Agenda Packet 01/21/2023 - RetreatTown of Trophy Club
Special Meeting – Retreat
Town Council Agenda
Homewood Suites by
Hilton
2900 TX114
Trophy Club, Texas 76262
January 21, 2023 9:00 AM Trophy Room
CALL TO ORDER AND ANNOUNCE A QUORUM Mayor Fleury
INVOCATION led by Parks and Recreation Director Tony Jaramillo
PLEDGES led by Council Member Beach
Pledge of Allegiance to the American Flag.
Pledge of Allegiance to the Texas Flag.
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Council on any matter. The Council
is not permitted to discuss or take action on any presentations made. Presentations
are limited to matters over which the Council has authority. Speakers have up to four
(4) minutes or the time limit determined by the Presiding Officer. Each speaker must
have submitted their request to speak by completing the Speaker’s Form or may
email mayorandcouncil@trophyclub.org
ANNOUNCEMENTS AND REPORTS
1.Issuance of Proclamation 202302 proclaiming February as Black History Month in
Trophy Club (Mayor Fleury).
2.Issuance of Proclamation 202303 proclaiming February as Kindness Awareness
Month in Trophy Club (Mayor Fleury).
CONSENT AGENDA
3.Consider and take appropriate action regarding a requisition request for the
procurement of services between Sunbelt Pools and the Town of Trophy Club in a not
to exceed amount of $414,117.65 for the replacement of the mechanical components
for both pump rooms at the town’s community pool facility (T. Jaramillo).
COUNCIL RETREAT/GOAL SETTING SESSION
4.Discussion of the Town of Trophy Club’s strategic direction for the next 35 years (W.
Carroll).
a) Annual Update from Directors
b) Focus Area Review
c) Estimated Revenues for 2023
d) Full Time Equivalent (FTE) Evaluation
e) Salary Survey Results/Proposed Changes
f) Future Initiatives and CIP
g) State Legislation to Watch
ADJOURN
One or more members of the Town Council may participate remotely using video conference
pursuant to Chapter 551 of the Texas Government Code.
The Town Council may convene into executive session to discuss posted items as allowed by
the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1
Trophy Wood Drive, Trophy Club, Texas, on January 18, 2023 by 9 a.m. in accordance with
Chapter 551, Texas Government Code.
__________________________________
Anita Otterson
Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
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Town of Trophy ClubSpecial Meeting – RetreatTown Council Agenda Homewood Suites byHilton2900 TX114Trophy Club, Texas 76262January 21, 2023 9:00 AM Trophy RoomCALL TO ORDER AND ANNOUNCE A QUORUM Mayor FleuryINVOCATION led by Parks and Recreation Director Tony Jaramillo PLEDGES led by Council Member BeachPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter. The Councilis not permitted to discuss or take action on any presentations made. Presentationsare limited to matters over which the Council has authority. Speakers have up to four(4) minutes or the time limit determined by the Presiding Officer. Each speaker musthave submitted their request to speak by completing the Speaker’s Form or mayemail mayorandcouncil@trophyclub.orgANNOUNCEMENTS AND REPORTS1.Issuance of Proclamation 202302 proclaiming February as Black History Month inTrophy Club (Mayor Fleury).2.Issuance of Proclamation 202303 proclaiming February as Kindness AwarenessMonth in Trophy Club (Mayor Fleury).
CONSENT AGENDA
3.Consider and take appropriate action regarding a requisition request for the
procurement of services between Sunbelt Pools and the Town of Trophy Club in a not
to exceed amount of $414,117.65 for the replacement of the mechanical components
for both pump rooms at the town’s community pool facility (T. Jaramillo).
COUNCIL RETREAT/GOAL SETTING SESSION
4.Discussion of the Town of Trophy Club’s strategic direction for the next 35 years (W.
Carroll).
a) Annual Update from Directors
b) Focus Area Review
c) Estimated Revenues for 2023
d) Full Time Equivalent (FTE) Evaluation
e) Salary Survey Results/Proposed Changes
f) Future Initiatives and CIP
g) State Legislation to Watch
ADJOURN
One or more members of the Town Council may participate remotely using video conference
pursuant to Chapter 551 of the Texas Government Code.
The Town Council may convene into executive session to discuss posted items as allowed by
the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1
Trophy Wood Drive, Trophy Club, Texas, on January 18, 2023 by 9 a.m. in accordance with
Chapter 551, Texas Government Code.
__________________________________
Anita Otterson
Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
2
Proclamation 2023-02
Town of Trophy Club, Texas
A PROCLAMATION OF THE TROPHY CLUB TOWN COUNCIL SUPPORTING
THE MONTH OF FEBRUARY AS BLACK HISTORY MONTH IN TROPHY CLUB.
Whereas, During Black History Month, we celebrate the many achievements
and contributions made by African Americans to our economic, cultural, spiritual,
and political development; and
Whereas, in 1915, Dr. Carter Godwin Woodson, noted Black Scholar and
son of former slaves founded the Association for the Study of African American Life
and History (ASALH); and
Whereas, Dr. Woodson initiated Black History Week, February 12, 1926; and
for many years, the second week of February was chosen to coincide with the
birthdays of Frederick Douglas and Abraham Lincoln; and
Whereas, in 1976, as part of the nation’s Bicentennial, Black History Week
was expanded and became Black History Month; and
Whereas, The ASALH has selected, “Black Resistance” as the Theme for
2023; and
Whereas, Maya Angelou, celebrated writer, performer, and social activist
became the First Black Woman featured on the 25-cent piece celebrating the
accomplishments of American Women; and
Whereas, we urge all citizens to celebrate our diverse heritage and culture
and continue our efforts to create a world that is more just, peaceful, and prosperous
for all; and
Whereas, The Town of Trophy Club is committed to kindness, diversity,
equity, inclusion, and mutual respect as a fundamental idea for a healthy, thriving
community.
NOW, THEREFORE, I, Mayor Alicia L. Fleury in conjunction with the town council,
hereby proclaim February as:
BLACK HISTORY AWARENESS MONTH
PASSED AND APPROVED by the Trophy Club Town Council, this 21st day of
January 2023.
________________________________ ________________________________
Anita Otterson Alicia L. Fleury, Mayor
Town Secretary Town of Trophy Club, Texas
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Proclamation 2023-03
Town of Trophy Club, Texas
A PROCLAMATION OF THE TROPHY CLUB TOWN COUNCIL SUPPORTING THE
MONTH OF FEBRUARY AS KINDNESS AWARENESS MONTH IN TROPHY CLUB.
WHEREAS, Today we are living in times unlike any other dealing with new challenges,
and the lack of civility within our nation has led to a polarized population resulting in people
fearful of the future; and
WHEREAS, Studies have shown that kind thoughts and actions create a better
environment and happiness is found by practicing kindness; and
WHEREAS, the Town of Trophy Club recognizes the value of simple acts of kindness
performed without prompting or reason and how these acts can positively impact the
performer, the recipient and onlooker of the good deed; and
WHEREAS, by providing “Random Acts of Kindness” and reaching out to one
another, regardless of social or economic status, education, gender, origin, religious belief,
age, lifestyle or abilities, we extend an opportunity for grace, dignity and acceptance that
might not otherwise be offered; and
WHEREAS, the Trophy Club Town Council recognizes the value of simple acts of
kindness and request that everyone participate in making our community stand out from
all others by practicing kindness and recognizing that everyone has a journey and each
journey is more pleasant when kindness is exhibited; and
WHEREAS, to initiate a community-wide Campaign 4 Kindness via activities and
events promoting kindness, to include a Town sponsored “Fun Run 4 Kindness”, through
a coordinated partnership between the Town of Trophy Club, local schools, businesses,
and organizations that is strategically designed to create a culture of kindness campaign.
Through this Campaign, our residents will be called to action to change our Community
and the World.
NOW, THEREFORE, I, Mayor Alicia L. Fleury in conjunction with the Town Council hereby
proclaim February 2023 as:
KINDNESS AWARENESS MONTH
Passed and Approved by the Trophy Club Town Council on this 21st day of January 2023.
_______________________________ ______________________________
Anita Otterson Alicia L. Fleury, Mayor
Town Secretary Town of Trophy Club, Texas
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PURCHASE REQUISITION FORM
Requisition Number
Date :1/13/2023 Department Parks & Rec
Vendor (Name & Address)Delivery Address Project#
Sunbelt Pools 1 Trophy Wood Drive
10555 Plano Road Trophy Club, TX 76262
Dallas, Texas 75238-1305
Account Number Description Quantity Unit Amount Total Amount
89-450-83700 Replacement of mechanial components in two exisitng pump rooms 1 414,117.65 $414,117.65
located at the towns pool facility. $-
$-
$-
$-
$-
$-
$-
$-
Co-op info:BuyBoard #631-20 $-
Total $414,117.65
Budgeted? (Must Circle One)(Yes) or No
Explanation (if not budgeted:)
_______________________________________________________
Comments: Community Pool Capital Improvement Project
__________________________________________________
Department Requestor: Tony Jaramillo Department Approval:
_____________________________________________
Finance:Town Manager:
The Town of Trophy Club must have a completed Vendor Packet on file before a requisition can be accepted by the Finance Department.1/16/2023
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10555 PLANO ROAD DALLAS, TEXAS 75238-1305
214 343.1133 1 800 548.9115 FAX 214 343.1201
www.sunbeltpools.com robm@sunbeltpools.com
January 13, 2023
Town of Trophy Club
1 Trophy Wood Dive
Trophy Club, TX 76262
BUYBoard Quote. Contract 613-20 Swimming Pool Chemicals, Supplies and Equipment.
Category 3: Pool Mechanical Equipment and Category 2: Chemical Feed Systems
Kiddie Pool (Future Plunge Pool):
• Two (2) 48-48 N/B SHFFG Filters
• Two (2) EQK(T)-1000 Pentair 10HP Pumps for Recirc. and future water slide
• One (1) EQK(T)-1500 Pentair 15HP for existing water features and future water slide
• WF-215-6-N ETS UV System
• Stenner 45M3 Sodium-Hypochlorite feed pump
o 750-Gallon Bulk Chlorine storage tank to serve Kiddie and Lap Pools
• Stenner 45M3 Muriatic Acid feed pump
• BecSys5 Chemical Controller
• Becs Water Level Controller
• Three (3) H2Flow VFDs
Lap Pool:
• Two (2) 48-72 N/B SHFFG Filters
• Two (2) EQK(T)-1000 Pentair 10HP Pumps for Recirc.
• WF-215-6-N ETS UV System
• Stenner 45M5 Sodium-Hypochlorite feed pump
• Stenner 45M3 Muriatic Acid feed pump
• BecSys5 Chemical Controller
• Becs Water Level Controller
• Two (2) H2Flow VFDs
Splash Pad:
• Two (2) 48-60 N/B SHFFG Filters
• One (1) EQK(T)-1500 Pentair 15HP Pump for Recric.
• Two (2) EQK(T)-1500 Pentair 15HP Pumps for Feature Flow
• WF-230-10-N ETS UV System
• Stenner 45M3 Sodium-Hypochlorite feed pump
o 500-gallon Bulk Chlorine storage tank
• Stenner 45M3 Muriatic Acid feed pump
• BecSys5 Chemical Controller
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10555 PLANO ROAD DALLAS, TEXAS 75238-1305
214 343.1133 1 800 548.9115 FAX 214 343.1201
www.sunbeltpools.com robm@sunbeltpools.com
• Becs Water Level Controller
• Three (3) H2Flow VFDs
Pool Standard Cost BuyBoard 20% Net Price
Kiddie Pool/Plunge $168,106.62 -$33,621.32 $134,485.29
Lap Pool $156,617.65 -$31,323.53 $125,294.12
Splash Pad $192,922.79 -$38,584.56 $154,338.24
Total $517,647.06 -$103,529.41 $414,117.65
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Page 1 of 2
To: Mayor and Town Council
From: Tony Jaramillo, Director of Parks and Recreation
CC: Wade Carroll, Town Manager
Anita Otterson, Town Secretary
Re: Procurement of Swimming Pool Mechanical Equipment
Town Council Meeting, January 21, 2023
Agenda Item:
Consider and take appropriate action regarding a requisition request for the procurement of
services between Sunbelt Pools and the Town of Trophy Club in a not to exceed amount of
$414,117.65 for the replacement of the mechanical components for both pump rooms at the
town’s community pool facility.
Strategic Link:
Nature & Beautification: Uphold the aesthetic appeal and beautification of the Town.
Background and Explanation:
At the November 8, 2022, council meeting, council approved the pool facility renovation project
requested by staff. The renovation project consists of various renovations and additions; one of
the items involved in the Capital Improvement Project is to replace all pump room components
from both existing pump rooms. Staff has selected Sunbelt Pools as the vendor to perform the
renovation for both existing pump rooms at the town’s community pool.
Financial Considerations:
Funding for this project was allocated as part of the Certificates of Obligation, Series 2021 bonds
issued to the Town. This project was presented to council as part of the CIP plan presented at
the July 26, 2022, council meeting. Sunbelt Pool’s is a BuyBoard member; therefore, meets all
bidding qualifications.
Legal Review:
Not applicable
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Page 2 of 2
Board/Commission/ or Committee Recommendation:
Staff presented the Capital Improvement project to the Parks and Recreation Board on October
17, 2022; the Board approved the project as presented and provided direction to staff to present
the project to the Town Council.
Staff Recommendation:
Staff recommends the approval of the requisition request for the procurement of pool
mechanical equipment in a not to exceed amount of $414,117.65 as presented.
Attachments:
•Sunbelt Pool’s quote
•Sunbelt Pool’s Requisition Request
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