ORD 2024-01 General Election TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2024-01
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, AUTHORIZING AND CALLING FOR A
GENERAL ELECTION TO BE HELD ON MAY 4, 2024 AND, IF
REQUIRED, A RUNOFF ELECTION ON JUNE 15, 2024, FOR THE
PURPOSE OF ELECTING COUNCIL MEMBERS TO TOWN COUNCIL
PLACE 3 AND TOWN COUNCIL PLACE 4; PRESCRIBING THE TIME
AND DESIGNATING THE LOCATIONS AND MANNER OF
CONDUCTING THE ELECTION TO BE IN ACCORDANCE WITH THE
JOINT ELECTION AGREEMENTS FOR ELECTION SERVICES WITH
DENTON AND TARRANT COUNTIES; AUTHORIZING THE TOWN
MANAGER TO EXECUTE THE AGREEMENTS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas (the "Town"), is a home rule city
acting under its charter adopted by the electorate pursuant to Article XI, Section 5. of
the Texas Constitution and Chapter 9 of the Local Government Code: and.
WHEREAS, Section 41 .001 of the Texas Election Code (the "Code") specifies
that the first Saturday in May shall be a "uniform election date" and that a general
election may be held on such day; and,
WHEREAS, state law and the charter of the Town of Trophy Club require that a
general election be held: and,
WHEREAS, the regular election for Town Council members of the Town of
Trophy Club is required to be held on May 4, 2024, at which time the voters will elect
persons to fill the offices of Town Council Place 3 and Town Council Place 4; and
WHEREAS. the Town Council finds that it is in the public interest to enter into a
joint election agreement and election services contract with Denton County and Tarrant
County to provide the most efficient and convenient voting opportunities; and
WHEREAS, the intention of the Town Council, via adoption of this Ordinance, is
to call an election, designate a polling place, appoint necessary election officers,
establish procedures for conducting the election, and authorize the Town Manager to
execute joint election agreements whereby the general election will be administered by
the Denton County and Tarrant County Elections Administrators.
NOW THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF TROPHY CLUB, TEXAS, THAT:
ORDINANCE NO.2024-01 PAGE 2
SECTION 1.
INCORPORATION. The facts and recitations contained in the above preamble of
this Ordinance are hereby incorporated herein for all purposes.
SECTION 2.
GENERAL ELECTION CALLED. The Town Council hereby calls and orders a
General Uniform Election to be held on May 4, 2024, between the hours of 7:00 a.m.,
and 7:00 p.m., for the purpose of electing Council Members to Town Council Places 3
and 4, for a three-year term each, ending May 2027, or until their successor is duly
elected, or appointed, and qualified. Such election shall be conducted in accordance
with the provisions of the Code and held via the joint election agreements with both
Tarrant and Denton counties, respectively.
SECTION 3.
APPLICATION FOR A PLACE ON THE BALLOT. Eligible persons wishing to
file as candidates must file an application with the Town Secretary of the Town of
Trophy Club at1 Trophy Wood Drive, Trophy Club, Texas, 76262, and may do so
beginning at 8:00 a.m., January 17, 2024, and continuing through February 16, 2024,
until 5:00 p.m. Each application shall be on a form meeting the requirements of Section
141.031 of the Texas Election Code. The order in which the names of the candidates
are to be printed on the ballot shall be determined by a drawing by the Town Secretary.
Notice of the time and place for such drawing shall be given in accordance with the
Charter and State Law.
SECTION 4.
AGREEMENT WITH DENTON AND TARRANT COUNTIES. Prior to the election,
the Town anticipates that it will enter into an agreement for election services with
Denton and Tarrant Counties. The Town Manager is hereby authorized to execute
agreements with Denton County and Tarrant County for the conduct of the election
in accordance with Chapter 31 , Subchapter D of the Code and other applicable
statutes and laws. In the event of a conflict between this Ordinance and these
agreements, the agreements shall control.
SECTION 5.
APPOINTMENT OF ELECTION JUDGES AND ALTERNATE ELECTION
JUDGES. Election judges for the general election shall be appointed by Denton
County and Tarrant County, respectively, as authorized by Chapter 271 of the
Code.
ORDINANCE NO.2024-01 PAGE 3
SECTION 6.
(a) EARLY VOTING - DENTON COUNTY. The Denton County Elections
Administrator is designated the Early Voting Clerk. Additional Deputy Early Voting
Clerks may be appointed as provided in the Denton County Joint Election Agreement
("Denton Agreement").
(1) Early Voting by personal appearance shall be conducted
beginning on April 22, 2024, and continuing through April 30,
2024, at the Denton County Main Early Voting site located at 701
Kimberly Dr., Ste. A111, Denton, Texas, 76208, on the following
dates and times:
Date Time
Monday, April 22 - Friday, April 26 8:00 a.m. - 5:00 p.m.
Saturday, April 27 8:00 a.m. - 5:00 p.m.
Sunday, April 28 11:00 a.m. - 5 :00 p.m.
Monday, April 29 - Tuesday, April 30 7:00 a.m. - 7:00 p.m.
Any eligible Denton County Registered Voter may cast their vote at
any additional early voting location throughout Denton County as
established by the Denton Agreement. If there is any discrepancy
between this Ordinance and the Denton Agreement as to early
voting locations or times, the Denton Agreement shall control.
(2) Applications for Ballots by Mail (ABBMs) and Federal Post Card
Applications (FPCAs) in Denton County may be delivered to the
Early Voting Clerk, P.O. Box 1720, Denton, Texas, 76202; Website:
www.votedenton.gov; Phone: 940.349.3200; Fax: 940.349.3201;
email: elections@dentoncounty.gov to be received not later than the
close of business on April 23, 2024. The Town Secretary is directed
to forward the applications and ballots to the Election Administrator
as provided in the Denton Agreement.
(b) EARLY VOTING - TARRANT COUNTY. The Tarrant County Elections
Administrator is designated the Early Voting Clerk. Additional Deputy Early Voting Clerks
may be appointed, as provided in the Tarrant County Joint Election Agreement ("Tarrant
Agreement").
(1) Early Voting by personal appearance shall be conducted beginning
on April 22, 2024, and continuing through April 30, 2024, at the
Tarrant County Main Early Voting site located at 2700 Premier
Street, Fort Worth, Texas, 76111, on the following days and times:
ORDINANCE NO.2024-01 PAGE 4
Date Time
Monday, April 22 - Friday, April 26 8:00 a.m. - 5:00 p.m.
Saturday, April 27 7:00 a.m. - 7:00 p.m.
Sunday, April 28 10:00 a.m. - 4:00 p.m.
Monday, April 29 - Tuesday, April 30 7:00 a.m. - 7:00 p.m.
Any eligible Tarrant County Registered Voter may cast their vote at
any additional early voting location throughout Tarrant County as
established by the Tarrant Agreement. If there is any discrepancy
between this Ordinance and the Tarrant Agreement as to early voting
locations or times, the Tarrant Agreement shall control.
(2) Applications for Ballots by Mail (ABBMs) and Federal Post Card
Applications (FPCAs) in Tarrant County may be delivered to the
Early Voting Clerk, 2700 Premier Street, Fort Worth, Texas, 76111;
Website: https://www.tarrantcountytx.qov/en/elections.html
Phone:817.831.8683;Fax:817.831.6118; Email:
votebymail(a�tarrantcountytx.gov to be received not later than the
close of business on April 23, 2024. The Town Secretary is directed
to forward the applications and ballots to the Election Administrator
as provided in the Tarrant Agreement.
(c) Early voting both by personal appearance and by mail shall be
canvassed by the Early Voting Ballot Board established by Denton County under
the Denton Agreement and Tarrant County under the Tarrant Agreement. The
Presiding Election Judge and the Alternate Presiding Judge will be appointed by the
Denton and Tarrant County Election Administrators as permitted by law. The
Presiding Election Judge shall appoint elections clerks as may be necessary for the
proper conduct of the election. The Presiding Election Judge, or the Alternative
Election Judge, in the absence of the Presiding Election Judge, and the election
clerks shall constitute the Early Voting Ballot Board to process early voting results
from the election. The Presiding Election Judge and the Alternate Election Judge
must be eligible to serve in accordance with state law, and the election clerks shall
be qualified voters of the Town. To the extent required by law, those persons
designated by Denton and Tarrant Counties as election officers and clerks are
hereby appointed by the Town.
SECTION 7.
(a) METHOD OF VOTING — DENTON COUNTY. Voting in Denton County
shall be conducted using Denton County's Hart InterCivic Verity Voting System. All
expenditures necessary for the conduct of the election, the purchase of materials
therefor, and the employment of all election officials are hereby authorized and shall
be conducted in accordance with the Code.
ORDINANCE NO.2024-01 PAGE 5
(b) METHOD OF VOTING — TARRANT COUNTY. Voting in Tarrant County
shall be conducted using Tarrant County's Hart InterCivic Verity Voting System. All
expenditures necessary for the conduct of the election, the purchase of materials
therefor. and the employment of all election officials are hereby authorized and shall
be conducted in accordance with the Code.
SECTION 8.
GOVERNING LAW AND QUALIFIED VOTERS. The election shall be held in
accordance with the Constitution of the State of Texas and the Code, and all resident
qualified voters of the Town shall be eligible to vote at the election.
SECTION 9.
PUBLICATION AND POSTING OF NOTICE OF ELECTION. Notice of the
election shall be published in accordance with Chapter 4 (Sec 4.003) of the Code.
SECTION 10.
RUN-OFF ELECTION. In the event no candidate receives a majority of votes for
an office, there shall be a run-off election held on June 15, 2024.
SECTION 11.
NECESSARY ACTIONS. The Mayor and the Town Secretary, in consultation
with the Town Attorney, are hereby authorized and directed to take any and all actions
necessary to comply with the provisions federal and state law in carrying out and
conducting the election, whether or not expressly authorized herein. Tarrant County and
Denton County are hereby authorized to make such submissions as are necessary to
the United States Justice Department to seek pre-clearance for any changes in voting
practices as authorized by the Voting Rights Act of 1965, as amended.
SECTION 12.
EFFECTIVE DATE. This Ordinance shall be effective immediately upon
adoption.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas,
this 8th day of January 2024.
ORDINANCE NO.2024-01 PAGE 6
o�.�Rppyy APPROVED:
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Tammy Dixon,'wn Secretary
APPROVED AS TO FORM:
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