04.22.2024 TC MinutesTown of Trophy Club Town Council Meeting Minutes
April 22, 2024, 6:00 p.m., Work Session and Regular Meeting
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL WORK SESSION TO ORDER
Mayor Tiffany called the work session to order at 6:00 p.m.
COUNCILMEMBERS PRESENT
Jeannette Tiffany, Mayor
Dennis Sheridan, Mayor Pro Tem
Stacey Bauer, Councilmember Place 1
Steve Flynn, Councilmember Place 6
LuAnne Oldham, Councilmember Place 5
Jeff Beach, Councilmember Place 2
Karl Monger, Councilmember Place 4 (arrived at 7:00 p.m.)
STAFF MEMBERS PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Dean Roggia, Town Attorney
Jason Wise, Fire Chief
April Duvall, Director of Finance
Matt Cox, Director of Community Development
Denise Deprato, Director of Human Resources
Chase Ellis, Director of Parks and Recreation
Tamara Smith, Assistant to the Town Manager
Patrick Arata, Chief of Police
WORK SESSION ITEM
1. Discussion on infrastructure improvement options to address flooding on
Inverness Drive, from Indian Creek to Inverness Drive. (Matt Cox, Community
Development Director & Philip Varughese, TNP Engineering)
Mayor Pro Tem Sheridan, stated he did not want to give the appearance of a
conflict of interest since he resides in the area and left the dais.
Matt Cox introduced Philp Varughese and Sawyer Maness of Teague Nall Perkins
(TNP) who provided a presentation on the Inverness Drive Drainage Study which included
three alternatives for drainage improvements.
A discussion ensued regarding the alternatives, funding deadline under the
America Rescue Plan Act (ARPA) and construction timelines.
The consensus of the Town Council was to move forward with Alternative 3.
Town Council Regular Meeting Minutes -April 22, 2024
Page 2
ADJOURN
Mayor Tiffany adjourned the work session at 6:41 p.m.
CALL REGULAR MEETING TO ORDER
Mayor Tiffany called the regular meeting to order at 7.00 p.m.
INVOCATION
Jeff Brooks, Lake Cities Church of Christ, led the invocation.
PLEDGES
Flags.
Councilmember Beach led the Pledge of Allegiances to the American and Texas
PUBLIC COMMENTS
There were none.
PRESENTATIONS
2. Conduct a Police Department badge pinning ceremony. (Patrick Arata, Police
Chief)
Chief Arata welcomed new police officer Meeko Spainhower and newly promoted
Sergeant Levi Cobler. Mayor Tiffany provided the Oaths of Office and the badge pinning
ceremony followed.
COMMUNITY SPOTLIGHT
3. Proclamation — National Day of Prayer
Mayor Tiffany read aloud the proclamation and presented it to Irma Thomas,
National Day of Prayer Task Force Coordinator.
4. Proclamation — Public Employee Recognition Week
Councilmember Flynn read aloud the proclamation and presented it to Town
Manager Wright on behalf of the employees.
Town Council Regular Meeting Minutes -April 22, 2024 Page 3
5. Working for You ... Trophy Club
a) Update from Town Council Members
Councilmember Flynn stated he appreciated the collaboration between Town staff
and the Trophy Club Women's Club regarding the rescheduling of the Spring Garage Sale
over the past weekend.
Mayor Pro Tem Sheridan stated the Trophy Club Police Department was nearly
completely staffed with special thanks to Denise Deprato, Director of Human Resources
and Police Chief Arata.
Councilmember Oldham spoke about a recent update she received from Dianne
Edmondson on the Precinct 4 Transportation Update.
Mayor Tiffany addressed the importance of maintaining connectivity within Trophy
Club. She introduced the distribution of "Get Connected" cards, which, upon scanning,
directs individuals to the Get Connected webpage on the Trophy Club Website. This
platform offers various channels through which communication with residents is
disseminated.
b) Update from Town Manager
Town Manager Wright provided the following updates:
• Starting April 24th residents can contribute to the Trophy Club Strategic Plan by
completing a survey.
• On April 25, 2024, from 4:00 - 5:00 p.m. at HWY 114 bridge, citizens can honor
the Medal of Honor motorcade escorting American Heros to events in Gainesville,
Texas.
• The Trophy Club Police Department will hold two Identity Theft Protection sessions
on April 25t", in partnership with the Identity Theft Resource Center at Church of
Jesus Christ of Latter -Day Saints.
• April 26th, a Special Planning and Zoning Commission meeting will be held
followed by a special meeting of the Town Council at 10.30 a.m.
• Trophy Club Park will be closed to motorized activity on Friday, April 26th, through
2 pm on the 27th for litter pick up by volunteers from Charles Schwab on Friday
and students from Byron Nelson on Saturday.
• The annual Community Clean -Up Event will take place at the Byron Nelson High
School parking lot on April 27th, 8:00 a.m. — 12:00 p.m.
Town Council Regular Meeting Minutes -April 22, 2024
Page 4
• K9 Indy retired from service on March 26th; celebration planned during the May
13th Town Council meeting.
• May 4th , 10:00 a.m. —12:00 p.m. Touch A Truck event at Independence Park East.
• May 9th, 6:00 p.m. Economic Development Corporation Meeting
• May 10-12th, Trophy Club Women's Club will be hosting their Annual Art& Garden
Festival in Trophy Club's Town Center.
c) Quick Civic Tip
Town Attorney, Dean Roggia, provided an overview on canvassing a general
election.
CONSENT AGENDA
6. Consider approval of the April 8, 2024, Town Council Work Session and Regular
Meeting Minutes. (Tammy Dixon, Town Secretary)
7. Consider a resolution authorizing the transfer of retired K-9 Officer Indy to
Sergeant Barry Sullivan. (Patrick Arata, Police Chief). The caption of the resolution
reads as follows:
RESOLUTION 2024-06
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, AUTHORIZING THE TRANSFER OF RETIRED K-9 OFFICER "INDY" TO
SERGEANT BARRY SULLIVAN; AND PROVIDING AN EFFECTIVE DATE.
8. Consider authorizing the Town Manager to negotiate and execute an Interlocal
Cooperative Agreement with Denton County for the Shared Governance
Communications &Dispatch Services System for Police and Fire. (Partick Arata,
Police Chief &Jason Wise, Fire Chief)
Councilmember Beach moved to approve Consent Items 6-8. Mayor Pro Tem
Sheridan seconded the motion.
VOTE ON THE MOTION
AYES: Bauer, Flynn, Sheridan, Tiffany, Beach, Monger, Oldham
NAYES: None
VOTE: 7-0
Town Council Regular Meeting Minutes -April 22, 2024
Page 5
PUBLIC HEARINGS
9. Public hearing and consider an ordinance granting a Specific Use Permit
authorizing alcohol beverage sales for on -premise consumption in conjunction with
a restaurant use at Thai Taste Restaurant located at 2300 E Highway 114, #600
and approximately 230 feet of SH 114. (Matt Cox, Community Development
Director)
Mayor Tiffany opened the public hearing at 7.35 p.m.
Matt Cox, Director of Community Development, provided an overview of the
request stating the application was in compliance with the Town's regulations.
Chairman Biggs of the Planning and Zoning Commission stated the Commission
unanimously recommended approval of this request.
No one spoke in favor or opposition.
Mayor Tiffany closed the public hearing at 7.37 p.m.
Councilmember Beach moved to approve Ordinance 2024-04 granting a Specific
Use Permit authorizing alcohol beverage sales for on -premise consumption in conjunction
with a restaurant use at Thai Taste Restaurant located at 2300 E Highway 114, #600.
Councilmember Flynn seconded the motion. The caption reads as follows:
ORDINANCE 2024-04
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, APPROVING A
SPECIFIC USE PERMIT FOR ALCOHOLIC BEVERAGE SALES FOR ON -PREMISES
CONSUMPTION IN CONJUNCTION WITH A RESTAURANT USE OPERATED BY
THAI TASTE RESTAURANT, 2300 E SH 114 #600 OF TC TOWN CENTER, WITHIN
PD PLANNED DEVELOPMENT NO. 30; PROVIDING FOR INCORPORATION OF
PREMISES; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL
BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION
OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION; AND PROVIDING AN
EFFECTIVE DATE.
VOTE ON THE MOTION
AYES: Bauer, Flynn, Sheridan, Tiffany, Beach, Monger, Oldham
NAYES: None
VOTE: 7-0
10. Conduct a public hearing and consider an ordinance amending Planned
Development 30 (PD-30) to allow for a modification to the development standards
and design of drive-thru facilities on Lot 1, Black A, of Trophy Club Town Center
Addition, C. Medlin Survey, Abstract No. 823, Denton County, Texas. The
Town Council Regular Meeting Minutes -April 22, 2024
Page 6
applicant is TC Town Center 1 LP, and the property is generally located at the
northeast corner of Trophy Club Drive and SH 114 in the Town of Trophy Club,
Denton County, Texas. Denton County Parcel ID 726655 (Matt Cox, Community
Development)
Mayor Tiffany opened the public hearing at 7:38 p.m.
Matt Cox, Director of Community Development, provided an overview of the
request and stated the applicant was requesting an amendment to Planned Development
30 (PD-30) to allow for a revision of the Development Standards to permit for a Quick
Service Restaurant (QSR) without an escape lane. He explained the concept was to
order online and the lane would be utilized for pick-up only.
Chairman Biggs of the Planning and Zoning Commission stated the Commission
unanimously recommended approval of this request.
No one spoke in favor or opposition.
Mayor Tiffany closed the public hearing at 7.45 p.m.
There was discussion about the regulations of a pick-up lane.
Councilmember Beach moved to approve Ordinance 2024-05 amending Planned
Development 30 (PD-30) to allow for a modification to the development standards and
design of drive-thru facilities on Lot 1, Black A, of Trophy Club Town Center Addition, C.
Medlin Survey, Abstract No. 823, Denton County, Texas. Councilmember Bauer
seconded the motion. The caption reads as follows:
ORDINANCE 2024-05
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING
SUBSECTION J "DESIGN OF DRIVE-THRU FACILITIES" OF SUBSECTION 2 "TREE
PRESERVATION AND OPEN SPACE" OF SUBSECTION B "SITE DEVELOPMENT"
OF SECTION II "DEVELOPMENT STANDARDS" OF EXHIBIT B "PLANNED
DEVELOPMENT DISTRICT STANDARDS (PD NO. 30)" OF ORDINANCE NO. 2012-04
P&Z, AS AMENDED BY ORDINANCE NOS. 2014-06 AND 2016-11; AMENDING
ORDINANCE NO. 2000-06 THE COMPREHENSIVE ZONING ORDINANCE AND THE
OFFICIAL ZONING MAP; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SAVINGS CLAUSE;
PROVIDING SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A
SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR
ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR
PUBLICATION; AND PROVIDING AN EFFECTIVE DATE.
VOTE ON THE MOTION
AYES: Bauer, Flynn, Tiffany, Beach, Monger, Oldham
NAYES: Sheridan
VOTE: 6-1
Town Council Regular Meeting Minutes -April 22, 2024
Page 7
11. Conduct public hearing and consider an ordinance granting a Specific Use Permit
for a Quick Service Restaurant in an approximate 2,500 square foot proposed
structure on Lot 1, Block A, of Trophy Club Town Center Addition, C. Medlin
Survey, Abstract No. 823, Denton County, Texas. The applicant is TC Town Center
1 LP, and the property is generally located at the northeast corner of Trophy Club
Drive and SH 114 in the Town of Trophy Club, Denton County, Texas. Denton
County Parcel ID 726655 (Matt Cox, Community Development)
Mayor Tiffany opened the public hearing at 7:59 p.m.
Matt Cox, Director of Community Development, stated this item was related to the
previous item discussed and stated per the Planned Development Standards the
applicant was requesting a Specific Use Permit for a Quick Service Restaurant.
Chairman Biggs of the Planning and Zoning Commission stated the Commission
unanimously recommended approval of this request.
No one spoke in favor or opposition.
Mayor Tiffany closed the public hearing at 8:02 p.m.
Mayor Pro Tem Sheridan moved to approve Ordinance 2024-06 granting a
Specific Use Permit for a Quick Service Restaurant in an approximate 2,500 square foot
proposed structure on Lot 1, Block A, of Trophy Club Town Center Addition, C. Medlin
Survey, Abstract No. 823, Denton County, Texas. Councilmember Beach seconded the
motion. The caption reads as follows:
ORDINANCE 2024-06
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS APPROVING A
SPECIFIC USE PERMIT FOR A QUICK SERVICE RESTAURANT FOR TC TOWN
CENTER 1 LP, LOCATED ON LOT 1, BLOCK A OF TROPHY CLUB TOWN CENTER
ADDITION, C. MEDLIN SURVEY, ABSTRACT NO. 823, WITHIN PD PLANNED
DEVELOPMENT NO. 30; PROVIDING FOR EXHIBIT "B" INLCUDING AN AMENDED
SITE PLAN, FLOOR PLAN, ROOF PLAN, EXTERIOR ELEVATIONS, AND
SCHEMATIC DESIGN; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SAVINGS CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A
SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR
ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR
PUBLICATION; AND PROVIDING AN EFFECTIVE DATE.
VOTE ON THE MOTION
AYES: Bauer, Flynn, Sheridan, Tiffany, Beach, Monger, Oldham
NAYES: None
VOTE: 7-0
Town Council Regular Meeting Minutes -April 22, 2024
Page 8
12. Conduct a public hearing and consider an ordinance amending the Town's Code
of Ordinances, Chapter 14, "Zoning", Division 5, "Supplementary District
Regulations", Section 14.02.252 "Sale of Alcoholic Beverages" to update
requirements for the sale of Alcohol in the Town. (Tammy Dixon, Town Secretary)
Mayor Tiffany opened the public hearing at 8.07 p.m.
Matt Cox, Director of Community Development explained Trophy Club's current
code provides for an annual permit and fee and the proposed amendment was to
synchronize the local alcohol permit and fee collection with TABC's two-year permit
renewal schedule. He further explained the amendment would simplify permit tracking
and renewal management process.
Chairman Biggs of the Planning and Zoning Commission stated the Commission
unanimously recommended approval of this request.
No one spoke in favor or opposition.
Mayor Tiffany closed the public hearing at 8.09 p.m.
Councilmember Flynn moved to approve Ordinance 2024-07 amending the
Town's Code of Ordinances, Chapter 14, "Zoning", Division 5, "Supplementary District
Regulations", Section 14.02.252 "Sale of Alcoholic Beverages" to update requirements
for the sale of Alcohol in the Town. Councilmember Bauer seconded the motion. The
caption reads as follows:
ORDINANCE 2024-07
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING THE CODE
OF ORDINANCES, TOWN OF TROPHY CLUB, TEXAS, CHAPTER 14 "ZONING,"
DIVISION 5, "SUPPLEMENTARY DISTRICT REGULATIONS," SECTION 14.02.252
"SALE OF ALCOHOLIC BEVERAGES" TO UPDATE REQUIREMENTS FOR THE
SALE OF ALCOHOL IN THE TOWN; PROVIDING THAT THIS ORDINANCE SHALL
BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SAVINGS CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A
SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR
ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR
PUBLICATION; AND PROVIDING AN EFFECTIVE DATE.
VOTE ON THE MOTION
AYES: Bauer, Flynn, Sheridan, Tiffany, Beach, Monger, Oldham
NAYES: None
VOTE: 7-0
Town Council Regular Meeting Minutes -April 22, 2024
Page 9
INDIVIDUAL ITEMS
13. Consider authorizing the Town Manager to negotiate and execute a professional
services agreement with John R. McAdams Company for the design, construction
bid, and construction administration of the Trophy Club Dedicated Pickleball
Courts Project in a not -to -exceed amount of $147,000. (Chase Ellis, Parks &
Recreation Director)
Chase Ellis, Director of Parks and Recreation, highlighted the community's
involvement in discussing and planning dedicated pickleball courts over the past two
years. To progress with the project, the town initiated a competitive Request for
Qualifications (RFQ) to seek a qualified firm for schematic layout, design options, design
drawings, construction bid services, and construction management services.
Mr. Ellis stated five submissions were received and assessed by a review team
comprising three staff members and two members of the Parks & Recreation Board Parks
Improvement Subcommittee. The review team recommended the John R. McAdams
Company ("McAdams") as the top choice to provide the requested services based on
their scoring evaluation.
Mr. Ellis answered questions from the Town Council and a discussion ensued
regarding the process moving forward.
Mayor Pro Tem Sheridan moved to authorize the Town Manager to negotiate and
execute a professional services agreement with John R. McAdams Company for the
design, construction bid, and construction administration of the Trophy Club Dedicated
Pickleball Courts Project in a not -to -exceed amount of $147,000, with the understanding
that the process includes at least 3 check -in points for the Town Council to approve the
project moving forward. Councilmember Flynn seconded the motion.
VOTE ON THE MOTION
AYES:
Bauer, Flynn, Sheridan,
NAYES:
None
VOTE:
7-0
Tiffany, Beach, Monger, Oldham
14. Consider a resolution repealing the existing Fund Balance Policy in its entirety and
replacing it with the new Financial Reserves Policy. (April Duvall, Finance Director)
April Duvall, Director of Finance, provided a summary of the policy and stated the
revisions discussed at the April 8, 2024, work session were included.
Councilmember Beach moved to approve Resolution 2024-07 repealing the
existing Fund Balance Policy in its entirety and replacing it with the new Financial
Reserves Policy. Councilmember Monger seconded the motion.
Town Council Regular Meeting Minutes -April 22, 2024 Page 10
VOTE ON THE MOTION
AYES:
Bauer, Flynn, Sheridan, Tiffany, Beach, Monger, Oldham
NAYES:
None
VOTE:
7-0
Mayor Tiffany adjourned the Town Council meeting 8:26 p.m.
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Attest:
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Tammy Dixon, To,vn Secretary