Loading...
Agenda Packet 05/17/2023Town of Trophy Club Meeting Agenda Packet Town Council 1 Trophy Wood Drive Trophy Club, Texas 76262 May 17, 2023 5:00 PM Council Chambers CALL TO ORDER AND ANNOUNCE A QUORUM ­ Mayor Fleury D'Elia EXECUTIVE SESSION 1.Pursuant to the following designated section of the Texas Governmental Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will recess into executive session to discuss the following:       a)  Section 551.071 – Attorney­Client Privilege             1.  Attorney consultation regarding maintenance of common areas including those within Hogan’s Glen and other HOAs. RECONVENE INTO REGULAR SESSION AT 7:00 PM 2.Discuss and consider aid to Hogan’s Glen HOA and town storm drainage  (Mayor Fleury D’Elia). INVOCATION led by Pastor Jeff Brooks, Lake Cities Church of Christ  PLEDGES led by Council Member Beach Pledge of Allegiance to the American Flag. Pledge of Allegiance to the Texas Flag. ANNOUNCEMENTS AND REPORTS 3.Issuance of Proclamation 2023­14 proclaiming June 2023 as Pride Month in Trophy Club (Mayor Fleury D’Elia). 4.Update on community events (T. Jaramillo). SPECIAL SESSION 5.Consider and take appropriate action regarding ordinance 2023­08 canvassing the returns and declaring the results of the Town’s General Election held on May 6, 2023, for the purpose of electing one (1) Mayor and one (1) Council Member for place NO. 1 and one (1) Council Member for place NO. 2 on the Trophy Club Town Council, each for a term of three (3) years; providing for the confirmation of vote tabulations; identifying the elected officials and terms of office; authorizing the issuance of a certificate of election; authorizing the issuance of the canvass for the General Election; and providing an effective date (Mayor Fleury D’Elia). 6.Presentation of Service Award to Council Member Greg Lamont, Place 1 (Mayor Fleury D’Elia). 7.Presentation of Service Award to Mayor Alicia Fleury D’Elia (Mayor Pro Tem Sheridan). 8.Presentation of Certificate of Election and Oath of Office; Swearing­In of  Mayor Jeannette Tiffany, Council Member Stacey Bauer, Place 1 and Council Member Jeff Beach, Place 2 (Judge). PUBLIC COMMENT(S) This is an opportunity for citizens to address the Council on any matter. The Council is not permitted to discuss or take action on any presentations made. Presentations are limited to matters over which the Council has authority. Speakers have up to four (4) minutes or the time limit determined by the Presiding Officer. Each speaker must have submitted their request to speak by completing the Speaker’s Form or may email mayorandcouncil@trophyclub.org PUBLIC HEARING(S) 9.Case SUP­23­002 Vet Clinic a. Conduct a Public Hearing regarding a request made by SUVETO/VO Vets for a Specific Use Permit to allow for a Veterinary Clinic use at 2250 SH 114, Suite 600, within Planned Development District­30 (PD­30). The subject property is legally described as Trophy Club Town Center Addition, Block A, Lot 1, approximately 6.8038 acres, and is generally located at the northeast corner Trophy Club Drive and SH 114 in the Town of Trophy Club, Denton County, Texas (M. Cox). b. Consider and possibly act on Ordinance No. 2023­09 for a Specific Use Permit (SUP No. 23­002) request by SUVETO/VO Vets for a Specific Use Permit to allow for a Veterinary Clinic use at 2250 SH 114, Suite 600, within Planned Development District­30 (PD­30). The subject property is legally described as Trophy Club Town Center Addition, Block A, Lot 1, approximately 6.8038 acres, and is generally located at the northeast corner Trophy Club Drive and SH 114 in the Town of Trophy Club, Denton County, Texas (M. Cox). 10.Case PD­AMD­23­001 Hutchins BBQ a. Conduct a public hearing regarding a request made by Hutchins National, LLC to amend Planned Development District­25 (PD­25) to allow for screened outside storage and signage at 3000 SH 114. The subject property is legally described as Trophy Wood Business Center, Block B, Lot 2R2, approximately 2.052 acres and is generally located at the northeast corner of Trophy Wood Drive and SH 114 in the Town of Trophy Club, Tarrant County, Texas (M. Cox). b. Consider and possibly act on an Ordinance No. 2023­10 on an Amendment to Planned Development District No. 25 (PD­25) request made by Hutchins National, LLC to amend Planned Development District­25 (PD­25) to allow for screened outside storage and signage at 3000 SH 114. The subject property is legally described as Trophy Wood Business Center, Block B, Lot 2R2, approximately 2.052 acres and is generally located at the northeast corner of Trophy Wood Drive and SH 114 in the Town of Trophy Club, Tarrant County, Texas (M. Cox). CONSENT AGENDA 11.Consider and take appropriate action to approve the Town Council Meeting Minutes dated April 25, 2023 (T. Knierim). 12.Consider and take appropriate action regarding a requisition request for the procurement of services between Sunbelt Pools and the Town of Trophy Club in a not to exceed amount of $207,800.00 for the installation of the new mechanical components for the youth “kiddie” pool (future plunge pool), future two­story slide tower, competition pool, and splash pad at the town’s community pool facility (T. Jaramillo). 13.Consider and take appropriate action regarding an office copier lease for an annual amount not to exceed $12,072, lease agreement total over 4 years 3 months (48 months + 3 month period so that the agreement coincides with the Town’s budget/fiscal year) $51,306 (P. Arata). 14.Discussion of Financial Long Range Planning relating to the consideration of proceeding with a new Certificate of Obligation bond issue to fund road replacements and repairs over the next 3 years for an amount not to exceed $7,000,000 (P. Arata). INDIVIDUAL ITEMS 15.Case FP­23­003 The Willow Estates at Trophy Club Consider and take appropriate action on a request for a Final Plat for Lots 1­10, Block A, The Willow Estates at Trophy Club, consisting of 4.208 acres out of the Rosalinda Allen Survey, Abstract No. 17, generally located west of Highland Court and south of Balmain Court, Trophy Club, Denton County, Texas (M. Cox). 16.Future Agenda Items List (P.Arata). EXECUTIVE SESSION 17.Pursuant to the following designated section of the Texas Governmental Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will recess into executive session to discuss the following:   a)  Section 551.074 Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee 1. Elect Mayor Pro­Tem. 2. Appointment of a committee to oversee the hiring of a new Town Manager and Town Secretary 3. Discuss Council/staff communications and operations. 4. Appoint replacement Council Member for Council Sub­Committees that oversee Public Art and Boards and Commissions.  b)  Section 551.071 Attorney­Client Privilege        1.  Deliberate a possible Interlocal Agreement with multiple governmental entities to provide services to Trophy Club citizens. RECONVENE INTO REGULAR SESSION 18.Consider and take appropriate action regarding the appointment of the Mayor Pro­ Tem (Mayor Tiffany). 19.Consider and take appropriate action regarding Executive Session (Mayor Tiffany). ADJOURN One or more members of the Town Council may participate remotely using video conferencing pursuant to Chapter 551 of the Texas Government Code. The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071. CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on May 12, 2023, by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. __________________________________ Maggie McCormick­Krukowski ​​​​​​​Records Analyst If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance, and reasonable accommodations will be made to assist you. 1 Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262May 17, 2023 5:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM ­ Mayor Fleury D'EliaEXECUTIVE SESSION1.Pursuant to the following designated section of the Texas Governmental Code,Annotated, Chapter 551 (Texas Open Meetings Act), the Council will recess intoexecutive session to discuss the following:      a)  Section 551.071 – Attorney­Client Privilege            1.  Attorney consultation regarding maintenance of common areas includingthose within Hogan’s Glen and other HOAs.RECONVENE INTO REGULAR SESSION AT 7:00 PM2.Discuss and consider aid to Hogan’s Glen HOA and town storm drainage  (MayorFleury D’Elia).INVOCATION led by Pastor Jeff Brooks, Lake Cities Church of Christ PLEDGES led by Council Member BeachPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.ANNOUNCEMENTS AND REPORTS3.Issuance of Proclamation 2023­14 proclaiming June 2023 as Pride Month in Trophy Club (Mayor Fleury D’Elia). 4.Update on community events (T. Jaramillo). SPECIAL SESSION 5.Consider and take appropriate action regarding ordinance 2023­08 canvassing the returns and declaring the results of the Town’s General Election held on May 6, 2023, for the purpose of electing one (1) Mayor and one (1) Council Member for place NO. 1 and one (1) Council Member for place NO. 2 on the Trophy Club Town Council, each for a term of three (3) years; providing for the confirmation of vote tabulations; identifying the elected officials and terms of office; authorizing the issuance of a certificate of election; authorizing the issuance of the canvass for the General Election; and providing an effective date (Mayor Fleury D’Elia). 6.Presentation of Service Award to Council Member Greg Lamont, Place 1 (Mayor Fleury D’Elia). 7.Presentation of Service Award to Mayor Alicia Fleury D’Elia (Mayor Pro Tem Sheridan). 8.Presentation of Certificate of Election and Oath of Office; Swearing­In of  Mayor Jeannette Tiffany, Council Member Stacey Bauer, Place 1 and Council Member Jeff Beach, Place 2 (Judge). PUBLIC COMMENT(S) This is an opportunity for citizens to address the Council on any matter. The Council is not permitted to discuss or take action on any presentations made. Presentations are limited to matters over which the Council has authority. Speakers have up to four (4) minutes or the time limit determined by the Presiding Officer. Each speaker must have submitted their request to speak by completing the Speaker’s Form or may email mayorandcouncil@trophyclub.org PUBLIC HEARING(S) 9.Case SUP­23­002 Vet Clinic a. Conduct a Public Hearing regarding a request made by SUVETO/VO Vets for a Specific Use Permit to allow for a Veterinary Clinic use at 2250 SH 114, Suite 600, within Planned Development District­30 (PD­30). The subject property is legally described as Trophy Club Town Center Addition, Block A, Lot 1, approximately 6.8038 acres, and is generally located at the northeast corner Trophy Club Drive and SH 114 in the Town of Trophy Club, Denton County, Texas (M. Cox). b. Consider and possibly act on Ordinance No. 2023­09 for a Specific Use Permit (SUP No. 23­002) request by SUVETO/VO Vets for a Specific Use Permit to allow for a Veterinary Clinic use at 2250 SH 114, Suite 600, within Planned Development District­30 (PD­30). The subject property is legally described as Trophy Club Town Center Addition, Block A, Lot 1, approximately 6.8038 acres, and is generally located at the northeast corner Trophy Club Drive and SH 114 in the Town of Trophy Club, Denton County, Texas (M. Cox). 10.Case PD­AMD­23­001 Hutchins BBQ a. Conduct a public hearing regarding a request made by Hutchins National, LLC to amend Planned Development District­25 (PD­25) to allow for screened outside storage and signage at 3000 SH 114. The subject property is legally described as Trophy Wood Business Center, Block B, Lot 2R2, approximately 2.052 acres and is generally located at the northeast corner of Trophy Wood Drive and SH 114 in the Town of Trophy Club, Tarrant County, Texas (M. Cox). b. Consider and possibly act on an Ordinance No. 2023­10 on an Amendment to Planned Development District No. 25 (PD­25) request made by Hutchins National, LLC to amend Planned Development District­25 (PD­25) to allow for screened outside storage and signage at 3000 SH 114. The subject property is legally described as Trophy Wood Business Center, Block B, Lot 2R2, approximately 2.052 acres and is generally located at the northeast corner of Trophy Wood Drive and SH 114 in the Town of Trophy Club, Tarrant County, Texas (M. Cox). CONSENT AGENDA 11.Consider and take appropriate action to approve the Town Council Meeting Minutes dated April 25, 2023 (T. Knierim). 12.Consider and take appropriate action regarding a requisition request for the procurement of services between Sunbelt Pools and the Town of Trophy Club in a not to exceed amount of $207,800.00 for the installation of the new mechanical components for the youth “kiddie” pool (future plunge pool), future two­story slide tower, competition pool, and splash pad at the town’s community pool facility (T. Jaramillo). 13.Consider and take appropriate action regarding an office copier lease for an annual amount not to exceed $12,072, lease agreement total over 4 years 3 months (48 months + 3 month period so that the agreement coincides with the Town’s budget/fiscal year) $51,306 (P. Arata). 14.Discussion of Financial Long Range Planning relating to the consideration of proceeding with a new Certificate of Obligation bond issue to fund road replacements and repairs over the next 3 years for an amount not to exceed $7,000,000 (P. Arata). INDIVIDUAL ITEMS 15.Case FP­23­003 The Willow Estates at Trophy Club Consider and take appropriate action on a request for a Final Plat for Lots 1­10, Block A, The Willow Estates at Trophy Club, consisting of 4.208 acres out of the Rosalinda Allen Survey, Abstract No. 17, generally located west of Highland Court and south of Balmain Court, Trophy Club, Denton County, Texas (M. Cox). 16.Future Agenda Items List (P.Arata). EXECUTIVE SESSION 17.Pursuant to the following designated section of the Texas Governmental Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will recess into executive session to discuss the following:   a)  Section 551.074 Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee 1. Elect Mayor Pro­Tem. 2. Appointment of a committee to oversee the hiring of a new Town Manager and Town Secretary 3. Discuss Council/staff communications and operations. 4. Appoint replacement Council Member for Council Sub­Committees that oversee Public Art and Boards and Commissions.  b)  Section 551.071 Attorney­Client Privilege        1.  Deliberate a possible Interlocal Agreement with multiple governmental entities to provide services to Trophy Club citizens. RECONVENE INTO REGULAR SESSION 18.Consider and take appropriate action regarding the appointment of the Mayor Pro­ Tem (Mayor Tiffany). 19.Consider and take appropriate action regarding Executive Session (Mayor Tiffany). ADJOURN One or more members of the Town Council may participate remotely using video conferencing pursuant to Chapter 551 of the Texas Government Code. The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071. CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on May 12, 2023, by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. __________________________________ Maggie McCormick­Krukowski ​​​​​​​Records Analyst If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance, and reasonable accommodations will be made to assist you. 2 Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262May 17, 2023 5:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM ­ Mayor Fleury D'EliaEXECUTIVE SESSION1.Pursuant to the following designated section of the Texas Governmental Code,Annotated, Chapter 551 (Texas Open Meetings Act), the Council will recess intoexecutive session to discuss the following:      a)  Section 551.071 – Attorney­Client Privilege            1.  Attorney consultation regarding maintenance of common areas includingthose within Hogan’s Glen and other HOAs.RECONVENE INTO REGULAR SESSION AT 7:00 PM2.Discuss and consider aid to Hogan’s Glen HOA and town storm drainage  (MayorFleury D’Elia).INVOCATION led by Pastor Jeff Brooks, Lake Cities Church of Christ PLEDGES led by Council Member BeachPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.ANNOUNCEMENTS AND REPORTS3.Issuance of Proclamation 2023­14 proclaiming June 2023 as Pride Month in TrophyClub (Mayor Fleury D’Elia).4.Update on community events (T. Jaramillo).SPECIAL SESSION5.Consider and take appropriate action regarding ordinance 2023­08 canvassing thereturns and declaring the results of the Town’s General Election held on May 6, 2023,for the purpose of electing one (1) Mayor and one (1) Council Member for place NO. 1and one (1) Council Member for place NO. 2 on the Trophy Club Town Council, eachfor a term of three (3) years; providing for the confirmation of vote tabulations;identifying the elected officials and terms of office; authorizing the issuance of acertificate of election; authorizing the issuance of the canvass for the GeneralElection; and providing an effective date (Mayor Fleury D’Elia).6.Presentation of Service Award to Council Member Greg Lamont, Place 1 (MayorFleury D’Elia).7.Presentation of Service Award to Mayor Alicia Fleury D’Elia (Mayor Pro Tem Sheridan).8.Presentation of Certificate of Election and Oath of Office; Swearing­In of  MayorJeannette Tiffany, Council Member Stacey Bauer, Place 1 and Council Member JeffBeach, Place 2 (Judge).PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter. The Councilis not permitted to discuss or take action on any presentations made. Presentationsare limited to matters over which the Council has authority. Speakers have up to four(4) minutes or the time limit determined by the Presiding Officer. Each speaker musthave submitted their request to speak by completing the Speaker’s Form or mayemail mayorandcouncil@trophyclub.orgPUBLIC HEARING(S)9.Case SUP­23­002 Vet Clinica. Conduct a Public Hearing regarding a request made by SUVETO/VO Vets for aSpecific Use Permit to allow for a Veterinary Clinic use at 2250 SH 114, Suite 600,within Planned Development District­30 (PD­30). The subject property is legallydescribed as Trophy Club Town Center Addition, Block A, Lot 1, approximately 6.8038acres, and is generally located at the northeast corner Trophy Club Drive and SH 114in the Town of Trophy Club, Denton County, Texas (M. Cox).b. Consider and possibly act on Ordinance No. 2023­09 for a Specific Use Permit(SUP No. 23­002) request by SUVETO/VO Vets for a Specific Use Permit to allow fora Veterinary Clinic use at 2250 SH 114, Suite 600, within Planned DevelopmentDistrict­30 (PD­30). The subject property is legally described as Trophy Club TownCenter Addition, Block A, Lot 1, approximately 6.8038 acres, and is generally located at the northeast corner Trophy Club Drive and SH 114 in the Town of Trophy Club, Denton County, Texas (M. Cox). 10.Case PD­AMD­23­001 Hutchins BBQ a. Conduct a public hearing regarding a request made by Hutchins National, LLC to amend Planned Development District­25 (PD­25) to allow for screened outside storage and signage at 3000 SH 114. The subject property is legally described as Trophy Wood Business Center, Block B, Lot 2R2, approximately 2.052 acres and is generally located at the northeast corner of Trophy Wood Drive and SH 114 in the Town of Trophy Club, Tarrant County, Texas (M. Cox). b. Consider and possibly act on an Ordinance No. 2023­10 on an Amendment to Planned Development District No. 25 (PD­25) request made by Hutchins National, LLC to amend Planned Development District­25 (PD­25) to allow for screened outside storage and signage at 3000 SH 114. The subject property is legally described as Trophy Wood Business Center, Block B, Lot 2R2, approximately 2.052 acres and is generally located at the northeast corner of Trophy Wood Drive and SH 114 in the Town of Trophy Club, Tarrant County, Texas (M. Cox). CONSENT AGENDA 11.Consider and take appropriate action to approve the Town Council Meeting Minutes dated April 25, 2023 (T. Knierim). 12.Consider and take appropriate action regarding a requisition request for the procurement of services between Sunbelt Pools and the Town of Trophy Club in a not to exceed amount of $207,800.00 for the installation of the new mechanical components for the youth “kiddie” pool (future plunge pool), future two­story slide tower, competition pool, and splash pad at the town’s community pool facility (T. Jaramillo). 13.Consider and take appropriate action regarding an office copier lease for an annual amount not to exceed $12,072, lease agreement total over 4 years 3 months (48 months + 3 month period so that the agreement coincides with the Town’s budget/fiscal year) $51,306 (P. Arata). 14.Discussion of Financial Long Range Planning relating to the consideration of proceeding with a new Certificate of Obligation bond issue to fund road replacements and repairs over the next 3 years for an amount not to exceed $7,000,000 (P. Arata). INDIVIDUAL ITEMS 15.Case FP­23­003 The Willow Estates at Trophy Club Consider and take appropriate action on a request for a Final Plat for Lots 1­10, Block A, The Willow Estates at Trophy Club, consisting of 4.208 acres out of the Rosalinda Allen Survey, Abstract No. 17, generally located west of Highland Court and south of Balmain Court, Trophy Club, Denton County, Texas (M. Cox). 16.Future Agenda Items List (P.Arata). EXECUTIVE SESSION 17.Pursuant to the following designated section of the Texas Governmental Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will recess into executive session to discuss the following:   a)  Section 551.074 Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee 1. Elect Mayor Pro­Tem. 2. Appointment of a committee to oversee the hiring of a new Town Manager and Town Secretary 3. Discuss Council/staff communications and operations. 4. Appoint replacement Council Member for Council Sub­Committees that oversee Public Art and Boards and Commissions.  b)  Section 551.071 Attorney­Client Privilege        1.  Deliberate a possible Interlocal Agreement with multiple governmental entities to provide services to Trophy Club citizens. RECONVENE INTO REGULAR SESSION 18.Consider and take appropriate action regarding the appointment of the Mayor Pro­ Tem (Mayor Tiffany). 19.Consider and take appropriate action regarding Executive Session (Mayor Tiffany). ADJOURN One or more members of the Town Council may participate remotely using video conferencing pursuant to Chapter 551 of the Texas Government Code. The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071. CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on May 12, 2023, by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. __________________________________ Maggie McCormick­Krukowski ​​​​​​​Records Analyst If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance, and reasonable accommodations will be made to assist you. 3 Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262May 17, 2023 5:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM ­ Mayor Fleury D'EliaEXECUTIVE SESSION1.Pursuant to the following designated section of the Texas Governmental Code,Annotated, Chapter 551 (Texas Open Meetings Act), the Council will recess intoexecutive session to discuss the following:      a)  Section 551.071 – Attorney­Client Privilege            1.  Attorney consultation regarding maintenance of common areas includingthose within Hogan’s Glen and other HOAs.RECONVENE INTO REGULAR SESSION AT 7:00 PM2.Discuss and consider aid to Hogan’s Glen HOA and town storm drainage  (MayorFleury D’Elia).INVOCATION led by Pastor Jeff Brooks, Lake Cities Church of Christ PLEDGES led by Council Member BeachPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.ANNOUNCEMENTS AND REPORTS3.Issuance of Proclamation 2023­14 proclaiming June 2023 as Pride Month in TrophyClub (Mayor Fleury D’Elia).4.Update on community events (T. Jaramillo).SPECIAL SESSION5.Consider and take appropriate action regarding ordinance 2023­08 canvassing thereturns and declaring the results of the Town’s General Election held on May 6, 2023,for the purpose of electing one (1) Mayor and one (1) Council Member for place NO. 1and one (1) Council Member for place NO. 2 on the Trophy Club Town Council, eachfor a term of three (3) years; providing for the confirmation of vote tabulations;identifying the elected officials and terms of office; authorizing the issuance of acertificate of election; authorizing the issuance of the canvass for the GeneralElection; and providing an effective date (Mayor Fleury D’Elia).6.Presentation of Service Award to Council Member Greg Lamont, Place 1 (MayorFleury D’Elia).7.Presentation of Service Award to Mayor Alicia Fleury D’Elia (Mayor Pro Tem Sheridan).8.Presentation of Certificate of Election and Oath of Office; Swearing­In of  MayorJeannette Tiffany, Council Member Stacey Bauer, Place 1 and Council Member JeffBeach, Place 2 (Judge).PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter. The Councilis not permitted to discuss or take action on any presentations made. Presentationsare limited to matters over which the Council has authority. Speakers have up to four(4) minutes or the time limit determined by the Presiding Officer. Each speaker musthave submitted their request to speak by completing the Speaker’s Form or mayemail mayorandcouncil@trophyclub.orgPUBLIC HEARING(S)9.Case SUP­23­002 Vet Clinica. Conduct a Public Hearing regarding a request made by SUVETO/VO Vets for aSpecific Use Permit to allow for a Veterinary Clinic use at 2250 SH 114, Suite 600,within Planned Development District­30 (PD­30). The subject property is legallydescribed as Trophy Club Town Center Addition, Block A, Lot 1, approximately 6.8038acres, and is generally located at the northeast corner Trophy Club Drive and SH 114in the Town of Trophy Club, Denton County, Texas (M. Cox).b. Consider and possibly act on Ordinance No. 2023­09 for a Specific Use Permit(SUP No. 23­002) request by SUVETO/VO Vets for a Specific Use Permit to allow fora Veterinary Clinic use at 2250 SH 114, Suite 600, within Planned DevelopmentDistrict­30 (PD­30). The subject property is legally described as Trophy Club TownCenter Addition, Block A, Lot 1, approximately 6.8038 acres, and is generally locatedat the northeast corner Trophy Club Drive and SH 114 in the Town of Trophy Club,Denton County, Texas (M. Cox).10.Case PD­AMD­23­001 Hutchins BBQa. Conduct a public hearing regarding a request made by Hutchins National, LLC toamend Planned Development District­25 (PD­25) to allow for screened outsidestorage and signage at 3000 SH 114. The subject property is legally described asTrophy Wood Business Center, Block B, Lot 2R2, approximately 2.052 acres and isgenerally located at the northeast corner of Trophy Wood Drive and SH 114 in theTown of Trophy Club, Tarrant County, Texas (M. Cox).b. Consider and possibly act on an Ordinance No. 2023­10 on an Amendment toPlanned Development District No. 25 (PD­25) request made by Hutchins National,LLC to amend Planned Development District­25 (PD­25) to allow for screenedoutside storage and signage at 3000 SH 114. The subject property is legallydescribed as Trophy Wood Business Center, Block B, Lot 2R2, approximately 2.052acres and is generally located at the northeast corner of Trophy Wood Drive and SH114 in the Town of Trophy Club, Tarrant County, Texas (M. Cox).CONSENT AGENDA11.Consider and take appropriate action to approve the Town Council Meeting Minutesdated April 25, 2023 (T. Knierim).12.Consider and take appropriate action regarding a requisition request for theprocurement of services between Sunbelt Pools and the Town of Trophy Club in anot to exceed amount of $207,800.00 for the installation of the new mechanicalcomponents for the youth “kiddie” pool (future plunge pool), future two­story slidetower, competition pool, and splash pad at the town’s community pool facility (T.Jaramillo).13.Consider and take appropriate action regarding an office copier lease for an annualamount not to exceed $12,072, lease agreement total over 4 years 3 months (48months + 3 month period so that the agreement coincides with the Town’sbudget/fiscal year) $51,306 (P. Arata).14.Discussion of Financial Long Range Planning relating to the consideration ofproceeding with a new Certificate of Obligation bond issue to fund road replacementsand repairs over the next 3 years for an amount not to exceed $7,000,000 (P. Arata).INDIVIDUAL ITEMS15.Case FP­23­003 The Willow Estates at Trophy ClubConsider and take appropriate action on a request for a Final Plat for Lots 1­10,Block A, The Willow Estates at Trophy Club, consisting of 4.208 acres out of theRosalinda Allen Survey, Abstract No. 17, generally located west of Highland Courtand south of Balmain Court, Trophy Club, Denton County, Texas (M. Cox). 16.Future Agenda Items List (P.Arata). EXECUTIVE SESSION 17.Pursuant to the following designated section of the Texas Governmental Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will recess into executive session to discuss the following:   a)  Section 551.074 Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee 1. Elect Mayor Pro­Tem. 2. Appointment of a committee to oversee the hiring of a new Town Manager and Town Secretary 3. Discuss Council/staff communications and operations. 4. Appoint replacement Council Member for Council Sub­Committees that oversee Public Art and Boards and Commissions.  b)  Section 551.071 Attorney­Client Privilege        1.  Deliberate a possible Interlocal Agreement with multiple governmental entities to provide services to Trophy Club citizens. RECONVENE INTO REGULAR SESSION 18.Consider and take appropriate action regarding the appointment of the Mayor Pro­ Tem (Mayor Tiffany). 19.Consider and take appropriate action regarding Executive Session (Mayor Tiffany). ADJOURN One or more members of the Town Council may participate remotely using video conferencing pursuant to Chapter 551 of the Texas Government Code. The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071. CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on May 12, 2023, by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. __________________________________ Maggie McCormick­Krukowski ​​​​​​​Records Analyst If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance, and reasonable accommodations will be made to assist you. 4 Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262May 17, 2023 5:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM ­ Mayor Fleury D'EliaEXECUTIVE SESSION1.Pursuant to the following designated section of the Texas Governmental Code,Annotated, Chapter 551 (Texas Open Meetings Act), the Council will recess intoexecutive session to discuss the following:      a)  Section 551.071 – Attorney­Client Privilege            1.  Attorney consultation regarding maintenance of common areas includingthose within Hogan’s Glen and other HOAs.RECONVENE INTO REGULAR SESSION AT 7:00 PM2.Discuss and consider aid to Hogan’s Glen HOA and town storm drainage  (MayorFleury D’Elia).INVOCATION led by Pastor Jeff Brooks, Lake Cities Church of Christ PLEDGES led by Council Member BeachPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.ANNOUNCEMENTS AND REPORTS3.Issuance of Proclamation 2023­14 proclaiming June 2023 as Pride Month in TrophyClub (Mayor Fleury D’Elia).4.Update on community events (T. Jaramillo).SPECIAL SESSION5.Consider and take appropriate action regarding ordinance 2023­08 canvassing thereturns and declaring the results of the Town’s General Election held on May 6, 2023,for the purpose of electing one (1) Mayor and one (1) Council Member for place NO. 1and one (1) Council Member for place NO. 2 on the Trophy Club Town Council, eachfor a term of three (3) years; providing for the confirmation of vote tabulations;identifying the elected officials and terms of office; authorizing the issuance of acertificate of election; authorizing the issuance of the canvass for the GeneralElection; and providing an effective date (Mayor Fleury D’Elia).6.Presentation of Service Award to Council Member Greg Lamont, Place 1 (MayorFleury D’Elia).7.Presentation of Service Award to Mayor Alicia Fleury D’Elia (Mayor Pro Tem Sheridan).8.Presentation of Certificate of Election and Oath of Office; Swearing­In of  MayorJeannette Tiffany, Council Member Stacey Bauer, Place 1 and Council Member JeffBeach, Place 2 (Judge).PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter. The Councilis not permitted to discuss or take action on any presentations made. Presentationsare limited to matters over which the Council has authority. Speakers have up to four(4) minutes or the time limit determined by the Presiding Officer. Each speaker musthave submitted their request to speak by completing the Speaker’s Form or mayemail mayorandcouncil@trophyclub.orgPUBLIC HEARING(S)9.Case SUP­23­002 Vet Clinica. Conduct a Public Hearing regarding a request made by SUVETO/VO Vets for aSpecific Use Permit to allow for a Veterinary Clinic use at 2250 SH 114, Suite 600,within Planned Development District­30 (PD­30). The subject property is legallydescribed as Trophy Club Town Center Addition, Block A, Lot 1, approximately 6.8038acres, and is generally located at the northeast corner Trophy Club Drive and SH 114in the Town of Trophy Club, Denton County, Texas (M. Cox).b. Consider and possibly act on Ordinance No. 2023­09 for a Specific Use Permit(SUP No. 23­002) request by SUVETO/VO Vets for a Specific Use Permit to allow fora Veterinary Clinic use at 2250 SH 114, Suite 600, within Planned DevelopmentDistrict­30 (PD­30). The subject property is legally described as Trophy Club TownCenter Addition, Block A, Lot 1, approximately 6.8038 acres, and is generally locatedat the northeast corner Trophy Club Drive and SH 114 in the Town of Trophy Club,Denton County, Texas (M. Cox).10.Case PD­AMD­23­001 Hutchins BBQa. Conduct a public hearing regarding a request made by Hutchins National, LLC toamend Planned Development District­25 (PD­25) to allow for screened outsidestorage and signage at 3000 SH 114. The subject property is legally described asTrophy Wood Business Center, Block B, Lot 2R2, approximately 2.052 acres and isgenerally located at the northeast corner of Trophy Wood Drive and SH 114 in theTown of Trophy Club, Tarrant County, Texas (M. Cox).b. Consider and possibly act on an Ordinance No. 2023­10 on an Amendment toPlanned Development District No. 25 (PD­25) request made by Hutchins National,LLC to amend Planned Development District­25 (PD­25) to allow for screenedoutside storage and signage at 3000 SH 114. The subject property is legallydescribed as Trophy Wood Business Center, Block B, Lot 2R2, approximately 2.052acres and is generally located at the northeast corner of Trophy Wood Drive and SH114 in the Town of Trophy Club, Tarrant County, Texas (M. Cox).CONSENT AGENDA11.Consider and take appropriate action to approve the Town Council Meeting Minutesdated April 25, 2023 (T. Knierim).12.Consider and take appropriate action regarding a requisition request for theprocurement of services between Sunbelt Pools and the Town of Trophy Club in anot to exceed amount of $207,800.00 for the installation of the new mechanicalcomponents for the youth “kiddie” pool (future plunge pool), future two­story slidetower, competition pool, and splash pad at the town’s community pool facility (T.Jaramillo).13.Consider and take appropriate action regarding an office copier lease for an annualamount not to exceed $12,072, lease agreement total over 4 years 3 months (48months + 3 month period so that the agreement coincides with the Town’sbudget/fiscal year) $51,306 (P. Arata).14.Discussion of Financial Long Range Planning relating to the consideration ofproceeding with a new Certificate of Obligation bond issue to fund road replacementsand repairs over the next 3 years for an amount not to exceed $7,000,000 (P. Arata).INDIVIDUAL ITEMS15.Case FP­23­003 The Willow Estates at Trophy ClubConsider and take appropriate action on a request for a Final Plat for Lots 1­10,Block A, The Willow Estates at Trophy Club, consisting of 4.208 acres out of theRosalinda Allen Survey, Abstract No. 17, generally located west of Highland Courtand south of Balmain Court, Trophy Club, Denton County, Texas (M. Cox).16.Future Agenda Items List (P.Arata).EXECUTIVE SESSION17.Pursuant to the following designated section of the Texas Governmental Code,Annotated, Chapter 551 (Texas Open Meetings Act), the Council will recess intoexecutive session to discuss the following:  a)  Section 551.074 Personnel Matters to deliberate the appointment, employment,evaluation, reassignment, duties, discipline or dismissal of a public officer oremployee1. Elect Mayor Pro­Tem.2. Appointment of a committee to oversee the hiring of a new Town Manager andTown Secretary3. Discuss Council/staff communications and operations.4. Appoint replacement Council Member for Council Sub­Committeesthat oversee Public Art and Boards and Commissions. b)  Section 551.071 Attorney­Client Privilege       1.  Deliberate a possible Interlocal Agreement with multiple governmental entitiesto provide services to Trophy Club citizens.RECONVENE INTO REGULAR SESSION18.Consider and take appropriate action regarding the appointment of the Mayor Pro­Tem (Mayor Tiffany).19.Consider and take appropriate action regarding Executive Session (Mayor Tiffany).ADJOURNOne or more members of the Town Council may participate remotely using videoconferencing pursuant to Chapter 551 of the Texas Government Code.The Town Council may convene into executive session to discuss posted items as allowed bythe Texas Open Meeting Act, LGC.551.071.CERTIFICATIONI certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1Trophy Wood Drive, Trophy Club, Texas, on May 12, 2023, by 5:00 p.m. in accordance withChapter 551, Texas Government Code.__________________________________Maggie McCormick­Krukowski​​​​​​​Records Analyst If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance, and reasonable accommodations will be made to assist you. 5 Proclamation 2023-14 Town of Trophy Club, Texas A PROCLAMATION OF THE TROPHY CLUB TOWN COUNCIL PROCLAIMING JUNE 2023 AS LESBIAN, GAY, BISEXUAL, TRANSGENDER, AND QUEER+ PRIDE MONTH IN THE TOWN OF TROPHY CLUB, TEXAS. WHEREAS, the uprising at the Stonewall Inn in June, 1969, sparked a liberation movement — a call to action that continues to inspire us to live up to our Nation’s promise of equality, liberty, and justice for all; and WHEREAS, Pride Month is a time to recall the trials the Lesbian, Gay, Bisexual, Transgender, and Queer+ (LGBTQ+) community has endured and to rejoice in the triumphs for equality and celebrate self-worth and dignity; and WHEREAS, this Pride Month, we recognize the valuable contributions of LGBTQ+ individuals across America, and we reaffirm our commitment to standing in solidarity against discrimination and injustice; and WHEREAS, the LGBTQ+ community in America has achieved remarkable progress in striking down regressive laws, broadening the definition of hate crimes to include crimes motivated by sexual orientation or gender identity and taking steps to prevent discrimination against LGBTQ+ people in employment, health care, housing, lending, and education; and WHEREAS, ending violence and discrimination against the LGBTQ+ community demands continued diligence to defend the rights of all LGBTQ+ individuals and to ensure civil rights protections for LGBTQ+ families across our country; and WHEREAS, we affirm our obligation to uphold the dignity of all people, and dedicate ourselves to protecting the most vulnerable among us, including protecting the rights of those parents asserting their rights to educate their children according to their own beliefs and values. NOW, THEREFORE, I, Alicia L. Fleury D’Elia, Mayor of the Town of Trophy Club and on behalf of the Town Council hereby proclaim the month of June 2023 as: “Lesbian, Gay, Bisexual, Transgender, and Queer+ Pride Month” in the Town of Trophy Club, Texas. PASSED AND APPROVED by the Trophy Club Town Council this 17 day of May 2023. Attest: __________________________ ___________________________ Tracy Knierim, Alicia L. Fleury D’Elia, Acting Town Secretary Mayor Town of Trophy Club, Texas 6 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2023-08 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, CANVASSING THE RETURNS, INCLUDING THE RETURNS OF EARLY VOTING BALLOTS CAST IN CONNECTION THEREWITH, AND DECLARING THE RESULTS OF THE GENERAL ELECTION HELD ON MAY 6, 2023 RELATING TO THE ELECTION OF ONE (1) MAYOR FOR A THREE (3) YEAR TERM, ONE (1) COUNCIL MEMBER TO PLACE NO. 1 FOR A THREE (3) YEAR TERM AND ONE (1) COUNCIL MEMBER TO PLACE NO. 2 FOR A THREE (3) YEAR TERM ON THE TOWN OF TROPHY CLUB TOWN COUNCIL; PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING FOR THE CONFIRMATION OF VOTE TABULATIONS; IDENTIFYING THE OFFICIALS ELECTED AND TERMS OF OFFICE; AUTHORIZING THE ISSUANCE OF CERTIFICATES OF ELECTION; AUTHORIZING THE ISSUANCE OF THE CANVASS OF THE GENERAL ELECTION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on January 14, 2023, the Town Council of the Town of Trophy Club, Texas (the “Town”) passed and approved Ordinance No. 2023-01, ordering a General Election for the purpose of electing one (1) Mayor for a three (3) year term, one(1) Council Member to Place No. 1 for a three (3) year term and one (1) Council Member to Place No. 2 for a three (3) year term on the Town of Trophy Club Town Council; and WHEREAS, the appropriate authority of the Town posted and published, in accordance with the election laws of the State of Texas, notice of the General Election; and WHEREAS, the General Election was held on May 6, 2023, in the Town and was in conformity with the election laws of the State of Texas, and the results of the General Election, including the early voting results, have been certified and returned to the proper judges and clerks thereof; and WHEREAS, the official returns of the General Election, including the returns of early voting ballots in connection therewith, and as such returns are related to the election of one (1) Mayor for a three (3) year term, one (1) Council Member to Place No. 1 for a three (3) year term and one (1) Council Member to Place No. 2 for a three (3) year term on the Town of Trophy Club Town Council have been presented to the Town Council acting in its capacity as the Canvassing Board; and WHEREAS, the returns of the General Election, including the returns of early voting ballots, duly and legally made, showed that there were cast at the Election the following valid and legal votes: 7 ORD 2023-08 Page 2 of 6 ELECTION DENTON COUNTY BALLOTS CAST TARRANT COUNTY BALLOTS CAST TOTAL BALLOTS CAST General Election 3254*91*3345* (*Subject to change based on receiving official results from Tarrant & Denton County Elections Administrators by May 17, 2023) WHEREAS, the returns of the General Election, including the returns of the early voting ballots, duly and legally made, showed that each of the candidates for the office of Mayor, Council Member Place No. 1 and Council Member Place No. 2 of the Town of Trophy Club Town Council received the following votes: TOWN OF TROPHY CLUB - MAYOR FOR A THREE (3) YEAR TERM NAME OF CANDIDATE TOTAL NUMBER OF EARLY VOTING VOTES RECEIVED TOTAL NUMBER OF VOTES RECEIVED ON ELECTION DAY TOTAL NUMBER OF VOTES RECEIVED Greg Lamont 897*244*1141* Jeanette Tiffany 1598*361*1959* (*Subject to change based on receiving official results from Tarrant & Denton County Elections Administrators by May 17, 2023) TOWN OF TROPHY CLUB - COUNCIL MEMBER PLACE 1 FOR A THREE (3) YEAR TERM NAME OF CANDIDATE TOTAL NUMBER OF EARLY VOTING VOTES RECEIVED TOTAL NUMBER OF VOTES RECEIVED ON ELECTION DAY TOTAL NUMBER OF VOTES RECEIVED Stacey Bauer 1762*465*2227* (*Subject to change based on receiving official results from Tarrant & Denton County Elections Administrators by May 17, 2023) TOWN OF TROPHY CLUB - COUNCIL MEMBER PLACE 2 8 ORD 2023-08 Page 3 of 6 FOR A THREE (3) YEAR TERM NAME OF CANDIDATE TOTAL NUMBER OF EARLY VOTING VOTES RECEIVED TOTAL NUMBER OF VOTES RECEIVED ON ELECTION DAY TOTAL NUMBER OF VOTES RECEIVED Jeff Beach 1868*471*2339* (*Subject to change based on receiving official results from Tarrant & Denton County Elections Administrators by May 17, 2023) WHEREAS, pursuant to the Home Rule Charter, the candidate for election to each Place on the Council, who receives a majority of all votes cast for all the candidates for such Place at the election, shall be declared elected. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1.Incorporation of Premises. The above and foregoing premises are true and correct and are incorporated into the body of this Ordinance and made a part hereof for all purposes. Section 2.Confirmation of Vote Tabulations. The results of the General Election as related to the election of one (1) Mayor, one (1) Council Member to Place No. 1 for a three (3) year term and one (1) Council Member to Place No. 2 for a three (3) year term on the Town of Trophy Club Town Council, as canvassed and tabulated above, reflect the expressed desires of the resident, qualified voters of the Town. Section 3.Elected Officials and Terms of Office. In accordance with the canvass and tabulation of the results of the General Election, the duly elected Council Members elected on May 6, 2023, and the corresponding terms of office, subject to the taking of the oath of office as required by State Law, is as follows: OFFICE TERM NAME Mayor Three (3) Years Jeannette Tiffany Council Member Place No. 1 Three (3) Years Stacey Bauer Council Member Place No. 2 Three (3) Years Jeff Beach Section 4.Issuance of Certificates of Election. The Mayor, or his designee, is hereby authorized and directed to execute and deliver the Certificates of Election to the 9 ORD 2023-08 Page 4 of 6 successful candidates elected at the General Election, as specified in Section 3 hereof. Section 5.Issuance of Canvass of the General Election. The Mayor is hereby authorized and directed to execute and deliver the Canvass of the General Election, a copy of which is attached hereto as Exhibit “A”, in accordance with the election laws of the State of Texas, and to take all other action necessary in connection therewith. Section 6.Engrossment and Enrollment. The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town as required in the Town Charter. Section 7.Effective Date. This Ordinance shall take effect from and after its date of passage in accordance with law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 17th day of May 2023. Alicia L. Fleury D’Elia, Mayor Town of Trophy Club, Texas [SEAL] ATTEST: Tracy Knierim, Acting Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: J. David Dodd III, Town Attorney Town of Trophy Club, Texas 10 ORD 2023-08 Page 5 of 6 EXHIBIT “A” TOWN OF TROPHY CLUB, TEXAS CANVASS OF GENERAL ELECTION I, the undersigned Mayor of the Town of Trophy Club, Texas, and Presiding Officer of the Canvassing Authority of the Town, met on the 17th of May 2023 with the Town Council of the Town, sitting as the Canvassing Board to canvass the returns of the General Election held on May 6, 2023, in the Council Chambers located at 1 Trophy Wood Drive, Trophy Club, Texas, as such returns related to the election of one (1) Mayor for a three (3) year term, one (1) Council Member to Place No. 1 for a three (3) year term and one (1) Council Member to Place No. 2 for a three (3) year term on the Town of Trophy Club Town Council. I DO HEREBY CERTIFY that the figures on the tally sheets hereto attached as Exhibit “A-1” correspond with the figures on the returns. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the Town of Trophy Club, Texas to be affixed hereto, this 17th day of May 2023. (Seal) _____________________________________ Mayor and Presiding Officer of the Canvassing Authority Trophy Club, Texas 11 ORD 2023-08 Page 6 of 6 EXHIBIT “A-1” TOWN OF TROPHY CLUB, TEXAS CANVASS OF GENERAL ELECTION TALLY SHEETS 12 CERTIFICATE OF ELECTION IN THE NAME AND BY THE AUTHORITY OF TOWN OF TROPHY CLUB, TEXAS This is to certify that at a General Election held on May 6, 2023 JEANNETTE TIFFANY WAS DULY ELECTED MAYOR IN TESTIMONY WHEREOF, I HAVE HEREUNTO SIGNED MY NAME AND CAUSED THE SEAL OF TROPHY CLUB, TEXAS TO BE AFFIXED, THIS 17th DAY OF MAY 2023. _________________________________________ Mayor Alicia L. Fleury D’Elia Presiding Officer of Canvassing Authority 13 CERTIFICATE OF ELECTION IN THE NAME AND BY THE AUTHORITY OF TOWN OF TROPHY CLUB, TEXAS This is to certify that at a General Election held on May 6, 2023 STACEY BAUER WAS DULY ELECTED Council Member Place No. 1 IN TESTIMONY WHEREOF, I HAVE HEREUNTO SIGNED MY NAME AND CAUSED THE SEAL OF TROPHY CLUB, TEXAS TO BE AFFIXED, THIS 17th DAY OF MAY 2023. _________________________________________ Mayor Alicia L. Fleury D’Elia Presiding Officer of Canvassing Authority 14 CERTIFICATE OF ELECTION IN THE NAME AND BY THE AUTHORITY OF TOWN OF TROPHY CLUB, TEXAS This is to certify that at a General Election held on May 6, 2023 JEFF BEACH WAS DULY ELECTED Council Member Place No. 2 IN TESTIMONY WHEREOF, I HAVE HEREUNTO SIGNED MY NAME AND CAUSED THE SEAL OF TROPHY CLUB, TEXAS TO BE AFFIXED, THIS 17th DAY OF MAY 2023. _________________________________________ Mayor Alicia L. Fleury D’Elia Presiding Officer of Canvassing Authority 15 Form 2201 - Statement of Officer (General Information) The attached form is designed to meet minimal constitutional filing requirements pursuant to the relevant provisions. This form and the information provided are not substitutes for the advice and services of an attorney. Execution and Delivery Instructions A Statement of Officer required to be filed with the Office of the Secretary of State is considered filed once it has been received by this office. Mail: P.O. Box 12887, Austin, Texas 78711-2887. Overnight mail or hand deliveries: James Earl Rudder Officer Building, 1019 Brazos, Austin, Texas 78701. Fax: (512) 463-5569. Email: Scanned copies of the executed Statement may be sent to register@sos.texas.gov NOTE: The Statement of Officer form, commonly referred to as the “Anti-Bribery Statement,” must be executed and filed with the Office of the Secretary of State before taking the Oath of Office (Form 2204). Commentary Article XVI, section 1 of the Texas Constitution requires all elected or appointed state and local officers to take the official oath of office found in section 1(a) and to subscribe to the anti-bribery statement found in section 1(b) before entering upon the duties of their offices. Elected and appointed state-level officers required to file the anti-bribery statement with the Office of the Secretary of State include members of the Legislature, the Secretary of State, and all other officers whose jurisdiction is coextensive with the boundaries of the state or who immediately belong to one of the three branches of state government. Questions about whether a particular officer is a state-level officer may be resolved by consulting relevant statutes, constitutional provisions, judicial decisions, and attorney general opinions. For more information, see Op. Tex. Att’y Gen. No. JC­ 0575 (2002) (determining the meaning of “state officer” as it is used in Article XVI). Effective September 1, 2017, Senate Bill 1329, which was enacted by the 85th Legislature, Regular Session, amended chapter 602 of the Government Code to require the following judicial officers and judicial appointees to file their oath and statement of officer with the secretary of state: Officers appointed by the supreme court, the court of criminal appeals, or the State Bar of Texas; and Associate judges appointed under Subchapter B or C, Chapter 201, Family Code. Form 2201 1 Local officers must retain the signed anti-bribery statement with the official records of the office. As a general rule, city and county officials do not file their oath of office with the Secretary of State– these officials file at the local level. The Legislature amended the Texas Constitution, Article 16, Section 1, in November 2001 to no longer require local level elected officials to file with our office. The Office of the Secretary of State does NOT file Statements or Oaths from the following persons: Assistant District Attorneys; City Officials, including City Clerks, City Council Members, Municipal Judges, Justices of the Peace, and Police/Peace Officers; Zoning/Planning Commission Members; County Officials, including County Clerks, County Commissioners, County Judges, County Tax Assessors, and District Clerks; and Officials of Regional Entities, such as, Appraisal Review Districts, Emergency Service Districts, and School Districts (ISD’s). Questions about this form should be directed to the Government Filings Section at (512) 463-6334 or register@sos.texas.gov Revised 05/2020 16 STATEMENT OF OFFICER Form #2201 Rev. 05/2020 Submit to: SECRETARY OF STATE Government Filings Section P O Box 12887 Austin, TX 78711-2887 512-463-6334 512-463-5569 - Fax Filing Fee: None Statement I, , do solemnly swear (or affirm) that I have not directly or indirectly paid, offered, promised to pay, contributed, or promised to contribute any money or thing of value, or promised any public office or employment for the giving or withholding of a vote at the election at which I was elected or as a reward to secure my appointment or confirmation, whichever the case may be, so help me God. Title of Position to Which Elected/Appointed: Execution Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated therein are true. Date: Signature of Officer Form 2201 2 Jeannette Tiffany Mayor of Trophy Club 17 Form 2201 - Statement of Officer (General Information) The attached form is designed to meet minimal constitutional filing requirements pursuant to the relevant provisions. This form and the information provided are not substitutes for the advice and services of an attorney. Execution and Delivery Instructions A Statement of Officer required to be filed with the Office of the Secretary of State is considered filed once it has been received by this office. Mail: P.O. Box 12887, Austin, Texas 78711-2887. Overnight mail or hand deliveries: James Earl Rudder Officer Building, 1019 Brazos, Austin, Texas 78701. Fax: (512) 463-5569. Email: Scanned copies of the executed Statement may be sent to register@sos.texas.gov NOTE: The Statement of Officer form, commonly referred to as the “Anti-Bribery Statement,” must be executed and filed with the Office of the Secretary of State before taking the Oath of Office (Form 2204). Commentary Article XVI, section 1 of the Texas Constitution requires all elected or appointed state and local officers to take the official oath of office found in section 1(a) and to subscribe to the anti-bribery statement found in section 1(b) before entering upon the duties of their offices. Elected and appointed state-level officers required to file the anti-bribery statement with the Office of the Secretary of State include members of the Legislature, the Secretary of State, and all other officers whose jurisdiction is coextensive with the boundaries of the state or who immediately belong to one of the three branches of state government. Questions about whether a particular officer is a state-level officer may be resolved by consulting relevant statutes, constitutional provisions, judicial decisions, and attorney general opinions. For more information, see Op. Tex. Att’y Gen. No. JC­ 0575 (2002) (determining the meaning of “state officer” as it is used in Article XVI). Effective September 1, 2017, Senate Bill 1329, which was enacted by the 85th Legislature, Regular Session, amended chapter 602 of the Government Code to require the following judicial officers and judicial appointees to file their oath and statement of officer with the secretary of state: Officers appointed by the supreme court, the court of criminal appeals, or the State Bar of Texas; and Associate judges appointed under Subchapter B or C, Chapter 201, Family Code. Form 2201 1 Local officers must retain the signed anti-bribery statement with the official records of the office. As a general rule, city and county officials do not file their oath of office with the Secretary of State– these officials file at the local level. The Legislature amended the Texas Constitution, Article 16, Section 1, in November 2001 to no longer require local level elected officials to file with our office. The Office of the Secretary of State does NOT file Statements or Oaths from the following persons: Assistant District Attorneys; City Officials, including City Clerks, City Council Members, Municipal Judges, Justices of the Peace, and Police/Peace Officers; Zoning/Planning Commission Members; County Officials, including County Clerks, County Commissioners, County Judges, County Tax Assessors, and District Clerks; and Officials of Regional Entities, such as, Appraisal Review Districts, Emergency Service Districts, and School Districts (ISD’s). Questions about this form should be directed to the Government Filings Section at (512) 463-6334 or register@sos.texas.gov Revised 05/2020 18 STATEMENT OF OFFICER Form #2201 Rev. 05/2020 Submit to: SECRETARY OF STATE Government Filings Section P O Box 12887 Austin, TX 78711-2887 512-463-6334 512-463-5569 - Fax Filing Fee: None Statement I, , do solemnly swear (or affirm) that I have not directly or indirectly paid, offered, promised to pay, contributed, or promised to contribute any money or thing of value, or promised any public office or employment for the giving or withholding of a vote at the election at which I was elected or as a reward to secure my appointment or confirmation, whichever the case may be, so help me God. Title of Position to Which Elected/Appointed: Execution Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated therein are true. Date: Signature of Officer Form 2201 2 Stacey Bauer Trophy Club Council Member Place 1 19 Form 2201 - Statement of Officer (General Information) The attached form is designed to meet minimal constitutional filing requirements pursuant to the relevant provisions. This form and the information provided are not substitutes for the advice and services of an attorney. Execution and Delivery Instructions A Statement of Officer required to be filed with the Office of the Secretary of State is considered filed once it has been received by this office. Mail: P.O. Box 12887, Austin, Texas 78711-2887. Overnight mail or hand deliveries: James Earl Rudder Officer Building, 1019 Brazos, Austin, Texas 78701. Fax: (512) 463-5569. Email: Scanned copies of the executed Statement may be sent to register@sos.texas.gov NOTE: The Statement of Officer form, commonly referred to as the “Anti-Bribery Statement,” must be executed and filed with the Office of the Secretary of State before taking the Oath of Office (Form 2204). Commentary Article XVI, section 1 of the Texas Constitution requires all elected or appointed state and local officers to take the official oath of office found in section 1(a) and to subscribe to the anti-bribery statement found in section 1(b) before entering upon the duties of their offices. Elected and appointed state-level officers required to file the anti-bribery statement with the Office of the Secretary of State include members of the Legislature, the Secretary of State, and all other officers whose jurisdiction is coextensive with the boundaries of the state or who immediately belong to one of the three branches of state government. Questions about whether a particular officer is a state-level officer may be resolved by consulting relevant statutes, constitutional provisions, judicial decisions, and attorney general opinions. For more information, see Op. Tex. Att’y Gen. No. JC­ 0575 (2002) (determining the meaning of “state officer” as it is used in Article XVI). Effective September 1, 2017, Senate Bill 1329, which was enacted by the 85th Legislature, Regular Session, amended chapter 602 of the Government Code to require the following judicial officers and judicial appointees to file their oath and statement of officer with the secretary of state: Officers appointed by the supreme court, the court of criminal appeals, or the State Bar of Texas; and Associate judges appointed under Subchapter B or C, Chapter 201, Family Code. Form 2201 1 Local officers must retain the signed anti-bribery statement with the official records of the office. As a general rule, city and county officials do not file their oath of office with the Secretary of State– these officials file at the local level. The Legislature amended the Texas Constitution, Article 16, Section 1, in November 2001 to no longer require local level elected officials to file with our office. The Office of the Secretary of State does NOT file Statements or Oaths from the following persons: Assistant District Attorneys; City Officials, including City Clerks, City Council Members, Municipal Judges, Justices of the Peace, and Police/Peace Officers; Zoning/Planning Commission Members; County Officials, including County Clerks, County Commissioners, County Judges, County Tax Assessors, and District Clerks; and Officials of Regional Entities, such as, Appraisal Review Districts, Emergency Service Districts, and School Districts (ISD’s). Questions about this form should be directed to the Government Filings Section at (512) 463-6334 or register@sos.texas.gov Revised 05/2020 20 STATEMENT OF OFFICER Form #2201 Rev. 05/2020 Submit to: SECRETARY OF STATE Government Filings Section P O Box 12887 Austin, TX 78711-2887 512-463-6334 512-463-5569 - Fax Filing Fee: None Statement I, , do solemnly swear (or affirm) that I have not directly or indirectly paid, offered, promised to pay, contributed, or promised to contribute any money or thing of value, or promised any public office or employment for the giving or withholding of a vote at the election at which I was elected or as a reward to secure my appointment or confirmation, whichever the case may be, so help me God. Title of Position to Which Elected/Appointed: Execution Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated therein are true. Date: Signature of Officer Form 2201 2 Jeff Beach Trophy Club Council Member Place 2 21 Form 2204 1 Form 2204 - Oath of Office (General Information) The attached form is designed to meet minimal constitutional filing requirements pursuant to the relevant provisions. This form and the information provided are not substitutes for the advice and services of an attorney. Execution and Delivery Instructions An Oath of Office that is required to be filed with the Office of the Secretary of State is considered filed once it has been received by this office. The Oath of Office may be administered to you by a person authorized under the provisions of Chapter 602 of the Texas Government Code. Authorized persons commonly used to administer oaths include notaries public and j udges. Mail: P.O. Box 12887, Austin, Texas 78711-2887. Overnight mail or hand deliveries: James Earl Rudder Officer Building, 1019 Brazos, Austin, Texas 78701. Fax: (512) 463-5569. If faxed, the original Oath should also be mailed to the appropriate address above. Email: Scanned copies of the executed Oath may be sent to register@sos.texas.gov. If sent by email, the original Oath should also be mailed to the appropriate address above. NOTE: Do not have the Oath of Office administered to you before executing and filing the Statement of Officer (Form 2201 – commonly referred to as the “Anti-Bribery Statement”) with the Office of the Secretary of State. Commentary Pursuant to art. XVI, Section 1 of the Texas Constitution, the Oath of Office may not be taken until a Statement of Officer (see Form 2201) has been subscribed to and, as required, filed with the Office of the Secretary of State. Additionally, gub ernatorial appointees who are appointed during a legislative session may not execute their Oath until after confirmation by the Senate. Tex. Const. art. IV, Section 12. Officers Required to File Oath of Office with the Secretary of State: Gubernatorial appointees District attorneys Appellate and district court judges Officers appointed by the supreme court, the court of criminal appeals, or the State Bar of Texas Associate judges appointed under subchapter B or C, chapter 201 of the Texas Family Code Directors of districts operating pursuant to chapter 36 or 49 of the Texas Water Code file a duplicate original of their Oath of Office within 10 days of its execution. Texas Water Code, Sections 36.055(d) and 49.055(d) Officers Not Required to File Oath of Office with the Secretary of State: Members of the Legislature elected to a regular term of office will have their Oath of Office administered in chambers on the opening day of the session and recorded in the appropriate Journal. Members elected to an unexpired term of office should file their Oath of Office with either the Chief Clerk of the House or the Secretary of the Senate, as appropriate. 22 Revised 9/2017 All other persons should file their Oaths locally. Please check with the county clerk, city secretary or board/commission secretary for the proper filing location. As a general rule, city and county officials do not file their oath of office with the Secretary of State– these officials file at the local level. The Legislature amended the Texas Constitution, Article 16, Section 1, in November 2001 to no longer require local level elected officials to file with our office. The Office of the Secretary of State does NOT file Statements or Oaths from the following persons: Assistant District Attorneys; City Officials, including City Clerks, City Council Members, Municipal Judges, Justices of the Peace, and Police/Peace Officers; Zoning/Planning Commission Members; County Officials, including County Clerks, County Commissioners, County Judges (except County Court of Law Judges who file with the Elections Division), County Tax Assessors, and District Clerks; and Officials of Regional Entities, such as, Appraisal Review Districts, Emergency Service Districts, and School Districts (ISD’s). Questions about whether a particular officer is a state-level officer may be resolved by consulting r elevant statutes, constitutional provisions, judicial decisions, and attorney general opinions. All state or county officers, other than the governor, lieutenant governor, and members of the legislature, who qualify for office, are commissioned by the governor. Tex. Gov’t Code, Section 601.005. The Secretary of State performs ministerial duties to administer the commissions issued by the governor, including confirming that officers are qualified prior to being commissioned. Submission of this oath of office to the Office of the Secretary of State confirms an officer’s qualification so that the commission may be issued. Questions about this form should be directed to the Government Filings Section at (512) 463-6334 or register@sos.texas.gov. Form 2204 2 23 Form 2204 3 This space reserved for office use OATH OF OFFICE Form #2204 Rev 9/2017 Submit to: SECRETARY OF STATE Government Filings Section P O Box 12887 Austin, TX 78711-2887 512-463-6334 FAX 512-463-5569 Filing Fee: None IN THE NAME AND BY THE AUTHORITY OF THE STATE OF TEXAS, I, , do solemnly swear (or affirm), that I will faithfully execute the duties of the office of of the State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and laws of the United States and of this State, so help me God. Signature of Officer Certification of Person Authorized to Administer Oath State of County of Sworn to and subscribed before me on this _______________ day of _____________________, 20____. (Affix Notary Seal, only if oath administered by a notary.) Signature of Notary Public or Signature of Other Person Authorized to Administer An Oath Printed or Typed Name Jeannette Tiffany Mayor of Trophy Club 24 Form 2204 1 Form 2204 - Oath of Office (General Information) The attached form is designed to meet minimal constitutional filing requirements pursuant to the relevant provisions. This form and the information provided are not substitutes for the advice and services of an attorney. Execution and Delivery Instructions An Oath of Office that is required to be filed with the Office of the Secretary of State is considered filed once it has been received by this office. The Oath of Office may be administered to you by a person authorized under the provisions of Chapter 602 of the Texas Government Code. Authorized persons commonly used to administer oaths include notaries public and j udges. Mail: P.O. Box 12887, Austin, Texas 78711-2887. Overnight mail or hand deliveries: James Earl Rudder Officer Building, 1019 Brazos, Austin, Texas 78701. Fax: (512) 463-5569. If faxed, the original Oath should also be mailed to the appropriate address above. Email: Scanned copies of the executed Oath may be sent to register@sos.texas.gov. If sent by email, the original Oath should also be mailed to the appropriate address above. NOTE: Do not have the Oath of Office administered to you before executing and filing the Statement of Officer (Form 2201 – commonly referred to as the “Anti-Bribery Statement”) with the Office of the Secretary of State. Commentary Pursuant to art. XVI, Section 1 of the Texas Constitution, the Oath of Office may not be taken until a Statement of Officer (see Form 2201) has been subscribed to and, as required, filed with the Office of the Secretary of State. Additionally, gub ernatorial appointees who are appointed during a legislative session may not execute their Oath until after confirmation by the Senate. Tex. Const. art. IV, Section 12. Officers Required to File Oath of Office with the Secretary of State: Gubernatorial appointees District attorneys Appellate and district court judges Officers appointed by the supreme court, the court of criminal appeals, or the State Bar of Texas Associate judges appointed under subchapter B or C, chapter 201 of the Texas Family Code Directors of districts operating pursuant to chapter 36 or 49 of the Texas Water Code file a duplicate original of their Oath of Office within 10 days of its execution. Texas Water Code, Sections 36.055(d) and 49.055(d) Officers Not Required to File Oath of Office with the Secretary of State: Members of the Legislature elected to a regular term of office will have their Oath of Office administered in chambers on the opening day of the session and recorded in the appropriate Journal. Members elected to an unexpired term of office should file their Oath of Office with either the Chief Clerk of the House or the Secretary of the Senate, as appropriate. 25 Revised 9/2017 All other persons should file their Oaths locally. Please check with the county clerk, city secretary or board/commission secretary for the proper filing location. As a general rule, city and county officials do not file their oath of office with the Secretary of State– these officials file at the local level. The Legislature amended the Texas Constitution, Article 16, Section 1, in November 2001 to no longer require local level elected officials to file with our office. The Office of the Secretary of State does NOT file Statements or Oaths from the following persons: Assistant District Attorneys; City Officials, including City Clerks, City Council Members, Municipal Judges, Justices of the Peace, and Police/Peace Officers; Zoning/Planning Commission Members; County Officials, including County Clerks, County Commissioners, County Judges (except County Court of Law Judges who file with the Elections Division), County Tax Assessors, and District Clerks; and Officials of Regional Entities, such as, Appraisal Review Districts, Emergency Service Districts, and School Districts (ISD’s). Questions about whether a particular officer is a state-level officer may be resolved by consulting r elevant statutes, constitutional provisions, judicial decisions, and attorney general opinions. All state or county officers, other than the governor, lieutenant governor, and members of the legislature, who qualify for office, are commissioned by the governor. Tex. Gov’t Code, Section 601.005. The Secretary of State performs ministerial duties to administer the commissions issued by the governor, including confirming that officers are qualified prior to being commissioned. Submission of this oath of office to the Office of the Secretary of State confirms an officer’s qualification so that the commission may be issued. Questions about this form should be directed to the Government Filings Section at (512) 463-6334 or register@sos.texas.gov. Form 2204 2 26 Form 2204 3 This space reserved for office use OATH OF OFFICE Form #2204 Rev 9/2017 Submit to: SECRETARY OF STATE Government Filings Section P O Box 12887 Austin, TX 78711-2887 512-463-6334 FAX 512-463-5569 Filing Fee: None IN THE NAME AND BY THE AUTHORITY OF THE STATE OF TEXAS, I, , do solemnly swear (or affirm), that I will faithfully execute the duties of the office of of the State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and laws of the United States and of this State, so help me God. Signature of Officer Certification of Person Authorized to Administer Oath State of County of Sworn to and subscribed before me on this _______________ day of _____________________, 20____. (Affix Notary Seal, only if oath administered by a notary.) Signature of Notary Public or Signature of Other Person Authorized to Administer An Oath Printed or Typed Name Stacey Bauer Trophy Club Council Member Place 1 27 Form 2204 1 Form 2204 - Oath of Office (General Information) The attached form is designed to meet minimal constitutional filing requirements pursuant to the relevant provisions. This form and the information provided are not substitutes for the advice and services of an attorney. Execution and Delivery Instructions An Oath of Office that is required to be filed with the Office of the Secretary of State is considered filed once it has been received by this office. The Oath of Office may be administered to you by a person authorized under the provisions of Chapter 602 of the Texas Government Code. Authorized persons commonly used to administer oaths include notaries public and j udges. Mail: P.O. Box 12887, Austin, Texas 78711-2887. Overnight mail or hand deliveries: James Earl Rudder Officer Building, 1019 Brazos, Austin, Texas 78701. Fax: (512) 463-5569. If faxed, the original Oath should also be mailed to the appropriate address above. Email: Scanned copies of the executed Oath may be sent to register@sos.texas.gov. If sent by email, the original Oath should also be mailed to the appropriate address above. NOTE: Do not have the Oath of Office administered to you before executing and filing the Statement of Officer (Form 2201 – commonly referred to as the “Anti-Bribery Statement”) with the Office of the Secretary of State. Commentary Pursuant to art. XVI, Section 1 of the Texas Constitution, the Oath of Office may not be taken until a Statement of Officer (see Form 2201) has been subscribed to and, as required, filed with the Office of the Secretary of State. Additionally, gub ernatorial appointees who are appointed during a legislative session may not execute their Oath until after confirmation by the Senate. Tex. Const. art. IV, Section 12. Officers Required to File Oath of Office with the Secretary of State: Gubernatorial appointees District attorneys Appellate and district court judges Officers appointed by the supreme court, the court of criminal appeals, or the State Bar of Texas Associate judges appointed under subchapter B or C, chapter 201 of the Texas Family Code Directors of districts operating pursuant to chapter 36 or 49 of the Texas Water Code file a duplicate original of their Oath of Office within 10 days of its execution. Texas Water Code, Sections 36.055(d) and 49.055(d) Officers Not Required to File Oath of Office with the Secretary of State: Members of the Legislature elected to a regular term of office will have their Oath of Office administered in chambers on the opening day of the session and recorded in the appropriate Journal. Members elected to an unexpired term of office should file their Oath of Office with either the Chief Clerk of the House or the Secretary of the Senate, as appropriate. 28 Revised 9/2017 All other persons should file their Oaths locally. Please check with the county clerk, city secretary or board/commission secretary for the proper filing location. As a general rule, city and county officials do not file their oath of office with the Secretary of State– these officials file at the local level. The Legislature amended the Texas Constitution, Article 16, Section 1, in November 2001 to no longer require local level elected officials to file with our office. The Office of the Secretary of State does NOT file Statements or Oaths from the following persons: Assistant District Attorneys; City Officials, including City Clerks, City Council Members, Municipal Judges, Justices of the Peace, and Police/Peace Officers; Zoning/Planning Commission Members; County Officials, including County Clerks, County Commissioners, County Judges (except County Court of Law Judges who file with the Elections Division), County Tax Assessors, and District Clerks; and Officials of Regional Entities, such as, Appraisal Review Districts, Emergency Service Districts, and School Districts (ISD’s). Questions about whether a particular officer is a state-level officer may be resolved by consulting r elevant statutes, constitutional provisions, judicial decisions, and attorney general opinions. All state or county officers, other than the governor, lieutenant governor, and members of the legislature, who qualify for office, are commissioned by the governor. Tex. Gov’t Code, Section 601.005. The Secretary of State performs ministerial duties to administer the commissions issued by the governor, including confirming that officers are qualified prior to being commissioned. Submission of this oath of office to the Office of the Secretary of State confirms an officer’s qualification so that the commission may be issued. Questions about this form should be directed to the Government Filings Section at (512) 463-6334 or register@sos.texas.gov. Form 2204 2 29 Form 2204 3 This space reserved for office use OATH OF OFFICE Form #2204 Rev 9/2017 Submit to: SECRETARY OF STATE Government Filings Section P O Box 12887 Austin, TX 78711-2887 512-463-6334 FAX 512-463-5569 Filing Fee: None IN THE NAME AND BY THE AUTHORITY OF THE STATE OF TEXAS, I, , do solemnly swear (or affirm), that I will faithfully execute the duties of the office of of the State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and laws of the United States and of this State, so help me God. Signature of Officer Certification of Person Authorized to Administer Oath State of County of Sworn to and subscribed before me on this _______________ day of _____________________, 20____. (Affix Notary Seal, only if oath administered by a notary.) Signature of Notary Public or Signature of Other Person Authorized to Administer An Oath Printed or Typed Name Jeff Beach Trophy Club Council Member Place 2 30 Page 1 of 3 To: Mayor and Town Council From: Matt Cox, Director of Community Development CC: Patrick Arata, Interim Town Manager Tracy Knierim, Interim Town Secretary Re: Case SUP-23-002 SUVETO/VO Vet Clinic Town Council Meeting, May 17, 2023 Agenda Item: Case SUP-23-002 SUVETO/VO Vet Clinic a. Conduct a Public Hearing regarding a request made by SUVETO/VO Vets for a Specific Use Permit to operate at Trophy Club Town Center, Lot 1, Block A, 2240 SH 114, Suite 600, within PD Planned Development No. 30 (PD-30), generally located at the northeast corner Trophy Club Drive and SH 114. b. Consider and possibly act on Ordinance No. 2023-09 for a Specific Use Permit (SUP No. 23- 002) requested by SUVETO/VO Vets for a Specific Use Permit to allow for a Veterinary Clinic use at 2250 SH 114, Suite 600, within Planned Development No. 30 (PD-30). The subject property is legally described as Trophy Club Town Center Addition, Block A, Lot 1, approximately 6.8038, and is generally located at the northeast corner Trophy Club Drive and SH 114 in the Town of Trophy Club, Denton County, Texas. Strategic Link: Infrastructure & Development – Foster a business-friendly environment. Background and Explanation: SUVETO/VO Vets is requesting approval of a Specific Use Permit (SUP) for a “Domestic Pet Services” use to accommodate a veterinary clinic within Suite 600 of Trophy Club Town Center (see Figure 1). Upon recommendation from the Planning & Zoning Commission, the Town Council amended Planned Development District No. 30 (PD 30) in January of 2021 to allow for a new use titled “Domestic Pet Services” through a Specific Use Permit (SUP). The use as defined in the ordinance as: “Domestic Pet Services” shall mean a business where dogs, cats, birds, fish, and similar small animals customarily owned as household pets are groomed, trained or given medical care, pet accessories and supplies are sold, and medical boarding for veterinarian services is provided. All services are to be provided in an enclosed building. This use does not include the retail sale of pets nor services for farm animals.” 31 Page 2 of 3 VO Vets is proposing to offer the following in the approximate 4,687 square foot corner suite at the proposed veterinary clinic location: •Wellness and Preventative Care •Urgent Care and Emergency Pet Care •Medical and Dental Care •Surgical Services •In-house Pharmacy •Pet Food sales and supplies This land use category, Domestic Pet Services, requires approval of a Specific User Permit (SUP) by the Planning & Zoning Commission and Town Council. In considering an SUP application respect is to be given to the appropriateness for items such as health and safety, adequate drainage, noise, lighting, signage, effect on surrounding area, adequate access, etc. Figure 1 Location Map The shopping center provides for a variety of uses and the proposed veterinary clinic is an appropriate use in this location. Financial Considerations: Not applicable. Legal Review: The Town Attorney has reviewed this item and concurs with the Staff recommendation. 32 Page 3 of 3 Planning & Zoning Commission Recommendation: The P&Z Commission considered this item on May 4, 2023, and unanimously recommended approval. Public Hearing Notifications: Notice of the public hearing was distributed as required by The Town of Trophy Club Zoning Ordinance and State Law. Staff has not received any letters in support or in opposition to the SUP application. Staff Recommendation: Staff recommends approval of the Specific Use Permit. Attachments: •Exhibit – A - Business Description •Exhibit – B - SUVETO VO Map •Exhibit – C – Ordinance No. 2023-09 SUP SUVETO/VO Vet Clinic 33 34 35 ORD 2023-09 P&Z Page 1 of 4 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2023-09 P&Z AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS APPROVING A SPECIFIC USE PERMIT FOR SUVETO VO VETS UNDER THE DEFINITION OF DOMESTIC PET SERVICES, LOCATED ON LOT 1, BLOCK A OF TROPHY CLUB TOWN CENTER, WITHIN PD PLANNED DEVELOPMENT NO. 30, AS REQUIRED BY ORDINANCE NO. 2021-02 P&Z; PROVIDING FOR INCORPORATION OF PREMISES; PROVIDING AMENDMENTS; PROVIDING A SAVINGS AND REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING A PUBLICATION CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section I.D. of the PD-30 Development Standards and listed in Ordinance No. 2023-09 P&Z includes medical care in the definition of Domestic Pet Services; and WHEREAS, Section II.A.6. of the PD-30 Development Standards and listed in Ordinance No. 2023-09 P&Z allows uses identified as Domestic Pet Services by Specific Use Permit only; and WHEREAS, Beck Ventures, the developer of the retail buildings on Lot 1, Block A of Trophy Club Town Center, 2240 SH 114, Suite 600, filed an application with the Town requesting a Specific Use Permit for a veterinarian clinic which falls under the Domestic Pet Services definition in Ordinance No. 2023-09 P&Z; and WHEREAS, all legal requirements and conditions were complied with, and after public notices were given in compliance with State law and public hearings were conducted, and after considering the information submitted at those public hearings and all other relevant information and materials, the Planning & Zoning Commission of the Town has recommended to the Town Council the adoption of this Ordinance; and WHEREAS, after due deliberations and consideration of the recommendation of the Planning & Zoning Commission and the information and other materials received at the public hearing, the Town Council has concluded that the adoption of this Ordinance approving a Specific Use Permit for a veterinarian clinic is in the best interests of the Town of Trophy Club, Texas and of the public health, safety, and welfare. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB: 36 ORD 2023-09 P&Z Page 2 of 4 SECTION 1. INCORPORATION OF PREMISES That the above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. SECTION 2. APPLICABLE REGULATIONS, DISCONTINUATION, & REVOCATION In all respects the Land shall be subject to the applicable regulations contained in the Comprehensive Zoning Ordinance and all other applicable and pertinent ordinances and regulations of the Town, including without limitation regulations governing PD Planned Development No. 30 and all amendments thereto. The Specific Use Permit granted by this Ordinance shall control in cases of conflict between this Ordinance and/or PD Planned Development No. 30 and/or the Comprehensive Zoning Ordinance. The Specific Use Permit granted hereby shall discontinue if the use for which this Specific Use Permit is granted ceases to be operated at the permitted location for a minimum period of six (6) continuous months. Further, this Specific Use Permit shall be subject to revocation in accordance with the Town of Trophy Club Code of Ordinances. SECTION 3. SAVINGS AND REPEALER This Ordinance shall be cumulative of all other ordinances of the Town affecting the regulation of land and zoning and shall not repeal any of the provisions of those ordinances except in those instances where the provisions of those Ordinances are in direct conflict with the provisions of this Ordinance whether such Ordinances are codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect. Notwithstanding the foregoing, any complaint, action, cause of action or claim which prior to the effective date of this Ordinance has been initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to be governed by the provisions of that Ordinance and for that purpose the Ordinance shall be deemed to remain and continue in full force and effect. SECTION 4. SEVERABILITY The sections, paragraphs, sentences, phrases, clauses and words of this Ordinance are severable, and if any section, paragraph, sentence, phrase, clause or word in this Ordinance or application thereof to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance, and the Town Council hereby declares that it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. 37 ORD 2023-09 P&Z Page 3 of 4 SECTION 5. PENALTY It shall be unlawful for any person to violate any provision of this Ordinance, and any person violating or failing to comply with any provision hereof shall be fined, upon conviction, in an amount not less than One Dollar ($1.00) nor more than Two Thousand Dollars ($2,000.00), and a separate offense shall be deemed committed each day during or on which a violation occurs or continues. The penalty provided by this section shall be cumulative of all other penalties allowed by law, including without limitation, civil remedies available for enforcement of this Ordinance. SECTION 6. PUBLICATION The Town Secretary of the Town of Trophy Club is hereby directed to publish the Caption, Penalty and Effective Date of this Ordinance as required by Section 52.011 of the Texas Local Government Code. SECTION 7. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town. SECTION 8. EFFECTIVE DATE This Ordinance shall become effective from and after its date of adoption and publication as provided by law, and it is so ordained. 38 ORD 2023-09 P&Z Page 4 of 4 PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 17th day of May 2023. Jeannette Tiffany, Mayor Town of Trophy Club, Texas [SEAL] ATTEST: Tracy Knierim, Interim Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: J. David Dodd III, Town Attorney Town of Trophy Club, Texas 39 Page 1 of 2 1 9 9 4 To: Mayor and Town Council From: Matt Cox, Director of Community Development CC: Patrick Arata, Interim Town Manager Tracy Knierim, Interim Town Secretary Re: Case PD-AMD-23-001 Hutchins BBQ Town Council Meeting, May 17, 2023 Agenda Item: Case PD-23-001 (Hutchins BBQ PD Amendment) a. Conduct a public hearing regarding a request made by Hutchins National, LLC to amend Planned Development District-25 (PD-25) to allow for screened outside storage and signage at 3000 SH 114. The subject property is legally described as Trophy Wood Business Center, Block B, Lot 2R2, approximately 2.052 acres, and is generally located at the northeast corner of Trophy Wood Drive and SH 114 in the Town of Trophy Club, Tarrant County, Texas. b. Consider and possibly act on Ordinance No. 2023-10 on an Amendment to Planned Development District No. 25 (PD-25) on a request made by Hutchins National, LLC to amend Planned Development District-25 (PD-25) to allow for screened outside storage and signage at 3000 SH 114. The subject property is legally described as Trophy Wood Business Center, Block B, Lot 2R2, approximately 2.052 acres, and is generally located at the northeast corner of Trophy Wood Drive and SH 114 in the Town of Trophy Club, Tarrant County, Texas. Strategic Link: Infrastructure & Development – Foster a business-friendly environment. Background and Explanation: THE APPLICANT HAS REQUESTED THE PUBLIC HEARING BE CONTINUED AND RECOMMENDATION BE TABLED TO THE JUNE 1, 2023 PLANNING AND ZONING COMMISSION MEETING. ITEM IS APPEARING ON THE TOWN COUNCIL AGENDA DUE TO PUBLICATION OF THE PUBLIC HEARING NOTICE BEING POSTED IN THE OFFICIAL NEWSPAPER AND NOTICES BEING SENT TO ADJACENT PROPERTY OWNERS. 40 Page 2 of 2 1 9 9 4 The applicant, Hutchins National, LLC, has requested a Planned Development District (PD-25) amendment to accommodate outside storage containers and signage at their location at 3000 SH 114 in Trophy Wood Business Center. Staff has been working with the applicant to provide information for a thorough presentation to the Commission and additional time is needed to satisfy requirements. The applicant will be opening for business in May and they have been informed that any modifications not currently allowed in the existing PD-25 zoning may not be initiated until the Planning & Zoning Commission and Town Council have recommended and approved the PD amendment application. This item is appearing on the Planning & Zoning Commission agenda because it was noticed in the Town’s official newspaper and notices were mailed to the surrounding property owners. Financial Considerations: Not applicable. Legal Review: This item is under review by the Town Attorney. Public Hearing Notifications: Notice of the public hearing was distributed as required by The Town of Trophy Club Zoning Ordinance and State Law. Staff has not received any letters in support or in opposition to the PD Amendment application. Planning & Zoning Commission Recommendation: The Planning & Zoning Commission unanimously voted to continue the Public Hearing to the June 1, 2023 meeting and tabled a recommendation to the June 1, 2023 meeting. Staff Recommendation: Staff recommends the public hearing be continued and recommendation be tabled to the June 27, 2023 Town Council meeting. Attachments: •Exhibit – A – Hutchins BBQ Map 41 42 1 Town of Trophy Club Town Council Regular Session Minutes 4/25/2023 The Trophy Club Town Council met in a Regular Meeting on 4/25/2023. The meeting was held at Town Hall, 1 Trophy Wood Dr, Trophy Club, TX 76262. Town Council Members Present: Alicia Fleury D’Elia Mayor Jeff Beach Council Member, Place 2 Dennis Sheridan Council Member, Place 3 Karl Monger (remotely)Council Member, Place 4 LuAnne Oldham Council Member, Place 5 Steve Flynn Council Member, Place 6 Staff Present: Wade Carroll Town Manager David Dodd Town Attorney Patrick Arata Interim Town Manager Jason Wise Fire Chief Anita Otterson Town Secretary Matt Cox Community Development Director April Duvall Finance Director Denise Deprato Human Resources Director Jill Lind Communications and Marketing Director Tony Jaramillo Parks and Recreation Director Tamara Smith Assistant to the Town Manager Jon Ciarletta Police Lieutenant Kevin O’Dell Streets Superintendent CALL TO ORDER AND ANNOUNCE A QUORUM Mayor Fleury and Mayor for a Day, Garrett O’Keefe, called the meeting to order at 7:01 pm announcing quorum with all Council Members present and Council Member Monger present via Zoom. INVOCATION led by Pastor Barry Clingan, The Church at Trophy Lakes PLEDGES led by Garrett O’Keefe, Mayor for a Day Pledge of Allegiance to the American Flag. Pledge of Allegiance to the Texas Flag. 43 2 ANNOUNCEMENTS AND REPORTS 1. Issuance of Proclamation 2023-08 proclaiming April 25, 2023 as “Garrett O’Keefe, Mayor for a Day” in Trophy Club, TX (Mayor Fleury). Mayor Fleury made a motion to accept the proclamation as read. The motion was seconded by Council Member Flynn and passed unanimously. 2.Issuance of Proclamation 2023-09 proclaiming May 4, 2023, as a Day of Prayer in Trophy Club to coincide with National Day of Prayer (Mayor Fleury). Mayor Fleury made a motion to accept the proclamation as read. The motion was seconded by Council Member Oldham and passed unanimously. 3. Issuance of Proclamation 2023-10 proclaiming the month of May 2023 as Mental Health Month and May 10, 2023, as Children’s Mental Health Awareness Day (Mayor Fleury). Mayor Fleury made a motion to accept the proclamation as read. The motion was seconded by Council Member Beach and passed unanimously. 4. Issuance of Proclamation 2023-11 recognizing the patriotic meaning of Memorial Day (Mayor Fleury). Mayor Fleury made a motion to accept the proclamation as read. The motion was seconded by Mayor Pro Tem Sheridan and passed unanimously. 5. Issuance of Proclamation 2023-12 proclaiming May 14 through May 20, 2023 as Police Week and May 15, 2023 as Peace Officers’ Memorial Day (Mayor Fleury). Mayor Fleury made a motion to accept the proclamation as read. The motion was seconded by Council Member Oldham and passed unanimously. 6. Parks and Recreation Board update (T. Jaramillo) PUBLIC COMMENTS Teryl Flynn – 417 Ramsey Trail – Invite all to the Mothers’ Day Art and Garden Festival at Trophy Club Town Center Mothers’ Day Weekend. Tracey Hunter – 19 Monterey Drive – Disappointment in community individuals and some Council for feeding hate and bullying behavior. Praise for the Mayor for all the good she has done in repairing relationships and actively promoting the community. Dee Baron – 58 Cypress Court – Hand deliver to Council and Mayor a letter he sent to the Town Manager this week. Requesting Council to read his letter and watch the Council video from August 13, 2019, that he spoke at. 44 3 13. Case FP-23-002 The Trophy - Moved up from Individual Items Consider and possibly act on a Final Plat request consisting of seven (7) townhome lots along with one (1) common area lot and one (1) private street and utility easement lot on property described as Lot 3R2, Block A, Trophy Wood Business Center, an addition to the Town of Trophy Club, located at 401 Trophy Wood Drive in the Town of Trophy Club, Tarrant County, Texas currently zoned PD25, Planned Development. (M. Cox) Mayor Pro Tem Sheridan made a motion to approve the final plat with conditions listed in Staff Report and the other development requirements as mentioned in the P&Z motion to approve with conditions. The motion was seconded by Mayor Fleury and passed unanimously. Mayor Pro Tem Sheridan discussed that a left turn lane was not approved by staff. PUBLIC HEARING(S) 7. Youth Programs Standards of Care Ordinance (T. Jaramillo) a. Conduct a Public hearing to receive comments establishing a Youth Programs Standards of Care Ordinance related to Day Camp Activities. b. Take appropriate action regarding Ordinance 2023-06 establishing a Youth Program Standards of Care Ordinance providing childcare regulations for Day Camp Activities in accordance with Section 42.041(b)(14) of the TX Human Resources Code. Mayor Fleury declared the Public Hearing open at 7:53 pm. There were no speakers. The Public Hearing was closed at 7:53 pm. Mayor Pro Tem Sheridan made a motion to approve agenda item 7 Ordinance 2023-06. The motion was seconded by Council Member Flynn and passed unanimously. CONSENT AGENDA 8. Take appropriate action regarding an Interlocal Cooperation Agreement between the Town of Trophy Club and Denton County for the Fiscal Year 2023-2024 Shared Governance Communications and Dispatch Services System for the Police Department and Fire/EMS Department; and authorizing the Mayor or her designee to execute all necessary documents (P. Arata). 9. Consider and take appropriate action to approve the Town Council Meeting Minutes dated April 11, 2023 (A. Otterson) 10. Consider and take appropriate action to approve the Joint Town Council and EDC-4B Meeting Minutes dated March 28, 2023 (A. Otterson). 11. Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2022-23(FY23) Budget of the Town of Trophy Club, Texas Budget Amendment No. 1; providing for an amendment to appropriate funds related to changes in various departments; and providing an effective date (P. Arata). 12. Consider and take appropriate action regarding an Interlocal Agreement (Amendment No. 1) between the Town and Northwest Independent School District for Summer School, School Resource Officer (SRO) services for Fiscal Year 2022-2023; and authorizing the Mayor or her designee to execute all necessary documents (P. Arata). 45 4 Mayor Pro Tem Sheridan pulled item 11. Mayor Pro Tem Sheridan made a motion to approve Consent Agenda Items number 8, 9, 10, and 12. Motion was seconded by Council Member Beach and items 8,9, 10 and 12 were approved unanimously. Mayor Pro Tem Sheridan made a motion to approve Consent Agenda Item number 11 with a change to reduce the Town Manager outside professional services to $30,000. The motion was seconded by Council Member Beach and the motion passed unanimously. INDIVIDUAL ITEMS 14. Consider and take appropriate action regarding a requisition for the procurement of services between Halff Associates and the Town of Trophy Club in a not to exceed amount of $49,835 for consulting services for four dedicated pickleball courts at Harmony Park (T. Jaramillo). A motion was made by Mayor Pro Tem Sheridan to approve the requisition for Halff Associates. The motion was seconded by Mayor Fleury and passed unanimously. 15. Discuss and consider a request from Hogan’s Glen HOA (P. Arata). Pat Currie – 2 Ashville Lane Hogan’s Glen - Request for remediation of pond. Kathy Palmer – 40 Cypress Court – Lives on pond and spoke on the problem PD 30 caused with the silt build up in pond. Asked for Council to assist in fixing the problem. Jeff Fontaine – 12 Ashville Lane – Presented background to pond issue. Mary Lee Hodge – 12 Hayes Court – Presented history of Hogan’s Glen pond/waterway. Presented recommendations from study made to solve pond issue. Mike Hodge – 12 Hayes Court – Presented letter sent to town and spreadsheet that shows how much sediment should be present under normal circumstances along with contractor’s estimate for sediment removal. Gina French – 30 Cypress Court – Presented personal experience of pond issue. Nick Sanders – 7 Hayes Court – Presented a history of what he knows about the pond issue. Mayor Fleury called for a break at 10:30pm. Mayor Fleury resumed session at 10:40pm. Mayor Pro Tem Sheridan made a motion to table item number 15 until the May 17th Council Meeting. The motion was seconded by Council Member Flynn and passed unanimously. EXECUTIVE SESSION 17. Pursuant to the following designated section of the Texas Governmental Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will recess into executive session to discuss the following: 46 5 a) Section 551.074 – Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: 1. Recruitment contract and procedures for Town Manager and Town Secretary positions. b) Section 551.071 – Attorney-Client Privilege 1. Attorney consultation regarding maintenance of common areas including those within Hogan’s Glen and other HOAs. 2. Deliberate a possible Interlocal Agreement with multiple governmental entities to provide services to Trophy Club citizens. Mayor announced Council was recessing into executive session at 10:44 pm. RECONVENE INTO REGULAR SESSION Council reconvened into regular session at 11:28 pm. Mayor Pro Tem Sheridan made a motion to accept Anita Otterson’s resignation. Council Member Oldham seconded the motion and was passed unanimously. 16. Future Agenda Lists (P. Arata) ADJOURN Mayor Fleury adjourned the meeting at 11:30pm. Attest: ____________________________ ________________________________ Tracy Knierim, Acting Town Secretary , Mayor 47 Page 1 of 2 To: Mayor and Town Council From: Tony Jaramillo, Director of Parks and Recreation CC: Patrick Arata, Interim Town Manager Anita Otterson, Town Secretary Re: Procurement of Installation of Pool Mechanical Equipment Town Council Meeting, May 17, 2023 Agenda Item: Consider and take appropriate action regarding a requisition request for the procurement of services between Sunbelt Pools and the Town of Trophy Club in a not to exceed amount of $207,800.00 for the installation of the new mechanical components for the youth “kiddie” pool (future plunge pool), future two-story slide tower, competition pool, and splash pad at the town’s community pool facility. Strategic Link: Nature & Beautification: Uphold the aesthetic appeal and beautification of the Town. Background and Explanation: At the January 21, 2023, council meeting, the council approved the purchase of all necessary components as part of the pool facility pump room renovation project. Staff continues to strategically move forward by taking the appropriate steps to ensure the pool facility opens on time this season; approval of Sunbelt Pools estimate to install the new components at both pump rooms is being requested. Sunbelt Pool’s is a BuyBoard member; therefore, meets all bidding qualifications. Financial Considerations: Funding for this project was allocated as part of the Certificates of Obligation, Series 2021 bonds issued to the Town. This project was presented to the council as part of the CIP plan presented at the July 26, 2022, council meeting. Sunbelt Pool’s is a BuyBoard member; therefore, meets all bidding qualifications. Legal Review: Not applicable 48 Page 2 of 2 Board/Commission/ or Committee Recommendation: Staff presented the Capital Improvement project to the Parks and Recreation Board on October 17, 2022; the Board approved the project as presented and provided staff with direction to present the project to the Town Council. Staff Recommendation: Staff recommends the approval of the requisition request for the procurement of installation services for the new pool components in a not to exceed amount of $207, 800.00 as presented. Attachments: •Sunbelt Pool’s quote •Sunbelt Pool’s Requisition Request 49 10555 PLANO ROAD DALLAS, TEXAS 75238-1305 214 343.1133 1 800 548.9115 FAX 214 343.1201 www.sunbeltpools.com robm@sunbeltpools.com May 2, 2023 Town of Trophy Club 1 Trophy Wood Dive Trophy Club, TX 76262 BUYBoard Quote. Contract 613-20 Swimming Pool Chemicals, Supplies and Equipment. Category 3: Pool Mechanical Equipment and Category 2: Chemical Feed Systems Category 15: Installation of pool Equipment Installation of pool and splashpad equipment purchased on quote January 13, 2023 Based off plans dated 3/10/23 • Upgrade filters from sand filters to defenders • Demo and dispose of existing pool systems, filters, pumps, UVs etc • Provide valves, PVC fittings, pipe and supports for new installation • Install equipment and start up, commission and train Standard Cost BuyBoard 20% Net Price Upgrade filters $62,500.00 -$12,500.00 $50,000.00 Materials: Pipe, fittings, Valves $98,500.00 -$19,700.00 $78,800.00 Labor for demo and installation $98,750.00 $19,750.00 $79,000.00 Total $259,750.00 -$51,950.00 $207,800.00 50 PURCHASE REQUISITION FORM Requisition Number Date :5/4/2023 Department Parks & Rec Vendor (Name & Address)Delivery Address Project# Sunbelt Pools 1 Trophy Wood Drive 10555 Plano Road Trophy Club, TX 76262 Dallas, Texas 75238-1305 Account Number Description Quantity Unit Amount Total Amount 89-450-83700 Installation of new mechanial components in two facility pump rooms 1 207,800.00 $207,800.00 for the youth "kiddie" pool (future plunge pool), two-story slide tower,$- competition pool, and splash pad. $- $- $- $- $- $- $- Co-op info:BuyBoard #631-20 $- Total $207,800.00 Budgeted? (Must Circle One)(Yes) or No Explanation (if not budgeted:) _______________________________________________________ Comments: Community Pool Capital Improvement Project __________________________________________________ Department Requestor: Tony Jaramillo Department Approval: _____________________________________________ Finance:Town Manager: The Town of Trophy Club must have a completed Vendor Packet on file before a requisition can be accepted by the Finance Department.5/8/2023 51 Page 1 of 2 To: Mayor and Town Council From: Patrick Arata, Interim Town Manager CC: Tracy Knierim, Interim Town Secretary April Duvall, Director of Finance Re: Procurement of copiers from Canon Solutions America Town Council Meeting, May 17, 2023 Agenda Item: Consider and take appropriate action regarding the office copier’s lease for an annual amount not to exceed $ 12,072.00, lease agreement total over 4 years 3 months (48 + 3 month period so that the agreement coincides with the Town’s budget/fiscal year) $51,306 (P. Arata). Strategic Link: Infrastructure & Development – Maintain and improve all Town infrastructure. Administrative & Financial Services – Exercise fiscal discipline in all Town operations. Administrative & Financial Services – Provide high value technology and information services. Background and Explanation: The Town’s current copier agreement is scheduled to term 7/21/2023. We are requesting to enter into a 48 +3 month agreement with Canon Solutions America for the lease of 2 copiers for a total contract amount of $ 51,306 over a 4 year and 3 month (48 + 3 month period). The lease includes all parts, labor and onsite maintenance (excluding paper and staples.) The new agreement includes the retirement of the current copiers and all shipping costs back to the leasing partner. It also includes removing hard drives from the existing copiers for Trophy Club retention and/or destruction. The service rates are locked in for the term of the lease of 4 years and 3 months (48 + 3 months). The total 4 year and 3 month (48 + 3 months) lease cost with Canon Solutions America is $ 51,306, this is billed at a rate of $ 1,006.00 per month for both copiers. Financial Considerations: This is an annual budgeted expense. The agreement is being made as part of the Omnia Partners Cooperative Purchasing Agreement (ID# 4034312). 52 Page 2 of 2 Legal Review: The contract will be reviewed and approved by the Town Attorney, David Dodd prior to execution of the agreement. Board/Commission/ or Committee Recommendation: Not applicable Staff Recommendation: Staff recommends approval of the lease agreement from Canon Solutions America. Attachments: •Canon Solutions America Proposal Town Council Approval: Mayor Jeanette Tiffany or designee 53 November 9, 2022 “Building Our Partnership” MFP Budgetary Proposal May 1st, 2023 54 Agenda Why Canon Solutions America Equipment Configuration Budgetary Pricing Proposal 55 WHY CANON SOLUTIONS AMERICA – Financially Stable Ranked #1 in the Total A3 Copier/MFP Office Market 26 of the last 27 years Financially stable company with our own leasing arm, Canon Financial Services 56 WHY CANON SOLUTIONS AMERICA – Local Support Working with 16 State and Local Governments in DFW Metro. We understand Local Government very well! Local sales team dedicated to State and Local Governments document workflow processes. Local Distribution Center in Irving (of 12 in the US) – a huge benefit to our customers in DFW. Tech team dedicated to a 50-mile radius around DFW – with a customer satisfaction rating of over 95%! Johannes Lin – Primary Contact Account Executive, Senior State & Local Government Cell 469-928-9918 Email jlin@csa.canon.com Rodrick Byers Manager, Major Account Sales Office 214.257.7310 Email robyers@csa.canon.com Philip Fleming Director, Branch Sales Office 682.213.1472 Email pfleming@csa.canon.com 57 WHY CANON SOLUTIONS AMERICA – Most Reliable Brand •Many awards for imageRUNNER ADVANCE including Keypoint Intelligence Buyers Lab Inc.’s Most Reliable Brand (https://www.usa.canon.com/business/why-canon) 58 WHY CANON SOLUTIONS AMERICA – Service Tools & Support 59 among Japanese companies for the 18th straight year. #1 overall in the U.S.#5 IN 2022 Source: United States Patent and Trademark Office INNOVATIVETECHNOLOGY In 2022, Canon Inc. was once again ranked, for the 37th consecutive year, in the TOP 5 in the U.S. for number of patents granted. 60 Available 24 hours a day, 7 days a week from any smart device. ANYTIME. ANYWHERE. ANY DEVICE. Access information on your device fleet, invoicing, orders, and service requests. BUSINESS INTELLIGENCE DASHBOARD ORDER SUPPLIES ONLINE Easily order toner for devices on a toner-inclusive or Managed Print Services contract, and view and track supply orders. SERVICE & SUPPORT Request service online, and view the status of active service requests and past service requests. INVOICE & PAYMENTS View, download, and pay invoices. Easily download invoices into Microsoft Excel to manipulate the data as you require. METER READINGS Enter meter readings individually or for multiple devices, receive email alerts, and monitor monthly usage. FLEET MANAGEMENT Easily access a detailed overview of all your media status, toner status, and service alerts. myCSA SECURE ACCOUNT MANAGEMENT 61 62 Proposed Solutions: •Canon IRA DXC5850i: 50-PPM (Color & B&W), 3,250-Sheet Staple Finisher w/ 2/3-Hole Punch, Two 550-sheet Cassettes up to 12x18, One 2,450-sheet High-Capacity Cassettes 8.5x11, Fax, Scan Speed up to 270-ipm at 2-Sided, Built-in Data Security McAfee Embedded Control, and ESP Surge Protector. Note: This replaces Koycera TaskAlfa 5053ci (Admin) •Canon IRA DXC5840i:40-PPM (Color & B&W), 550-sheet Inner Finisher staples up to 50 sheets, Two 550-sheet Cassettes up to 12x18, One 2,450-sheet High-Capacity Cassettes 8.5x11, Fax, Scan Speed up to 270-ipm at 2-Sided, Built-in Data Security McAfee Embedded Control, and ESP Surge Protector. Note: This replaces Koycera TaskAlfa 5053ci (Police Dept.) •uniFlow: One- uniFlow One Print and Scan (Admin Dept.) and One-uniFlow Image Processing: Scan-to-Laserfiche (Admin Dept.), Implementation Service and Training. BUDGETARY PRICING PROPOSAL – Equipment Lease and Maintenance •Includes 4,500 pages B&W (@ $0.005) and 9,000 pages Color (@ $0.038). •Includes all parts, labor, and all supplies (Auto-Toner). •Includes A $500-check to reimburse the returning two Kyocera copiers to the leasing company. •90-Day Deferred Lease: 7/1/23 – 9/30/27 (1 st payment due on 10/01/23). •Invoiced monthly by Canon Financial Services with one (1) invoice for both lease and service. •Guaranteed FIXED lease and service rates for the duration of the lease term. •Proposal via OMNIA National 2023. •Includes delivery, installation, and training. 48-month Fair Market Value Lease $0 Down: $1,006 / month 63 THANK YOU! © 2021 Canon Solutions America, Inc. All rights reserved. 64 Page 1 of 2 To: Mayor and Town Council From: Patrick Arata, Interim Town Manager CC: Tracy Knierim, Acting Town Secretary April Duvall, Director of Finance Re: Financial Long-Range Planning – Bond Issue Town Council Meeting, May 17, 2023 Agenda Item: Discussion of Financial Long-Range Planning relating to the consideration of proceeding with a new Certificates of Obligation bond issue to fund road replacements and repairs over the next 3 years for an amount not to exceed $7,000,000 as discussed at the Council Retreat on January 21, 2023. Strategic Link: Administrative & Financial Services - Exercise fiscal discipline in all Town operations. Infrastructure & Development – Maintain and improve all Town infrastructure. Background and Explanation: Previously discussed the new bond issue at the Council Retreat January 21, 2023. Financial Considerations: The addition of a new Certificates of Obligation bond issue would not affect the tax rate and would not require an increase to the Town’s I&S tax rate, it would remain flat at 0.99799 with existing debt rolling off of the Town’s debt schedule. Legal Review: Not applicable Board/Commission/ or Committee Recommendation: Not applicable Staff Recommendation: Staff recommends approval of the Certificate of Obligation long-range planning bond issuance in an amount not to exceed $ 7,000,000. 65 Page 2 of 2 Attachments: •2023 Certificate of Obligation bond issue timetable Town Council Approval: Mayor Jeannette Tiffany or designee 66 TOWN OF TROPHY CLUB, TEXAS (THE “TOWN”) $7,000,000* COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2023 (THE “CERTIFICATES”) Proposed Timetable S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 1 2 3 4 5 4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12 11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19 18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26 25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30 31 30 31 July AugustJune Date Action Required Tuesday, June 13, 2023 Town Council authorizes the NOI to issue Combination Tax and Revenue Certificates of Obligation, Series 2023 and authorizes SAMCO, Bond Counsel and Town officials to proceed with the issuance process for the Certificates (7:00 pm) Wednesday, June 14, 2023 Town posts NOI to the Town’s formal internet website (at least 45 days prior to ordinance adoption) Friday, June 16, 2023 First Publication of Notice of Intention published in the Town’s newspaper (at least 46 days prior to ordinance adoption) Tuesday, June 20, 2023 SAMCO Capital Markets, Inc., (“SAMCO”) submits Official Statement Request for Information to Town officials Wednesday, June 28, 2023 Requested information due back to SAMCO Friday, June 30, 2023 Second Publication of Notice of Intention published in the Town’s newspaper Thursday, July 6, 2023 SAMCO submits initial draft of Preliminary Official Statement (POS) and Notice of Sale (NOS) to S&P rating Agency, Bond Counsel and Town officials Thursday, July 13, 2023 SAMCO receives comments on POS/NOS from all parties Week of July 17, 2023 Schedule rating conference all with S&P Thursday, July 20, 2023 SAMCO submits POS/NOS draft #2 and other financing documents to all parties for review Thursday, July 27, 2023 Final POS/NOS comments due to SAMCO Tuesday, August 1, 2023 Post POS/NOS to internet and electronically distribute POS/NOS website link to potential bidders in the investment community Wednesday, August 2, 2023 Received S&P underlying rating Tuesday, August 8, 2023 • Receive electronic bids for the COs (10:00 A.M.) via Internet and the “i-Deal LLC Parity” bidding program • Regular Council meeting to review bids for the Certificates and adopt the Ordinances authorizing and selling the Certificates Tuesday, August 15, 2023 Print and distribute Final Official Statement (OS) and post Final OS to SAMCO website Wednesday, August 23, 2023 SAMCO notifies all parties of closing/delivery instructions Wednesday, August 30, 2023 Payment for and delivery of the Certificates. Funds wired to Town’s depository bank Note: Bold entries indicate dates/actions that require the Town ’s participation. * Preliminary; subject to change. 67 Page 1 of 3 To: Mayor and Town Council From: Matt Cox, Director of Community Development CC: Patrick Arata, Interim Town Manager Tracy Knierim, Interim Town Secretary Re: Case FP-23-003 The Willow Estates at Trophy Club Town Council Meeting, May 17, 2023 Agenda Item: Case FP-23-003 (The Willow Estates at Trophy Club) Consider and take appropriate action on request for a Final Plat for Lot 1-10, Block A, The Willow Estates at Trophy Club, consisting of 4.208 acres out of the Rosalinda Allen Survey, Abstract No. 17, generally located west of Highland Court and south of Balmain Court, Trophy Club, Denton County, Texas. Strategic Link: Infrastructure & Development – Foster a business-friendly environment. Background and Explanation: The subject property was formerly used as a gas well site. The property owner has applied for a Final Plat to develop the property as nine (9) residential lots and one (1) open space lot. The Preliminary Plat was approved by the Planning & Zoning Commission on September 14, 2021 and by Town Council on September 27, 2021. The proposed preliminary plat is located in the R-12 zoning district which requires a minimum lot size of 12,000 square feet, minimum 25 foot front and rear setbacks, and 10 foot side setbacks unless the property is adjacent to a street, in which case a 20 foot side setback is required. Lots are required to be 90 feet wide (110 feet when adjacent to a side street) and 110 feet deep (100 feet for a cul-de-sac lot). Cul-de-sac streets are limited to 600 feet in overall length as measured from the street centerline of the intersecting street and the radius point of the cul-de-sac. The proposed cul-de-sac street exceeds 600 feet and the variance was approved by the Town Council when the Preliminary Plat was approved in 2021. Variance approval considered the provision of multiple fire hydrants and the number of lots. A homeowner’s association (HOA) will be created with the filing of the final plat that will maintain any common elements. At that time, the subdivider will also be required to dedicate fee-in-lieu of parkland. 68 Page 2 of 3 The applicant submitted preliminary engineering plans and they are in review by the Town Engineer and the Trophy Club Municipal Utility District No. 1. The applicant is responsible for verifying the location of the capped wells is not within the buildable area of any lot. The Town will not issue a building permit for a building that sits above a capped well, per Texas Railroad Commission regulations. The capped well heads are located within the right-of-way for the proposed Rose Drive. The Commission has previously directed well heads be illustrated and identification numbers be included on the construction plans. The locations are identified on the grading plans and staff has requested the well heads and identification numbers be added to all sheets in the construction set. Additionally, the gas well sites and associated easements have been abandoned. The applicant has been informed that the pipelines to the well sites have been removed. Prior questions on other gas well sites regarding pipelines remaining have activated the requirement of a “pot-holing” note and execution being added to the construction plans and notification at the preconstruction meeting. “Pot-holing” is the act of locating subsurface utilities. The access (Rose Drive) for the subdivision is provided through the existing Highlands Court which will become a right-of-way. The applicant has submitted the right-of-way document, referenced as a separate instrument, and the Town Attorney and staff are reviewing documentation. A ten (10) foot utility easement, for franchise utilities, along both sides of Rose Drive on the Town of Trophy Club land will be required. Staff requested the applicant prepare and provide the separate instrument document for the ten (10) foot utility easement that parallels both sides of Rose Drive. Staff has received the separate instrument easement and it is under review by the Town Attorney. Upon approval of the Town Attorney the easement and right-of-way document will be filed prior to filing the Final Plat. Financial Considerations: Not applicable. Legal Review: This item is currently under review by the Town Attorney. Staff Recommendation: Staff recommends approval of the Final Plat as presented. Planning & Zoning Commission Recommendation: The Planning & Zoning Commission raised the question regarding the existing screening wall being removed or remaining along the shared property boundary for Lot 14 (partial) through Lots 19, Lots 22 through 23, Block G of The Highlands at Trophy Club Neighborhood 1, Phase 1C-2. The applicant intends to retain the screening wall on the lots referenced above. The residents utilize the wall as their property fence and the applicant does not want to disrupt the neighborhood by removing the fence they have enjoyed for years. The grading plans along the portion of the wall refenced to remain in this location illustrate the wall remaining. Planned Development District-27 (PD-27) does not reference a masonry screening wall being prohibited and the wall is an existing condition. Fence permits will regulate the remaining fences to be erected. Additionally, the Planning & Zoning Commission recommended plat note #4 be amended to include the HOA being “formed.” The Final Plat attached to this agenda item includes this recommendation. The Planning & Zoning Commission unanimously recommended approval (6-0) of the Final Plat at the P&Z meeting on May 4, 2023. 69 Page 3 of 3 Attachments: •Exhibit A – Final Plat, The Willow Estates at Trophy Club 70 ROSA L I N D A A L L E N S U R V E Y , ABST R A C T N o . 1 7 P.O.B. ROSE D RI V E HIGHLANDS COURTBALM AI N C O U R T ROSE DR IVE C:\Users\dgreer\Desktop\8960-00_2H_FPLT (DG copy).dwg 2023-05-10-13:31 dgreerFINAL PLAT THE WILLOW ESTATES AT TROPHY CLUB 10 TOTAL LOTS 9 RESIDENTIAL LOTS LOTS 2-10, BLOCK A 1 OPEN SPACE LOT LOT 1, BLOCK A BEING 4.208 ACRES OUT OF THE ROSALINDA ALLEN SURVEY, ABSTRACT NO. 17 TOWN OF TROPHY CLUB, DENTON COUNTY, TEXAS APRIL 2023 SHEET 1 OF 2 Contact: René Silvas, R.P.L.S. Telephone: 817-752-4183 —Email: rsilvas@bgeinc.com SURVEYOROWNER TROPHY CLUB ESTATES DEVELOPMENT, LP 13101 Preston Road, Suite 200 Dallas, TX 75240 777 Main Street, Suite 1900, Fort Worth, TX 76102 BGE, Inc. TBPELS Registration No. 10194416 Tel: 817-887-6130 • www.bgeinc.com Copyright 2022 8040200 SCALE: 1" = 40' CIRS 5/8" IRON ROD SET WITH "BGE" CAP /M.R.D. MONUMENT OF RECORD DIGNITY P.O.B.POINT OF BEGINNING CAB., PG.CABINET, PAGE DOC. NO.DOCUMENT NUMBER O.R.D.C.T.OFFICIAL RECORDS DENTON COUNTY, TEXAS P.R.D.C.T.PLAT RECORDS DENTON COUNTY, TEXAS R.O.W.RIGHT-OF-WAY SQ. FT.SQUARE FEET ABSTRACT LINE EASEMENT LINE LOT LINE PROPERTY LINE LEGEND GENERAL NOTES: 1.Bearing system for this survey is based on the North American Datum of 1983, NA2011 (Epoch 2010.00), Texas State Plane Coordinate System, North Central Zone 4202, based on observations made on May 25, 2021 with an applied combined scale factor of 1.00015063. Distances and areas shown are surface values in U.S. Survey Feet. 2.The floodplain boundaries are not shown hereon. The subject tract lies with Zone X as delineated on Flood Insurance Rate Map for Denton County, Texas and Incorporated Areas, Map Number 48121C0515G with Map Revised April 18, 2011. Zone X - Areas determined to be outside the 0.2% annual chance floodplain 3.The Town or the Trophy Club Municipal Utility District No. 1, as applicable, shall issue no permit until the completion of all dedicated improvements, and acceptance of such improvements associated with the subdivision, are approved by the Town. 4.The Willow Estates at Trophy Club HOA shall be established and shall responsible for the ownership, operation and maintenance of any commonly held property and releases the Town of Trophy Club from such responsibility. Should the entity responsible for maintenance of common held property fail to perform the function, the Town has the authority to provide appropriate maintenance and repair and collect appropriate fees and reimbursements. 5.Selling a portion of this addition by metes and bounds is a violation of Town ordinance and State law and is subject to fines and withholding of utilities and building permits. 6.This plat does not alter or remove existing deed restrictions, if any, on this property. 7.Lot 1 is an Open Space lot and to be owned and maintained by The Willow Estates at Trophy Club HOA. 8.Each homeowner will be responsible for the maintenance of the retaining wall on their property. Cabinet_________, Page_______ VICINITY MAP (NOT TO SCALE) 71 C:\Users\dgreer\Desktop\8960-00_2H_FPLT (DG copy).dwg 2023-05-10-13:31 dgreerOWNER'S DEDICATION That, TROPHY CLUB ESTATES DEVELOPMENT, LP, does hereby adopt this plat designating the hereinabove described real property as THE WILLOW ESTATES AT TROPHY CLUB, an addition to the town of Trophy Club, Denton County, Texas, and do hereby dedicate to the public's use forever the streets and easements shown thereon. WITNESS, my hand this the _____ Day of ___________________ , 2023. BY: _______________________________ NAME: TITLE: STATE OF TEXAS § COUNTY OF _______________________ § BEFORE ME, the undersigned, a Notary Public in and for The State of Texas, on this day personally appeared _______________________________, known to me to be the person and officer whose name is subscribed to the foregoing instrument, and acknowledged to me that he/she executed the same for the purpose and considerations therein expressed and in the capacity therein stated, GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the _____ day of ___________________ , 2023. ______________________________________________ Notary Public, The State of Texas My Commission Expires _____________________________ OWNER'S CERTIFICATE BEING, all of that 4.208 acre (183,283 square foot) tract of land situated in the Rosalinda Allen Survey, Abstract Number 17, in the Town of Trophy Club, Denton County, Texas; being all of that tract of land described as Trophy Club Parcel 2H in Special Warranty Deed to Trophy Club Estates Development, LP. as recorded in Instrument No. 2023-1983 of the Official Records of Denton County, Texas; said 4.208 acre tract of land being more particularly described by metes and bounds as follows: BEGINNING, at the southeast corner Lot 3, Block G, The Highlands at Trophy Club Neighborhood 1, Phase 2A Addition, an addition to the Town of Trophy Club, as recorded in Document Number 2011-69 of the Plat Records of Denton County, Texas; said point being a southwest corner of that tract of land described in General Warranty Dedication Deed to the Town of Trophy Club, Texas as recorded in Document No. 2008-13746 of said Official Records; from said point a 5/8-inch iron rod with ”JACOBS” cap found bears North 52 degrees 01 minutes 07 seconds West, a distance of 0.23 feet; and from said point an “X” cut in concrete found at the northeast corner of Lot 20, Block B of said Phase 2A Addition bears South 38 degrees 56 minutes 26 seconds West, a distance of 276.80 feet; THENCE, North 89 degrees 59 minutes 57 seconds East, with a south line of said Town of Trophy Club tract, a distance of 512.62 feet to a 5/8-inch iron rod with “BGE” cap set at a reentrant corner in a south line of said Town of Trophy Club tract; THENCE, South 00 degrees 00 minutes 03 seconds East, with a west line said Town of Trophy Club tract, a distance of 357.54 feet to a 5/8-inch iron rod with ”JACOBS" cap found for corner; said point being in the west line of Lot 21, Block G, The Highlands at Trophy Club Neighborhood 5, Phase 2B Addition, an addition to the Town of Trophy Club as recorded in Document No. 2011-70 of said Plat Records; THENCE, South 89 degrees 59 minutes 57 seconds West, with the north line of Block G, The Highlands at Trophy Club Neighborhood 5, Phase 1C-2 Addition, an addition to the Town of Trophy Club as recorded in Cabinet Y, Page 312 of said Plat Records, a distance of 512.62 feet to a 5/8-inch iron rod with “BGE” cap set for corner; THENCE, North 00 degrees 00 minutes 03 seconds West, with the east line of Block G of said Phase 2A Addition, a distance of 357.54 feet to the POINT OF BEGINNING and containing an area of 4.208 acres or 183,283 square feet of land, more or less. FINAL PLAT THE WILLOW ESTATES AT TROPHY CLUB 10 TOTAL LOTS 9 RESIDENTIAL LOTS LOTS 2-10, BLOCK A 1 OPEN SPACE LOT LOT 1, BLOCK A BEING 4.208 ACRES OUT OF THE ROSALINDA ALLEN SURVEY, ABSTRACT NO. 17 TOWN OF TROPHY CLUB, DENTON COUNTY, TEXAS APRIL 2023 SHEET 2 OF 2 Contact: René Silvas, R.P.L.S. Telephone: 817-752-4183 —Email: rsilvas@bgeinc.com SURVEYOR 777 Main Street, Suite 1900, Fort Worth, TX 76102 BGE, Inc. TBPELS Registration No. 10194416 Tel: 817-887-6130 • www.bgeinc.com Copyright 2022 TOWN COUNCIL & PLANNING AND ZONING COMMISSION APPROVAL APPROVED: _____________________________________ TOWN OF TROPHY CLUB DENTON COUNTY, TEXAS BY: , MAYOR ATTEST: , TOWN SECRETARY ATTEST: , PLANNING AND ZONING COMMISSION CHAIRMAN DATE: ____________________________________ SURVEYOR'S CERTIFICATE That I, René Silvas, do hereby certify that I prepared this plat from an actual and accurate survey of the land and that the corner monuments shown therein were properly placed under my supervision in accordance with the subdivision regulations of the Town of Trophy Club. Dated this the _____ Day of ___________________ , 2023. _______________________________________ René Silvas Date RPLS No. 5921 STATE OF TEXAS § COUNTY OF TARRANT § BEFORE ME, the undersigned, a Notary Public in and for The State of Texas, on this day personally appeared René Silvas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purpose and considerations therein expressed and in the capacity therein stated, GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the ____ Day of ___________________ , 2023. ____________________________________________ Notary Public, The State of Texas My Commission Expires _____________________________ Preliminary, this document shall not be recorded for any purpose and shall not be used or viewed or relied upon as a final survey document. UTILITY CERTIFICATE THE UNDERSIGNED UTILITY HAS REVIEWED THE FINAL PLAT AND IS IN AGREEMENT WITH THE LOCATION OF ALL EASEMENTS AND RIGHTS- OF -WAY SHOWN ON THE PLAT. CHARTER ONCOR ELECTRIC DELIVERY AT&T ATMOS ENERGY CORPORATION TROPHY CLUB MUNICIPAL DISTRICT No. 1 OWNER TROPHY CLUB ESTATES DEVELOPMENT, LP 13101 Preston Road, Suite 200 Dallas, TX 75240 Cabinet_________, Page_______ 72 1 5 5 1 Future Agenda Items May 17, 2023 Future Agenda Items will be divided into 3 Categories: 1) Current listing of all future agenda items requested by Council that have not been addressed. 2) Items that have been researched and are scheduled for a report to Council (first 2-4 weeks). 3) Items that the Council has requested additional research/staff time on will be brought back for public discussion at a Council Meeting. The council will be provided updates on items that require significant time. The Future Agenda Items list will be placed on the Council Meeting agenda to provide a status on all items. The current list will be reviewed and as items are completed, said items will be removed. The Council may add items as needed to the list. 1) Receive an update regarding Entryway Monumentation/Landscaping for the Town of Trophy Club. Currently, we have entryway designs and golf statue pictures in hand. We put the project on hold until the May 17th meeting because Mayor Fleury is on the Public Arts Subcommittee. During the executive session on May 17th, we will ask for a subcommittee appointment in her place. Halff has completed renderings for 3 major intersections. A meeting is needed with the Art Subcommittee to approve the renderings and/or ask for changes and choose an intersection for the first project. Once this is done it will be taken to Council final approval and funding of the first intersection. 2) Develop a Strategic Plan for the Town addressing future goals with budgetary needs for each department. At the director’s advance, we put a pin in the strategic plan until we get direction from the new Mayor and Council. 3) Modifying the Existing Veteran’s Memorial to include “Space Force”. The POW and MIA monument was moved last year and replaced with the Space Force monument. The new POW and MIA monument was installed on January 23, 2023, and the unveiling event is scheduled for May 20th from 10:00 am-11:00 am. Staff have identified 6 citizens in the Trophy Club with members of their families that have either been POWs or MIA. Those individuals will be personally invited to the unveiling. The Recreation team will be working with the Veteran’s Committee on the order of events for the ceremony. 4) Hogans Glen Drainage. After the Council meeting on April 25th, Council requested to meet in an Executive session at 5 PM on the May 17th Council meeting. They also requested that an engineer estimate and scope of work for the stormwater infrastructure in Hogan’s Glen be reviewed. Patrick met with TNP on the Hogan’s Glen engineer estimate and will discuss it with Council during the Executive session. 73 1 5 5 1 5) Flashing lights at the existing roundabout crosswalk. The Town has received the original signage plan for the round-a-bout at Trophy Club Dr. and Trophy Lake. Staff will present options for signage to be replaced or added to this intersection during the June 13th Council meeting. 6) Adjustment to Subdivision Standards requiring lot drainage to public improvements, prohibiting lot- to-lot drainage, and prohibiting open storm inlets on a residential lot; allow for special exceptions by P&Z and Council, where engineering presents a significant critical need; Allow for grandfather of the existing approved drainage plans. Councilman Sheridan and Matt Cox met with TnP on April 14th. At this time, TnP will let us know what they can add to the engineering civil standards. Matt will send it to Dennis for review after he receives it from TnP. 7) Charter Review Sub Committee to address ethical issues. Specifically, code of fair campaign practices. Items 1,2,5,7. Do we want to keep this on the future agenda items? If so, we will need to go out for a charter subcommittee. 74