Town Council Minutes 10-23-2023Town of Trophy Club - Regular Meeting Minutes
October 23, 2023
The Trophy Club Town Council met in a Regular Meeting on October 23, 2023, at 7:00
p.m. The meeting was held at Town Hall, 1 Trophy Wood Dr, Trophy Club, TX 76262.
CALL TO ORDER AND ANNOUNCE A QUORUM
Mayor Tiffany called the Town Council meeting to order at 7.00 p.m. with the following
members present:
Jeannette Tiffany, Mayor
Stacey Bauer, Councilmember Place 1
Steve Flynn, Councilmember Place 6
LuAnne Oldham, Councilmember Place 5
with the following members absent:
Dennis Sheridan, Mayor Pro Tem
Jeff Beach, Councilmember Place 2
Karl Monger, Councilmember Place 4
constituting a quorum with the following members of the Town Staff participating:
Tammy Dixon, Town Secretary
Dean Roggia, Town Attorney
Jason Wise, Fire Chief
Bobby Tillman, Interim Police Chief
Matt Cox, Community Development Director
April Duvall, Finance Director
Denise Deprato, Human Resources Director
Jill Lind, Communications and Marketing Director
Tamara Smith, Assistant to the Town Manager
INVOCATION
Rev. William Eason, Fellowship United Methodist Church, led the invocation.
PLEDGES
Councilmember Oldham led the Pledge of Allegiances to the American and
Texas Flags.
PUBLIC COMMENTS
There were none.
Town Council Regular Meeting Minutes -October 23, 2023 Page 2
COMMUNITY SPOTLIGHT
Halloween Festivities
Denise Deprato, Human Resources Director, presented a video compilation
featuring Town Staff Office Halloween decorations along with the Parks and Recreation
Annual Fright Lights home decorating contest submissions.
Interim Police Chief Bobby Tillman provided Halloween Trick -or -Treading safety
tips which included Traveling in Groups; Remaining Visible; Inspection of Treats; and
Respecting Private Property.
2. Working for You ... Trophy Club
a) Update from Town Council Members
Councilmember Flynn recognized Baylor Scott & White Emergency Center for
providing the highest standard of care to the community; reminded the community of the
Trophy Club Rotary First Responders Day event scheduled for November 4, 2023. and
spoke about an update he attended regarding the Northwest Independent School District
stating it was one of the fastest growing districts in the State and encouraged the
community to stay informed of the districts progress.
Councilmember Oldham spoke about being an ambassador for the citizens which
includes attending local and regional events on behalf of the Town. She spoke about
attending the Metroport Chamber of Commerce's Lonestar Legislative Update on October
13, 2023, which provided outcomes from the 88t" Legislative Session that included Border
Security, Cyber Security and Texas Education.
Mayor Tiffany spoke on the importance of the November 7, 2023, Constitutional
Amendment Election and encouraged voters to review the amendments and exercise
their right to vote.
Fire Chief Jason Wise, at the request of Mayor Tiffany, provided an update on the
Fire Station Open House scheduled for November 4, 2023, from 10 a.m. — 2.00 p.m.
b) Update from Town Manager — No Report
c) Quick Civic Tip
Dean Roggia, Town Attorney, provided information on the differences between
the Charter, Ordinances and Resolutions.
Town Council Regular Meeting Minutes -October 23, 2023 Page 3
CONSENT AGENDA
Mayor Tiffany requested item 4 be pulled from Consent for clarification.
3. Consider approval of the October 9, 2023, regular meeting minutes. (Tammy
Dixon, Town Secretary)
4. Consider approval of 4 annual purchase orders for services exceeding an amount
of $25,000.00 per year. (Matt Cox, Director of Community Development) Pulled
from Consent.
5. Consider approval of amending the Compensation Pay Plan with an effective date
of October 28, 2023. (Denise Deprato, Director of Human Resources)
Councilmember Flynn moved to approve consent agenda items 3 and 5.
Councilmember Bauer seconded the motion.
VOTE ON THE MOTION
AYES:
Bauer, Flynn, Tiffany, Oldham
NAYES:
None
ABSENT:
Sheridan, Monger, Beach
VOTE:
4-0-3
INDIVIDUAL ITEMS
4. Consider approval of 4 annual purchase orders for services exceeding an amount
of $25,000.00 per year. (Matt Cox, Director of Community Development).
Mayor Tiffany asked for clarification of LaTour Tree Services asking if it supported
the future agenda item regarding trash baskets.
Matt Cox, Director of Community Development, stated it did not. He explained the
purchase order for LaTour Tree Service, includes on -call services for trash/debris removal
following heavy rainfall events that occur throughout the year.
Councilmember Flynn moved to approve 4 annual purchase orders for services
exceeding an amount of $25,000.00 per year. Councilmember Bauer seconded the
motion.
VOTE ON THE MOTION
AYES:
Bauer, Flynn, Tiffany, Oldham
NAYES:
None
ABSENT:
Sheridan, Monger, Beach
VOTE:
4-0-3
Town Council Regular Meeting Minutes -October 23, 2023 Page 4
6. Discuss, consider and act on appointment of Brandon Wright as the Town
Manager, effective on the first day of employment with the Town, which shall occur
on or before December 11, 2023. (Mayor Tiffany)
Mayor Tiff iany moved to appoint Brandon Wright as the Town Manager, effective
on the first day of employment with the Town, which shall occur on or before December
11, 2023. Councilmember Oldham seconded the motion.
VOTE ON THE MOTION
AYES:
Bauer, Flynn, Tiffany, Oldham
NAYES:
None
ABSENT:
Sheridan, Monger, Beach
VOTE:
4-0-3
Mr. Wright introduced himself and his family. He stated they were excited to
become part of the Trophy Club family. He thanked the Town Council for the opportunity
to serve the Town Council and citizens of Trophy Club.
7. Case PP23002 Triple Crown Estates, Preliminary Plat
Discuss, consider and take action on a request for a Preliminary Plat for Lots 16
and 7X, Block A, Triple Crown Estates, consisting of 2.992 acres of land out of the
Mary Medlin Survey, Abstract No. 832, located south of Trophy Park Drive, east of
Nottingham Court, west of Churchill Downs Lane, within Denton County, Trophy
Club, Texas. (Matt Cox, Director of Community Development)
Mr. Cox provided the following:
• Subject property was currently zoned R-15 Single -Family District and the
proposed lots on the Preliminary Plat meet or exceed the zoning standards
for the district.
• The property owner/applicant requested to develop the property as six (6)
residential lots and one (1) open space lot with a public cul-de-sac street
serving each lot.
• The open space lot adjacent to Trophy Park Drive will accommodate
required screening and landscaping along the roadway.
• A homeowner's association (HOA) will be created with the filing of the Final
Plat that will own and maintain Lot 7X.
• The subdivider will also be required to dedicate fee -in -lieu of parkland at the
time of Final Plat filing.
• The Planning & Zoning Commission reviewed the Final Plat at their October
5, 2023, meeting and recommended the item for approval (five in favor and
two opposed, 5-2).
Councilmember Oldham moved to approve a Preliminary Plat for Lots 16 and 7X,
Block A, Triple Crown Estates, consisting of 2.992 acres of land out of the Mary Medlin
Survey, Abstract No. 832. Councilmember Flynn seconded the motion.
Town Council Regular Meeting Minutes -October 23, 2023 Page 5
VOTE ON THE MOTION
AYES:
Bauer, Flynn, Tiffany, Oldham
NAYES:
None
ABSENT:
Sheridan, Monger, Beach
VOTE:
4-0-3
8. Case FP23005 Bobcat Village Phase 1 Final Plat, formerly Well Site 1 H
Discuss, consider and take action on a Final Plat for Bobcat Village Phase 1
(formerly Well Site 1 H) containing ±2.7886 acres of land located east of Bobcat
Boulevard, south and east of Halifax Street, and north of Byron Nelson High
School. (Matt Cox, Director of Community Development)
Mr. Cox stated the applicant requested the Town Council to table the Final Plat for
Bobcat Village Phase 1 with a waiver per the Town's Subdivision Ordinance, Section
10.02.068, Final Plats with waiver to the December 11, 2023, Town Council meeting.
Councilmember Oldham moved to
wavier to the December 11, 2023, Tow
seconded the motion.
VOTE ON THE MOTION
AYES:
Bauer, Flynn, Tiffany, Oldham
NAYES:
None
ABSENT:
Sheridan, Monger, Beach
VOTE:
4-0-3
approve the request to table this item with
n Council meeting. Councilmember Bauer
9. Case FP23006 Bobcat Village Phase 2 Final Plat, formerly Well Site 1 HB
Discuss, consider and take action on a Final Plat for Bobcat Village Phase 2
(formerly Well Site 1 HB) containing ±2.106 acres of land located east of Bobcat
Boulevard, east of Halifax Street, and north of Byron Nelson High School. (Matt
Cox, Director of Community Development)
Mr. Cox stated the applicant has requested the Town Council to table the Final
Plat for Bobcat Village Phase 2 with a waiver per the Town's Subdivision Ordinance,
Section 10.02.068, Final Plats with waiver to the December 11, 2023, Town Council
meeting.
Councilmember Oldham moved to approve the request to table this item with
wavier to the December 11, 2023, Town Council meeting. Councilmember Flynn
seconded the motion.
VOTE ON THE MOTION
AYES:
Bauer, Flynn, Tiffany, Oldham
NAYES:
None
ABSENT:
Sheridan, Monger, Beach
VOTE:
4-0-3
Town Council Regular Meeting Minutes -October 23, 2023 Page 6
ADJOURN
Mayor Tiffany announced the Town Council would conduct a work session on
November 11, 2023, prior to the regular meeting.
Mayor Tiffany adjo e Town
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Attest:
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Tammy Dixon, Tawn Secretary
ncil meeting at 7:38 p.m.
,Jean t Ti ny, Mayor
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