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Agenda Packet 07/14/2021Town of Trophy Club Meeting Agenda Packet Crime Control and Prevention District Board 1 Trophy Wood Drive Trophy Club, Texas 76262 July 14, 2021 6:00 PM Council Chambers CALL TO ORDER AND ANNOUNCE A QUORUM PUBLIC COMMENTS This is an opportunity for citizens to address the Board on any matter.  The Board is not permitted to discuss or take action on any presentations made to the Board.  Presentations are limited to matters over which the Board has authority.  Speakers have up to four (4) minutes or the time limit determined by the presiding officer.  Each speaker must complete the Speaker’s Form that includes the topic(s) to be presented.  You may also email mayorandcouncil@trophyclu.org REGULAR SESSION 1.Take appropriate action regarding the Crime Control and Prevention District Meeting Minutes held June 23, 2021. (P. Arata) 2.PUBLIC HEARING – FY 2021­2022 proposed Annual Budget for the Trophy Club Crime Control and Prevention District.  (P. Arata) a. Conduct a Public Hearing regarding FY 2021­2022 proposed Annual Budget for Trophy Club Crime Control and Prevention District. b. Take appropriate action regarding FY 2021­2022 proposed Annual Budget for Trophy Club Crime Control and Prevention District. ADJOURN *THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL GOVERNMENT CODE 551.071. Notice is hereby given that a quorum of the Town Council may be in attendance at this meeting. CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on July 9, 2021 by 5:00 P.M. in accordance with Chapter 551, Texas Government Code. _______________________________ Julie Swartz, Administrative Assistant If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance and reasonable accommodations will be made to assist you. Town of Trophy ClubMeeting Agenda PacketCrime Control and Prevention DistrictBoard 1 Trophy Wood DriveTrophy Club, Texas 76262July 14, 2021 6:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUMPUBLIC COMMENTSThis is an opportunity for citizens to address the Board on any matter.  The Board is notpermitted to discuss or take action on any presentations made to the Board. Presentations are limited to matters over which the Board has authority.  Speakers haveup to four (4) minutes or the time limit determined by the presiding officer.  Each speakermust complete the Speaker’s Form that includes the topic(s) to be presented.  You mayalso email mayorandcouncil@trophyclu.orgREGULAR SESSION1.Take appropriate action regarding the Crime Control and Prevention District MeetingMinutes held June 23, 2021. (P. Arata)2.PUBLIC HEARING – FY 2021­2022 proposed Annual Budget for the Trophy Club CrimeControl and Prevention District.  (P. Arata)a. Conduct a Public Hearing regarding FY 2021­2022 proposed Annual Budget for TrophyClub Crime Control and Prevention District.b. Take appropriate action regarding FY 2021­2022 proposed Annual Budget for TrophyClub Crime Control and Prevention District.ADJOURN *THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL GOVERNMENT CODE 551.071. Notice is hereby given that a quorum of the Town Council may be in attendance at this meeting. CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on July 9, 2021 by 5:00 P.M. in accordance with Chapter 551, Texas Government Code. _______________________________ Julie Swartz, Administrative Assistant If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance and reasonable accommodations will be made to assist you. MINUTES FROM REGULAR SESSION BOARD OF THE CRIME CONTROL AND PREVENTION DISTRICT MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS Wednesday, June 23, 2021 at 6:00 P.M. Council Chambers The Crime Control and Prevention District Board of the Town of Trophy Club, Texas, met in a Regular Session on Wednesday, June 23, 2021. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF TARRANT § CCPD BOARD MEMBERS PRESENT: JJ Isherwood, Chairperson Leo Daniels, Vice Chair Fred Lohmann, Board Member Christopher McAllister, Board Member Joe Tellez, Board Member Marc Bartels, Board Member CCPD BOARD MEMBERS ABSENT: Heath Williams, Board Member STAFF AND GUEST(S) PRESENT: Patrick Arata, Chief of Police Julie Swartz, Administrative Assistant CALL TO ORDER AND ANNOUNCE A QUORUM Board Member J.J. Isherwood called the meeting to order and announced a quorum at 6:00 p.m. CITIZEN PRESENTATIONS Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has policy or oversight authority as provided by Texas law, the ethics order, or other policy order. No citizens addressed the Board. REGULAR SESSION 1. Discuss and take appropriate action regarding the Trophy Club Crime Control and Prevention District Board Minutes for April 07, 2021. Chairperson J.J. Isherwood called for a review of the minutes of the April 07, 2021 Meeting of the Crime Control and Prevention District. The minutes were reviewed and a motion was made by Fred Lohmann to accept the minutes as presented. Motion seconded by Board Member Leo Daniels. Motion approved by a vote of 6-0. 2. Public Hearing – FY 2021-2022 proposed Annual Budget for the Trophy Club Crime Control and Prevention District. a. Chairperson J.J. Isherwood opened a Public Hearing. Chief Arata addressed the Committee and introduced Mike Erwin, Town Finance Manager, Wade Carroll, Town Manager and Greg Lamont, Mayor Pro Tem. There was a budget increase of $50,000 due to anticipated purchase of new ticket writers. Although coming from reserve funding, there would still be approximately $100,000 in the reserve funding. Funding will allow purchase of two patrol cars and one admin car. Chief is also looking to add a motorbike to the fleet (one car will be a hybrid) in hopes to help to conserve on rising fuel costs. Chief also spoke of the Flock Camera system being added in Town, which would include nine cameras for all possible entrances to Town. This would be for an added layer of protection and the charge would be approximately $22,000 per year. The cameras only capture the back of the car and the rear tag, not the front – system alerts on stolen vehicles, amber alerts, gray alerts, etc. Various questions were asked regarding the benefits of the LPR Camera system and Chief explained many ways the Flock System could be a benefit to the Police Department and the Town, including gathering data such as number of cars, detecting crime, etc. Chief Arata explained that the LPR System is not a surveillance (big brother) program. The collected data will only be used if a crime is committed or a vehicle has an alert listed to the license plate. Alerts are: Amber Alerts, stolen vehicles or felony warrants with a known vehicle. Data is only saved for 30 days, then it is deleted. Chief continued that with all items: vehicles, camera systems, electric motorcycle, training, qualification expenses, and with everything else, the budget would be $352,000. The only other line changing in the budget is enhanced training with Dr. Del Carmen. Chairperson Isherwood had a question if any additional items were potentially pending, other than the ticket writers that needed to be considered. Chief Arata responded there was nothing at the time that was pending; a quick update was given on ACO truck, which will be done soon, hopefully, and the graphics on all the cars will be upgraded. One additional item from Chief regarding hybrid vehicle is it will have 100,000 mechanical warranty; the motorcycle would be electric to keep it quiet and have mobility in parks, etc. Chief Arata explained he would present the information to Council at next meeting. b. Public Hearing closed by Chairperson J.J. Isherwood 3. Police Department update. Chief Arata gave update on Police Department. Saturday, 6/26 at 6:30 p.m. a charity softball game between the Police Department and Fire Department held by TCEVA is scheduled. Chief encourages anyone to attend. The Department just went through the audit for recognition program, from Texas Chiefs of Police Association; were just notified that audit was approved, which means the Department is certified for another four years. ADJOURN Board Member Leo Daniels made a motion to adjourn at 6:30 p.m. Motion seconded by Board Member Fred Lohmann. Meeting adjourned at 6:30 p.m. JJ Isherwood Julie Swartz Town of Trophy Club Town of Trophy Club TOWN OF TROPHY CLUB, TEXAS Annual Program of Services CCPD Fund FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ACTUAL FY 2021 AMENDED BUDGET FY 2021 ESTIMATE FY 2022 PROPOSED Beginning Fund Balance 77,222$ 229,884$ 79,228$ 274,091$ 110,856$ 142,204$ Revenue Sales Tax $ 244,325 $ 235,819 $ 284,426 $ 262,500 $ 308,074 $ 300,000 Grant Revenue - - 5,669 - 1,448 - Interest Income - - - - - - Assets Sold - - 3,200 - - - Total Revenue 244,325$ 235,819$ 293,295$ 262,500$ 309,522$ 300,000$ Expenditures Personnel Salaries -$ -$ -$ $ - $ - $ - Overtime - 20,040 2,476 20,040 20,866 - Longevity - - - - - - Annual Stipend - - - - - - Retirement - 2,657 - 2,729 - - Social Security Taxes - 1,242 - 1,242 - - Medicare Taxes - 291 - 291 - - Workers' Compensation - 446 400 446 394 - Total Personnel $ - $ 24,677 $ 2,876 $ 24,748 $ 21,259 $ - Services & Supplies Professional Outside Services 13,783$ 26,000$ 32,081$ $ 26,000 $ 25,957 $ 26,000 Schools & Training 19,260 15,400 15,417 15,400 15,353 16,000 Qualifying Expenses 17,218 18,250 11,290 18,250 14,174 18,500 Meetings - - - - - 700 Office Supplies - - - - - 2,750 Postage - - - - - 500 Publications/Books/Subscription - - - - - 2,500 Uniforms 4,028 6,000 132 6,000 5,905 6,000 Protective Clothing - - 1,931 - - - Small Equipment 46,960 44,900 40,770 50,000 48,838 54,500 Total Services & Supplies 101,248$ 110,550$ 101,620$ 115,650$ 110,228$ 127,450$ Capital Capital Outlay $ 40,297 $ 47,500 $ 45,217 $ 150,000 $ 146,686 $ 225,000 Total Capital 40,297$ 47,500$ 45,217$ 150,000$ 146,686$ 225,000$ Total Expenditures 141,545$ 182,727$ 149,713$ 290,398$ 278,173$ 352,450$ Other Sources (Uses) Transfer Out $ 49,881 $ 51,281 $ 51,281 $ - $ - $ - Total Other Sources (Uses)49,881$ 51,281$ 51,281$ -$ -$ -$ Net Increase (Decrease)152,662$ 104,373$ 194,863$ (27,898)$ 31,348$ (52,450)$ Ending Fund Balance $ 229,884 $ 334,257 $ 274,091 $ 246,193 $ 142,204 $ 89,754