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Agenda Packet 09-11-2023Town of Trophy Club Meeting Agenda Packet Town Council 1 Trophy Wood Drive Trophy Club, Texas 76262 September 11, 2023 6:00 PM Council Chambers CALL TO ORDER AND ANNOUNCE A QUORUM Mayor Jeannette Tiffany INVOCATION led by Pastor Jeff Brooks, Lake Cities Church of Christ PLEDGES led by Council Member Pledge of Allegiance to the American Flag. Pledge of Allegiance to the Texas Flag. PUBLIC COMMENT(S) This is an opportunity for citizens to address the Council on any matter pursuant to Texas Government Code Sec. 551.007. The Council is not permitted to discuss or take action on any presentations made concerning matters that are not listed on the agenda. Presentations are limited to matters over which the Council has authority. Speakers have up to four (4) minutes or the time limit determined by the Presiding Officer. Each speaker must have submitted their request to speak by completing the Speaker’s Form or may email mayorandcouncil@trophyclub.org COMMUNITY SPOTLIGHT 1.National Preparedness Month – Sydney Casey, Liaison Texas Department of Emergency Management Denton County and Mark Bowlin, Assistant Emergency Management Coordinator, Denton County Office of Emergency Management (Jason Wise, Fire Chief) 2.Kathy Whitworth Championship Golf Tournament update by Cathy Wright and Bettye Odle. (Mayor Jeannette Tiffany) 3.DEA Special Agent in Charge of Dallas Field Division to provide information regarding illegal fentanyl (SAC Eduardo Chávez) 4.Working for You . . . Trophy Club a) Update from Town Council Members b) Update from Town Manager (Patrick Arata, Interim Town Manager) c) Quick Civic Tip (Dean Roggia, Town Attorney) CONSENT AGENDA 5.Consider and take appropriate action to approve the August 28, 2023 Town Council Regular Meeting Minutes (Tammy Dixon, Town Secretary) 6.Consider and take appropriate action to approve the August 31, 2023, Special Meeting minutes (Tammy Dixon, Town Secretary) 7.Consider and take appropriate action approving a resolution adopting an Employee Compensation Policy (Denise Deprato, Director of Human Resources) 8.Consider and take appropriate action amending the Compensation Pay Plan with an effective date of October 8, 2023. (Denise Deprato, Director of Human Resources) 9.Consider and take appropriate action regarding improvements to the Bobcat Blvd and the High School exit/entrance crosswalk to add pavement striping/marking and a second set of flashing lights and any other improvements required in an amount not to exceed $18,000 (Patrick Arata) INDIVIDUAL ITEMS 10.Discuss, consider and take appropriate action approving a resolution accepting an Annual Service and Assessment Plan Update for Authorized Services (Emergency Services) for the Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club), and the proposed Assessment Roll; setting a date for Public Hearing; authorizing the publication of notice and directing the mailing of notices as required by law (Patrick Arata, Interim Town Manager) 11.Proposed Budget for Fiscal Year October 1, 2023 to September 30, 2024 (Patrick Arata, Interim Town Manager) a) Conduct a Public Hearing regarding the proposed Fiscal Year 20232024 Budget pursuant to Section 9.05 of the Town Charter and Local Government Code 102.006 b) Consider and take appropriate action regarding an ordinance adopting and approving the Budget for the fiscal year beginning October 1, 2023 and ending September 30, 2024. 12.Future Agenda Items List (Patrick Arata, Interim Town Manager) EXECUTIVE SESSION 13.Pursuant to the following designated section of the Texas Governmental Code, Annotated, Chapter 551 (Texas Open Meetings Act), The Town Council will recess into executive session to discuss the following: a) Section 551.074 Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: 1) Town Manager RECONVENE INTO REGULAR SESSION 14.Consider and take appropriate action regarding Executive Session (Mayor Jeannette Tiffany) ADJOURN The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on September 8, 2023, by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. __________________________________ Tammy Dixon Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and reasonable accommodations will be made to assist you. 1 Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262September 11, 2023 6:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM Mayor Jeannette TiffanyINVOCATION led by Pastor Jeff Brooks, Lake Cities Church of Christ PLEDGES led by Council MemberPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter pursuant toTexas Government Code Sec. 551.007. The Council is not permitted to discuss ortake action on any presentations made concerning matters that are not listed onthe agenda. Presentations are limited to matters over which the Council hasauthority. Speakers have up to four (4) minutes or the time limit determined by thePresiding Officer. Each speaker must have submitted their request to speak bycompleting the Speaker’s Form or may email mayorandcouncil@trophyclub.orgCOMMUNITY SPOTLIGHT1.National Preparedness Month – Sydney Casey, Liaison Texas Department ofEmergency Management Denton County and Mark Bowlin, Assistant EmergencyManagement Coordinator, Denton County Office of Emergency Management (Jason Wise, Fire Chief) 2.Kathy Whitworth Championship Golf Tournament update by Cathy Wright and Bettye Odle. (Mayor Jeannette Tiffany) 3.DEA Special Agent in Charge of Dallas Field Division to provide information regarding illegal fentanyl (SAC Eduardo Chávez) 4.Working for You . . . Trophy Club a) Update from Town Council Members b) Update from Town Manager (Patrick Arata, Interim Town Manager) c) Quick Civic Tip (Dean Roggia, Town Attorney) CONSENT AGENDA 5.Consider and take appropriate action to approve the August 28, 2023 Town Council Regular Meeting Minutes (Tammy Dixon, Town Secretary) 6.Consider and take appropriate action to approve the August 31, 2023, Special Meeting minutes (Tammy Dixon, Town Secretary) 7.Consider and take appropriate action approving a resolution adopting an Employee Compensation Policy (Denise Deprato, Director of Human Resources) 8.Consider and take appropriate action amending the Compensation Pay Plan with an effective date of October 8, 2023. (Denise Deprato, Director of Human Resources) 9.Consider and take appropriate action regarding improvements to the Bobcat Blvd and the High School exit/entrance crosswalk to add pavement striping/marking and a second set of flashing lights and any other improvements required in an amount not to exceed $18,000 (Patrick Arata) INDIVIDUAL ITEMS 10.Discuss, consider and take appropriate action approving a resolution accepting an Annual Service and Assessment Plan Update for Authorized Services (Emergency Services) for the Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club), and the proposed Assessment Roll; setting a date for Public Hearing; authorizing the publication of notice and directing the mailing of notices as required by law (Patrick Arata, Interim Town Manager) 11.Proposed Budget for Fiscal Year October 1, 2023 to September 30, 2024 (Patrick Arata, Interim Town Manager) a) Conduct a Public Hearing regarding the proposed Fiscal Year 20232024 Budget pursuant to Section 9.05 of the Town Charter and Local Government Code 102.006 b) Consider and take appropriate action regarding an ordinance adopting and approving the Budget for the fiscal year beginning October 1, 2023 and ending September 30, 2024. 12.Future Agenda Items List (Patrick Arata, Interim Town Manager) EXECUTIVE SESSION 13.Pursuant to the following designated section of the Texas Governmental Code, Annotated, Chapter 551 (Texas Open Meetings Act), The Town Council will recess into executive session to discuss the following: a) Section 551.074 Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: 1) Town Manager RECONVENE INTO REGULAR SESSION 14.Consider and take appropriate action regarding Executive Session (Mayor Jeannette Tiffany) ADJOURN The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on September 8, 2023, by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. __________________________________ Tammy Dixon Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and reasonable accommodations will be made to assist you. 2 Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262September 11, 2023 6:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM Mayor Jeannette TiffanyINVOCATION led by Pastor Jeff Brooks, Lake Cities Church of Christ PLEDGES led by Council MemberPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter pursuant toTexas Government Code Sec. 551.007. The Council is not permitted to discuss ortake action on any presentations made concerning matters that are not listed onthe agenda. Presentations are limited to matters over which the Council hasauthority. Speakers have up to four (4) minutes or the time limit determined by thePresiding Officer. Each speaker must have submitted their request to speak bycompleting the Speaker’s Form or may email mayorandcouncil@trophyclub.orgCOMMUNITY SPOTLIGHT1.National Preparedness Month – Sydney Casey, Liaison Texas Department ofEmergency Management Denton County and Mark Bowlin, Assistant EmergencyManagement Coordinator, Denton County Office of Emergency Management(Jason Wise, Fire Chief)2.Kathy Whitworth Championship Golf Tournament update by Cathy Wright andBettye Odle. (Mayor Jeannette Tiffany)3.DEA Special Agent in Charge of Dallas Field Division to provide informationregarding illegal fentanyl (SAC Eduardo Chávez)4.Working for You . . . Trophy Cluba) Update from Town Council Membersb) Update from Town Manager (Patrick Arata, Interim Town Manager)c) Quick Civic Tip (Dean Roggia, Town Attorney)CONSENT AGENDA5.Consider and take appropriate action to approve the August 28, 2023 TownCouncil Regular Meeting Minutes (Tammy Dixon, Town Secretary)6.Consider and take appropriate action to approve the August 31, 2023, SpecialMeeting minutes (Tammy Dixon, Town Secretary)7.Consider and take appropriate action approving a resolution adopting anEmployee Compensation Policy (Denise Deprato, Director of HumanResources)8.Consider and take appropriate action amending the Compensation Pay Planwith an effective date of October 8, 2023. (Denise Deprato, Director of HumanResources)9.Consider and take appropriate action regarding improvements to the BobcatBlvd and the High School exit/entrance crosswalk to add pavementstriping/marking and a second set of flashing lights and any other improvementsrequired in an amount not to exceed $18,000 (Patrick Arata)INDIVIDUAL ITEMS10.Discuss, consider and take appropriate action approving aresolution accepting an Annual Service and Assessment Plan Update forAuthorized Services (Emergency Services) for the Trophy Club PublicImprovement District No. 1 (The Highlands at Trophy Club), and the proposedAssessment Roll; setting a date for Public Hearing; authorizing the publicationof notice and directing the mailing of notices as required by law (Patrick Arata,Interim Town Manager) 11.Proposed Budget for Fiscal Year October 1, 2023 to September 30, 2024 (Patrick Arata, Interim Town Manager) a) Conduct a Public Hearing regarding the proposed Fiscal Year 20232024 Budget pursuant to Section 9.05 of the Town Charter and Local Government Code 102.006 b) Consider and take appropriate action regarding an ordinance adopting and approving the Budget for the fiscal year beginning October 1, 2023 and ending September 30, 2024. 12.Future Agenda Items List (Patrick Arata, Interim Town Manager) EXECUTIVE SESSION 13.Pursuant to the following designated section of the Texas Governmental Code, Annotated, Chapter 551 (Texas Open Meetings Act), The Town Council will recess into executive session to discuss the following: a) Section 551.074 Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: 1) Town Manager RECONVENE INTO REGULAR SESSION 14.Consider and take appropriate action regarding Executive Session (Mayor Jeannette Tiffany) ADJOURN The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on September 8, 2023, by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. __________________________________ Tammy Dixon Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and reasonable accommodations will be made to assist you. 3 1 Town of Trophy Club Town Council Regular Meeting Minutes 8/28/2023 The Trophy Club Town Council met on August 28, 2023. The meeting was held at Town Hall, 1 Trophy Wood Dr, Trophy Club, TX 76262. Town Council Members Present: Jeannette Tiffany Mayor Stacey Bauer Council Member, Place 1 Jeff Beach Council Member, Place 2 Dennis Sheridan Council Member, Place 3/Mayor Pro Tem Karl Monger Council Member, Place 4 LuAnne Oldham Council Member, Place 5 Steve Flynn Council Member, Place 6 Staff Present: Patrick Arata Interim Town Manager Dean Roggia Town Attorney Terri Johnson Interim Town Secretary Jason Wise Fire Chief Bobby Tillman Acting Police Chief Matt Cox Community Development Director April Duvall Finance Director Denise Deprato HR Director Jill Lind Communications and Marketing Director Tamara Smith Assistant to the Town Manager CALL TO ORDER AND ANNOUNCE A QUORUM Mayor Tiffany called the meeting to order at 6:00 pm announcing a quorum was present for the meeting with all Council members in attendance. INVOCATION led by Rev. Bill Eason, Fellowship United Methodist Church PLEDGES led by Pledge of Allegiance to the American Flag Pledge of Allegiance to the Texas Flag PUBLIC COMMENTS There were no public comments at this time. COMMUNITY SPOTLIGHT 4 2 1. Dr. Hancock, Medical Director TC Fire, to present to Council the Fire Department’s receipt of the American Heart Association Gold Mission Lifeline Award (Fire Chief Wise) Fire Chief Jason Wise announced that this was the fifth year in a row that the Trophy Club Fire Department had received this Gold Mission Lifeline Award from the American Heart Association. He then introduced Trophy Club resident, Dr. Rob Hancock, Medical Director for the Trophy Club Fire Department. Dr. Hancock gave a brief history of this award. He explained that the AHA developed the Mission: Lifeline Recognition Program to recognize emergency service organizations that meet the guidelines from the AHA and the American College of Cardiology in the pre-hospital care of patients with ST-Elevation Myocardial Infarction (STEMI), the deadliest form of heart attack. 2. BADGE PINNING FOR NEW POLICE OFFICERS AND FIRE PERSONNEL (Acting Police Chief Tillman & Fire Chief Wise) Police Chief/Interim Town Manager Patrick Arata introduced Acting Police Chief Bobby Tillman and Fire Chief Jason Wise. Tillman spoke of the public safety community being deeply rooted in traditions and spoke of the important tradition of the badge that must never change. He explained that there are three times in the career of an officer when a badge is presented: at graduation from the academy, upon promotion, and at retirement. Chief Wise explained that these men and women will take an oath tonight to protect life and property and it was important that they be recognized for their service in the community. Judge Eric Ransleben issued the Oath of Office to the following Fire and Police Officers: Trophy Club Police Department Officer Jared Foster – pinned by father, Leon Foster Sgt. Chad Krum – pinned by wife, Kaitlyn Krum Trophy Club Fire Department Firefighter/Paramedic Athenia Barber, pinned by son, Memphis Barber Firefighter/Paramedic Oswaldo Ramirez, pinned by wife, Vanessa Ramirez Deputy Fire Marshal Ken Rawlinson, pinned by wife, Lindsay Rawlinson The Mayor and members of the Town Council expressed appreciation for these officers’ service to the Town of Trophy Club. 3. Working for You. . . Trophy Club a) Update on Arts & Culture Ad-Hoc Committee Mayor Tiffany explained the new Arts & Culture Ad-Hoc Committee and reviewed the process for appointments to the Town’s Boards and Commissions. She stressed the importance of these Boards and Commission to the community. 5 3 b) Update from Town Council Members Council Member Bauer thanked the team in the Finance Department for all their work on the budget. Council Member Flynn thanked the school crossing guards. Mayor Pro Tem Sheridan reported on the work of the Budget Subcommittee, with the approval of the budget to be on the September 11, 2023 Town Council Meeting agenda. Council Member Oldham expressed appreciation for the full house for tonight’s meeting. Mayor Tiffany stressed the importance of investing in your neighborhood and community. She expressed her sincere appreciation for all the support, love, and outreach to her following the recent death of her husband. c) Update from Town Manager (Patrick Arata, Interim Town Manager) Interim Town Manager Arata announced that a joint meeting with the Town Council and the Economic Development Corporation was being planned. He stated that Town Staff had been working on the upcoming fiscal year’s budget, the Employees Benefit Fair, and the transition to a new IT provider. Arata announced that the additional twenty-minute gap between middle school and high school start times had helped the traffic flow. Mayor Tiffany reported that five (5) candidates for the Town Manager position would be interviewed Thursday, August 31, 2023. d) Quick Civic Tip (Dean Roggia, Town Attorney) Town Attorney Dean Roggia reviewed a PowerPoint presentation reviewing the process to place an item on the agenda, as well as the agenda order and preparation. Roggia also reviewed the following sections from the Town Charter: § 3.113 Interference in Town Manager Appointments and Removals or Duties and § 1.02.001 Town Manager – Signatory Authority. CONSENT AGENDA 4. Consider and take appropriate action to approve the Town Council Meeting Minutes for the August 10, 2023 Special Meeting and for the August 14, 2023 Regular Meeting (Terri Johnson, Interim Town Secretary) 5. Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal Year 2023 (April Duval, Finance Director) 6 4 6. Consider and take appropriate action regarding the signing of the engagement letter for auditing services for the Fiscal Year 2023 and authorizing the Mayor or her designee to execute all necessary documents (April Duval, Finance Director) 7. Consider and take appropriate action regarding an annual rate increase from Allied Waste DBA Republic Services (Patrick Arata, Interim Town Manager) 8. Consider and take appropriate action regarding an Ordinance of the Town Council of the Town of Trophy Club accepting and approving an Update of the Service and Assessment Plan and an Updated Assessment Roll for the Town of Trophy Club Public Improvement District No. 1 (Authorized Improvements Assessment); making and adopting findings; accepting and approving the annual Service Plan Update and Updated Assessment Roll; and providing an effective date (April Duvall, Finance Director) TOWN OF TROPHY CLUB ORDINANCE NO. 2023-13 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS ACCEPTING AND APPROVING AN UPDATE OF THE SERVICE AND ASSESSMENT PLAN AND AN UPDATED ASSESSMENT ROLL FOR THE TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1 (“PID”) IN COMPLIANCE WITH CHAPTER 372 (AUTHORIZED IMPROVEMENT ASSESSMENT); MAKING AND ADOPTING FINDINGS; PROVIDING FOR THE INCORPORATION OF FINDINGS; ACCEPTING AND APPROVING THE ANNUAL SERVICE PLAN UPDATE AND UPDATED ASSESSMENT ROLL FOR PID ATTACHED AS EXHIBIT “A” HERETO; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING SEVERABILITY, PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. 9. Consider and take appropriate action regarding an Amendment to the Interlocal Agreement between the Town and Northwest independent School District for School Resource Officer services for Fiscal Year 2023-2024; and authorizing the Mayor or her designee to execute all necessary documents (Patrick Arata, Interim Town Manager/Police Chief) 10. Consider and take appropriate action regarding an Interlocal Cooperation Agreement (ILA) for Administration of Fire Protection Services between the Town of Trophy Club and Trophy Club Municipal Utility District No. 1; and authorizing the Mayor or her designee to execute all necessary documents (Patrick Arata, Interim Town Manager) Mayor Pro Tem Sheridan made the motion to approve Consent Agenda Items #4-10. The motion was seconded by Council Member Beach and passed unanimously with a vote of 7-0. INDIVIDUAL ITEMS 11. Case PD-AMD-23-002 (First Finance Bank) 7 5 Mayor Tiffany filed a Conflict-of-Interest form with the Town Secretary’s Office pertaining to this item and left the Council Chambers at this time. Mayor Pro Tem Sheridan presided over this item. a. Conduct a public hearing to consider a rezoning request made by B&S Southern Sign & Crane Service to amend Planned Development District-13 (PD-13), Tract 4A to accommodate signage. The subject property is legally described as The Village at Trophy Club, Lot 4, approximately 1 acre, Denton County, Texas and is generally located at the northwest corner of Trophy Club Drive and SH114. The property is addressed as 95 Trophy Club Drive (M. Cox) Mayor Pro Tem Sheridan stated that he was a customer of First Financial Bank; however, he did not have a conflict of interest in considering this item. Sheridan opened the Public Hearing at 6:37 PM and asked Community Development Director Matt Cox to review the item. Cox stated that First Financial Bank had requested an amendment to PD-13 to allow for an additional sign on the front (east) elevation/main entry along Trophy Club Drive, increase the signage on the south elevation, and to allow LED lighting in the existing monument sign. Sign visibility from SH 114 and along Trophy Club Drive would be improved with this request. P&Z Chair Mike Biggs addressed the Council and stated that the bank is the only building that would be affected by this amendment. He stated that this approval by the P&Z Commission was business friendly. The P&Z Commission approved the request at their meeting held on August 10, 2023 The Mayor Pro Tem closed the Public Hearing at 6:41 PM. b. Consider and possibly act on a recommendation to the Trophy Club Town Council on a rezoning request made by B&S Southern Sign & Crane Service to amend Planned Development District-13 (PD-13), Tract 4A to accommodate signage. The subject property is legally described as the The Village at Trophy Club, Lot 4, approximately 1 acre, Denton County, Texas and is generally located at the northwest corner of Trophy Club Drive and SH114. The property is addressed as 95 Trophy Club (M. Cox) Following general comments from the Town Council, Council Member Oldham also stated that she had an account at First Financial Bank but did not have a conflict of interest. Council Member Beach made the motion to adopt an Ordinance approving the rezoning request by B&S Southern Sign & Crane Service to amend Planned Development District-13 (PD-13), Tract 4A to accommodate signage. The motion was seconded by Council Member Monger and passed unanimously with a 6-0 vote. TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2023-14 8 6 AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING ORDINANCE NO. 2002-23 AND ORDINANCE NO. 95-20 OF THE TOWN, THE SAME BEING PD PLANNED DEVELOPMENT NO. 13, GENERALLY KNOWN AS THE VILLAGE AT TROPHY CLUB, BY AMENDING THE OFFICIAL ZONING MAP OF THE TOWN BY CHANGING PD PLANNED DEVELOPMENT NO. 13 TO ADOPT AN AMENDMENT TO EXHIBIT C, DEVELOPMENT STANDARDS, TO AMEND SECTION A 4.(e), ENTITLED TRACT 4 SIGNS, AND REGULATING SIGNS LOCATED WITHIN TRACT 4 AS FOLLOWS: PROVIDING REGULATIONS FOR A MONUMENT SIGN, BANNERS AND TEMPORARY SIGNS, WALL SIGNS, INTERNAL LIGHTING, RACEWAY REQUIREMENTS, INSTALLATION AND ADDITIONAL REQUIREMENTS FOR ALL SIGNAGE; PROVIDING FOR WAIVERS OR EXCEPTIONS TO THESE REGULATIONS; PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING A CUMULATIVE CLAUSE; PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. Mayor Tiffany returned to the dais after the vote on this item. 12. Case SZ-23-001 Triple Crown Estates, Rezoning a. Conduct a public hearing to consider a rezoning request made by Vasquez Engineering LLC to change the zoning from R-15 Single-Family Residential District to R-12 Single-Family Residential District on approximately 2.991 acres of land out of the Mary Medlin Survey, Abstract No. 832, Denton County, Texas. The property is generally located south of Trophy Park Drive, west of Balmoral Drive, and east of Annandale Drive, within the Town of Trophy Club. The property is currently addressed as 2304 Trophy Park Drive (M. Cox) Mayor Tiffany opened the Public Hearing at 6:44 PM. Matt Cox, Community Development Director, gave a brief background on the requested rezoning from R-15 Single-Family Residential District to R-12 Single- Family Residential District. The size of the proposed lots was the basis for the requested change in zoning. Planning Consultant Helen-Eve Beadle was present and explained the differences in the two zoning districts. She stated that at the time of packet preparation, Town Staff had not received any notices of opposition to the request. Two individuals spoke in opposition to the requested rezoning at the P&Z Commission meeting. They were in favor of the project, but they wanted the overhead power lines to be buried. P&Z Chairman Biggs reported that there were simply too many questions about the power lines and several Commissioners expressed concern about the amount of 9 7 electricity going through the power lines. He stated that he felt like that was the reason that the request did not pass the P&Z Commission. It is not required that the power lines be buried. Biggs gave a brief history of past efforts to develop this piece of property. Juan Vasquez of Vasquez Engineering LLC spoke in favor of the requested rezoning, along with the Property Owner/Developer Nathan Jeppeson, 2032 Churchill Downs. Persons speaking in opposition of the request include: Dean Murray, 2000 Churchill Downs Lane Whitney Butler, 2916 Nottingham Court Mellany Gibbon, 2920 Nottingham Court Jason Butler, 2916 Nottingham Court The Mayor closed the Public Hearing at 7:04 PM. b. Consider and possibly act on a recommendation to the Trophy Club Town Council on a rezoning request made by Vasquez Engineering LLC to change the zoning from R-15 Single-Family Residential District to R-12 Single-Family Residential District on approximately 2.991 acres of land out of the Mary Medlin Survey, Abstract No. 832, Denton County, Texas, the property is generally located south of Trophy Park Drive, west of Balmoral Drive, and east of Annandale Drive, within the Town of Trophy Club. The property is currently addressed as 2304 Trophy Park Drive (M. Cox) Council Members discussed the request and asked questions of the Town Attorney. Council Member Flynn pointed out that burying the power lines was a separate issue from the rezoning request. This request was a straight zoning change request. Mayor Pro Tem Sheridan made the motion to deny the requested rezoning of approximately 2.991 acres of land out of the Mary Medlin Survey, Abstract No. 832, Denton County, Texas, the property is generally located south of Trophy Park Drive, west of Balmoral Drive, and east of Annandale Drive, within the Town of Trophy Club (2304 Trophy Park Drive). The motion to deny the requested rezoning was seconded by Council Member Monger. With a vote of 4-3, the motion to deny the requested rezoning passed. AYES: Sheridan, Monger, Bauer, Beach NOES:Tiffany, Flynn, Oldham 13. Consider and take appropriate action to appoint a Town Secretary effective August 29, 2023 (Denise Deprato, Human Resources Director) Director of Human Resources Denise Deprato introduced Tammy Dixon who had accepted the conditional offer for the position of Town Secretary. Ms. Dixon gave a brief background of her career. 10 8 Upon motion by Council Member Flynn, seconded by Council Member Beach, the Town Council voted unanimously (7-0) to appoint Tammy Dixon as the Town Secretary effective August 29, 2023. 14. Consider and take appropriate action to on review of Community Pool – Phase II (Stacey Bauer, Council Member) Comments were made from the following persons: Wendie Bailey, 201 Durango – requested the $700,000 slide be reconsidered in Phase II; add a heater to enable year-round use; open special programs for special needs persons; and have more flex space rather than just a party room. Lisa Finch, 2721 Waverley Drive – requested the pool be heated to have more year- round options for swim teams and others as well as programs for special needs persons. She presented a proposal for options to extend the life of the pool. Dean Murray, Chairman of the Parks and Recreation Board told the Council that the Board had voted to proceed with Phase II of the Pool Project as planned. He stated that a slide is not a bad idea and would benefit the pool. The addition of a heater is not part of this phase of the pool. Council Member asked questions from Mr. Murray and the recommendation of the Parks and Recreation Board. He pointed out that the slide was relocated on the plans to avoid elimination of the kiddie pool. Council Member Monger asked for a presentation over Phase II. Interim Town Manager Arata reported that costs for Phase II would be presented to the Town Council for funding later. The funds have not been obligated at this time. Mayor Pro Tem Sheridan made the motion to take no action at this time. The motion was seconded by Council Member Oldham and passed unanimously (7-0). Council Member Beach asked for clarification on how Phase II will move forward. Interim Town Manager Arata explained that when Phase II has been finalized, Town Staff will come back to the Town Council with the request to move forward with the project and to fund the project. The swim team’s suggestions will be forwarded to the Parks and Recreation Board for their consideration. Arata suggested that the Council could make suggestions for some of these additional items for the pool be added to the Capital Improvement Plan. Mayor Tiffany moved Agenda Items #17 and #16 to be heard before Agenda Item #15. 17. Consider and take appropriate action regarding improvements to the Bobcat Blvd and the High School exit/entrance crosswalk to add pavement striping/marking and a second set of flashing lights and any other improvements required (Council Members Jeff Beach and Stacey Bauer) 11 9 Council Member Beach stated that this intersection was unsafe and suggested that improvements be made. He reviewed a slide that showed the proposed additional crosswalk at this intersection. Following discussion by the Town Council, the motion was made by Council Member Beach to direct Town Staff to investigate the potential of improvements at this location. The motion was seconded by Council Member Monger and passed with the unanimous (7-0) vote of the Town Council. 16. Future Agenda Items List (Patrick Arata, Interim Town Manager) Interim Town Manager Arata reviewed the revised Future Agenda Items list. Mayor Pro Tem Sheridan requested a future workshop on traffic control at the High School. Council Member Oldham supported his request. Mayor Tiffany has submitted a Conflict-of-Interest for Agenda Item #15. She turned the meeting over to the Mayor Pro Tem and left the Council Chambers. Mayor Pro Tem Sheridan called for a short break and recessed the open meeting at 7:57 PM. The meeting was reconvened at 8:03 PM. 15, Discuss and consider the request of Hogan’s Glen HOA (Mayor Pro Tem Sheridan) Mr. Sheridan gave a brief update of this issue that was considered by the Town Council at the June 13, 2023, meeting. Council Members agreed that a full and complete release from the HOA was needed, and everyone wanted to support the payment agreed upon. Town Attorney Dean Roggia explained that the Town should tie the funds offered to Hogan’s Glen HOA to a scope of work in a drainage easement obtained for a public purpose. He reviewed the necessary steps to protect the Town in the future. Persons speaking in favor of the Town’s assistance to Hogan’s Glen HOA included: Pat Currie, 2 Asheville Lane Mike Hodge, 12 Hayes Court Kathy Palmer, 40 Cypress Court Mary Lee Hodge, 12 Hayes Court Meredith Hannifin, 9 Stephens Court Brian Hillins, 4 Asheville Lane Steve Bowman, 2 Stephens Court Following a lengthy discussion, the Town Council directed the Town Attorney to draft an easement document to be presented to the Hogan’s Glen HOA Board for their meeting on September 19th. The item will be placed on a Town Council meeting either on September 25th or October 9th. EXECUTIVE SESSION 12 10 15. Pursuant to the following designated section of the Texas Governmental Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will recess into executive session to discuss the following: a) Section 551.071 Consultation with Attorney 1) Hogan’s Glen and other HOAs b) Section 551.074 Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: 1. Town Manager 2. Town Secretary The Town Council did not go into Executive Session. RECONVENE INTO REGULAR SESSION 16. Consider and take appropriate action regarding Executive Session (Mayor Jeannette Tiffany/Mayor Pro Tem Dennis Sheridan) ADJOURN Upon motion by Council Member Monger, seconded by Council Member Oldham, the Mayor Pro Tem adjourned the meeting at 8:59 PM. Attest: _______________________________ ______________________________________ Tammy Dixson, Town Secretary Jeannette Tiffany, Mayor 13 1 Town of Trophy Club Town Council Special Meeting Minutes August 31, 2023, 9:00 a.m. The Trophy Club Town Council met in Special Session on August 31, 2023. The meeting was held at Town Hall, 1 Trophy Wood Dr, Trophy Club, TX 76262. Town Council Members Present: Jeannette Tiffany Mayor Stacey Bauer Council Member, Place 1 Jeff Beach Council Member, Place 2 Dennis Sheridan Council Member, Place 3/Mayor Pro Tem Karl Monger Council Member, Place 4 LuAnne Oldham Council Member, Place 5 Steve Flynn Council member, Place 6 Staff Present: Patrick Arata Interim Town Manager Dean Roggia Town Attorney Tammy Dixon Town Secretary Denise Deprato Director of Human Resources CALL TO ORDER AND ANNOUNCE A QUORUM Mayor Tiffany called the meeting to order at 9:00 a.m. announcing a quorum present. PUBLIC COMMENT(S) There were no public comments at this time. EXECUTIVE SESSION 1. Pursuant to the following designated section of the Texas Governmental Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess into executive session to discuss the following: a) Section 551.074 Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: 1) Town Manager Mayor Tiffany recessed Town Council to Executive Session at 9:03 a.m. 14 2 RECONVENE INTO REGULAR SESSION Mayor Tiffany reconvened into regular session at 3:46 p.m. INDIVIDUAL ITEMS 2. Consider and take appropriate action to appoint Town Manager (Denise Deprato, Director of Human Resources) Councilmember Oldham moved to authorize staff to make a contingent offer for the position of Town Manager, subject to negotiations and final approval and appointment by the Town Council. Councilmember Monger seconded the motion. The motion passed with the unanimous vote of 7 – 0. ADJOURN Mayor Tiffany adjourned the meeting at 3:47 p.m. Approved this the 11th day of September 2023. ____________________________ Jeannette Tiffany, Mayor Attest: _______________________________ Tammy Dixon, Town Secretary 15 Page 1 of 1 To: Mayor and Town Council From: Denise Deprato, Director of Human Resources CC: Patrick Arata, Interim Town Manager Tammy Dixon, Town Secretary Re: Town Council Compensation Policy Date: September 11, 2023 Agenda Item: Consider and take appropriate action regarding a resolution approving an Employee Compensation Policy. Strategic Link: Employee Development: Train and retain a skilled workforce. Background and Explanation: During the January 21, 2023, Council Meeting, Council requested a policy outlining Council’s direction and philosophy on the Town’s Compensation Plan. Council identified the need for a policy to stabilize and structure the Town’s Compensation plan to provide competitive salary to attract highly qualified new talent and to retain a skilled workforce. Council’s commitment to maintain the Compensation Pay Plan at the 50th percentile of the Town’s benchmark agencies, and provide annual merit increases to reward employees meeting performance standards is accomplished through this policy. In addition, the policy requires an annual Town Council review of the Compensation Pay Plan in an effort to maintain Council’s directives and commitment to employees. Financial Considerations: There are no additional costs associated with implementing this policy. Legal Review: Not applicable Board/Commission/ or Committee Recommendation: Not applicable Attachments: Draft Resolution 16 RES 2023-XX Page 2 of 3 TOWN OF TROPHY CLUB RESOLUTION NO. 2023-XX A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS APPROVING THE TOWN OF ADOPTING A COMPENSATION POLICY FOR THE TOWN OF TROPHY CLUB, A COPY OF WHICH IS ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “A”; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on January 21, 2023, Town Council requested a Compensation Policy be put forth for their consideration and approval; and WHEREAS, the Town Council is committed to providing fair compensation for work performed by Town employees; and WHEREAS, the Town Council is dedicated to maintaining the Town’s Compensation Pay Plan at the 50th percentile of the Town’s benchmark agencies, and WHEREAS, Town Council recognizes the hard work and dedication of Town employees and is committed to providing annual merit increases to employees meeting performance standards. WHEREAS, upon consideration, the Town Council finds and determines it to be in the best interests of the Town to adopt Exhibit “A” as the Town’s Compensation Policy. NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB; Section 1. That the Town Council has reviewed the Compensation Policy and hereby adopts the said policy set forth in Exhibit “A,” a copy of which is attached hereto and incorporated herein in its entirety. Section 2. That this Resolution shall take effect immediately upon its passage and approval. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas on this 11th day of September 2023. Janette Tiffany, Mayor 17 RES 2023-XX Page 3 of 3 ATTEST: Tammy Dixon, Town Secretary APPROVED TO AS FORM: Dean Roggia, Town Attorney 18 Page 1 of 2 Compensation Policy Town Council Policy Policy Number TC-001 Date of Adoption: September 11, 2023 Resolution Number: Policy Contact: Director of Human Resources 1. PURPOSE The Compensation Policy is established to set forth Town Council’s direction and philosophy on the Town’s Compensation Pay Plan for all employment Classifications. The Town’s compensation philosophy is to recognize and reward employee performance and maintain a competitive pay structure to retain and attract a highly qualified workforce. 2. POLICY 2.1. Compensation Pay Plan 2.1.1. Town Council shall approve a Compensation Pay Plan annually, no later than the first meeting each September to establish the base salary Pay Range of all Town Classifications. 2.1.2. The Town Manager and/or their designee shall conduct an annual review to ensure the Town is remaining competitive and paying fair market value for the duties in which staff are performing. The annual review and recommendation to Town Council may include the following data: • A compensation study of the Town’s 22 Benchmark Agencies • Federal Cost of Living Adjustment • Metroplex municipalities annual pay adjustments • Dallas/Fort Worth Living Wage 2.1.3. The Town shall conduct a Compensation Study of the Town’s Benchmark Agencies and set the minimum pay range for each classification at the 50th Percentile, at least every three years. 2.1.4. The Town Manager and/or designee may request adjustments to the Compensation Pay Plan throughout the year, for example to include necessary new classifications and reclassification, as needed. 19 Page 2 of 2 2.1.5. Town Officer Authority 2.1.5.1. The Town Manager, Town Secretary, and the Town Attorney have the authority to set their staff salaries within the Pay Range set forth by Town Council. 2.2. Performance Merit Increases During the annual budget process, Town Council shall consider performance merit increases for full-time staff meeting performance standards. 2.3 The Town Council Finance sub-committee shall provide Town Council regular updates during the annual budget process. 3. DEFINITIONS Benchmark Agencies Local municipalities that are comparable to or competitors of the Town, used to compare salary data for similar classifications. Classification A specific job outline, including, but is not limited to, classification title, Fair Labor Standards Act (FLSA) Status, reporting and supervisory structure, job summary, duties and responsibilities, qualifications, and work environment. Compensation Pay Plan A defined base salary Pay Range for all Town Classifications used to set guidelines to compensate fair market value for a body of worked performed. Pay Range A span between a minimum and maximum base salary for a specific Classification. 20 Page 1 of 2 To: Mayor and Town Council From: Denise Deprato, Director of Human Resources CC: Patrick Arata, Interim Town Manager Tammy Dixon, Town Secretary Re: Compensation Pay Plan Date: September 11, 2023 Agenda Item: Consider and take appropriate action amending the Compensation Pay Plan with an effective date of October 8, 2023. Strategic Link: Employee Development: Train and retain a skilled workforce. Background and Explanation: Town Council established a strategic initiative to train and retain a skilled workforce. Town Council has directed staff to update the Compensation Pay Plan annually in an effort to remain competitive and to attract highly qualified new talent and retain a skilled workforce. During the January 21, 2023, Council Meeting, staff presented Council with an overview of the 2023 Compensation Survey results. Town Council approved adjustments to maintain the Compensation Pay Plan at the 50th Percentile of the Town’s benchmark agencies. The amended Compensation Pay Plan attached provides a 4% market adjustment across all classifications. The 4% market adjustment will assist the Town with maintaining the 50th percentile requirement set forth by Town Council. Financial Considerations: Costs associated with the Compensation Pay Plan adjustments are included in the Fiscal Year 2023/24 proposed budget. Legal Review: Not applicable 21 Page 2 of 2 Board/Commission/ or Committee Recommendation: Not applicable Attachments: •Attachment 1: Compensation Pay Plan 22 Compensation Pay Plan DRAFT Page 1 of 4 Effective October 8, 2023 Compensation Pay Plan Fire Classification FLSA FT/PT/S Minimum Midpoint Maximum PT Firefighter / EMT NE PT Hourly $ 19.97 $ 23.42 $ 26.87 PT Firefighter/Paramedic NE PT Hourly $ 21.02 $ 24.65 $ 28.29 Firefighter - EMT NE FT Annual $ 68,383.08 $ 80,224.44 $ 92,065.79 Hourly $ 23.48 $ 27.55 $ 31.62 Firefighter-Paramedic NE FT Annual $ 71,986.97 $ 84,464.31 $ 96,911.36 Hourly $ 24.72 $ 29.01 $ 33.28 Driver/Engineer NE FT Annual $ 91,187.53 $ 106,965.91 $ 122,714.01 Hourly $ 31.31 $ 36.73 $ 42.14 Fire Captain NE FT Annual $ 110,660.66 $ 129,800.65 $ 148,940.65 Hourly $ 38.00 $ 44.57 $ 51.15 Police Classification FLSA FT/PT/S Minimum Midpoint Maximum Police Cadet NE FT Annual $ 66,280.45 Hourly $ 31.87 Police Officer NE FT Annual $ 73,635.33 $ 86,376.58 $ 99,117.82 Hourly $ 35.40 $ 41.53 $ 47.65 Detective NE FT Annual $ 73,635.33 $ 86,376.58 $ 99,117.82 Hourly $ 35.40 $ 41.53 $ 47.65 Juvenile Detective NE FT Annual $ 73,635.33 $ 86,376.58 $ 99,117.82 Hourly $ 35.40 $ 41.53 $ 47.65 Police Sergeant NE FT Annual $ 102,232.83 $ 119,906.18 $ 137,579.52 Hourly $ 49.15 $ 57.65 $ 66.14 Police Lieutenant E FT Annual $ 116,812.80 $ 137,017.09 $ 157,199.74 Hourly $ 56.16 $ 65.87 $ 75.58 Police Captain E FT Annual $ 127,845.12 $ 149,953.02 $ 172,039.30 Hourly $ 61.46 $ 72.09 $ 82.71 23 Compensation Pay Plan DRAFT Page 2 of 4 Effective October 8, 2023 Non-Exempt Classification FLSA FT/PT/S Minimum Midpoint Maximum Accounting Specialist NE FT Annual $ 45,232.51 $ 53,149.82 $ 61,067.14 Hourly $ 21.75 $ 25.55 $ 29.36 Administrative Assistant NE FT Annual $ 39,608.19 $ 46,465.54 $ 53,301.25 Hourly $ 19.04 $ 22.34 $ 25.63 Animal Control Officer NE FT Annual $ 40,884.48 $ 47,958.14 $ 55,031.81 Hourly $ 19.66 $ 23.06 $ 26.46 Athletics Crew Leader NE FT Annual $ 46,270.85 $ 54,274.69 $ 62,278.53 Hourly $ 22.25 $ 26.09 $ 29.94 Athletics Field Technician NE FT Annual $ 35,779.33 $ 41,966.08 $ 48,152.83 Hourly $ 17.20 $ 20.18 $ 23.15 Communications & Marketing Specialist NE FT Annual $ 53,517.57 $ 62,776.06 $ 72,034.56 Hourly $ 25.73 $ 30.18 $ 34.63 Code Enforcement Officer NE FT Annual $ 47,330.82 $ 55,529.34 $ 63,706.24 Hourly $ 22.76 $ 26.70 $ 30.63 Crime Analyst NE FT Annual $ 52,392.70 $ 61,456.51 $ 70,498.69 Hourly $ 25.19 $ 29.55 $ 33.89 Evidence Custodian/Patrol Assistant NE FT Annual $ 41,598.34 $ 48,801.79 $ 55,983.62 Hourly $ 20.00 $ 23.46 $ 26.92 Parks Maintenance Worker NE FT/PT Annual $ 35,779.33 $ 41,966.08 $ 48,152.83 Hourly $ 17.20 $ 20.18 $ 23.15 Parks Crew Leader NE FT Annual $ 46,270.85 $ 54,274.69 $ 62,278.53 Hourly $ 22.25 $ 26.09 $ 29.94 Parks Irrigator NE FT Annual $ 39,629.82 $ 46,487.17 $ 53,322.88 Hourly $ 19.05 $ 22.35 $ 25.64 Permit Technician NE FT Annual $ 40,084.10 $ 47,006.34 $ 53,928.58 Hourly $ 19.27 $ 22.60 $ 25.93 Records Analyst NE FT Annual $ 45,037.82 $ 52,825.34 $ 60,612.86 Hourly $ 21.65 $ 25.40 $ 29.14 Recreation Coordinator NE FT Annual $ 48,239.36 $ 56,589.31 $ 64,917.63 Hourly $ 23.19 $ 27.21 $ 31.21 Senior Administrative Assistant NE FT Annual $ 43,912.96 $ 51,505.79 $ 59,098.62 Hourly $ 21.11 $ 24.76 $ 28.41 Street Maintenance Worker NE FT Annual $ 37,401.73 $ 43,891.33 $ 50,359.30 Hourly $ 17.98 $ 21.10 $ 24.21 Streets Crew Leader NE FT Annual $ 46,270.85 $ 54,274.69 $ 62,278.53 Hourly $ 22.25 $ 26.09 $ 29.94 24 Compensation Pay Plan DRAFT Page 3 of 4 Effective October 8, 2023 Exempt Classification FLSA FT/PT/S Minimum Midpoint Maximum Accountant E FT Annual $ 57,368.06 $ 67,405.31 $ 77,442.56 Hourly $ 27.58 $ 32.41 $ 37.23 Assistant to the Town Manager E FT Annual $ 74,067.97 $ 86,895.74 $ 99,701.89 Hourly $ 35.61 $ 41.78 $ 47.93 Chief Financial Analyst E FT Annual $ 69,568.51 $ 81,617.54 $ 93,644.93 Hourly $ 33.45 $ 39.24 $ 45.02 Communications & Marketing Director E FT Annual $ 110,193.41 $ 129,251.20 $ 148,308.99 Hourly $ 52.98 $ 62.14 $ 71.30 Community Development Director E FT Annual $ 116,812.80 $ 137,017.09 $ 157,221.38 Hourly $ 56.16 $ 65.87 $ 75.59 Deputy Chief/Fire Marshal E FT Annual $ 128,147.97 $ 150,320.77 $ 172,471.94 Hourly $ 61.61 $ 72.27 $ 82.92 Director of Finance E FT Annual $ 122,653.44 $ 143,874.43 $ 165,073.79 Hourly $ 58.97 $ 69.17 $ 79.36 Fire Chief E FT Annual $ 131,479.30 $ 162,369.79 $ 193,281.92 Hourly $ 63.21 $ 78.06 $ 92.92 Human Resources Director E FT Annual $ 120,663.30 $ 141,538.18 $ 162,391.42 Hourly $ 58.01 $ 68.05 $ 78.07 Parks and Recreation Director E FT Annual $ 122,653.44 $ 143,874.43 $ 165,073.79 Hourly $ 58.97 $ 69.17 $ 79.36 Parks Superintendent E FT Annual $ 71,796.61 $ 84,213.38 $ 96,630.14 Hourly $ 34.52 $ 40.49 $ 46.46 Police Chief E FT Annual $ 131,479.30 $ 162,369.79 $ 193,281.92 Hourly $ 63.21 $ 78.06 $ 92.92 Recreation Superintendent E FT Annual $ 58,968.83 $ 69,157.50 $ 79,346.18 Hourly $ 28.35 $ 33.25 $ 38.15 Streets Superintendent E FT Annual $ 62,365.06 $ 73,159.42 $ 83,932.16 Hourly $ 29.98 $ 35.17 $ 40.35 25 Compensation Pay Plan DRAFT Page 4 of 4 Effective October 8, 2023 Part-Time/Seasonal Classification FLSA FT/PT/S Minimum Midpoint Maximum Assistant Camp Director E S Hourly $ 13.79 $ 16.17 $ 18.56 Assistant Pool Manager E S Hourly $ 14.32 $ 16.80 $ 19.27 Assistant Swim Coach E S Hourly $ 13.19 $ 15.46 $ 17.74 Camp Counselor E S Hourly $ 12.48 $ 14.64 $ 16.80 Camp Director E S Hourly $ 14.30 $ 16.78 $ 19.25 Fitness Instructor NE PT Hourly $ 18.72 $ 21.53 $ 24.34 Head Swim Coach E S Hourly $ 15.30 $ 17.95 $ 20.59 Lifeguard E S Hourly $ 12.48 $ 14.64 $ 16.80 Pool Cashier E S Hourly $ 10.66 $ 12.50 $ 14.35 Pool Manager E S Hourly $ 16.07 $ 18.84 $ 21.62 Pool Manager II E S Hourly $ 16.87 $ 19.79 $ 22.70 Seasonal School Crossing Guard NE S Hourly $ 15.60 $ 17.94 $ 20.28 TC Park Gate Attendant NE PT Hourly $ 11.50 $ 13.49 $ 15.48 26 Page 1 of 1 To: Mayor and Town Council From: Patrick Arata, Interim Town Manager CC: Tammy Dixon, Town Secretary Re: Additional Crosswalk Flashers Town Council Meeting, September 11, 2023 Agenda Item: Consider and take appropriate action regarding improvements to the Bobcat Blvd and the High School exit/entrance crosswalk to add pavement striping/marking and a second set of flashing lights and any other improvements required in an amount not to exceed $18,000 (P. Arata) Strategic Link: Safety & Security: 1. Prioritize traffic safety. 2. Foster a safe environment for residents, students, and visitors. Background and Explanation: At the intersection of Bobcat Blvd and the southeast entry/exit of Byron Nelson Hish School (across from the Wonderland Montessori), there is currently one flashing pedestrian crosswalk. This crosswalk is primarily used for students crossing Bobcat Blvd. Staff has attached a map of this intersection for reference (Exhibit A). Currently, the students have an unprotected crosswalk (east and west) against the flow of traffic entering and exiting the campus. At council’s request, staff has gathered bids for two (2) additional crosswalk flashers, striping on west side of intersection to match east side, and adding concrete ADA ramps to our ROW to match east side. A new module will be added to have all four (4) synchronized. The streets department will manage the striping and concrete work. Consolidated Light Controls will provide and install the crosswalk flashers. Financial Considerations: Funding for the project is through the Street Maintenance Fund, Signs and Markings line item 10- 360-65510, with a current remaining balance of $21,033.54 for this current fiscal year. Attachments: • Exhibit A- Map of Bobcat Blvd and Southeast Byron Nelson entry/exit 27 28 Page 1 of 2 To: Mayor and Town Council From: Patrick Arata, Interim Town Manager CC: Tammy Dixon, Town Secretary Re: Annual Service and Assessment Plan Town Council Meeting, September 11, 2023 Agenda Item: Consider and take appropriate action regarding a Resolution accepting an Annual Service and Assessment Plan Update for Authorized Services (Emergency Services) for the Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club), and the proposed Assessment Roll; setting a date for Public Hearing; authorizing the publication of notice and directing the mailing of notices as required by law; enacting other provisions relating thereto; and providing an effective date (P.Arata). Strategic Link: Administrative & Financial Services – Exercise fiscal discipline in all Town operations. Background and Explanation: Annually, the Town Council accepts the Service and Assessment Plan update for Authorized Services (Emergency Services) for the Town of Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club), sets the date for a Public Hearing and authorizes the publication of Notice, and directs the mailings of such Notices as required by law. This notice states the approximate Total Annual Cost of the Authorized Services, which is figured after receiving the Fire Rate from Trophy Club Municipal Utility District (TCMUD) No. 1. Financial Considerations: The Emergency Services District (ESD) in the PID pays for $541,701 worth of fire expenditures. This is the district’s portion of fire services, the remainder is paid through the MUD’s property tax rate. If the ESD assessment was not in place the Town would be responsible for covering those expenditures. Legal Review: None applicable. 29 Page 2 of 2 Board/Commission/ or Committee Recommendation: None applicable. Staff Recommendation: N/A Attachments: •Resolution No. 2023-xx 30 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2023-xx A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS ACCEPTING AN ANNUAL SERVICE AND ASSESSMENT PLAN UPDATE FOR AUTHORIZED SERVICES (EMERGENCY SERVICES) FOR THE TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1 (THE HIGHLANDS AT TROPHY CLUB); SETTING A DATE FOR A PUBLIC HEARING; AUTHORIZING THE PUBLICATION OF NOTICE AND DIRECTING THE MAILING OF NOTICES AS REQUIRED BY LAW; ENACTING OTHER PROVISIONS RELATING THERETO; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on March 16, 2007, the Town received a petition meeting the requirements of Sec. 372.005 of the Public Improvement District Assessment Act (the “Act”) requesting the creation of a public improvement district over a portion of the area of the Town to be known as The Town of Trophy Club Public Improvement District No. 1(the “District”); and WHEREAS, the petition contained the signatures of the owners of taxable property representing more than fifty percent of the appraised value of taxable real property liable for assessment within the District, as determined by the then current ad valorem tax rolls of the Denton Central Appraisal District and the signatures of property owners who own taxable real property that constitutes more than fifty percent of the area of all taxable property that is liable for assessment by the District; and WHEREAS, on May 7, 2007, after due notice, the Town Council of the Town (the “Town Council”) held the public hearing in the manner required by law on the advisability of the Improvement Projects and services described in the petition as required by Sec. 372.009 of the PID Act and made the findings required by Sec. 372.009(b) of the PID Act and, by Resolution No. 2008-08, adopted by a majority of the members of the Town Council, authorized the District in accordance with its finding as to the advisability of certain public improvement projects and services; and WHEREAS, on May 18, 2007, the Town published notice of its authorization of the District in the Trophy Club Times, a newspaper of general circulation in the Town; and WHEREAS, no written protests of the District from any owners of record of property within the District were filed with the Town Secretary within 20 days after May 18, 2007; and WHEREAS, on May 21, 2007, the Council adopted a resolution (the “Cost Resolution”) determining the total costs of the District improvements, directing the filing of a proposed assessment roll, and directing related action; and 31 RES 2023-xx Page 2 of 6 WHEREAS, pursuant to Sections 372.013 and 372.014 of the PID Act, the Town Council has directed the preparation of a Service and Assessment Plan Update for Authorized Services for the District (the “Plan”), such Plan is attached hereto as Exhibit “B”, covers a period of at least five years, and defines the annual indebtedness and the projected costs of the Authorized Services, as identified and defined in the Plan; and WHEREAS, the Plan Update includes an assessment plan that apportions the cost of the Authorized Services to be assessed against property in the District and such apportionment is made on the basis of special benefits accruing to the property because of the Authorized Services; and WHEREAS, after determining the total cost of the Authorized Services, the Town Council directed the preparation of an Assessment Roll that states the assessment against each parcel of land in the District and such Assessment Roll is attached to and a part of the Plan; and WHEREAS, the Town Council notes that the Plan and Assessment Roll may be amended with such changes as the Town Council deems appropriate before such Plan and Assessment Roll are adopted as final by the Town Council; and WHEREAS, the Town has determined to call a public hearing regarding the levy of assessments pursuant to the Plan and the Assessment Roll pursuant to Section 372.016 of the Act; and WHEREAS, the Town desires to publish notice of a public hearing to adopt the Plan and Assessment Roll in order to provide notice to all interested parties of the Town’s proposed levy of assessments against property in the District, pursuant to Section 372.016 of the Act; and WHEREAS, the Town desires to file the Annual Service Plan Update and Assessment Roll with the Town Secretary such that they are available for public inspection pursuant to Section 372.016 of the Act. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, THAT: Section 1. Findings. The findings and determinations set forth in the preambles hereto are hereby incorporated by reference for all purposes. Section 2. Calling Public Hearing. The Town Council hereby calls a public hearing (the “Public Hearing”) for 6:00 p.m. on September 25, 2023 at the regular meeting place of the Town Council of the Town of Trophy Club, Texas, Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, to consider approving the Updated Plan, with such changes and amendments as the Town Council deems necessary, and the Assessment Roll with such amendments to the assessments on any parcel as the Town Council deems necessary. After all objections made at such hearing have been heard, the Town Council may (i) levy the assessments as special assessments against each parcel of property in the District as set forth in the proposed Updated Plan and Assessment Roll; 32 RES 2023-xx Page 3 of 6 (ii) specify the method of payment of the assessment, and (iii) provide that assessments be paid in periodic installments. Notice of the hearing setting out the matters required by Section 372.016 of the Act shall be given by publication at least eleven (11) days before the date of the hearing, in a newspaper of general circulation in the Town. Notice of such hearing shall also be given by the mailing of a copy of the notice containing the information required by Section 372.016(b) of the Act at least eleven (11) days prior to the hearing to the current address of each owner of property liable for an assessment in the proposed Assessment Roll as reflected on the tax rolls of the Denton Central Appraisal District. All residents and property owners within the District, and all other persons, are hereby invited to appear in person, or by their attorney, and contend for or contest the Plan and the Assessment Roll, and the proposed assessments and offer testimony pertinent to any issue presented on the amount of the assessments, purpose of the assessments, special benefit of the assessments, and the costs of collection and the penalties and interest on delinquent assessments. At or on the adjournment of the hearing conducted pursuant to Section 372.016 on the proposed assessments, the Town Council must hear and pass on any objection to a proposed assessment. The Town Council may amend a proposed assessment on any parcel. The failure of a property owner to receive notice does not invalidate the proceeding. Section 3. Publication and Mailing of Notice. The Town Council hereby directs Town Staff or designee to cause the publication of Notice of the Public Hearing substantially in the form attached as Exhibit “A”; such publication to occur at least eleven (11) days before the date of the hearing. Further, the Town Council hereby directs Town Staff to give Notice of Hearing by the mailing of a copy of the notice at least eleven (11) days prior to the hearing to the current address of each owner of property liable for an assessment in the proposed Assessment Roll as reflected on the tax rolls of the Denton Central Appraisal District. Section 4. Conduct of Public Hearing. The Town Council shall convene at the location and at the time specified in the notice described above for the public hearing and shall conduct the public hearing in connection with its approval of the Plan and the Assessment Roll and the levy of the proposed assessments, including costs of collection and penalties and interest on delinquent assessments. At such public hearing, the Town Council will hear and pass on any objections to the Plan and the Assessment Roll and the levy of the proposed assessments (which objections may be written or oral). At or on the adjournment of the hearing, Council may amend a proposed assessment on any parcel. After all objections, if any, have been heard and passed upon, the Town may (i) levy the assessments as special assessments against each parcel of property in the District as set forth in the Plan and Assessment Roll, (ii) specify the method of payment of the assessment, and (iii) provide that the assessments be paid in periodic installments. 33 RES 2023-xx Page 4 of 6 Section 5. Filing of Plan Update and Assessment Roll. The Plan Update and Assessment Roll shall be filed in the office of the Town Secretary and be made available to any member of the public who wishes to inspect the same. A copy of the Annual Service and Assessment Plan Update for Authorized Services is attached hereto and incorporated herein as Exhibit “B”. Section 6. Effective Date. This Resolution shall become effective upon its passage in accordance with law. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, on this 11th day of September 2023. Jeannette Tiffany, Mayor Town of Trophy Club, Texas ATTEST: [SEAL]APPROVED TO AS FORM: _________________________________ Tammy Dixon, Town Secretary Dean Roggia, Town Attorney Town of Trophy Club, Texas Town of Trophy Club, Texas 34 RES 2023-xx Page 5 of 6 EXHIBIT “A” TOWN OF TROPHY CLUB NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN THAT a public hearing will be conducted by the Town Council of the Town of Trophy Club, Texas on the 25th day of September, 2023 at 7:00 p.m. at the Trophy Club Town Hall at 1 Trophy Wood Drive, Trophy Club, Tarrant County, Texas 76262. The public hearing will be held to consider proposed assessments to be levied against the assessable property within THE TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1 (the “District”) pursuant to the provisions of Chapter 372 of the Texas Local Government Code, as amended. The general nature of the improvements are emergency services (the “Authorized Services”), including, without limitation, fire suppression and control, inspection services, arson investigations, hazardous material response, search and rescue, emergency recovery and extraction, pre-hospital medical stabilization or transportation of persons who are sick, injured, wounded, or otherwise incapacitated or helpless including basic life support ambulance services, advanced life support ambulance services, air ambulance services, and quick-response unit services provided by the Town. The Town has provided such services pursuant to an annual assessment within the District since 2007. The total annual cost of the Authorized Services for the Town’s fiscal year 2023-2024 is approximately $541,701. The boundaries of the District are described as follows: The District includes approximately 609.683 acres located within the corporate limits of the Town of Trophy Club, Denton County, Texas. The District is generally located to the north of Oakmont Drive, Oak Hill Drive and the Quorum Condominiums, east of the Lakes Subdivision and Parkview Drive, south of the Corp of Engineers Property and west of the Town’s eastern town limits. The District is more particularly described by metes and bounds and such description is available for inspection at Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas 76262. All written or oral objections will be considered at the public hearing. A copy of the Service and Assessment Plan for Authorized Services and proposed Assessment Roll, which includes the assessments to be levied against each parcel in the District, is available for public inspection at the office of the Town Secretary, Town of Trophy Club, at 1 Trophy Wood Drive, Trophy Club, Texas 76262. WITNESS MY HAND AND THE OFFICIAL SEAL OF THE TOWN, this 11th day of September, 2023. ________________________ Tammy Dixon, Town Secretary Town of Trophy Club, Texas 35 RES 2023-xx Page 6 of 6 EXHIBIT “B” ANNUAL SERVICE AND ASSESSMENT PLAN UPDATE FOR AUTHORIZED SERVICES (EMERGENCY SERVICES) FOR THE DISTRICT 36 37 38 39 40 41 42 43 44 45 46 47 48 PID Assessment Rate 0.05186 67687 470277 537349 580362 583540 73937 470278 557641 580363 583541 82144 470279 557642 580364 583542 83515 470280 557643 580365 583543 84263 470281 557644 580366 583544 98639 470282 557645 580367 583545 98641 470283 557646 580368 583546 171483 470284 557647 580369 583547 305643 470285 557648 580370 583548 315393 470286 557649 580371 583549 329833 470287 557650 580372 583550 338637 470288 557651 580373 583551 465509 470289 557652 580374 583552 465510 470290 557653 580375 583553 465511 470291 557654 580376 583554 465512 470292 557655 580377 583555 465513 470293 557656 580378 583556 465514 470294 557657 580379 583557 465515 470295 557658 580380 583558 465516 470296 557659 580381 583559 465517 470297 557660 580382 583560 465518 470298 557661 580383 583561 465519 470299 557662 580384 583562 465520 470300 557663 580385 583563 465521 498867 557665 580386 583564 465522 498868 557666 580387 583565 465523 498869 557667 580388 583566 465524 498870 557668 580389 583567 465525 498871 557669 580390 583568 465526 498873 557670 580392 583569 465527 498874 557671 580393 583570 465528 498875 557672 580394 583571 465529 498876 557673 580395 583573 465530 498877 557674 580396 583574 465531 498878 557675 580397 583575 465532 498879 557676 580398 583576 465533 498880 557677 580399 583577 465534 498911 557678 580400 583578 465535 498912 557679 580401 583579 465536 498913 557680 580402 583580 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2023 Assessment Roll 49 PID Assessment Rate 0.05186 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2023 Assessment Roll 465537 498914 557681 580403 583581 465538 498915 557682 580404 583582 465539 498916 557683 580405 583583 465540 498917 557684 580406 583584 465541 498918 557685 580407 583585 465542 498919 557686 580408 583586 465543 498920 557687 580409 583587 465544 498922 558332 580410 583588 465545 498923 558333 580411 583589 465546 498924 558334 580412 583590 465547 498925 558335 580413 583591 465548 498926 558336 580414 583592 465549 498927 558337 581612 583593 465550 498928 558338 583215 583594 465551 498929 558339 583216 583595 465552 498930 558340 583217 583596 465553 498931 558341 583218 583597 465554 498932 558342 583219 583598 465555 498933 558343 583220 583599 465556 498934 558344 583221 583600 465557 498935 558345 583222 583601 465558 498936 558346 583223 583602 465559 498937 558347 583224 583603 465560 498938 558348 583225 583604 465561 498939 558349 583226 583605 465562 498940 558350 583227 583606 465563 498945 558351 583228 583607 465564 498946 558352 583229 583608 465565 498947 558353 583230 583609 465566 498948 558354 583231 583612 465567 498949 558355 583232 583613 465568 498950 558356 583233 583614 465569 498951 558357 583234 583615 465570 498952 558358 583235 583616 465571 498953 558359 583236 583617 465572 498954 558360 583237 583618 465573 498955 558361 583238 583619 465574 498956 558362 583239 583620 465575 523472 558363 583240 583621 465576 525439 558364 583241 58362250 PID Assessment Rate 0.05186 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2023 Assessment Roll 465577 533255 558365 583242 583623 465578 533256 558366 583243 583624 465579 533257 558367 583244 583625 465580 533258 558368 583245 583626 465581 533259 558369 583246 583627 465582 533262 558370 583247 583628 465583 533264 558371 583248 583629 466259 533287 558372 583249 583630 466260 533289 558373 583250 583631 466261 533290 558374 583251 583632 469275 533291 558375 583252 583633 469276 533292 558376 583253 583634 469277 533293 558377 583254 583643 469278 533294 558378 583255 583644 469279 533295 558379 583256 583645 469280 533296 558380 583257 583646 469281 533297 558381 583258 583647 469282 533298 558382 583259 583648 469283 533307 558383 583260 583649 469284 533309 558384 583261 583650 469286 533310 558385 583262 583651 469287 533311 558386 583263 583652 469288 533312 558387 583264 583653 469289 533313 558388 583265 583654 469290 533314 558389 583266 583655 469291 533315 558390 583267 583656 469292 533316 558391 583268 583657 469293 533317 558392 583269 583658 469294 533318 558393 583270 583659 469295 533319 558394 583271 583660 469296 533320 558395 583272 583661 469297 533321 558396 583273 583662 469298 533322 558397 583274 583663 469299 533323 558398 583275 583664 469300 533324 558399 583276 583665 469301 533325 558400 583277 583666 469302 533326 558401 583278 583667 469303 533327 558402 583279 583668 469304 533328 558403 583280 583669 469305 533329 558404 583281 58367051 PID Assessment Rate 0.05186 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2023 Assessment Roll 469306 533330 558405 583282 583671 469307 533331 558406 583283 583672 469308 533332 558407 583284 583673 469309 533333 558408 583285 583674 469310 533334 558409 583286 583675 469311 533335 558410 583287 583676 469312 533336 558411 583288 583677 469313 533337 558412 583289 583678 469314 533338 558413 583290 583679 469315 533339 558414 583291 583680 469316 533340 558415 583292 583681 469317 533341 558416 583293 583682 469318 533342 558417 583294 583683 469319 533343 558418 583295 583684 469320 533344 558419 583296 583685 469321 533345 558420 583297 583686 469322 533346 558421 583298 583687 469323 533347 558422 583299 583688 469324 533348 558423 583300 583689 469325 533349 558424 583301 583690 469326 533350 558425 583302 583691 469327 533351 558426 583303 583692 469328 533352 558427 583304 583693 469329 533353 558428 583305 620681 469330 533354 558429 583306 621956 469331 533355 558430 583307 622299 469332 533356 558431 583308 622300 469333 533357 558432 583309 622301 469334 533358 558433 583310 622302 469335 533359 558434 583311 622303 469336 533360 558435 583312 622304 469337 533361 558436 583313 622305 469338 533362 558437 583314 622306 469343 533363 558438 583315 622307 469372 533364 558439 583316 622308 470048 533365 558440 583317 622309 470049 533366 558441 583318 622310 470050 533367 558442 583319 622311 470051 533368 558443 583320 622312 470052 533369 558444 583321 62231352 PID Assessment Rate 0.05186 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2023 Assessment Roll 470053 533370 558445 583322 622314 470054 533371 558446 583323 622315 470055 533372 558447 583324 622316 470056 533373 558448 583325 622317 470057 533374 558449 583326 622318 470058 533375 558450 583327 622319 470059 533376 558451 583328 622320 470060 533377 558452 583329 622321 470061 533378 558453 583330 622322 470062 533379 558454 583331 622323 470063 533380 558455 583332 622324 470064 533381 558456 583333 622325 470065 533382 558457 583334 622326 470066 533383 558458 583335 622327 470067 533384 558459 583336 622328 470068 533385 558460 583337 622329 470069 533386 558461 583338 622330 470070 533387 558462 583339 631471 470071 533388 558463 583356 635052 470072 533389 558464 583375 635053 470073 533390 558465 583376 635054 470074 533391 558466 583377 635055 470075 533392 558467 583378 635056 470076 533393 558468 583379 635057 470077 533394 558469 583380 635058 470078 533395 558470 583381 635059 470079 533396 558471 583382 635060 470080 533397 558472 583383 635061 470081 533398 558473 583384 635062 470082 533399 558474 583385 635063 470083 533400 558475 583386 635064 470084 533401 558476 583387 635065 470085 533402 558477 583388 635066 470086 533403 558478 583389 635067 470087 533404 558479 583390 635068 470088 533405 558480 583391 635069 470089 533406 558481 583392 635070 470090 533407 558482 583393 635071 470091 533408 558483 583394 635072 470092 533409 558484 583395 63507353 PID Assessment Rate 0.05186 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2023 Assessment Roll 470093 533410 558485 583396 635074 470094 533411 558486 583397 635075 470095 533412 558487 583398 635076 470096 533413 558488 583399 635077 470097 533414 558489 583400 635078 470098 533415 558490 583401 635079 470099 533416 558491 583402 635080 470100 533417 558492 583403 635081 470101 533418 558493 583404 635082 470102 533419 558494 583405 635083 470103 533420 558495 583406 635084 470104 533421 558496 583407 635085 470105 533422 558497 583408 635086 470106 533425 558498 583409 635087 470107 533428 558499 583410 635088 470108 533429 558500 583411 635089 470109 533430 558501 583412 635090 470110 533431 558502 583413 635091 470111 533432 558503 583414 635092 470153 533433 558504 583415 635093 470154 533434 558505 583416 635094 470155 533464 558506 583417 635095 470156 533480 558507 583418 635096 470157 533490 558508 583419 635097 470158 533498 558509 583420 635098 470159 533500 558510 583421 635099 470160 533501 558511 583422 635100 470161 534852 558512 583423 635101 470162 534853 558513 583424 635102 470163 534854 558514 583425 635103 470164 534855 558515 583426 635104 470165 534856 558516 583427 635105 470166 534857 558517 583428 635106 470167 534858 558518 583429 635107 470168 534859 558519 583470 635108 470169 534860 558520 583471 635109 470170 534861 558521 583472 635110 470171 534862 558522 583473 635111 470172 534863 558523 583474 635112 470173 534864 558524 583475 63511354 PID Assessment Rate 0.05186 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2023 Assessment Roll 470174 534865 558525 583476 635114 470175 534866 558526 583477 635115 470176 534867 558527 583478 635116 470177 534868 558528 583479 635117 470178 534869 558529 583480 635118 470179 534870 558530 583481 635119 470180 534871 558531 583482 635120 470181 534872 558532 583483 635121 470182 534873 558533 583484 635122 470183 534874 558534 583485 635123 470184 534875 558535 583486 635124 470185 534876 558536 583487 635125 470186 534877 558537 583488 635126 470187 534878 558538 583489 635127 470188 534879 558539 583490 635128 470189 534880 558540 583491 635129 470190 534881 558541 583492 635130 470191 534882 558542 583493 635131 470192 534883 558543 583494 635132 470193 534884 558544 583495 635133 470194 534885 558545 583496 635134 470195 534886 567352 583497 635135 470196 534887 567353 583498 635136 470197 534888 567354 583499 635137 470198 534889 567355 583500 635138 470199 534890 567356 583501 635139 470200 534891 567357 583502 635140 470201 534892 567358 583503 635141 470202 534893 567359 583504 635142 470203 534894 567360 583505 635143 470204 534895 567361 583506 635144 470205 534896 567362 583507 635145 470249 534897 567363 583508 635146 470250 534898 567364 583509 635147 470251 536563 567365 583510 635148 470252 536564 567366 583511 635149 470253 536565 567367 583512 635150 470254 536566 567368 583513 635151 470255 536567 567369 583514 635152 470256 536568 567370 583519 63515355 PID Assessment Rate 0.05186 Town of Trophy Club Public Improvement District No. 1 Emergency Services District 2023 Assessment Roll 470257 536569 567371 583520 635154 470258 536570 567372 583521 635155 470259 536571 567373 583522 635156 470260 536572 580345 583523 635157 470261 536573 580346 583524 635158 470262 536574 580347 583525 635159 470263 536575 580348 583526 635160 470264 536576 580349 583527 635161 470265 536577 580350 583528 635162 470266 536578 580351 583529 650739 470267 536579 580352 583530 657776 470268 536580 580353 583531 667200 470269 536581 580354 583532 681973 470270 536582 580355 583533 730909 470271 536583 580356 583534 730930 470272 536584 580357 583535 733756 470273 536585 580358 583536 744759 470274 536586 580359 583537 942882 470275 536587 580360 583538 470276 536588 580361 583539 56 57 Texas Property Code Section 5.014(A) Notice (Required Before Contract Execution) NOTICE OF OBLIGATIONS RELATED TO PUBLIC IMPROVEMENT DISTRICT A person who proposes to sell or otherwise convey real property that is located in a public improvement district established under Subchapter A, Chapter 372, Local Government Code (except for public improvement districts described under Section 372.005), or Chapter 382, Local Government Code, shall first give to the purchaser of the property this written notice, signed by the seller. For the purposes of this notice, a contract for the purchase and sale of real property having a performance period of less than six months is considered a sale requiring the notice set forth below. This Notice requirement does not apply to a transfer: 1) Under a court order or foreclosure; 2) By a trustee in bankruptcy; 3) To a mortgagee by a mortgagor or successor in interest or to a beneficiary of a deed of trust by a trustor or successor in interest; 4) By a mortgagee or a beneficiary under a deed of trust who has acquired the land at a sale conducted under a power of sale under a deed of trust or a sale under a court-ordered foreclosure or has acquired the land by a deed in lieu of foreclosure; 5) By a fiduciary in the course of the administration of a decedent’s estate, guardianship, conservatorship, or trust; 6) From one co-owner to another co-owner of an undivided interest in the real property; 7) To or from a government entity; or, 8) Of only a mineral interest, leasehold interest, or security interest. The following notice shall be given to the prospective purchaser before the execution of a binding contract of purchase and sale, either separately or as an addendum or paragraph of a purchase contract. In the event a contract of purchase and sale is entered into without the seller having provided the required notice, the purchases, subject to certain exception, is entitled to terminate the contract. A separate copy of this notice shall be executed by the seller and the purchase and must be filed in the real property records of the county in which the property is located at the closing of the purchase and sale of the property. 58 Texas Property Code Section 5.014(A) Notice (Required Before Contract Execution) NOTICE OF OBLIGATION TO PAY PUBLIC IMPROVEMENT DISTRICT ASSESSMENT TO TROPHY CLUB, TEXAS TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1 EMERGENCY SERVICES DISTRICT CONCERNING THE FOLLOWING PROPERTY ________________________________________________________________________ ________________________________________________________________________ As the purchaser of the real property described above, you are obligated to pay assessments to Trophy Club, Texas, for the costs of a portion of a public improvement or services project (the "Authorized Improvements") undertaken for the benefit of the property within Trophy Club Public Improvement District No. 1 Emergency Services District (the "District") created under Subchapter A, Chapter 372, Local Government Code. AN ASSESSMENT HAS BEEN LEVIED AGAINST YOUR PROPERTY FOR THE AUTHORIZED IMPROVEMENTS, WHICH MAY BE PAID IN FULL AT ANY TIME. IF THE ASSESSMENT IS NOT PAID IN FULL, IT WILL BE DUE AND PAYABLE IN ANNUAL INSTALLMENTS THAT WILL VARY FROM YEAR TO YEAR DEPENDING ON THE AMOUNT OF INTEREST PAID, COLLECTION COSTS, ADMINISTRATIVE COSTS, AND DELINQUENCY COSTS. The exact amount of the assessment may be obtained from Trophy Club. The exact amount of each annual installment will be approved each year by Trophy Club Town Council in the annual service plan update for the district. More information about the assessments, including the amounts and due dates, may be obtained from Trophy Club. Your failure to pay any assessment or any annual installment may result in penalties and interest being added to what you owe or in a lien on and the foreclosure of your property. 59 Texas Property Code Section 5.014(A) Notice (Required Before Contract Execution) The undersigned purchaser acknowledges receipt of this notice before the effective date of a binding contract for the purchase of the real property at the address described above. Buyer (Print Name) Signature Date Buyer (Print Name) Signature The undersigned seller acknowledges providing this notice to the potential purchaser before the effective date of a binding contract for the purchase of the real property at the address described above. Seller (Print Name) Signature Date Seller (Print Name) Signature Date 60 Texas Property Code Section 5.0143 Notice (Required At Closing And Must Be Recorded In Denton County Deed Of Records) AFTER RECORDING RETURN TO: ___________________ ___________________ ___________________ ___________________ NOTICE OF OBLIGATION TO PAY PUBLIC IMPROVEMENT DISTRICT ASSESSMENT TO TROPHY CLUB, TEXAS TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1 EMERGENCY SERVICES DISTRICT CONCERNING THE FOLLOWING PROPERTY ________________________________________________________________________ ________________________________________________________________________ As the purchaser of the real property described above, you are obligated to pay assessments to Trophy Club, Texas, for the costs of a portion of a public improvement or services project (the "Authorized Improvements") undertaken for the benefit of the property within Trophy Club Public Improvement District No. 1 Emergency Services District (the "District") created under Subchapter A, Chapter 372, Local Government Code. AN ASSESSMENT HAS BEEN LEVIED AGAINST YOUR PROPERTY FOR THE AUTHORIZED IMPROVEMENTS, WHICH MAY BE PAID IN FULL AT ANY TIME. IF THE ASSESSMENT IS NOT PAID IN FULL, IT WILL BE DUE AND PAYABLE IN ANNUAL INSTALLMENTS THAT WILL VARY FROM YEAR TO YEAR DEPENDING ON THE AMOUNT OF INTEREST PAID, COLLECTION COSTS, ADMINISTRATIVE COSTS, AND DELINQUENCY COSTS. The exact amount of the assessment may be obtained from Trophy Club. The exact amount of each annual installment will be approved each year by Trophy Club Town Council in the annual service plan update for the district. More information about the assessments, including the amounts and due dates, may be obtained from Trophy Club. Your failure to pay any assessment or any annual installment may result in penalties and interest being added to what you owe or in a lien on and the foreclosure of your property. 61 Texas Property Code Section 5.0143 Notice (Required At Closing And Must Be Recorded In Denton County Deed Of Records) The undersigned purchaser acknowledges receipt of this notice before the effective date of a binding contract for the purchase of the real property at the address described above. The undersigned purchaser acknowledged the receipt of this notice including the current information required by Section 5.0143, Texas Property Code, as amended. Buyer (Print Name) Signature Date Buyer (Print Name) Signature STATE OF TEXAS § § COUNTY OF ______________ § The foregoing instrument was acknowledged before me by ___________________ and __________________, known to me to be the person(s) whose name(s) is/are subscribed to the foregoing instrument and acknowledged to me that he or she executed the same for the purposes therein expressed. Given under my hand and seal of office on this ______________, 20___ Notary Public, State of Texas 62 Texas Property Code Section 5.0143 Notice (Required At Closing And Must Be Recorded In Denton County Deed Of Records) The undersigned seller acknowledges providing a separate copy of the notice required by Section 5.014 of the Texas Property Code including the current information required by Section 5.0143, Texas Property Code, as amended, at the closing of the purchase of the real property at the address above. Seller (Print Name) Signature Date Seller (Print Name) Signature STATE OF TEXAS § § COUNTY OF ______________ § The foregoing instrument was acknowledged before me by ___________________ and __________________, known to me to be the person(s) whose name(s) is/are subscribed to the foregoing instrument and acknowledged to me that he or she executed the same for the purposes therein expressed. Given under my hand and seal of office on this ______________, 20___ Notary Public, State of Texas 63 64 TOWN OF TROPHY CLUB NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN THAT a public hearing will be conducted by the Town Council of the Town of Trophy Club, Texas on the 25th day of September, 2023 at 6:00 p.m. at the Municipal Building at 1 Trophy Wood Drive, Trophy Club, Texas 76262. The public hearing will be held to consider proposed assessments to be levied against the assessable property within THE TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1 (the “District”) pursuant to the provisions of Chapter 372 of the Texas Local Government Code, as amended. The general nature of the improvements are emergency services (the “Authorized Services”), including, without limitation, fire suppression and control, inspection services, arson investigations, hazardous material response, search and rescue, emergency recovery and extraction, pre-hospital medical stabilization or transportation of persons who are sick, injured, wounded, or otherwise incapacitated or helpless including basic life support ambulance services, advanced life support ambulance services, air ambulance services, and quick-response unit services provided by the Town. The Town has provided such services pursuant to an annual assessment within the District since 2007. The total annual cost of the Authorized Services for the Town’s Fiscal Year 2023- 2024 is approximately $541,701. The boundaries of the District are described as follows: The District includes approximately 609.683 acres located within the corporate limits of the Town of Trophy Club, Denton County, Texas. The District is generally located to the north of Oakmont Drive, Oak Hill Drive and the Quorum Condominiums, east of the Lakes Subdivision and Parkview Drive, south of the Corp of Engineers Property and west of the Town’s eastern town limits. The District is more particularly described by metes and bounds and such description is available for inspection at Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas 76262. All written or oral objections will be considered at the public hearing. A copy of the Service and Assessment Plan for Authorized Services and proposed Assessment Roll, which includes the assessments to be levied against each parcel in the District, is available for public inspection at the office of the Town Secretary, Town of Trophy Club, at 1 Trophy Wood Drive, Trophy Club, Texas 76262. WITNESS MY HAND AND THE OFFICIAL SEAL OF THE TOWN, this 11th day of September, 2023. _________________________ Tammy Dixon, Town Secretary Town of Trophy Club, Texas 65 66 Page 1 of 2 To: Mayor and Town Council From: Patrick Arata, Interim Town Manager CC: Tammy Dixon, Town Secretary Re: FY 2024 Budget Adoption Town Council Meeting, September 11, 2023 Agenda Item: Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club, Texas adopting and approving the Budget for the fiscal year beginning October 1, 2023 and ending September 30, 2024, for the Town of Trophy Club; making appropriations; providing for expenditures as allowed by applicable law; providing for filing of documents; repealing conflicting ordinances; and providing an effective date (P. Arata). Strategic Link: Administrative & Financial Services – Exercise fiscal discipline in all Town operations. Background and Explanation: A public hearing was held on the proposed budget on September 11, 2023 as required by the Town Charter and State Law. Financial Considerations: The Fiscal Year 2024 Budget represents the financial plan for the next fiscal year. Legal Review: N/A Board/Commission/ or Committee Recommendation: None applicable Staff Recommendation: N/A 67 Page 2 of 2 Attachments: •Ordinance No. 2023-xx. •All Funds Summary 68 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2023-xx AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS ADOPTING AND APPROVING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024, AND MAKING APPROPRIATIONS FOR EACH DEPARTMENT, PROJECT, OPERATION, ACTIVITY, PURCHASE, ACCOUNT AND OTHER EXPENDITURES; PROVIDING FOR EMERGENCY EXPENDITURES AND EXPENDITURES AS ALLOWED BY APPLICABLE LAW; PROVIDING FOR FILING OF DOCUMENTS; REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club is a home rule municipality regulated by state law and it’s Charter; and WHEREAS, the Charter of the Town provides that the Town Manager shall prepare a proposed budget annually and submit that budget to Council; and WHEREAS, the proposed budget for the Town of Trophy Club, Texas (the “Town”) which has been filed with the Town Secretary is a budget to cover all proposed expenditures of the Town for the fiscal year beginning October 1, 2023, and ending September 30, 2024; and WHEREAS, the budget shows as definitely as possible each of the various projects for which appropriations are set up in the budget, shows the estimated amount of money carried in the budget for each of such projects, and otherwise complies with all requirements of the home rule Charter for the Town; and WHEREAS, public notice of a public hearing on the proposed annual budget, stating the date, time, and place and subject matter of the public hearing, was given as required by the laws of the State of Texas and Town Charter; and WHEREAS, the Town Council has studied the budget and listened to the comments received at the public hearing and has determined that the budget attached hereto is in the best interest of the Town of Trophy Club. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: 69 ORD 2023-xx Page 2 of 4 SECTION 1. APPROVING THE BUDGET The all funds summary attached hereto as Exhibit “A” and incorporated herein is approved and adopted for the fiscal year beginning October 1, 2023, and ending September 30, 2024; and there is hereby appropriated from the funds indicated and for such purposes, respectively, such sums of money for such departments, projects, operations, activities, purchases, accounts and other expenditures as proposed in the attached budget. SECTION 2. PROVIDING EMERGENCY EXPENDITURES Pursuant to state law, no expenditure of the funds of the Town shall hereafter be made except in compliance with the budget and applicable state law; provided, however, that in case of grave public necessity emergency expenditures to meet unusual and unforeseen conditions, which could not by reasonable, diligent thought and attention have been included in the original budget, may from time to time be authorized by the Town Council as amendments to the original budget. Pursuant to Town Charter, the Council may make emergency appropriations to address a public emergency affecting life, health, property or the public peace. SECTION 3. BUDGET FILED The Town Council shall cause to be filed a true and correct copy of the approved budget, along with this Ordinance, with the Town Secretary and in the office of the County Clerk of Denton County, and Tarrant County, Texas. Additionally, a copy of the budget shall be posted on the Town’s internet website. SECTION 4. CONFLICT Any and all ordinances, resolutions, rules or regulations in conflict with this Ordinance are hereby repealed and rescinded to the extent of the conflict herewith. SECTION 5. SEVERABILITY If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance or application thereof to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance, and the Town Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. 70 ORD 2023-xx Page 3 of 4 SECTION 6. SAVINGS All rights and remedies of the Town of Trophy Club, Texas, are expressly saved as to any and all provisions of any other Ordinance affecting budget requirements, which have secured at the time of the effective date of this Ordinance. SECTION 7. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town as required in the Town Charter. SECTION 8. EFFECTIVE DATE This Ordinance shall be effective from and after its date of passage in accordance with law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 11th day of August 2023. Jeannette Tiffany, Mayor Town of Trophy Club, Texas [SEAL] ATTEST: Tammy Dixon, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: Dean Roggia, Town Attorney Town of Trophy Club, Texas 71 ORD 2023-xx Page 4 of 4 EXHIBIT “A” FISCAL YEAR 2023-2024 BUDGET ALL FUNDS SUMMARY 72 All Funds Summary ‐ Fiscal Year 2024 COMPONENT UNITSFY24 Tax Rate 0.415469 GOVERNMENTAL FUNDS PROPRIETARY FUNDS Capital Equipment Replacement Fund Information Services Replacement Fund Hotel Occupancy Fund Street Maintenance Sales Tax Fund Court Technology Fund Parkland Dedication Fund Stormwater Drainage Utility Fund Debt Service Capital Projects Court Security Fund Recreation Program Fund Trophy Club Park FundGeneral Fund CCPD Fund 196,044 TIRZ #1 Grants Fund 9,886 EDC 4B Fund TotalFundFund Beginning Fund Balance ‐ FY22 ACFR less FY23 Exp $6,954,899 $165,869 $(912,745) $659,711 $218,873 $2,638,723 $259,253 $8,514 $50,015 $$21,550 $177,650 $(98,737) $$355,332 $872,424 $1,719,735 $ 13,471,805 Revenue Property Tax Licenses and Permits Franchise Fees Sales/Occupancy Tax Fines and Fees Intergovernmental (MUD) Grants 8,953,445 255,000 917,500 1,595,000 318,476 991,655 ‐ 2,625,982 79,744 81,339 11,659,172 255,000 917,500 3,728,964 960,476 991,655 ‐ 600,000 350,000 350,000 752,625 1,000 5,000 6,000 200,000 430,000 Charges for Service Investment Income Miscellaneous Income Contributions 909,154 160,000 161,000 909,154 195,450 171,500 ‐ 20,000 5,000 7,500 1,500 1,000 1,750 1,200 5,000 2,500 500 Total Revenue $ 14,261,230 $2,628,482 $20,000 $‐$‐$612,500 $351,500 $1,000 $5,000 $351,000 $6,000 $1,750 $161,083 $‐$201,200 $435,000 $753,125 $ 19,788,871 Expenditures General Government Manager's Office Town Secretary's Office Legal ‐ 549,873 262,275 225,430 3,870,180 1,625,885 1,761,163 305,490 1,644,559 927,947 56,300 459,071 591,264 109,240 487,281 217,577 891,297 308,724 ‐ 59,379 634,018 693,397 2,049,873 262,275 1,500,000 225,430 Police ‐ 121,000 6,500 449,436 4,319,616 1,746,885 1,767,663 922,273 2,082,361 1,081,164 434,609 511,071 591,264 114,495 487,281 217,577 991,297 308,724 2,893,128 6,922,000 Emergency Medical Services Fire Streets Parks Recreation Community Events Community Development Finance Municipal Court Human Resources Communications Information Services Facility Maintenance Debt Service 345,318 271,465 167,500 147,217 270,302 6,000 378,309 52,000 2,755 2,500 100,000 ‐ 2,892,720 408 Capital ‐ Projects Total Expenditures ‐6,725,000 6,725,000 100,000 478,309 97,000 97,000$ 14,293,557 $2,892,720 $ $ $ $ 1,994,217 $ $ 100,000 $ $ $ $ 345,318 6,182 $ $ 2,755 $2,500 2,500 $ $ 449,436 (98,436) $ $ 6,000 $ $ $ $ 59,379 $ $ ‐ ‐ $ $ 270,302 (69,102) $ $ 271,465 163,535 $ $ 634,426 $ 28,622,384 Current Revenues to Expenditures $(32,327) $(264,238)(6,705,000)(1,994,217)(100,000)134,191 (1,755) $‐(95,250)101,704 118,699 $ (8,833,514) Other Sources (Uses): Debt Issuance ‐‐ Transfers In 151,500 (32,327) 119,173 201,518 1,994,217 100,000 2,447,235 Excess Current Revenue Available for Transfer to Capital Transfers Out Total Other Sources (Uses) Net Increase (Decrease) Ending Fund balance 1,994,217 (1,875,044) $ (1,875,044) $ (95,000) 95,000 229,191 20,000 (20,000) $ (13,818) $ 1,500 (1,500) $ 1,000 51,015 15,000 (15,000) $ (84,102) $ 20,000 (20,000) $ 143,535 1,015,959 (1,955,717) $ $ $ 201,518 (62,720) $ (6,705,000) $ 103,149 (7,617,745) $ $‐$1,994,217 ‐ 659,711 $ $ $ 100,000 ‐ 218,873 $ $ $ $ $ $ ‐$‐$‐ ‐ $ $ $ ‐$‐ 101,704 2,967 $ $ $ ‐ ‐ $ $ $ ‐$459,191 118,699 $ (8,341,996) 1,838,434 4,955,000 (1,755) $ 6,759 $ $ (98,436) $ 97,608 (95,250) $ 82,400 $ $5,079,855 $$2,867,914 245,435 $$$21,550 $9,886 271,230 $$ FY24 PROPOSED - 8/31/2023 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 Page 1 of 1 To: Mayor and Town Council From: Patrick Arata, Interim Town Manager CC: Tammy Dixon, Interim Town Secretary Re: Public Hearing on the Town Budget Town Council Meeting, September 11, 2023 Agenda Item: Conduct a Public Hearing regarding the proposed fiscal year October 1, 2023, to September 30, 2024, budget pursuant to Section 9.05 of the Town Charter and Local Government Code 102.006; making appropriations and providing for expenditures (P. Arata). Background and Explanation: The proposed Fiscal Year 2024 budget has been presented to Council on August 14, 2023 – All Funds. Financial Considerations: The Fiscal Year 2024 Budget represents the financial plan for the upcoming fiscal year. Legal Review: N/A Board/Commission/ or Committee Recommendation: None applicable Staff Recommendation: Public Hearing complies with Annual Budget Requirements Attachments: •Notice of Public Hearing on FY 2024 Proposed Budget 143 TO: Star Telegram / Classifieds Dept.DATE: 8/25/2023 FROM: April Duvall - Finance PAGES: 1 RUN DATE: August 29, 2023 (Tuesday)SUBJECT: Public Notifications TOWN OF TROPHY CLUB NOTICE OF PUBLIC HEARING Tuesday, August 29, 2023 The Town Council for the Town of Trophy Club, Texas will hold a Public Hearing on the Fiscal Year 2023-24 Annual Program of Services (Budget), on Monday, September 11, 2023, at 6:00 p.m. in the Town Council Chambers at Town Hall, located at 1 Trophy Wood Drive, Trophy Club, Texas. The meeting will be held for the purpose of receiving community input on the Budget. THIS BUDGET WILL RAISE MORE PROPERTY TAXES THAN LAST YEAR’S BUDGET BY $904,831 OR 8.7% AND OF THAT AMOUNT $44,835 IS TAX REVENUE TO BE RAISED FROM NEW PROPERTY ADDED TO THE TAX ROLL THIS YEAR. All interested citizens are encouraged to attend and express their views. A copy of the budget document is available at Town Hall, Monday thru Friday, from 8:00 a.m. to 5:00 p.m. 144 AFFIDAVIT OF PUBLICATION Account #Order Number Identification Order PO Amount Cols Depth 19954 460381 Budget Hearing Trophy Club $338.00 3 5.00 in finance@trophyclub.org April DuvallAttention: TOWN OF TROPHY CLUB 1 TROPHY WOOD DRIVE ROANOKE, TX 76262 THE STATE OF TEXAS COUNTY OF TARRANT Before me, a Notary Public in and for said County and State, this day personally appeared Stefani Beard, Bid and Legal Coordinator for the Star- Telegram, published by the Star-Telegram, Inc. at Fort Worth, in Tarrant County, Texas; and who, after being duly sworn, did depose and say that the attached clipping of an advertisement was published in the above named paper on the listed dates: 1 insertion(s) published on: 08/29/23 Sworn to and subscribed before me this 30th day of August in the year of 2023 Notary Public in and for the state of Texas, residing in Dallas County Extra charge for lost or duplicate affidavits. Legal document please do not destroy! 145 1 2 3 Request Day Who Requested Date of Last Action 1 8.27.19 CM Geraci 6.27.23 Mayor Sanders 2 8.23.22 CM Monger 8.28.23 3 8.9.22 CM Beach 6.27.23 1.10.23 CM Beach Added twice 4 6.13.23 CM Sheridan 6.27.23 5 6.13.23 CM Sheridan 6.27.23 Flashing lights at the existing roundabout crosswalk. The Town has received the original signage plan for the round-a-bout at Trophy Club Dr. and Trophy Lake. During the June 27th Council meeting, Councilmember Beach directed Director of Community Development Matt Cox to complete additional research on alternative options for the flashing lights at the next Council meeting. Future Agenda Items Future Agenda Item Hogans Glen drainage. Develop a Strategic Plan for the Town addressing future goals with budgetary needs for each department. Future Agenda Items have 3 Categories: Council requested items that need additional research and will be brought back for public discussion at a Council Meeting. For agenda items with significant research time Council will be updated. Council requested future agenda items that need to be addressed. Researched agenda items that are scheduled to be reported to Council. (first 2-4 weeks) The Future Agenda Items list will be attached to the Council Meeting agenda to provide Council with a status on all items. During Council meetings, the future agenda items will be reviewed and removed if completed or added if new agenda items need to be addressed. Footnotes may be added. The Town Council decided on the Hogan’s Glen drainage matter during the June 13th Council meeting by approving $150,000 from the stormwater drainage funds to the HOA to mitigate the stormwater siltation. On August 28, 2023, the Council directed the Town Attorney to create an easement agreement with the HOA. Short-Term rentals. Councilmember Sheridan would like to review short-term rentals before they become an issue within the Town. During the June 27th Council meeting, Town Attorney David Dodd presented a short-term rental process. Councilmember Bauer would like additional definitions of the word “owner” to be defined in the registration ordinance. The Town has passed this topic to our new Legal Counsel to review and re-visit at a future Council meeting. The strategic plan will be addressed at a future workshop. August 28, 2023 Town staff to provide a plan of action for trash baskets in Town-Owned inlets. Councilmember Sheridan would like staff to prepare a plan of action to install trash collector baskets in storm drain inlets in the Town with a not to exceed amount of $75,000. Also, provide a plan to have PD30 put in trash collector baskets when phase 3 begins. Interim Town Manager Arata discussed the item with the Finance subcommittee on June 27th. 146 Request Day Who Requested Date of Last Action 6 7.25.23 CM Bauer 7.25.23 7 7.25.23 CM Bauer 7.25.23 8 8.14.23 CM Oldham 8.14.23 9 Comprehensive land plan. 8.14.23 Mayor Tiffany 8.14.23 10 Roundabouts. 8.18.23 Interim TM Arata 8.18.23 8.25.20 CM Shoffner 1.10.23 ¹8.28.23 CM Sheridan 8.28.23Councilmember Sheridan added a workshop to be scheduled in November after sufficient data has accumulated to discuss and learn about the best solution for traffic control by the High School. Mayor Tiffany would like to fully update and revise the 1997 comprehensive land plan. On August 25, 2020, Mayor Pro Tem Philip Shoffner added the Traffic Mitigation future agenda item. This item was removed from future agenda items on January 10, 2023. On August 18, 2023, Interim Town Manager Patrick Arata added the Roundabouts back to the future agenda item. ¹ Future Agenda Item Trophy Club park revenues. Councilmember Bauer would like to explore current and new options for revenue at Trophy Club Park. Legal description guidelines. Councilmember Oldham would like our Community Development Standards to incorporate legal description guidelines in the review process for the preparation of all real property descriptions, either for or on behalf of the Town of Trophy Club, Texas. Trophy Club community pool. Councilmember Bauer would like to re-visit Phase 2 of the Trophy Club Community Pool. The request includes looking at the whole project, including slides, finances, and Parks Board recommendations. 147