761,163 $ 1,789,590 $ 1,825,215
POSITION TITLE FY23 FY24
FIRE CHIEF 0.50 0.50
FIRE MARSHAL/DEPUTY CHIEF 0.50 0.50
FIRE CAPTAIN 1.50 1.50
FIREFIGHTER-PARAMEDIC 4.50 4.50
FIREFIGHTER-EMT-P 0.50 0.50
DRIVER/ENGINEER 1.50 1.50
SENIOR ADMINISTRATIVE ASSISTANT 0.50 0.50
PART TIME FF 6.00 6.00
TOTAL FTEs 15.50 15.50
PERSONNEL SCHEDULE
TOWN OF TROPHY CLUB, TEXAS
AAnnual Program of Services
FY24 Adopted Budget 22
Page 204 of 207
TOWN COUNCIL COMMUNICATION
MEETING DATE: May 28, 2024
FROM: Brandon Wright, Town Manager
AGENDA ITEM: Consider approval of the 2024 Strategic Plan Outline. (Brandon Wright, Town
Manager)
BACKGROUND/SUMMARY: The Town's strategic planning process commenced in January
2024. During the Council Retreat, the Council advised the Town Manager and Executive staff to
draft a strategic plan to guide community discussions. In March, the executive team developed
seven focus areas and nineteen objectives for the Town's 5 to 20-year plan.
To maximize community engagement, the Town Manager produced a short video promoting
two feedback options: a community survey and five community focus group sessions. In April, a
survey was launched to gather residents' feedback on prioritizing the focus areas and
objectives. Shortly after, more in-depth discussions were held with boards and commissions,
residents, the Municipal Utility District, and the school district. The survey received an excellent
response, with 127 participants. The five focus groups included 22 board and commission
members, 2 school district principals, 3 MUD Directors, and 21 residents, totaling 48
participants.
Analyzing the data from the survey and focus groups provided valuable insights that helped
refine the focus areas, better understand community preferences, and shape the objectives for
Fiscal year 2024-2025. Based on feedback from the community, the following items were
changed in the new Strategic Plan Outline that is attached to this report.
1. The number of focus areas was reduced from seven to five. The two focus areas
eliminated from the list were "Delivering Service with Excellence" and "Sharing our
Authentic Story." Based on community feedback, these focus areas did not resonate
well with residents' perspectives of what major focus areas should be planned for and
reported to the community to drive future success in Trophy Club. Feedback also
indicated that these were areas to be planned for and addressed by Town management
without additional need for larger community support.
2. The focus area definitions were modified to improve intended focus and to minimize
confusion. For example, in the focus area of "Prioritize Public Safety," residents felt that
safeguarding lives should be more prominent in the definition when compared to
protecting property. Additionally, since "innovative and proactive measures" was seen
as vague, that wording was removed.
Page 205 of 207
3. In the focus area of "Strengthen Infrastructure," several residents noted the absence of
better coordinated utility work by franchise partners. The focus area has been updated
to reflect this purpose, in addition to an objective created to capture this element.
4. In the focus area of "Upholding Housing Standards," a new objective was listed to
improve aging in place options for residents. This idea was introduced multiple times in
the focus groups.
5. In the focus area of "Promote Quality of Life," an additional objective was added to
capture beautifying community spaces and medians as this topic was introduced
multiple times in focus groups and in survey results.
Following Council approval of the Strategic Plan Outline, the Town Council and staff will
develop initiatives for each of the 18 objectives listed in the outline. Initiatives are expected to
be developed during a two-day retreat on June 6 and June 7 followed by work plan goals that
will be developed through the end of September.
BOARD REVIEW/CITIZEN FEEDBACK: Citizen feedback in the Strategic Plan process has been
robust. Staff conducted an online survey that received127 participants. Five focus groups
included 22 board and commission members, 2 school district principals, 3 MUD Directors, and
21 residents, totaling 48 participants. Their feedback has been incorporated into the attached
Strategic Plan Outline.
FISCAL IMPACT: There is no fiscal impact associated with this agenda item.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Strategic Plan Outline
ACTIONS/OPTIONS:
Staff recommends that the Town Council move to approve the 2024 Strategic Plan Outline.
Page 206 of 207
Page 207 of 207