Loading...
Town Council Minutes 03/22/22 (2)TOWN OF TROPHY CLUB TOWN COUNCIL REGULAR SESSION MINUTES Tuesday, March 22, 2022; 7 PM The Trophy Club Town Council met in a Regular Meeting on Tuesday, March 22, 2022. The meeting was held at Town Hall, 1 Trophy Wood Drive in the Council Chambers. TOWN COUNCIL MEMBERS PRESENT: Alicia L. Fleury Mayor Greg Lamont Mayor Pro Tem, Place 1 Jeff beach Council member, Place 2 Dennis Sheridan Council Member, Place 3 Karl Monger Council Member, Place 4 LuAnne Oldham Council Member, Place 5 Philip Shoff ner Council Member, Place 6 STAFF PRESENT: Wade Carroll Town Manager Leticia Vacek Town Governance Officer David Dodd Town Attorney Patrick Arata Police Chief David Jones Interim Fire Chief Tony Jaramillo Director of Parks and Recreation Matt Cox Director of Community Development Mike Erwin Finance Manager Jill Lind Communications & Marketing Manager CALL TO ORDER AND ANNOUNCE A QUORUM Mayor Fleury called the meeting to order at 7 PM and noting a quorum present with all Council Members present. INVOCATION Pastor Joel Quile, of the Trophy Club Bara Church delivered the Invocation. He prayed for peace throughout the world and for all of our leaders and First Responders. PLEDGES Mayor Pro Tern Lamont led the pledges to the American Flag and Texas Flag. ANNOUNCEMENTS AND REPORTS 1. Recognition of BNHS Football Team and Coaches for a Historic Football Season. (Mayor Fleury) Mayor Fleury recognized BNHS Football team for the historical season that they just completed. Coach Pride was presented with a certificate for the outstanding season. 2. Business Spotlight —Wonderland Montessori School, Laura Roark. (Mayor Fleury) Laura Roark stated that all Wonderland Montessori School teachers were Association Montessori Internationale (AMI) certified. They accept children from 2 months of age to currently 9 years old. This is the first year that they have had elementary aged children. Mayor Fleury recognized how the AMI certification sets Wonderland Montessori apart from other uncertified Montessori schools. 3. Parks and Recreation Board Update. (T. Jaramillo) Mr. Jaramillo explained that they had a very productive Parks and Rec Board meeting on March 21. They also hosted the first Touch a Truck event that was attended by over 500 people. He thanked all the Town Departments that participated in the event. The next event will be the Taste of Trophy Club. They have six confirmed restaurants signed up for the event and they March 22, 2022 Page 1 of 8 have received $3000 in sponsorship money. Kickball league starts this week as well as TCRYBA baseball league. New hours will be offered to Tennis Instructors. A Tree Subcommittee has been formed to help look at annual plantings. Mayor Fleury was impressed with the turnout for the Touch -a -Truck event and commended the Parks and Rec department for a great event. She thanked all the volunteers and Town employees that showed up to work at the event. 4. Announcement of Interim Fire Chief David Jones. (W. Carroll) Mr. Carroll recognized Chief J. Taylor who resigned as Fire Chief to pursue other professional career opportunities. Mr. Carroll introduced Interim Fire Chief David Jones who he has known for a very long time and he greatly appreciates the willingness of Chief Jones to help us out. Chief Jones worked for Keller Fire Department for 33 years. CONSENT AGENDA 5. Take appropriate action to approve the Town Council Meeting Minutes of February 22, 2022. (L. Vacek) 6. Take appropriate action to adopt Ordinance 2022-04 amending the Fee Schedules of the Town of Trophy Club. (M. Erwin)) 7. Take appropriate action to adopt Budget Amendment Ordinance 2022-05 for Fiscal Year 2022-23. (M. Erwin) conjunction 8. Take appropriate action for the ratification and acceptance of the Trophy Club Park Debris Removal/Trail Clearing Grant from the Texas Parks and Wildlife Agency. (T. Jaramillo) 9. Take appropriate action for the ratification and acceptance of the Trophy Club Park Road Repair and Pavilion Replacement Grant from the Texas Parks and Wildlife Agency (TPWD). (T. Jaramillo) 10. Take appropriate action to authorize an agreement for tree services between the Town of Trophy Club and Smith Lawn and Tree Service through an Interlocal Agreement with the City of Southlake. (T. Jaramillo) 11. Take appropriate action regarding a requisition for a procurement of the replacement of three pavilions at Trophy Club Park and authorizing the Mayor or her designee to execute all necessary documents. (T. Jaramillo) 12. Take appropriate action on approving the expenditure of $156,695 paid to Reynolds Asphalt for the asphalt road repair at Trophy Club Park through an Interlocal Purchasing Agreement (ILA) with the City of Grand Prairie. (M. Cox) Mayor Pro Tern Lamont moved to approve Consent Agenda Items 5 through 12. Council Member Monger seconded the motion. The motion carried with all Council Members present and voting. PUBLIC HEARING(S) 13. Case SUP-22-001 (Social Oak Lounge Alcohol On -Premises) a. Conduct a Public Hearing regarding a request made by Social Oak Lounge for a Specific Use Permit for alcoholic beverage sales for on -premises consumption in conjunction with a restaurant use, located at 2230 E. Highway 114 #550. (M. Cox) b. Take appropriate action regarding Ordinance 2022-06 for a request made by Social Oak Lounge for a Specific Use Permit for alcoholic beverage sales for on -premises consumption in conjunction with a restaurant use, located at 2230 E. Highway 114 #550. (M. Cox) Mayor Fleury opened a Public Hearing for SUP-22-001 at 7:26. There was no one registered to speak on this item. Mr. Cox explained that Social Oak is a new business requesting a SUP for alcohol sales, proposing the sale of beer, wine and alcohol. PD 30 development standards don't regulate alcohol sales, we must rely on Town and State laws. Social Oak is in compliance with the 300' separation requirements from schools, churches and hospitals. On -site parking requirements have been met. Public notice has been distributed with no inquiries to date. P&Z considered this item on March 10" and unanimously recommended the approval of this SUP. March 22, 2022 Page 2 of 8 Mayor Pro Tern Lamont made a motion to approve Ordinance 2022-06 for a request made by Social Oak for a Specific Use Permit for alcoholic beverage sales for on -premises consumption in conjunction with a restaurant use. Council Member Sheridan seconded the motion. The motion carried with all Council Members present and voting. 14. Case SUP-22-002 (Social Oak Lounge Alcohol Off -Premises) a. Conduct a Public Hearing regarding a request made by Social Oak Lounge for a Specific Use Permit for alcoholic beverage sales for off -premises consumption to be sold from Social Oak Lounge, located at 2230 E Highway 114 #550. (M. Cox) b. Take appropriate action regarding Ordinance 2022-07 for a request made by Social Oak Lounge for a Specific Use Permit for alcoholic beverage sales for off -premises consumption to be sold from Social Oak Lounge, located at 2230 E Highway 114 #550. Mayor Fleury opened a public Hearing for SUP-22-002 at 7:30 pm. There was no one registered to speak on this item Mr. Cox explained that this was the same as SUP-22-001 except for off -premises alcohol consumption. P&Z also considered this item on March 10'" and recommended approval. Mayor Pro Tern Lamont made a motion to approve Ordinance 2022-07 for a request made by Social Oak for a Specific Use Permit for alcoholic beverage sales for off -premises consumption in conjunction with a restaurant use. Council Member Monger seconded the motion. The motion carried with all Council Members present and voting. Owners of Social Oak gave a presentation on the Social Oak concept. They explained that it is more of a lounge than a bar. It's a great place to stop after dinner for place to have a drink with friends. Unique services are self -serve wine stations where you determine the portion size — from just a taste, a regular glass or a larger glass. They will also have tapas style food. 15. Case PD 22-001 (54 & 56 Meadowbrook Lane) a. Conduct a Public Hearing regarding a request to rezone approximately 1.0055 acres of land, 54 and 56 Meadowbrook Lane, of the Last Acre Addition, Lots 1 and 2, Block A, from R-12 Single Family Residential District to a PD Planned Development District R-12 to allow for fencing along the front and side of the properties. (H-E. Beadle) b. Take appropriate action regarding Ordinance 2022-08 for a request to rezone approximately 1.0055 acres of land, 54 and 56 Meadowbrook Lane, of the Last Acre Addition, Lots 1 and 2, Block Al from R-12 Single Family Residential District to a PD Planned Development District R-12 to allow for fencing along the front and side of the properties. (H-E. Beadle) Mayor Fleury opened a public Hearing for PD 22-001 (54 & 56 Meadowbrook Lane) at 7:40 pm. There was no one registered to speak on this item. Mr. Cox introduced Helen -Eve Beadle. Ms. Beadle noted the location of the two lots in question and current zoning is R-12 which is a minimum of 12,000 s.f. per lot. Both of the existing lots are just over 1 acre each (43,560/acre). The owner of the two lots has requested the addition of a screening wall/fence. Some sections would be a solid wall, other areas would be a solid wall up to 36" and the rest decorative metal. The code has a couple of areas defining where fences are to go on residential lots and setback requirements. There are a couple of conflicting points within the ordinance. The Planned Development is an excellent tool to use when there are conflicting items that you need to work through. They propose to place the wall/fence 25 feet from the curb line and no closer than 12 feet from the front property line. The balance of the wall/fence will be placed on the property line. Ms. Beadle also presented a landscape plan. Public hearing notices were posted per Town regulations. P&Z received a letter of full support from within the notification area and at the P&Z meeting to approve this application seven property owners showed up in full support, as well. The P&Z Commission unanimously recommended the PD for approval at their March 101" meeting. Mr. Carroll noted that we have received one letter in dissension to this application. Council Member Shoffner requested more information on the conflicting ordinances mentioned by Ms. Beadle. Ms. Beadle clarified that one section of code states that a fence must be 10' behind the front elevation of the primary structure. Side yard March 22, 2022 Page 3 of 8 adjacent to a side street, the side yard fence shall be located within the side yard building setback and shall not extend beyond the building line of the side yard adjacent to a side street. Another section of code allows for projections into required yards for certain architectural features, fences, walls and hedges that may project into or be located in required yards as follows: fences and walls adjacent to streets and located on corner lots shall be located on the setback line as established by the front and side yard regulations of the district. Council Member Shoffner suggested that we either need to change our ordinances to allow this, or if this application is not allowed to keep our ordinances the same. He doesn't feel that this is the correct route to accomplish this. Creating a PD shouldn't be a way to circumvent our ordinances. The ordinances were created to have uniformity throughout town. Mayor Fleury noted that when you create a code or ordinance you can't plan for every scenario that may come up. Mr. Carroll commented that Staff went this route because they didn't feel that the applicant had a hardship, he had the support of his neighbors and we didn't feel that this would hurt the town. Staff felt like a PD was good solution since he had the support of his neighbors. Because of the zoning this case does not set a precedent for other areas of town. Council Member Oldham noted that these two lots together were a subdivision and we don't have this scenario anywhere else in town. Mr. Carroll noted that staff was already looking at codes and ordinances that may be conflicting. He suggested that a Code Review Council Subcommittee be created to work with staff in rewording and updating ordinances. Mayor Pro Tern Lamont made a motion to approve Ordinance 2022-08 for a request to rezone approximately 1.0055 acres of land, 54 and 56 Meadowbrook Lane, of the Last Acre Addition, Lots 1 and 2, Block A, from R-12 Single Family Residential District to a PD Planned Development District R-12 to allow for fencing along the front and side of the properties. Council Member Beach seconded the motion. The motion carried as follows: AYE: Monger, Beach, Oldham, Mayor Pro Tern Lamont, Mayor Fleury, NAY: Sheridan, Shoffner ABSENT: None INDIVIDUAL ITEMS 16. Acceptance and authorization to distribute Annual Comprehensive Financial Report after final review by Town Council and Management (M. Erwin) Mr. Erwin stated that the Annual Comprehensive Financial Report was almost complete, it's currently getting a final review by the national office. He is seeking acceptance of the report now so when it is complete they can file it because by law it has to be filed by March 315Y and there isn't another council meeting before that date. Mayor Pro Tem Lamont made a motion to accept and authorize the distribution of the Trophy Club Annual Comprehensive Financial Report. Council Member Monger seconded the motion. The motion carried with all Council Members present and voting. 17. Take appropriate action to approve Resolution 2022-04 supporting the use of ARPA Funds (M. Erwin) Mr. Carroll stated that the use of ARPA funds was discussed at the January Council Retreat and he was eager to start some projects that were planned with the use of these funds. He noted the allowable expenses that could be funded through the ARPA program. We have received $1.5 million that are currently set aside in a separate account. We want to make sure that we use these funds only for allowable expenses because of the potential for a federal audit. We expect to receive another $1.5 million in October or November. We plan to allocate these funds to cover lost revenues due to COVID, offset additional operating costs directly related to COVID, to offer one-time payments to employees with amounts determined by job duties during COVID, and $2.3 million to be allocated to stormwater projects. Mayor Fleury thanked Mr. Carroll for applying for these funds since we would not have received them without applying for them. Mayor Pro Tern Lamont made a motion to approve Resolution 2022-04 supporting the use of ARPA Funds. Council Member Beach seconded the motion. The motion carried with all Council Members present and voting. March 22, 2022 Page 4 of 8 18. Review Future Agenda Items List (W. Carroll) Mr. Carroll noted that staff has selected Halff Associates for the design of the entryways. We only received one reply to the sculptor RFQ. We have reached out to Halff Associates for a list of sculptors so we can make sure that we are providing the right product at the right cost. The strategic plan is still on track. Directors will meet tomorrow to continue the process. The Veteran's Memorial is still progressing. The plaques and monument have been ordered and the plaques should be replaced soon. EXECUTIVE SESSION 19. Pursuant to the following designated sections of the Texas Government Code Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess into executive session: a) Section 551.087 Economic Development — Deliberate Economic Development Negotiations regarding prospective commercial projects within the Town of Trophy Club. b) Section 551.071 Attorney -Client Privilege — Deliberate possible Interlocal Agreement with multiple governmental entities to provide services to Trophy Club Citizens. c) Section 551.074 Personnel Matters — Annual performance evaluation of Town Secretary/Town Governance Officer per contract. RECONVENE INTO REGULAR SESSION Mayor Fleury reconvened the meeting into Regular Session at 10:20 pm. 20. Take appropriate action on the Executive Session Item. Mayor Pro Tern Lamont made a motion to accept the verbal retirement extended to Council by the Town Governance Officer / Town Secretary effective immediately. Council Member Monger seconded the motion. The motion carried with all Council Members present and voting. ADJOURN Mayor Fleury adjourned the meeting at 10:24 PM. At est: Anita Otterson Acting Town Secretary March 22, 2022 Page 5 of 8