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Agenda Packet 03/01/2023Town of Trophy Club Meeting Agenda Packet Animal Shelter Advisory Board 1 Trophy Wood Drive Trophy Club, Texas 76262 March 01, 2023 6:30 PM Council Chambers CALL TO ORDER AND ANNOUNCE A QUORUM PUBLIC COMMENTS This is an opportunity for citizens to address the Board on any matter. The Board is not permitted to discuss or take action on any presentations made to the Board. Presentations are limited to matters over which the Board has authority. Speakers have up to four (4) minutes or the time limit determined by the presiding officer. Each speaker must complete the Speaker’s Form that includes the topic(s) to be presented. You may also email bhall@trophyclub.org REGULAR SESSION 1.Take appropriate action regarding the January 18, 2023 minutes. (S. Edstrom) 2.Discuss and take appropriate action regarding a recommendation to Council to increase the current stray hold period from 3 days to 5 days and possibly change verbiage to Section 2.02.001 (b). SEE ATTACHED (B. Hall) 3.Discuss and take appropriate action to recommend to Council to change verbiage to  Ordinance Section 2.02.001 (c), “disposition of unclaimed animals.” to reflect transfers to rescue and specify reasons for euthanasia. SEE ATTACHED (S. Edstrom) ADJOURN The Board may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071. Notice is hereby given that a quorum of the Town of Trophy Club Town Council may be in attendance at this meeting. The Town Council will not deliberate or take any action. CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on February 24th, 2023 by 5:00 P.M. in accordance with Chapter 551, Texas Government Code. _______________________________ Brian Hall, Animal Shelter Manager  If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance and reasonable accommodations will be made to assist you. Town of Trophy ClubMeeting Agenda PacketAnimal Shelter Advisory Board 1 Trophy Wood DriveTrophy Club, Texas 76262March 01, 2023 6:30 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUMPUBLIC COMMENTSThis is an opportunity for citizens to address the Board on any matter. The Board is notpermitted to discuss or take action on any presentations made to theBoard. Presentations are limited to matters over which the Board hasauthority. Speakers have up to four (4) minutes or the time limit determined by thepresiding officer. Each speaker must complete the Speaker’s Form that includes thetopic(s) to be presented. You may also email bhall@trophyclub.orgREGULAR SESSION1.Take appropriate action regarding the January 18, 2023 minutes. (S. Edstrom)2.Discuss and take appropriate action regarding a recommendation to Council to increasethe current stray hold period from 3 days to 5 days and possibly change verbiage toSection 2.02.001 (b).SEE ATTACHED (B. Hall)3.Discuss and take appropriate action to recommend to Council to change verbiage to Ordinance Section 2.02.001 (c), “disposition of unclaimed animals.” to reflect transfers torescue and specify reasons for euthanasia.SEE ATTACHED (S. Edstrom)ADJOURN The Board may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071. Notice is hereby given that a quorum of the Town of Trophy Club Town Council may be in attendance at this meeting. The Town Council will not deliberate or take any action. CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on February 24th, 2023 by 5:00 P.M. in accordance with Chapter 551, Texas Government Code. _______________________________ Brian Hall, Animal Shelter Manager  If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance and reasonable accommodations will be made to assist you. MINUTES FROM REGULAR SESSION ANIMAL SHELTER BOARD FOR THE TOWN OF TROPHY CLUB LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS Wednesday January 18, 2023 at 6:30 P.M. The Animal Shelter Board for the Town of Trophy Club, Texas, met in a Regular Session on January 18, 2023. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS COUNTY OF DENTON AND TARRANT BOARD MEMBERS PRESENT: Susan Edstrom: Chair/ Municipal Officer Brian Hall: Animal Shelter Operations Pam Swan: Resident Deanna Polner: Resident Chuck Hall: Resident Dr. Brook Bemis: Veterinarian § § CALL TO ORDER AND ANNOUNCE A QUORUM Susan Edstrom called the meeting to order and announced a quorum at 6:33 pm.CITIZEN PRESENTATIONS Citizens are allowed four (4) minutes to address the Board regarding an item over which the Board has policy or oversight authority as provided by Texas law, the ethics order; or other policy order. Each speaker must complete the Speaker's Form that includes the topic to be presented.Regular Session 1.Take Appropriate Action Regarding the September 21, 2022Minutes. A motion was made by Brian to approve the minutes; A second was make by Pam; motion passed unanimously.There were no speakers. ADJOURN Susan Edstrom adjourned the meeting at 7:01 pm.Brian_Hall Board Member Susan Edstrom Chair2.Discuss and take appropriate action regarding a recommendation to Council to increase the current stray hold period from 3 days to 5 days.This item was tabled to the next meeting for further discussion. Chuck made motion to table; Dr. Bemis made a second; motion passed unanimously.3. Review and accept state shelter inspection performed by Dr. Brooke Bemis on September 21st, 2022.Motion was made by Pam to approve and accept; Chuck made a second; motion passed unanimously.4. Receive an update from Officer Hall regarding impound and pet registration numbers from the year 2022.Officer Hall gave his detailed report. Animal Shelter Board Meeting, March 1st, 2023 RE: Agenda Item #2: Changes to Ordinance 2.02.001 (b) Original: “Holding period.: Such impounded animal shall be held for a period of not more than three (3) days if not claimed or surrendered before the three (3) day period.” Choices of change: 1. …. Such impounded animal shall be held for a period of five (5) days if not claimed or surrendered before the five (5) day period. 2. …. Such impounded animal shall be held for a period of five (5) days if not claimed or surrendered before the five (5) day period. 3. …. Such impounded animal shall be held for a period of five (5) days. 4. …. Such impounded animal shall be held for a period of five (5) business days if not claimed or surrendered before the five (5) day period. 5. …. Such impounded animal shall be held for a minimum period of 72 hours (or less if claimed by owner.) After such time, retention of the impounded animal will be at the discretion of the animal shelter board, together with the animal control officer. 6. …. Such impounded animal shall be held for a period of three (3) days if not claimed or surrendered before the three (3) day period. Animal Shelter Board Meeting, March 1st, 2023 RE: Agenda Item #3: Changes to Ordinance 2.02.001 (c) Original: Disposition of unclaimed animals. At the end of such period, if the animal has not been claimed and the fees associated with the impoundment have not been paid to the town, the animal is deemed the property of the town and may be placed up for adoption by the town or euthanized as determined by the local rabies control authority. Proposed Changes: Disposition of unclaimed animals. At the end of such period, if the animal has not been claimed and the fees associated with the impoundment have not been paid to the town, the animal is deemed the property of the town and may be made available for adoption or placed with a 501c3 rescue. Only in the cases of extreme illness, injury, or aggression, the town may euthanize the animal as determined by the local rabies control authority.