Agenda Packet 01/10/2023Town of Trophy Club
Meeting Agenda Packet
Town Council
1 Trophy Wood Drive
Trophy Club, Texas
76262
January 10, 2023 7:00 PM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM Mayor Pro Tem Lamont
INVOCATION led by Pastor Joel Quile, Bara Church
PLEDGES led by Council Member Monger
Pledge of Allegiance to the American Flag.
Pledge of Allegiance to the Texas Flag.
ANNOUNCEMENTS AND REPORTS
1.Issuance of Proclamation 202301 recognizing the passing of Kathy Whitworth (Mayor
Fleury).
2.Receive an update from Greater Northwest Soccer Association regarding their 2022
Fall Season (T. Jaramillo).
3.Receive an update from Trophy Club Roanoke Youth Baseball Association regarding
their 2022 Fall Season (T. Jaramillo).
4.Receive an update from Bobcat Youth Football Association regarding their 2022 Fall
Season (T. Jaramillo).
5.May 6, 2023 Election Update (A. Otterson)
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Council on any matter. The Council
is not permitted to discuss or take action on any presentations made. Presentations
are limited to matters over which the Council has authority. Speakers have up to four
(4) minutes or the time limit determined by the Presiding Officer. Each speaker must
have submitted their request to speak by completing the Speaker’s Form or may
email mayorandcouncil@trophyclub.org
CONSENT AGENDA
6.Consider and take appropriate action regarding a Requisition Request for the
procurement of a Toro GrandStand 36” StandOn Mower and a Toro 6000 Series 60”
Mower in a not to exceed amount of $26,266.86 from Professional Turf Products (T.
Jaramillo).
7.Take appropriate action regarding the Interlocal Cooperation Agreement between the
Town of Trophy Club and Denton County for the use of the Denton County Radio
Communication System; and authorizing the Mayor or her designee to execute all
necessary documents. (P. Arata)
8.Consider and take appropriate action to approve the Regular Town Council Meeting
Minutes of December 13, 2022 (A. Otterson).
INDIVIDUAL ITEMS
9.Future Agenda Items List (W. Carroll).
EXECUTIVE SESSION
10.Pursuant to the following designated section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess
into executive session to discuss the following:
a. Section 551.087 Economic Development
1. Deliberate Economic Development Negotiations regarding prospective
commercial projects within the Town of Trophy Club.
RECONVENE INTO REGULAR SESSION
ADJOURN
One or more members of the Town Council may participate remotely using video conference
pursuant to Chapter 551 of the Texas Government Code.
The Town Council may convene into executive session to discuss posted items as allowed by
the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1
Trophy Wood Drive, Trophy Club, Texas, on January 6, 2023 by 5:00 p.m. in accordance with
Chapter 551, Texas Government Code.
__________________________________
Anita Otterson
Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
1
Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262January 10, 2023 7:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM Mayor Pro Tem LamontINVOCATION led by Pastor Joel Quile, Bara Church PLEDGES led by Council Member MongerPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.ANNOUNCEMENTS AND REPORTS1.Issuance of Proclamation 202301 recognizing the passing of Kathy Whitworth (MayorFleury).2.Receive an update from Greater Northwest Soccer Association regarding their 2022Fall Season (T. Jaramillo).3.Receive an update from Trophy Club Roanoke Youth Baseball Association regardingtheir 2022 Fall Season (T. Jaramillo).4.Receive an update from Bobcat Youth Football Association regarding their 2022 FallSeason (T. Jaramillo).5.May 6, 2023 Election Update (A. Otterson)
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Council on any matter. The Council
is not permitted to discuss or take action on any presentations made. Presentations
are limited to matters over which the Council has authority. Speakers have up to four
(4) minutes or the time limit determined by the Presiding Officer. Each speaker must
have submitted their request to speak by completing the Speaker’s Form or may
email mayorandcouncil@trophyclub.org
CONSENT AGENDA
6.Consider and take appropriate action regarding a Requisition Request for the
procurement of a Toro GrandStand 36” StandOn Mower and a Toro 6000 Series 60”
Mower in a not to exceed amount of $26,266.86 from Professional Turf Products (T.
Jaramillo).
7.Take appropriate action regarding the Interlocal Cooperation Agreement between the
Town of Trophy Club and Denton County for the use of the Denton County Radio
Communication System; and authorizing the Mayor or her designee to execute all
necessary documents. (P. Arata)
8.Consider and take appropriate action to approve the Regular Town Council Meeting
Minutes of December 13, 2022 (A. Otterson).
INDIVIDUAL ITEMS
9.Future Agenda Items List (W. Carroll).
EXECUTIVE SESSION
10.Pursuant to the following designated section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess
into executive session to discuss the following:
a. Section 551.087 Economic Development
1. Deliberate Economic Development Negotiations regarding prospective
commercial projects within the Town of Trophy Club.
RECONVENE INTO REGULAR SESSION
ADJOURN
One or more members of the Town Council may participate remotely using video conference
pursuant to Chapter 551 of the Texas Government Code.
The Town Council may convene into executive session to discuss posted items as allowed by
the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1
Trophy Wood Drive, Trophy Club, Texas, on January 6, 2023 by 5:00 p.m. in accordance with
Chapter 551, Texas Government Code.
__________________________________
Anita Otterson
Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
2
Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262January 10, 2023 7:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM Mayor Pro Tem LamontINVOCATION led by Pastor Joel Quile, Bara Church PLEDGES led by Council Member MongerPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.ANNOUNCEMENTS AND REPORTS1.Issuance of Proclamation 202301 recognizing the passing of Kathy Whitworth (MayorFleury).2.Receive an update from Greater Northwest Soccer Association regarding their 2022Fall Season (T. Jaramillo).3.Receive an update from Trophy Club Roanoke Youth Baseball Association regardingtheir 2022 Fall Season (T. Jaramillo).4.Receive an update from Bobcat Youth Football Association regarding their 2022 FallSeason (T. Jaramillo).5.May 6, 2023 Election Update (A. Otterson)PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter. The Councilis not permitted to discuss or take action on any presentations made. Presentationsare limited to matters over which the Council has authority. Speakers have up to four(4) minutes or the time limit determined by the Presiding Officer. Each speaker musthave submitted their request to speak by completing the Speaker’s Form or mayemail mayorandcouncil@trophyclub.orgCONSENT AGENDA6.Consider and take appropriate action regarding a Requisition Request for theprocurement of a Toro GrandStand 36” StandOn Mower and a Toro 6000 Series 60”Mower in a not to exceed amount of $26,266.86 from Professional Turf Products (T.Jaramillo).7.Take appropriate action regarding the Interlocal Cooperation Agreement between theTown of Trophy Club and Denton County for the use of the Denton County RadioCommunication System; and authorizing the Mayor or her designee to execute allnecessary documents. (P. Arata)8.Consider and take appropriate action to approve the Regular Town Council MeetingMinutes of December 13, 2022 (A. Otterson).INDIVIDUAL ITEMS9.Future Agenda Items List (W. Carroll).EXECUTIVE SESSION10.Pursuant to the following designated section of the Texas Government Code,Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recessinto executive session to discuss the following:a. Section 551.087 Economic Development 1. Deliberate Economic Development Negotiations regarding prospectivecommercial projects within the Town of Trophy Club.RECONVENE INTO REGULAR SESSIONADJOURNOne or more members of the Town Council may participate remotely using video conference
pursuant to Chapter 551 of the Texas Government Code.
The Town Council may convene into executive session to discuss posted items as allowed by
the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1
Trophy Wood Drive, Trophy Club, Texas, on January 6, 2023 by 5:00 p.m. in accordance with
Chapter 551, Texas Government Code.
__________________________________
Anita Otterson
Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
3
Proclamation 2023-01
Town of Trophy Club,Texas
A PROCLAMATION OF THE TROPHY CLUB TOWN COUNCIL
RECOGNIZING KATHY WHITWORTH.
WHEREAS, Kathy Whitworth was born Kathrynne Anne Whitworth in
Monahans, Texas in 1939 and started playing golf at age 14; and, in 1958, she
turned pro, joining the LPGA at age 19; and
WHEREAS, Between 1962 and 1985, Kathy Whitworth won 88
tournaments on the LPGA Tour, more than anyone else on the LPGA or PGA
Tours; and Kathy Whitworth was also a runner-up 93 times giving her 181 top-
two finishes; and
WHEREAS, Ms. Whitworth has also been honored twice as AP Athlete
of the Year, and she has been inducted into the LPGA Tour and World Golf
Halls of Fame, Texas Sports and Golf Hall of Fame, and the Women’s Sports
Foundation Hall of Fame, and in 2006, she was named the PGA First Lady of
Golf; and
WHEREAS, the Kathy Whitworth Classic has been hosted at the Trophy
Club Country Club for the past 21 years, with the 22nd annual event scheduled
for June, 2023, supporting junior girls’ golf and inspiring young women to
embrace confidence, strong values, and responsibility; and
WHEREAS, one of the two golf courses located in the Town of Trophy
Club is named in honor of Kathy Whitworth. The Trophy Club Country Club
houses many of Kathy’s trophies and golf mementos in the Whitworth Dining
Room.
NOW, THEREFORE, I, Alicia L. Fleury, Mayor of the Town of Trophy
Club and on behalf of the Town Council hereby recognize the remarkable
achievements of Kathy Whitworth and gratefully acknowledge her commitment
to young women; and we hereby extend our sincerest condolences to her
family.
PASSED AND APPROVED by the Trophy Club Town Council this 10th day of
January, 2023.
_____________________________________________
Anita Otterson
Town Secretary
Alicia L. Fleury, Mayor
Town of Trophy Club, Texas
4
Important Dates
May 6, 2023 General Election
Wednesday January 18, 2023 FIRST DAY for filing application for a place on the ballot and first
day for filing declaration of write-in candidacy
Friday February 17, 2023 5:00 p.m. - LAST DAY for filing application for a place on the ballot
Tuesday February 21, 2023 5:00 p.m. - LAST DAY for a write-in candidate to file declaration of
write-in candidacy
Friday February 24, 2023 5:00 p.m. - LAST DAY for a ballot candidate to withdraw
5:00 p.m. - LAST DAY for a write-in candidate to withdraw
Monday February 27, 2023 9:00 a.m. - Drawing for Order of Names on Ballot and Political
Signage Presentation
Wednesday February 15, 2023 FIRST DAY political signs may be placed
Thursday April 6, 2023 5:00 p.m. - DUE DATE for filing 1st report of campaign
contributions and expenditures (30th day before election)
LAST DAY for submitting voter registration application in time to
vote at the election or for requesting transfer of registration in time
to vote in new precinct not in the same county and territory
Monday April 17, 2020 LAST DAY for a voter to hand-deliver their application for a ballot
by mail
Monday April 24, 2023 FIRST DAY for early voting by personal appearance
Tuesday April 25, 2023 LAST DAY to accept application by mail for a ballot to be voted by
mail
Friday April 28, 2023 5:00 p.m. - DUE DATE for filing 2nd report of campaign
contributions and expenditures (8th day before election)
Tuesday May 2, 2023 LAST DAY of regular early voting by personal appearance
Saturday May 6, 2023 ELECTION DAY - 7:00 a.m. - 7:00 p.m.
Tuesday May 16, 2023 LAST DAY to remove political signs
Tuesday -
Wednesday
May 9-17, 2023 Period for official canvassing
Wednesday May 17, 2023 Town Council meeting to canvass and administer Oath of Office
Friday July 14, 2023 5:00 p.m. - DUE DATE for filing of 1st semiannual report of
campaign contributions and expenditures5
Page 1 of 2
To: Mayor and Town Council
From: Tony Jaramillo, Director of Parks and Recreation
CC: Wade Carroll, Town Manager
Anita Otterson, Town Secretary
Re: Procurement of equipment replacement through Professional Turf Products
Town Council Meeting, January 10, 2023
Agenda Item:
Consider and take appropriate action regarding a Requisition Request for the procurement of a
Toro GrandStand 36” Stand-On Mower and a Toro 6000 Series 60” mower in a not to exceed
amount of $26,266.86 between the Town of Trophy Club and Professional Turf Products. (T.
Jaramillo)
Strategic Link:
Nature & Beautification – Maintain Town assets, services and codes of ordinances that
preserve the natural beauty of the Town.
Background and Explanation:
Requesting authorization for the replacement of one Toro GrandStand and a Toro ReelMaster
mower with one new Toro GrandStand 36” Mower and one Toro 6000 Series 60” mower. The
replacement cost of the two mowers is budgeted for this fiscal year and both mowers are due
for replacement.
Financial Considerations:
The procurement request in the not to exceed amount of $26,266.86 is within the budgeted
amount of the parks department budget and meets all bidding requirements through the
utilization of a purchasing cooperative.
Legal Review:
Not applicable
6
Page 2 of 2
Board/Commission/ or Committee Recommendation:
Not applicable
Staff Recommendation:
Staff recommends approval of the Requisition Request.
Attachments:
•Requisition Request
•Professional Turf Products Estimates
7
top
Ship To Date:1/5/2022
Bill To Tax Rate
Contact Destination
Trade-In
x Finance
Phone Account Type Contract
y Email QMS: ID Standard
Qty Model #Description Unit Selling Price
1 72980 37 HP Vanguard EFI w/ Oil Guard w/ 60"
TURBO FORCE Deck (152 cm) 37 HP 993cc
22,782.72$
machine Toro 6000 Series 60" 17364.51
endmachine
add
Subtotal SubTotal 17,364.51$
Destination Destination Included
Tax Tax Has Not Been Added -$
Total
fin TOTAL 17,364.51$
Comments:
bottom
Professional Turf Products, L.P.
1010 North Industrial Blvd.
Euless, Texas 76039
Kyle Mitchell
(817) 201-4444
mitchellk@proturf.com
Town Of Trophy Club - Parks Dept.
BUYBOARD (CONTRACT # 611-20) - Credit Cards Not Accepted
Tony Jaramillo
Address 1 Trophy Wood Drive., Trophy Club, TX 76262
1. Prices & Finance Rates are subject to change at any time. Monthly Payments are Estimates based on Prices & Rates when quoted.
Comments:In Stock as of 12-30-2022
Proposal
For all New Equipment, Demo units may be available for up to 20% savings.
For all New Equipment, Refurbished units may be available for up to 40% savings.
Due to unexpected issues with much of our supply chain, we are experiencing longer lead times than we have seen in the past. We are doing
everything we can to get products to you as quickly as possible.
Terms & Conditions:
2. Due to the volatility of inflation, rising transportation costs, and supply shortages, some orders may incur additional cost increases that are
beyond the control of PTP and the vendors we represent. These pricing adjustments may be made from the time the order is entered
equipment delivery. Any adjustments will be communicated to customers with orders in the system with a new sale price as they occur.
3. Order cancellations are subject to fees up to 10% of the original order value.
4. Equipment delivery time is estimated once credit is approved & documents are executed & is contingent on Manufacturer availability.
5. Payments by Credit Card are subject to convenience fee.
6. Used and Demo equipment is in high demand and availability is subject to change.
A. Upon firm customer commitment to purchase & credit is approved, said equipment availability will be determined.
B. In the event equipment is unavailable at time of order, PTP will employ every resource to secure an acceptable substitute.
C. PTP strongly advises the customer to issue a firm PO as quickly as possible after acceptance of quotation.
7. "Trade In Allowances" will be treated as a credit for future parts purchases on PTP account unless other arrangements have been made.
Confidential Property of Professional Turf Products Page 1 of 2
8
D. PTP assumes no liability in the event credit becomes unavailable or rates change during the approval process.
Returns Policy:
1. All returns & Canceled PO's are subject to restocking, refurbishing, usage, and shipping fees.
2. All returns must be able to be sold as new.
3. Items missing parts are non returnable.
Payment:
1. Terms are net 10 unless prior arrangements have been made.
2. Quoted prices are subject to credit approval.
A. PTP will work with third party financial institutions to secure leases when requested to do so.
B. When using third party financiers, documentation fees & advance payments may be required.
C. For convenience, monthly payments are estimated based on third party rate factors in effect at time of the quotation.
3. There will be a service charge equal to 1.5% per month (18% per annum) on all past due invoices.
4. By Law we are required to file a "Notice to Owner" of our intent to file lien in the event of payment default. This notice must be sent within
days of the date the original invoice and will happen automatically regardless of any special payment arrangements that may have been
Authorized Signature: _________________________________________________________________________ Date: ___________________________________________
Confidential Property of Professional Turf Products Page 2 of 2
9
top
Ship To Date:1/5/2022
Bill To Tax Rate
Contact Destination
Trade-In
x Finance
Phone Account Type Contract
y Email QMS: ID Standard
Qty Model #Description Unit Selling Price
1 74534 15 HP Kawasaki FS w/ 36" TURBO FORCE
Deck 603cc
11,680.02$
machine Toro GrandStand® 36" Stand-On Mower 8902.35
endmachine
add
Subtotal SubTotal 8,902.35$
Destination Destination Included
Tax Tax Has Not Been Added -$
Total
fin TOTAL 8,902.35$
Comments:
bottom
Professional Turf Products, L.P.
1010 North Industrial Blvd.
Euless, Texas 76039
Kyle Mitchell
(817) 201-4444
mitchellk@proturf.com
Town Of Trophy Club - Parks Dept.
BUYBOARD (CONTRACT # 611-20) - Credit Cards Not Accepted
Tony Jaramillo
Address 1 Trophy Wood Drive., Trophy Club, TX 76262
1. Prices & Finance Rates are subject to change at any time. Monthly Payments are Estimates based on Prices & Rates when quoted.
Comments:ETA 3-5 months
Proposal
For all New Equipment, Demo units may be available for up to 20% savings.
For all New Equipment, Refurbished units may be available for up to 40% savings.
Due to unexpected issues with much of our supply chain, we are experiencing longer lead times than we have seen in the past. We are doing
everything we can to get products to you as quickly as possible.
Terms & Conditions:
2. Due to the volatility of inflation, rising transportation costs, and supply shortages, some orders may incur additional cost increases that are
beyond the control of PTP and the vendors we represent. These pricing adjustments may be made from the time the order is entered
equipment delivery. Any adjustments will be communicated to customers with orders in the system with a new sale price as they occur.
3. Order cancellations are subject to fees up to 10% of the original order value.
4. Equipment delivery time is estimated once credit is approved & documents are executed & is contingent on Manufacturer availability.
5. Payments by Credit Card are subject to convenience fee.
6. Used and Demo equipment is in high demand and availability is subject to change.
A. Upon firm customer commitment to purchase & credit is approved, said equipment availability will be determined.
B. In the event equipment is unavailable at time of order, PTP will employ every resource to secure an acceptable substitute.
C. PTP strongly advises the customer to issue a firm PO as quickly as possible after acceptance of quotation.
7. "Trade In Allowances" will be treated as a credit for future parts purchases on PTP account unless other arrangements have been made.
Confidential Property of Professional Turf Products Page 1 of 2
10
D. PTP assumes no liability in the event credit becomes unavailable or rates change during the approval process.
Returns Policy:
1. All returns & Canceled PO's are subject to restocking, refurbishing, usage, and shipping fees.
2. All returns must be able to be sold as new.
3. Items missing parts are non returnable.
Payment:
1. Terms are net 10 unless prior arrangements have been made.
2. Quoted prices are subject to credit approval.
A. PTP will work with third party financial institutions to secure leases when requested to do so.
B. When using third party financiers, documentation fees & advance payments may be required.
C. For convenience, monthly payments are estimated based on third party rate factors in effect at time of the quotation.
3. There will be a service charge equal to 1.5% per month (18% per annum) on all past due invoices.
4. By Law we are required to file a "Notice to Owner" of our intent to file lien in the event of payment default. This notice must be sent within
days of the date the original invoice and will happen automatically regardless of any special payment arrangements that may have been
Authorized Signature: _________________________________________________________________________ Date: ___________________________________________
Confidential Property of Professional Turf Products Page 2 of 2
11
PURCHASE REQUISITION FORM
Requisition Number
Date :1/4/2023 Department Parks & Rec.
Vendor (Name & Address)Delivery Address Project#
Professional Turf Products 1 Trophy Wood Drive
1010 North Industrial Blvd.Trophy Club, TX 76262
Euless, TX 75374
Account Number Description Quantity Unit Amount Total Amount
07-400-83700 Toro GradnStand 36" Stand-On Mower 1 8,902.35 $8,902.35
07-400-83700 Toro 6000 Series 60"1 17,364.51 $17,364.51
$-
$-
$-
$-
$-
$-
$-
Co-op info:Buyboard Contract #611-20 $-
Total $26,266.86
Budgeted? (Must Circle One)Yes or No
Explanation (if not budgeted:)
_______________________________________________________
Comments: ________________________________________________________________________________________________________________________
__________________________________________________
Department Requestor: Tony Jaramillo Department Approval:
_____________________________________________
Finance:Town Manager:
The Town of Trophy Club must have a completed Vendor Packet on file before a requisition can be accepted by the Finance Department.1/5/2023
12
Page 1 of 2
To: Mayor and Town Council
From: Patrick Arata, Police Chief
Jason Wise, Fire Chief
CC: Wade Carroll, Town Manager
Anita Otterson, Town Secretary
Re: Interlocal Cooperation Agreement for the use of the Denton County Radio
Communications system
Town Council Meeting, January 10, 2023
Agenda Item:
Consider and take appropriate action regarding an Interlocal Cooperation Agreement for the use
of the Denton County Radio Communications system. This Interlocal Cooperation Agreement is
between the Town of Trophy Club Police Department and Fire/EMS Department and Denton
County for the Fiscal Year 2022-2023; and authorizing the Mayor or her designee to execute all
necessary documents (W. Carroll).
.
Strategic Link:
Safety & Security Achieve exceeding high standards for public safety and low crime rate.
Background and Explanation:
This Interlocal Agreement is for Police and Fire/EMS Tier 3 Radio Communications services for
FY 2022 - 2023. Tier 3 support will provide the police and fire departments radios with
programming once per year and preventive maintenance every two years. The agreement
states Trophy Club Police Department and Fire/EMS Department has a total cost of $6,192.00.
Financial Considerations:
Impact of $3,456.00 for the police budget and $2,7361.00 for the Fire/EMS Department with a
total cost of $6,192.00.
Legal Review:
The Town Attorney has reviewed this item and concurs with the staff recommendation.
Board/Commission/ or Committee Recommendation:
Not applicable.13
Page 2 of 2
Staff Recommendation:
Staff recommends Council approve the Interlocal Cooperation Agreement for use of the Denton
County Radio Communications System.
Attachments:
•Interlocal Cooperation Agreement for use of the Denton County Radio Communications
System.
Town Council Approval:
Mayor Alicia L. Fleury or designee
14
15
16
17
18
19
20
21
22
23
24
25
PURCHASE REQUISITION FORM
Requisition Number
Date :1/10/2023 Department
Vendor (Name & Address)Delivery Address Project#
Denton County Sheriff Office 1 Trophy Wood Drive
127 N. Woodrow Lane Trophy Club, TX 76262
Denton, TX 76205
Sherry Cochran
Account Number Description Quantity Unit Amount Total Amount
Radio Communications System Agreement $-
01-640 60800 Police Tier 3 Subscribers for 48 Radios 1 3,456.00 $3,456.00
01-640 60800 Fire Tier 3 Subscribers for 38 Radios 1 2,736.00 $2,736.00
$-
$-
Denton County ILA $-
Council Approved 1/10/2023 $-
$-
$-
$-
Total $6,192.00
Budgeted? (Must Circle One)Yes or No
Explanation (if not budgeted:)
_______________________________________________________
Comments: ____CCPD Budgeet under Capital Exp_New Patrol Unit______________________________________________________________________
__________________________________________________
Department Requestor:Department Approval:
_____________________________________________
Finance:Town Manager:
The Town of Trophy Club must have a completed Vendor Packet on file before a requisition can be accepted by the Finance Department.12/29/2022
26
1
Town of Trophy Club
Town Council Regular Session Minutes
Tuesday, December 13, 2022; 7PM
The Trophy Club Town Council met in a Regular Meeting on Tuesday, November 8, 2022. The meeting was held at
Town Hall, 1 Trophy Wood Drive in the Council Chambers.
TOWN COUNCIL MEMBERS PRESENT:
Alicia L. Fleury Mayor
Greg Lamont Mayor Pro Tem, Place 1
Dennis Sheridan Council Member, Place 3
Karl Monger Council Member, Place 4
LuAnne Oldham Council Member, Place 5 (remote)
Steve Flynn Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
Jeff Beach Council Member, Place 2
STAFF PRESENT:
Wade Carroll Town Manager
David Dodd Town Attorney
Patrick Arata Police Chief
Tony Jaramillo Director of Parks and Recreation
Anita Otterson Town Secretary
Matt Cox Community Development Director
Jill Lind Marketing and Communications Director
Denise Deprato Human Resources Director
Ken Rawlinson Fire Marshal
CALL TO ORDER AND ANNOUNCE A QUORUM
Mayor Fleury called the meeting to order at 7:00 PM and noted a quorum with six (6) Council Members present and
one (1) absent.
INVOCATION led by Pastor Bill Eason, Fellowship United Methodist Church.
PLEDGES led by Mayor Pro Tem Lamont.
Pledge of Allegiance to the American Flag.
Pledge of Allegiance to the Texas Flag.
ANNOUNCEMENTS AND REPORTS
1.Issuance of Proclamation 2022-26 proclaiming Wreaths Across America Day (Mayor Fleury).
Mayor Fleury made a motion to accept the proclamation as read. The motion was seconded by Mayor Pro Tem
Lamont. The motion passed unanimously 6-0.
2. Business spotlight – Pet Bar, Steve Harvey (Mayor Fleury).
3. Citizens’ Academy Graduation (P.Arata).
27
2
PUBLIC COMMENTS
There was no one in attendance for Public Comments.
CONSENT AGENDA
4. Consider and take appropriate action approving the contract renewal with Five Stone Creative for
creative media management and video production services in the amount of $36,000 (J. Lind).
5. Consider and take appropriate action to approve the Regular Town Council Meeting Minutes of
December 13, 2022 (A. Otterson).
6. Consider and take appropriate action to approve a purchase order to Delta Fire & Safety, Inc. for the
purchase of (7) seven full sets of personal protective equipment (PPE) (J. Wise).
7. Consider and take appropriate action on approving a Requisition Request for Halff Associates, Inc. for
Architectural Services in a not to exceed amount of $404,500 for the Community Pool and Splash Pad
Renovation Project (T. Jaramillo).
8. Consider and take appropriate action regarding a Requisition request for Airbrush by Kolors in a not to
exceed amount of $48,142.01 for refurbishing the existing splash pad features located at the Town’s
Community Pool facility (T. Jaramillo).
9. Approve the date for the Trophy Club Town Council retreat on January 21, 2023 and the 2023 Trophy Club
Town Council Regular Meeting Calendar with meetings scheduled every 2nd and 4th Tuesday with
exceptions denoted (A. Otterson).
Mayor Pro Tem Lamont made a motion to approve Items 4 through 9 on the Consent Agenda. The motion was
seconded by Council Member Monger. The motion passed unanimously 6-0.
INDIVIDUAL ITEMS
10. Take appropriate action to approve the Final Plat for The Aspen Estates at Trophy Club (Formerly Gas
Well Site 8H) containing 3.37 acres of land located east of Bobcat Boulevard, south of Trophy Club Drive,
north of Strathfield Lane, and southwest of Mossman Lane (M. Cox).
Mayor Pro Tem Lamont made a motion to approve the Final Plat for The Aspen Estates at Trophy Club (Formerly
Gas Well Site 8H) containing 3.37 acres of land located east of Bobcat Boulevard, south of Trophy Club Drive, north
of Strathfield Lane, and southwest of Mossman Lane. The motion was seconded by Council Member Sheridan. The
motion passed unanimously 6-0.
11.Take appropriate action to approve the Final Plat for The Falcon Estates at Trophy Club (Formerly The
Hawthorn Estates at Trophy Club and Gas Well Site 7H) containing 3.692 acres of land located east of
Mona Vale, south of Kent Street and west of Trophy Club Drive (M. Cox).
Mayor Pro Tem Lamont made a motion to approve the Final Plat for The Falcon Estates at Trophy Club (Formerly
The Hawthorn Estates at Trophy Club and Gas Well Site 7H) containing 3.692 acres of land located east of Mona
Vale, south of Kent Street and west of Trophy Club Drive. The motion was seconded by Councilmember Flynn. The
motion passed unanimously 6-0.
12.Receive a presentation and provide direction to Town Staff regarding a proposed future capital
improvement project related to the four (4) intersections in the BNHS corridor identified in a traffic
study completed by TNP (W. Carroll).
Council gave direction to Town Manager Carroll to proceed with the round-about option. Wait to see if we get the
grant before moving forward. The first round-about would be placed at the Trophy Club Dr. and Bobcat Drive
intersection.
13. Consider and take appropriate action to “Visit Trophy Club” program (J. Lind).
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Mayor Pro Tem Lamont made a motion to approve the “Visit Trophy Club” program with amounts not to exceed
$167,237.63 for the first year and $127,047.63 for the second year. The motion was seconded by Council Member
Monger. The motion passed unanimously 6-0.
14. Future Agenda Items List (W. Carroll).
EXECUTIVE SESSION
15. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Town Council will recess into executive session to discuss the following:
a. Section 551.071 Attorney -Client Privilege – Deliberate a possible interlocal Agreement with multiple
governmental entities to provide services to Trophy Club citizens.
b. Section 551.087 Economic Development Negotiations regarding prospective commercial projects
within the Town of Trophy Club.
c. Section 551.074 Personnel Matters under subsection (1) to discuss or deliberate the appointment,
evaluation, and duties of a public officer or employee:
1. Discussion and possible action on interviews conducted for the Connectivity Ad Hoc
Committee
2. Discussion and possible action on the Municipal Court Judge
Mayor Fleury announced that Council was going into executive session at 8:11 PM.
RECONVENE INTO REGULAR SESSION
Mayor Fleury announced Council was reconvening into Regular Session at 9:14 PM.
16.Consider and take appropriate action regarding executive session items (Mayor Fleury).
No action was taken on this item
17.Consider and take appropriate action appointing a Municipal Court Judge (Mayor Fleury).
Mayor Pro Tem Lamont made a motion to appoint Eric Ransleben to the Municipal Court with alternate judges Greg
Bertrand, Alison J. Grant, Gilland Chenault and Warren Bradley. The motion was seconded by Council Member
Monger. The motion passed unanimously 6-0.
18.Consider and take appropriate action appointing a member to the Connectivity Ad Hoc Committee
(Mayor Fleury).
Mayor Pro Tem Lamont made a motion to appoint Amye Stacy to the Connectivity Ad Hoc Committee. The motion
was seconded by Council Member Flynn. The motion passed unanimously 6-0.
ADJOURN
Mayor Fleury adjourned the meeting at 9:15 pm.
Attest:
__________________________ __________________________
Anita Otterson, Town Secretary Alicia L. Fleury, Mayor
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Future Agenda Items
January 10, 2023
Future Agenda Items will be divided into 3 Categories:
1) Current listing of all future agenda items requested by Council that have not been addressed.
2) Items that have been researched and are scheduled for a report to Council (first 2-4 weeks).
3) Items that Council has requested additional research/staff time on and will be brought back for public
discussion at a Council Meeting. Council will be provided updates on items that require significant time.
The Future Agenda Items list will be placed on the Council Meeting agenda to provide a status on all items. The
current list will be reviewed and as items are completed; said items will be removed. The Council may add items
as needed to the list.
1) Receive an update regarding Entryway Monumentation/Landscaping for the Town of Trophy Club.
Halff has completed 3 intersection renderings including nighttime lighting.
Concern was brought up about the need to cut off access to the statues for the
purpose of safety. I have asked that renderings include close-ups of each
intersection with appropriate statues and a list of materials.
2) Develop a Strategic Plan for the Town addressing future goals with budgetary needs for each
department.
Work on this item to begin again in February after confirmation of direction at the
Council Retreat.
3) Modifying the Existing Veteran’s Memorial to include “Space Force”.
The monument has been completed and is scheduled for installation on January
23, 2023. Staff is working on an invitation list and an unveiling date with the
Veterans’ Committee. Announcement forthcoming.
4) Promote local businesses through the use of EDC and HOT.
Presentation was given and agenda item was approved at the December 13th
meeting. This item will be removed from the Future Agenda Items List.
5) Traffic Mitigation Plan –
Direction was given to staff to move forward with 1 (one) traffic circle at the
intersection of Trophy Club Drive and Bobcat. TNP has been tasked with the
Survey and SUE and will work with the Town Manager for the needed land
acquisition. A proposal for the engineering and construction is forthcoming. This
Item will be removed from future agenda items.
6) Hogans Glen Drainage.
A certified letter was sent to the Hogans Glen HOA Board through their HOA
Management Company stating that no further action would be taken by Council
or staff until the Town receives
1. a formal and specific request from the HOA Board and
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2. a letter stating that the settlement with all entities involved in PD30 has been
fully executed, with details of the settlement and backup documentation
included.
Hogans Glen HOA president has informed the Town that the HOA is still finalizing the
settlement with PD30 entities and will communicate the requested information once
finalized.
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