Agenda Packet 05/23/2023Town of Trophy Club
Meeting Agenda Packet
Crime Control and Prevention District
Board
1 Trophy Wood Drive
Trophy Club, Texas 76262
May 23, 2023 6:00 PM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM
PUBLIC COMMENTS
This is an opportunity for citizens to address the Board on any matter. The Board is not
permitted to discuss or take action on any presentations made to the
Board. Presentations are limited to matters over which the Board has
authority. Speakers have up to four (4) minutes or the time limit determined by the
presiding officer. Each speaker must complete the Speaker’s Form that includes the
topic(s) to be presented. You may also email parata@trophyclub.org
REGULAR SESSION
1.Discuss and take appropriate action regarding the Trophy Club Crime Control and
Prevention District Board Minutes for February 21, 2023.
2.Discussion of CCPD budget for FY 2324.
3.Receive Police Department update.
ADJOURN
The Board may convene into executive session to discuss posted items as allowed by
the Texas Open Meeting Act, LGC.551.071.
Notice is hereby given that a quorum of the Town of Trophy Club Town Council may be in
attendance at this meeting. The Town Council will not deliberate or take any action.
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy
Wood Drive, Trophy Club, Texas, on May 18, 2023 by 5:00 P.M. in accordance with Chapter 551,
Texas Government Code.
_________________________________
Julie Swartz, Administrative Assistant
If you plan to attend this public meeting and have a disability that requires special needs, please
contact the Town Secretary’s Office at 6822372900, 48 hours in advance and reasonable
accommodations will be made to assist you.
Town of Trophy ClubMeeting Agenda PacketCrime Control and Prevention DistrictBoard 1 Trophy Wood DriveTrophy Club, Texas 76262May 23, 2023 6:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUMPUBLIC COMMENTSThis is an opportunity for citizens to address the Board on any matter. The Board is notpermitted to discuss or take action on any presentations made to theBoard. Presentations are limited to matters over which the Board hasauthority. Speakers have up to four (4) minutes or the time limit determined by thepresiding officer. Each speaker must complete the Speaker’s Form that includes thetopic(s) to be presented. You may also email parata@trophyclub.orgREGULAR SESSION1.Discuss and take appropriate action regarding the Trophy Club Crime Control andPrevention District Board Minutes for February 21, 2023.2.Discussion of CCPD budget for FY 2324.3.Receive Police Department update.ADJOURN
The Board may convene into executive session to discuss posted items as allowed by
the Texas Open Meeting Act, LGC.551.071.
Notice is hereby given that a quorum of the Town of Trophy Club Town Council may be in
attendance at this meeting. The Town Council will not deliberate or take any action.
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy
Wood Drive, Trophy Club, Texas, on May 18, 2023 by 5:00 P.M. in accordance with Chapter 551,
Texas Government Code.
_________________________________
Julie Swartz, Administrative Assistant
If you plan to attend this public meeting and have a disability that requires special needs, please
contact the Town Secretary’s Office at 6822372900, 48 hours in advance and reasonable
accommodations will be made to assist you.
MINUTES FROM REGULAR SESSION
BOARD OF THE CRIME CONTROL AND PREVENTION DISTRICT MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS
Tuesday, February 21, 2023 at 6:00 P.M.
Council Chambers
The Crime Control and Prevention District Board of the Town of Trophy Club, Texas, met in a Regular
Session on Tuesday, February 21, 2023. The meeting was held within the boundaries of the Town and
was open to the public.
STATE OF TEXAS §
COUNTY OF TARRANT §
CCPD BOARD MEMBERS PRESENT:
Leo Daniels, Chairman
Heath Williams, Vice Chairman
Joe Tellez, Board Member
Fred Lohmann, Board Member
Marc Bartels, Board Member
Christopher McAllister, Board Member
Christine Udvar-Hazy, Board Member
STAFF AND GUEST(S) PRESENT:
Patrick Arata, Chief of Police
Julie Swartz, Administrative Assistant
Jason Wise, Fire Chief
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairman Leo Daniels called the meeting to order and announced a quorum at 6:00 p.m.
PUBLIC COMMENTS
Citizens are allowed four (4) minutes to address the Board regarding an item over which the Board has
policy or oversight authority as provided by Texas law, the ethics order, or other policy order.
Chairman Daniels asked if anyone wished to address the Board. No one addressed the Board.
REGULAR SESSION
1. Consider and take appropriate action regarding the Crime Control and Prevention
District Board Minutes for November 7, 2022.
Chairman Daniels called for a review of the November 7, 2022 minutes of the Crime Control and
Prevention District. The minutes were reviewed and motion made by Joe Tellez to accept the
minutes as presented. Motion seconded by Board Member Christine Udvar-Hazy.
Motion approved by a vote of 7-0.
2. Chairman Daniels called for a discussion of the fence around Trophy Club police department
parking lot.
Chief Arata explained the security fence needs, including multiple individuals entering the
department area and approaching police vehicles and employees. He explained where the
fence would be placed, the type of fencing and bids which have come in.
Backup power was mentioned, as well as a second entrance.
3. Chairmain Daniels called for discussion of future agenda items.
Chief Arata informed the Board Members that the items to be brought back for discussion
would be the security fence around the police department, budget information and updated
program numbers, as well as inflationary costs.
Chairman Daniels asked about an increase regarding the officers and if there was a change in
that. The Chief explained what had happened about the positions and salary information.
ADJOURN
Board Member Fred Lohmann made a motion to adjourn at 6:15 p.m. Motion seconded by Board
Member Marc Bartels.
Leo Daniels Julie Swartz
Town of Trophy Club Town of Trophy Club
*The video of the meeting is posted on the Town’s YouTube page
To: Mayor and Town Council
From: Steve Woodard, Acting Police Chief
CC: Patrick Arata, Acting Town Manager
Anita Otterson, Town Secretary
Re: Purchase Police of Thermo Scientific TruNarc Drug Analysis and Identification
Town Council Meeting, May 16, 2023
Agenda Item:
Consider and take appropriate action regarding the purchase of the Thermo Scientific TruNarc touchless
drug analysis and identification scanner for the Police Department (S. Woodard).
Strategic Link:
Safety & Security: Through the deployment of Raman spectroscopy, Police Officers can identify all
manner of illicit drugs in 30 seconds, without removing the drugs from a sealed plastic bag. The TruNarc
system represents a dramatic leap forward in Officer safety while providing roadside scientific affirmation
of criminal controlled substances, both of which enhance public safety and lower crime rates.
Background and Explanation:
The Police Department is submitting the purchase order for approval for one new Thermo Scientific
TruNarc drug analyzer. This request is part of the council approved 2023-2024 CCPD budget. The
purchase will be in accordance with the GSA pricing contract.
The TruNarc drug analyzer’s point and shoot simplicity rapidly and safely identifies unknown
drugs/chemicals, while the substances remain contained in plastic, protecting Police staff from accidental
exposure to Fentanyl and other dangerous chemicals. In appropriately 30 seconds, the TruNarc analyzer
generates a tamper-proof report with test results, location, time, and Police operator, the results of which
are accepted in preliminary court proceedings to establish probable cause and further protect the
department and the Town from allegations of malfeasance.
Financial Considerations:
Approved in the 2023 – 2024 CCPD Capital Budget: $36,779.57 for the acquisition price of one TruNarc
Analyzer with a five-year unlimited warranty with one TruNarc Solution Kit.
Legal Review:
The Town Attorney has reviewed this item and concurs with the staff recommendation.
Board/Commission/ or Committee Recommendation:
The CCPD Board approved the purchase in the FY2023-2024 budget.
Page 2 of 2
Staff Recommendation:
Staff recommends the Council approve the request.
Attachments:
•TruNarc price quotes for purchase of one analyzer and one solution kit with a five-year unlimited
warranty: ($36,779.57)
•TruNarc Substance Library: Display names of identifiable substances
•Jacksonville State University case study of Thermo Scientific TruNarc
Town Council Approval:
Mayor Alicia Fleury or designee
To: Mayor and Town Council
From: Steve Woodard, Acting Chief of Police
CC: Patrick Arata, Acting Town Manager
Anita Otterson, Town Secretary
Re: New Flock Safety Contract
Town Council Meeting, May 16, 2023
Agenda Item:
Consider and take appropriate action regarding the acquisition of a new Flock Safety contract for the
Police Department (S. Woodard).
Strategic Link:
Safety & Security: Achieve exceedingly high standards for public safety and low crime rate.
Background and Explanation:
The Police Department is submitting a contract for approval for the lease of ten Flock surveillance
cameras for a period of five years. The contact will include the existing nine cameras installed under the
previous contract along with the addition of a tenth camera to cover an access point into the Town from a
private roadway not currently monitored by the existing cameras.
The additional camera will surveil a private drive which permits public entry into the Town from
Westlake while bypassing all nine of the existing Flock cameras. In response to a series frauds committed
at the First Financial Bank, 95 Trophy Club Drive, the tenth camera will provide photographic evidence to
assist in identifying those persons who currently enter the Town from the 7Eleven parking lot and drive
through the private drive east of the Meat-U-Anywhere Restaurant, avoiding the Flock cameras on
Trophy Club Drive and westbound Texas 114 Access at Clair Drive. The same camera should also assist
in identifying vehicles/persons committing thefts from the 7Eleven, 2101 Texas 114 Access.
This request is part of the Council approved 2023-2024 CCPD budget. The acquisition will be made
under the Flock Safety contract.
Financial Considerations:
Approved in the 2023 – 2024 CCPD Capital Budget: The contract for the existing nine cameras is
$112,500 with an additional $12,495 for the tenth new camera. The total expenditure for the duration of
the five-year Flock Safety contract for all ten cameras is $124,995.
Legal Review:
The Town Attorney has reviewed this item and concurs with the staff recommendation.
Page 2 of 2
Board/Commission/ or Committee Recommendation:
The CCPD Board approved the purchase in the FY2023-2024 budget.
Staff Recommendation:
Staff recommends the Council approve the request.
Attachments:
•Flock Safety Contract ($124,995)
Town Council Approval:
Mayor Alicia Fleury or designee
To: CCPD Board
From: Steve Woodard, Acting Police Chief
CC: Patrick Arata, Interim Town Manager
Julie Swartz, Board Secretary
Re: Purchase Replacement Police Patrol Units
CCPD Board Meeting, May 23, 2023
Agenda Item:
Consider and provide directions regarding the purchase of three (3) patrol units for the Police Department
(S. Woodard).
Strategic Link:
Safety & Security:
Background and Explanation:
Police patrol vehicles are constantly in motion in all environmental conditions. Four vehicles have
accumulated over 125,000 miles and average 8 years old, compelling more frequent repairs.
Financial Considerations:
Approved in the 2023 – 2024 CCPD Capital Budget: $150,000.00 for the acquisition price of three (3)
patrol Units.
Legal Review:
The Town Attorney has reviewed this item and concurs with the staff recommendation.
Board/Commission/ or Committee Recommendation:
The CCPD Board will approve the purchase in the FY2023-2024 budget.
Staff Recommendation:
Staff recommends the Board approve the request for the 2023-2024 budget.
Attachments:
Board Approval:
Board Chair or designee
To: CCPD Board
From: Steve Woodard, Acting Police Chief
CC: Patrick Arata, Interim Town Manager
Julie Swartz, Board Secretary
Re: Emergency Equipment Upfitting Police Patrol Units
CCPD Board Meeting, May 23, 2023
Agenda Item:
Consider and provide directions regarding the emergency equipment upfitting of three patrol units for the
Police Department (S. Woodard).
Strategic Link:
Safety & Security:
Background and Explanation:
Equipment and labor to either transfer items from a retired vehicle or replace as new into a new vehicle is
approximately $25,000.00 per unit. This request is to upfit three patrol units.
Financial Considerations:
Approved in the 2023 – 2024 CCPD Capital Budget: $75,000.00 for the cost to upfit three patrol units.
Legal Review:
The Town Attorney has reviewed this item and concurs with the staff recommendation.
Board/Commission/ or Committee Recommendation:
The CCPD Board will approve the cost in the FY2023-2024 budget.
Staff Recommendation:
Staff recommends the Board approve the request for the 2023-2024 budget.
Attachments:
Board Approval:
Board Chair or designee
To: CCPD Board
From: Steve Woodard, Acting Police Chief
CC: Patrick Arata, Interim Town Manager
Julie Swartz, Board Secretary
Re: Purchase Replacement K-9 Units
CCPD Board Meeting, May 23, 2023
Agenda Item:
Consider and provide directions regarding the purchase and replacement of the K-9 units for the Police
Department (S. Woodard).
Strategic Link:
Safety & Security:
Background and Explanation:
The Trophy Club PD K-9 Indy will be 10 years of age in April of 2024. His optimum working life as a
multipurpose tracking and drug detection dog is nearing its end.
Indy has become iconic within Trophy Club, gaining social capital everywhere he goes. He has become the
area “go to” K-9 considering his skill set and availability. Surrounding agencies request deployment of
Indy weekly, in addition to his normal presence beside K-9 handler Sgt. Barry Sullivan in Patrol. So far
this year, Indy has alerted, leading to the seizure of over 150 lbs. of marijuana, 1 kilo of fentanyl powder
and over 33 lbs. of methamphetamine. Indy has also been deployed multiple times to assist in tracking
felons or lost persons. Whether the K-9 is deployed within Trophy Club or as a regional resource, the need
offsets the cost.
Financial Considerations:
Approved in the 2023 – 2024 CCPD Capital Budget: $25,000.00 for the acquisition of a replacement K-9.
Legal Review:
The Town Attorney has reviewed this item and concurs with the staff recommendation.
Board/Commission/ or Committee Recommendation:
The CCPD Board will approve the purchase in the FY2023-2024 budget.
Staff Recommendation:
Staff recommends the Board approve the request for the 2023-2024 budget.
Attachments:
Board Approval:
Page 2 of 2
Board Chair or designee